AGENDA

REGULAR CITY COUNCIL MEETING

CARMEL-BY-THE-SEA
Tuesday, February 3, 2015 4:30 p.m.
Council Chambers, City Hall
East side of Monte Verde Street
Between Ocean and Seventh Avenues
Next Resolution Number 2015-010
Next Ordinance Number 2015-001
Next Policy Number 2015-001
1.

CALL TO ORDER MAYOR BURNETT

2.

ROLL CALL

Mayor:
Mayor Pro Tem:
Council Members:

Burnett
Beach
Dallas, Talmage, Theis

3.

PLEDGE OF ALLEGIANCE

4.

EXTRAORDINARY BUSINESS

Item 4.A:

5.

Community Recognition:
a. 100th Anniversary of Pine Cone
b. Carmel-by-the-Sea 2016 Committee Report

ANNOUNCEMENTS FROM CLOSED SESSION, CITY COUNCIL

MEMBERS, CITY ADMINISTRATOR AND CITY ATTORNEY

Item 5.A:

Announcements from Closed Session

Item 5.B:

Announcements from City Council Members (Council Members

may ask a question for clarification, make an announcement or
report on his or her activities)

City Council Meeting February 3, 2015

Page 1

City Council Agenda

Item 5.C:
Announcements from City Administrator
Item 5.D:

6.

February 3, 2015

Announcements from City Attorney

PUBLIC APPEARANCES

Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the
agenda may do so now. Matters not appearing on the City Councils agenda will not receive action at this
meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes,
or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful
for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting.
Always speak into the microphone, as the meeting is recorded.

7.

CONSENT CALENDAR

All items on the Consent Calendar are to be acted upon by a single action of the City Council unless
otherwise requested by an individual Council Member or the public for special consideration. Otherwise the
recommendation of staff will be accepted and acted upon by majority voice vote.

Item 7.A:

Consideration of Approval of City Council Minutes:

a. Minutes of the Special Meeting of January 5, 2015
b. Minutes of the Regular Meeting of January 6, 2015
Recommendation:

Item 7.B:

Approval of Warrant Register for the Month of December, 2014.

Recommendation:

Item 7.C:

Accept reports and file, information only.

Consideration of 2015 Budget Calendar

Recommendation:

Item 7.E:

Approve the Warrant Register.

Receive Monthly Summary Report:

a. Police, Fire and Ambulance Reports
b. Code Compliance Reports
c. Public Record Act Logs (City Clerk & Police)
d. Forester Report
Recommendation:

Item 7.D:

Approve the Minutes.

Adopt the 2015 Budget Calendar.

Consideration of a Resolution Adopting a Revised Job Description

for the Administrative Coordinator (Public Works and Community
Building and Planning)
Recommendation:

City Council Meeting February 3, 2015

Page 2

Adopt by Resolution revised job

descriptions for the Administrative
Coordinator
(Public
Works)
and

City Council Agenda

Item 7.F:

Consideration of a Resolution of the City Council of the City of

Carmel-by-the-Sea Adopting a Whistleblower Policy and giving the
City Administrator Direction to Implement
Recommendation:

Item 7.G:

Adopt by Resolution, consenting to the

inclusion of properties within the Citys
jurisdiction in to the California HERO
Program

Consideration of Resolution Authorizing the City Administrator to

Execute a Professional Services Agreement with Native Solutions
for Biological Services for the Dunes Habitat Restoration Project
Recommendation:

Item 7.J:

Adopt the findings and special

conditions for the approval of Sign
Application (SI 14-36).

Consideration of a Resolution consenting to the Inclusion of

Properties within the Citys Jurisdiction in to the California HERO
Program
Recommendation:

Item 7.I

Adopt Resolution by Consent Calendar

Establishing a Whistleblower Policy.

Consideration of findings for approval for Sign Application (SI 1436) for an exterior wall-mounted business sign at a site located in
the Service Commercial (SC) Zoning District (Seventh and Dolores
Building)
Recommendation:

Item 7.H:

February 3, 2015
Administrative Coordinator (Community
Building and Planning).

Adopt a Resolution authorizing the City

Administrator to execute a professional
services agreement with Native
Solutions for biological services for the
Dunes Habitat Restoration Project in an
amount not to exceed $80,000.

Appointment to the Community Activities and Cultural Commission

Recommendation:

City Council Meeting February 3, 2015

Page 3

Appoint Stacy Meheen to fill an

unexpired term on the Community
Activities and Cultural Commission
(CA&CC) for a term to expire on
December 31, 2016

City Council Agenda

February 3, 2015
Item 7.K:
Gann Limit Calculation Correction for FY13-14 and FY14-15
Recommendation:

8.

Approve the correction of the Gann Limit

calculations for FY13-14 and FY14-15.

ORDERS OF COUNCIL

Item 8.A:

Presentation on Highway 68 Roundabout

Recommendation:

Item 8.B:

Presentation on Monterey County Convention & Visitors Bureau

Mid-Year Report for Carmel-by-the-Sea
Recommendation:

Item 8.C:

Receive Presentation

Receive Presentation

Consideration of recommendations related to a beach fire

management pilot program (TO BE HEARD NO EARLIER THAN
6:00 P.M.)
Recommendations:
1) Receive a presentation by the Air Pollution Control Officer of the
Monterey Bay Unified Air Pollution Control District;
2) Consider recommendations pertaining to a beach fire
management pilot program and approve a pilot program;
3) Authorize staff to begin implementation of the pilot program,
including submittal of a coastal development permit to the
Coastal Commission;
4) Authorize funding of one police officer position to assist in
education and enforcement of the pilot program. (See
Supplemental Report from Police Chief Calhoun)

Item 8.D:

Consideration of a Resolution approving the Mid-Year Financial

Review for FY14-15 and approving Supplemental Appropriations
Recommendation:

Item 8.E:

Adopt a Resolution approving the MidYear Review Report for FY14-15 and
approving
mid-year
supplemental
appropriation requests.

Consideration of a Resolution awarding a Construction Contract to

Stowe Construction, the Lowest Responsible Bidder, for the Del
Mar Parking Lot Permeable Pavers Sidewalk Improvement Project
for a Not to Exceed Amount of $116,274.00 and Approving a Not to
Exceed Amount of $5,232.00 for Project Contingency.

City Council Meeting February 3, 2015

Page 4

City Council Agenda

February 3, 2015

Recommendation:

/9.

Approve a Resolution awarding a

construction
contract
to
Stowe
Construction, the lowest responsible
bidder, for the Del Mar Parking Lot
Permeable
Pavers
Sidewalk
Improvement Project for a not to exceed
amount of $116,274.00 and approving a
not to exceed amount of $5,232.00 for
project contingency.

PUBLIC HEARING ITEMS

None
/10.

FUTURE AGENDA ITEMS

/11.

RECONVENE TO CLOSED SESSION (IF APPLICABLE)

/12.

ADJOURNMENT
AFFIDAVIT OF POSTING

I, Lori Frontella, MMC, Interim City Clerk, for the City of Carmel-by-the-Sea, DO
CERTIFY, under penalty of perjury under the laws of the State of California, that the
notice was posted at the Carmel-by-the-Sea, City Hall bulletin board, the Harrison
Library on Ocean and Lincoln Avenues and the Carmel Post Office; and distributed to
of the media on this date the 291h, day of January, 2015.

HEREBY
foregoing
Memorial
members

~.~~ 2015 at the hour of 1:00 p.m.

Lori Frontella, MMC
Interim City Clerk
Original Signature on file with the City Clerk's Office
General Information:

The City Council of Carmel-by-the-Sea meets on the First

Tuesday of each month at 4:30p.m., unless otherwise noticed.
The City Council meetings on the First Monday of each month at
4:30 p.m. in Workshop session, unless otherwise noticed.

Council Agendas:

The City Council agenda packet is now available for public

review at the City website at www.ci.carmel.ca.us and the City
Clerk's Office on the Friday prior to the scheduled meeting.

Broad castings:

Broadcast date the first Sunday after the City Council meeting at
8:00 a.m., MCAET Channel 26 or 24/7 webcasting at
www.ci.carmel.ca.us.

City Council Meeting February 3, 2015

Page 5

City Council Agenda

ADA Notice:

City Council Meeting February 3, 2015

Page 6

February 3, 2015
In compliance with the Americans with Disabilities Act, if you
need special assistance to participate in this meeting, please
contact the City Clerks Office at 831-620-2007 at least 48 hours
prior to the meeting to ensure that reasonable arrangements can
be made to provide accessibility to the meeting (28CFR 35.10235.104 ADA Title II)