Professional Documents
Culture Documents
territorial jurisdiction of the HOA, name and address of the nearest existing HOA.
* Notarized Authorization written authority of the incorporators for the representative of
the association to transact or follow up the application with HLURB.
* Approved Subdivision Plan (for regular subdivisions)
HOA Post Registration Requirements
HOMEOWNERS ASSOCIATION
POST-INCORPORATION / REGISTRATION REQUIREMENTS
Requirements After Registration / Incorporation submitted within thirty (30) days from
the issuance or registration of the certificate of incorporation
* Tax Identification Number
* BIR Certification / Official BIR Stamps or Receipts
HOA Documentary Requirements for Amendments
DOCUMENTARY REQUIREMENTS FOR AMENDMENT OR REVISION OF THE
ARTICLES OF INCORPORATION AND
BY-LAWS OF HOMEOWNERS ASSOCIATIONS
* Formalities Retype Articles of Incorporation and/or By-Laws, incorporating and
underlining the particular revisions or amendments. No new signature should appear
therein, just indicate the word SGD before the typewritten names of the original
incorporators.
* Board Resolution Board Resolution regarding the amended provision/s of the
Articles of Incorporation and/or By-Laws as the case may be, signed by majority of the
Board of Directors.
* Minutes of the Meeting of the Board of Directors Minutes of the meeting and the date
when and where the said amendments to the Articles of Incorporation and/or By-Laws
were taken up and approved by the majority of the Board of Directors.
* Minutes of the Meeting of Members Minutes of the meeting and the date when and
where the said amendments to the Articles of Incorporation and/or By-Laws were taken
up and approved by two-thirds (2/3) vote of the members of the Association.
* Notarized Directors Certificate Directors certificate attesting that the Board
approved the amendments to the Articles of Incorporation and/or By-Laws by majority
vote of the Board of Directors of the Association.
* Notarized Secretarys Certificate Secretarys certificate embodying the amendments
to the Articles of Incorporation and/or By-Laws as the case may be with statement that
the same had been approved by the two-thirds (2/3) vote of the members of the
Association and majority of the Board of Directors.
* Homeowners Printed Names and Signatures Printed names and signatures of all
homeowners who have approved the amendments to the Articles of Incorporation and
By-Laws.
HOA Reportorial Requirements
SUBMITTED HOMEOWNERS ASSOCIATION REPORTORIAL REQUIREMENTS
***Prepare in 2 Typewritten Copies, submitted within forty-five (45) days after the
election ***
Annual Report
* General information sheet (notarized)
* Most recent audited financial statement
* Masterlist of members / qualified beneficiaries as certified by the assisting government
agency
* Minutes of Elections
* Attendance sheet signed by the members and attested by the secretary
* Notarized report of the committee of the Homeowners Association which supervised
the election
* Proof of notice of election to the members
* Election returns duly certified by the Associations Committee on Election
* Masterlist of qualified voters
* Minutes of Meeting for the Election of Officers
Reportorial Requirements
SUBMITTED HOMEOWNERS ASSOCIATION REPORTORIAL REQUIREMENTS
***Prepare in 2 Typewritten Copies, submitted within forty-five (45) days after the
election ***
Annual Report
Minutes of Elections
Membership Book contains the list of all original and additional members of
the association duly attested to by the secretary of the board.
Minutes Book contains the minutes of all meetings of members and of the
board of directors or trustees.
Cash Book contains the money received and spent by the association