SENIOR HIGH SCHOOL

PLANNING GUIDE

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EXTERNAL ASSESSMENT
Key Questions for External Assessment
Specific Questions for External Stakeholders
Action Steps

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ANNEXES: RA No. 10533, Draft Glossary of Terms for SHS,Technical Write-up,

School Mapping Instructions, Letter for ICT Coordinators

EXTERNAL

LINKS & CONTACT DETAILS 15

ASSESSMENT

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DATA &
MAPPING
TOOLS

Please check Page 15 for links

to all relevant files and annexes

INTERNAL ASSESSMENT
DATA & MAPPING TOOLS
Key Questions for Internal Assessment
Senior High School Projections (Pro) Tool
Other Data & Action Steps

INTERNAL

TIMELINE & ACTION STEPS

SHS Pre-Planning Integrated with the FY 2015 Planning Cycle
Roadmap to 2016
Action Steps

ASSESSMENT

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TIMELINE &
ACTION
STEPS

OVERVIEW
Introduction
The FY 2015 Budget Planning Cycle and Pre-Planning for Senior High School
Gearing up for Senior High School Implementation
Policy
Internal and External Assessment

OVERVIEW

TABLE OF CONTENTS

The Enhanced Basic Education Act or Republic Act No.

10533 (RA No. 10533) was officially signed on May 15,
2013. This mandated the full enhancement and lengthening of Basic Education in the country.
School Year 2016-2017 will be a milestone for Philippine
Basic Education. Senior High School (SHS) will officially
be implemented nationwide starting with Grade 11 in SY
2016-2017 and Grade 12 in SY 2017-2018. Much preparation will take place and the Department must start
planning on the division level to ensure seamless implementation in 3 years.
Senior High School is 2 years of specialized upper-secondary education consisting of a common Core Curriculum
and Tracks. These tracks are (1) Academic, (2) TechnicalVocational-Livelihood, and (3) Sports and Arts. Each
track will have strands, which are specializations within a
track. An annex to this Planning Guide is the latest draft
Glossary of Terms where you will find the latest definitions
of tracks and strands.
From now until 2016, our Divisions have a major role to
play in achieving successful implementation of SHS. Given
the nature of the K to 12 Basic Education Program, it is imperative for each Division and each Region to lead preparations. To kick off preparations, which will serve as vital
inputs to the FY 2015 Budget, we are disseminating this
Senior High School Planning Guide with various
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templates, tools, and questions that will help the

Department create a national workplan together.

THE FY 2015 BUDGET

PLANNING CYCLE AND
PRE-PLANNING FOR
SENIOR HIGH SCHOOL
The Department was able to start transitioning into a
more strategic, bottom-up budgeting approach for FY
2014. To achieve our intended outcomes and outputs,
the Department must again embark on operational and
budget planning for FY 2015. One major adjustment for
the FY 2015 cycle is the timeline. Central Office, Regional
Offices, and Division Offices will commence preparations
months earlier and finish planning by the end of 2013.
From January to April 2014, focus will purely be on plan
consolidation and budget requirements.
This Senior High School Planning Guide will serve as a
starting point and input for Regions and Divisions to
go through the DepEd Planning Process for FY 2015.
This Planning Guide is just one of the first steps of the
Department in getting ready for implementation.
Succeeding SHS planning activities, guides, and tools
will follow in the coming months.

OVERVIEW

INTRODUCTION

Preparing for Senior High School requires managing a set

of moving parts. There are policy decisions that need to
be finalized on a national level. A thorough internal and
external assessment must be conducted to ensure proper understanding of supply and demand. Internal absorptive capacity, external absorptive capacity, and market
realities are important factors in conducting this assessment. These assessments will be the foundation on which
our Infrastructure Plan will rest on.
Given the phased implementation of K to 12, the FY 2015
budget is especially crucial for all SHS implementation
preparations.
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POLICY
On the national level, certain policies need to be determined to shape and plan for SHS completely.
There are 5 policy decisions that are in the process of
being determined. Preparations are being led by certain
offices/teams:

1. SHS Curriculum Technical Panels,

Programs & Projects
The SHS Curriculum will be finalized by November
It will provide specifics on:
Number of hours for the Core Curriculum and
Tracks
Curriculum by Track
Strands per Track
Facility Requirements
Equipment Requirements
These details will allow the Department to further
refine its projection-based plans, in time for the FY
2015 Budget.

OVERVIEW

GEARING UP FOR SENIOR HIGH

SCHOOL IMPLEMENTATION

3. Voucher Policy - Finance & Administration

The Voucher Policy, through the expansion of
E-GASTPE, will be DepEds mechanism to implement
publicly funded and privately managed Senior High
School
It will allow DepEd to utilize available capacity in nonDepEd schools instead of immediately building more
schools during the transition years from 2016-2020
4. Grade 10 Certificate, Grade 12 Certificate/Diploma,
and TESD Implications - EXECOM & ProgCom
This decision will affect demand for SHS and is still being
reviewed (for alignment with NC offerings and the PQF)
5. Criteria for locating DepEd Senior High School -
Regional Operations
The criteria for locating DepEd SHS will depend on whether the SHS will be in an existing school or in a new school.
Here are also some factors to consider:
Internal capacity of the school to offer SHS
Strategic Location, Accessibility, Commute time, and
Distance
Potential partnerships and potential demand creation
Whether certain existing schools can still accommo5

date more enrollment even if there is still buildable

space
Locating potential new school sites
Faculty availability and their majors
Facility requirements and revisiting classroom specifications

INTERNAL AND
EXTERNAL ASSESSMENT
A clear picture of our demand & supply, specifically enrolment projections and internal absorptive capacity,
together with data on external stakeholder capacity,
local development plans, industry focus, and market
realities is what the Department needs to have on the
division level.

OVERVIEW

2. Non-DepEd SHS Guidelines - Programs & Projects

This will guide non-DepEd schools in transitioning to
SHS or guide them in their decision to offer SHS.
When each region and division meets with potential
external providers, this will guide partnership creation
and pave the way for clear arrangements.

In crafting the Internal Assessment, inputs from external

stakeholders and external factors are necessary. Likewise,
crafting the External Assessment and engaging potential
partners would also need inputs from internal stakeholders, factors, and projections.
This Senior High School Planning Guide will contain tools,
templates, and questions that will help clarify this picture
and identify the appropriate operational plan per Division.
To make the assessment process more effective, each division, with the support of the regions, will have to proactively engage in data gathering, market scoping, and
partnership creation. Divisions and Regions need to engage in various meetings with external stakeholders,
verify data projections, complete private sector data,
and flag concerns that would affect policy to Central
Office.

INFRASTRUCTURE PLAN
These policy decisions and assessments will serve as vital
inputs to shaping the DepEd SHS Infrastructure Plan. The
Infrastructure Plan hinges on the following questions:
1. Who are our learners?
2. What are the resource requirements?
3. What do we currently have?
4. Where should we build SHS?
Each division must start building its own operational
plan, supported by the regions, and guided by national
parameters. This SHS Kit aims to kickstart preparations
even while some policy decisions are yet to be made.
There are things that we as a Department can determine and clarify now.

OVERVIEW

For this planning guide, here are the primary objectives of

the Internal and External Assessment:
To start creating operational plans at the regional/division level for elements we can determine now
To provide tools in creating demand projections and
necessary supply for SHS provision
To start actively engaging external stakeholders, who
are crucial partners in implementing SHS

SHS PRE-PLANNING
INTEGRATED WITH
THE FY 2015
PLANNING CYCLE

START: Pre-planning for

SHS
Internal Assessment:
SHS Tool, Mapping,
Buildable Space, New
Potential School Sites,
Data gathering, and
Data completion
External Assessment:
External data, Potential
partners, Start initial
meetings with external
stakeholders
Release of SHS Kit
Respective Regional
MANCOMs SHS teams
from C.O. deployed to
regions
Adjustments when SY
13-14 data is available
Divisions & Regions
complete Situational
Analysis specific to SHS

Use information from FY 2014 preparations. You may update or improve these
accordingly.

PART 2: SEPTEMBER
& OCTOBER

PART 3: NOVEMBER
& DECEMBER

PART 4: JAN to
MARCH

START: FY 2015 Planning

Cycle
SEPT 17 MANCOM (Tent.)
Orientation to RDs &
Central Office Directors/
Chiefs on Planning Cycle
w/ Memorandum Release
OCT 15 MANCOM (Tent.)
- Budget Committee
Hearings with Central
Office and Regions
Round 1
Complete Situational
Analysis
SWOT Analysis
Targets
Strategies
Programs and Projects
Resource Requirements
Operational plans must
have emphasis on SHS
preparations while still
fulfilling yearly
requirements

K to 12 Curriculum ready
for planning use plans to
be adjusted accordingly in
December
Plan refinement based on
inputs from the Budget
Committee
Coaches/TA for all regions
Divisions & Regions to
continuously hold
meetings with LGU,
Private sector, and other
external stakeholders for
partnerships
Budget call from DBM
(last working day of Dec.)
*FY 2015 & SHS Planning
finished*

JAN FY 2015 Budget

orientation and workshop
Respective Regional
MANCOMs
FEB Budget Committee
Hearings for CO and
Regions
FEB Regional Budget
Hearings
MAR Final Budget
Hearings w/ Budget
Committee
MAR to APR
Consolidation by PPD and
budget submission on
APR15

TIMELINE &
ACTION
STEPS

PART 1: JULY &

AUGUST

By the end of 2013, operational planning on all levels will be complete.

2014 onwards will be dedicated to refinements and budget requirements.

SHS IMPLEMENTATION
ROADMAP TO 2016

2016

2015

2013
Pre-Planning for SHS and FY
2015 Planning
RA 10533 IRR
Complete K to 12 Curriculum
Guidelines for Non-DepEd
SHS
Criteria for Locating DepEd
SHS
Decision on Grade 10
Certificate/Grade 12 Diploma
Engagement of potential
partners

Finish FY 2015 Budget

Requirements
Infrastructure Plan, Location
of SHS, and Resource
Requirements determined
IM Development
Procurement of certain
resources
Teacher training & assessment
FY 2016 Planning and
Budgeting
Refinement of partnerships

ACTION STEPS
Form a Regional/Division Senior High
School Implementation Team

Conduct surveys and other data

gathering methodologies

Complete all steps in the Senior High

School Planning Guide

Flag policy-level implications you might

encounter and inform Central Office

Complete all data and tweak for more

accuracy

Initiate meetings with external

stakeholders and keep them engaged

TIMELINE &
ACTION
STEPS

2014

Construction starts for

majority of infrastructure
requirements
Voucher Scheme financing and
mechanism set
Refinement and finalization of
arrangements with partners
Preparation for SY 2017-2018
Procurement continues
FY 2017 Planning and
Budgeting

Start of SHS Implementation

DepEd and non-DepEd
providers ready at the start of
SY 2016-2017
Continuous preparations for
SY 2017-2018

KEY QUESTIONS FOR IA

HOW CAN THE TOOL HELP ME?

It contains school information for public &

private HS, specifications & programs offered,
HEI info, and TVI info
With a click of a button, SHS demand
(enrolment) and requirements for SY 16-17
and 17-18 are projected for any region or
division.
Resource requirements for Classrooms and
Teachers are projected
The figures generated through the SHS Pro is a starting
point. Each division and region must verify the data,
especially for non-DepEd data. Check PAGE 15 of

this Guide to download the tool.

INTERNAL

It contains public & private school data from

the EBEIS and other sources (HEI data, TVI
data, ESC, etc.)

DATA &
MAPPING
TOOLS

These are guide questions for the region/division, there

may be many more that would be worthwhile to ask, especially in your region/divisions context. Here are sample
questions for our learners:
1. What factors will affect your choice of track? (Interest,
employment opportunities, aptitude, etc.)
2. Will you pursue Senior High School?
3. Where do you intend to pursue SHS? Public or private?
Why?
For Internal Assessment, it would also be important to get
insights from our teachers, school heads and other internal
stakeholders. Your region/division must develop questions per stakeholder group.
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SHS Pro is short for Senior High School Projections Tool.

It is an Excel-based, macro-enabled tool, which can be
used by Windows or Mac OS users, provided they have
Microsoft Office 2007 onwards. The figures obtained
through this tool are useful for SHS operational
planning for SYs 2016-2017 and 2017-2018.

ASSESSMENT

Who are our learners?

Where do they live? What is their profile?
How will they be affected by selected locations? Will
there be unserved areas?
How do we achieve the right mix of 60:40, public:private
enrolment? (Voucher/GASTPE)
What are the resource requirements?
Do we have a steady supply of teachers?
What are the views of HEIs, TVI, and private schools
on vouchers? What are the potential price points?
What do we currently have?
Do our existing schools have buildable space?
Can they absorb incremental enrolment?
Where do we build SHS?
Are there potential new school sites
Is it accessible to learners?
Is it suited to learners & industry preferences?

SENIOR HIGH SCHOOL

PROJECTIONS (Pro) TOOL

SHS PRO TOOL INSTRUCTIONS

GETTING STARTED: This is the Microsoft Excel tool interface you

will encounter when you open the file. Click Enable Content to
start. Please follow the instructions as stated on the rightmost blue
box (Welcome! This macro...).

Click the blue rectangles and use the drop-down arrow beside it
Select your region/division
The tool will automatically filter based on the region/province/
division selected.

DATA &
MAPPING
TOOLS

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INTERNAL

ASSESSMENT

Once you are done selecting options, click Get Results.

The tool will then create sheets of reports, namely:
Summary, EnrollmentProjection, PublicSchools,
PrivateSchools, TVIs, and HEIs

Under the Summary tab, find the last page and click, Generate Public and Private Mix Results.
This will generate the CreateYourMix sheet and let you create your own scenarios by mix

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DATA &
MAPPING
TOOLS

Explore the reports that can be generated by this tool. These can be used as a reference for planning and
presentation/discussion material when meeting with externals. You may also try to create different scenarios
(low enrolment-projected enrolment-high enrolment) to further refine the plans of your region/division.

INTERNAL

ASSESSMENT

Click Generate Public and Private Mix Results and it will redirect you to the Mix sheet

OTHER DATA & ACTION STEPS

POTENTIAL NEW SCHOOL SITES

MAPPING

In your area, are there potential new school sites

where the Department can build SHS? Are these areas
optimal and in good proximity to our learners? This will
be an initial step in determining where to build.
Tabulate the following data:

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Verify projections and correct any base-data

errors
Create different scenarios (low enrolment,
projected enrolment, and high enrolment)
Gather data that is currently unavailable
through various methods (meetings, surveys,
FGDs, etc.)

INTERNAL

Based on Table C6 under the Government Elementary

School Profile for the EBEIS, is the buildable space viable
for building SHS? Can each school still absorb incremental
enrolment? Identify a list of existing schools with buildable space that are viable for SHS placement while considering factors like present enrolment, classroom deterioration, disaster risks, etc.

ACTION STEPS

DATA &
MAPPING
TOOLS

BUILDABLE SPACE

9. If occupied, provide
details. If not, place
N/A
10. Ownership
11. Bottlenecks for Acquisition
12. Recommended Action (negotiation, who
to convene, etc.)

ASSESSMENT

Please refer to the letter to ICT Coordinators issued by

Assistant Secretary Reynaldo D. Laguda on June 21, 2013.
The letter and manual for mapping schools are annexes to
this Planning Guide. An instructional video link was also
provided.

1. Region
2. Province
3. Municipality
4. Division
5. District
6. Lot Name
7. Land Area (sq.m)
8. Occupied? (Y or N)

KEY QUESTIONS FOR EA

Who are the stakeholders?
What is their role in providing SHS in your region or
Who are our potential partners?
division?
What is our current relationship with each stakeholder?
What is our desired relationship with each stakeholder? How do you engage them in the task of pre-

Why are they interested in SHS? What is their

stake? What are their issues?
How invested is this stakeholder in Education? Will they
invest more?

What resources do they have? What can they

contribute?

paring for SHS?

What percentage would external stakeholders take for

SHS provision?
Have you initiated meetings, consultations, summits,
etc.?
What are their concerns?

SPECIFIC QUESTIONS TO EXTERNAL STAKEHOLDERS

Regions & Divisions must meet with all these stakeholders and actively engage them in SHS delivery.
Here are some guide questions in starting discussions with these stakeholders. These are guide questions, there may be
many more that would be worthwhile to ask, especially in your region/divisions context. Please adjust these accordingly.

Will your child continue to SHS?

Where do you intend to send your children for SHS?
Public? Private? Why?
What support can you extend to your children when they
pursue SHS?
Who will decide which track your children will take in
SHS?
If parents decide, which track would you likely choose?
If learners decide, which track would they likely choose?
What do you plan for your children after HS?

What skills are needed in your field?

What are your plans in the next 5 years?
What can you contribute to SHS implementation? (CSR,
curriculum localization, teacher training and scholarships,
immersion, employment opportunities for graduates,
facilities improvement, transportation, housing,
production of learners materials and teachers guides,
etc.)
Would you be willing to partner with a local HS in
offering SHS?

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EXTERNAL

Private Sector/Industry

ASSESSMENT

Parents/PTA

Local Government
What are your local
development plans?
What are the strategic
directions for the province/city?
Which industries/livelihood
areas will the province/city
focus on?
How much will the Local School
Board invest in SHS? What
percentage of the SEF would
be invested in SHS?

Other Govt Agencies (TESDA,

CHED, DTI, DSWD, etc.)
What preparations have you
made for SHS transition and K
to 12 as a whole?
What are your plans in
succeeding years and how do
they complement SHS
implementation? (curriculum
localization, jobs-skills
matching, poverty alleviation,
etc.)

SUCs and LCUs

Do you intend to offer SHS?
Which tracks and which strands
do you intend to offer? Why?
What are your plans given SHS
transition and cohorts with
significantly less students?
What is your absorptive
capacity for incremental SHS
enrolment?
Are there special requirements
for you to offer SHS?
Private Higher Education Institutions

Do you intend to offer SHS?

What preparations have you made so
far?
Which tracks and which strands do you
intend to offer? Why?
What are your views on a voucher
system? What are the potential price
points? (GASTPE)
What is your absorptive capacity for
incremental SHS enrolment?

Do you intend to offer SHS?

What preparations have you made so
far?
Which tracks and which strands do you
intend to offer? Why?
What is your absorptive capacity in
terms of trainers and assessors?
Which training courses have the
highest demand in your institution/
center? How many are enrolled per
course?
What are your plans to align your
programs w/ industry requirements?
What are your views a voucher
system? What are the potential price
points? (GASTPE)
Would you be willing to partner with a
local HS in offering SHS?

Do you intend to offer SHS?

What preparations have you made so
far?
What are your plans given SHS
transition and cohorts with significantly
less students?
Which tracks and which strands do you
intend to offer? Why?
What are your views on a voucher
system? What are the potential price
points? (GASTPE)
What is your absorptive capacity for
incremental SHS enrolment?

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EXTERNAL

Technical-Vocational Institutes

ASSESSMENT

Private High Schools

Your region/division must actively engage external

stakeholders, set meetings, create partnerships, and
stay attuned to external realities. It is necessary for the
successful implementation of SHS.

ACTION STEPS
Complete or verify the following data on:
Private High School
Higher Education Institutions
State Universities and Colleges
Local Colleges and Universities
Technical-Vocational Institutes
Local Development Plans
Demographics & Income Data
In and Out Migration Data
Student Preferences - for Tracks
Parent Preferences - for Tracks
Industry Focus in Area
Private Sector (businesses)
Initiate meetings with all relevant stakeholders
within August 2013
Continuously engage stakeholders, involve
them, and plan together
Gather data that is currently unavailable
through various methods (meetings, surveys,
FGDs, etc.)
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LINKS
Please visit these links for all relevant files:

Package of files for SHS Planning, including this

guide: http://tinyurl.com/SHSPlanningGuide
SHS Projection Tool and Related Files:
http://tinyurl.com/SHSPro
K to 12 Information: http://gov.ph/k-12

CONTACT DETAILS
For any questions, concerns, comments, or suggestions,
please contact the following offices:

Office of the Undersecretary for Regional

Operations: (02) 633 7203
Office of the Assistant Secretary and
Chief of Staff: (02) 633 7228 or (02) 633 7208
kto12@deped.gov.ph