Professional Documents
Culture Documents
Commission on Audit
TABLE OF CONTENTS
Page No.
List of Abbreviations
I. Introduction
The Importance of Disaster Risk Reduction and Management (DRRM)
The Philippine Disaster Profile and Status of Major Disaster
Occurrences
Evolution of Disaster Related Statutes and Regulations
Current State of Disaster Management System
The National Disaster Risk Reduction and Management Plan
(NDRRMP)
Sources of Funds
1
1
2
3
3
7
9
12
III. The Special Audit of the Relief Operations for Typhoon Yolanda
Victims
COA Resolution No. 2013-024
Ocular Inspection and Process Documentation
Development of Visual Presentation
Data Gathering on Actual Grants and Donations for Yolanda Victims
Creation of Audit Teams
Audit Instructions
Difficulties of the Audit
What We Found
Recommendations
Endnotes
20
12
13
13
14
20
21
21
21
22
23
24
25
27
29
30
30
49
58
69
86
96
LIST OF ABBREVIATIONS
AFP
BDC
BLGS
BSP
CAF
CCA
CCAC
CDP
CDRRMC
CFO
CHD
COBAC
COMELEC
CSC
CSO
DA
DBM
DENR
DEO
DepEd
DFA
DILG
DND
DOE
DOF
DOH
DOJ
DOLE
DOST
DOT
DOTC
DPWH
DRRM
DRRROO
DSWD
DTI
EO
FAiTH
FFP
FO
FY
GAA
GPPB
GSIS
IEC
LCE
LDRRMC
LDRRMF
LDRRMFIP
LDRRMO
LGU
LINKAPIL
MDRRMC
MICT
MMD
MMDA
MOA
MOOE
NAMRIA
NCR
NDCC
NDRRMC
NDRRMF
NDRRMP
NEDA
NFA
NGO
NIA
NROC
OCD
OP
OSEC
PAGASA
PARR
PCSO
PD
PDRRMC
PDRRM-2010
Phivolcs
PNP
PRC
PS
QRF
RA
RD
RDCC
RDRRMC
RDS
RIS
SARO
SRR
SSS
TOS
TESDA
WSI
I. INTRODUCTION
The Importance of Disaster Risk Reduction and Management (DRRM)
Disaster is a serious disruption of the functioning of a community or a society involving
widespread human, material, economic or environmental losses and impacts, which exceeds the
ability of the affected community or society to cope using its own resources. Disasters are often
described as a result of the combination of: the exposure to a hazard; the conditions of
vulnerability that are present; and insufficient capacity or measures to reduce or cope with the
potential negative consequences. Disaster impacts may include loss of life, injury, disease and
other negative effects on human, physical, mental and social well-being, together with damage to
property, destruction of assets, loss of services, social and economic disruption and environmental
degradation.1 It has two categories, namely, natural and man-made.
Natural disasters are major adverse events resulting from natural processes of the earth or
what is known as acts of God which cause widespread destruction of lives and properties. Its
subgroups and definition are presented below:
Table 1. Natural disaster subgroup definition and classification
Disaster
Subgroup
Definition
Geophysical
Meteorological
Hydrological
Climatological
Biological
On the other hand, man-made disasters are influenced by humans and they are often a result
of negligence and human error among other factors.
According to the World Risk Report of 2012, the Philippines ranked 3rd out of 173 countries
based on exposure to hazards (Figure 1). Disaster can strike anytime, anywhere. It can cause
1
irrevocable damage to life and property if the right measures are not put in place. This can also
bring out the best and the worst in human nature. The manner in which action is taken in response
to the crisis goes a long way in determining how people fare from the experience. Hence, the need
for DRRM.
Figure 1. Top 10 countries by number of reported events in 2011
China P Rep
United States
Philippines
Indonesia
Afghanistan
India
Russia
Japan
Bangladesh
Haiti
0
5
Climatological
10
Geophysical
15
Hydrological
20
25
30
Meteorological
Source: Annual Disaster Statistical Review 2012: The Numbers and Trends
05/11/1991
5,956
Earthquake
16/07/1990
2,412
Storm
04/12/2012
1,901
Storm
29/11/2004
1,619
Storm
13/10/1970
1,551
Storm
15/12/2011
1,439
Storm
01/09/1984
1,399
Storm
30/11/2006
1,399
Volcano
31/01/1911
1,335
Date
Total No. of
People
Affected
Storm
04/12/2012
6,246,664
Storm
12/11/1990
6,159,569
Storm
24/09/2009
4,901,763
Storm
21/06/2008
4,785,460
Storm
29/09/2009
4,478,491
Flood
06/08/2012
4,451,725
Storm
21/10/1998
3,902,424
Storm
27/09/2006
3,842,406
Storm
20/11/1973
3,400,024
Storm
21/10/1988
3,250,208
Date
Damage
(000 US$)
Storm
04/12/2012
1,692,961
Flood
04/09/1995
700,300
Storm
29/09/2009
585,379
Storm
12/11/1990
388,500
Earthquake
16/07/1990
369,600
Storm
24/09/2011
344,173
Storm
21/06/2008
284,694
Storm
18/10/2010
275,745
Storm
03/11/1995
244,000
Storm
21/10/1988
240,500
The National Disaster Risk Reduction and Management Council (NDRRMC)5 or formerly
called the NDCC, is an agency under the Department of National Defense (DND), responsible for
ensuring the protection and welfare of the people during disasters or emergencies.
RA 10121 provided an expanded membership to the previous NDCC from 19 to 44
members (Figure 2). The former NDCC, as chaired by the DND Secretary, was composed of
Cabinet Secretaries and Heads of Agencies with major contributions to disaster response. The new
law transformed the NDCC to the NDRRMC, which is still headed by the DND but with four (4)
Vice-Chairpersons, namely: the Department of Science and Technology (DOST) Secretary for
disaster prevention and mitigation, the DILG Secretary for disaster preparedness, the DSWD
Secretary for disaster response, and the Director-General of the National Economic and
Development Authority (NEDA) for disaster rehabilitation and recovery.
5
Aside from membership of government agencies, the NDRRMC now includes financial
institutions, local government leagues, the private sector and civil society organizations (CSOs)
which reflects the Whole of Society approach on disaster management.
The structure of the NDRRMC is replicated in all regions. Local Disaster Risk Reduction
and Management Councils (LDRRMCs) Provincial, City, and Municipal Levels have their
own councils formed and chaired by their respective Local Chief Executives (LCEs).
At the barangay level, the Barangay DRRM Committee is assumed by the existing Barangay
Development Council (BDC).
The Regional Disaster Risk Reduction and Management Council (RDRRMC)6 is tasked to
coordinate, integrate, supervise and evaluate the activities of the LDRRMC. It is responsible in
ensuring disaster sensitive regional development plans and in case of emergencies shall convene
the different regional line agencies and concerned institutions and authorities.
The LDRRMC is responsible in taking the lead in preparing for response and recovery from
the effects of any disaster based on the following criteria:
The NDRRMC and intermediary LDRRMCs act as support to LGUs, being in the frontline
and having the primary responsibility of responding to disaster. The NDRRMC and LDRRMCs
set the coordination mechanisms and policies for the private sector and civil society groups. 7
The National Disaster Risk Reduction and Management Plan (NDRRMP)
The NDRRMP for 2011-2028, approved on February 7, 2012, is the road map on how
DRRM shall contribute to sustainable development (Figure 4). It fulfills the requirements of
PDRRM-2010 and provides details on programs and projects to be pursued, timelines to be met
and lead agencies and groups who have the responsibility as well as the resources needed for
implementation.
Likewise, it stipulates the DRRM approaches and strategies to be applied to manage
identified hazards and risks. The roles of agencies, their responsibilities and lines of authority at
all levels of government are also identified.
The Plan provides the vertical and horizontal coordination mechanism in pre-disaster and
post-disaster activities.
4 Priority
Areas w/ 4
Long Term
Goals
14
Objectives
24
Outcomes
56 Outputs
93 Activities
The four priority areas are prevention and mitigation; disaster preparedness; disaster
response; and rehabilitation and recovery (Figure 5).
Figure 5.DRRM Priority Areas and Long-Term Goals
Disaster Prevention and Mitigation
Disaster Preparedness
Preparedness
Contingency planning
Enhancement of operation and coordination centers
Organizing, training and equipping responders
Organizing and mobilizing community volunteers
Conduct of disaster trainings and drills
Prepositioning of equipment and supplies
LCEs DRRM roles and responsibilities
Commitment to DRRM action
Regional DRRM Summit on July and August 2013
Newly-elected LCEs on board
Craft Local DRRM Plans by October 01, 2013
Recovery and Rehabilitation
Response
Search, rescue and retrieval (SRR)
operations
Humanitarian aid, relief and health
services
Provision for temporary shelter, water,
sanitation and hygiene
Setting-up One-Stop-Shop
Management of evacuation centers
Financial assistance to calamity victims
Sources of Funds
At present, the country has disaster risk financing windows: (1) the National DRRM Fund
(NDRRMF) or the Calamity Fund in the General Appropriations Act (GAA); (2) the Local
DRRM Fund (LDRRMF); (3) the Government Service Insurance System (GSIS), a governmentowned insurer providing catastrophe insurance coverage for government-owned assets; and (4) the
Peoples Survival Fund. Funds also come from private, donations, endowments, grants and
contributions.
The NDRRMF is used to fund disaster risk reduction activities and capital expenditues for
pre-disaster operations, rehabilitation and other related activities in the following order of
priorities:8
Priority 1 - For urgent and emergency relief operations, health services, settlement and
rehabilitation of affected populations, as well as the emergency repair and rehabilitation of
vital infrastructures and lifelines damaged by a disaster or calamity;
Priority 2 -For repair, rehabilitation and reconstruction of other damaged infrastructures or
facilities which are not emergency in nature but are necessary for disaster mitigation; and
Priority 3 - For pre-disaster activities outside the regular budgets of line agencies and
proposed capital expenditures for pre-disaster operations.
Under the Special Provisions of the 2013 GAA, requests for Calamity Fund must be
endorsed by the NDRMMC to the Office of the President for approval. Upon the Presidents
approval of the requests, the DBM releases the funds directly to the implementing agencies.
In times of disasters of great magnitude, the NDRRMC also receives donations either
through the OCD, DOH or DSWD. Most of the time, donated funds have specific intents and
purposes. For instance, financial assistance given to bereaved families and immediate relief and
early recovery requirements are sourced from donated funds.
From 2010 to 2012, a total of P9.434 billion NDRRMF was released to national agencies
and LGUs, excluding infusions from official development assistance. For fiscal year (FY) 2013,
the appropriated amount for the NDRRMF or the Calamity Fund in the national governments
approved budget amounted to P7.5 billion. The breakdown of the special purpose fund is as
follows:
Purpose
1. Aid relief and Rehabilitation
Services to Communities/Areas
Affected by Calamities, including
Training of Personnel, and Other
Pre-disaster Activities
2. Repair and Reconstruction of
Permanent Structures including,
Capital Expenditures for Predisaster Operations,
Rehabilitation and other Related
Activities
TOTAL
Source: GAA, FY 2013
Personal
Services
0.00
Maintenance and
Other Operating
Expenses (MOOE)
2,650,000,000
Capital
Outlays
0.00
TOTAL
P2,650,000,000
0.00
800,000,000
4,050,000,000
P4,850,000,000
0.00
3,450,000,000
4,050,000,000
P7,500,000,000
As of July 31, 2014, 99% of the total Calamity Fund for FY 2013 has already been released
as indicated in Table 8.
Table 8. Calamity Related Resources Expenditures and Releases, FY 2013 (As of July 31, 2014)
Agencies
MOOE
0
DOH
467,732,486
DILG
0
DND
0
DPWH
3,466,166,189
DSWD
22,000,000
LGUs
Total
3,955,898,675
Source: www.dbm.gov.ph
Amount
Capital Outlay
500,000,000
8,000,000
2,976,576,027
0
9,950,000
3,494,526,027
Total
500,000,000
467,732,486
8,000,000
2,976,576,027
3,466,166,189
31,950,000
7,450,424,702
The Quick Response Fund (QRF) is a portion of the NDRRMF or Calamity Fund preallocated to concerned national government agencies as standby fund for response, relief and
rehabilitation programs in areas affected by disasters and calamities occurring during the budget
year (and even in the prior year) in order to normalize the situation and living conditions in these
areas as quickly as possible. The QRF allocation is lodged under the budgets of the agencies
enumerated below:
10
Amount
P662,500,000.00
530,000,000.00
352,500,000.00
600,000,000.00
550,000,000.00
500,000,000.00
500,000,000.00
P3,695,000,000.00
One significant difference between the Calamity Fund and the QRF is that the QRF may be
used or released without the NDRMMCs endorsement or the Presidents approval. But when these
agencies QRF get depleted, they must request DBM for replenishment and seek the approval of the
President.
11
Two days before the fateful day when super typhoon Yolanda
(international name: Haiyan) made its first landfall in the
Philippines, both thePhilippine Atmospheric, Geophysical and
Astronomical Services Administration (PAGASA) and the
NDRRMC have already issued warnings and advisories on its
unusual strength and potential dangers. PAGASA had tracked
Yolandas path for days and raised storm signal warnings in
several areas in the Visayas, Mindanao and even in Luzon.
On the other hand, the NDRRMC, through the DILG, had directed
all mayors and governors in the Bicol Region, Eastern and Western
Visayas, and Region IV-B to activate their local DRRMCs,
monitor the situation in their areas of responsibility, make the
necessary precautionary measures and warn the communities
through the local media, especially the local radio station, about
the imminent danger posed by the typhoon. The NDRRMC
emphasized proactive actions, that is, evacuation instead of rescue
operations, and its ultimate aim of zero casualties.
Other government agencies have also mobilized their resources as
well as their regional and field offices in preparation for the
typhoon:
The catastrophic
typhoon
The Aftermath
13
Dead
3
19
6
294
74
5,902
1
1
6,300
DAMAGES
Injured
4
61
21
2,068
348
26,186
1
Missing
0
24
0
27
5
1,005
0
0
28,689
0
1,061
Amount
in PH
in US$
9,584,596,305.69
216,210,158.03
21,833,622,975.09
491,416,227.21
55,110,825,740.69
1,240,396,708.10
3,069,023,613.41
69,075,480.83
89,598,068,634.88
2,017,098,574.17
SOURCE: Data gathered from the last update by NDRRMC as of April 17, 2014. [2]
Exchange rate as of 17 April 2014, P44.43=$1
Government
Response PostYolanda
14
a. National Disaster
Risk Reduction
and Management
Council
(NDRRMC)
b. Department of
Social Welfare
and Development
(DSWD)
c. Department of
Public Works and
Highways
(DPWH)
d. Department of
Health (DOH)
e. Armed Forces of
the Philippines
(AFP)
f. Philippine
National Police
(PNP)
g. Department of
Agriculture (DA)
h. Department of
Transportation
and
Communications
(DOTC)
i. National Food
Authority (NFA)
j. Department of
Education
(DepEd)
k. Department of
Labor and
Employment
(DOLE)
l. Department of
Trade and
Industry (DTI)
m. Department of
Foreign Affairs
(DFA)
17
18
FAiTH
More than just a
repository of data, FAiTH is
our way of expressing
gratitude to all those who
have reached out to the
Filipino people at this
tragic time anda
reaffirmation of our
administrations
commitment to true public
service.
19
III.
COA Issuance
Development of a visual
presentation
Data gathering on
actual grants and
donations for Yolanda
victims
Audit Instructions
Audit Scope
Audit Period
Agencies Included
in the Audit
DSWD
DPWH
DOH
OCD
DILG
NFA
24
WHAT WE FOUND
Unutilized/Low
utilization of funds
Procedural lapses/
deficiencies in
accounting for receipt
and utilization of
funds
Procurement and
Contracting Issues
Documentation and
recording issues
Management of
Inventory, supplies
and warehousing,
issues
Loading, shipments
and logistics
management issues
Delays/non-delivery
of goods
26
RECOMMENDATIONS
Draft Program of Work
for the Efficient
Utilization of Funds
Adhere to Existing
Procurement and
Contracting Process
Establish an Effective
Inventory Management
System
Improve the
Timeliness of the
Acquisition and
Distribution of Relief
Goods
28
Endnotes
1
29
VISION
We envision a society where the poor,
vulnerable and disadvantaged are
empowered for an improved quality of life.
Towards this end, DSWD will be the
worlds standard for the delivery of
coordinated social services and social
protection for poverty reduction by 2030.
MISSION
To develop, implement and coordinate
social protection and poverty reduction
solutions for and with the poor, vulnerable
and disadvantaged.
VALUES
Reference: http://www.dswd.gov.ph/
30
INTRODUCTION
The DSWD plays a vital role in the comprehensive NDRRMP crafted for the years 2011 to
2028 pursuant to the requirement of RA 10121. DSWD was tasked as the overall lead or focal
agency for Disaster Response. Under this thematic area, it is expected that, in times of disaster,
there is a well-established disaster operations. An adequate and prompt assessment of needs
and damages at all levels is necessary. There should also be an integrated and coordinated
search, rescue, and retrieval capacity. Temporary shelter and psychological needs of directly
and indirectly affected population should be adequately addressed. Also, basic social services
are expected to be provided to affected population (whether inside or outside evacuation
centers) and, a coordinated and integrated system for early recovery should be implemented.
As Vice-Chair for disaster response, the DSWD is tasked to provide continuous technical
assistance and resource augmentation to disaster-affected LGUs and through intermediaries,
such as support for food, non-food items, cash-for-work, financial aid to families and/or
individuals in crisis situation, shelter assistance (emergency or permanent shelter), livelihood
support, construction of bunkhouses, mobile kitchen, psychosocial interventions, counselling
and others.
In adherence to the mandate bestowed, the DSWD, in response to OP Memorandum
Circular No. 57 dated November 15, 2013, Directing all Department Secretaries and Heads of
Agencies, Bureaus, or Office of the Government, including Government-Owned and
Controlled Corporations, and Authorizing and Encouraging LGUs, to mobilize their respective
employees in the Relief and Rehabilitation Efforts in Response to the Calamity Arising from
Typhoon Yolanda, established 16 Relief Operation Centers in NCR and Regions VI, VII, and
VIII.
DRRM Fund
On the basis of the aforementioned issuances, various government agencies mobilized
their resources and employees to undertake massive recovery, relief and rehabilitation efforts
to assist the families and communities affected by typhoon Yolanda.A comparative data on
allotment and obligation for calendar years (CYs) 2012 and 2013 is presented below:
Table 11. Comparative allotment and obligation, DRRM Fund (in million P)
Year
Allotment
Obligation
Balances
2012
2,088.061
1,801.174
286.887
2013
13,747.671
10,081.684
3,665.987
Part of the allotment and obligation in CY 2013 pertains to Yolanda Relief Operations
amounting to P5,404,510,106.25 and P4,996,422,499.24, respectively, details as shown below.
31
Table 12. Summary of Fund Releases (in million P) for Yolanda Relief Operations
Allotment
and
Obligation
by Region
Allotment:
OSEC
NCR
IV-A
IV-B
V
VI
VII
VIII
X
XI
XII
CARAGA
Total
P1,569.713
19.938
5.000
15.000
77.859
130.870
88.500
10.100
18.500
42.754
13.500
13.500
2,005.234
Obligation:
OSEC
NCR
IV-A
IV-B
V
VI
VII
VIII
X
XI
XII
CARAGA
Total
Balance
1,552.517
19.938
5.000
15.000
77.859
130.870
88.500
10.100
18.500
42.754
13.500
13.500
1,988.038
17.196
B-1301355
dated
Dec. 27,
2013
1,766.360
953.490
1,766.360
953.490
1,766.360
953.490
1,766.360
0.00
953.490
0.00
0.210
384.020
217.807
0.418
76.972
602.037
76.972
0.418
0.210
0.418
210.935
76.972
211.145
390.892
76.972
0.00
0.418
0.00
Total
4289.563
20.148
5.000
15.000
77.859
515.308
383.279
10.100
18.500
42.754
13.500
13.500
5,404.511
4,272.367
20.148
5.000
15.000
77.859
131.288
376.407
10.100
18.500
42.754
13.500
13.500
4,996..423
408.088
In addition, the following tables show the cash (Table 13) and in-kind donations (Table 14)
which were received from local and foreign sources. The unutilized balance of the cash
donations is deposited to an authorized government depository bank.
Table 13. Summary of Receipt and Utilization of Cash Donations
Sources
Cash Donations
Local
Foreign
Total
Receipt
P 70,923,065.05
669,254,686.47
P740,177,751.52
Utilization
P3,880,000.00
--
Balance
P 67,043,065.05
669,254,686.47*
P 736,297,751.52
32
Table 14. Summary of Receipt and Utilization/Distribution of In-Kind Donations as of December 17, 2013
Storage
Remarks
Source
Particulars
Local Donations
Various
DSWDFood and Non-Food Transferred at NROC
OSEC
Donors from
JY & Sons,
Local donations of
Released 14 container vans to DSWD FO VIRegion IV-A
Cupang
food and Non-Food Iloilo City as of Jan. 2, 2014, except for used
Warehouse,
clothing which were transferred to NROC; Only
Muntinlupa
12 container vans were noted Received as of
City
Jan. 21, 2013 by the Regional Field Office
Auditor No. VI
Donors from NCR
DSWD Food and Non-Food Still at the DSWD-NCR storage, NROC Pasay
NROC
City
Foreign Donations
Government of
World Citi
80MT of medicines, Still stored at World Citi Colleges Warehouse
Qatar
Colleges
food, tents, blankets,
Warehouse
and clothes
Embassy of the
JY and Sons Mobile Meal
Released to DSWD FO VI. Part of the 14
Philippines in the
Compound
(ready-to-eat)
container vans with only 12 containers vans noted
Kingdom of Thailand
as Received as of Jan. 21, 2013 by the Regional
Field Office Auditor No. VI.
Myanmar Defense
JY and Sons Food and medicines Released to DSWD FO VI. Part of the 14
Services, the
Compound
container vans with only 12 containers vans noted
Republic of the
as Received as of Jan. 21, 2013.
Union of Myanmar
Cargolux Airlines,
Ninoy
10,840 kg. of charity Shipped and distributed to Yolanda victims in
Luxembourg
Aquino
shipment (assorted
Tacloban City
Stadium
Non-Food Items
Embassy of the
Ninoy
Food, non-food,
Shipped and distributed to Yolanda Victims at
People's Republic
Aquino
drinking water,
Tacloban City
of Bangladesh
Stadium
toiletries
Manila, Philippines
Mead Johnson
NROC
Enfagrow A+ 3
Still at the DSWD-NROC storage
Nutrition
UHT RTD Vanilla
(Thailand) Inc.
180 ml
Ministerio de
NROC
Life Straw Family
Still at the DSWD-NROC storage
Relaciones
Exteriores de
Panama, Republic
of Panama
Hyogo Prefectural
NROC
Diapers, Milk
Still at the DSWD-NROC storage
Government, Japan
Bottles, Antiseptic
Tablets, Antiseptic
Cases, Emergency
Food
Sanyo Electric
NROC
Solar Panels
Still at the DSWD-NROC storage
(HK) Ltd. - Sanyo
Energy (HK) Co.
33
Amount/Units
6,384,177 FFPs
14 Units
140 Units
P 22,407,011
No. of counselling and
psychosocial interventions
P 677,040,000
20,700,000
34,847,120
14,527,997
12,231,320
3,880,000
8,000,400
2,906,295
2,000,000
1,493,079
1,147,680
528,852
34
OBSERVATIONS
Funding
Issues/
Constraints
DSWD resorted to
funds amounting
to purchase supplies
NCR and Region
the
to
for
VI,
Table 16
Date
Validated
Particulars
No. of Container
Vans
1/3/14
1/21/14
Container vans not yet accounted because they were not at the
PPA port during the validation but are included in the Report on
Releases from J&Y Sons Cupang Warehouse prepared by the
DRRROO of DSWD-OSEC:
Out of the six (6) container vans four (4) had already been
issued to the Provinces: (Iloilo-3 and Aklan-1)
Two (2) container vans were not in the PPA Port, hence,
presumed not yet delivered.
Total container vans per DSWD-OSEC Report
14
36
37
Reporting issues
in Production of
FFPs
Delayed/NonDelivery of
Supplies
Management of
inventories/
supplies and
warehousing
issues
39
40
Service was able to endorse to COA the related documents for the
goods procured in the total amount of P972,485,551.04. The
documents were sent in four (4) batches, received by the COA
Resident Auditor on the following dates:
42
Loading/ shipment 15. In Regions VII and VIII, the contents of the FFPs were exposed to
and logistics
risk of damage due to improper handling of the shipped goods,
issues
which resulted in the spoilage of 7,527 FFPs with an approximate
cost of P2,784,900.00; and 19,172 canned goods, 81 packs of
noodles and 21 sacks of rice, in addition to the 76,300 assorted
canned goods that were transported via Isabel, Leyte, were no
longer fit for human consumption.
The following lapses were noted in Regions VII and VIII which
resulted in damage to FFPs and relief goods:
a. inadequate supervision and monitoring in the unloading of
goods from barge due to manpower constraint;
b. unavailability of empty container vans, trucks, cargo ships
and other logistics to transport the relief goods from port to
storage building;
c. absence of concrete guidelines and preparedness in
handling huge volume of relief/donated goods; and
d. use of dump trucks in transporting/loading/unloading of
relief goods, specifically in Region VII
Management explained that the issue of the damaged goods delivered
through Light Cargo Transport (LCT) Carmen was due to the barge
management/crew who failed to take good care of the loaded goods.
There were no pallets or adequate and proper tarps or covers to protect
the goods from seawater or rain while in transit from Cebu City to
Tacloban City. In addition, the boat was not allowed to dock
immediately at the Tacloban wharf when it arrived and there was no
proper coordination or information relayed to DSWD-FO VIII.
DSWD Management requested that they be authorized to use their
QRF-MOOE for the acquisition of equipment in order to address the
logistics issue, as well as the establishment of satellite warehouse and
logistics hubs in island clusters (Luzon, Visayas and Mindanao).
Distribution
Issue
16. In Region VI, out of the 112 LGUs served with FFPs, only 29 had
accomplished the Relief Distribution Sheet (RDS) hence, it cannot
be ascertained if the FFPs released were actually received by the
affected families.
DSWD Management requested COA to relax the documentation
requirements for FFPs, specifically those distributed through helicopter
43
Other issues
17. Volunteers assigned relief operation center in NCR were not given
IDs or name tags for easy identification and to distinguish
volunteers from management personnel, or from those involved in
the relief operations, putting risk to security and internal control
on supplies and promoting the opportunity to commit fraud.
Management commented that the volunteers will be issued IDs to
identify them as volunteers that would deny their access to securitycontrolled areas at NROC. They will be required to wear their IDs
while inside NROC premises. The DSWD personnel, on the other
hand, will be required to wear their office IDs and vests for proper
identification.
44
Funding
Issues/
Constraints
RECOMMENDATIONS
1. Ensure that the processing time in the DSWD and DBM
for the request and release, respectively, of funds for
disaster-related activities be further improved to better
serve the needs of affected families.
Low Utilization
of Cash
Donation
45
Procurement of
Supplies and
Contracting
Issues
Reporting issues
in Production of
FFPs
Delayed/NonDelivery of
Supplies
Management of
inventories/
supplies and
warehousing
issues
Documentation
and recording
issues
Distribution issue
48
Mandate
The DPWH is mandated to undertake (a) the
planning of infrastructure, such as national
roads and bridges, flood control, water
resources projects and other public works, and
(b) the design, construction, and maintenance
of national roads and bridges, and major flood
control systems.
Functions
The DPWH functions as the engineering and
construction arm of the Government tasked to
continuously develop its technology for the
purpose of ensuring the safety of all
infrastructure facilities and securing for all
public works and highways the highest
efficiency and quality in construction.
DPWH is currently responsible for the
planning,
design,
construction
and
maintenance of infrastructures, especially the
national highways, flood control and water
resources development system, and other
public works in accordance with national
development objectives.
Reference: http://www.dpwh.gov.ph/
49
INTRODUCTION
As the engineering and construction arm of the government, the DPWH is tasked to
continuously develop its technology to ensure the safety of all infrastructure facilities and secure the
highest efficiency and quality in construction for all public works and highways.
Its role is magnified in times of disaster because of the undeniable effects of disasters on
infrastructures. Damaged infrastructures aggravate the rate of mortality, leaving people displaced
and homeless. It even hampers the flow of relief and emergency assistance because roads and
bridges become impassable.
In the four Priority Areas of the NDRRMP, there are two areas where the DPWH is identified as
a lead agency. One is Prevention and Mitigation, where the task involves Increased resilience of
Infrastructure System. The other priority area is the Rehabilitation and Recovery, where disaster and
climate change-resilient infrastructure constructed/reconstructed is named as the agency task. To
strengthen the DPWH disaster preparedness and response mechanism, the following activities were
proposed to be undertaken:
a. Preventive
Action Plans
50
b. Response and
Recovery/
Rehabilitation
Plans
Identify
shelter
centers
provinces/cities/municipalities.
in
disaster
prone
To identify the role of the DPWH in the NDRRMP, the following (Table 17) have been
undertaken in connection with the provision of needed assistance to victims of typhoon Yolanda to
address the primary concerns of affected areas:
51
Tasks
Preparedness
and
Mitigation
Increased
resilience of
infrastructure
system.
Rehabilitation
and Recovery
Disaster and
climate
changeresilient
infrastructure
constructed/
reconstructed
Appropriations
Activity
Amount
Physical
Outputs
Remarks
43,200,000.00
Delivery of
housing materials
in Region VIII
2,892,500.00
Physical delivery
of hand tools
11,283,505.00
Delivery of
roofing materials
in Reg. VIII
37,915,926.60
Delivery of
roofing materials
in Reg. VIII
Construction of bunkhouses
Paid as of
Dec. 31,
2013
37,792,854.00
50,757,516.00
207,279,065.00
77,230,000.00
196,464,199.45
National roads
passable within
four days after
Yolanda, while
clearing of initial
debris in about
2,541 kilometers
of national roads
in Reg. VIII are
almost fully
completed
143 bunkhouses
52
Fabrication/installation of No
Build Zone Markers along
shorelines in Reg. VIII
Rehabilitation/restoration of
damaged DPWH Office
building, repair of road slip and
damaged slope protection
39,104,000.00
5,000,000.00
References:
1. Consolidated AAR for CY 2011
2. GAA, FY 2013
3. Primer on the National Disaster Risk Reduction and Management Plan (2011-2008)DPWH DO No. 69 dated December 11, 2010
Of the total allotment, P600 million came from the QRF allocation of the DPWH under the
GAA for FY 2013 that was earmarked for the repair/rehabilitation of facilities damaged by
typhoon Yolanda that occurred on November 8, 2013. Utilization stood at P579 million
covering clearing operations of national roads, construction of bunkhouses as temporary
shelters, repair/rehabilitation/improvement of bridges, drainage system and flood control
structure, and supply and delivery of roofing materials for use in school buildings affected
by typhoon Yolanda. The remaining allotment of P2,131,228,915.00 was utilized for
rehabilitation/repair of infrastructure facilities and structures damaged by typhoon Pablo.
On the other hand, allotment for DPWH in CY 2012 taken from the Special Purpose Fund
2012 Current was P1,100,000,000.00 of which P1,099,928,386.38 or at least 99.99% was
utilized out of the total allotment. The amount was used to rehabilitate facilities damaged
by calamities that occurred during the year, including typhoon Pablo.
The details of the allotment and utilization covering CYs 2013 and 2012 are presented as
follows (Table 18):
53
SARO
No.
Date
Amount
2013
A-1301250
Nov.
13,
2013
600,000,000
A-1301198
Aug
13,
2013
1,410,447,915
B-1300988
May
15,
2013
720,781,000
Total
2012
Appropriation
source
FY 2013
GAA, RA
10352
FY 2012
Calamity
Fund, RA
10155 (Cont.
Approp)
Calamity
Fund, FY
2012 GAA,
RA 10155
(Cont.
Approp)
Utilization
To cover the
repair/rehab of
infrastructure
facilities
damaged by
calamities
To cover the
repair/rehabili
-tation of
various
infrastructure
projects
damaged by
typhoons. FY
2013, RA
10155
Continuing
Special
Purpose fund
2012
To cover
augmentation
of QRF for the
replacement
of 1,082
classrooms in
500 public
schools in
Reg. X, XI
and XIII
which were
damaged by
typhoon Pablo
2,731,228,915
BMBA-12001606
7
Aug.
13,
2012
550,000,000
FY 2012 RA
10155
Special
Purpose Fund
2012 Current
BMBA-12003031
1
Dec.
11,
2012
550,000,000
FY 2012 RA
10155
Special
Purpose Fund
2012 Current
Total
Purpose
1,100,000,000
To cover the
immediate
repair/restorati
on of
infrastructure
facilities
affected by
recent
typhoons and
flash floods
To cover the
repair and
immediate
rehabilitation
of various
infrastructures
damaged by
typhoon Pablo
579,000,000
% of
Utilization
96.50%
1,314,510,641.97
Balance
Remarks
21,000,000
% of
unused
balance
3.5%
93.20%
95,937,273.03
6.8%
Rehabilitation
activities
720,781,000
100%
-0-
2,614,291,641.97
95.72%
116,937,273.03
4.28%
549,929,226.38
99.99%
70,773.62
.01%
Rehabilitation
activities
549,999,160
99.99%
840.00
.01%
Rehabilitation
activities
1,99,928,386.38
99.99%
71,613.62
.01%
Rehabilitation
activities
Rehabilitation
activities
54
OBSERVATIONS
Low Utilization
55
Nonrecording
Item
Quantity
Unit Cost
Total cost
Commission on
Elections
(COMELEC)
Generator
sets Kenbo
Model
150
P28,500.00
P4,275,000.00
Civic
Merchandising
Inc.
Portable
Light
Tower
Doosan
Model
560,000.00
1,120,000.00
Total
152
P5,395,000.00
established.
RECOMMENDATIONS
1.1. Draw a Program of Work for the utilization of the
cash donation so that the typhoon victims can
immediately benefit from it.
1.2. Require the Accountant to recognize the peso
equivalent of the dollar denominated donation at yearend.
2. Require
the
Accountant
to
recognize
the
cost/appraised value of the 152 pieces of equipment
and credit the corresponding account to Income from
Grants and Donation to fully disclose all financial
information.
57
VISION by 2030
A global leader for attaining better health
outcomes, competitive and responsive health
care system, and equitable health financing.
MISSION
To guarantee equitable, sustainable and quality
health for all Filipinos, especially the poor, and
to lead the quest for excellence in health.
MANDATE
To develop national plans, technical standards,
and guidelines on health
Reference: http://www.doh.gov.ph/
58
INTRODUCTION
The DOH holds the overall technical authority on health as it is a national health
policymaker and regulatory institution. In an emergency, the health sector is always called and
relied upon to respond. It is expected to take the lead in dealing with disease outbreaks or
epidemics and oftentimes, to provide essential backup support during rescue operations.
In 1978, PD 1566 Strengthening the Philippine Disaster Control Capability and
Establishing the National Program in Community Disaster Preparedness" paved the way for the
institutionalization of the disaster management structure from the national government down to
the barangay level. This law mandated the DOH to lead the provision of medical services in
collaboration with other stakeholders in the health sector. Its role in health emergency
management is to lead in health sector preparedness and response.
DOH Administrative Order No. 168, s. 2004 dated September 9, 2004 was issued to
define the rules of engagement, procedures, coordination and sharing of resources and
responsibilities and to include the varying levels of state of preparedness and the desired
response to emergencies and disasters in the health sector.
The DOH is also one of the member agencies of the NDRRMC and under the NDRRMP
it is involved in two of the four thematic areas of disaster: Disaster Response and Disaster
Rehabilitation and Recovery. It is expected to lead in the following outcomes under Disaster
Response: integrated and coordinated search, rescue and retrieval capacity; provision of basic
social services; and addressing the psychosocial needs of directly and indirectly affected
population. For Disaster Rehabilitation and Recovery, the DOH, together with the DSWD, is
also tasked to aid in the restoration of a psychologically sound, safe and secure citizenry that is
protected from the effects of disasters.
For CY 2013, the Departments Health Emergency Preparedness and Response Program
was appropriated a total amount of P170,863,000. Additional funds from the 2013 Continuing
Appropriation of other DOH programs amounting to P254,777,450.28 were used as of
February 28, 2014 to fund emergency purchases due to typhoon Yolanda. The total fund out of
the 2013 appropriation is P425,640,450.28. The DOH also received donations from foreign and
local institutions and individuals. For the years 2004 to 2013, the DOH received a total
donation for the benefit of victims of calamities (typhoons, oil spills and conflicts, etc.) of
P96,282,691.59, of which P60,766,694.92 or 63% pertains to CY 2013. Of the donations
received in 2013, a total amount of P58,099,437.49 was specifically for typhoon Yolanda relief
assistance. It also received in CY 2013 in-kind donations amounting to P62,333,279.06.
59
Table 20
CY 2013Fund
Tasks
(Thematic Area)
Disbursements
Sources
Amount
As of 2/28/14
Appropriation
/Allotment
425,640,450.28
232,591,416.39
Donation
Cash
60,766,694.92
60,103,778.35
Total
Appropriation
/Donations
486,407,145.20
292,695,194.74
62,333,279.06
59,135,562.54
Physical Outputs
Disaster Response
Lead agency for:
Integrated and coordinated SRR
capacity (with DND and DILG)
Basic social services provides to
affected population (whether inside
or outside evacuation centers)
Psychosocial needs of directly and
indirectly affected population
addressed.
In-kind
Receipt
Emergency
Procurement of
various drugs and
medicines, medical
and dental laboratory
supplies, medical and
other equipment and
other supplies
OBSERVATIONS
Receipt and utilization
of funds
61
Table 21
Total Cash Donations received in 2013
Less:
Unutilized balance
Receipt and
utilization of funds
P58,099,437.49
P44,855,889.68
P13,243,547.81
Amount
P50,000,000.00
3,500,000.00
GSIS
2,500,000.00
Total
P56,000,000.00
62
Receipt,
distribution and
utilization of goods
Accounting
/Recording
67
Receipt and
utilization of
funds
RECOMMENDATIONS
1. Seek authority from the Permanent Committee or to request
inclusion in the GAA of a special provision for DOHs
maintenance of a trust bank account for donations and utilization
thereof; and remit the unutilized balance to the National Treasury,
as required in Section 6 of GAA, FY 2013 and E.O. No. 338, s.
1996.
2. Require a MOA or its equivalent for donations made by
government agencies as basis of recording and submit a copy
thereof for audit purposes.
Procurement of
goods
4. Distribute the cadaver bags with dispatch in the future and ensure
that these are utilized in coordination with concerned LGUs.
Receipt,
distribution and
utilization of
goods
Accounting
/Recording
Vision
A service oriented organization.
A prepared population.
A safe nation.
Mission
To administer a comprehensive national civil
defense and disaster risk reduction and
management program by providing leadership
in the continuous development of strategic and
systematic approaches as well as measures to
reduce the vulnerabilities and risks to hazards
and manage the consequences of disasters.
Functions
OCD acts as the implementing arm of the
NDRRMC and has the primary mission of
administering a comprehensive national civil
defense and disaster risk reduction and
management program. It provides leadership in
the continuous development of strategic and
systematic approaches and measures to reduce
the vulnerabilities and risks to hazards and
manage the consequences of disasters.
69
INTRODUCTION
The Office of the Civil Defense plays a key role in the implementation of RA 10121 as the
administrator and secretariat of the NDRMMC. The OCD Administrator also serves as the
Councils Executive Director.
One of OCDs functions is the development of an NDRRMP in accordance with the
Framework formulated by the National Council and provide leadership in its implementation. The
Plan is cognizant of the development context of disasters and seeks to leverage on the Philippine
Development Plan 2011-2016, the national development roadmap of the country, which has
identified DRRM and Climate Change Adaptation (CCA) as major crosscutting concerns.
OCDs main responsibility includes ensuring the implementation and monitoring of the
NDRRMP. Specifically, it is tasked to conduct periodic assessment and performance monitoring of
member-agencies of the NDRRMC and the RDRRMCs as indicated in the NDRRMP. It is also
responsible for ascertaining that the physical framework, social, economic and environmental plans
of communities, cities, municipalities and provinces are consistent with the NDRRMP. OCD is
also tasked to make sure that all DRR programs, projects and activities requiring regional and
international support shall be in accordance with duly established national policies and aligned with
international agreements. At the regional and local levels, the OCD needs to review and evaluate
the Local DRRM Plans (LDRRMPs) to facilitate the integration of DRR measures into the local
Comprehensive Development Plan (CDP) and the Comprehensive Land Use Plan (CLUP).
For the NDRMMPs thematic area of disaster preparedness, Tables 23 and 24 present the
expected output and activities vis-a-vis the accomplishments of OCD.
70
Accomplishments
Outcome 8-Communities are equipped with necessary skills and capability to cope with the impact of
disasters
1. Increased
1.1 Formulation of standard
understanding and
programs of instruction, training
application of risk
modules
1.2 Conducted Nationwide Simultaneous
reduction measures
1.2 Conduct of trainings and
Earthquake Drill
and better prepared
simulation
exercises
on
disaster
a. GHQ, Camp Aguinaldo, March 2012
communities
preparedness and response
b. Pasig Central Elementary School,
June 2012
a. National level
c. Brgy. Caniogan, Calumpit, Bulacan,
b. Local level
Sept. 24, 2012
d. Talisay and Lian, Batangas and
Brgy. Sabang, Puerto Galera, Dec. 3,
2012
2. DRRM is
2.1 Customized capacity building
mainstreamed and
activities for disaster risk
taken into
managers and key decision
consideration in
makers
decision making
a. National level
b. Local level
3. Sustained DRRM
3.1 Establishment of DRRM Training
education and
Institutes to conduct education,
research through
training, research and publication
permanent training
programs
institutions
4. Increased awareness 4.1 Integrate DRRM and CCA school
of students through
curricula, textbooks and teachers
DRRM and Climate
guides and manuals
proofing of
4.2 Conduct of DRRM and CCA
educational
education and training for the
materials and
public and private sectors
equipment
71
Accomplishments
Outcome 10-Developed and implemented comprehensive national and local preparedness and response
policies, plans and systems
1.
2.
Enhanced preparedness
and response strategies,
including coordination
mechanisms and
infrastructure
Increased coordination
through the incident
command systems
3.
Better prepared
citizenry
4.
Increased coordination,
complementation and
interoperability of work
in DRRM
5.
Integrated operations
and essential services
ensured
It can be noted that the OCD has not accomplished much yet in the
area of Disaster Preparedness, of which it is the lead agency, as
evident in Table 24 per the CY 2012 Performance Review and
Assessment of the NDRRMP. This may be attributed to the following
factors:
73
OBSERVATIONS
1. Only 17% or 121,182,550.00 of the total available QRF of
692,766,612.00 for CY 2013 was utilized for typhoon Yolanda
due to inadequate planning, thus, depriving the disaster/calamity
victims of their basic subsistence needs. Gaps in the allocation
of the QRF to OCD and fund restriction also contributed to the
low utilization of the funds.
For CY 2013, OCDs QRF appropriation amounted to 530
million in addition to the CY 2012 continuing appropriation of
162,766,612.00,
thus a total of P692,766,612.00 was
available for OCDs operations for last year.
No. 1 of the Special Provision(s) for OCD of the GAA of 2013
or RA 10352 states that the QRF shall serve as a stand-by to
be used for relief and rehabilitation programs in order that the
situation and living conditions of people living in communities
or areas stricken by calamities, epidemics, crises, and
catastrophes occurring during the year may be normalized as
quickly as possible.
In addition, OCD Memorandum No. 505 dated August 23,
2012 also provides for the Guidelines governing the OCD
QRF. Item III.2 of the Memorandum states that:
2. The QRF is provisioned during or immediately after a
disaster in order to save lives, ensure public safety and meet
the basic subsistence needs of the people affected. The said
fund shall be used for the following purposes:
a. Aid, relief and respond services to communities/areas
74
OCD The above funds were utilized for the following activities
in connection with typhoon Yolanda:
Table 25
Nature
Cash advances for Operational
requirements of the NDRRMC
Operations Center
Cash advances for Operational
requirements of ROVIII Operations Center
Office Supplies
Fund transfer to AFP for petroleum, oil
and lubricant (POL) reserve for disaster
operations, subject to liquidation
Various groceries and medicines intended
for daily subsistence of duty personnel at
Command Center and RDRRMC VIII
Operations Center
Total
Amount
1,600,000.00
200,000.00
56,445.00
118,645,912.00
680,193.00
121,182,550.00
75
As can be gleaned from Table 25, the funds were spent for the
requirements of the Operations Centers and POL, while nothing
was reported for the basic subsistence needs of calamity victims
notwithstanding the guidelines and other issuances on the
matter.
As for the funds spent for the operational requirements of the
NDRRMC Operations Center, management justified that the
Operations Center is where the DRRM Council Members gather
together before and during an emergency. It is where
coordination, sharing of information and resources takes place
and management decisions are facilitated. Naturally, food and
other expenses were incurred.
Section 15 of RA 10121 emphasized the need for coordination
during emergencies. The LDRRMCs shall take the lead in
preparing for, responding to, and recovering from the effects of
any disaster. Since the LGUs are also affected by the typhoon,
the nearby regional DRRMC augmented the administrative and
response operational requirements of the Region VIII DRRM
Council and the National DRRMC conducted the proper
coordination to support the local DRRMCs.
Under the DRRM, OCD does not only coordinate but also
orchestrates and implements the delivery of initiatives in the
four
thematic
areas of
Prevention and Mitigation,
Preparedness, Response, and Rehabilitation and Recovery.
The evaluation showed that the reasons for OCDs low QRF
disbursement rate are as follows:
The absence of projected plans/program of Expenditures
by the Central Office officials for the unforeseen
requirements of the disaster victims.
Restriction on the use of the fund; and
Gaps in the allocation of fund to OCD
A DBM study showed that OCD was able to fully utilize its
QRF prior to CY 2012. However, its QRF utilization from 2012
to 2013 declined because of the restriction on the use of the
fund. Before 2012, QRF can be used for pre-disaster activities,
but starting 2012, QRF was designated as standby fund, thus, it
can only be used at the onset of disasters or for response
activities.
76
Unit
400
pcs
400
Description
Unit
Cost
Total
Amount
42.75
17,100.00
pcs
22.50
9,000.00
400
pcs
12.25
4,900.00
400
pcs
27.00
10,800.00
302
pcs
22.25
6,719.50
400
pcs
Ulam King155g
15.25
6,100.00
400
pcs
23.25
9,300.00
750
pcs
19.75
14,812.50
750
pcs
13.00
9,750.00
686
pcs
11.75
8,060.50
15,00
0
pcs
4.50
67,500.00
1,936
pails
197.5
0
382,360.00
1,500
packs
18.00
27,000.00
4,300
pcs
21.00
90,300.00
138
pcs
68.50
9,453.00
250
pcs
3.50
875.00
250
pcs
Loperamide Kremil S
4.75
1,187.50
78
300
pcs
Bio Flu
5.75
1,725.00
250
pcs
5.50
1,375.00
250
pcs
Mucobron Forte
7.50
1,875.00
Total
680,193.00
Death Certificate
All claims shall be valid within one (1) year only from the time
of the occurrence of the disaster or calamity.
As of December 31, 2013, donations received by NDRRMC
from both local and foreign sources intended for victims of
typhoon Yolanda reached a total of 48,815,622.83 and more
donations came pouring in. We noted however, that the
donations remained intact with the depository bank. There were
no disbursements to date out of the donations received.
Item 3.3 of the DND Memorandum Order No. 1 dated May 16,
2005, states that cash donations will form part of the Calamity
Funds when and only when the donations exceed the expenses
incurred for the purposes specified by the donor. By Calamity
Fund we mean that which is appropriated under the annual GAA
to cover aid, relief, and rehabilitation services to
communities/areas affected by man-made and natural calamities,
81
RECOMMENDATIONS
1. Improve the planning activities giving due regard to foreseeable
impact/effects of the disasters/calamities. Implement these
activities and maximize utilization of the QRF allocations with
the end view of providing immediate basic services/assistance on
a wider scale.
a. Review the functions of the OCD Operations Division, the
NDRRM Service and the NDRRMC Operations Center.
Delineate clearly the functions of each office especially on
disaster operations which should be well understood by the
personnel composing each office and also by all personnel
of OCD. An inventory of the resources should be done by
the OCD Operations Division to be used as basis for
decision-making of the Operations Center. Determine the
possibility of merging divisions having similar functions to
avoid confusion.
b. Revisit OCD Memorandum Order No. 505 and all issuances
pertaining to QRF and disaster operations especially
response activities and align them with RA 10121.
83
84
85
Reference: http://www.ocd.gov.ph/
86
INTRODUCTION
The DILG is the Vice Chairperson for Disaster Preparedness under the NDRRMP. In
collaboration with other government agencies in the fulfilment of its role under this thematic
area, it is expected that there will be an increased level of awareness and enhanced capacity of
the community to the threats and impacts of all hazards. Furthermore, communities must be
equipped with necessary skills and capability to cope with the impacts of disasters. In
coordination with other concerned agencies, DRRM and CCA capacity of DRRM councils,
offices and operation centers at all levels should have already been increased. There must be a
developed and implemented comprehensive national and local preparedness and response
policies, plans, and systems. Lastly, there must be a strengthened partnership and coordination
among all key players and stakeholders.
The DILG also helps in the thematic area of disaster response. In partnership with the
DND and the DOH, it is expected to lead the integrated and coordinated search, rescue and
retrieval capacity.
The NDRRMP 2011-2028 shows the following Disaster Preparedness Outcome and the
corresponding outputs/accomplishments of the Department:
87
Popularization of Good Practices. Knowledge exchange forum; DRRMCCA (Canada-Philippines) in Regions CAR and VIII
2013 Local Government Academy Report
Conducted National Preparedness workshop, National Table Assessment
of Disaster, Part I and II
Preparedness Profile; and Enhanced Survey Tool targeting other hazards
such as Landslides, Tsunami and Earthquake and conducted
Environmental Compliance Audit.
2013 Bureau of Local Government Supervision (BLGS) Report
Subject Matter
Joint Memorandum
Circular No. 2013-1
dated March 25, 2013
Department
Memorandum No.
2012-73 dated April
Utilization of LDRRMF
88
Department
Memorandum
Circular No. 2012-08
dated January 12,
2012
Department
Memorandum for the
President dated
January 11, 2012
Department Order
No. 2011-1564 dated
December 12, 2011
2011-80 dated June 3,
2011
Department
Memorandum
Circular No. 2011-35
dated March 11, 2011
2010-143 dated
LDRRMCs
December 9, 2010
The BLGS engaged five CSOs with DRRM projects:
5. Strengthened partnership and
coordination among all key players
and stakeholders
1.
2.
3.
4.
89
OBSERVATIONS
1. Despite the foregoing preparedness output, DILG has not successfully
achieved full preparedness of LGUs based on its own preparedness
assessment result which showed that LGUs belonging to the flood prone
areas are 23% prepared in terms of awareness, institutional capacities and
coordination.
A national table assessment of disaster was conducted by the BLGS on
LGU compliance on the following elements:
A. Leadership structure with organized LDRRMC and LDRRMO,
Incidental Command System, Disaster Operations or emergency
center required. DMC No. 2010-143
B. Risk assessment planning and budgeting with available hazard
maps, risk and vulnerability assessment, DRRM Plan and
contingency plan for floods. DMC No. 2015-141
C. Operational readiness such as the conduct of simulation
exercises, early warning system, evacuation alert system,
evacuation policy and stockpiles and equipage. DM series of 2011Calamity Response Protocol
D. External support system on community awareness and
partnership and volunteerism. DM series of 2010-Calamity
Response Protocol
The data was gathered by the Municipal Local Government Officers
through the Seal of Disaster Preparedness Capture form which covered
1,714 LGUs consisting of 80 provinces, 143 cities and 1,491
municipalities identified by the Mines and Geosciences Bureau (MGB)
within the 18 Major River Basins.
The assessment revealed that none of the LGUs attained high level of
preparedness, 35% revealed medium level and 56% showed low level of
preparedness and 9% of flood prone LGUs in 18 Major River Basins did
not provide information.
The assessment further showed gaps indicating low level of preparedness:
90
Table 27
For CY 2013, the project had three components with
corresponding Fund allocation
1.
2.
3.
P 9,210,000.00
60,590,000.00
6,200,000.00
P76,000,000.00
Allotment
Released/Utilized
Obligations
% of
Utilization
Unused
Fund Available
76,000,000.00
37,590,130.40
38,409,869.60
49%
OSEC
2,108,255.40
1,894,033.50
214,221.90
90%
373,367.00
261,345.00
112,022.00
70%
2,094,054.50
2,032,332.20
61,722.30
97%
CAR
5,524,467.00
5,330,452.17
194,014.83
96%
II
2,573,074.50
1,803,085.53
769,988.97
70%
III
4,281,250.00
4,281,250.00
100%
IV-A
2,985,096.50
2,732,308.26
252,788.24
92%
IV-B
123,201.00
120,630.50
2,570.50
98%
NCR
92
2,029,547.50
1,672,505.00
357,042.50
82%
VI
2,874,429.50
2,680,384.17
194,045.33
93%
VII
2,628,587.50
2,244,976.40
383,611.10
85%
VIII
618,955.00
228,900.00
390,055.00
37%
IX
663,088.00
453,884.00
209,204.00
68%
2,602,109.00
2,576,185.75
25,923.25
99%
XI
2,404,367.00
1,055,684.40
1,348,682.60
44%
XII
2,487,660.50
2,487,658.00
2.50
100%
XIII
1,218,620.50
1,216,341.00
2,279.50
100%
Total Released
37,590,130.40
33,071,955.88
4,518,174.52
Unreleased Allotment
38,409,869.60
Balance Unused
Total Unused
38,409,869.60
4,518,174.52
4,518,174.52
42,928,044.12
4,518,174.52
42,928,044.12
P20,000,000.00
600,000.00
6,000,000.00
13,446,000.00
P40,046,000.00
93
Amount
600,105.42
1.60
914,704.50
2.43
30,428,259.00
80.95
304,500.00
.81
3,551,366.00
9.45
446,400.00
1.18
1,136,418.62
3.02
General Services
101,829.76
.27
106,547.00
.28
Travelling Expenses
Training Expenses
Communication Expenses
IEC Materials Printing and
Binding Expenses
Rents
Consultancy
Total
P37,590,130.30
94
RECOMMENDATIONS
1.
2.
3.
95
VISION
The NFA shall be at the forefront in providing
excellent needed services to the grains
marketing industry towards global
competitiveness and committed to ensuring food
security.
MISSION
CORE FUNCTIONS
Reference: http://www.nfa.gov.ph
96
INTRODUCTION
The NFAs prime mandate is to ensure food security in staple cereals in times and places of
natural or man-made calamity or emergency. In times of disasters, especially when storms and
typhoons strike the country, there are undeniable effects not only to human lives, businesses and
infrastructure but also to agriculture. People might survive the wrath brought about by calamities, but
they will are left in need of basic commodities such as food.
Most areas struck by calamities are usually rendered impassable after the storm thereby making
it difficult to extend relief goods to calamity victims. As the governments main provider of the
countrys staple cereal requirements such as rice, the NFA is given a 48-hour response time to
provide food in calamity or emergency stricken areas.
Aside from the problem of slow flow of relief goods to affected areas, affected areas might also
suffer from oversupply due to the increased demand for rice commodities from retailers who hoard
goods in anticipation of a price increase. In this regard, the NFA is also expected to restore or
maintain within two (2) weeks staple cereal supply and prices at levels immediately prior to a
calamity or emergency.
OBSERVATIONS
Levels of
Stocks
97
Control
Procedures in the
distribution to
relief operations
District/
Provincial Office
Report on
Distribution
Reconciliation of
Distribution/Sale
Transactions
77,840
85,500
56,050
219,390
No. of Bags
Distributed to
Other Govt.
Agencies/LGUs/
Private
Institutions
6,332
1,260
3,400
400
10
11,402
98
Unpaid and
underpaid Rice
releases
Repairs of
damaged
warehouses
99
RECOMMENDATIONS
Monitor Levels of
Stocks
Control
Procedures in the
distribution to
relief operations
b.
c.
d.
Distribution
e.
Coordinate
beforehand
with
DSWD
and
the
other
agencies/institutions to provide NFA with their lists of authorized
representatives to receive the stocks;
f.
Require the persons who receive the stocks, including NFA delivery
men and escorts, to legibly print their names, sign and/or place the
names of their office/s on the WSIs and delivery reports to identify
responsibilities/liabilities in case of loss of stocks during
deliveries; and
g.
The NFA Iloilo Provincial Office Management should require that the
monthly reconciliation of sales transactions and the preparation of the
report thereon be performed in accordance with NFA SOP No. FS-FA11
even during the period of relief operations to ensure accuracy and
reliability of reports.
5.
Immediate collection of the unpaid accounts for rice sold and storage fees
of the concerned LGUs and national government agencies.
6.
Collect the deficiency in the amount paid for the rice sold on credit by the
concerned NFA Provincial Offices.
7.
Reconciliation of
Distribution/Sale
Transactions
Unpaid and
underpaid Rice
releases
Repairs of
damaged
warehouses
101
102