Section 4 Technical - SCC

ENERGY EFFICIENCY SERVICES LIMITED
(A JV of PSUs of Ministry of Power, Govt. of India)

A-13, IWAI Building, 4th Floor
Sector 1, Noida -201301, Distt : Gautam Budh Nagar, U.P.
Section 4
Technical and Special Conditions of Contract
NIT/BidDocumentNo.:EESL/06/2014-15/ArunachalPradesh/CSR-PFC/0512013-LED-HomeLigting
Dated 18.12.2014
Name of Work: Design, Manufacture, Supply, Erection, Testing and Commissioning of LED based Solar Home Lights
in villages of 10 districts of Arunachal Pradesh including complete system warranty and its maintenance for 5 Years
UNDER CSR INITIATIVE of Power Finance Corporation Limited (PFC).
BIDS ARE TO BE SUBMITTED AS FOLLOWS:

Envelope 1 should contain following
a. Bid document fee in the form of Bankers Cheque/ Demand Draft drawn in favor of Energy Efficiency
Services Limited payable at New Delhi.
b. Letter of the bidder submitting the bid in the form as stipulated in the bid document i.e., as per Bid Form as
attachment 1 of section - 6, Forms& Procedure.
c. Bid Security fees/Earnest Money Deposit as Attachment 2 by Bankers Cheque/ Demand Draft drawn in favor
of Energy Efficiency Services Limited or in the form of Bank Guarantee as per prescribed format in section
6.
d. Power of attorney to sign the bid as attachment 3 of section - 6, Forms& Procedure. Bidders to use their own
format.
e. Certificate regarding acceptance of important terms and conditions as per ITB clause 4.9 as attachment 4.
Format enclosed in section 6.
f. Form of acceptance of EESL fraud prevention policy as per attachment 8 of section - 6, Forms& Procedure.
Envelope 2 should contain following:
a. Deviation statement as per attachment 5 of section - 5, Forms & Procedure.
b Techno-commercial bid as indicated in bid document. Documentary evidence regarding bidders qualifications
to perform the contract as required in qualifying Requirement including but not limited to following.
1. Technical Specifications
2. Qualification Requirement
3. RFP Forms for documentary evidence for qualifying requirement
4. Special conditions of contracts
5. One complete set of RfP documents subsequent amendments (if any) duly signed and stamped on each page.
NIT/BidDocumentNo.:EESL/06/2014-15/ArunachalPradesh/CSRPFC/0512013-LED-HomeLigting Dated 18.12.2014
Section -4 (Technical & SCC)
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Envelope III should contain shall comprise of:

a. Price Bid in the format prescribed in the tender document
Initially, Envelope I containing documents as stated above will be opened.
Envelope-II will be opened on the same day of only those bidders who have submitted EMD and requisite documents
in Envelope-I.
Envelope-III (Price Bid) shall be opened subsequently subject to acceptance of Techno-Commercial Bid. Opening date
will be intimated to all those bidders, who are found technically & commercially acceptable to EESL.
Price-Bid of the technically disqualified bidders will be returned in unopened condition to the respective bidders.
On behalf of EESL
Kumar Saurabh
Sr.Mgr. (Technical & Contracts)
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1.
Background Information
Power Finance Corporation Limited (PFC) has provided the CSR project assistance to EESL for
implementing of the project for 8589 Nos. of LED based Solar Home Light System (SHLS) in villages of
10 districts of Arunachal Pradesh in collaboration with Arunachal Pradesh Energy Development Agency.
The responsibility for implementing the project has been assigned to Energy Efficiency Service Ltd.
(EESL) being a facilitator for the public sector to achieve target of investment of 2% of their profit in CSR
related activities leading to energy efficiency improvements. Such projects, not only, leads to
improvement in energy access to remote regions but also goes a long way in contribution to the socioeconomic growth of the rural villages across the country. EESL intends to hire third party agency for
carrying out the work as described below.
2.
About EESL
Energy Efficiency Services Limited (EESL) is a Joint Venture Company of 4 Central Public Sector
Undertakings of Ministry of Power, Government of India - NTPC Limited, Power grid Corporation of
India Limited, Power Finance Corporation and Rural Electrification Corporation. It was formed to lead
the market development and implementation functions of the National Mission for Enhanced Energy
Efficiency (NMEEE) which seeks to unlock the energy efficiency market of Rs. 74,000 crores. EESL
obtained its Certificate of Incorporation on 10th December 2009 and obtained its certificate for
Commencement of Business on 11th February 2010.
Objectives
3.
To facilitate preparation of energy efficiency projects for Demand Side Measures including municipal
functions, agriculture, public building, lighting etc.
To implement schemes, programmes and policies of central and state governments or its agencies.
Partner with private ESCOs and other companies to promote energy efficiency.
To provide consultancy services in the field of energy efficiency, CDM projects, and other related areas.
To identify and impart training to build the capacity of stakeholders.
About PFC
PFC was set up on 16th July 1986 as a Financial Institution (FI) dedicated to Power Sector financing and
committed to the integrated development of the power and associated sectors. The Corporation was
notified as a Public Financial Institution in 1990 under Companies Act, 1956. The Corporation is
registered as a Non Banking Financial Company with the Reserve Bank of India (RBI). RBI, vide its
revised
Certificate
of
Registration
no.
B-14.00004
dated
July
28,
2010
classiied
the
company
as
an
Infrastructure
Finance
Company
(NBFC-ND-IFC).
PFC, which has entered its Silver Jubilee Year in 2010, is a Schedule-A, Nav-Ratna CPSE (conferred by
Page 3 of 29
Govt. of India on 22nd June, 2007) in the Financial Service Sector, under the administrative control of
the Ministry of Power. Its Registered and Corporate Offices are at New Delhi.
PFC was incorporated with an objective to provide financial resources and encourage flow of
investments to the power and associated sectors, to work as a catalyst to bring about institutional
improvements in streamlining the functions of its borrowers in financial, technical and managerial areas
to ensure optimum utilization of available resources and to mobilize various resources from domestic
and international sources at competitive rates.
CSR Vision Statement and Objective:
Power Finance Corporation Ltd (PFC), through its Corporate Social Responsibility and Sustainable
Development initiatives, shall continue to undertake projects for Sustainable Development, mainly
focusing on fulfillment of Power and Energy needs of the society.
The aim of the Corporate Social Responsibility Policy (CSR Policy) is to ensure that the Corporation
becomes a socially responsible corporate entity committed to improving the quality of life of the society
at large.
4
Scope of Work:
The Scope of Work of a bidder shall include to supply, installation, commissioning and operation of Solar
Home Light System project in ten districts of Arunachal Pradesh (refer site details in Annex-2). The
scope covers:
1. Preparation of DPR
1.
2.
3.
Bidder has to carry out actual site location assessment and detailed design configuration of the
solar home lighting systems at the identified sites.
Identification of specific locations for installing the lights shall be in consultation with village
communities/Panchayat members, relevant APEDA nodal officers, and circle officers.
Bidder has to submit a detailed report [Format in Annexure - I] for the same within 4 weeks from
the date of order placement duly verified by State Nodal Agency Arunachal Pradesh Energy
Development Agency (APEDA).
2 Training, Awareness and sensitization

2.1 Awareness and sensitization campaigns to ensure continuous involvement of local communities to
ensure safe upkeep of the infrastructure. Create awareness about benefits of solar home lighting
systems over kerosene lamps.
2.2
Close liaison with respective District Magistrates and Circle Officers, to ensure necessary ground
approvals for smooth implementation.
2.3
Conduct local training for the representative of the beneficiaries, and disseminate operating manual
for maintenance, protection and Dos & Dont.
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2.5
Through sensitization activities, high level of social cohesion to be built among villagers to ensure
a common sense of ownership.
2.6
The villagers shall be imparted with relevant training on system operation and general
maintenance techniques. Capacity-building of the end user for uninterrupted maintenance.
2.7
After installation/commissioning, the System to be handed over to Local Village Authorities in coordination with State Nodal Agency.
2.8
Bidder shall submit the detailed report including local training, awareness and sensitization
campaigns, Methodology for sustainable maintenance for further five years to client with relevant
photographs and videos.
3. Installation & Commissioning

3.1
Installation and commissioning of about 8589 LED based Solar Home Lighting System in villages of
seven districts of Arunachal Pradesh. The list of target beneficiaries shall be provided to the bidder
during implementation.
3.2
Bidder shall comply with all applicable regulatory and statutory norms. Bidder has to obtain
approval/NOC from appropriate Govt. authority for implementing the project in each selected
village.
3.3
Bidder should apply for MNRE Subsidy on behalf of EESL through notified Channel partners of
MNRE which is an integral part of bidders scope of work.
3.4
Bidder should complete the project within 5 months from the date of placement of order. Further
bidder has to obtain an installation completion letter/certificate from respective village
panchayats and Arunachal Pradesh Energy Development Agency (APEDA).
3.6
Each Battery Box is to be provided with a colored metallic sticker duly riveted on battery box
displaying CSR Initiative of Power Finance Corporation Limited (PFC) with logo (PFC) and Project
Implementer: EESL (logo): Size and design of sticker will be finalize by customer. And, also similar
format shall be printed on other side battery box.
3.7
Bidder should submit the Certificate (Annexure 1) and photographs of the each system installed
which must shows complete installation setup in the home with beneficiary, UID No. of the system.
4. Operation & Maintenance (O&M)

4.1
Bidder has to submit the operation, instruction and maintenance manual, in English and Hindi
should be provided with each Solar Home lights.
The following minimum details must be provided in the Manual:

a. About the complete photovoltaic system including PV modules, battery and electronics
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b.
c.
d.
e.
Dos and Donts

Clear instructions on regular maintenance and trouble shooting of the system
Name & address of the contact person in case of non-functioning of the system.
About LED lighting.
4.2
The Operation & Maintenance (O&M) cost of the system is in-built in the system cost. The bidder shall
provide O&M of the system for 5 years.
4.3
It is mandatory for the bidder to open an authorized service center in the concerned district before the
supply /installation of the system.
4.4
The necessary training shall be provided by the bidder. The bidder shall give maintenance schedule for
any repair of the system including batteries and lamp replacement. Necessary maintenance spares for
five years trouble free operation shall be supplied with the system.
4.5
Bidder has to provide a toll free number of IVRS which will be embossed/ punched on battery box
which in case of non-working/ operational problems etc of system will be dialed by the beneficiary etc
to lodge a complaint in respect of system problems.
4.6
Bidder shall depute service personnel to make routine quarterly maintenance visits. The maintenance
shall include thorough testing & replacement of any damaged parts Apart from this any complaint
registered/ service calls received / faults notified in the report generated by the IVRS should be
attended to and the system should be repaired/ restored/ replaced within 4 days.
4.7
Bidder shall furnish Weekly Project Update Report. EESL reserves the right to undertake field visits
any time during/after project implementation phase.
Bidder shall furnish Quarterly Project Update Report in the first two years of the warranty period.
4.8
4.9
Bidder shall furnish Half Yearly Project Update Report in the remaining five years of the warranty
period.
4.10 Bidder shall ensure that the project gets completed within the stipulated time frame. A Project
Monitoring Report shall be submitted to EESL during the execution of the project.
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5. QUALIFYING REQUIREMENT:
S.No.
Criteria
Documents to submit
Bidder can be any entity registered under any Act Copy of certificate of incorporation/Memorandum
prevailing for the time being in India.
of Association/Article of Association/ Partnership
Deed or any other relevant document(s) may be
furnished along with the bid.
Bidder could be authorized channel partners of 1. Copy of letter for channel partner of MNRE for
off-grid and decentralized Solar PV applications
MNRE for off-grid and decentralized Solar PV
to be submitted.
applications.
2. In case of consortium, the bidder should furnish
an Excise Registration Documents to support
Consortium of LED luminaire manufacturer with in
that they are manufacturers of LED Luminaire
house manufacturer facility and MNRE authorized
along with copy of letter for channel partner of
channel partners for off-grid and decentralized Solar
MNRE for off-grid and decentralized Solar PV
PV applications.
applications to be submitted
Or
(In case of consortium, the partners in the

3. In case of consortium, bidder must indicate the
consortium shall not separately participate as
name of the lead partner and consortium
independent bidder or as members of any other
agreement to be submitted
consortium in this bidding process. All bids in
contravention of this shall be rejected).
3.
4.
Bidder should have the experience in supply & Documentary proof Letter of Award / Work
installation of off-grid LED based Solar Lighting Order Copy / Supply & Installation Completion
Systems and should have executed similar projects Certificate to be submitted.
in the last 3 years involving:
Shall submit a duly filled Performa I
One similar completed work costing not less
than the amount equal to Rs.32 crore.
Two similar completed work costing not less
than the amount equal to Rs.24 crore each.
Three similar completed work costing not less
than the amount equal to Rs.16 crore each.
Bidders should have average Annual Turnover Duly authorized copy of audited annual report is to
(ATO) of at least INR 40.0 Crs for immediately be submitted by respondent along with CA
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preceding last Three financial years (2011-2012, certificate.

2012-2013, and 2013-2014). In case of consortium
Shall submit a duly filled Performa II
ATO of Lead Member shall be consider.
5.
The respondent should be profitable in at least one Duly authorized copy of audited annual report is to
years of the last 3 financial years (2011-2012, 2012- be submitted is submitted CA certificate.
2013, 2013-2014). In case of consortium profit of
Shall submit a duly filled Performa III.
Lead Member shall be consider.
6. Terms of Payment:
First Instalment@10% of contract value (part A) on pro-rata basis payable on
I.
Signing of contract agreement between EESL and successful bidder.
II.
Submission of detailed project report duly approved by appropriate State Nodal Agency.
III.
Submission of Copy of application to MNRE for grant of any applicable subsidy.
IV.
Submission of Proforma Invoice as per the work order.
V.
Submission of an unconditional Performance Security in the form of Demand Draft/ Pay Order or
Bank Guarantee of 10% of the total contract value.
Second Installment @30%of contract value (Part A) on pro-rata basis payable on
I.
II.
III.
IV.
Submission of evidence for supply of all equipment onsite confirming display of PFC logo, duly
acknowledge by APEDA/ District administration.
Submission of report supported with labeled photograph on completion of village community
training, awareness/ sensitization, capacity building measures undertaken and development of
entrepreneurship etc in each village with relevant photographs and videos.
Submission of evidence regarding completion of installation & commissioning certificate of at
least 50% of LED based solar home lighting system, duly certified by APEDA, appropriate
panchayats head along with valid copy identity proof.
Submission of weekly project updates report.
Third Installment @40%of contract value (Part A) on pro-rata basis payable on

I.
II.
III.
Submission of evidence of successful completion of installation & commissioning of remaining

50% of LED based Home lighting systems in the identified villages along with progress report
and photograph with valid copy identity proof.
Submission of report supported with labeled photograph on completion of village community
awareness/ sensitization, capacity building measures undertaken and development of
entrepreneurship etc in each village.
Submissions of weekly project update report.
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IV.
Submissions of Project Completion report.
Fourth Installment@20% of contract value (Part A) on pro-rata payable on

I.
II.
On 6 months after successful operation of the all lights.

Completion of Impact Assessment study report through EESL/Independent Agency and
acceptance of the same by PFC.
Payment towards three year additional warranty after two years standard warranty:
Payment will be released in three equal installments at the end of each year from the end of third year onwards
till end of fifth year on certification of Engineer in Charge.
Party is to quote minimum 12% of Sub-total Part A (1+2+3) i.e. towards three years additional warranty after
two years standard warranty. Otherwise, differential amount will be deducted from other invoices and will be
released in subsequent three years in equal amount along with payment towards additional warranty.
Note: Part A contains:-
1. Design, Manufacture, Supply, Erection, Testing of stand-alone LED based home Lighting system with two
years standard warranty [as per Technical Specifications defined in Scope of Work].
2. Installation and commissioning of above.
3. Inland transportation including loading, unloading and transfer to Site, insurance and other costs incidental to
delivery.
EESL has the right to seek any additional documents / information / certification it deems fit prior to be release
of any installment.
7.Completion Time:
The entire Design, Manufacture, Supply, Erection, Testing and Commissioning of LED based Solar Home Lighting
system shall be completed in 5 months from the date of Notification of Award. Further bidder has to obtain an
installation completion letter/certificate from respective village panchayats and Arunachal Pradesh Energy
Development Agency (APEDA).
Time Schedule includes the time required for mobilization as well as testing, rectifications if any, retesting and
completion in all respects to the entire satisfaction of Engineer-in-charge.
8.0 GENERAL TECHNICAL SPECIFICATION:
A Solar Home Light Systems (SHLS) consist of Two white LED luminary ( 7 watt each ) as per configuration
along with solar PV modules and battery of given capacity, necessary control electronics-inter connecting wires
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/ cables, module mounting structures etc. to operate the load for 5 hrs. daily. The broad performance
specifications of solar home lighting system are given below. Bidder shall submit the Proforma IV.
BROAD PERFORMANCE PARAMETERS

PV Module
The MNRE approved, indigenously manufactured PV Module should be used.
Battery
SPV module 12V, 40Wp at STC module VOC minimum of 21 V.

Low Maintenance flooded electrolyte Tubular positive plate Lead Acid batteries of capacity
12V,40 AH @ C/10,
Min depth of discharge - 75%

Light Source
White Light Emitting Diode (W-LED) battens 7 Watt. Mid flux LEDs to be used.
Using LEDs which emits ultraviolet light will not be permitted.
White color (color temperature typical 6500K with standard tolerance of 510K as per IS
Light Out put
16103 - 2.
The illumination should be uniform without dark bands, abrupt variations, and soothing to
the eye.
Mounting of light WallWall
or ceiling.
or ceiling
Electronics
Min 85 % efficiency
MINIMUM TECHNICAL REQUIREMENTS / STANDARDS
1. DUTY CYCLE
The LED solar home lighting system should be designed to operate for 5 hrs. daily for three
days.
2. SPV MODULES:
I.
II.
III.
IV.
The MNRE approved, indigenously manufactured PV Module (IEC Tested) shall only be
used in the project. Crystalline high power/efficiency cells shall be used in the Solar
Photovoltaic module. The power output of the module shall not be less than 40Wp at
load voltage* 16.4 +/- 0.2 Volt under standard test conditions (STC). * Not applicable in
case of MPPT charge controller.
The open circuit voltage of the PV modules under STC should be at least 21.0 Volts.
PV module must be warranted for output wattage, which should not be less than 90% at
the end of 10 years and 80% at the end of 25 years.
The terminal box on the module shall be designed for long life out door operation in
harsh environment should have a provision for opening for replacing the cable, if
required.
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V.
VI.
The offered module shall be in accordance with the requirements of MNRE.

Latest edition of IEC 61215 edition II / IS 14286 for Crystalline and shall be certified by
MNRE authorized test centre. The bidder shall submit appropriate certificates.
VII.
PV modules must quality to IEC 61730 Part 1- requirements for construction & Part 2
requirements for testing, for safety qualification.
VIII.
Protective devices against surges at the PV module shall be provided. Low voltage drop
bypass diodes shall be provided and if required, blocking diode(s) may also be provided.
IX.
Module Efficiency must not to be less than 14%.
X.
IDENTIFICATION AND TRACEABILITY.
Each PV module must contain the following information:
a) Name of the manufacturer of PV Module
b) Model or Type Number
c) Serial Number
d) Month and year of manufacture
e) I-V Curve for the module
f) Unique Serial No. and Model No. of the module.
g) NOT FOR SALE
Copy of Test certificate for the quoted product (PV Module) from SEC or NABL accredited
laboratories certified by MNRE shall be enclosed with the offer.
3. BATTERY
Battery shall be flooded electrolyte Tubular Lead Acid, Low Maintenance type with low antimony
lead alloy plates and ceramic vent plugs. The positive plate should contain low antimony casted
at high pressure to ensure the void free and consistence grain orientation to protect plate
support from anodic corrosion. The batteries should conform to IS 1651 / IS 13369. A copy of
the relevant test certificate for the battery should be furnished. The battery of reputed Indian
make Exide/HBL, Southern/Luminous for relevant IS 1651/IS 13369/IEC 61427 standard shall
only be used.
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
Capacity of the battery shall not be less than12V, 40 Ah at C/10 rate.

DOD shall be 75% i.e., at least 75 % of the rated capacity of the battery should be
between fully charged & load cut off conditions.
Battery shall have a design life expectancy of minimum 1200 cycle at 80% DOD at
25C with C10 discharge.
Battery terminal shall be provided with covers.
Suitable carrying handle shall be provided.
Bidder shall mention the design cycle life of batteries at 75%, 50% and 25%
depth of discharge at ambient temperature up to 45 degree C.
The batteries shall be designed for operating in ambient temperature of site up to
50 degree C. (We should put it between 4 deg C to 40 deg C as per the weather
conditions).
The self-discharge of batteries shall be less than 3-4 % per month of rated
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ix.
capacity at 27 degree C.
Batteries shall be provided with micro porous vent plugs & acid level indicator.
4. Light Source:
I.
II.
III.
IV.
V.
VI.
VII.
The light source will be of white LED type Mid Flux LEDs .The color temperature of
white LEDs used in the system should be in the range typical 6500K with standard
tolerance of 510K as per IS 16103-2). Use of LEDs which emits ultraviolet light will
not be permitted. The quality of light should be soft soothing to the eye .It must be
free from the glare.
The illumination should be uniform without dark bands or abrupt variations, and
soothing to the eye. Higher light output will be preferred. The light output from the
white LED light source should be almost constant.
The lamps should be housed in an assembly suitable for indoor use and shall comply
with IP40. The temperature of heat sink should not increase more than 30 degree C
above ambient temperature even after 48hrs of continuous operation. Heat Sink
Material used in the LED batten should be of Extruded Aluminum as body and good
heat sink in order to have good heat dissipation and thermal management for
ensuring the better life of the luminaries with high quality of Polycarbonate diffuser
for achieving soft and glare free light.
Mid power LED of CREE/NICHIA/OSRAM/PHILIPS Make (Having LM79 and LM 80
test report) shall only be used.
The lumens output of luminaire should be typical 560 lumens for 7 watt lamp with
permissible standard tolerance of IS 16103-2.
The LEDs luminaire should have life time of about 50,000 hrs as per LM70.
The lumen depreciation of LED luminaire shall not be more than 30% at 50,000
burning hours as per LM70. Power consumption of the LED Luminaire / Lighting unit
shall Nominal 7 Watt (including LED Driver power loss) with permissible standard
tolerance as per IS 16103-2(Standards and copy of test certificate should be
submitted).
VIII.
Other Parameters:
LED DC current regulation better than 3 %
Input 12 V DC
Driver Type- DC-DC (as per IEC 62384)(Standards and copy of test certificate
should be submitted)
CRI typical 75, min 70
Lighting quality- Free from glare and flickering and UV
Ambient temp up to 50 deg
Total electronics efficiency > =90 %
IX.
Driver Characteristics - reverse polarity protection and suitable to operate between
10V to 14V
X.
Auto resettable reverse polarity protection shall be provided
XI.
LED lighting unit shall comply to LM 70, LM -79-08 and LM -80-08 (Standards and
copy of test certificate should be submitted).
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XII.
The beam angle of luminaries shall be min 100 deg and the distribution shall be
symmetrical on either side of axis.
XIII.
The luminaries have to be mounted on the wall only and the light must be distributed
XIV.
Luminaries should have embossing of manufacturer and be manufactured in India
XV.
The lighting design to be submitted (polar curve and lux distribution) considering the
Sample Room Size 4.0M X 3.0M X3.0 M .
5. ELECTRONICS
i.
Incorporating MPPT Charging to maximize energy drawn from the Solar PV

array. The MPPT charger shall be microcontroller based. The details of working
mechanism of MPPT shall be mentioned. PV charging efficiency shall not be less
than 90% and shall be suitably designed to meet array capacity. MPPT Charger
must conform to IEC 62093, IEC 60068 (Standards and copy of test certificate
should be submitted) as per specifications. At least compliance test report of
MPPT
as
per
EN50530
should
be
submitted.
ii.
The charge controller shall have

(i)
Appropriate battery charging algorithms with temperature compensated
set points for charging/ discharging
(ii)
PV array disconnect/reconnect and load disconnect/reconnect points
(iii)
Charger rating 12V 5. A
(iv)
Protection against polarity reversal of PV array and battery, Over Current,
Short Circuit, Deep Discharge, Blocking diode protection against battery
night time leakage through PV Module
(v)
Electronics should operate at 12 V and the efficiency of DC-DC converter
should be at least 90 %.
(vi)
The system should have protection against battery overcharge and deep
discharge conditions. The numerical values of the cut off limits of lower
voltage should not be less than 11.1 Volt.
(vii) Fuses should be provided to protect against short circuit conditions.
(viii) A blocking diode should be provided as part of the electronics, to prevent
reverse flow of current through the PV module, in case such a diode is
provided with the PV module.
(ix)
Full protection against open circuit, accidental short circuit and reverse
polarity should be provided
(x)
The self-consumption of the charge controller shall not be more than 20
mA at rated voltage and rated current.
(xi)
Adequate protection shall also be incorporated under no-load conditions
(i.e. when the system is ON & the load (LED Lamp is removed)
The system should be provided with 2 LED indicators: a green light to indicate
charging in progress and a red LED to indicate deep discharge condition of the
battery. The green LED should glow only when the battery is actually being
charged.
All capacitors ceramics based shall be rated for max. temp of 105 C.
iii.
iv.
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v.
vi.
vii.
viii.
ix.
x.
xi.
The voltage drop from module terminals to the battery terminals should not
exceed 0.6 volts including the drop across the diode and the cable when
measured at maximum charging current.
Charge controller should be used indoor & housed in a suitable casing as per
IP21.
The charge controller should be mounted on wall above 6 feet from ground.
They should have Visual Displays:
Voltage, Current (PV)
Battery Voltage, Charge status in %, Charging & Discharging current
Voltage, Current (Load).
Technical Requirement/Standards
Item / System
Applicable BIS /Equivalent IEC Standard Or MNRE Specifications

Standard Description
Solar PV Systems
Standard Number
Crystalline
Silicon IEC 61215 / IS14286
Terrestrial PV Modules
Test Certificates / Reports from IECQ / NABL
accredited laboratory for relevant IEC /
equivalent BIS standard. If IEC certificates are
not available for capacity, qualification
certificate from IEC / NABL accredited
laboratory as per relevant standard for any of
the higher wattage regular module shall be
furnished. Further, the manufacturer should
certify that the supplied module is also
manufactured using same material design and
process similar to that of certified PV module
Charge Controller/MPPT
Units and Protections
Storage Batteries
Efficiency Measurements
Environmental Testing
IEC 62093
IEC 60068-2 (1, 2, 14, 30)/Equivalent BIS Std.
EN 50530 compliance report
General Requirements &

Methods of Testing Tubular
IS 1651/ IS 13369
Lead Acid /Capacity Test
Charge/Discharge
Efficiency Self-Discharge
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Cables
General Test and

Measuring Method
PVC insulated cables for
working voltage up to and
including 1100 V
Junction Boxes /Enclosures

for Charge
Controllers/
Luminaries
LED
General Requirements
IEC 60189
IS 694/ IS 1554
IEC 62208
IP65
IP 40
Lamps
LM -80-08
Luminary
LM 79-08
Cycle life
LM 70
LED Luminaire
IEC 61347-2-13 : LED driver safety.

IEC 62384 : LED driver performance
IEC 60598:General requirements and tests
IEC 61347-2-13 : LED driver safety
6.
MECHANICAL HARDWARE:
A metallic frame structure (hot dip galvanized) to be fixed on the roof. The frame structure should be
fixed at 30 degree from horizontal facing true south.
(i)
BATTERY BOX :
A vented metallic box of 18 SWG thick made of pre coated galvanized (60 micron thickness) ms sheet for
housing the storage battery indoors should be provided with proper lock and key. The boxes should be
inscribed with a metallic sticker with PFC CSR Project and EESL written on at least one faces and on other
similar shall be printed on other side. The size of box should be as per battery size (including vent plug/level
indicator) providing minimum clearance of 25 mm on all sides. Louvers for proper ventilation should be
provided on one side and back of the battery box. No vent shall be providing on top of battery box. Box should
be provided with proper locking arrangement. The edges of box should be turned properly to give smooth edge
and good strength. Two wooden battens should be fixed inside the battery box to avoid the electrical contract
between battery and box. Danger logo as approved by EESL shall be screen printed on the box. Since the battery
Page 15 of 29
box will be sited on ground surface, it should be kept on plastic/rubber/jute mat minimum 10 mm thick to avoid
the direct contact on ground.
(ii)
ELECTRIC CABLE
The electric cable used shall be twin core PVC insulated water and UV resistance (if cable is exposed to
outdoor) copper cable of minimum size 1.5mm. Cable shall meet IS 1554 / 694 Part 1:1988 & shall be of 650 V/
1.1 kV.
7.
OTHER FEATURES
A toll free number (i.e.,..) of IVRS of EESL and UID number of minimum computer font size 72
or 13 mm (issued/provided by EESL) is to be embossed/ punch on battery box by contractor/ bidder,
which in case of non-working/ operational problems etc of system will be dialed by the beneficiary etc to
lodge a complaint in respect of system problems. The IVRS will divert the complaint to Contractor/ bidder
through E mail, SMS etc. The contractor/ bidder will have to rectify the same to make/ restore the system
to working position within 72 hours in the warrantee period of 5 years, failing which the system may be get
rectified on contractor/ bidder cost and the cost will be recovered by contractor/ bidders pending claims
what so ever and appropriate action as per noncompliance etc of agreement will be considered/taken. A
email Id also mentioned in a box as For feedback and complaints, please email to csr@eesl.co.in
8.0 INSTALLATION OF SYSTEM:
The system should be properly installed at site. The SPV module mounting structure along with suitable
mounting legs should be properly grouted depending upon the location and requirement of the site. The
grouting should be such that it should withstand the maximum wind speed /storm. The frame should be
grouted with CC mixture of 1:2:4 Cables of appropriate size should be used to keep electrical losses to a
bare minimum. All wiring should be in a proper conduit or capping case. Wire should not be hanging
loose. Any minor items which are not specifically included in the scope of supply but required for proper
installation and efficient operation of the SPV systems, is to be provided by the manufacturer as per
standards.
EARTHING
The PV module structure shall be grounded properly using adequate number of earthing kits. All metal
casing / shielding of the home lighting system shall be thoroughly grounded to ensure safety. Earthing
procedure and Earth Resistance shall be as per Electrical Standard.
9. AUTHORIZED TESTING LABORATORIES/ CENTERS
Test certificates / reports for the BOS items/ components can be from any of the NABL/ IEC Accredited
Testing Laboratories or MNRE approved test centers.
10. WARRANTY
Page 16 of 29
The mechanical structures, electrical works including power conditioners/charge controllers/

maximum power point tracker units/distribution boards/digital meters/ switchgear/ storage batteries,
etc. and overall workmanship of the SHLs/ systems must be warranted against any manufacturing/
design/ installation defects for a minimum consolidated period of 5 years.
Traceability of the product to be supplied
In order to prevent the misuse of the product such as unauthorized sale or diversion to the open market,
the following incorporation shall be made in the product.
Engraving (or) Screen printing of PFC/EESL
a) At a suitable place on the main components viz., SPV Panel, Battery, LED Lighting Units to be used in
the installation of the solar home lighting systems.
b) The unique system ID number as provided by EESL shall be permanently Pasted (or) marked on each
component of the system.
WARRANTY AND MAINTENANCE
The PV modules will be warranted for a minimum period of 25 years from the date of supply. (Output
wattage should not be less than 90% at the end of 10 years and 80% at the end of 25 years).
The mechanical structures, electrical components including battery and overall workmanship of the
Solar Lighting Systems must be warranted for a minimum of consolidated 5 years from the date of
supply of the system.
The Comprehensive Maintenance (within warranty period) shall be executed by the firm themselves or
through the authorized dealer/ service center of the firm in the concerned district.
Necessary maintenance spares for consolidated five years trouble free operation shall also be supplied
with the system.
The bidder shall be responsible to replace free of cost (including transportation and insurance
expenses) to the purchaser whole or any part of supply which under normal and proper use
become dysfunctional within one month of issue of any such complaint by the purchaser.
The service personnel of the Successful Bidder will make routine quarterly maintenance visits.
The maintenance shall include thorough testing & replacement of any damaged parts Apart from
this any complaint registered/ service calls received / faults notified in the report generated by
the IVRS should be attended to and the system should be repaired/ restored/ replaced within 7
days.
A separate Service & Maintenance manual shall be maintained with each system as per the format
provided by EESL. The deputed personnel shall be in a position to check and test all the components
regularly, so that preventive actions, if any, could be taken well in advance to save any equipment from
damage. Any abnormal behavior of any component shall be brought to the notice of EESL for
appropriate action.
Normal and preventive maintenance of the SPV home lighting systems such as cleaning of module
surface, topping up of batteries, tightening of all electrical connections, cleaning & greasing of battery
Page 17 of 29
terminals, also the duties of the deputed personnel during quarterly maintenance visits.
During operation and maintenance period of the SPV home lighting systems, if there is any loss or
damage of any component due to miss management/miss handling or due to any other reasons
pertaining to the deputed personnel, what-so-ever, the supplier shall be responsible for immediate
replacement/rectification. The damaged component may be repaired or replaced by new component.
9.0
Adjudicator:
Adjudicator under the contract shall be appointed by the Appointing Authority i.e. CEO (EESL). If the
bidder does not accept the Adjudicator proposed by EESL, it should so state in its bid form and make a
counter proposal of an adjudicator. If on the day the contract agreement is signed, the EESL and
contractor have not agreed on the appointment of adjudicator, the adjudicator shall be appointed, at the
request of either party, by the appointing authority specified.
10.0
Arbitration:
Arbitration shall be carried out as per Arbitration Act 1996 and its subsequent amendment.
The Contract shall be governed by and interpreted in accordance with the laws in force in India. The
courts of Delhi shall have exclusive jurisdiction in all matters arising under the contract.
11.0 Contract Performance Guarantee:

Within twenty eight (28) days of the receipt of notification of award from EESL, the successful bidder
shall furnish the CPG in the form of Demand Draft/ Pay Order or Bank Guarantee for 10% of the total
contract value as per instructions contained in Section-2 [Instruction to Bidders]. The Bank Guarantee
must be valid to cover Delivery Period + Warrantee Period + Three Months Claim Period.
Bank guarantee shall be from any Nationalized Banks/other scheduled private banks as per list given in
Section 4. EESL shall at his discretion have recourse to the said Bank Guarantee for the recovery of any
or all amount due from the bidder in connection with the contract including of guarantee obligations.
Failure of the Successful Bidder to comply with the requirements of IFB/RfP shall constitute sufficient
grounds for the annulment of the award and forfeiture of the Contract Performance Guarantee.
12.0
Pre-bid conference:
The official representative of the Bidders may attend the pre-bid conference on 30th December (Tuesday) at
15:00 Hrs, which will take place at the following address:

Energy Efficiency Services Limited,
A-13, IWAI Building, 4th Flooor
Sector 1, Noida -201301,
Distt: Gautam Budh Nagar, U.P
13.0
The purpose of the meeting will be to clarify any issues regarding the bid process.
Page 18 of 29
14.0 Record notes of the meeting including the text of the questions raised and responses given will
be transmitted to all the bidders who were present at the meeting and will also be put on the web-site.
The clarifications that could not be furnished during pre-bid conference will be separately
communicated to all the purchasers of the RFP.
15.0
Non-attendance at the pre-bid meeting will not be a cause for rejection of a Bidder.
16.0
Based on the discussion in pre bid meeting, EESL reserved the right for modification in RFP.
17.0 The quantity of lights are 8589 Nos for CSR-Power Finance Coorparation Limited PFC
Project. The Bidder shall quote for full quantity only. The quantity indicated above may increase or
decrease by 20%. The details of location is indicated in Scope of Work, which may vary at the time
of execution of work.
18.0
Warranty and Maintenance:
18.1 The complete stand-alone LED based Solar Home Lighting System and display board shall be
warranted and maintained for 5 years from the date of installation.
18.2 The maintenance service provided shall ensure proper functioning of the system as a whole.
All preventive/routine maintenance and breakdown/corrective maintenance required for ensuring
maximum uptime shall have to be provided by the Supplier.
19.0 Successful bidder, on whom letter of award is placed, is to ensure all safety guidelines, rules
and regulations, labour laws etc. Successful bidder indemnify EESL for any accident, injury met by
its labour, employee or any other person working for him. Any compensation sought by its labour,
employee or any other person working for him shall be paid by successful bidder as per settlement
solely. EESL has no role to play in this matter.
20.0 Successful bidder is to submit interchangeability certificate for its product supplied for
replacement during warranty and maintenance period and even when it is purchased from open
market. In case due to change in technology , the supplied product is not available during warranty/
maintenance period than the improved version of product can be used in warranty/ maintenance
period with same or improved technical parameters or the combination thereof after written
communication of Engineer in Charge at same cost& terms and conditions. Successful Bidder, on
whom letter of award has been placed, has also to confirm that the prices of improved version of
product is not lesser than the original product or its parts in comparison.
21.0 PFC-CSR assistance, including PFC logo, should be displayed prominently at appropriate
place in villages, banners/ solar lights to be displayed/ materials to be distributed at the time of launch
of the project.
22.0 The Bidder shall be deemed to have examined the Bid document, to have obtained his own
information in all matters whatsoever that might affect carrying out the Works in line with the Scope
Page 19 of 29
of
Work
specified
in
the
document
at
the
offered
rates
and
to
have satisfied himself to the sufficiency of his Bid. The bidder shall be deemed to
know the scope, nature and magnitude of the work and requirement of materials,
equipment, tools and labour involved, wage structures and as to what all works he
has to complete in accordance with the
Bid documents irrespective of any defects,
omissions or errors that may be found in the Bid documents.
23.0 EESL reserve the right for quantity variation up to +/-20%. Further EESL reserve the right to
place a repeat order in case of urgency for equal to or more than ordered quantity in the Letter of
Award for similar work.
24.0 Insurance: The Goods supplied under the Contract shall be fully insured in Indian Rupees
against loss or damage incidental to manufacture or acquisition, transportation, storage and delivery.
For delivery of goods at site, the insurance shall be obtained by the Contractor, for an amount not less
than the Contract Price of the goods from warehouse to warehouse (final destinations) on All
Risks basis including War risks and strikes.
25.0
Transportation, Demurrage, Wharfage, Etc.:

Contractor is required under the Contract to transport the Goods to place of destination
defined as Site. Transport to such place of destination in India including insurance, as shall be
specified in the Contract, shall be arranged by the Contractor, and the related cost shall be
included in the Contract Price.
26.0 Subsequent to an order being placed against your quotation, received in response to this
enquiry, if it is found that the materials supplied are not of the right quality or not in accordance
with our specifications (required by us) or received in damaged or broken conditions, not
satisfactory owing to any reason of which we shall be the sole judge, we shall be entitled to reject
the materials, cancel the contract and buy our requirement from the open market / other
sources and recover the loss, if any, from the supplier reserving to ourselves the right to forfeit
the security deposit, furnished by the supplier against the contract. The supplier will make his
own arrangements to remove the rejected material within a fortnight of instruction to do so.
Thereafter material will lie entirely at the suppliers risk and responsibility and storage charges,
along with any other charges applicable, will be recoverable from the supplier.
27.0 We reserve the right to accept or reject any quotation in full or in part without assigning
any reason thereof. We also reserve the right to split and place order on more than one
suppliers.
28.0 The bidder should not have been black-listed by any Central / State Government or
Public Sector Undertakings. If at any stage of tendering process or during the currency of the
contract, any suppression / falsification of such information is brought to the knowledge, EESL
shall have the right to reject the proposal or terminate the contract, as the case may be, without
any compensation to the tenderer & forfeiture of bid security/EMD/CPG.
Thanking You
for & on Behalf of EESL
Page 20 of 29
Kumar Saurabh
Sr. Mgr.(Technical & Contracts)
ANNEXURE- 1:
Indicative format of the DPR
1.
2.
3.
4.
5.
6.
7.
Acknowledgement
Project Background
Project Objective
Geographic details of the project area and its profile (overview)
Methodology adopted for location assessment
Mapping information of location identified for installation of home lightings
Brief note on village community awareness/ sensitization, capacity building measures undertaken and
development of entrepreneurship etc. in the villages
8. Home Light System configuration details (Freezed Technical Specifications)
9. NOC for the project implementation
10. Implementation schedule
Page 21 of 29
Annexure 2
INSTALLATION & COMMISSIONING CERTIFICATE
Date:
Solar Order No.:
This Solar Home Lighting System has been provided under the Corporate Social Responsibility (CSR) programme
of Power Finance Corporation Limited (PFC) with consultancy services of Energy Efficiency Services Ltd (EESL) and
nodal support of Arunachal Pradesh Energy Development Agency (APEDA). (Vendor Name) has installed LED based
Solar Home Lighting System. We also certify that (Vendor name) the Home Lighting System with all accessories is
installed in the premises and are operational.
Letter of Award Number

System Capacity
:
: LED based Solar Home Light System.
Serial number
UID of HLS
Date of I & C
Solar Module
40Wp)
(12V
Battery
40Ah)
(12V
Luminary-1
(7W)
Luminary-2
(7W)
Page 22 of 29
Beneficiary Name & Address
Phone No. of Beneficiary
Village Name
District Name
Total no. of Installed Lights
Name of Contact person
Phone No.
Village Head/ASM
(With Seal)
APEDA Official
(With Seal)
Vendor name
(With Seal)
EESL
(With Seal)
PROFORMA-I
Information in support of meeting Essential eligibility conditions regarding Cumulative

Experience in Solar Home Lighting System.
Details of orders received and executed by manufacturer/ supplier for supply of solar systems to different govt.
organizations/state nodal agencies/others
Sr.
No.
Name of agency/
organization
P.O.
NO./date
Value of PO
(in Lakhs)
Year in which the

Nos/capacity of
Project
were
Solar Home Lights
commissioned
4
5
Page 23 of 29
Total
Note: (1) Attach photocopies of Purchase orders
(2) Attach photocopies of certificate of Satisfactory performance of the solar home lights issued by Concerned
Agency/Organization.
Signature of Authorized Signatory
Name _______________________
Designation___________________
Company seal_________________
Note: The said Performa shall be filled by Bidder only. There is no need to fill said Performa by Manufacturer as
defined in said bid.
PROFORMA- II
INFORMATION IN SUPPORT OF MEETING ESSENTIAL ELIGIBILITY CONDITIONS REGARDING
ANNUAL TURNOVER OF THE BIDDER IN LAST THREE FINANCIAL YEAR
Name of the Firm ____________________________________________________
Address
___________________________________________________________
Contact Number _____________________________________________________
Page 24 of 29
S.No.
Financial Year
1.
2.
3.
4.
2010-11
2011-12
2012-13
Turn Over
( Rs. in lacs)
2013-14
TOTAL
Signature of Charted Accountant with seal

Name ____________________________
M.No. ______________________________
PROFORMA- III
INFORMATION IN SUPPORT OF MEETING ESSENTIAL ELIGIBILITY CONDITIONS REGARDING
PROFITABILITY OF THE BIDDER IN LAST Four FINANCIAL YEAR
Name of the Firm ____________________________________________________
Address
___________________________________________________________
Contact Number _____________________________________________________
Page 25 of 29
S.No.
Financial Year
1.
2.
3.
4.
2010-11
2011-12
2012-13
2013-14
TOTAL
Profit
( Rs. in lacs)
Signature of Charted Accountant with seal

Name ____________________________
M.No. ______________________________
PROFORMA IV
TECHNICAL DETAIL OF MODULES, LUMINARIE AND BATTERY OFFERED
S.No.
ITEM
SOLAR PHOTOVOLTAIC MODULES
1.1
Make
1.2
1.3
Type
Capacity of modules
Technical Detail
Page 26 of 29
1.4
Testing and qualifying standards
LUMINARIE
2.1
Make
2.2
Capacity
2.3
Battery
3.1
Type
3.2
Manufacturers name
3.3
Capacity Ah
3.4
Battary Box
4
4.1
Make
4.2
Material
Other Parts with relevant specification
(Signatures
of
the
authorized
Name___________________
Designation________________
Company seal
PRICE BID
signatory)
Package No.: EESL/06/2014-15/AP-LED-HomeLighting

Dated: 18.12.2014
Name of Work: Design, Manufacture, Supply, Erection, Testing and Commissioning of 8589 LED based
Solar Home Lighting System in villages of 10 districts of Arunachal Pradesh including complete system
warranty and its maintenance for 5 Years UNDER CSR INITIATIVE of Power Finance Corporation
Limited (PFC).
Sl. No Description of Work
Proposed
Price per Unit Applicable Taxes Price including Total Price for
Quantity
Page 27 of 29
quantity
(Nos.)
Design, Manufacture, Supply,

Erection, Testing of LED based
Solar Home Lighting system
with Two years standard
8589
warranty[as
per
Technical
Specifications defined in Scope
of Work]
Installation and commissioning

of above
Ex.
Works & duties {such as taxes
Price including
Proposed
CST,
VAT
&
ED
Service Tax etc.} Quantity
(Rs.)
(Rs.)
3
4
5
tity (Rs.)
(3+4)
for complete Scope

of Work on FOR
Arunachal
Pradesh
(Rs.)
6=3+4+5
(2x5)
8589
Inland transportation including

loading, unloading and transfer
to Site, insurance and other costs 8589
incidental to delivery (Rs.)
Sub Total - A
B
Complete system additional
warranty and its maintenance for
3 Years after standard warranty 8589
of two years
Sub Total - B
Grand Total (A+B)
Rs (In Words):
Note:
Price indicated for the quantities indicated in the Price Bid includes solar panel (solar photovoltaic
module), a luminaire, battery and battery box, in-built charge controller, pole, pole foundation,
control electronics, inter-connecting wires/cables, Civil & Structure Works, etc. as required as per the
Tender Documents.
Page 28 of 29
Party is to quote minimum 12% of Sub total A (1+2+3) i.e. towards three years additional warranty
after two years standard warranty. Otherwise, differential amount will be deducted from other invoice
and will be released in subsequent three years along with payment towards warranty.
If there is a discrepancy between words and figures, the amount written in words will prevail.
Any other item as required for commissioning the system for reliable and efficient operation to be
provided within the quoted price.
All the above prices are inclusive of all applicable taxes & duties including service tax,
loading/unloading/installation and commissioning, lodging & boarding, travel expenses etc.
The present rate of taxes and duties considered in your offer may be indicated separately.
The bidder shall submit PAN and Service Tax Registration Certificate in support of claim of service
tax.
Please note that evaluation of all the works will be considered combined i.e. package wise. The
bidder who quoted lowest for all the items combined and for complete scope of work shall be the
successful bidder.
Bidders to quote for all items otherwise their bid will be rejected.
Prices will remain firm till the execution of the contract.
EESL does not issue any concessional sales tax form C or D or any other form.
EESL does not issue any Road Permit.
3
4
5
6
7
8
9
10
11
12
I/We have read all the terms and conditions of the RfP/IFB and the Annexure(s) thereto and agree to accept
and abide by the same in toto. The above quotation has been prepared after taking into account all the terms
and conditions of the RfP/IFB.
(SEAL)
Signature of Tenderer or
Their Authorized Representative: __________
Dated:
Name & Address of Tenderer:
_____________________________________
Phone No: ____________________________
Fax no.: ______________________________
E-Mail:_______________________________
Page 29 of 29

Section 4 Technical - SCC

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Section 4 Technical - SCC

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ENERGY EFFICIENCY SERVICES LIMITED

(A JV of PSUs of Ministry of Power, Govt. of India)

BIDS ARE TO BE SUBMITTED AS FOLLOWS:

NIT/BidDocumentNo.:EESL/06/2014-15/ArunachalPradesh/CSRPFC/0512013-LED-HomeLigting Dated 18.12.2014