Tax Reporting Procedure

General Ledger
S_ALR_87012357 - Tax Reporting

Business Process Procedure Overview
Background
SABIC has a statutory requirement to prepare and lodge tax returns in the various
countries it conducts business. This document outlines and explains the necessary
steps required in SAP, to meet Tax Compliant companies various GST/VAT related
reporting requirements. Unless otherwise specified all settings illustrated and
described below are for SAP R/3 4.6b, but this design is appropriate to all releases
of SAP R/3 unless specifically stated otherwise.
Scenario
xx
Prerequisites
Whilst SAP functionality enables reporting of GST/VAT values based on pre-defined
Tax groups, it requires all the Tax companies to be set up within a single SAP
system. For details of the Tax codes that will be used for the various sales and
purchase transactions for each country please refer to the IMG documentation.
This recording should be used as the base for each companys GST/VAT reporting.
It is important that the conventions, standards and code sets defined in this
document are adhered to in order to maintain commonality and uniformity across
SABIC.
This design/configuration document is intended to be used by people that have an
understanding of the functionality and technical details of the SAP R/3 product and
have experience in preparing Statutory Tax returns.
PROCEDURAL STEPS
Menu Path
Transaction Code
Last changed on: 01/06/15

Version: Final
Accounting Financial Accounting General Ledger

Reporting Tax Reports General Advance Return for
Tax on Sales/Purchases S_ALR_87012357 - Advance
Return for Tax on Sales/Purchases
S_ALR_87012357
SAP 4.6C
Work Instruction
Page: 1 of 11
General Ledger
Perform the following steps of how to xxxx using the information below:
SAP Easy Menu
1.
Double Click on S_ALR_87012357 - Advance Return for Tax on Sales/Purchases

Version: Final
SAP 4.6C
Work Instruction
Page: 2 of 11
General Ledger
Advance Return for Tax on Sales/Purchases
2.
Update the following required and optional fields:

Field Name
Description
Values
Company code
Enter required company code

here
Example: 6000
Fiscal year
Fiscal year number
Example: 2002
Posting date
Date that the business

transaction occurred
Example: 01.10.2002
to
3.
Example: 31.10.2002
Click Further selections
Button

Version: Final
SAP 4.6C
Work Instruction
Page: 3 of 11
General Ledger
4.
Click Tax payable posting

Version: Final
Button
SAP 4.6C
Work Instruction
Page: 4 of 11
General Ledger
5.
Click <checkbox> Batch input session required

postings through batch input session.
6.

Field Name
Description
to process
Values
Postings document
type
Choose document type for

postings
Example: AB
Posting date
Date that the business

transaction occurred
Example: 31.10.2002
Posting period
Fiscal month when the

transaction posts to the
General Ledger
Example: 10
Due date of the tax

payable
Due dates
Example: 15.11.2002

Version: Final
SAP 4.6C
Work Instruction
Page: 5 of 11
General Ledger
Field Name
Session name
Description
Values
Enter your Batch Session

name.
Example: RFUMSV00_OCT
This procedure will create a Batch Input Session that needs to be processed
in order to achieve the posting of the tax Payable/Receivable. Please note that
direct postings to the Input and Output Tax Accounts will not be permitted as
they will be set as Auto Posting only, and all values representing Input or
Output Taxes are to be processed via the Tax Screen of the document posting
transactions.
7.
Click Output tax
Button.

Version: Final
SAP 4.6C
Work Instruction
Page: 6 of 11
General Ledger
8.
Select the radio buttons as on the screen above.
9.

Field Name
10.
Description
Values
Output Line Items
Program variant
Example: /SABIC_OUT
Output Tax Total
Program variant
Example: /SABIC_OUTTO
Input Line Items
Program variant
Example: /SABIC_INPUT
Input Total
Program variant
Example: /SABIC_IN_TO
Balance per company

code
Program variant
Example: /SABIC_TOTAL
Click Execute Button

Version: Final
to generate postings (batch input session).
SAP 4.6C
Work Instruction
Page: 7 of 11
General Ledger
Tax on sls/purch. adv. ret.: Posting date 01.10.2002 to 31.10.2002
Above is an example of the Tax Report that is produced. The report will
produce 4 pages:
Page 1 shows totals for Output tax by Tax Code.
Page 2 shows totals for Input tax by Tax Code.
Page 3 shows totals for each company code selected, by Tax Code.
Page 4 shows totals for all company codes selected, by Tax Code.
This report is extremely useful for detailed analysis of transactions pertaining to Tax
and their values. As such many of the other parameters are useful for detailed
Version: Final
SAP 4.6C
Work Instruction
Page: 8 of 11
General Ledger
reporting. Following is a description of the other parameters that may be
useful.
Tip: You can print this report or download it as a local file. To create postings from
the batch input session use transaction code SM35, select you session and
process it.
Batch Input: Session Overview
11.
Select session RFUMSV00_OCT.
12.
Click Process Button
to create postings
Process Session RFUMSV00_OCT

Version: Final
SAP 4.6C
Work Instruction
Page: 9 of 11
General Ledger
13.
Click <radio button> Display errors only
14.
Click Process Button
to create postings.
Information
15.
Click Session overview Button
16.
The message bar displays Batch Processing Complete

This procedure postings of the tax payable/Receivable. It also is necessary to clear
the amounts in the Tax Clearing account to ensure that the tax payable/receivable to
Accounts Payable or Accounts Receivable, is created in order to be paid via the
automatic payment program (F110) or paid and cleared via the Incoming Payments
(F-28) procedure.

Version: Final
SAP 4.6C
Work Instruction
Page: 10 of 11
General Ledger
Although the above procedure calculates and posts the tax payable/receivable to the
tax payable/receivable account, this account needs to be cleared and paid. The
following accounts have been created:
119904
119905
119906
GST on Inputs
GST on Outputs
GST Pay/Rec Clearing
The tax payable/receivable Account is managed as Open Item and as such a

clearing procedure needs to occur in order to pay the values to the Statutory
Authorities.
Therefore, the value of Tax to be paid needs to be identified. This can be achieved
by an inquiry on the tax payable/receivable account in the general ledger by posting
dates and uncleared items.

Version: Final
SAP 4.6C
Work Instruction
Page: 11 of 11

Tax Reporting Procedure

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General Ledger

S_ALR_87012357 - Tax Reporting

Last changed on: 01/06/15

Accounting Financial Accounting General Ledger

SAP Easy Menu

Double Click on S_ALR_87012357 - Advance Return for Tax on Sales/Purchases

Last changed on: 01/06/15

Advance Return for Tax on Sales/Purchases

Update the following required and optional fields:

Enter required company code

Fiscal year number

Date that the business

Click Further selections

Advance Return for Tax on Sales/Purchases

Last changed on: 01/06/15

Click Tax payable posting

Last changed on: 01/06/15

Advance Return for Tax on Sales/Purchases

Click <checkbox> Batch input session required

Update the following required and optional fields:

Choose document type for

Date that the business

Fiscal month when the

Due date of the tax

Last changed on: 01/06/15

Enter your Batch Session

Click Output tax

Advance Return for Tax on Sales/Purchases

Last changed on: 01/06/15

Select the radio buttons as on the screen above.

Update the following required and optional fields:

Output Line Items

Output Tax Total

Input Line Items

Balance per company

Click Execute Button

Last changed on: 01/06/15

to generate postings (batch input session).

Tax on sls/purch. adv. ret.: Posting date 01.10.2002 to 31.10.2002

Page 1 shows totals for Output tax by Tax Code.

Page 2 shows totals for Input tax by Tax Code.

Batch Input: Session Overview

Select session RFUMSV00_OCT.

Click Process Button

Process Session RFUMSV00_OCT

Click <radio button> Display errors only

Click Process Button

Click Session overview Button

The message bar displays Batch Processing Complete

Last changed on: 01/06/15

The tax payable/receivable Account is managed as Open Item and as such a

Last changed on: 01/06/15

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