CourseSummary

Course:IS37:ManagerialSafetyandHealth
TableofContents:
Lesson1:ManagementResponsibilitiesforWorkplaceSafety
Lesson2:FederalCoordinatingOfficerResponsibilities
Lesson3:SafetyandHealthOrders,Regulations,PoliciesandDirectives
Lesson4:Accident,InjuryorIllnessReporting

Lesson1:ManagementResponsibilitiesforWorkplaceSafety

TheImportanceofSafetyandHealthTraining
(AudioTranscript)
Eachofus,asfederalmanagers,isresponsibleforprovidingthenecessaryresourcestoourstaffmembersso
thattheyareabletoprovideuswiththeworkoutputnecessarytosustainouroperations.
Thisseemssimplehowever,thismeansweeacharealsorequiredtoprovideourstaffwithasafe
environmentinwhichtoaccomplishtheirtasks.
Regardlessoflevelorposition,allFEMAemployeesinherentlyrelyonotherstoprovidethemwithasafeand
healthyworkingenvironmentandthetoolswithwhichtoperformtheirassignedtaskssafely,soattheend
oftheday,theycanreturnhometotheirlovedones.
OurFEMAworkenvironmentistheproductofothersefforts,aswellasourown,toensurethatwehave
doneeverythingwithinourauthorityandabilitytomakeitsafeforstaffmembers,contractors,citizens,and
visitors.
Asmanagers,wearethelocalizedrepresentativesauthorizedtogetthingsdonesafely.
TheSafety,HealthandMedicalReadinessDivision(SHMR)isthecentralizedorganizationwithinFEMAthat
providespolicy,oversightandguidancetomanagement.
SHMRmanagementrepresentativesassistagencymanagers,regardlessoflocation,inprovidingthebest
localizedsafetyprogrampossible.
ByworkingwithyourlocalSafetyOfficialsorSafetyProfessionals,youcanmakeamajordifferenceinthe
workingconditionswithinFEMA.
Itisyourresponsibilitytoprovide,train,equip,andrequirethosewithinyourchargetosafelyaccomplishthe
tasksthatyouassignthemtodo.
Astheprogramarearesponsibleforprovidingagencyoversightregardingallsafetyandhealthmatters,SHMR
willreviewanddocumentagencywideprogressandconcerns,andreportthemtoseniormanagement.
Itisessentialtoallthatyoufinishthistrainingwithnotjustknowledge,butcomprehensionofthesubject
matter,soyoucanapplytheinformationandpromoteacultureofhealthandsafetywithintheagency.

CourseOverview
Thiscoursefocusesonunderstandingthemanager,supervisor,ordesignatedmanagementrepresentatives
responsibilityforworkplacesafetyandprotectionofhumanhealthforidentifyingtheExecutiveOrders,
legislativestandardsandregulations,internaldirectives,andpoliciesthatgovernFEMAsworkplacesafetyand
healthprogramandforunderstandingthereportingprocessassociatedwithInjury,Illness,andAccidents
withinFEMA.
Uponcompletionofthiscourse,youshouldbeableto:
Identifymanagementsresponsibilityforworkplacesafetyandprotectionofhumanhealth

IdentifytheFederalCoordinatingOfficersroleinprovidingforworkplacesafetyandprotectionofhuman
health
IdentifytheExecutiveOrders,legislativestandardsandregulations,internaldirectives,andpoliciesthat
governFEMAsworkplacesafetyandhealthprogram
DescribethereportingprocessassociatedwithInjury,Illness,andAccidentswithinFEMA

LessonOverview
Thislessonfocusesonmanagementsresponsibilityforworkplacesafetyandprotectionofhumanhealth.You
willlearnaboutyouremployeesrightstoaworkplacefreefromrecognizedhazardsandyourroleinproviding
thatsafeworkplacewhilepromotingahealthandsafetyculturewithintheagency.
Uponcompletionofthislesson,youshouldbeableto:
IdentifythepurposeofthePOWERInitiativeandhowitaffectsyouragency
IdentifytheresponsibilitiesoftheSafety,HealthandMedicalReadiness(SHMR)Division

Introduction
(AudioTranscript)
ThislessonisdesignedtoprovideyoutheFEMAmanager,regardlessofposition,withinternalsafetyand
healthinformationthatisessentialtoensurethatFEMAprovidesasafeandhealthyworkenvironmentfor
thepublicaswellasallemployees,regardlessoftheiremployerortheirlocationwithinFEMAssphereof
influence.
PresidentialExecutiveOrder12196,OccupationalSafetyandHealthProgramsforFederalEmployees,
statesthatsafetyandhealthprogramsthroughouttheExecutiveBranchmustbedeveloped,universally
accepted,andadheredto.
EachFEMAAdministratorisrequiredtoprovideforandfundaprogramareatooverseeinternalsafetyand
healthprogressandreportoutregardingthestateofsafetyandhealthmatterswithinallareasinthe
agencysspanofcontrol.
Tooverseetheinternalsafetyandhealthprogress,eachFEMAAdministratordesignatesanExecutivelevel
seniorstaffmemberwithsufficientauthoritytoberesponsiblefortheinternalsafetyandhealth
administrativeprogramoversightandtoprovidedirectiontotheDirectoroftheSafety,HealthandMedical
ReadinessDivision(SHMR).
ThisseniorlevelmemberisassignedthetitleofDesignatedSafetyandHealthOfficer(DSHO).TheDirectorof
SHMRreportsdirectlytotheDSHO.

SeniorManagementSafetyandHealthTrainingRequirement
Sowhyshouldyoutakethistraining?Notonlywillithelpyouprovideasafeandhealthyworkplaceitisalso
requiredbylaw!
AccordingtothehealthandsafetystandardssetbytheOccupationalSafetyandHealthAdministration
(OSHA),underTitle29oftheCodeofFederalRegulations,Part1960BasicProgramElementsforFederal
EmployeesOSHA:
EachFederalagencyisrequiredtoprovidetopmanagementofficialswithorientationandotherlearning
experienceswhichtrainthemtomanagetheoccupationalsafetyandhealthprogramsoftheiragencies.
Suchorientationshouldincludetrainingon:
Section19oftheOccupationalSafetyandHealthAct
PresidentialExecutiveOrder12196
RequirementsofPart1960BasicProgramElementsforFederalEmployeesOSHA
AgencySafetyandHealthProgram
YouwilllearnmoreabouttheselawsandstandardsinLesson3SafetyandHealthOrders,Regulations,
PoliciesandDirectives.

ManagementSafetyandHealthResponsibilities,contd.
Specifically,managers,supervisors,ordesignatedmanagementrepresentativesarerequiredto:
Informemployeesabouthazardsthroughtraining,labels,alarms,colorcodedsystems,chemical
informationsheets,andothermethods.
Keepaccuraterecordsofworkrelatedinjuriesandillnesses.
PerformtestsintheworkplacerequiredbyOSHAstandards,suchasairsamplingornoisemonitoring,as
needed.
ProvidehearingexamsorothermedicaltestsrequiredbytheOSHA29CFRstandards.
PostOSHAcitations,injuryandillnessdata,andtheFederalAgencyOSHAposterintheworkplacewhere
workerswillseethem.Thisisinaccordancewith29CFR1903.2(a)(1).
Notifyyourlocalsafetyofficial,andprovidehim/herwiththenecessaryinformationtoreportafatalityor
catastropheinvolving3ormoreemployeesbeinghospitalizedovernight.Donotdiscriminateorretaliate
againstaworkerforexercisinghisorherrighttoreportanunsafeorunhealthyworkingconditionorfor
participatinginFEMAsafetyandhealthactivities(Section1201(f)PresidentialExecutiveOrder12196).

ImpactofWorkplaceAccidents
Workplaceaccidentshaveenormousemotionalandphysicalimpactonvictimsandcoworkers.Besidesthe
emotionalimpact,thecostsassociatedwithaccidentsareoftenthoughttobecoveredentirelybyinsurance.
Thegovernment,beingselfinsured,hastobearthecostsassociatedwithaccidents.This,inturncan
negativelyimpactthefundingforFEMAsoperatingbudget.
Youtendtoforgetaboutindirectcostsassociatedwithworkplaceaccidents.Clickoneachlinkbelowtolearn
moreabouttheseindirectcosts:
AgencyBurden
Decreasedproduction
Failuretomeettimelines
Damagedequipment
Increasedadministrativecost
Increasedpayroll
HumanToll
Distractedlaborforce
Diminishedmorale
Physicalinjury
Increasedstress
Financialburden

ManagementAccountabilitythroughPOWERInitiative
BuildingonthebasisofandexpandingtheSafety,HealthandReturntoEmployment(SHARE)Initiative
signedbyPresidentBushin2004,theProtectingOurWorkersandEnsuringReemployment(POWER)
InitiativewassignedbyPresidentObamain2010.Coveringfiscalyears20112014,itsaimistoimprove
workplacesafetyandhealth,reducethefinancialburdenofinjuryontaxpayers,andrelieveunnecessary
sufferingbyworkersandtheirfamilies.Itexpectsagenciestocollectandanalyzedataonthecausesand
consequencesoffrequentorsevereinjuryandillnessintheFederalworkplaceandprioritizesafetyandhealth
managementprogramsthathaveproveneffectiveinthepast.

POWERInitiativeGoals
EachDepartmentwithintheExecutiveBranch(e.g.DepartmentofHomelandSecurity)expectstheir
managersandsupervisorstoimprovetheirperformanceinthefollowingsevenareas:
Reducingtotalinjuryandillnesscaserates

Reducinglosttimeinjuryandillnesscaserates
Analyzinglosttimeinjuryandillnessdata
Increasingthetimelyfilingofworkerscompensationclaims
Increasingthetimelyfilingofwagelossclaims
Reducinglostproductiondayrates
Speedingemployeesreturntoworkincasesofseriousinjuryorillness

POWERInitiativeGoals
In1970,CongresspassedtheOccupationalSafetyandHealthAct(OSHAct)toassuresafeandhealthful
workingconditionsforallemployees.TheOSHActassignstwomainfunctionstotheOccupationalSafetyand
HealthAdministration(OSHA):settingstandardsforworkplacehealthandsafetyandconductingworkplace
inspectionstoensurethatemployersarecomplyingwiththestandards,providingasafeandhealthful
workplacetoemployees.
ThehealthandsafetystandardssetbyOSHAfallunderTitle29oftheCFR.FromthisTitle,thestandards
thatareapplicabletoyou,asaFederalmanager,supervisorordesignatedmanagementrepresentative,
include:

Safety,HealthandMedicalReadiness(SHMR)Division
SHMRservesasaninternalresourceforyoursafetyofficials,includingDisasterSafetyOfficer(DSO),
CollateralDutySafetyOfficer(CDSO),andsafetyprofessionals.SHMRprovidestechnicalexpertise,guidance
andoversighttoensureyouandyoursafetyofficialhavethetoolsneededtoimplementasuccessfullocal
safetyprogram.SHMRservesasFEMAssubjectmatterexpert(SME)inallaspectsofoccupationalsafetyand
health.
SHMRresponsibilitiesinclude:
Providingguidanceandoversightforallagencysafetyandhealthconcerns
ProvidingtechnicaltrainingtoalldesignatedAgencySafetyOfficials
Servingastheagencysprincipaloccupationalsafetyandhealthadvisor
Interpretingandrelayingtechnicalinformationregardingregulations,standardsandcodes,and
subsequentlydisseminatingthestatutoryrequirementsappropriately
Overseeinganeffectiveandcomprehensiveagencywideoccupationalsafetyandhealthprogram
Developingandpublishingsafetyandhealthprogramsandpolicies
Conductinginternalevaluationstodetermineeffectivenessand,ifnecessary,correctiveactions
Coordinatinginteragencyoccupationalsafetyandhealthcommunicationsandrecommendations
Ensuringthatallreportsofunsafeandunhealthfulconditionsand/orworkplaceaccidentsareinvestigated
and,whenappropriate,thatcorrectiveactionsaretaken
Evaluatingemployees'medicalreadiness
ProvidingresponsestotheDepartmentalSafetyandHealthOfficeregardingFEMAsSafetyandHealth
Programstatus.

SHMRDivisionSafetyTraining
SHMRDivisionisresponsibleforprovidingthetoolsandtrainingnecessaryforFEMAtomaintainsafeand
healthyworkplaces,includingdisasteroperationsites.Thesetoolsandtraininginclude:
CompliancewithworkplacesafetyandhealthregulationsandpoliciesforSeniorFEMAmanagement
officials
Trainingforsafetyofficials
Occupationalsafetyandhealthtrainingforeveryemployee
Specifictrainingontopicssuchasrespiratoryprotection,bloodbornepathogens,andmedicalresponsefor
employeesasneeded

SHMRDivisionComposition
TheSHMRDivisioniscomprisedofthreebranches.Clickoneachlinkbelowtolearnmoreabouttherelevant
branch:
EnvironmentalHealthandSafetyBranch
HealthandMedicalReadinessBranch
DisasterSafetyOperationsBranch
EnvironmentalHealthandSafety(EHS)Branch
ThisBranchprovidessubjectmatterexpertisetosupporttheanticipation,recognitionandcontrolof
environmentalhealthandsafetyhazardsatallFEMAoperationsandaffectedcommunities.TheFEMA
EnvironmentalHealthandSafety(EHS)Branchdevelopssustainableandintegrated,Agencywide
EnvironmentalHealthandSafetyprogramsandinitiatives.Additionally,EHSservesastheAgencys
environmentalhealthandsafetyoversightrepresentativeandtechnicaladvisorforissuesincluding
industrialhygiene,lifesafety,occupationalsafety,wholecommunity,responderguidancecoordination,
andAgencyplanning.
HealthandMedicalReadinessBranch
ThisbranchprovidesmedicalexpertiseandoversightregardingthehealthandwelfareofallFEMA
employees.TheHealthandMedicalReadinessBranchinterfaceswithotherinternaldepartmentsto
facilitateMedicalReadinessfortheagencyThisbranchsupportstheresolutionofmedicalconcernswithin
theOfficeofEqualRights,andReasonable
DisasterSafetyOperationsBranch
ThisbranchisresponsibleforprovidingEnvironmentalHealthandSafety(EHS)andHealthandMedical
Readinessprogramsandpolicies.Additionally,thebranchisresponsibleforhiring,deploying,training,and
providingadministrativeinstructiontoDisasterSafetyOfficerswhoserveassafetyandhealthsubject
matterexpertsontheFederalCoordinatingOfficerscommandstaff.

AgencywideSafetyandHealthProgramImplementation
Withthemyriadofinternalresourcesavailabletoassistinoccupationalsafetyandhealth,thefollowing
methodscanprovetobeusefultodevelopaneffectiveoccupationalsafetyandhealthprogramatyour
location/operation:
Showdirectopeninterestanddirectionwiththesafetyandhealthprogram
Setandcommunicateclearsafetyandhealthvaluesandexpectationsforthoseunderyourspanof
control
Holdmanagersaccountableforthesafetyandhealthresponsibilitiesassociatedwiththeirassignment
Fosteratalllevelsacultureofintegrityandresponsibilityforallemployeessafetyandhealth
Ensureknowledge,training,andsafeworkingmethods/conditions
Involveallemployeesintheagency/localizedsafetyandhealthprogram.Thiswillensurethattheissueof
safetyandhealthbecomeseveryonesbusiness
Involveyourlocalsafetyofficial

VoiceofExperience
(AudioTranscript)
John,oneofourenthusiasticreservists,decidedhecouldclimbupthefrontofatraveltrailertogetan
identificationnumberofftheroof.Inhishaste,hechosetostandonthehitchandpullhimselfupontothe
roofinsteadofgettingaladder.Unfortunately,heslippedandfell.Johnseffortsresultedintwobrokenribs,
anambulanceride,medicalcosts,andhisbeingsenthome.TheagencyincurredaWorkersCompensation
claim,thelossofproductivityfromtwocoworkerswhohelpedhimgettothehospital(andlatertohis
vehicle),andthelossofatrainedreservistwhohadtobereplacedonshortnotice,plustheresultingpileof
paperwork.

LessonSummary
Youreviewedmanagementsresponsibilityforworkplacesafetyandprotectionofhumanhealthinthis
lesson.Youlearnedaboutyouremployeesrighttoaworkplacefreefromrecognizedhazardsandyourrolein
providingthatsafeworkplacewhilepromotingahealthandsafetyculturewithintheagency.
Youshouldnowbeableto:
IdentifythepurposeofthePOWERInitiativeandhowitaffectsyouragency
IdentifytheresponsibilitiesofSafety,HealthandMedicalReadiness(SHMR)Division
Thenextlesson,whichisintendedforFederalCoordinatingOfficers,focusesontheuniquechallenges
associatedwithprovidingforworkplacesafetyandtheprotectionofhumanhealthinaneverchanging
environment.

Lesson2:FederalCoordinatingOfficerResponsibilities

LessonOverview
ThislessonfocusesontheresponsibilitiesoftheFederalCoordinatingOfficer(FCO)forensuringsafeand
healthyworkenvironmentsforFEMAresourcesdeployedatadisastersite.
Uponcompletionofthislesson,youshouldbeableto:
IdentifytheFCO'sresponsibilitiesforensuringsafeandhealthyworkenvironmentsandpromotinga
safetybasedcultureforFEMAresourcesdeployedatadisastersite.
Listtheresourcesavailabletoyoutoensurethatyourorganizationhasaneffectivesafetyandhealth
program.
IdentifytheassignedDisasterSafetyOfficer'sduties.

Introduction
ThislessonisdirectedtowardaFederalCoordinatingOfficer(FCO)whoisappointedbythePresidentand
operatesundertheauthorityoftheAdministratorofFEMA.AstheseniorFEMAmanagerwithassigned
responsibilitiestomanageFederalresourceswithinaspecificdeclareddisaster,theFCOmustsupport,
promote,andprovideforworkingenvironmentsthatareassafeandhealthyascircumstancespermit.
ProvisionsareincludedwithintheFEMAIncidentCommandSystem(ICS)toprovideforaCommandStaff
Officer,theSafetyOfficer,whohastheassignedresponsibilitytoactasthelocalizedexpertregardingsafety
andhealthprogrammanagement.
TheFEMADisasterSafetyOfficer(DSO)isassignedtospecificdisastersandsubsequentlyprovidedwith
technicalguidanceandsupportbytheFEMASafety,HealthandMedicalReadiness(SHMR)Division.Inthe
absenceofanassignedDSO,theappointedFCOispersonallyresponsibletoensurecompliancewithall
mandatoryregulationsregardingworkplacesafetyandhealthprogrammanagement.

FederalCoordinatingOfficer(FCO)SafetyandHealthResponsibilities
IfyouareanFCO,YOUareresponsibleforthesafetyandhealthofallFEMAemployees,fulltime,parttime
andCORE,aswellasFEMAReservistsworkingatyoursite.
FCOsmust:
EnsurethatmembersoftheFEMA/SHMR/FQSCertifiedDisasterSafetyOfficer(DSO)Cadrearepromptly
requested,toensurecontinuityofoperationandthethoroughnessofthesafetyandhealthprogram.
EnsurethatthedelegationofresponsibilityfortheDSOmustnotbetransferredorrelocatedto
subordinates.AdministrativedaytodayoperationsarewithinthepurviewoftheFCOhowever,theDSO
willreceivetechnicalbaseddirectionsfromSHMRheadquartersmanagementofficials.
Reviewandsignhazardassessments.
Ensuretheimplementationandmanagementofthedisastersafetyandhealthprogramswithintheir
assigneddisaster.
Ensureorganizationwidecompliancewithallapplicablefederal,state,andlocalregulationsregarding

publicandoccupationalsafetyandhealth.
EnsurethattheDSOisplacedappropriatelywithinthecommandstaffstructureandprovidedwith
sufficientauthority.
EnsurethatdisasterworkplacesareinspectedandacceptedbyaqualifiedandauthorizedDSOpriorto
occupancy.
EnsurethattheDSOreceivesallinformationsotheDSOmaymakeaninformedoccupancydecision.
ReferenceforRequestingtheDSO
FEMAOccupationalSafetyandHealthProgramManual6900.3Chapter9FEMAOccupationalSafetyand
HealthDisasterCadreSection3FederalCoordinatingOfficerParta:
InaccordancewithFEMAInstruction6900.5,theFederalCoordinatingOfficer(FCO)shallensurethat:
a. MembersoftheFEMAOSHDisasterCadrearepromptlyandproperlyrequested,deployed,andplaced
ontheCommandStaffatthesceneofaPresidentiallydeclareddisaster
ReferenceforDelegationofResponsibilityfortheDSO
Reference#1
FEMAOccupationalSafetyandHealthProgramManual6900.3Chapter9FEMAOccupationalSafetyand
HealthDisasterCadreSection3FederalCoordinatingOfficerParta:
NOTE:AFEMAemployeeataPresidentiallydeclareddisaster,whoconductsOSHdutiesand
responsibilitiesoutlinedinthischapter,mustbeanactivememberingoodstandingoftheFEMAOSH
DisasterCadreand/orhasreceivedapprovaltoconducttheseOSHactivitiesfromtheFEMADASHO
and/ortheFEMASafetyDirectororFEMADeputySafetyDirector.
Reference#2
FEMAOccupationalSafetyandHealthProgramManual6900.3Chapter9FEMAOccupationalSafetyand
HealthDisasterCadreSection4FEMAOccupationalSafetyandHealthOfficialsPartb:
FEMAOSHOfficialswhoaredeployedtoaPresidentiallydeclareddisastershallbeadministrativelyunder
thedirectcommandoftheFederalCoordinatingOfficer(FCO).AlldirectionsconcerningspecificOSH
dutiesandresponsibilitiesataPresidentiallydeclareddisastershallcomedirectlyfromtheFEMADASHO
and/ortheFEMAOSHDisasterCadreManagers.
ReferenceforDSOplacement
FEMAOccupationalSafetyandHealthProgramManual6900.3Chapter9FEMAOccupationalSafetyand
HealthDisasterCadreSection4FEMAOccupationalSafetyandHealthOfficials.Parta(3)c:
WhenFEMAOSHofficialsaredeployedtoaPresidentiallydeclareddisastertheyshallbeassignedtothe
CommandStaff
Referenceforworkplaceinspections
FEMAOccupationalSafetyandHealthProgramManual6900.3Chapter9FEMAOccupationalSafetyand
HealthDisasterCadreSection4Partf:
FEMAOSHofficialsdeployedtoaPresidentiallydeclareddisastershallberequiredtoperformthe
followingOSHdutiesandresponsibilities:
1. OccupationalSafetyandHealthInspections.Allbuildingsand/orstructuresthataretobeused
byFEMAemployeesshallreceiveanOSHinspection(preferablypriortouse).OSHinspectionsshallbe
thoroughlydocumentedandmadepartofthedisasterOSHrecords.

SafetyandHealthActivityDelegation
TheFCOshouldstayawareofsafetyandhealthactivitieshowever,undertheICS,theSafetyOfficerisa
requiredtechnicaladvisorandisplacedundertheauthorityoftheFCOascommandstaff.TheFCOshould
nevertransferordelegatetheresponsibilityoftheDSOtoasubordinate.Someotheractionsare:
EnsurethataDSOhasbeenrequestedforyourdisaster.

EnsurethattheDSOisprovidedwithauthoritytobesuccessful.
EnsurethataDSOhasbeenrequestedforyourdisaster
Tryingtodoeverythingandkeepingawareofyoursurroundingsisadauntingtask.TheSafety,Health,
andMedicalReadinessDivisions(SHMRs)DisasterSafetyOperationsBranch(DSOB)providesqualified
DSOstoensurecompliancewithregulationsaswellasrecordkeepingrequirements,accident
investigation,andhazardreduction.AssigningaDSOensuresthatyoucanexecuteyourresponsibilities
andreceiveadviceandactionstotakeforregulatorycompliance.
EnsurethattheDSOisprovidedwithauthoritytobesuccessful
IfyouaretheFCO,thesafetyandhealthofFEMAresourcesisultimatelyyourresponsibility.TheDSOis
chargedwithprovidingtechnicalguidancetoensurethatregulatoryconcernsareaddressedandthatthe
healthandsafetyofyourstaffaremonitoredandprovidedfor.TheDSOhasaccesstoFEMAsafetyand
healthsubjectmatterexperts(SMEs)withinSHMR.
LapsesintheDSO'sauthoritycanaffectthesafetyandhealthperformanceoftheFEMAdisasterteam.
Therefore,itisimportanttounderstandthatoncetheDSOorsafetyrepresentativeisreleasedfromthe
site,soleresponsibilityforallsafetyandhealthmattersonyoursiteresideswithyou.

DSOResponsibilities
TheassignedDSOmust:
ActivelyparticipateinthedevelopmentofthedisastersIncidentActionPlan(IAP),evaluatingthe
proposedtaskstodeterminesafetyrisks,recommendingriskabatementormitigationasappropriate.
Performhazardassessmentstoidentifyandaddresspotentialhazardsemployeesmayencounter.
Identifyandcoordinateabatementofhazardsthatmaybeencounteredatadisasterorexercisesite.
Provideforbasicsafetyandhealthtrainingandinformationforalldeployedpersonnel.
Implementasystemtoreport,investigate,archive,andrecommendremediationforaccidents,injuries,
andillnessesrelatedtothedisasterortheexercise.
Providewrittenevaluations,hazardassessments,afteractionreports,andexitreportsonthedisaster
safetyandhealthactivities.
Exerciseemergencyauthoritytoeliminateimminentdangers.
Whendirected,collaborateintheformationofanInteragencyHealthandSafetyCoordinatingCommittee
consistingofparticipatingagencysafetyofficers,tomeetasrequiredtoenhancetheoverallsafetyand
healthofalldeployedpersonnel.
EvaluatecompliancewithallapplicableOccupationalSafetyandHealthstandards/regulationsandpolicies.
Assistinthedevelopmentofrequiredsafetyplansandprograms.
Serveasthelocaltechnicaladvisor/SMEonsafetyandhealthmatters.
ReportadministrativelytothelocalizedFCOandreporttechnicallytoSHMRsDSOSafetyCadreManager.
ReferenceforrequestingtheDSO
FEMAOccupationalSafetyandHealthProgramManual6900.3Chapter9FEMAOccupationalSafetyand
HealthDisasterCadreSection4FEMAOccupationalSafetyandHealthOfficialsPartb:
FEMAOSHOfficialswhoaredeployedtoaPresidentiallydeclareddisastershallbeadministrativelyunder
thedirectcommandoftheFederalCoordinatingOfficer(FCO).AlldirectionsconcerningspecificOSH
dutiesandresponsibilitiesataPresidentiallydeclareddisastershallcomedirectlyfromtheFEMADASHO
and/ortheFEMAOSHDisasterCadreManagers.

FCOSafetyandHealthResponsibilitiesChecklist
ThislistisdesignedtocheckyourunderstandingoftheFCOsresponsibilitiesassociatedwiththeassignment
andempowermentofaDSO.ContacttheSMEsatSHMRsDisasterSafetyOperationsBranchforadditional
informationortoolsthatmayhelpyoufullyunderstandtheimportanceofthesequestions.
Remember,theDSOandotherSMEswithinFEMASHMRareresourcesavailabletotheFCOtohelpensure
thatyourorganizationhasaneffectivesafetyandhealthprogram.

HowdoyoudeterminewhetheryouwillrequestaDSOatyourassigneddisaster?
WhatdoyoudotoensurethattheDSOassignedtothedisasterisprovidedwiththeauthoritytofulfill
his/hersafetyandhealthobligations?
DoyougiveyourDSOanopportunitytotalk/reportduringaCommandStaffbriefing?
DoyouempoweryourDSOtoensurethatallstaffemployeesaresufficientlytrainedandcompetentto
engageintheirhealthandsafetyteamrelatedresponsibilities?
HowconfidentareyouthatyourassignedDSOisproperlytrainedonhealthandsafetymatters?
DoesyourassignedDSOhavetheauthoritytoeffectchangewhenanoperationisdeterminedtobean
imminentdanger?

FCOSafetyandHealthResponsibilitiesChecklist,contd.
Areyouawareofwhatishappeningontheground,andwhethersafetyandhealthauditsorassessments
areundertakentoinformyouabouthowyouremployeesandcontractorsactuallywork?Ifnottoyou,to
whomisitreported?
Whatinformationdoyoureceiveregularlyabouthealthandsafety(e.g.,injuriessustained,broken
equipment)anddangerrelatedconcernsthatareknown?Ifnottoyou,towhomisitreported?
Whattargetshaveyousettoimprovehealthandsafetyanddoyoubenchmarkyourperformanceagainst
othersdisasteroperations?
Wherechangesinworkingconditionshavesignificantnegativeimplicationsforhealthandsafety,howare
thesebroughttotheattentionofmanagersandappropriateCommandStaffmembers?
TowhomdoyouassignthesafetyresponsibilitieswhenyoureleasethelastDSOfromyourassigned
disaster?Isthepersonyouassignedprofessionallycompetenttoperformthedutiesandtoreport,as
required,toSHMR?

PersonalProtectiveEquipmentUsage
Atadisaster,theDSOorHQSHMRSafetyOfficialmaydeterminethatemployeesmustwearpersonal
protectiveequipment(PPE)whenperformingcertainjobsortasks.Itisimportanttounderstandthatthe
wrongPPE,orPPEusedincorrectly,cancausemoreharmthangood.Clickoneachlinkbelowtolearnabout
someprecautionstotakebeforeandduringPPEuse:
BeforeusingPPE
WhileusingPPE
Rememberthisdifference
BeforeusingPPE
BeforeusingthePPE:
DisasterrespondersmustbeproperlytrainedandmedicallyclearedtowearsomeformsofPPE.
FieldsupervisorsmustcontacttheDSOtodeterminewhetherPPEisindicatedandwhetheradequate
precautionshavebeentakentoensurethesafeuseofPPE.
WhileusingPPE
WhenusingthePPE,employeesmust:
Usetherightequipmentforthejob,asadvisedbytheDSO.
InspectPPEbeforeeveryuseandmakesureitfits.
Followthemanufacturersinstructionsprovidedintraining.
Cleanandstoreequipmentproperly.
AlwayswearPPEinrequiredareas,evenifonlypassingthrough.
Rememberthisdifference
NotethatPPE(e.g.,earprotectiondevices,respirators,safetyglasses,etc.)mustnotbeconfusedwith
PersonalProtectiveClothing(e.g.,aprons,clothing,andhats).

VoiceofExperience
[Laura]IamareservistworkingforFEMA.Whenahurricanedevastatedatowninourstate,wegot
deployedtothedisastersite.Weworked12hourdaysandrotatedshifts,sevendaysaweek.Whilethe
workingconditionswereterrible,oursafetyofficerworkedwithoursupervisortoensurethatwewere
providedandtrainedintheuseoftherequiredPersonalProtectiveEquipment.Eventhoughweworkedlong
hoursindifficultconditions,thedisastersafetyofficerensuredthatweworkedsafely.Ultimately,wefelt
satisfiedthatwebroughtaid,relief,andcomforttothoseaffectedbythehurricane.

LessonSummary
ThislessoncoveredtheFCO'sresponsibilitiesforensuringsafeandhealthyworkenvironmentsforFEMA
resourcesdeployedatadisastersite.
Youshouldnowbeableto:
IdentifytheFCO'sresponsibilitiesforensuringsafeandhealthyworkenvironmentsandpromotinga
safetybasedcultureforFEMAresourcesdeployedatadisastersite
Listtheresourcesavailabletoyoutoensurethatyourorganizationhasaneffectivesafetyandhealth
program.
IdentifytheassignedDisasterSafetyOfficersduties
ThenextlessonwillfocusontheunderstandingofExecutiveOrders,legislativestandardsandregulations,
internaldirectives,andpoliciesthatgovernFEMAsworkplacesafetyandhealthprogram.

Lesson3:SafetyandHealthOrders,Regulations,PoliciesandDirectives

LessonOverview
ThislessonfocusesontheunderstandingofExecutiveOrders,legislativestandardsandregulations,internal
directivesandpoliciesthatgovernFEMAsworkplacesafetyandhealthprogram.Youwillalsolearnaboutthe
roleoftheDepartmentofLaborsOccupationalSafetyandHealthAdministration(OSHA)inworkplacehealth
andsafetyonFEMAworksites.
Uponcompletionofthislesson,youshouldbeableto:
Identifytheapplicablelaws,regulations,andpoliciesgoverningFEMAsworkplacesafetyandhealth
Describetheproceduresthatamanager,supervisorordesignatedmanagementrepresentativemust
followintheeventofanOSHAcomplianceinspection

Introduction
ThislessonprovidesaccesstoandpromotestheunderstandingofExecutiveOrders,legislativestandardsand
regulations,internaldirectivesandpoliciesthatgovernthemanagementofFEMAssafetyandhealth
program.
Toachieveasuccessfulprogramitisnecessaryformanagers,supervisorsordesignatedmanagement
representativestoensurecompliancewiththeserequirementsandunderstandthereasonsforthem.
TheOccupationalSafetyandHealthActof1970,alsocalledtheOSHAct,providesthebasisforworkplace
healthandsafety.ThisActiscodifiedintheDepartmentofLaborrulesunderTitle29oftheCodeofFederal
Regulations(CFR).
TheOSHActassignstwomainfunctionstotheOccupationalSafetyandHealthAdministration(OSHA):
settingstandardsforworkplacehealthandsafetyandconductingworkplaceinspectionstoensurethat
employersarecomplyingwiththestandards,providingasafeandhealthfulworkplacetoemployees.
29CFRSection1960containsprovisionsensuringsafeandhealthyworkingconditionsforFederalsector
employees.ItisthissectionofthecodethatholdseachFederalAgencyresponsibleforestablishingand
maintaininganeffectiveandcomprehensiveOccupationalSafetyandHealthProgramforFederalemployees.
In1980,PresidentialExecutiveOrder12196wasissuedandprescribedresponsibilitiesfortheheadsof
Federalagencies.AlthoughAgenciesmustoperatetheirownsafetyandhealthprogramsinaccordancewith

certainbasicprogramelementsspecifiedbytheSecretaryofLabor,Agencyheadshavetheflexibilityto
implementtheirprogramsinamannerconsistentwiththeirmission,size,andorganization.
FEMAhasestablishedanAgencyhealthandsafetyprogramthatmeetstherequirementsofExecutiveOrder
12196,thebasicprogramelementssetforthin29CFRPart1960,andOSHAstandardsforworkplacesafety
andhealth.
FEMAssafetyandhealthprogramisgovernedbythefollowingdirectivesinatopdownstructure:
ExecutiveOrderorMemorandum
Legislation
DepartmentofHomelandSecurityManual/Directive/Policy
FEMAManual/Directive/Policy

SafetyandHealthRequirementsforManagers,SupervisorsandDesignated
ManagementRepresentatives
AsarepresentativeofFEMAmanagement,theExecutiveOrder,OSHAstandardsandFEMAspoliciesrequire
thatyou:
Provideemployeeswithaworkplacefreefromrecognizedhazards
ComplywiththeoccupationalsafetyandhealthstandardsapplicabletoFEMAoperations
Complywithallrules,policiesandproceduresdevelopedbyFEMAtoprotectemployeesfromrecognized
hazards
CFR
TheCodeofFederalRegulations(CFR)isthecodificationofthegeneralandpermanentrulespublishedby
theExecutivedepartmentsandagenciesoftheFederalGovernment.Itisdividedinto50titlesthat
representbroadareassubjecttoFederalregulation.

SafetyandHealthInitiativesandExecutiveOrders
InadditiontoregulationsrelatedtothehealthandsafetyofFederalemployees,thePresidentoftheUnited
StatesalsoissuesdirectivesoutliningthesafetyandhealthresponsibilitiesforManagers,Supervisorsand
DesignatedManagementRepresentativesthroughInitiativesandExecutiveOrders.
ExecutiveOrder12196:OccupationalSafetyandHealthProgramsforFederalEmployees
ThisExecutiveOrder,OccupationalSafetyandHealthProgramsforFederalEmployees,specifies
responsibilitiesfortheheadsofFederalagenciesandarequirementfortheSecretaryofLabortoissue
basicprogramelementsforFederalagencysafetyandhealthprogramsinconformancewiththe
OccupationalSafetyandHealthAct.
POWERInitiative
BuildingonthebasisandexpandingtheSafety,andReturntoEmployment(SHARE)initiativesignedby
PresidentBushin2004,theProtectingOurWorkersandEnsuringReemployment(POWER)initiativewas
signedbyPresidentObamain2010.Itsaimistoimproveworkplacesafetyandhealth,reducethe
financialburdenofinjuryontaxpayers,andrelieveunnecessarysufferingbyworkersandtheirfamilies.
Itexpectsagenciestocollectandanalyzedataonthecausesandconsequencesoffrequentorsevere
injuryandillnessintheFederalworkplaceandprioritizesafetyandhealthmanagementprogramsthat
haveproveneffectiveinthepast.
ExecutiveOrder13058:ProtectingFederalEmployeesandthePublicfromExposureto
TobaccoSmokeintheFederalWorkplace
ThisExecutiveOrder,ProtectingFederalEmployeesandthePublicfromExposuretoTobaccoSmokein
theFederalWorkplace,doesexactlywhatitsnamestates:itprotectsFederalGovernmentemployees
andmembersofthepublicfromexposuretotobaccosmokeintheFederalworkplace.Itbansthe
smokingoftobaccoproductsinallinteriorspacesowned,rented,orleasedbytheExecutivebranchofthe
FederalGovernment,andinfrontofairintakeductsinanyoutdoorareasunderExecutivebranch
control.

ExecutiveOrder13043:IncreasingSeatBeltUseintheUnitedStates
ThisExecutiveOrder,IncreasingSeatBeltUseintheUnitedStates,requiresthatFederalemployeesuse
seatbeltswhileonofficialbusiness.ItalsoencouragesFederalcontractors,subcontractors,andgrantees
toadoptandenforceonthejobseatbeltusepoliciesandprograms.
ExecutiveOrder13513:FederalLeadershiponReducingTextMessagingWhileDriving
ThisExecutiveOrder,FederalLeadershiponReducingTextMessagingWhileDriving,prohibitsFederal
employeesfromtextmessagingwhendrivingaGovernmentOwnedVehicle(GOV),whendrivinga
PersonallyOwnedVehicle(POV)whileonofficialGovernmentbusiness,orwhenusingelectronic
equipmentsuppliedbytheGovernmentwhiledriving.ItalsoencouragesFederalcontractors,
subcontractors,andrecipientsandsubrecipientstoadoptandenforcepoliciesthatbantextmessaging
whiledrivingcompanyownedorrentedvehiclesorGOV,orwhiledrivingaPOVonofficialGovernment
businessorwhenperforminganyworkfororonbehalfoftheGovernment.

LegislationandStandards
In1970,CongresspassedtheOccupationalSafetyandHealthAct(OSHAct)toassuresafeandhealthful
workingconditionsforallemployees.TheOSHActassignstwomainfunctionstotheOccupationalSafetyand
HealthAdministration(OSHA):settingstandardsforworkplacehealthandsafetyandconductingworkplace
inspectionstoensurethatemployersarecomplyingwiththestandards,providingasafeandhealthful
workplacetoemployees.
ThehealthandsafetystandardssetbyOSHAfallunderTitle29oftheCFR.FromthisTitle,thestandards
thatareapplicabletoyou,asaFederalmanager,supervisorordesignatedmanagementrepresentative,
include:
Part1910GeneralIndustryStandards
Thesehealthandsafetystandardsapplyacrossgeneralindustry.OSHAusestheterm"generalindustry"
torefertoallindustriesnotincludedinconstruction,agricultureormaritimeindustries.OSHAregulations
forgeneralindustryactivitiesincludestandards,directives(instructionsforcomplianceofficers),and
standardinterpretations(officiallettersofinterpretationofthestandards).
Part1926ConstructionIndustryStandards
Theconstructionindustrystandardsdesignatethespecifichealthandsafetyconditionsrequiredbyany
employerwhobuilds,altersorrepairs,includingresidentialconstruction,bridgeerection,roadwaypaving,
excavations,anddemolitions.TheseactivitiesmayexposeFEMAemployeestoserioushazards,suchas
fallingfromrooftopsorelevatedworksurfaces,unguardedmachinery,entrapmentinexcavatedareas,
beingstruckbyheavyconstructionequipment,shocksandelectrocutions,silicadustfromconcreteand
otherbuildingmaterials,asbestosfromdamagedinsulation,plasterandotherbuildingmaterials.
Part1960BasicProgramElementsforFederalEmployeesOSHA
ThisstandardcontainsadditionalresponsibilitiesfortheheadsofFederalagenciesandarequirementfor
theSecretaryofLabortoissuebasicprogramelementsforFederalagencysafetyandhealthprogramsin
conformancewiththeOccupationalSafetyandHealthAct.
Part1904RecordkeepingRequirements
Thisrulerequiresemployerstorecordandreportworkrelatedfatalities,injuriesandillnesses.Thisrule
willbeaddressedindetailinLesson4ofthistraining.

DHSHealthandSafetyDirectivesandForms
Asamanager,supervisorordesignatedmanagementrepresentative,youalsoneedtobeawareofthehealth
andsafetyDirectivesissuedbyDHS.
TheDHSDirective#06601SafetyandHealthPrograms(Revision#00)establishesDHSpolicy,
responsibilities,andrequirementsregardingsafetyandhealthprograms,includingmanager,supervisoror
designatedmanagementrepresentativeresponsibilities.

FEMAHealthandSafetyDirectives

FEMAalsoissuesHealthandSafetyDirectivesandStandardOperatingProcedures(SOPs)ofwhichyoushould
beaware.
Directive6900.3FEMAFacilitiesManagementSafety&HealthOccupationalSafetyandHealthProgramis
availableontheFEMAintranet.
ContactyourlocalsafetyofficialforcopiesofSOPs.

HandlingOSHAComplianceInspections
FederalOSHAconductsperiodiccomplianceinspections,whicharesometimesunannounced.These
inspectionsmaybeinitiatedbyanemployeecomplaint,anaccidentthathasoccurred,externalagency
referral,orbecausethefacilityorsitewaspartofaprogrammedinspectionschedule.
Asamanager,supervisorordesignatedmanagementrepresentative,youshouldbeawareoftheexact
proceduretofollowwhenanOSHAinspector(ComplianceSafetyandHealthOfficer[CSHO])arrivesatany
FEMAfacilityorsite.
WhenanOSHAinspectororrepresentativearrivesatanyFEMAfacilityorsite,immediatelynotifythe
jobsite/facilitiesseniormanagerandCollateralDutySafetyOfficer(CDSO),SiteSafetyManager(SM),or
DisasterSafetyOfficer(DSO).
Ifthelocationsseniormanagerand/orCDSO/SM/DSOisorarenotavailable,thehighestrankingmanager,
supervisorordesignatedmanagementrepresentativewhoisavailableshallmeetwiththeinspectorandask
him/hertorefrainfrombeginningtheinspectionforatleast30minutesuntilthelocationsseniormanager
andCDSO/SM/DSOarrive.CSHOsmaybeauthorizedbytheirsupervisortograntupto1houruntilthe
locationsseniormanagerandCDSO/SM/DSOarrive.
Inaddition,thesitelocationsseniormanager,CDSO/SM/DSO,orhighestrankingmanager,supervisoror
designatedmanagementrepresentativemustimmediatelynotifytheSafety,HealthandMedicalReadiness
Divisionmanagementat(202)6464213thataFederalOSHArepresentative/inspectorisonsiteconducting
aninspection.
RememberthattheSafety,HealthandMedicalReadinessDivisionprovidesinternaloversightofthesafety
andhealthprogramsforensuringthatFEMAcomplieswithallFederalandlocalsafetyandhealthlaws,
regulations,andpolicieswithintheUnitedStatesanditsterritories,andhenceneedstobenotifiedregarding
OSHAinspections.FordetailedinformationcontactyourlocalsafetyofficialforacopyoftheStandard
OperatingProcedure(SOP).

LessonSummary
Inthislesson,youlearnedabouttheExecutiveOrders,legislativestandardsandregulations,andinternal
directivesandpoliciesthatgovernFEMAsworkplacesafetyandhealthprogram.Youalsolearnedaboutthe
roleoftheDepartmentofLaborsOccupationalSafetyandHealthAdministration(OSHA)inworkplacehealth
andsafetyonFEMAworksites.
Youshouldnowbeableto:
Identifytheapplicablelaws,regulations,andpoliciesgoverningFEMAsworkplacesafetyandhealth
Describetheproceduresthatamanager,supervisorordesignatedmanagementrepresentativemust
followintheeventofanOSHAcomplianceinspection
Inthenextlesson,youwilllearnhowtoreportandprocessproperlythepaperworkassociatedwithmotor
vehicleaccidentsandinjuries/illnessesthatwerereportedbyemployeesoccupationallyexposedtohazards.

Lesson4:Accident,InjuryorIllnessReporting

LessonOverview
Thislessonprovidesaccessto,aswellaspromotes,theinformationnecessarytounderstandthereporting
processassociatedwithInjury,IllnessandAccidentswithinFEMA.Youwilllearnaboutmanager,supervisor,
ordesignatedmanagementrepresentativeresponsibilitiesforOSHA'srequirementsforrecordkeepingof
occupationalinjuriesandillnesses.

ToachieveatimelyresponsetocriticalsafetyandhealthreportingissuesitisnecessaryforFEMA
managementrepresentativestobeintroducedto,understandandcomplywiththemandatedreporting
requirements.
Withinthislesson,wewillintroduceanddiscussthevariousorganizationalrequirements.Uponcompletionof
thislesson,youshouldbeableto:
Identifyemployeeandmanager,supervisor,ordesignatedmanagementrepresentativeresponsibilitiesin
reportingmotorvehicleaccidents
Identifymanager,supervisor,ordesignatedmanagementrepresentativeresponsibilitiesinreporting
occupationalinjuriesandillnesses

Introduction
AsaFEMAmanager,supervisor,ordesignatedmanagementrepresentative,YOUareresponsibleforensuring
thatallaccidents,injuriesandillnessesthatoccuratyourfacilityorsitearereportedproperlyandtimelyso
thattheappropriateresponse,investigations,followupandcorrectiveorpreventativeactionscanbeinitiated
effectively.
Thislessonprovidesyoutheinformationnecessarytounderstandthereportingprocessassociatedwith
accidents,injury,andillnessthatmayoccurinFEMAworkplacesanddisastersites.
ThebasisforthecurrentsafetyandhealthreportingrequirementsareOccupationalSafetyandHealth
Administration,theOfficeofWorkersCompensationPrograms,andtheGeneralServicesAdministration
regulationsandpolicies.
Toachieveatimelyresponsetocriticalsafetyandhealthreportingissues,itisnecessaryforFEMAmanagers,
supervisorsordesignatedmanagementrepresentativestobeintroducedto,understand,andcomplywiththe
mandatedreportingrequirements.

MotorVehicleAccidentsAwarenessandResponsibilities
IfyouremployeesareeverinvolvedinamotorvehicleaccidentinvolvingaGovernmentowned,rentedor
privatelyownedvehiclewhileonthejob,providethemwiththefollowingguidelines:
Stopimmediately,outoftheflowoftraffic.
Notifythepoliceandemergencyservices,ifnecessary.
Assistanyinjuredpersons.
Getnecessaryinformation,includingregistrationnumbersofallvehicles.
Wheneverthereisdamagetoothervehicles/property,thepolicemustbemadeawarethatthe
Governmentisselfinsureddonotgiveoutpersonalinsuranceinformation
Recordthedate,time,andlocationoftheaccident.
Ifpossible,photographanydamagetothevehicles.
Notifyyoursupervisorassoonasyoucan.

ReportingMotorVehicleAccidentstoFEMA
Employees,managers,supervisorsanddesignatedmanagementrepresentativeshavecertainresponsibilities
whenreportingmotorvehicleaccidentstoFEMA.Clickoneachlinkbelowtolearnmoreabout:
EmployeeResponsibilities
Manager,SupervisorsorDesignatedManagementRepresentativeResponsibilities
EmployeeResponsibilities
Intheeventofamotorvehicleaccidentinvolvingcars,pickups,tractors,tractortrailers,ATVsand
forklifts,FEMAemployeeshavetofollowtheseprocedures:
1. Takedigitalphotosofthevehicle(s)involved(ifpossible).
2. FilloutFormSF91:MotorVehicleAccidentReport,regardlessofwhowasatfault.
3. SubmitthefollowingdocumentsalongwithacompletedFormSF91:

a. CopyofPoliceAccidentReport,ifany
b. CopyofRentalAgreementifthevehicleormotorizedequipmentinvolvedintheaccidentwas
rentedorleased
c. CopyoftheAutoRentalAgencyAccidentReport(ifprovided)
4. Ifthevehicleormotorizedequipmentwasrentedorleased,notifytherentalcompanyandreportthe
accident.Keepcopiesofanyaccidentformorotherformsthatwerefilledoutfortherentalcompany.
5. Ifsomeonewitnessedtheaccident,askthemtofilloutandprocessFormSF94:Statementof
Witness.
6. AsafederalemployeeyoumustNEVERfilloutaFormSF95:ClaimforDamage,InjuryorDeath.
Thisformisforclaimantswhodonotworkforthefederalgovernment.Makeacopyofeachofthe
abovedocumentsforyourfilesandsubmitthecopiestothelocalFEMASafetyandHealthOfficial
[e.g.,SiteSafetyManager,CollateralDutySafetyOfficer,orDisasterSafetyOfficer.]
7. Oncetheformissignedbyyoursupervisor,returnthecompletedformstoyourlocalFEMASafetyand
HealthOfficial[e.g.,SiteSafetyManager,CollateralDutySafetyOfficerorDisasterSafetyOfficer.]
Manager,SupervisorsorDesignatedManagementRepresentativeResponsibilities
Inadditiontotheemployeessubmittingtheforms,themanager,supervisor,ordesignatedmanagement
representativemust:
1. ReviewFormSF91foraccuracy
2. CompleteandsignBlock81,82a,82b,83a,83band83cinSectionX(SupervisorsCertification).
3. IfanonFEMApersonisinjuredorkilledasaresultofanaccidentinvolvingaFEMAemployee,that
personmayfileaclaimagainstFEMA.ThepersonmustfileacompletedFormSF95andsubmititto
FEMAOfficeofChiefCounselwithintwoyearsoftheincident.

KeepingRecordsofMotorVehicleAccidents
Followingthemotorvehicleaccidentrecordkeepingguidelineshelpsensurethatyou,asamanager,
supervisor,ordesignatedmanagementrepresentative,areabletofurnishtherequiredinformationwhenever
itisneeded.ItalsohelpstheOfficeofChiefCounsel(OCC)provideeffectivelegalsupporttoresolveclaims
expeditiously.Youmustfollowtheseguidelinesforrecordkeeping:
EnsurethattheSafetyOfficialhasacopyofalltherecordsrelatedtotheincidentandhasforwardedallof
thenecessaryforms,ifrequested,toOCC.
Dontdeleteanyrecords!Theymustbekeptintheiroriginalformat(e.g.,email,originalsignedletter,
voicemail,etc.).KeeptherecordsuntilOCCgivestheauthorizationtodelete.
WhensubmittingFormSF91,MotorVehicleAccidentReporttotheSafetyOfficial,remembertoinclude
thePrivacyCovertoprotectemployeesand/orprivatecitizensprivacy.
Nowletusreviewhowtohandleemployeeinjuries/illnesseswhensustainedonthejob.

ReportingIncidentsResultinginInjuriesandIllnesses
EmployeeswhosustaininjuriesorillnesseswhileonthejobMUSTreporttheincidenttotheirmanagers,
supervisors,ordesignatedmanagementrepresentatives.
FEMAusesOSHAForm301InjuryandIllnessIncidentReportasthefirstreportofaninjuryorillnessthat
hasoccurredintheworkplace.
Thisformmustbecompletedbyeithertheemployeeortheemployeessupervisorwithin7calendardaysof
theincident.
Themanager,supervisorordesignatedmanagementrepresentativemustnotifythesitesafety
representativeoncetheyreceivenotificationofaninjuryorillness.EmployeesmaygetcopiesoftheOSHA
301formfortheirinjuries.

WorkersCompensationforInjuries/Illnesses
Employeeswhosustaininjuriesorillnesseswhileonthejobthatresultinlostworktimeormedicalexpenses

areentitledtothebenefitsoftheFederalEmployeesCompensationAct(FECA).Thisprogramisadministered
bytheDepartmentofLabor'sOfficeofWorkers'CompensationPrograms.
ItisimportanttounderstandthatFEMAmanagers,supervisors,ordesignatedmanagementrepresentatives
donotdeterminetheeligibilityofFECAbenefits.Alleligibilitydeterminationsanddecisionsregarding
compensationbenefitsaremadebyOfficeofWorkers'CompensationPrograms.FEMAisresponsibleonlyfor
reviewingthefactsofeachcaseandprovidinginformationandrecommendationstoOWCPforitsdecision
making.

OccupationalInjury/IllnessReportingForms
FECAhasprescribedthefollowingformsforreportingoccupationalinjuriesorillnessessustainedinthe
workplace:
FormCA1FederalEmployee'sNoticeofTraumaticInjuryandClaimforContinuationof
Pay/Compensation
FormCA16AuthorizationforExaminationandTreatment
FormCA2NoticeofOccupationalDiseaseandClaimforCompensation
KeepinmindthatwheneveranemployeerequestsWorkersCompensation,youarerequiredtocompletethe
agencyportionoftheappropriateformandsigntheform.Yoursignaturedoesnotindicateagreementwith
theemployeesversionofeventsorapprovaloftheclaim.Yoursignaturemerelyverifiesthattheemployee
spokewithyouabouttheincident.
FormCA1FederalEmployee'sNoticeofTraumaticInjuryandClaimforContinuationof
Pay/Compensation
FormCA1,FederalEmployee'sNoticeofTraumaticInjuryandClaimforContinuationof
Pay/Compensation,isusedtoreportatraumaticinjurysustainedonthejob.Atraumaticinjuryisan
injuryorwoundtothebodycausedbyanexternalforce,suchasafallfromheightorbeingstruckbya
fallingormovingobject.Thisform:
Shouldbereturnedtothesupervisornolaterthan30daysfromthedateofinjury
Expiresafter45calendardaysfromthedateofinjury
FormCA16AuthorizationforExaminationandTreatment
FormCA16,AuthorizationforExaminationandTreatment,isusedtoauthorizemedicaltreatmentforan
employeewhohasbeeninjuredonthejob.Someimportantnotesaboutthisform:
Thesupervisormustsend,byfaxorhanddelivery,thecompletedandsignedCA16tothemedical
facilitywithin4hoursofthemedicaltreatment.
Theinjuredemployeecanbetreatedforupto60daysfromthedateofthesignedauthorizations
issuance.
Thisformshouldneverbeissuedforoccupationalillnessclaims.
AblankCA16formmayneverbeprovidedtotheinjuredorillemployeetocompleteand/orsign.
FormCA2NoticeofOccupationalDiseaseandClaimforCompensation
FormCA2,NoticeofOccupationalDiseaseandClaimforCompensation,isusedtoreportanoccupational
illness,whichisaconditionproducedintheworkenvironmentoveraperiodlongerthanoneworkdayor
shift.Keepinmindthat:
Forsubmittingthisform,claimantshaveuptothreeyearsfromthedatetheybecameawareofthe
occupationalillness,theirlastexposuretothecauseoftheillness,orthedatewhentheemployer
firsthadknowledgeoftheoccupationalillness
ThesupervisorMUSTsubmitthecompletedFormCA2within3workingdaysofreceiptfromthe
employee.

Manager,SupervisororDesignatedManagementRepresentativesRolein
ReportingOccupationalInjury/Illness

Themanager,supervisorordesignatedmanagementrepresentativesroleintheprocessofreportingan
employeesinjuryislistedbelow:
1. ReviewFormCA1orCA2forcompletenessandassistemployee,ifnecessary,incompletingit
2. CompleteandsignbackofFormCA1orCA2.
a. Ifyouareindoubtastowhetheremployeesconditionisrelatedtoemployment,noteitontheform.
b. SubmitFormCA1orCA2toyourlocaldesignatedOWCPliaison,whowillworkwithyoutosubmitit
toFEMAsOfficeofWorkers'CompensationPrograms(OWCP)orcontractorofrecord.
c. ThelocalFEMAOWCPofficerofrecordwillprocessthecompletedformsandsubmitthemtoOWCP.
d. Amanager,supervisor,ordesignatedmanagementrepresentativeMUSTsubmitFormCA1toOWCP
within3workingdaysoftherecordeddateofinjury.
3. AuthorizemedicalcareifneededbycompletingFormCA16withinfourhoursofrequest.
4. AdviseemployeeoftherighttoelectContinuationofPay(COP),ratherthantouseleave.
5. Adviseemployeeofher/hisresponsibilitytosubmitmedicalevidenceofdisabilitywithin10calendardays
orrisktermination/denialofCOP.

Manager,SupervisororDesignatedManagementRepresentativesRolein
ReportingFatalitiesandCatastrophicAccidents(FatCatIncidents)
OSHAregulationsrequirespecialreportingforcatastrophicaccidentsthatresultin:
thedeathofanyemployeefromaworkrelatedincidentor
theinpatienthospitalizationofthreeormoreemployeesasaresultofaworkrelatedincident
Thisrequirementspecifiedin29CFR1904EReportingFatality,InjuryandIllnessInformationtothe
GovernmentstatesthatOSHAmustbenotifiedwithineight(8)hoursfollowingsuchanincident.
AsaFEMAmanager,supervisorordesignatedmanagementrepresentative,YOUmustorallyreportany
fatalityoramultiplehospitalizationincidentimmediatelyuponlearningoftheincidenttoyourdesignated
SafetyOfficial.

OSHARecordkeepingRequirements
FEMAsite/locationmanagers,incoordinationwiththesitesdesignatedsafetyofficialarerequiredunder
OSHAregulationstoprepareandmaintainOSHA300logsofworkrelatedpersonalinjuriesandillnesses.
TheselogsprovideabasisforastatisticalprogramwhichproducesdatathatOSHAcanmeasureanduseto
directtheirpreventioneffortsenableyouandyouremployeestoidentifythefactorswhichcauseinjuries
andillnessesinyourworkplaceandaidyouandyouremployeestotakeactiontoimproveworkplacesafety.
Thedecisiontreeshownoutlinestheprocessfordeterminingifaninjuryorillnessisworkrelatedandmeets
OSHAsdefinitionofarecordableinjury.

ExamplesofRecordablevs.NonrecordableInjuries
Aswealreadylearned,employersmustrecordinjuriesandillnessthatare:
1. Workrelatedand,
2. MeetcertaincriteriadefinedbyOSHA.
ItisimportanttounderstandthatALLaccidents,injuriesandillnessesmustbebroughttoyourattention.
WhetheraninjuryorillnessisOSHArecordableisadeterminationmadebythedesignatedsafetyofficial
followinganinvestigationoftheincident.
Asasupervisor,managerordesignatedmanagementrepresentative,yourinputintotheincident
investigationwillassistthedesignatedsafetyrepresentativeofficialindeterminingiftheinjuryorillnessis
recordable.
Thetablebelowlistssomeexamplesofrecordableandnonrecordableinjuries.Itisnotintendedtobea
completelist.

RecordableInjuryExamples

NonRecordableInjuryExamples

Electricshocktoanemployeeduetoequipment
designdeficiency,resultinginhospitalizationof
employeeandprescribedtimeoffwork

Staticshocktoanemployeefrombrushingagainst
equipment,requiringnotreatmentormissedwork
time

Aworkrelatedinjurywhichcausestheemployeeto
subsequentlymissworkforafullshiftorlonger

Aninjurysustainedoffdutythatcausesthe
employeetosubsequentlymissworkforafullduty
shiftorlonger

Achemicalexposurewhichresultsintheneedfor
medicaltreatmentbeyondfirstaid

Achemicalexposureforwhichamedical
examinationwasdonesolelytomeetsurveillance
programrequirements

Lossofconsciousnessatworkduetoheatstress
experiencedwhilecanvassinganeighborhoodtopass Lossofconsciousnesswhileoffduty
outcommunityrelationsmaterial
Anaccidentcausedbycontractoroperations
involvingFEMApersonnelandresultinginfatalities

Anaccidentcausedbycontractoroperationsthat
doesnotresultininjurytoFEMApersonnel

Anyotheroccupationalinjuryrequiringtreatment
beyondfirstaidand/orresultinginlostworktime

Aninjurythatiseffectivelytreatedbyapplyingfirst
aidanddoesntresultinanylostworktime

OSHARecordkeepingForms
OSHAsRecordkeepingandReportingOccupationalInjuriesandIllnessesrule(29CFR1904.7)requires
thatemployersmaintainalogofinjuriesandillnessthathaveoccurredintheworkplace,andthatemployees
areinformedofthoseinjuriesandillness.OSHAhasprescribedtwoformsthatareusedtorecordandreport
injuriesandillnessesintheworkplace:
OSHAForm300LogofWorkRelatedInjuriesandIllnesses
OSHAForm300ASummaryofWorkRelatedInjuriesandIllnesses
Clickoneachlinktolearnmoreabouteachform.
Asamanager,supervisor,ordesignatedmanagementrepresentative,itisyourresponsibilitytoensurethat
theSafetyOfficialisprovidedwithcompleteinformationtoensurethataccuraterecordsofsignificantevents
recordablearedocumented.
OSHAForm300LogofWorkRelatedInjuriesandIllnesses
OSHAForm300LogofWorkRelatedInjuriesandIllnessesisusedtorecordeveryrecordable
occupationalinjuryorillnesswithinsixworkingdaysaftertheemployerlearnsoftheoccurrence.Italso
providesthemechanismforreportingtherequiredannualsummaryofoccupationalillnessesand
injuries.
OSHAForm300ASummaryofWorkRelatedInjuriesandIllnesses
OSHAForm300ASummaryofWorkRelatedInjuriesandIllnessesprovidesanannualsummaryof
workrelatedinjuriesinaworkplace.

ProcessingandPostingOSHARecordkeepingForms
TheOSHArecordkeepingformsneedtobeprocessedandpostedeachyear.Clickoneachlinkbelowtolearn
moreaboutwhatyou,asamanager,supervisorordesignatedmanagementrepresentative,needtodoto
ensurethattheformsarecompletedwithinthetimeframesanddateslistedbelow.
Quarterly(onthe15thofthemonth)
November1January31
February1

April30
Fordisasterresponseoperations
Quarterly(onthe15thofthemonth)
Thesitesafetyrepresentative(DSOorCDSO)isrequiredtosubmittheOSHA300logtoHeadquarterson
aquarterlybasis,bythe15thofJanuary,April,JulyandOctober.
November1January31
ReviewtheOSHA300Logtoverifythatentriesarecompleteandaccurate.Thencreateandcertifyan
annualsummaryofinjuriesandillnessesrecordedonOSHAForm300A.Thesitesafetyrepresentative
(DSO)willprovidethesummarytotheFederalCoordinatingOfficer(FCO),whomustcertifythe
summaryasaccuratebysigningthesummaryastheCompanyExecutive.IftheDSOwasrelievedby
theFCOandanotherinjuryorillnessneedstoberecordedand/orthe300Logcertifieditisthe
responsibilityoftheFCOtocompletetheformsandsubmitthemtotheappropriateRegionalsafety
official.
OncetheOSHA300Aiscompleted,copiesmustbesenttotheRecordkeepingSubjectMatterExpert
withinSHMRuponcompletion.
February1
ThecertifiedcopyoftheOSHAForm300Asummarymustbepostedwherenoticesarecustomarily
postedbyFebruary1.
April30
AfterApril30,theOSHAForm300Acanbetakendown.
Fordisasterresponseoperations
ThedisasterSafetyOfficermustsendtheOSHA300log,forallclosingdisasterresponseoperations,to
theregionalsafetyofficialsothatthecompletedlogmaybepostedwithintheappropriateregionaloffice.

LessonSummary
Thislessonreviewedtheimportanceofproperlyprocessingthepaperworkassociatedwithmotorvehicle
accidentsandprocessing,reporting,andrecordinginjuriesandillnessesreportedbyemployeeswhowere
injuredorexposedtohazardsonthejob.Youlearnedaboutyourresponsibilitiesasamanager,supervisor,or
designatedmanagementrepresentativeforOSHA'srequirementsforrecordkeepingofoccupationalinjuries
andillnesses.
Youshouldnowbeableto:
Identifyemployeeandmanager,supervisor,ordesignatedmanagementrepresentativeresponsibilitiesin
reportingmotorvehicleaccidents
Identifymanager,supervisor,ordesignatedmanagementrepresentativeresponsibilitiesinreporting
occupationalinjuriesandillnesses
Youhavenowcompletedalllessons.

CourseResources
YouwillneedAdobeReadertoviewtheportabledocumentformat(pdf)files.Ifneeded,youmaydownloadit
from:http://getadobe.com/reader.

Lesson1Resources
RequirementsofPart1960
http://www.osha.gov/pls/oshaweb/owastand.display_standard_group?
p_toc_level=1&p_part_number=1960
InformationonChemicalInformationSheets,fromOSHA
http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10099
InformationonKeepingAccurateRecordsofWorkRelatedInjuriesandIllnesses,fromOSHA
http://www.osha.gov/pls/oshaweb/owasrch.search_form?

p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1904
OSHA29CFRStandardsforOccupationalNoiseExposures
http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=9735
29CFR1903.2(a)(1)
http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9606
YourDepartmentandAgencysProgressinMeetingthePOWERInitiativeGoals
http://www.dol.gov/owcp/dfec/power/getxls.htm?id=1500000
FederalAgencyOSHAPoster
http://www.osha.gov/Publications/fedposter.html
PresidentialExecutiveOrder12196
http://www.archives.gov/federalregister/codification/executiveorder/12196.html
Section19oftheOccupationalSafetyandHealthAct
http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=OSHACT&p_id=3373

Lesson3Resources
ExecutiveOrder13058
http://www.gpo.gov/fdsys/pkg/WCPD19970818/pdf/WCPD19970818Pg1224.pdf
ExecutiveOrder13043
http://www.gpo.gov/fdsys/pkg/FR19970418/pdf/9710331.pdf
ExecutiveOrder13153
http://www.whitehouse.gov/sites/default/files/other/other/Federal_Leadership_On_Reducing_Text_
Messaging_While_Driving.pdf
DHSDirective#06601SafetyandHealthPrograms(Revision#00)
https://www.dhs.gov/xlibrary/assets/foia/mgmt_directive_066_01_safety_and_health_programs.pdf
OSHA29CFRPart1960.9
http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=11268
ExecutiveOrder12196
http://www.archives.gov/federalregister/codification/executiveorder/12196.html
POWERInitiativeMemorandum
http://www.whitehouse.gov/thepressoffice/presidentialmemorandumpresidentialpowerinitiative
protectingourworkersanden
YourAgencysProgressinMeetingSHAREInitiativeGoals
http://www.dol.gov/owcp/dfec/share/perform.htm
OSHActContentDocument:http://www.osha.gov/pls/oshaweb/owadisp.show_document?
p_table=OSHACT&p_id=2743
Part1910,GeneralIndustryStandards:http://www.osha.gov/pls/oshaweb/owasrch.search_form?
p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1910
Part1926,ConstructionIndustryStandards:http://www.osha.gov/pls/oshaweb/owasrch.search_form?
p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1926
Part1960,BasicProgramElementsforFederalEmployeeOSHPrograms:
http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=11262
Part1904,RecordkeepingRequirements:http://www.osha.gov/pls/oshaweb/owasrch.search_form?
p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1904