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Instruction Manual - MM

STARTING WITH SAP

Click on [Logon]

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List of Transaction Codes for MM

ME01
ME03
ME05
ME06
ME07
ME08
ME0M
ME11
ME12
ME13
ME14
ME15
ME16
ME17
ME18
ME1A
ME1B
ME1E
ME1L
ME1M
ME1W
ME1X
ME1Y
ME21
ME21N
ME22
ME22N
ME23
ME23N
ME24
ME25
ME26
ME27
ME28
ME29N
ME2A
ME2B
ME2C
ME2J
ME2K
ME2L
ME2M
ME2N
ME2O
ME2S
ME2V
ME2W
ME308
ME31
ME31K
ME31L
ME32
ME32K
ME32L
ME33

Maintain Source List


Display Source List
Generate Source List
Analyze Source List
Recognize Source List
Send Source List
Source List for Material
Create Purchasing Info Record
Change Purchasing Info Record
Display Purchasing Info Record
Changes to Purchasing Info Record
Flag. Purchasing Info Record for Deletion
Purchasing Info Record for Deletion
Archive Info Records
Send Purchasing Info Record
Archived Purchasing Info Record
Re-determine Info Record Price
Quotation Price History
Info Record per Vendor
Info Record per Material
Info Record per Material Group
Buyers Negotiation Sheet for Vendor
Buyers Negotiation Sheet for Material
Create Purchase Order
Create Purchase Order
Change Purchase Order
Change Purchase Order
Display Purchase Order
Display Purchase Order
Maintain Purchase Order Suppliment
Create Po with Source Determination
Display PO Supplement
Create Stock Transfer Order
Release Purchase Order
Release Purchase Order
Monitor Confirmation
Pos by Requirement Tracking Number
Purchase Orders by Material Group
Purchase Orders for Project
Purchase Orders by Account Assignment
Purchase Orders by Vendor
Purchase Orders by Material
Purchase Orders by PO Number
SC Stock Monitoring (Vendor)
Services per Purchase Order
Goods Receipt Forecast
Purchase Orders for Supplying Plant
Send Contracts with Conditions
Create Outline Agreement
Create Contract
Create Scheduling Agreement
Change Outline Agreement
Change Contract
Change Scheduling Agreement
Display Outline Agreement

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ME33K
ME33L
ME34
ME34K
ME34L
ME35
ME35K
ME35L
ME36
ME37
ME38
ME39
ME3A
ME3B
ME3C
ME3J
ME3K
ME3L
ME3M
ME3N
ME3P
ME3R
ME3S
ME41
ME42
ME43
ME44
ME45
ME47
ME48
ME49
ME4B
ME4C
ME4L
ME4M
ME4N
ME4S
ME51
ME51N
ME52
ME52N
ME52NB
ME53
ME53N
ME54
ME54N
ME55
ME56
ME57
ME58
ME59
ME59N
ME5A
ME5F
ME5J
ME5K
ME5R
ME5W

Display Contract
Display Scheduling Agreement
Maintain Outl. Agreement Supplement
Maintain Contract Supplement
Maintain Sched. Agreement Supplement
Release Outline Agreement
Release Contract
Release Scheduling Agreement
Display Agreement Supplement (IR)
Create Transport Scheduling Agmt.
Maintain Sched. Agreement Schedule
Display Sched. Agmt. Schedule (TEST)
Transm. Release Documentation Record
Outline Agreements per Requirement No.
Outline Agreements by Material Group
Outline Agreements per Project
Outline Agreements by Acct. Assignment
Outline Agreements per Vendor
Outline Agreements by Material
Outline Agreements by Agreement No.
Recalculate Contract Price
Recalculate Sched. Agreement Price
Service List for Contract
Create Request For Quotation
Change Request For Quotation
Display Request For Quotation
Maintain RFQ Supplement
Release RFQ
Create Quotation
Display Quotation
Price Comparison List
RFQs by Requirement Tracking Number
RFQs by Material Group
RFQs by Vendor
RFQs by Material
RFQs by RFQ Number
RFQs by Collective Number
Create Purchase Requisition
Create Purchase Requisition
Change Purchase Requisition
Change Purchase Requisition
Buyer Approval: Purchase Requisition
Display Purchase Requisition
Display Purchase Requisition
Release Purchase Requisition
Release Purchase Requisition
Collective Release of Purchase Reqs.
Assign Source to Purch. Requisition
Assign and Process Requisitions
Ordering: Assigned Requisitions
Automatic Generation of POs
Automatic generation of POs
Purchase Requisitions: List Display
Release Reminder: Purch. Requisition
Purchase Requisitions for Project
Requisitions by Account Assignment
Archived Purchase Requisitions
Resubmission of Purch. Requisitions
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ME61
ME62
ME63
ME64
ME65
ME6A
ME6B
ME6C
ME6D
ME6E
ME6F
ME6G
ME6H
ME6Z
ME80
ME80A
ME80AN
ME80F
ME80FN
ME80R
ME80RN
ME81
ME81N
ME82
ME84
ME84A
ME85
ME86
ME87
ME88

Environment

Maintain Vendor Evaluation


Display Vendor Evaluation
Evaluation of Automatic Subcriteria
Evaluation Comparison
Evaluation Lists
Changes to Vendor Evaluation
Display Vendor Evaln. for Material
Vendors Without Evaluation
Vendors Not Evaluated Since...
Evaluation Records Without Weighting
Print
Vendor Evaluation in the Background
Standard Analysis: Vendor Evaluation
Transport Vendor Evaluation Tables
Purchasing Reporting
Purchasing Reporting: RFQs
General Analyses (A)
Purchasing Reporting: POs
General Analyses (F)
Purchasing Reporting: Outline Agmts.
General Analyses (L,K)
Analysis of Order Values
Analysis of Order Values
Archived Purchasing Documents
Generation of Sched. Agmt. Releases
Individual Display of SA Release
Renumber Schedule Lines
Aggregate Schedule Lines
Aggregate PO History
Set Agr. Cum. Qty./Reconcil. Date

MB1A
MB1B
MB1C
MB03
MB21
MB25
MB31
MB51
MB52
MC46
MC48
MCE7
ME2L
ME2N
MMBE
LP10
MBLB
MBBS
COB1
WE101

Goods Issue
Enter Posting Change
Goods Receipt for Other Activities
Display Material Document
Create
Reservations [ Material Movement]
Goods Receipt
Material Document for Material
List of Warehouse Stocks on Hand
Slow-Moving Items
Anal. of Current Stock Values
Material Analysis Selection
Purchase Orders by Vendor
Selection Parameters
Stock Overview
For Order [Prepare Production Supply]
Oveer all stock value at vendor side
Sstock value upto date.
Create [Batch Search Strategy]
Open goods Receipt

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Material Master TCode MM01


Enter the following:
Material
Industry Sector
Material Type

:
:
:

<New Material No.>


S Paint Industry
Choose from Help

[ZSKU for FG; ZINT for SFG; ZROH for RM/PM etc]

Select Views Press <Enter>.

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CREATE NEW VENDOR TCODE

XK01

Put the following Details as shown in the following screen

Vendor Code
Company Code
Purchasing Org.
Account Group

:
:
:
:

SA075
SPL
SPPO
LIEF

Press <Enter>

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Put the following data as shown above:

Vendor Name
Search Tern
Street / House Number
Postal Code/City
Country
Region

:
:
:
:
:
:

<Vendor Name>
<Short Name>
<Street Address>
<Postal Code>
IN
25 [ select code from help menu]

For more address click on [MORE FIELDS] Icon in right side

Telephone No.
Fax No.
Mobile No

:
:
:

<Telephone No>
<Fax No.>
<Mobile No.>

If Vendor is a Customer then enter the data in Vendor Customer Screen

Move to Accounting Information tab as shown below & enter the following data:

Recon. Account

150101

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Press <Enter>. Put Data as shown in the next image for Payment Transaction Accounting

Payt. Terms
Payment Method

:
:

00001
C

Press <Enter> & put the following Data in Purchasing Data Screen:
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Order Currency
Scheme Group

:
:

INR
000 [ for Import Vendor ]

<Save> to create a New Vendor.


PURCHASE ORDER CREATION
o
o

PO Type
Vendor Code

TCODE ME21N

RM / PM / Misc/ Capital P.O.]


<Vendor code>

There are three sections in Purchase Order - Header, Item & Item Details
Put the following data in Header
o
o
o

Purchase ORG
Purchase Group
Company Code

:
:
:

SPPO
001
SPL

:
:
:
:
:
:
:
:
:

Blank for all Pos except Service & Capital PO (Put K).
Blank for all Pos except Service & Capital PO (Put D).
<Item Code
<Plant code
<Quantity>
<Item UOM>
<Item Rate>
<Delivery Date>
<Storage Location>

Put the following data in Item Overview


o
o
o
o
o
o
o
o
o

Account Asst Category


Item Cat
Material
Plant
PO Quantity
Order Unit
Net Price
Delivery Date
Storage Location

Put Condition, Texts, Address etc. in PO Header-

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In Texts fields put the following details, which will printed at the time of PO printing.
o
o
o
o

Header Text
Reference Quotation
Quotation Date
Authorized Signatory

:
:
:
:

<Terms & Condition (In detail)


<Reference No.>
<dd/mm/yyyy>
<General Manager-Purchase>

Now go to Item Details section. In Item Details you have to maintain Line Item wise Quantity, Delivery
Schedule, Delivery i.e. Tolerance Qty , Invoice i.e. Taxes, Condition i.e Freight , discount etc & Delivery
Address.
Select [Item Details] Drop-Down Key for next Item Tax used.
Click on [CHECK ICON] &< Save> the PO. A New PO No will be generated.
PO RELEASE - TCode ME22N
Select [Version] then click on <Release for Change> & click on <Version completed>

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PURCAHSE ORDER PRINTING ME22N

Click on [Messages]. Select Output .[ZNEU for Purcahse Order]

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Select the line & Click on [Further Data]. Select [Requested Processing].

<Back>. Select line & <Save>.

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Put Logical Destination as shown abobe. <Back>

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Select line & <Save>. Click on [Print Priview] in Purchase Order screen. Put Output Device.

EXCISE RATE MAINTENANCE FOR PO ENTRY TCODE J1ID


This screen is used for entering various Excise related Master Data necessary for Purchase Order Entry.

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Create Condition Record for Taxes TCode FV11

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TAX STRUCTURE

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Create various Condition Types as per the above image for all the Excisable Items.
Select Country/ Plant / CTRL Mode & make entries as per the following image.

GOODS RECEIPT TCODE MIGO


Put Purchase Order No. press <Enter>. The following image will appear:

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Go to <Quantity> tab and change Quantity if part Quantity needs to be received. Now go to <Where> tab & check
Receiving Plant and Storage Location.
For receiving Scrap Material (i.e. Containers/Bags/Barrels) click on <Non-Ordered Item> Icon as shown below:

If the Container/Barrels are refundable to Vendor then click on <Transport Equipment> Icon as shown in the
following screen:

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Put [] against each of the Items. Put Excise Invoice No. & date for Excisable Item. Click on [Check] & [Post].
Material will be moved to Quality for Inspection and the Scrap Material will be moved to Scrap Warehouse.
QC Inspection will be done by Quality Control & Material will be moved to Stores Warehouse after acceptance.
In case the Scrap Material needs to be returned to Vendor, you will have to open the GR through MIGO screen &
Cancel it by putting the Scrap Item only.
MATERIAL RETURN TO THE VENDOR TCODE MIGO
For Material rejected by QC, Goods will be returned to Vendor through MIGO screen by making a A02 Return
Delivery of GR Document. Put [Reason No.], [Check] & [Post]. Refer to the following screen for details.

RELEASE OF BLOCKED STOCK THROUGH MIGO

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PRINT MIGO DOCUMENT (GOODS RECEIPT) TCODE ZMMGRP

<Execute>

Put <Output Device> & [Print].

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EXCISE TREATMENT IN CASE OF GOODS RECEIPT TCODE J1IEX

Put Vendor Excise Invoice NO. Press <Enter>. The screen will be appeared as shown above. Change the BED, CESS
etc. if required. Then [Check] [Simulate] [Post].
UPDATE EXCISE REGISTER PART I & PART II TCODE J2I5
Put Excise Group, Start Date & End Date. Put [] against RG23A Part I & II as shown below.
<Execute>.

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For Printing RG23A Part I & Part II Registers use TCode J2I6.

Put the Radio button against the Register Name & Execute (shown above).

Print the Registers.

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EXCISE ENTRY REVERSE FOR MATERIAL RETURN TO VENDOR TCODE J1IS

CLICK ON [CREATE EXCISE INVOICE] ICON AS SHOWN ABOVE.


The following screen will appear. Put the following details:
o
o
o
o
o
o

Ref Doc Type


Document No
Doc Year
Series Group
Excise Group
Vendor

:
:
:
:
:
:

MATD
MIGO Number for Returning the Material
<Current Year]
SNS
(Choose from Help)
NS
(Choose from Help)
<Vendor Code>

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PRESS <ENTER>.

Select line. Click on [Get Excise Invoice]. Go to [Selection Criteria], Select line against which you want to reverse
Excise. <Continue>. Press <Enter>. Excise details will flow into the screen. <Save>. Document will be generated &
MODVAT will be updated.
CREATE SERVICE MASTER FOR SERVICE PO TCODE AC03

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Click on <Create New Service>. Enter the following:
o
o
o
o

Activity Number
Service Category
Base Unit of Measure
Valuation Class

:
:
:
:

S0002
[ Basis Service / Complete Service / Service Purchasing ]
FT2 [ for Square feet see from help menu]
3200

Select [INTERNAL WORK] for Long Text. <Save>.


SERVICE PURCHASE ORDER CREATION TCODE ME21N
o
o

PO Type
Vendor Code

ZSSM Service PO
<Service Vendor code>

:
:
:

SPPO
001
SPL

:
:
:
:
:
:
:
:
:

K
D
<Service Description>
<Plant code
1
Nos.
<Item Rate>
<Delivery Date>
Blank

Put the following data in Header


o
o
o

Purchase ORG
Purchase Group
Company Code

Put the following data in Item Overview


o
o
o
o
o
o
o
o
o

Account Asst Category


Item Cat
Short Text
Plant
PO Quantity
Order Unit
Net Price
Delivery Date
Storage Location

In Texts fields put the following details, which will printed at the time of PO printing.
o
o
o
o

Header Text
Reference Quotation
Quotation Date
Authorized Signatory

:
:
:
:

<Terms & Condition (In detail)


<Reference No.>
<dd/mm/yyyy>
<General Manager-Purchase>

Now go to Item Details section. In Item Details you have to maintain Line Item wise Quantity, Delivery
Schedule, Delivery i.e. Tolerance Qty , Invoice i.e. Taxes, Condition i.e Freight , discount etc & Delivery
Address. Go to <Services> tab. Put Service details as shown in the image.

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Enter

G/L Account No :
Cost Center
:

420306
101303

Go to <Limit> tab & put Limit amount.


Move to <Invoice> tab & Put Tax Code as S1.
Click on [CHECK ICON] &< Save> the PO. A New PO No will be generated.
SERVICE ENTRY SHEET TCode ML81N

Click on [Other Purchase No] & put Service PO No. Press <Enter>.
Select [Create Entry Sheet] Icon then a <New Entry Sheet No> comes. Click [SERVICE SEL] Icon and click on
[Adopt full Quantity] for Full Quantity, otherwise change Item Quantity and Select [FLAG] Icon . <Save>.

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IMPORT PURCHASE ORDER CREATION TCODE ME21N


For IMPORT Material please check in Material Master if Control Code field is there or not and also check
in Vendor Master for Recon Account and SCHEM Group is 003 & Exchange Rate is present in [OB08].
o
o

PO Type
Vendor Code

RM PO NSK [RM/PM]
<Service Vendor code>

:
:
:

SPPO
001
SPL

:
:
:
:
:
:
:
:
:

<Blank>
<Blank>
<Service Description>
<Plant code
<Quanrity>
LT / KG
<Item Rate>
<Delivery Date>
<RM/PM Storage location>

Put the following data in Header


o
o
o

Purchase ORG
Purchase Group
Company Code

Put the following data in Item Overview


o
o
o
o
o
o
o
o
o

Account Asst Category


Item Cat
Short Text
Plant
PO Quantity
Order Unit
Net Price
Delivery Date
Storage Location

In Texts fields put the following details, which will printed at the time of PO printing.
o
o
o
o

Header Text
Reference Quotation
Quotation Date
Authorized Signatory

:
:
:
:

<Terms & Condition (In detail)


<Reference No.>
<dd/mm/yyyy>
<General Manager-Purchase>

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Other particulars are as same as the Normal P.O.


Go to <Invoice> tab. Put Tax Code as IP. Now go to <Conditions> tab and put Input Landing Charges/ Basic
Custom Duty, CVD etc..
Click on [CHECK ICON] &< Save> the PO. A New PO No will be generated.
PO RELEASE - TCode ME22N
Select [Version] then click on <Release for Change> & click on <Version completed>
Goods Receipt of Import Material can be done through the TCode MIGO only.
IF MATERIAL NOT IN EXCISABLE SELECT NO EXCISE ENTRY

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STORE ISSUE ACTIVITIES
Pick sheet issue TCode MB1A

Movement Type
Plant Code

:
:

261
111

Click on [To Order] button.

Put Process Order No. into the following screen:

Press <Enter>

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Put Storage Location & <Save>. [For GI Reversal use Movement Type 262]
Bulk Issue (against Reservation) TCode MB1B
Movement Type
:
311
Plant Code
:
111

Click on [To Reservation] button.

Put Reservation No. & Press <Enter>. Put Storage Location in the Goods Issue Screen & <Save>.
Note: Stock Checking in Storage Locations (TCode MMBE)

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MATERIAL RECEIPT (WITHOUT DOCUMENT) TCODE MB1C

Movement Type

561

Put Plant & Storage Location. Press <Enter>.

Enter Material Code, Quantity & <Save>.

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MISCELLANEOUS ITEM ISSUE TCODE MB1B

Movement Type

201

Put Plant & Storage Location. Press <Enter>.

Enter Material Code, Quantity & <Save>.

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STOCK TRANSFER ORDER (STO) FOR MATERIAL SENT FROM ONE PLANT TO ANOTHER PLANT
Create a Purchase Order (PO) ME21N
o
o

PO Type
Vendor Code

Stock Transfer Order


<Vendor code>

:
:
:

SPPO
001
SPL

:
:
:
:
:
:
:

112 (Plant code)


<Plant code
<Quantity>
LT / KG
<Item Rate>
<Delivery Date>
<RM/PM Storage location>

Put the following data in Header


o
o
o

Purchase ORG
Purchase Group
Company Code

Put the following data in Item Overview


o
o
o
o
o
o
o

Receiving Plant
Plant
PO Quantity
Order Unit
Net Price
Delivery Date
Storage Location

In Texts fields put the following details, which will printed at the time of PO printing.
o Header Text
:
<Terms & Condition (In detail)
o Reference Quotation
:
<Reference No.>
o Quotation Date
:
<dd/mm/yyyy>
o Authorized Signatory
:
<General Manager-Purchase>
o
Click on [CHECK] & <Save>. A new Stock Transfer Order will be generated.

Now go to PURCHASE ORDER FAST DISPLAY Screen for making Delivery TCode VL10B
Enter Shipping Point i.e. Factory Location Code & <Execute>

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Select the Line no. & Click on [Back Ground], a fresh row will be generated against the same STO with Green
signal. Click on [Show/Hide Delivery]. A Delivery No. will be generated. click on it.

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Select the Line. Click on [Pencil] Icon to Edit. Go to <Picking> tab


Put Storage Location & Picked Qty. Click on [Post Goods Issue. A PGI No will be Generated.
Create Billing Document (PROFORMA Invoice) TCode VF01

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Select Billing Type as ZRM8 SPL Fact-STO Performa & Enter Document no (PGI NO).
The following screen will be opened.

Select the Line NO and click on [Item Pricing Condition].


Put ZP00 and enter Price, JEXP, JECS, JHEC see Next Page

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<Save>. A New Billing Document No will be generated.
CREATE A EXCISE INVOICE FOR FACTORY- TCODE J1IIN
Click on [From Billing]. Put <Billing Document No> and press <Enter>. The following screen will appear.

Select the line. Click on [Get Excise Invoice].


Put Excise Group as NS (for Nashik Plant). System will shows last GR List. Select one & <Continue>. Press
<Enter>. Excise details will be flown into the screen. <Save>. Note Internal Document No.
EXCISE Invoice for Factory will be displayed. Check BED, Cess & Ecess & <Save>. Excise Invoice No will be
Generated.
CAPTURE EXCISE INVOICE TCODE J1IEX

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Select <Vendor Excise Invoice> Put Excise Invoice o. Press <Enter>. Details will be flown into the screen.
Click on [Simulate CENVAT] & [Post CENVAT]. Excise CENVAT Input will be updated.
Check MB5T for Stock In Transit
MATERIAL RECEIVED AT RECEIVERS END TCODE MIGO
Select Goods Receipt - Outbound Delivery
Put Outbound Delivery No. & [] Item Check. Click on (+) Sign for Received Barrel or Container or Bags.

Material will be received at Receivers end. Check Stock by MMBE.

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SCRAP SALES PROCESS TCODE VA01
Put Order Type as ZSRP for Scrap Sales & Distribution Channel as SPL Institutional. Press <Enter>

Enter PO No. , Po Date, Material Code, Order Qty, & Storage Location (1129).
Put ZSRP in Price condition.

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<Save> the Order.


Create Outboud Delivery TCode VL01N

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Enter Shipping Point, Selection Date & Order No. Press <Enter>

Click on [Post Goods Issue].


Prepare Sales Invoice TCode VF01
Put PGI No. Press <Enter>. Select the line & <Save>

Print the document from VF02.

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RPORTS ON PURCHASE ORDER

ME28
ME2L
ME2M
ME2N

Release Purchasing Document List


Purchasing Document per Vendor
Purchasing Document for Material
Purchasing Document by Document Number

DIFFERENT REPORT OF MM MODULE

MB51
MB5L
MBBS
MC$G
MC$I
MC.1
MC.2
MC.5
MC.9
MC.A
MC.L
MC48
MC50
MCBA
MCBC
MCBE
MCBK
MCBR
MCE1
MCE3
MCE5
MCE7
MCW3
MCW4
ME2L
ME2M
ME2N
MIR6
MMBE
MBLB
MBBS
MB5T
ME2N
WE101

Material Doc. List


List of Stock Values: Balances
Display Valuated Special stock
Material PurchVal Selection
Material PurchQty Selection
Plant Anal. Selection: Stock
Plant Anal.Selection, Rec/Iss
SLoc Anal. Selection, Stock
Material Anal.Selection,Stock
Mat.Anal.Selection, Rec/Iss
Mat.Group Analysis Sel. Stock
Anal. of Current Stock Values
Analysis of Dead Stock
Plant Analysis Selection
Stor. Loc. Analysis Selection
Material Analysis Selection
MatGrp Analysis Selection
Batch Analysis Selection
PurchGrp Analysis Selection
Vendor Analysis Selection
MatGrp Analysis Selection
Material Analysis Selection
Evaluate VBD Header
Evaluate VBD Item
Purchase Orders by Vendor
Purchase Orders by Material
Purchase Orders by PO Number
Invoice Overview
Stock Overview
Overall stock value at vendor side
Stock value up to date.
Diplay of Stock In Transit
Selection Parameters
Open goods Receipt

Version: 0.0

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