Professional Documents
Culture Documents
Lab # 2
LAB # 2
OVERVIEW OF MS-OFFICE AND CREATING AND
EDITING DOCUMENTS USING MS-WORD
OBJECT
To utilize Word in an efficient manner for creating and editing word documents.
To create and edit professional documents using advanced features of word.
THEORY
Word is a powerful tool for writing, editing and printing documents of all kinds.
From memos to book manuscript, from outlines to letters, from screen plays to news
letters. A user can work on several documents at once and it takes much of the drudgery
out of tasks such as footnoting, cross-referencing, indexing and formatting.
Word provides all these facilities through its different menus and toolbars, whose
description is given below:
File Menu
The File Menu is used to open and close documents and other files, finds desired files on
the disk, print a document or preview how it will look like when printed and exit word.
New
Close
Closes an existing window, including the document or template it contains.
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Save
Saves the current document and resumes activity.
Save As
Saves and replaces an existing document.
Save As HTML
Saves the document in HTML format.
Versions
Keeps track of all the versions of current document.
Page Setup
It is used for configuring page setup.
Print Preview
It is used to preview the document that is being created.
Print
This option is used to print the document in a predetermined format.
Send To
This option is used to make replicas of current document to one of the desired
destinations.
Properties
This option is used to describe the properties of current document.
Edit Menu
The Edit menu is used to delete or move text, insert text from corresponding word
documents, clears the contents of a block, fast find words and go to the desired portion of
the document.
Undo
This command reverses the effects of editing command.
Cut
This option is used to delete a selected portion of text.
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Paste
This option is used to insert text from scrap, at the location of the cursor.
Paste Special
This option is used to paste non-word documents into a word document such as from
Excel.
Clear
This option is used to clear the contents of a marked block.
Select All
This option is used to select or mark the whole document as a block.
Find
This option is used to search and position the cursor at the desired pattern or string within
a document.
Replace
This option is used to search and replace a string with the desired string.
Go To
This option is used to position the cursor at desired portion of document.
View Menu
View Menu controls how the document should appear on the screen and deals with the
layout and arrangement of text.
Normal View
Normal view shows a simplified version of the document. For example, dotted lines
indicate page breaks, multiple columns appear as a single column. Drawing objects, text
boxes and top and bottom margins are not shown.
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Toolbar
This option provides different toolbars to be added to the document including picture,
tables, forms, database, drawing, and web and word art as per requirement to the current
document.
Ruler
This option turns the display of ruler on/off.
Full Screen
This option is used to edit/display the document in full screen mode.
Zoom
This option is used to adjust the zooming ratio of current document.
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Fonts
To apply any number of character formats click Format Font
Clip Art
To apply preformatted pictures and designs click Insert Picture Clip Art
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Caption
For applying captions to figures click Insert Caption
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Paragraph
To apply different paragraph designs click Format Paragraph
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ASSIGNMENT
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