CENTRAL COALFIELDS LIMITED

( A Miniratna Co & Subsidiary of Coal India Limited )

PURCHASE DEPARTMENT
Darbhanga House : Ranchi 834 001 (Jharkhand) India
(PBX) 2360687/ 2360694 GM(MM) 2360716/2360257
Fax (91) (0651) 2360198 Website http://ccl.gov.in
By Registered Post/By Hand

RATE CONTRACT
Ref. No.CCL/DCMM(P)/Lubricant/RC/2010/ 28

Dated: 26.05.2011

To,
M/s. Hindustan Petroleum Corporation. Limited
Burmamines, Station Road,
Near Star Talkies,
Jamshedpur-831 002.
(Tel. No.0657- 2345455, FAX No.: 0657-2345456)
Sub: - Tender No.CCL/DCMM(P)/Lubricants/RC/10 opened on 20.07.10 (e-tender) for conclusion
of Rate Contract for supply of Lubricant & Greases etc.
Ref: - Your online offer against the above tender and subsequent clarifications etc. against the
tender
Dear Sirs,
With reference to above, we are glad to enter into Rate Contract for supply of Lubricants &
Greases etc. as under:1. SCOPE OF SUPPLY: Base Oil
Composition

NIT
Sl.
No.

Brief Description as per NIT

Multi Grade Engine Oil 15W

40, Type CF4

MILCY POWER
15W40

Ltr.

72.00

100.00%

0.00%

Multi Grade Engine oil

20W40

HYLUBE EXTRA
20W40

Ltr.

73.26

70.00%

30.00%

S. PRIDE 50 (SAE VG 50)

HYLUBE MILCY 50

Ltr.

76.00

50.00%

50.00%

Transmission oil C4 SAE 30

Ltr.

72.41

100.00%

0.00%

10

Hydraulic oil HLP 46

Ltr.

69.50

100.00%

0.00%

12

Hydraulic oil HLP 68

ENKLO HLP 68

Ltr.

69.31

100.00%

0.00%

14

HP POWERFLUID
LTP 100

Ltr.

81.28

100.00%

0.00%

16

71.05

100.00%

Sl. No.

17

10

22

11

24

12

33

Special purpose High VI

Hyd. oil ISO VG 100
(Hydrex-100)
Hydraulic oil HLP 32
Special purpose High VI
Hyd oil TH46
Industrial Gear oil ISO VG
680
Pneumatic tool oil ISO VG
100 (Servonium-100)
W B GREASE(Sodium
base)

Equvalent
Grade/Brand of M/s
HPCL

Unit Basic Price

(Rs.) for the
quarter Jul10
to Sept10

HP POWERGLIDE
C-4 30
ENKLO HLP 46

ENKLO HLP 32

UOM

SN 500

BS 150

Ltr.

0.00%

Ltr.

77.10

100.00%

0.00%

PARTHAN EP 680

Ltr.

86.00

0.00%

100.00%

NUMATIC 100

Ltr.

75.16

100.00%

0.00%

HP WHEEL
BEARING GREASE

Kg

77.00

100.00%

0.00%

60
60
40
40
60
40
40

HP POWERFLUID
TH 46

N.B.

% Share of
total
offtake
quantity

60
40
20
40
60

(A) The quantity to be supplied during the currency of the rate Contract is not fixed and will be
decided by the Direct Demanding Officers based on their actual requirement as per approved
Materials Budget/ Indent & Fund on as and when required basis.
(B) The stores are to be supplied in non- returnable drums of standard capacity (210 ltr / 182 kg).
(C) Technical Specification and other technical parameters: The lubricant/ oil/ grease should
conform to the specification / classification of the relevant items as detailed at Annexure- A. The
Gross weight, Net weight, quantity and grade of the content etc shall be clearly indicated on the
drum. The technical terms and conditions will be as per Annexure-A.
(D) The above prices are FOR Destination prices exclusive of taxes and duties applicable for the
quarter July10 to September10, based on base oil prices of SN 500 & BS 150 ruling during the
quarter July- September 2010, which is Rs.61.47 and Rs.71.21 for base oils SN 500 and BS 150
respectively. The ruling base oil prices during the quarter is the average base oil prices of M/s
Indian Oil Corp. Ltd., Ex- Haldia (in drums) during the preceding quarter i.e average base oil price
of base oil SN 500 and BS 150 of the months April10, May10 and June10. The prices will vary
as per Price Variation Formula (enclosed at Annexure-B) as per ratio of the base oils indicated
above against each item. Ceiling limit of price variation will be +/- 35 %. The details in respect
of price variation formula is enclosed at Annexure-B.
The prices of all grades of Lubricants covered in the Rate Contracts ruling during each quarter
based on the average price of base oils SN 500 and BS 150 of M/s IOC Ltd. Ex-Haldia in drums
will be circulated by this office.
(E) Any increase in statutory taxes & duties after expiry of delivery period will be borne by you.
2. VALIDITY OF THE RATE CONTRACT: The Rate Contract will be valid for a period of 02
(two) years from its issue. This period is for placement of order, irrespective of theperiod when
the delivery is made, which shall be guided by the delivery clause.
3. OFF-TAKE: - The total off-take during the tenure of rate contract is estimated to be about
Rs.16.54 Crores
4. EXCISE DUTY AND CESS ON EXCISE DUTY: - Will be payable extra as applicable at the
time of supply. The present rate of Excise Duty is @14 %, Educational Cess is @2% on Excise
Duty and Secondary and Higher Education Cess is @ 1% on Excise Duty. Any increase in
Excise Duty after expiry of delivery schedule shall be on your account. You will submit
Excise Gate Pass / Excise Invoice along with supplies in order that CENVAT credit can be
claimed by CCL on the purchase.
CCL will avail CENVAT credit on purchases of various admissible inputs and capital goods . For this it is
necessary that the amount of excise duty at applicable rates, 2 % education cess and 1 % secondary &
higher education cess are shown separately in all the Excise cum Tax Invoice raised by the suppliers.
The Excise cum Tax Invoice must contain all the following information as required under rule 11 of
Central Excise Rule 2002:a) Registration no. of the Supplier.
b) Address of the concerned Central Excise Division.
c) Name of the consignee.
d) Description of goods supplied.
e) Tariff heading and sub headings
f) Time and date of removal.
g) Mode of Transport.
h) Vehicle Registration number.
i) Rate of duty.

j) Quantity and value of goods, and duty payable thereon.

5. SALES TAX: - JVAT will be payable extra as applicable at the time of supply. Your VAT
registration No. should be quoted in your bills. Any increase in the rate of Sales Tax after
expiry of delivery schedule shall be on your account. CCL will avail Input Tax Credit against
the supplies.
6. SECURITY DEPOSIT: - Exempted from depositing security deposit being PSU.
7. STOCK: -In order to meet urgent demands as well as for timely supply of materials against this
Rate Contract at any time during its currency, you are required to maintain sufficient stock of
the items covered in the scope of supply. It should be noted that the purchaser would not be
responsible to take over any quantity left over with the contractor after termination of the
contract.
8. PLACEMENT OF SUPPLY ORDER: -In addition to this Office, supply orders against this Rate
Contract would be placed by the Direct Demanding Officers listed below, and it will be
obligatory on your part to execute such orders.
Sl.
No.
I
II
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IV
V
VI
VII
VIII
IX
X
XI

XII
XIII
XIV
XV
XVI

XVII
XVIII

Address of Direct Demanding Officer

Address of Paying Authority

Depot Officer, CCL, Regional Stores, Piparwar, At &

PO- Bachara, Dist. Hazaribagh (Jharkhand)
Depot Officer, CCL, Regional Stores (NK), At & PODakra, Dist. Hazaribagh (Jharkhand)
Depot Officer, CCL, Regional Stores (B-S) Saunda, At &
PO- Saunda, Dist. Hazaribagh (Jharkhand)
Depot Officer, CCL, Regional Stores (A), Gidi-A, At &
PO- Gidi-A, Dist. Hazaribagh (Jharkhand)
Depot Officer, CCL, Regional Stores, Kuju, At & POKuju, Dist. Hazaribagh (Jharkhand)
Depot Officer, CCL, Regional Stores (H), Parej, POGhatotand, Dist. Hazaribagh (Jharkhand)
Depot Officer, CCL, Regional Stores, Rajrappa, At &
PO- Rajrappa, Dist. Hazaribagh (Jharkhand)
Depot Officer, CCL, Regional Stores (KTA), At & POJarangdih, Dist. Bokaro(Jharkhand)
Depot Officer, CCL, Regional Stores (B&K), At & POJarangdih, Dist. Bokaro(Jharkhand)
Depot Officer, CCL, Regional Stores (D), At & POMakauli Dist. Hazaribagh(Jharkhand)
Depot Officer, CCL,Regional Stores, Rajhara, At & PORajhara, Dist. Palamau, (Jharkhand)
Depot Officer, CCL, Central Stores, Barkakana, At &
PO- Barkakana (NTS) Dist. Hazaribagh (Jharkhand)
Depot Officer, CCL, Regional Stores, Rajrappa Washery,
At & PO- Rajrappa, Dist. Hazaribagh (Jharkhand)
Depot Officer, CCL, Regional Stores, Kedla Washery At
& PO- Kedla Dist. Hazaribagh, (Jharkhand)
Depot Officer, CCL, Regional Stores (KTW), At & POKathara , Dist. Bokaro (Jharkhand)
Depot Officer, CCL, Regional Stores (SWW), At & POSwang , Dist. Bokaro (Jharkhand)

Area Finance Manager, CCL, Piparwar, At & PO

Bachra, Dist. Hazaribagh (Jharkhand)
Area Finance Manager, CCL, At & PO Dakra,
Dist.Hazaribagh (Jharkhand)
Area Finance Manager, CCL, (B-S) Urimari, At &
PO- Urimari, Dist Hazaribagh (Jharkhand).
Area Finance Manager, CCL, Argada, At & PO
Argada, Dist. Hazaribagh (Jharkhand)
Area Finance Manager,CCL, Kuju, At & PO Kuju,
Dist. Hazaribagh (Jharkhand)
Area Finance Manager (H), CCL, At & PO- Charhi,
Dist. Hazaribagh (Jharkhand)
Area Finance Manager, CCL, Rajrappa,
PO
Rajrappa, Dist. Hazaribagh, Jharkhand
Area Finance Manager, CCL, AT & PO- Kathara,
Dist. Bokaro (Jharkhand)
Area Finance Manager,CCL, (B&K), At & POKargali, Dist. Bokaro, (Jharkhand)
Area Finance Manager,CCL, At & PO Dhori, Dist.
Bokaro (Jharkhand)
Area Finance Manager, CCL, Rajhara, Behind
Town Hall, Near Shivaji Road, Daltongaj, Dist.
Palamu (Jharkhand)
Area Finance Manager, CCL, (CS/CWS) At & PO
Barkakana, Dist. Hazaribagh (Jharkhand).
Area Finance Manager, CCL, Rajrappa,
PO
Rajrappa, Dist. Hazaribagh, Jharkhand
Area Finance Manager (H), CCL, At & PO- Charhi,
Dist. Hazaribagh (Jharkhand)
Area Finance Manager, CCL, AT & PO- Kathara,
Dist. Bokaro (Jharkhand)
Area Finance Manager, CCL, AT & PO- Kathara,
Dist. Bokaro (Jharkhand)

Depot Officer, CCL, Regional Stores Kargali Washery,

At & PO- Kargali Dist. Bokaro (Jharkhand)
Chief General Manager / General Manager of all the Area
of CCL

Area Finance Manager,CCL, (B&K), At & POKargali, Dist. Bokaro, (Jharkhand)

Area Finance Manager of the concerned area of
CCL.

9. PACKING & FORWARDING: - The stores shall be properly packed according to the material
& quantity mentioned in the supply order and challan for transport by road/ rail ensuring that
they are free from loss or injury on arrival at destination. The packing of stores will be done as
per Railways rules and other relevant guide lines and clear RR/ LR should invariably be
obtained from the carrier. The consignment booked on said to contain basis shall be
suppliers account.
10. DELIVERY PERIOD: - (a) Supply should be completed within 03 weeks of receipt of order
placed by Direct Demanding Officers unless phased delivery (beyond 03 weeks time) is
specified in the supply order.
(b) Wherever DDOs indicates phased delivery schedule in the supply order for periodical
supply as per requirement of the area, to be supplied beyond 03 weeks normal delivery period,
the same will hold good, and in such cases the supply will be made as per delivery schedule
specified in the order.
(c) In case of failure of to deliver the materials as per delivery schedule given in the supply
order; the price applicable for such supplies will be the lower of the prices ruling for the
quarter in which supply was initially due OR that of the quarter in which supply is actually
made.
11. MODE OF DESPATCH & DELIVERY: - Wherever the consignment is to be supplied on
door delivery basis, the stores shall be dispatch by road on Freight Paid basis. The
necessary road permit (if needed) may be obtained from the consignee well in advance. The
safe delivery of the consignment at destination will be the suppliers responsibility.
12.

QUALITY GUARANTEE: - Please refer to Annexure A.

13.

INSPECTION: - The consignee will arrange final inspection of the stores on receipt of the
consignment at destination.

14.

PAYING AUTHORITY: - Paying Authority will be the Area Finance Manager of the
concerned area associated with Direct Demanding Officer as mentioned above.

15.

PAYMENT TERMS: - 100 % payment will be made against submission of Proforma Invoice
for which you will submit Proforma Invoice to the Paying Authority within 03 to 04 days of
receipt of order so that the Paying Authority is in a position to make payment in time and you
are able to deliver the materials within the stipulated delivery period as mentioned in the
supply order.

16.

SUBMISSION OF BILL: - Your bill for adjustment of advance received by you against
Proforma Invoice duly stamped and pre-receipted in triplicate alongwith Excise Gate
Pass/Excise-Cum-Tax Invoice should be sent to the Paying Authority for adjustment of
advance, after following normal procedure and a copy of the bill should be forwarded to the
consignee for their needful. The following documents (whichever & wherever applicable)
should be submitted along with the bill: (a) Certified copy of challan.
(b) Certified copy of batch test certificate in respect of quality guarantee.
(c) Certificate indicating that prices charged are not higher than those applicable to other
Govt.Deptt./Undertakings/DGS&D.

As the prices will be governed by Price Variation Clause (which is based on the ruling prices
of base oils SN 500 and BS 150), adjustments if required will be taken care of when you
submit the final bills i.e if any amount is payable to you the same shall be paid to you, and if
any amount is recoverable from you the same shall be deposited by you / recovered from you.
You will however not withhold supply under any circumstances.
17. PRICE FALL CLAUSE: - It will be the condition that all through the currency of the contract,
the prices at which the stores will be supplied shall not exceed the lowest price charged by
them to any other agency including DGS&D. In the event of price going down, the suppliers
shall promptly pass on such information to enable this Company to attend the ordered rate.
18. PARRALEL RATE CONTRACT: -The Central Coalfields Limited, reserves the right to
conclude parallel rate Contracts with other firms and reserve the right to buy and quantity
outside the contract in case of urgent demand arising at any time during the contract period.
19. LIQUIDATED DAMAGES: The delivery should be completed within the delivery period
stipulated in the order. In the event of failure to deliver or dispatch the stores within the
stipulated date/ period in accordance with the supply order and in the event of breach of any of
the terms and conditions mentioned in the supply order, Central Coalfields Ltd. shall have the
right as under:
a) To recover from the successful tenderer as agreed liquidated damages, a sum not less than
0.5% (half percent) of the price of any stores which the successful tenderer has not been
able to supply as aforesaid for each week or part of a week during which the delivery of such
stores may be in arrears limited to 10%. Where felt necessary the limit of 10% can be
increased to 15% at the discretion of Head of the Materials Management Division.
b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the
risk of the defaulting supplier the stores not supplied or others of a similar description
without canceling the supply order in respect of the consignment not yet due for supply or
(c) To cancel the supply order or a portion thereof,and if so desired to purchase the stores at the
risk and cost of the defaulting supplier and also
(d)To extend the period of delivery with or without penalty as may be considered fit and proper,
the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in
clause (a) above.
(e) To forfeit the security deposit full or in part.
(f) Whenever under this contract a sum of money is recoverable from and payable by the
supplier, Central Coalfields Ltd. shall be entitled to recover such sum by appropriating, in
part or in whole, by deducting any sum or which at any time thereafter may become due to
the successful tenderer in this or any other contract. Should this sum be not sufficient to
cover the full amount recoverable, the successful tenderer shall pay Central Coalfields
Limited on demand the remaining balance. The supplier shall not be entitled to any gain on
any such purchase.
20. In case of any dispute, the decision of the undersigned shall be final. Also this Company
reserves right to cease to operate the Rate Contract any time without showing any reason
during the contract period.
21. The Court at Ranchi only will have the Jurisdiction to deal with or decide any legal matter of
dispute whatsoever arising out of this contract.
22. The price agreement is sole propository of Central Coalfield Limited and shall be governed by
the afore-said terms and conditions.
5

The other terms and conditions will be as per our General terms and conditions of supply of stores,
vide Annexure-C.
The contract is concluded with its issuance, however, a copy of contract should be returned duly
stamped and signed for acknowledgement.
Encl: (a) Annexure- A : Technical Specification & other parameters.
(b) Annexure- B : Price variation formula for lubricant & grease.
(c) Annexure- C : General terms and conditions of supply of stores
Yours faithfully,

(N.K. Dutta)
Chief Manager (P)

(R.Chakraborty)
Chief Manager (P)

Copy forwarded to:01. The CGMs/GMs (NK) Dakra/(Pip) Bachra/ Rajhara/ (B-S) Urimari/ (A)Sirka/ Kuju/
(H) Charhi/ Rajrappa/ Kathara/(B&K) Kargali/ Dhori/(CWS)Barkakana.
02. The GM (Excv)/ GM (F)/ GM (E&M)/ GM (Wsry) / GM (S&IC), CCL, Ranchi.
03. The Dy. General Manager (CS/CWS), Barkakana
04. The Depot Officer (Pip) Bachra/ (NK)Dakra/ Rajhara/ Barka-Sayal/ Gidi-A/ Kuju/ (H),Parej
Rajrappa/ (KTA)Jarangdih/ (B&K)Jarangdih/ (D) Makauli/ Kedla (W)/ Rajrappa (W)/
Gidi (W)/ Kathara (W)/ Kargali (W)/ Swang Washery.
05. The Area Finance Manager (CS/CWS)Barkakana/ (Pip) Bachra/ (NK)Dakra/ Rajhara/
(B-S) Urimari/ (A) Argada/ Kuju/ (H),Charhi/ Rajrappa/ Kathara/ (B&K) Kargali/ Dhori
06. The Sr.Manager (Fin-Pur)/Sr Manager (Fin)HQ/ Sr.Manager(Syst)MIS/ Master File,CCL, Ranchi.
07. The Sr. ES to CMD/ TS to DT (P&P)/ TS to DT (O)/ ES to GM (MM), CCL, Ranchi
08. The GM (MM) BCCL/ ECL/ NCL/ SECL/ WCL/ MCL/ CMPDIL/ NEC
09. Sri Sri N.R.Banerjee, IAS(Retd.),Flat No.121, Shriniketan,CGHS Plot No.1, Sector 7, Dwarka,New
Delhi-110075.
10. Sri C.S. Samal , IAS(Retd.) CA-193, Sector-1,Bidhan Nagar, Kolkata-700064.
11. M/s ITI Ltd., M/s ITI Ltd., Regional Office, F-29, Ground Floor, Doorvani Nagar, Bangalore-560016.

Note: - (A) This issues with kind approval of CCL Board of Directors vide item No.4 (22) of the
minutes of 377th meeting held on 17.05.2011.
(B) The Rate Contracts for lubricants & grease etc. are to be operated by DDOs as per Company
guide- lines to meet requirement of area on as & when required basis. The orders are to be placed
against approved MB/ indent within sanctioned fund.

(N.K. Dutta)
Chief Manager (P)

(R.Chakraborty)
Chief Manager (P)