1.

2.

3.

4.

5. Create New Slides

When PowerPoint opens, there's only one slide in the show. You must create the other
slides that go after the first one.

The most obvious way to add a new slide is by clicking New Slide , on the Home tab,
as the picture shows. There are two ways to use this button.

6. Create New Slide

1. If you click the top part of the button, where the slide image is, a brand new slide is
added immediately, just below (after) the slide that's selected in the Slides tab.

2. By clicking the bottom part of the button, you can choose from a gallery of layouts
for the new slide.

If you add a slide without choosing a layout, PowerPoint applies one automatically.
You can easily change it, by choosing a new Layout .

7. Pick Layouts for Slides

A slide layout arranges your slide content. For example, you may want both a list and
a picture on the slide, or a picture and a caption. Layouts contain different types of
placeholders and placeholder arrangements to support whatever your content is.

The image below shows the layouts that PowerPoint starts with automatically.

8. Slide Layouts

The Title Slide layout, shown here as it looks in the layouts gallery, is applied to the
first slide in the show, the one that's already there when you start.

On the slide, the Title Slide layout contains placeholders for a title and subtitle.

The layout you'll probably use the most for other slides is called Title and Content ,
shown here as it looks in the layouts gallery.

On the slide, this layout has a placeholder for the slide title, and a second, allpurpose placeholder that contains text as well as several icons. This placeholder
supports either text or graphic elements like charts, pictures, and movie files.

Some of the other layouts have two of these general-purpose placeholders, so you
could put a list in one and a picture or other graphic in the other.

9. Type Your Text

In the all-purpose placeholder shown previously, you can add graphic elements or text.
The default formatting for text is a bulleted list.

You can use different levels of organization within bulleted lists to make minor points
under major points.

On the Ribbon, use commands in the Font group to change character formatting,
such as font color and size.

Use commands in the Paragraph group to change paragraph formatting, such as list
formatting, degree of text indentation, and line spacing.

10. Insert Slides from Another Presentation

You may need to use slides from another presentation in your show. Heres how to do
it:

On the Home tab, click the arrow next to New Slide , as if you were going to insert a
new slide and choose a layout for it first.

Below the layout gallery, click Reuse Slides .

In the Reuse Slides area, under Insert slide from , click Browse to find the
presentation or slide library that has the slides you want. Then click the arrow to the
right to open those slides in the task pane.

When you find the slide you want, take notice of the Keep source formatting check
box, at the very bottom of the pane. If you want to retain the exact look of the slides
you're inserting, be sure this check box is selected before you insert the slide.

Click each slide you want to insert. Each one is copied into the open presentation,
below the currently selected slide or below your cursor, if you've positioned it beneath
a slide thumbnail.

11. Inserting Slides

If you don't select Keep source formatting , the inserted slides inherit the look, or
theme , that your current slides use. (The theme is what dictates the overall design
and colors for the presentation.)

12. Create Speaker Notes

Use speaker notes to elaborate on the points on the slide. Good notes can help you
keep your audience engaged and prevent text overload on the slide.

As you develop the content on your slides, type your notes in the notes pane, below
the slide. Typically, as a presenter, you print these notes and refer to them as you give
the presentation.

You can enlarge the notes pane so that it's easier to work in by dragging the split bar.

Your notes are saved in a notes page, which contains a copy of the slide along with
the notes. This is what you print to refer to during the show.

13. Speaker Notes

14. Section Review

In the PowerPoint window, what's the main area for adding slide content?

When you add a new slide, how do you choose a layout for it, first?

When you want to decrease the indent for text in a list, which key or keys do you
press?

What does the AutoFit button do?

What's a quick way to replace a slide's current layout with a different layout?

You can type and format speaker notes in the notes pane as you work. So what's a
good reason to go to Notes Page view?

15.

SECTION GOALS:

APPLY A THEME TO PRESENTATION

INSERT A TEXT BOX

WHEN YOU RESIZE A PICTURE

LOCK ASPECT RATIO OPTION

FORMAT PICTURE AND TEXT

Section Two: Themes

16. Chose Theme / More Content

As a color scheme for your presentation, basic black and white will do the job. But
when you're in the mood for more color and a vibrant design, go straight to the
PowerPoint themes gallery and see what's there.

The picture below demonstrates the difference between the default theme, applied to
the slide on the left, with one of many others that are available, applied to the slide on
the right.

17. Beauty of Themes

Every presentation has a theme; some are just more colorful than others. The theme
determines the look and colors of your slides and gives your presentation a consistent
appearance. Here, you see three title slides that have the same content but that use
different themes.

A theme includes these elements, offered as a package:

Background design

Color scheme

Font types and sizes, and

Placeholder positions

18. Beauty of Themes

The color scheme affects background colors, font colors, fill colors for shapes, border
colors, hyperlinks, and slide elements like tables and charts.

Regarding placeholders, the theme still uses the layout you've chosen, it just moves
things around a little. For instance, on the three slides shown, each theme puts the title
and subtitle placeholders in a different position. But the basic Title Slide layout is still
there.

19. Choose a Theme

Every new presentation starts out with the default theme, called Office Theme . Now
see how to choose another one.

To find and apply a theme, click the Design tab on the Ribbon.

Theme samples, in the form of the small thumbnails you see here, are shown in the
Themes group.

To see additional themes, click the More button on the right of the group.

When you point to any theme thumbnail, a preview of it is shown on the slide.

20. Choose a Theme

Click a thumbnail to apply that theme to all your slides. You can also apply the theme
only to the slides you have selected.

21. Insert Images & Other Stuff: 1

Here are two methods for inserting pictures and other non-text items into slides.

The first method is to click an icon in a placeholder. The picture below illustrates how
to insert a piece of clip art.

22. Insert Stuff, Method 1

Click the Clip Art icon in the placeholder.

The Clip Art task pane opens. There, type a keyword in the Search for box that
suggests the sort of clips you want, and click Go .
Clips appear that fit the keyword. Click one of them to insert it into the slide.

The picture is automatically sized and positioned within the placeholder. You can also
insert tables, charts, SmartArt graphics, your own pictures, and video files this same
way.

Caution about inserting pictures Pictures, particularly high-resolution photographs,

can quickly inflate the size of your presentation.

23. Insert Images & Other Stuff: 2

Another way to insert slide items is to use the Insert tab on the Ribbon. All of the
things you could insert from the slide pane are also available here, plus more
including shapes, hyperlinks, text boxes, headers and footers, and media clips such as
sounds.

The picture shows the many things available on the tab. A typical thing to insert is a
text box. (Note, you can't insert a text box using an icon in a slide layout.)

Text boxes are handy when you want to add text somewhere and need another
placeholder for it, such as for a picture caption. First, you'd click Text Box on the Insert
tab.

And then, you'd draw the box on the slide and type in it.

24. What is the Best Method?

Since you have two choices for how to insert some things, what's the recommended
method? It mostly comes down to what you find handiest. One thing to consider is how
you want the inserted item to be positioned on the slide.

For example, if you use an icon in the placeholder to insert a picture, the picture will be
put in that placeholder. When you insert a picture by using the Insert tab, PowerPoint
guesses on its placement, putting it in an available placeholder or in the one you have

selected. If there are no available placeholders, PowerPoint inserts the picture to the
middle of the slide and that may be what you want, sometimes.

25. Arranging & Formatting

Once you've put all the things that you want on the slide, you need to align them so
they look just right.

For example, in this picture, the text box with the caption will look best once it's aligned
evenly with the picture either flush left or correctly centered.

26. Arrange & Format

To align the caption so it's flush left with the picture, first select both placeholders.

Find the Arrange group on the Format tab, in Picture Tools .

Click the Align button, and then click Align Left .

The Arrange commands are also available in the Drawing group on the Home tab.

27. Section Review

When you apply a theme, does it always affect every slide in the presentation?

Can you insert a text box from an icon within certain slide layouts?

When you resize a picture, why would you want to be sure the Lock Aspect Ratio
option is selected?

How do you align a caption with a picture on your slide, so that the caption is centered
directly beneath the picture?

28.

SECTION GOALS

START SLIDE SHOW VIEW ON THE FIRST SLIDE

NAVIGATING IN SLIDE SHOW VIEW

PRINT AUDIENCE NOTES / HANDOUTS

Section Three: Get Ready for the Big Show

29. Preview The Show

As you create a show, preview it at any time in Slide Show view. This view gives you
an idea of how the slides will look and behave when projected.

To open Slide Show view, click the Slide Show tab, and click a command in the Start
Slide Show group to start on the first slide or the current slide.
Slide Show view fills your computer screen.

One way to navigate from slide to slide is to use the Slide Show toolbar, at the
bottom of the screen, on the left. It has navigational arrows that appear when you
position the cursor in that area. Another way to move from slide to slide is simply to
click the mouse button. Or you can press the DOWN ARROW key.

To get out of Slide Show view at any point, press ESC. This returns you to the view
you left, which is typically Normal view. There you can make necessary changes to
slides and then preview the slide show again.

30. Other Ways to Preview

Press F5 to start on the first slide.

Press SHIFT+F5 to start on the current slide.

Click the Slide Show button, which is in the lower-right part of the PowerPoint window
next to the Zoom slider.

The show begins on the slide that's currently selected on the Slides tab.

Click the Slide Show button on the View tab. The show begins on the first slide no
matter which slide is currently selected.

31. Check Spelling

You'll want to weed out any spelling errors and find other goofs and gaps before you
present. Go to the Review tab on the Ribbon to run a spelling check. That's also where
others can go to add comments as they review your slides.

On the Review tab, in the Proofing group, click Spelling , and make selections as the
spelling checker moves through your slides.

32. Print Handouts

The most common type of PowerPoint printout for audiences is called a handout .
Handouts can have one or several slides per page, up to nine.

A good idea is to use Print Preview to select the handout type you want, as shown
here, so you can see how it will look before printing. (Start by clicking Print Preview on
the Microsoft Office Button menu.)

In Print Preview , display the list in the Print What box by clicking the arrow.

Choose one of the handout types from the list.

When you click the handout type, you are shown a preview of how your slides will
look when printed in this format. You can navigate through all the handout pages. The
handout type that has three slides per page also includes lines for audience notes.

33. Print Handouts

When you're ready to print, you click Print .

Note You do not have to select handouts in Print Preview ; you can just open the
Print dialog box from the Microsoft Office Button menu, and select the handout type
there.

34. Print Speaker Notes

You've printed handouts to give to your audience; now print speaker notes for yourself,
which you can refer to as you present.

It's a good idea to look at your speaker notes before you print them. Start by clicking
Print Preview on the Microsoft Office Button menu.

35. Add Footer to Handouts & Notes

Print Preview also affords you the chance to add or adjust footers in your handouts
and notes.

By default, printed handouts and notes have page numbers. If you want them to show
other things, such as footer text, follow these steps:

Click Options , and then click Header and Footer .

To show footer text, such as "Draft" or "Confidential," select

the Footer option, and then type the text you want in the box. If you wanted a date,
you'd select the Date and time option and then set options in that area of the dialog
box.

36. Add Footer

The selections you make on the Notes and Handouts tab in the Header and Footer
dialog box apply to your handouts and your notes pages.

Tip You can set up headers and footers anytime as you create your presentation.
Use the Insert tab on the Ribbon to open the Header and Footer dialog box.

37. Color Options for Print

Depending on what kind of printer your computer is hooked up to, you can print your
presentation in Color ; in Grayscale , which consists of various tones of gray combined
with black and white; or in Pure Black and White , which eliminates most of the grays
and will use the least printer ink.

This is how you select an option for printing:

Under Print Preview , click Options , and point to Color/Grayscale . Then select from
the menu. Your slides will be previewed and printed with that choice applied. Note that
if you are printing to a black and white printer, the Color option becomes Color (On
Black and White Printer) , and all the slide's colors are rendered using black, white,
and shades of gray.

The first preview example shows a slide that will be printed in color.

The second preview example shows a slide that will be printed in grayscale. While
the background is made white, some areas reflect color, such as the horizontal
banners under the title and along the bottom of the slide.

And the last preview example shows a slide that will be printed in pure black and
white.

38. Package the Show for CD

The PowerPoint Package for CD feature bundles your presentation file and any other
files you need for your presentation and copies them into one folder or directly to a
CD. If you copy your files to a folder, you can burn the folder to a CD later.

To package your presentation and related files:

Click the Microsoft Office Button .

Point to Publish , and click Package for CD .

In the dialog box that opens, make selections for what you want to be included in the
package, and copy your file or files either to a folder or a CD.

39. Section Review

Which key do you press to go into Slide Show view and start on the first slide?

In Slide Show view, how can you go back to the preceding slide?

Which handout option must you choose if you want the handout to include lines for
audience notes?

40.

SECTION GOALS

UNDERSTAND SLIDE MASTER

ANIMATING IN SLIDES

ADD TRANSITIONS BETWEEN SLIDES

TRANSITION SOUNDS

Section Four: Customizing the PowerPoint Show

41. What is a Slide Master?

A slide master is the main slide that stores information about the theme of a
presentation, including the background, color, fonts, effects, placeholder sizes, and
positions. The key benefit to using slide masters is that, on the slide master, you can
make universal style changes to every slide in your Microsoft Office PowerPoint 2007
presentation.

You can create a presentation that contains one or more slide masters, and then save
it as a PowerPoint Template (.potx) file and use it to create other presentations. Each
slide master in a template can contain one or more standard or custom sets of layouts.

42. Create and Customize Slide Master

For each slide master that you want to create, do the following:

Open a blank presentation, and then, on the View tab, in the Presentation Views
group, click Slide Master .

When you open Slide Master view, a blank slide-master with the default, associated
layouts appears. If you want to add another slide master, do the following:

Click a location in the slide thumbnail (A miniature representation of a picture.) pane

where you want the new slide master to appear.

On the Slide Master tab, in the Edit Master group, click Insert Slide Master .

43. Animation

Animate the text or objects (table, chart, graphic, equation, or other) in your
presentation to give them sound effects or visual effects, including movement. You can
use animation to focus on important points, to control the flow of information, and to
increase viewer interest in your presentation.

You can use the built-in animation effects in Microsoft Office PowerPoint 2007, or you
can create your own custom effects. You can apply animation effects to individual
slides, to the slide master, or to custom slide layouts.

44. Apply a Built-In Animation

To apply a built-in animation effect in Office PowerPoint 2007, do the following:

Select the text or object that you want to animate.

On the Animations tab, in the Animations group, select the animation effect that you
want from the Animate list.

45. Create Custom Animations

You create custom animations in the Custom Animation task pane (A window within an
Office program that provides commonly used commands. Its location and small size
allow you to use these commands while still working on your files.). The Custom
Animation task pane shows important information about an animation effect, including
the type of effect, the order of multiple effects in relation to each other, and a portion of
the text of the effect.

46. Create Custom Animation

Icons indicate the timing of the animation effect in relation to the other events on the
slide. Choices include the following:

Start On

Start With Previous

Start After Previous

Select an item in the list to see the menu icon (down arrow), and then click the icon to
reveal the menu.

Numbers indicate the order in which animation effects play. Numbers also
correspond to the labels associated with animated items in Normal view with the
Custom Animation task pane displayed.

Icons represent the type of animation effect. In this example, it is an Emphasis effect.

47. Practice: Add a Custom Animation

Select the text or object that you want to animate.

On the Animations tab, in the Animations group, click Custom Animation .

In the Custom Animation task pane, click Add Effect , and then do one or more of the
following:

To make the text or object enter with an effect, point to Entrance , and then click an
effect.

To add an effect, such as a spin effect, to text or an object that is already visible on
the slide, point to Emphasis , and then click an effect.

To add an effect that makes text or an object leave the slide at some point, point to
Exit , and then click an effect.

To add an effect that makes text or an object move in a specified pattern, point to
Motion Paths , and then click a path.

To specify how the effect is applied to your text or object, right-click the custom
animation effect in the Custom Animation list, and then click Effect Options on the
shortcut menu.

Do one of the following:

To specify settings for text, on the Effect , Timing , and Text Animation tabs, click
the options that you want to use to animate the text.

To specify settings for an object, on the Effect and Timing tabs, click the options
that you want to use to animate the object.

48. Test Your Animation

After you add one or more animation effects, to validate that they work, do the
following:

At the bottom of the Custom Animation task pane, click Play .

49. Add Transitions

Slide transitions are the animation-like effects that occur in Slide Show view when you
move from one slide to the next during an on-screen presentation. You can control the
speed of each slide transition effect, and you can also add sound.

50. Transitions Gallery

1. No transition

2. Blinds Horizontal

3. Blinds Vertical

4. Box In

5. Box Out

6. Checkerboard Across

7. Checkerboard Down

8. Comb Horizontal

9. Comb Vertical

51. Add Transitions to All Slides

On the left side of the slide window, in the pane that contains the Outline and Slides
tabs, click the Slides tab.

Select the slide thumbnails of the slides that you want to apply slide transitions to.

On the Animations tab, in the Transition To This Slide group, click a slide transition
effect.

To see more transition effects, in the Quick Styles list, click the More button .

To set the slide transition speed between the current slide and the next slide, in the
Transition To This Slide group, click the arrow next to Transition Speed , and then
select the speed that you want.

In the Transition To This Slide group, click Apply to All .

52. Add Different Transitions to Slides

On the left side of the slide window, in the pane that contains the Outline and Slides
tabs, click the Slides tab, and then click a slide thumbnail.

On the Animations tab, in the Transition To This Slide group, click the slide transition
effect that you want for that slide.

To see more transition effects in the Quick Styles list, click the More button .

To set the slide transition speed between the current slide and the next slide, in the
Transition To This Slide group, click the arrow next to Transition Speed , and then
select the speed that you want.

To add a different slide transition to another slide in your presentation, repeat steps 2
through 4.

53. Add Sounds to the Transitions*

On the left side of the slide window, in the pane that contains the Outline and Slides
tabs, click the Slides tab, and then select the slide thumbnails where you want to add a
sound.

On the Animations tab, in the Transition To This Slide group, click the arrow next to
Transition Sound , and then do one of the following:

To add a sound from the list, select the sound that you want.

To add a sound not found on the list, select Other Sound , locate the sound file that
you want to add, and then click OK .

To add sound to a different slide transition, repeat steps 2 and 3.

*Not recommended.

54. Section Review

What does the Slide Master?

Are there themes?

Explain how to animate various objects in slides?

How can you add transitions between slides?

What do transition sounds do?

55.

SECTION GOALS

ADD MEDIA TO PPT

ADD SOUNDS TO SLIDES

MAKE A CD PLAY THROUGHOUT THE SLIDESHOW

INSERT A MOVIE IN THE SLIDES

Section Five: Add Media to PPT

56. All About Sounds

When you insert a sound on a slide, an icon that represents the sound file appears. To
play the sound while you give your presentation, you can set the sound to start
automatically when the slide is displayed, start on a mouse-click, start automatically
but with a time delay, or play as part of an animation sequence. You can also play
music from a CD or add narration to your presentation.

You can add sounds from files on your computer, a network, or Microsoft Clip
Organizer. You can also record your own sounds to add to a presentation or use
music from a CD.

57. Add Sound

To prevent possible problems with links, it is a good idea to copy the sounds into the
same folder as your presentation before you add the sounds to your presentation.

In the pane that contains the Outline and Slides tabs, click the Slides tab.

Click the slide to which you want to add a sound.

On the Insert tab, in the Media Clips group, click the arrow under Sound .

Do one of the following:

Click Sound from File , locate the folder that contains the file, and then double-click the
file that you want to add.

Click Sound from Clip Organizer , scroll to find the clip that you want in the Clip Art
task pane, and then click it to add it to the slide.

58. Preview a Sound

On the slide, click the sound icon .

Under Sound Tools , on the Options tab, in the Play group, click Preview . You can
also double-click the sound icon.

59. Auto or When Clicked?

When you insert a sound, you are prompted with a message asking how you want the
sound to start: automatically ( Automatically ) or when you click the sound ( When
Clicked ).

To automatically start the sound when you show the slide, click Automatically .

The sound plays automatically when you show the slide unless there are other media
effects on the slide. If there are other effects, such as an animation, the sound plays
after that effect.

To manually start the sound when you click it on the slide, click When Clicked .

When you insert a sound, a play trigger effect is added. This setting is known as a
trigger because, to play the sound, you have to click something specific, as opposed to
just clicking the slide.

NOTE Multiple sounds are added on top of each other and play in the order in
which they were added. If you want each sound to start when you click it, drag the
sound icons off of each other after you insert them.

60. Play Sound Continuously For One Slide

Click the sound icon .

Under Sound Tools , on the Options tab, in the Sound Options group, select the Loop
Until Stopped check box.

61. Play Sound Across Multiple Slides

On the Animations tab, in the Animations group, click Custom Animation .

In the Custom Animation task pane, click the arrow to the right of the selected sound in
the Custom Animation list, and then click Effect Options .

On the Effect tab, under Stop playing , click After , and then select the total number of
slides on which the file should play.

62. Hide the Sound Icon

Important Use this option only if you set the sound to play automatically, or if you
created some other kind of control, such as a trigger, to click to play the sound. (A
trigger is something on your slide, such as a picture, shape, button, paragraph of text,
or text box, that sets off an action when you click it.) Note that the sound icon is always
visible in Normal view unless you drag it off the slide.

Click the sound icon .

Under Sound Tools , on the Options tab, in the Sound Options group, select the Hide
During Show check box.

63. Set the Sound Start/Stop Options

To adjust the settings for when the sound file plays or stops, click the sound icon .

On the Animations tab, in the Animations group, click Custom Animation .

In the Custom Animation task pane, click the arrow to the right of the selected sound in
the Custom Animation list, and then click Effect Options .

Do one of the following:

On the Effect tab, under Start playing , do one of the following:

To start the sound file immediately, click From beginning .

To start the sound file from the last track played on the CD, click From last position .

To start the sound file after a time delay, click From time , and then enter the total
number of seconds for the delay.

On the Effect tab, under Stop playing , do one of the following:

To stop the sound file with a mouse click of this slide, click On click (the default).

To stop the sound file after this slide, click After current slide .

To keep the sound file playing for several slides, click After , and then enter the total
number of slides that the file should play on.

64. Play a CD During Slide Show

If you have created a self-running presentation, you might want to add music to
accompany the presentation. Or you might want to have music playing before or after
your presentation as your audience enters or exits.

Music from a CD isn't added to your presentation, so the music won't increase the file
size of your presentation. However, you need to remember to bring the CD with you
when you deliver your presentation.

65. Add CD Audio to Slide

Insert the CD into the CD drive.

Click the slide on which you want the music to start playing.

On the Insert tab, in the Media Clips group, click the arrow under Sound , and then
click Play CD Audio Track .

66. Add CD Audio to Slide (contd)

Under Clip selection , in the Start at track and End at track boxes, enter the starting
and ending track numbers.

To play only one track or part of a track, enter the same number in both boxes.

Do one or both of the following:

In the time boxes, set the start time for the starting track and end time for the ending
track. By default, the start time is zero and the end time is the total number of
minutes for the ending track.

If you want the music to repeat, under Play options , select the Loop until stopped
check box.

When prompted to specify how you want the sound to start in the presentation, do
one of the following:

To play the music automatically when you go to the slide, click Automatically .

To play the music when you click the CD icon , click When Clicked .

If you choose to start the music with a mouse click, the CD icon will appear on your
slide even if you selected the Hide During Show check box.

67. Adjust Audio Settings

To adjust the settings for when to stop the music, on the Animations tab, in the
Animations group, click Custom Animation .

In the Custom Animation task pane, click the arrow to the right of the selected sound in
the Custom Animation list, and then click Effect Options .

On the Effect tab, under Stop playing clip , do one of the following:

To stop the music with a mouse click on the slide, select On click .

To stop the music after this slide, click After current slide .

To keep the music playing for several slides, click After , and then set the total
number of slides on which the music should play.

68. Overview: Movies and Animated GIFs

Movies are desktop video files with formats such as AVI or MPEG and file extensions
such as .avi, .mov, .mpg, and .mpeg. A typical movie can include a speaker talking,
such as an executive who cannot attend the actual presentation. You can use a movie
to train others or to perform a demonstration.

You can add movies and animated GIF files to slides from files on your computer, the
Microsoft Clip Organizer, a network, or an intranet. To add the movie or animated GIF
file, you insert it onto the specific slide. There are several ways you can start the movie
or GIF file: have it play automatically when the slide is displayed, click it, or create a
timing for it so that it plays after a certain delay. You can also keep a movie playing
over several slides or have it play continuously throughout your presentation. You can
also set movie options, such as hiding the movie frame or resizing it.

69. Add a Movie to Slide

To prevent possible problems with links, it is a good idea to copy the movies into the
same folder as your presentation before you add the movies to your presentation.

In Normal view, click the slide to which you want to add a movie or animated GIF file.

On the Insert tab, in the Media Clips group, click the arrow under Movie .

Do one of the following:

Click Movie from File , locate the folder that contains the file, and then double-click the
file that you want to add.

Click Movie from Clip Organizer , scroll to find the clip that you want in the Clip Art task
pane, and then click it to add it to the slide.

70. Animate: Auto or When Clicked

When you insert a movie, you are prompted with a message asking how you want the
movie to start: automatically ( Automatically ) or when you click the movie ( When
Clicked ).

To automatically start the movie when you show the slide, click Automatically . You
can pause a movie while it is playing by clicking it. To continue playing the movie, click
it again.

To manually start the movie when you click it on the slide, click When Clicked .

When you insert a movie, a pause trigger effect is added. It's called a trigger because
you have to click something specific within the slide to play the movie. For example, in
a presentation, you click the movie frame to pause the movie and click it again to
resume playing it.

NOTE You can change this option at any time. Click the movie, and then under
Movie Tools , click the Options tab. In the Movie Options group, select the option that
you want from the Play Movie list.

71. Play Movie on Full Screen

In Normal view, click the movie frame on the slide that you want to play full screen.

Under Movie Tools , on the Options tab, in the Movie Options group, select the Play
Full Screen check box.

72. Preview Movie

In Normal view, click the movie frame on the slide that you want to preview.

Under Movie Tools , on the Options tab, in the Play group, click Preview .

73. Play Movie Across Several Slides

You may want the movie that you inserted in a presentation to continue to play when
you advance to the next slide. To do this, you need to specify when the movie should
stop playing. Otherwise, it will stop the next time that you click the mouse.

NOTE You must have a play effect to do the following procedure. If you already
inserted the movie and chose When Clicked when prompted, you can switch to
Automatically to add a play effect.

74. Switch from When Clicked to Auto

In Normal view, click the movie.

Under Movie Tools , on the Options tab, in the Movie Options group, in the Play Movie
list, click Automatically .

75. Play Movie Across Several Slides

NOTE This procedure plays the movie once for the length of the movie file. It does
not play the movie repeatedly.

In Normal view, click the movie frame on the slide.

Under Movie Tools , on the Options tab, in the Movie Options group, in the Play Movie
list, click Play across slides .

On the Animations tab, in the Animations group, click Custom Animation .

In the Custom Animation task pane, click the line that represents the movie play effect
(the line with the triangle), click the arrow, and then click Effect Options .

To keep the movie playing for several slides, under Stop playing , click After , and then
set the total number of slides that the file should play across.

76. Ply Movie Until Stopped (Across Several Slides)

You may want a movie to play for the duration of a presentation or to keep playing until
you stop it. If the length of the movie is shorter than the length of the presentation, you
can set the movie to start again after it finishes, so that some portion of the movie is
always playing during your presentation.

In Normal view, click the movie frame on the slide.

Under Movie Tools , on the Options tab, in the Movie Options group, select the Loop
Until Stopped check box.

77. Resize Movie

If you don't want to play a movie full screen, you can resize it to the dimensions that
you want.

In Normal view, click the movie that you want to resize.

Under Movie Tools , on the Options tab, in the Size group, click the Dialog Box
Launcher .

To maintain the movie's height-to-width proportions, click the Size tab, and then under
Scale , select the Lock aspect ratio check box.

Do one of the following:

Under Size and rotate , enter sizes in the Height and Width boxes.

Under Scale , in the Height and Width boxes enter the percentage of size that you
want, relative to the movie's original size.

78. Hide Movie Icon

You may want to make a movie frame invisible to keep it from appearing during the
presentation, and make it disappear from the slide after the presentation. If you set this

option and the Play Full Screen option, the movie will not appear to be on your slide at
all (though you may see it flash on the slide before it plays full screen). To prevent the
brief flash, drag the movie frame off the slide.

Important If you drag the movie frame off the slide or hide the movie frame, you must
set the movie to play automatically or by some other kind of control, such as a trigger.

In Normal view, click the movie frame on the slide.

Under Movie Tools , on the Options tab, in the Movie Options group, select the Hide
During Show check box.

79. Section Review

What are some media you can add to PPT?

How do you add sounds to slides?

Can you make a CD play throughout the slideshow?

How do you insert a movie in the slides?