Mayor and City Council: Work Session

MAYORANDCITYCOUNCIL
WORKSESSION
Tuesday,January13,20151:00P.M.
AClosedSessionisscheduledfrom9:00a.m.1:00p.m.todiscusslegalandcollectivebargainingmatters.
AGENDA
1.
CALLTOORDER
2.
REPORTONCLOSEDSESSIONTuesday,January13,20159:00a.m.1:00p.m.
3.
ACKNOWLEDGEMENTSANDRECOGNITIONS
A. EmployeeIntroductionsProcurement/SupplySupervisorPamelaMcMillanandPurchasing
AssociateNicholasRice
4.
COMMENTSFROMTHEPUBLIC
AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgenda
maybeheardduringCommentsfromthePublicforaperiodofthree(3)minutesorsuchtimeasmay
bedeemedappropriatebytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,
addressandtheAgendaitemonwhichheorshewishestospeak.
5.
NEWBUSINESS
A. RequesttoApproveFY15BudgetAmendment#1presentedbyBudgetManager
B.
DiscussionofRentalLicense,BusinessLicenseandNoisePermitFeeStructurepresentedby
FinanceAdministrator
C.
DiscussionofResolutiontoEstablishTaskForcetoStudyBoardwalkRegulationIssues
presentedbyCitySolicitor
D. RequesttoApproveChangetoCarolineStreetPadRotationListpresentedCityClerk
6.
ADJOURN
WORK SESSION -MAYOR AND CITY COUNCIL

TUESDAY, JANUARY 13, 2015
2. Report on Closed Session January 13, 2015 9:00 a.m.
1:00 p.m. Legal and Collective Bargaining Matters
NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

DATE AND TIME:
PLACE:
SUBJECT:
VOTE:
Tuesday, January 13, 2015

9:00 a.m.
City Hall
Legal and Collective Bargaining Matters
UNANIMOUS
OTHER:
FOR:
AGAINST:
ABSTAIN:
ABSENT:
AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland

PURPOSES:
1. To discuss:
(i) the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation or performance evaluation of
appointees, employees or officials over whom it has jurisdiction; or
(ii) any other personnel matter that affects one or more specific individuals;
2. To protect the privacy or reputation of individuals with respect to a matter that is
not related to public business
3. To consider the acquisition of real property for the public purpose and matters
directly related thereto;
4. Consider a matter that concerns the proposal for a business or industrial
organization to locate, expand or locate in the state;
5. Consider the investment of public funds;
6. Consider the marketing of public securities;
X
7. Consult with counsel to obtain legal advice;
8. Consult with staff, consultants or other individuals about pending or potential
litigations;
9. Conduct collective bargaining negotiations or consider matters that relate to the
X
negotiations;
10. Discuss public security if the public body determines that public discussion
would constitute a risk to the public or public security, including;
a) the deployment of fire and police services and staff; and
b) the development and implementation of emergency plans
11. Prepare, administer or grade a scholastic, licensing or qualifying examination;
12. Conduct or discuss an investigative proceeding on actual or possible criminal
conduct;
13. Comply with a specific constitutional, statutory or judicially imposed
requirement that prevents public disclosures about a particular proceeding or
matter; or
14. Before a contract is awarded or bids are opened, discuss a matter directly related
to a negotiation strategy or the contents of a bid or proposal, if public discussion
or disclosure would adversely impact the ability of the public body to participate
in the competitive bidding or proposal process
REPORT OF CLOSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY
Prior to this open session of the Mayor and City Council being held on Tuesday,
January 13, 2015, a closed session was held on Tuesday, January 13, 2015 at 9:00
a.m. The following is a report of the closed session.
1. A statement of the time, place, and purpose of the closed session is attached.
2. A record of the vote of each member as to closing the session is attached.
3. A citation of the authority under the law for closing the session is attached.
4. (a) Topics of Discussion: Legal and Collective Bargaining Matters
(b) Persons present:
Mayor Richard Meehan
City Manager David Recor
Council President Lloyd Martin
Council Secretary Mary Knight
Council Members Doug Cymek; Dennis Dare; Wayne Hartman; Matt James;
and Tony DeLuca
City Solicitor Guy Ayres
Miles and Stockbridge Counsel Marc Sloane
Police Captain Mike Colbert
Human Resource Director Wayne Evans
Finance Administrator Martha Bennett
Executive Office Associate Diana Chavis
Action(s) taken:
Motion to close meeting:
Time:
H:\Wpdoc\closedsess.wpd

3. ACKNOWLEGEMENTS AND RECOGNITIONS
A. Employee Introductions Procurement/Supply
Supervisor Pamela McMillan and Purchasing Associate
Nicholas Rice
PamelaMcMillan,Procurement/SupplySupervisor
PamMcMillan,C.P.M,CPPOgraduatedcumlaudefromWidenerUniversityin1993witha
BachelorsdegreeinBusinessAdministration.Pamhasworkedinsupplychainmanagement
withintheprivatesectoratinstitutionssuchasScottPaper&TerumoMedicalpriortostarting
herpublicprocurementcareerwiththeTown.Pamworkedinseveralcapacitieswhileinthe
procurementprofessionandhasahistoryofrealizingrealcostsavingsopportunitiesforher
employers.DuringPamstimewiththeTown,shehasensuredWarehouseinventoriesareheld
atoptimallevelsandisthepersonresponsibleforfacilitatingtheTowns99%accuracyrating
forinventory;industrystandardsindicatetargetsforinventoryaccuracyare95%andbestin
classorganizationsoperateat99%.PamisintheprocessofcreatinganInventoryPolicythat
willensureconsistencyofinventorystandards,lesswastethroughreducedobsolescewhich
shouldleadtoareductioninunnecessarystockontheshelves.PamhasherCPM(Certified
ProcurementManager)certificationfromtheInstituteofSupplyManagement(privatesector)
andasrecentasDecember2014receivedherCPPO(CertifiedPublicProcurementOfficer)
certificationfromtheNationalInstituteofGovernmentProcurement(publicsector).
NicholasRice,PurchasingAssociate
NickgraduatedfromtheUniversityofWisconsinParksidein2009withhisBachelorsin
BusinessManagement.Aftergraduation,NickandhiswifemovedfromWisconsintothe
EasternShore.NickworkedfortheTownsParksDepartmentasaseasonalemployeefrom
2009to2013.WhileworkingfortheParksDepartment,Nickattendedandsubsequently
graduatedfromSalisburyUniversitywithaMastersdegreeinBusinessAdministration.Nick
wasofferedandacceptedthepositionhecurrentlyholds,PurchasingAssociate,inSeptember
2013.DuetoNickswillingnesstolearnandgrowhehasmanagedbids,createdadepartment
trainingmanual,becameABCertifiedfortheFuelDepot,andisworkingongettinghisCPPB
(CertifiedProfessionalPublicBuyer)certification.

4. COMMENTS FROM THE PUBLIC
Any person who may wish to speak on a matter scheduled for discussion on the Work
Session Agenda may be heard during Comments from the Public for a period of three
(3) minutes or such time as may be deemed appropriate by the Council President.
Anyone wishing to be heard shall state their name, address and the subject on which
he or she wishes to speak.

5. NEW BUSINESS
A. Request to Approve FY15 Budget Amendment #1 presented
by Budget Manager
TOWN OF
The White Marlin Capital of the World
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
5A
Council Meeting
January 13, 2015
The Honorable Mayor, Council President and Members of Council

David L. Recor, ICMA-CM, City Manager
Jennie Knapp, Budget Manager
FY 15 Budget Amendment #1, Introduction
December 30, 2014
ISSUE(S):
Introduction of FY 15 Budget Amendment #1
SUMMARY:
The budget amendment appropriates an additional $855,680 from

fund balance to cover Council approved expenditures for street
paving, Beach Patrol headquarters, the Towns local match for
repaving of runway 14/32 and the transfer of Beautification
donations to fund a water feature at the Convention Center.
An additional $682,076 of appropriated fund balance is included to
cover prior year purchase orders and items approved in the FY 14
budget but not purchased. Items included are advertising and TAB
funds, painting and carpet at City Hall and Northside Park patio
resurfacing. $350,000 of the savings in retiree health insurance
has been used to reduce revenue estimates for Emergency Medical
Service billing, parking revenue and parking fines.
FISCAL IMPACT:
The amount taken from prior year reserves (fund balance)

increases $1,537,756 from $931,828 in the FY 15 Adopted Budget
to $2,469,584. Fund balance remains at or above the 15% of
annual expenditures policy target.
RECOMMENDATION:
Approval of Budget Amendment #1

Financially Sound Town Government
ALTERNATIVES:
Make additional changes to the FY 15 Budget
RESPONSIBLE STAFF:
Jennie Knapp, Budget Manager
COORDINATED WITH:
Not applicable
ATTACHMENT(S):
1) Budget amendment ordinance

2) Detail of changes
3) PowerPoint summary of changes
ORDINANCE 2014TOWN OF OCEAN CITY

OPERATING BUDGET
FISCAL YEAR 2015
ADOPTED
FY-2015
SOURCE
Section I, General Fund:
A. Anticipated Revenue:
Property Taxes
Other Taxes
Licenses and Permits
Revenue From Other Agencies
Charges For Services
Fines and Forfeitures
Other Revenue
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:
General Government
Public Safety
Public Works/Beach Maintenance
Sanitation and Waste Removal
Highways and Streets
Economic Development -Tourism
Culture and Recreation
Debt Service
Sub Total
To Transportation Fund
To Airport Fund
To Convention Center Fund
To Capital Projects
Total Expenditures
AMENDMENT # 1
FIRST READING
CHANGES
42,089,670 $
16,520,600
4,062,570
4,855,273
9,497,633
710,000
567,759
931,828
42,089,670 $
16,520,600
4,098,062
5,144,023
9,242,633
660,000
541,409
2,469,584
0
0
35,492
288,750
(255,000)
(50,000)
(26,350)
1,537,756
79,235,333 $
80,765,981 $
1,530,648
4,000,086 $
34,216,710
5,302,911
5,616,940
5,402,696
7,184,880
7,697,061
5,220,163
4,052,123 $
34,404,382
5,454,233
5,618,310
5,440,516
7,383,494
7,743,194
5,220,163
52,037
187,672
151,322
1,370
37,820
198,614
46,133
0
74,641,447 $
1,300,787
262,069
1,480,310
1,550,720
75,316,415 $
1,300,787
328,069
1,520,710
2,300,000
674,968
0
66,000
40,400
749,280
79,235,333 $
80,765,981 $
1,530,648
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
Section II, Water Fund:

Water Sales
Water Fixture Charge
Service Charges
Capacity/Impact Fees
Prior Year Reserves
3,748,313 $
3,489,335
189,261
89,964
0
3,748,313 $
3,489,335
189,261
89,964
111,168
0
0
0
0
111,168
Total Revenue
7,516,873 $
7,628,041 $
111,168
Personal Services
Non-Personal Services
Debt Service
Capital Outlay
2,081,064 $
3,172,165
743,044
1,520,600
2,065,064 $
2,907,333
743,044
1,912,600
(16,000)
(264,832)
0
392,000
Total Expenditures
7,516,873 $
7,628,041 $
111,168
3,332,166 $
1,088,620
3,514,982
1,300,787
0
0
3,332,166 $
1,096,036
5,236,772
1,300,787
33,052
292,068
0
7,416
1,721,790
0
33,052
292,068
9,236,555 $
11,290,881 $
2,054,326
Personal Services
Capital Outlay
3,637,046 $
3,267,509
2,332,000
3,637,046 $
3,486,060
4,167,775
0
218,551
1,835,775
Total Expenditures
9,236,555 $
11,290,881 $
2,054,326
Section III, Transportation Fund:

Bus Revenue
Train Revenue
Federal and State Grants
Transfer-In From General Fund
Capital Asset Sales
Prior Year Reserves
Total Revenue
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
Section IV, Wastewater Fund:

Wastewater Treatment Charges
Service Charges
Capacity/Impact Fees
Build America Bond Subsidy
Prior Year Reserves
11,388,335 $
1,000,992
157,080
128,710
77,514
11,388,335 $
1,102,585
157,080
128,710
806,276
0
101,593
0
0
728,762
12,752,631 $
13,582,986 $
830,355
Personal Services
Debt Service
Capital Outlay
4,145,170 $
3,625,632
3,652,829
1,329,000
4,145,170 $
3,770,748
3,652,829
2,014,239
0
145,116
0
685,239
Total Expenditures
12,752,631 $
13,582,986 $
830,355
654,711 $
338,728
79,124
262,069
0
654,711 $
338,728
79,124
328,069
20,784
0
0
0
66,000
20,784
1,334,632 $
1,421,416 $
86,784
Personal Services
Debt Service
Capital Outlay
316,557 $
875,098
142,977
0
316,557 $
895,882
142,977
66,000
0
20,784
0
66,000
Total Expenditures
1,334,632 $
1,421,416 $
86,784
Total Revenue
Section V, Airport Fund:

Fuel Sales
Rents and Other Revenue
Service Charges
Prior Year Reserves
Total Revenue
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
Section VI, Municipal Golf Course Fund:

Service Charges
Sales and Concessions
Other Revenue
Prior Year Reserves
Total Revenue
Personal Services
Transfer to General Fund
Capital Outlay
Total Expenditures
1,633,496 $
415,366
63,600
0
1,633,496 $
415,366
63,600
1,994
0
0
0
1,994
2,112,462 $
2,114,456 $
1,994
1,077,936 $
1,024,758
9,768
0
1,077,936 $
1,026,752
9,768
0
0
1,994
0
0
2,112,462 $
2,114,456 $
1,994
1,770,900 $
1,543,906
1,170,000
1,480,310
2,139,496
0
1,770,900 $
1,543,906
1,170,000
1,520,710
2,140,328
0
0
0
0
40,400
832
0
8,104,612 $
8,145,844 $
41,232
2,965,935 $
1,600,585
3,398,092
100,000
40,000
2,965,935 $
1,601,417
3,398,092
100,000
80,400
0
832
0
0
40,400
8,104,612 $
8,145,844 $
41,232
Section VII, Convention Center Fund:

Service Charges
State and County Grants
Food & Beverage Tax
Prior Year Reserves
Contributed Equity
Total Revenue
Personal Services
Debt Service
Transfer to Capital Reserves
Capital Outlay
Total Expenditures
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
Section VIII, Information Technology Fund:

Service Charges To Other Funds
Prior Year Reserves
1,985,026 $
0
1,985,026 $
17,921
0
17,921
1,985,026 $
2,002,947 $
17,921
Personal Services
Capital Outlay
987,993 $
997,033
0
987,993 $
1,014,954
0
0
17,921
0
Total Expenditures
1,985,026 $
2,002,947 $
17,921
5,208,233 $
0
4,808,233 $
25,637
(400,000)
25,637
5,208,233 $
4,833,870 $
(374,363)
Personal Services
Debt Service
Capital Outlay
1,820,690 $
3,387,543
0
0
1,749,690 $
3,084,180
0
0
(71,000)
(303,363)
0
0
Total Expenditures
5,208,233 $
4,833,870 $
(374,363)
Total Revenue
Section IX, Service Center Fund:

Prior Year Reserves
Total Revenue
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
Section X, Vehicle & Equipment Trust Fund:

Sale of Assets
Prior Year Reserves
2,243,297 $
129,709
0
2,243,297 $
129,709
255,427
0
0
255,427
2,373,006 $
2,628,433 $
255,427
Debt Service
Transfers Out
Capital Outlay
744,352 $
0
0
1,628,654
744,352 $
0
0
1,884,081
0
0
0
255,427
Total Expenditures
2,373,006 $
2,628,433 $
255,427
2,291,711 $
50,000
0
2,291,711 $
50,000
347
0
0
347
2,341,711 $
2,342,058 $
347
257,074 $
2,084,637
0
257,074 $
2,084,984
0
0
347
0
2,341,711 $
2,342,058 $
347
Total Revenue
Section XI, Risk Management Fund:

Interest Earned
Prior Year Reserves
Total Revenue
Personal Services
Non-Personal Services/Claims
Capital Outlay
Total Expenditures
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
Section XII, Pension Trust Funds:

Employer Contributions
Employee Contributions
Investment Earnings
Total Revenue
Benefit Payments
Reserve for Employee's Retirement
Total Expenditures
5,954,153 $
1,575,000
4,500,000
5,954,153 $
1,575,000
4,500,000
0
0
0
12,029,153 $
12,029,153 $
4,850,000 $
385,000
6,794,153
4,850,000 $
385,000
6,794,153
0
0
0
12,029,153 $
12,029,153 $
3,825,402 $
220,000
350,000
3,825,402 $
220,000
350,000
0
0
0
4,395,402 $
4,395,402 $
1,080,000 $
95,000
3,220,402
1,080,000 $
95,000
3,220,402
0
0
0
4,395,402 $
4,395,402 $
Section XIII, OPEB Trust Funds:

Employer Contributions
Employee Contributions
Investment Earnings
Total Revenue
Benefit Payments
Reserve for Retiree Health
Total Expenditures
ADOPTED
FY-2015
SOURCE
AMENDMENT # 1
FIRST READING
CHANGES
Section XIV, General Capital Projects Fund:

Critical Areas Mitigation
Stormwater Mitigation
Sidewalk Installation
Private Contributions
General Fund Contribution
Inlet Lot Parking Revenue
Total Revenue
0
0
0
0
1,550,720
270,000
25,000
25,000
2,321
75,000
2,300,000
270,000
25,000
25,000
2,321
75,000
749,280
0
1,820,720 $
2,697,321 $
876,601
0
1,300,720
0
250,000
270,000
125,000
2,002,321
50,000
250,000
270,000
125,000
701,601
50,000
0
0
1,820,720 $
2,697,321 $
876,601
79,235,333 $
7,516,873
9,236,555
12,752,631
1,334,632
2,112,462
8,104,612
1,985,026
5,208,233
2,373,006
2,341,711
12,029,153
4,395,402
80,765,981 $
7,628,041
11,290,881
13,582,986
1,421,416
2,114,456
8,145,844
2,002,947
4,833,870
2,628,433
2,342,058
12,029,153
4,395,402
1,530,648
111,168
2,054,326
830,355
86,784
1,994
41,232
17,921
(374,363)
255,427
347
0
0
148,625,629 $
153,181,468 $
4,555,839
(26,101,708)
(26,557,388)
122,523,921 $
126,624,080 $
1,820,720
2,697,321
124,344,641 $
129,321,401 $
St. Louis Avenue Phase III
Street Paving
Beach Patrol Headquarters
Canal Dredging
Reserve for Future Capital Projects
Total Expenditures
Section XIV, All Funds Expenditure Summary:

General Fund
Water Fund
Transportation Fund
Wastewater Fund
Airport Fund
Municipal Golf Course Fund
Convention Center Fund
Information Technology Fund
Service Center Fund
Vehicle & Equipment Trust Fund
Risk Management Fund
Pension Trust Funds
OPEB Trust Fund
Sub Total
LESS: Interfund Transfers
Total Expenditures
Capital Projects Fund - General

Grand Total
(455,680)
4,100,159
876,601
4,976,760
Section XV, Special Authorization - Budget Manager:

The Budget Manager shall be authorized to reallocate departmental appropriations among the various
objects of expenditures as she deems necessary. Such changes shall be approved by the Finance
Administrator & City Manager.
Section XVI, Restrictions - City Manager:
A. The utilization of any contingency appropriation shall be accomplished only with prior
authorization from the Mayor and Council.
B. Utilization of appropriations established in the Capital Improvement Fund may be
accomplished only with the express approval of the Mayor and Council.
Section XVII, Tax Rate:
An Ad Valorem Tax Rate of $0.4704 per $100 of assessed valuation of real property and a rate of $1.29
per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.
INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on January 20, 2015.
ADOPTED AND PASSED, as amended, by the required vote of the elected membership of the City Council
and approved by the Mayor at its meeting held on February 2, 2015.
DAVID L. RECOR, CITY MANAGER
RICHARD W. MEEHAN, MAYOR
KELLY L. ALLMOND, CITY CLERK
LLOYD MARTIN, PRESIDENT
MARY P. KNIGHT, SECRETARY

ADOPTED:
Date
MOTION TO ADOPT BY:
MOTION SECONDED BY:
VOTE:
FOR:
AGAINST:
Changes from Adopted Budget:

General Fund Revenue:
Revenue From Other Agencies
Charges for Services
Fines and Forfeitures

Other Revenue
Appropriated Fund Balance
35,492 Prior Year Stormwater Management and Critical Areas

project balances
288,750 135,647 Grant for network backup appliance; 88,393
Homeland Security grants; 25,675 Hazardous Materials
grant; 4,302 Violence Against Women grant; 34,733
prior year grant balances brought forward
(255,000) (200,000) reduction of estimate for Emergency Medical
Service billing; (55,000) Street and Inlet Lot parking
revenue estimates;
(50,000) Parking Fines
(26,350) (45,000) revenue estimate for Public Safety building
rental; 17,500 Paramedic Foundation donation; 950
Beach wheelchair donation; 200 miscellaneous donation
1,537,756 699,280 street paving project increase; 491,355 prior
year purchase orders; 66,000 Town's local match for
runway 14/32 repaving; 50,000 Additional funds for
Beach Patrol headquarters project; 40,400 Use of
Beautification donations for Convention Center water
feature; 43,429 advertising due from FY 14 formula;
58,066 FY 14 unspent TAB funds; 65,000 FY 14 funds for
painting and carpet at City Hall; 24,226 FY 14 funds for
Northside Park patio resurfacing
1,530,648
General Fund Expenses:

General Government
Public Safety
Public Works/Beach Maintenance
Sanitation and Waste Removal

Highways & Streets
Economic Development - Tourism
Culture and Recreation
Transfer to Airport
Transfer to Convention Center
Transfer to Capital Projects
52,037 Prior Year Purchase orders

187,672 231,222 Prior Year purchase orders; 135,647 grant for
network backup appliance; 88,393 Homeland Security
grants; 25,675 Hazardous Materials grant; 34,733 prior year
grant balances brought forward; 4,302 Violence Against
Women grant; 17,500 Paramedic Foundation donation; 200
miscellaneous donation; (350,000) savings in retiree
health insurance used to reduce budgeted revenue
estimates
151,322 101,311 Prior Year purchase orders; 13,816 Prior year
Critical Areas project balances; 65,000 painting and
(29,305) Sunfest Labor expenses; 500 transfer from
Highways and Streets
1,370 Prior Year Purchase orders
37,820 29,337 Prior Year purchase orders; 21,676 prior year
Stormwater project balances; (12,693) Sunfest Labor
expenses; (500) transfer to Public Works/Beach
198,614 47,357 Prior Year purchase orders; 49,762 Sunfest labor
expenses; 58,066 FY 14 unspent TAB funds; 43,429
advertising due from FY 14 funding formula
46,133 28,721 Prior Year purchase orders; 24,226 FY 14 funds for
Northside Park patio resurfacing; (7,764) Sunfest Labor
expenses; 950 Beach wheelchair donation
66,000 Town's local match for runway 14/32 repaving
40,400 Use of Beautification committee donations for Convention
Center water feature
749,280 699,280 street paving project increase; 50,000 additional
funds for Beach Patrol headquarters
1,530,648
Water Fund Revenue:

Prior Year Reserves
111,168 Prior Year Encumbrances
Water Fund Expenses:

Personal Services
Capital Outlay
(16,000) Cover asbestos removal at 136th street storage building

(264,832) 111,168 Prior Year purchase orders; 16,000 asbestos
removal at 136th street storage building; (106,000) funding
of Well C redevelopment; (70,000) funding of 1st Street
Water tower; (170,000) funding of 16" water main on St.
Louis Avenue; (46,000) funding of standby generator at
38th Street well site
392,000 106,000 Well C redevelopment; 70,000 1st Street Water
Tower; 170,000 16" water main on St. Louis Avenue;
46,000 standby generator at 38th St. well site
111,168
Transportation Fund Revenue:

Train Revenue
Federal and State Grants
Capital Asset Sales
Prior Year Reserves
7,416 Cover Tram rooftop display

1,721,790 2,626,290 Prior Year MTA/FTA grant balances; (904,500)
reduction in FY 15 anticipated MTA/FTA grants
33,052 Funds from sale of assets purchased with MTA/FTA funds
used to purchase vehicle diagnostic software
292,068 291,810 Local match for prior year MTA/FTA grants;
258 Prior year purchase orders
2,054,326
Transportation Fund Expenses:

Capital Outlay
218,551 112,325 Prior year MTA/FTA grant balances; 102,000 retain

FY 15 local match to fund building maintenance; 33,052
diagnostic software; 13,500 MTA/FTA funding for money
counter preventative maintenance projects; 7,416 Tram
rooftop advertising display; 258 prior year purchase
orders; (50,000) reduce FY 15 grants to actual
1,835,775 2,805,775 prior year MTA/FTA grant balances; (873,000)
Reduce FY 15 grants to actual; (97,000) transfer FY 15 local
match to operations to fund building maintenance
2,054,326
Wastewater Fund Revenue:

Service Charges
Prior Year Reserves
101,593 Additional revenue from Service to West Ocean City to

fund Effluent Disinfection System project
728,762 295,000 Effluent Disinfection System project; 215,000
Electrical Relocation project; 218,762 Prior Year
purchase orders
830,355
Wastewater Fund Expenses:

Capital Outlay
145,116 Prior Year purchase orders

685,239 396,593 Effluent Disinfection System project; 215,000
Electrical Relocation project; 73,646 Prior Year purchase
orders
830,355
Airport Fund Revenue:

Transfer - In From General Fund
Prior Year Reserves
66,000 Runway 14/32 Repaving approved by Council 10/14/14.

86,784
Airport Fund Expenses:

Capital Outlay

66,000 Runway 14/32 Repaving project
86,784
Golf Course Fund Revenue:

Prior Year Reserves
Golf Course Fund Expenses:

Convention Center Fund Revenue:

Prior Year Reserves
40,400 Beautification committee donations for water feature at

Convention Center
832 Prior Year purchase orders
41,232
Convention Center Fund Expenses:

Capital Outlay

40,400 Water feature funded by Beautification committee
donations
41,232
Information Technology Fund Revenue:

Prior Year Reserves
Information Technology Fund Expenses:

Service Center Fund Revenue:

Service Charges to Other Funds
Prior Year Reserves
(400,000) Reduction of Fuel revenue estimate

(374,363)
Service Center Fund Expenses:

Personal Services
(71,000) Retirement contributions

(303,363) (329,000) Purchases for resale - fuel; 25,637 Prior Year
purchase orders
(374,363)
Vehicle & Equipment Trust Fund Revenue:

Prior Year Reserves
255,427 Prior Year encumbrance for ambulance purchase
Vehicle & Equipment Trust Fund Expenses:

Capital Outlay
255,427 Ambulance purchase order brought forward from FY 14
Risk Management Trust Fund Revenue:

Prior Year Reserves
Risk Management Trust Fund Expenses:

General Capital Projects Fund Revenue:

Critical Areas Mitigation
Stormwater Mitigation
Sidewalk Installation
Private Contributions
General Fund Contribution
25,000
25,000
2,321
75,000
749,280
876,601
Pervious pavement on 3rd street (St. Louis Ave project)

Pervious pavement on 3rd street (St. Louis Ave project)
Owner reimbursable repairs
OCDC Funding of Phase II decorative street lights
699,280 Street Paving; 50,000 Beach Patrol headquarters
General Capital Projects Fund Expenses:

St. Louis Avenue
Street Paving
Beach Patrol Headquarters
125,000 50,000 3rd Street pervious pavement; 75,000 Phase II

decorative lighting
701,601 699,280 General Fund contribution; 2,321 sidewalk
installation owner reimbursement
50,000 General Fund contribution
876,601
Budget Amendment # 1
General Fund
Revenue Changes

From Other Agencies
Service Charges
Fines & Forfeitures
Other Revenue
Appropriated Fund Balance
Total Increases
$
35,492
$ 288,750
$ (255,000)
$ (50,000)
$ (26,350)
$ 1,537,756
$ 1,530,648
Expenditure Changes
Items Funded by Council

$ 855,680
Prior Year Purchase Orders
$ 491,355
Items Funded by Grants
$ 288,750
Items Funded in FY 14
$ 190,721
Critical Areas project balances $
35,492
Items Funded by Donations
$
18,650
Savings in Retiree Health
$ (350,000)
Expense Increases
$ 1,530,648
Water and Transportation Funds

Water Fund:
$111,168 Prior year purchase orders
($392,000) operating expense reductions to fund $392,000 in
capital projects including: Well C redevelopment; 1st Street
Water tower; 16 St. Louis Avenue water main; and 38th street
well-site standby generator
Transportation Fund:
$2,918,100 Prior Year MTA/FTA grants

$( 904,500) Reduce FY 15 grants to actual
$ 33,052 Purchase of diagnostic software
$
7,416 Tram advertising display
$
258 Prior year purchase orders
Wastewater and Airport Funds

Wastewater:
$218,762 Prior Year Purchase Orders
$396,593 Effluent Disinfection System funding
$215,000 Electrical Relocation funding
Airport:
$66,000 Transfer from General Fund to fund local match of
Runway 14/32 repaving
Golf Course and Convention Center

Golf Course:
Convention Center:
$40,400 Beautification Committee donations
transferred from the General Fund to install a
water feature
$ 832 Prior Year Purchase Orders
IT, Risk and Service Center Funds

IT:
Risk:
$347 Prior Year Purchase Orders
Service Center:
($400,000) Reduction of Fuel Revenue Estimates. Revenue
reduction was offset by reduction of fuel purchases, $329,000
and use of savings in retirement contributions, $71,000.
Vehicle Trust and Capital Projects Funds

Vehicle Trust Fund:
$255,427 Prior Year Purchase Order for ambulance
General Capital Projects:

$701,601 Increased funding for street paving
$125,000 Increased funding for St. Louis Avenue project
$ 50,000 Increased funding for Beach Patrol Headquarters

5. NEW BUSINESS
B. Discussion of Rental License, Business License and Noise
Permit Fee Structure presented by Finance Administrator
TOWN OF

Agenda Item#
Council Meeting
TO:
THRU:
FROM:
RE:
DATE:
5B
January 13, 2015

Michael Sherman, License Inspector
Proposal to increase license fees by 2%
December 29, 2014
ISSUE(S):
Request to increase room, business license and noise permit fees by

2%.
SUMMARY:
The license fees were increased by 2% in 2009. The increases prior to

this were in 2005 and 2007, at which time the fees were increased
2% each time. It is suggested we increase the fees by 2%.
FISCAL IMPACT:
Approximately $36,600 per year or $18,300 for each 1% increase in

rates.
RECOMMENDATION:
Request the City Solicitor prepare a resolution for the January 20

Council meeting to increase fees 2% increase, rounded to whole dollar.
ALTERNATIVES
Keep current pricing for licenses and permits or raise a higher percentage.
RESPONSIBLE STAFF:
Michael Sherman, License Inspector
COORDINATED WITH:
Martha J. Bennett, Finance Administrator
ATTACHMENT(S):
Current price listing for all business licenses.
BILLING & COLLECTIONS WORKSHEET

7010
Advertising --- promotional
116.00
3510
Amusement ride
116.00
2330
2340
Dry Nightclub --- Adult (21 and over)---City Mgr Approval

Dry Nightclub --- Minor (under 21)------City Mgr Approval
351.00
351.00
2210
Amusement stand or concession
174.00
7000
Electric Personal Mobility Device (Segway)
233.00
0210
Arcade (establishment with 5 or more games)
see vending
7300
Electric Automobile Shuttle Service
306.00
0310
0320
Arts & crafts --- dealer (person)

Arts & crafts --- gallery (location)
116.00
293.00
7510
Electrical inspections
116.00
2710
Employment agency
175.00
0410
Auction store
293.00
2810
Exterminator
175.00
0710
0720
Auto rental agency --- 1 to 10 vehicles

Auto rental agency --- 10 or more vehicles
233.00
351.00
6811
6812
Flea market --- daily (input expiration date)

Flea market --- annual
10.00
116.00
5610
Bail bondsman
293.00
7610
Furniture leasing
116.00
0810
Bakeshop
116.00
3010
Gas & oil service station
174.00
0910
Bank or bank terminal per branch
233.00
3020
Gas & oil service station --- with store, no alcohol
197.00
1110
Barber shop & beauty parlor
116.00
3030
Gas & oil service station --- with store, with alcohol
197+5%
1210
Bicycle rental or repair, 1 to 25 bicycles
each additional bicycle over 25
1220
233.00
9.00
3110
Golf course (obstacle or miniature)
293.00
3410
Insurance agency (per agent)
116.00
1215 Scooter Rental or repair, 1 to 25 scooters
233.00
8710
Boat (charter, head boat, sightseeing)
58.00
2610
Laundromat (per machine)
20.00
1410
Bowling alley (each alley)
31.00
7810
Locksmith
116.00
1510
Bus terminal
351.00
1710
Cable television
233.00
2410
Marina - slips 24 feet and over --- (per slip)
slips under 24 feet --- (per slip)
2420
1810
1820
Candy manufacturing --- sold off premises

Candy manufacturing --- sold on premises
409.00
116.00
1910
Car wash
233.00
2430
Marine railway
116.00
2441
Marina renting boats, jet skis, etc

plus additional per boat
116.00
9.00
Marine facility renting boats, jet skis (temporary)

plus additional per boat
293.00
9.00
2460
Maritime business - any other than above
116.00
3810
Parking lot, commercial, per space
2442
2451
7310
Check cashing service
116.00
8910
8920
Child care --- in home

Child care --- day care center
58.00
116.00
33.00
18.00
2452
5.00
7710
Club --- private
116.00
3910
Pawnbroker or petty loan establishment
583.00
7910
Consultants --- management
116.00
5910
Peddler (if permitted)
116.00
5710
Contractor --- 1 to 5 employees
116.00
5420
Pet Care
58.00
5720 Contractor --- 6 to 10 employees
233.00
351.00
4010
4310
Photograph gallery or studio

Portrait studio
174.00
174.00
(NOTE: add comments)
467.00
5750 Contractor --- 41 employees and over
583.00
2310
2320
Place of entertainment --- no alcohol

Place of entertainment --- with alcohol
5760 Contractor disposal permit (carpet cleaning)
50.00
6410
Office - Business or In-Home
174.00
8810
Day spa (managed by a licensed aesthetician)
116.00
6110
Public utility with a retail outlet
293.00
8110
Detective or Security agency
116.00
4410
Radio station
235.00
8610
8620
Real estate office --- sales

Real estate office --- rentals
174.00
174.00
0233
Dog license
5.00
2510
Dry cleaners
174.00
351.00
159 + 5%

5. NEW BUSINESS
C. Discussion of Resolution to Establish Task Force to Study
Boardwalk Regulation Issues presented by City Solicitor
TOWN OF
TO:
FROM:
RE:
DATE:
Agenda Item #
5C
Council Meeting
January 13, 2015

Resolution to establish task force concerning boardwalk regulation
January 7, 2015
ISSUE(S):
Boardwalk regulation study
SUMMARY:
Venable LLP scope of services includes the formation of a task

force to study current Boardwalk regulations and make
recommendations, as appropriate, in connection with:
1) the impact of recent court rulings addressing regulation of
the Boardwalk;
2) steps that the Town has taken to satisfy those court rulings;
3) issues that have arisen as a result of the Towns
implementation of those court rulings;
4) the current state of applicable law;
5) any revisions to the Town Code to address issues relating to
the regulation of the Boardwalk.
FISCAL IMPACT:
Not applicable.
RECOMMENDATION:
Pass resolution.
1st Class Resort and Tourist Destination
ALTERNATIVES:
None suggested.
RESPONSIBLE STAFF:
Not applicable.
COORDINATED WITH:
Guy Ayres, City Solicitor

Venable LLP
ATTACHMENT(S):
Draft resolution
RESOLUTION 2015- ___

A RESOLUTION ESTABLISHING A TASK FORCE
TO STUDY ISSUES REGARDING BOARDWALK REGULATION
WHEREAS Ocean Citys Boardwalk is a popular attraction, it is necessary to regulate
Boardwalk behavior in order to ensure equal access, public safety and maintenance of a familyfriendly atmosphere.
WHEREAS the laws regulating commerce, performances and noise on the Boardwalk have been
the subject of challenges on First Amendment grounds that have resulted in revision of those
laws and those revisions in turn have resulted in many issues;
WHEREAS the Mayor and City Council of Ocean City (the Town) wish to enact laws
regulating Boardwalk conduct that do not offend the law, but that do take into account the needs
and experiences of the various constituencies, including street performers, that have a stake in
the Boardwalk;
NOW, THEREFORE, BE IT ENACTED AND RESOLVED BY THE MAYOR AND CITY
COUNCIL OF OCEAN CITY that
(a) There shall be a Task Force on Boardwalk Regulation;
(b) The Task Force shall consist of no fewer than five members, including at least one street
performer, each to be appointed by the Mayor and approved by the City Council. The Town shall
provide staff for the Task Force.
(c) The Task Force shall hold public hearing(s), study and make recommendations, as
appropriate, in connection with:
(1) the impact of recent court rulings addressing regulation of the Boardwalk;
(2) steps that the Town has taken to satisfy those court rulings;
(3) issues that have arisen as a result of the Towns implementation of those court
rulings;
(4) the current state of applicable law;
(5) any revisions to the Town Code to address issues relating to the regulation of the
Boardwalk.
(d) The Task Force shall promptly report its final findings.
RESOLVED AND EFFECTIVE this ___th day of _____________, 2015.
ATTEST:
KELLY ALLMOND, Clerk
RICHARD W. MEEHAN, Mayor
Approved as to form:
_______________________________________
LLOYD MARTIN, President
_________________________________
GUY R. AYRES III, City Solicitor
_______________________________________
MARY P. KNIGHT, Secretary

5. NEW BUSINESS
D. Request to Approve Change to Caroline Street Pad Rotation
List presented by City Clerk
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
5D
Council Meeting
January 13, 2015

Kelly L. Allmond, CMC, City Clerk
2015 Caroline Street Pad Rotation List
January 8, 2015
ISSUE(S):
Change to the Caroline Street Pad Rotation List: American Legion

Auxiliarys request to switch with Knights of Columbus #9053.
(Please note: there is no change to PPM 900-2, entitled Caroline
Street Pad)
SUMMARY:
The Town allows three 501(C)(3) non-profit organizations, per year,

to solicit donations and memberships and conduct raffles on three
12 x 20 spaces on the Caroline Street Boardwalk. A rotation list of
pre-qualified organizations was endorsed by Council in May 1999.
The American Legion Auxiliary is one of the three non-profits
scheduled for the 2015 Caroline Street Pad. Due to staffing issues,
they proposed to switch with an organization below them on the list.
Accordingly, their administrator contacted every organization that
followed until they found another in agreement.
Originally, the Administrator reported that Temple Bat Yam was the
first to accept so they both contacted me to request the switch.
However, when I contacted each non-profit to confirm their refusal
of the Auxiliarys offer, the Knights of Columbus #9053 claimed they
never refused and, being higher on the rotation, they wanted the
2015 position.
FISCAL IMPACT:
None
RECOMMENDATION:
I recommend approval to change the American Legion Auxiliary to

the first position in 2017, and change the Knights of Columbus
#9053 to the 3rd Position in 2015 (see attached Revised Rotation
List.
1st Class Resort & Tourist Destination
ALTERNATIVES:
Do not allow the two non-profits to switch positions and have only
two organizations on the Caroline Street Pad in 2015.
RESPONSIBLE STAFF:
Kelly L. Allmond, City Clerk
COORDINATED WITH:
Brenda Moore, Special Events Coordinator
ATTACHMENT(S):
1) PPM 900-2 Caroline Street Pad

2) Caroline Street Pad Rotation List
TOWN OF OCEAN CITY

OCEAN CITY, MARYLAND
POLICY AND PROCEDURE MANUAL
PPM 900-2
SECTION: Legislative
SUBJECT: Caroline Street Pad

________________________________________________________________
The Mayor and City Council allocate three (3), twelve foot by twenty foot (12' x
20') spaces on the Boardwalk at the Caroline Street Pad. These spaces are available
for all interested non-profit organizations located in the 7TH election district and based in
Ocean City from Springfest weekend through Sunfest weekend.
Positions were determined by a lottery drawing conducted by the Mayor and City
Council at their regularly scheduled meeting on May 17, 1999. The position of the
organizations was determined at this meeting and rotation through the list will proceed
with three (3) organizations per year. Organizations must submit application by
February 1st of each year to be added to the bottom of the rotation. Applications must
include a copy of the IRS certificate indicating proof of non-profit status. Each
organization must have a separate Federal ID number to be considered. Local chapters
of national organizations must also provide certification of the local chapter. Any
organization on the list and located outside the 7th Election District as of February 18,
2003 will be grandfathered as eligible in the rotation.
Organizations have the opportunity to select the space they wish on the pad in
the order they are drawn at the lottery. Organizations may not conduct direct sales of
merchandise on the pad, but can solicit donations, memberships and conduct raffles.
No hawking, shouting or voice amplification is permitted. Only volunteers for the
permitted organizations may participate in activities on the pad. Paid solicitors or
soliciting organizations are not permitted. The booth and item(s) being raffled must be
contained within their allotted 12' x 20' space. All ticket booths will be provided by the
Town. Prior to occupying the booth and placement of the raffle item(s), contact must be
made with the City Manager's office so that a City Representative can be present.
Date: 8/27/96
Revised: 3/10/98; 6/1/99;11/30/99; 2/22/00;
2/18/03; 2/22/2005; 2/20/2007
Page 1 of 2
185
ORGANIZATIONS SELECTED FOR CAROLINE STREET PAD
1.
Veterans of Foreign Wars Post #8296 Auxiliary
2.
American Legion Post #166
3.
Knights of Columbus #9053
4.
Temple Bat Yam
5.
Ladies Ancient Order of Hibernians
6.
Ocean City Elks Lodge
7.
Ocean City Lions Club
8.
Ladies Auxiliary of the Elks #2645
9.
St. Marys Star of the Sea Catholic Church
10.
Veterans of Foreign Wars Post #8296
11.
American Legion Auxiliary #166
12.
Kiwanis Club of Greater Ocean Pines-Ocean City
13.
Ocean City Lions Charities, Inc.
Date: 6/1/99
Revised: 2/22/00; 2/18/03; 2/22/2005; 2/20/207
Page 2 of 2
186
ROTATION LIST FOR THE CAROLINE STREET PAD

UPDATED FEBRUARY 2014
2010

Knights of Columbus 4th Degree
2018

2011
Ocean City Lions Charities

Kiwanis Club of Greater Ocean Pines
2019

St Mary's Star of the Sea Catholic Church
2012
VFW Wars Post #8296 Ladies Auxiliary

Temple Bat Yam
2020

Kiwanis Club - Ocean Pines-Ocean City
2013

2021

VFW Post #8296 Ladies Auxiliary
Temple Bat Yam
2014

2022

2023

2024

2025
Kiwanis Club - Ocean Pines-Ocean City

2015 Knights of Columbus 4th Degree

[Knights of Columbus #9053 ]
2016
Kiwanis Club, Ocean Pines/Ocean City

VFW Post #8296 Ladies Auxiliary
2017 Knights of Columbus #9053

[American Legion Auxiliary]
Temple Bat Yam

Mayor and City Council: Work Session

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MAYORANDCITYCOUNCIL

WORK SESSION -MAYOR AND CITY COUNCIL

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

Tuesday, January 13, 2015

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland

REPORT OF CLOSED SESSION

WORK SESSION -MAYOR AND CITY COUNCIL

WORK SESSION -MAYOR AND CITY COUNCIL

WORK SESSION -MAYOR AND CITY COUNCIL

The White Marlin Capital of the World

January 13, 2015

The Honorable Mayor, Council President and Members of Council

Introduction of FY 15 Budget Amendment #1

The budget amendment appropriates an additional $855,680 from

The amount taken from prior year reserves (fund balance)

Approval of Budget Amendment #1

Make additional changes to the FY 15 Budget

Jennie Knapp, Budget Manager

1) Budget amendment ordinance

ORDINANCE 2014TOWN OF OCEAN CITY

Section II, Water Fund:

Section III, Transportation Fund:

Section IV, Wastewater Fund:

Section V, Airport Fund:

Section VI, Municipal Golf Course Fund:

Section VII, Convention Center Fund:

Section VIII, Information Technology Fund:

Section IX, Service Center Fund:

Section X, Vehicle & Equipment Trust Fund:

Section XI, Risk Management Fund:

Section XII, Pension Trust Funds:

Section XIII, OPEB Trust Funds:

Section XIV, General Capital Projects Fund:

Section XIV, All Funds Expenditure Summary:

Capital Projects Fund - General

Section XV, Special Authorization - Budget Manager:

DAVID L. RECOR, CITY MANAGER

RICHARD W. MEEHAN, MAYOR

KELLY L. ALLMOND, CITY CLERK

LLOYD MARTIN, PRESIDENT

MARY P. KNIGHT, SECRETARY

Changes from Adopted Budget:

Charges for Services

Fines and Forfeitures

Appropriated Fund Balance

35,492 Prior Year Stormwater Management and Critical Areas

General Fund Expenses:

Public Works/Beach Maintenance

Sanitation and Waste Removal

Economic Development - Tourism

Culture and Recreation

52,037 Prior Year Purchase orders

Water Fund Revenue:

111,168 Prior Year Encumbrances

Water Fund Expenses:

(16,000) Cover asbestos removal at 136th street storage building

Transportation Fund Revenue:

7,416 Cover Tram rooftop display

Transportation Fund Expenses:

218,551 112,325 Prior year MTA/FTA grant balances; 102,000 retain

Wastewater Fund Revenue:

101,593 Additional revenue from Service to West Ocean City to

Wastewater Fund Expenses: