ADOBE ACROBAT 7.

0 18
Section 4: Creating tagged Adobe PDF documents from word-processing and desktop publishing applications

On tables that span two or more pages, make headers repeat to help readers follow the flow of information. To do

this in Word, turn on the Repeat As Header Row At The Top Of Each Page option for the table.
If you are creating an untagged Adobe PDF document for later tagging in Acrobat 7.0, add rules around the table

and between all columns, rows, and cells. Using rules increases the likelihood that Acrobat 7.0 can recognize the
table as a table and properly tag it when you use the Add Tags To Document command. White space tables, in
which data is organized in cells without rules, can create unexpected results during tagging, because Acrobat
cannot readily recognize them as tables. In Windows, adding rules to tables is not necessary if you intend to create
a tagged PDF document from the Office application; Acrobat PDFMaker can usually interpret white space tables
correctly.

An inaccessible table design. The content in one very deep row was allowed to break across pages, which breaks the flow of information. The
blank cells to the left of the filled cell are difficult for a screen reader to interpret. Also, the header rows do not repeat on this second page of the
table, so a user has no frame of reference for what the content means.

Tips for making large Excel tables (worksheets) accessible

If you have a large table (worksheet) in Microsoft Excel that is meant to become an accessible Adobe PDF document,
you must remove any Print Titles that are listed in the Page Setup dialog box before you convert the document to
PDF. Otherwise, neither Acrobat PDFMaker nor Acrobat 7.0 can create tags, bookmarks, or links for the file. To
remove Print Titles in Excel, clear all cell references for the To Repeat At Top box and the Columns To Repeat At Left
box in the Page Setup dialog box.

The error message that you receive during conversion to PDF if a large Excel table uses Print Titles

Converting Microsoft Office documents to tagged Adobe PDF documents (Windows only)
Once you create a document in a Microsoft Office application for Windows, you can convert it to a tagged Adobe
PDF document by using Acrobat PDFMaker and the procedure described in this section. Unless you have created a
form that is to have fillable form fields, do not print the document to PDF by using Adobe PDF Printer; this method
produces an untagged PDF document and requires that you add tags and alternate text to the PDF document in
Acrobat 7.0 Professional.