PAYMENTS SCREENS

This document describes how the payments screens in the Financials application work.
Change Log

August 21,
2006

Initial version

2006 Open Source Strategies, Inc. All Rights Reserved.

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PAYMENTS SCREENS
The payments screens in the Financials application are designed around more traditional
receivables/payables functions and complement those of the Accounting application. With the
payment screens, you can find, create, view, and manage incoming and outgoing payments.
CREATING PAYMENTS
You can create payments from either [Receivables] or [Payables] tab of the Financials application
and then click on [Receive a Payment] or [Make a Payment]. The two screens are similar but
serve slightly different functionsone is for receiving incoming payments, one for making
outgoing payments.
Receive a Payment (Make a Payment) screen will assume that the Payments partyId (partyIdTo)
is the organization in the current session.
The payment type is based on the type of screen. Currently, Customer Payment and Customer
Deposit are supported on the Receive Payment screen, and Customer Refund, Vendor Payment,
Vendor Prepayment, Sales/Payroll/Income Tax Payment are supported on the Make Payment
screen.
Receive a Payment will only allow you to enter the payment method type (Cash, Check, etc.) of
the Payment. Make a Payment will prompt you for one of the Payment Methods on file for the
organization party of the session and will deduce the payment method type from it.
Effective date will default to the current date and time if left blank.
Check/Ref Num can be used as a check number or other reference number.
All payments are created in the NOT PAID status.
VIEWING PAYMENTS
Once your payment has been created, you will be taken to the view payment screen. As long as
the payment is still in the NOT PAID state, you can edit your payment. Below the payment is a
list of payment applications, or what the payment is applied towards. If the payment is a tax
payment, a list of the tax authoritys geographic jurisdiction will be shown. Otherwise, a list of
outstanding invoices for the pay to party will be shown. You can apply the payment towards
invoices or taxes, update the applications, or remove existing applications.
When you are done, set the Payment to either Received for incoming payments or Sent for
outgoing ones. You will no longer be able to edit payments. You can still set it to Confirmed.
At any time, you can print your payment as a check in PDF format by clicking on [Print as Check]
in the upper right hand corner.
NOTE: Currently applications of payments towards billing accounts is not supported here but is
planned. In the meantime, you can do it in the OFBiz accounting application.
FINDING PAYMENTS
From both the Receivables and Payables tab, you can be taken to the Find Payment screen. You
can search for your payment based on a variety of criteria. The effective dates are date/time

2006 Open Source Strategies, Inc. All Rights Reserved.

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PAYMENTS SCREENS
stamps. Check/Ref Num allow you to search for all Payments whose check/ref num begins with
the Ref Num you enter.
PRINTING PAYMENTS AS CHECKS
From the Payables screen, there is also a link for [Checks to be Printed]. Click on this, and you
will be shown a list of outgoing Payments which are still UNPAID. You can click on the ones you
want to print and then print them all as PDFs. Once youre done, click on [Mark as Sent], and all
the selected payments will be marked as SENT.

2006 Open Source Strategies, Inc. All Rights Reserved.

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