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For this case study, you need to setup a Line Transaction Flexfield as shown below.
Click on the segments button to create the following rows. The values in the field Column are not
shown completely, they are INTERFACE_LINE_ATTRIBUTE1 and
INTERFACE_LINE_ATTRIBUTE2 respectively.
A. Security Profile
There are three profile options which govern access to data partitioned by organizations.
MO: Operating Unit
R11i profile option that will be maintained for those products and customers not leveraging
Multiple Organizations.
MO: Security Profile
The MO Security Profile controls the list of operating units that a responsibility can access. So
you would assign the Security Profile that you just created to this profile option. The lowest level
you can set the profile option for is the responsibility level.
MO: Default Operating Unit
This allows you to specify an operating unit that will be the default when you open different
subledger application pages. Because users can access multiple operating units, you may want to
set up a default operating unit rather than forcing users to constantly have to choose one during
data entry. When we talk about the User Preferences later, you can also specify a different
default operating unit than the one assigned to this profile option.
B. AR: AutoInvoice Gather Statistics
This profile option determines if the AutoInvoice Master program analyzes and gathers
information about the interface tables each time AutoInvoice is run. Analyzing tables ties up
system resources, but in some cases may address AutoInvoice performance issues.
If the value for this profile option is set to Yes, or is null, AutoInvoice analyzes the interface
tables and gathers statistics. If the value is set to No, AutoInvoice does not analyze the interface
tables.
This profile option can be set by the system administrator at the site, application, responsibility,
and user levels. The user can also update this profile option.
C. AR: Default Exchange Rate Type
This option determines the default exchange rate to use when converting foreign currency
transactions to your functional currency.
Valid values are:
Corporate Exchange Rate - An exchange rate you define to standardize rates. This rate is
usually a standard market rate determined by senior financial management for use
throughout the organization.
Spot Exchange Rate - An exchange rate to perform a conversion based on the rate on a
specific date.
User Specified Rate - An exchange rate to specify when entering a foreign currency
transaction.
This profile option determines whether to assign your credit memo to the same accounts that are
assigned to the invoice you are crediting.
The value for this option can be set by the system administrator at the site,
application,responsibility, and user levels, but cannot be updated by the user.
Note:
If you are interfacing data from Project Accounting, you need to set this profile to No at the
application level for Oracle Projects. This setting will then allow data to be passed into
RA_INTERFACE_DISTRIBUTIONS_ALL table for Projects Invoices.
F. Sequential Numbering
Sequential Numbering assigns numbers to documents that you create in Oracle financial
products. For example, when you are in a window that creates invoices, each invoice document
can be numbered sequentially.
Sequential numbering provides a method of checking whether documents have been posted or
lost.
Not all windows within an application can be selected to support sequential numbering.
Sequential Numbering has the following profile option settings:
Always Used - You may not enter a document if no sequence exists for it.
Partially Used - You will be warned, but not prevented from entering a document, when
no sequence exists.
Only system administrators can change this profile option. Users can see this profile option, but
they cannot update it.
This profile option is visible and updatable at the site, application, and responsibility levels.
The data you insert into the interface table will be associated to a particular transaction type.
Create an invoice transaction type which will be used when we insert data into the Interface table.
Responsibility: Receivables Manager
Navigation: Setup > Transactions > Transaction Types
Note: If you also want to run a test case to import a Credit memo, create a Credit Memo
transaction type as shown below, otherwise you don't need to create a Credit Memo transaction
type.
During AutoInvoice, you are interfacing data with the intention of creating complete transactions
automatically. Hence, you are advised to complete the setup for AutoAccounting so that
AutoInvoice can determine the GL accounts to use for your interfaced transactions, and process
them completely without errors and without the need for manual intervention.
The following screenshot shows a Line Ordering Rule, that references the same fields we used in
the Line transaction flexfield defined in Task 2 above.
Responsibility: Receivables Manager
Navigation: Setup > Transactions > AutoInvoice > Line Ordering Rules
Following screenshots show the sub-tab for the Transaction Sources form:
The AutoInvoice Options tab highlights the Grouping rule created earlier. The setup indicates
this batch will group data as specified in this grouping rule
The following screenshots show the rest of the sub-tabs of this form, including Customer,
Accounting, Salescredit and other information. You need to define whether the data you will
interface provides the Value or the ID so that AutoInvoice can validate the data.
Customer Information tab:.
Payment Details tab: here we associate to this customer record the Receipt method created in
Task 10.
We have defined the Receipt method at the ACCOUNT level profile. If this customer has only
one site, or all the Sites of this customer will use the same Receipt method, there is no need to set
up Payment Details at the Site Level.
However, if there will be multiple sites for this account, and each site that uses a Receipt method
different from that set at the ACCOUNT level, then you will need to set up the Payment Details
at the SITE level as shown below.
The settings in System Options that impact AutoInvoice are in the Trans and Customers tab. The
following screenshot shows recommended settings for fields in the 'AutoInvoice' Section. Also
highlighted is the Grouping rule we defined earlier.
Log file message level = 10 provides the most detailed debug messages, and is useful when you
are debugging or troubleshooting.
Responsibility: Receivables Manager
Navigation: Setup > System > System Options
In Shipping Tab:
In Finance Tab:
Reference field =
for the Invoice: enter the value you provided for interface_line_attribute1 = 'TIP
SAMPLE INVOICE 1'
for the Credit memo (if you also ran this test): enter the value you provided for
interface_line_attribute1 = 'TIP SAMPLE CM 1' or 'TIP SAMPLE CM 2'
for the Invoice with rules: enter the valud you provided for interface_line_attribute1 =
'TIP RULE INVOICE 1'