The Constitution As at October 2006 1

CONSTITUTION
October 2006
CONTENTS
Page Heading Clause
CONSTITUTION
2 Name and Definitions 1.0
2 Aims and Objectives 2.0
2 DSU Membership 3.0
2 Governance of DSU - General Principles 4.0
3 General Meetings 5.0
3 Annual General Meeting 6.0
3 Extraordinary General Meetings 7.0
4 The Governing Council 8.0
5 Student Officer Committees 9.0
6 Referendums 10.0
6 Election of Officers 11.0
7 By-elections 12.0
7 Removal of Officers 13.0
7 Clubs and Societies 14.0
7 Affiliations to External Organisations 15.0
7 Complaints 16.0
8 DSU Finances 17.0
8 Freedom of information 18.0
9 Amendments 19.0
9 Indemnity 20.0
9 Discipline 21.0
9 Interpretation 22.0
9 Winding up 23.0
APPENDICES
11 Complaints Procedure Appendix 1
13 Opting Out Appendix 2
14 Disciplinary Procedure Appendix 3
19 Election Regulations (Ballot) Appendix 4
23 NUS Conference Delegates Appendix 4 Part
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24 Clubs & Societies Appendix 5
28 Meeting Regulations and Standing Orders Appendix 6
33 Finance Schedule Appendix 7
34 Staffing Protocol Appendix 8
36 Job Descriptions - Executive Officers Appendix 9
42 Job Descriptions - Student Officers (Unpaid) Appendix 9 Part 2
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1. Name and Definitions
1.1 There shall be a students' union in the name of De Montfort University Students’ Union
(for the rest of this document the organisation will be referred to as ‘DSU’).
2. Aims and Objectives
2.1 To promote the interests of students at De Montfort University (‘the University’) during
their course of study and to represent, support and advise members.
2.2 To provide social and recreational activities for its members.
2.3 To be the recognised representative channel between students and the University and any
other external body.
2.4 That the diversity of DSU members is recognised and that equal access is available to all
members of whatever origin or orientation.
2.5 To provide a safe space for students to socialise outside of traditional academic hours.
3. DSU Membership
3.1 All registered students studying at the University and students on placements as part of
their course of study shall be full members of DSU unless they have decided to relinquish
their membership in accordance with the 'opting out' regulations (Appendix 2).
3.2 Any Executive officer shall be a full member of DSU for the duration of their period of
office, on completion of which they shall be eligible for honorary life membership.
3.3 The Governing Council may put forward a motion to a General Meeting to confer honorary
life membership, on any person, in recognition of outstanding services to DSU.
3.4 The following persons shall be eligible for associate membership, on payment of a fee or
fees determined by Governing Council:
a) All past full members;

b) All members of the academic and non-academic staff of the University (during their
employment with the University);
c) Retired members of the academic and non-academic staff of the University (who have
retired whilst in the service of the University);
d) All employees of DSU (during their period of employment);
e) Retired employees of DSU (who retired whilst in the service of DSU).
3.5 All members shall be entitled to enjoy the facilities of DSU and take part in its educational,
social, sporting and cultural activities. Only full members shall be entitled to speak and
vote at DSU meetings, stand and vote in DSU elections, and hold office in clubs and
societies and play in the BUSA leagues / competitions.
Governance of DSU
4. General Principles
4.1 DSU recognises the need for decision making and accountability at all levels. A decision
which will have an effect upon all students of DSU shall be taken to a general meeting.
4.2 All meetings shall be held in accordance with the Meetings and Standing Orders Schedule
(Appendix 6).
5. General Meetings
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5.1 General Meetings shall be the sovereign body of DSU.
5.2 All full members are eligible to attend, speak and vote at a general meeting.
5.3 Governing Council members shall have full speaking rights at general meetings.
5.4 The Union Director may attend in a non voting advisory capacity.
5.5 Observers who may be invited into the meeting by the chair shall not be entitled to vote;
they may be invited to speak by the chair, who may also request they leave the meeting.
5.6 General meetings shall be convened by Governing Council at least once per academic term.
One shall be the Annual General Meeting.
5.7 Full publicity shall be given no less than ten (10) University days prior to a meeting. This
notice shall specify time, date, place and statutory business to be considered. The final
agenda must be published not less than three (3) University days before the meeting.
5.8 The quorum of general meetings shall be 150 members.
5.9 General Meetings have the power to:-
a) amend the constitution (subject to Clause 18);

b) discuss and pass policy;
c) hold elected officers to account;
d) ratify Governing Council decisions and approve minutes.
5.10 General meetings shall not discuss any issues relating to staff or staffing decisions.
5.11 Once the vote has been taken at a General Meeting, that item of business may not be
reopened at that meeting or within the next three (3) calendar months.
6. Annual General Meeting
6.1 In addition to the functions specified for the general meeting, the annual general meeting
must approve:-
a) the DSU budget;

b) the audited accounts.
7. Extraordinary General Meetings
7.1 An Extraordinary General Meeting (EGM) shall consider only the item(s) of business for
which it was specifically called. The issue must concern a matter that arose after the
previous general meeting that requires discussion before the date of the next general
meeting.
7.2 An EGM shall be convened by Governing Council on receipt of a petition of 60 full

members
7.3 An EGM may be called by Governing Council.
7.4 Notice of the meeting shall be given not less than five (5) University days prior to the
meeting. This shall specify date, time, place and the motion to be discussed and shall be
issued within seven (7) University days of the original request having been received.
8. The Governing Council
8.1 The Governing Council shall be the trustees of DSU.
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8.2 The Governing Council shall consist of the following Executive officers:-
a) President;
b) Deputy President Education;
c) Vice President Media;
d) Vice President Student Activities;
e) Vice President Welfare.
8.3 Any full member of DSU may observe any meeting of Governing Council, but must notify
the President at least one (1) University day prior to the meeting. They shall have no
speaking or voting rights. Speaking rights may be granted at the discretion of Governing
Council.
8.4 The Union Director shall attend in a non-voting advisory capacity.
8.5 Other persons may attend, at the discretion of Governing Council, in a non-voting advisory
capacity.
8.6 Governing Council shall be called not less than twice per term.
8.7 The chair shall normally be the President.
8.8 The chair shall have only a casting vote.
8.9 The quorum shall be 2/3rd of elected members, rounded up.
8.10 Governing Council shall:-
a) be responsible for DSU on a day to day basis and shall act in accordance with the
decisions of the general meetings, the constitution, appendices, protocols and relevant
legislation;
b) ensure the implementation of DSU policy;
c) oversee, monitor and ensure the smooth running and management of DSU;
d) be responsible for the direction of DSU in accordance with a strategic plan;
e) be responsible for drawing up a budget and ensuring that financial reports are made to
general meetings;
f) ensure adherence to DSU’s finance regulations, procedures and controls in accordance
with clause 16 and appendices of this document;
g) prepare an annual report detailing the activities of DSU;
h) receive and approve minutes from Student Officer Committee meetings;
i) be responsible for the employment of such staff as may be required to manage and
administer the organisation, according to the provisions set out in the staffing protocol;
j) appoint members to DSU’s disciplinary committees in accordance with the disciplinary
procedure (Appendix 3);
k) approve the regulations governing clubs and societies as set out in Appendix 5;
l) set up other committees in response to DSU needs and define their terms of reference;
m) fulfil specific responsibilities as laid down in individual job descriptions;
n) ensure that elections are carried out in accordance with Appendix 4.
9. Student Officer Committee
9.1 The Student Officer Committee shall consist of the following:-
1 Executive officer:-
Deputy President Education
21 student officers (unpaid):-
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Black Students’ Officer
Campaigns Officer
Charles Frears Officer (Leicester only)
Community Officer
Cultural Officer
Demon FM Officer
Entertainments Officer
First Year Officer
International Officer
Involvement Officer
LGBT Officer
Mature Students’ Officer
Mens Officer
Mydsu.com Officer
Race Relations Officer
RAG Officer
Research/Postgraduate Officer
Sports Officer
Students with Disabilities Officer
The Demon Officer
Women’s Officer
9.2 Other Executive Officers may attend in an ex-officio, non-voting capacity.
9.3 The Director or their nominee may attend in a non-voting capacity.
9.4 Student Officer Committee shall not meet less than twice per academic term.
9.5 The quorum shall be 2/3rd of elected members, rounded up.
9.6 The chair shall normally be the Deputy President Education.
9.7 The chair shall have only a casting vote.
9.8 Student Officer Committee shall:-
a) make recommendations and representations to Governing Council on behalf of their

members, through the Deputy President Education
b) receive minutes of Governing Council.
10. Referendums
10.1 Referendums shall be conducted in accordance with the Election Regulations, clause 13
(Appendix 4).
10.2 The result of a referendum will take precedence over any existing policy.
10.3 Referendums may be called by:-
(i) a 2/3rd majority of Governing Council;

(ii) a petition of 5% of full members of DSU (detailing name and registration number).
10.4 If an issue is decided by referenda the Governing Council will have the right to refuse
further requests for referenda on that issue for a period of three (3) months.
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11. Election of officers
11.1All elections shall be held in accordance with the Election Regulations (Appendix 4).
11.2Executive officer elections shall take place in the second term, before the 31st March
11.3The term of office for Executive officers shall be from 1st July following election to 30th June
of the following year.
11.4The election of the following Student Officer positions shall take place in the second term
before the 31st March:-
Black Students’ Officer, Campaigns Officer, Charles Frears Officer (Leicester only),
Community Officer, Cultural Officer, Demon FM Officer, Entertainments Officer,
Involvement Officer, LGB Officer, Mature Students’ Officer, Mens Officer, Mydsu.com
Officer, Race Relations Officer, RAG Officer, Sports Officer, Students with Disabilities
Officer, The Demon Officer and Women’s Officer.
11.5 The election of the following positions will take place in the first term of the academic
year:-
First Year Officer, International Officer and Research/Postgraduate Officer.
11.6 All candidates must be full members of DSU in accordance with 3.1 of the Constitution
and shall be elected by cross campus ballot.
11.7 Any Executive officer is entitled to stand for a second term as a full member of DSU
subject to the provisions of clauses 11.4 - 11.7 above.
11.8 No Executive officer shall be eligible to stand for and serve more than two terms of office.
11.9 Executive officers shall receive an allowance and be required to sign an agreement of
office, stating their terms and conditions.
11.10The level of allowance shall be agreed by Governing Council but shall not be effective until
and unless ratified by a General Meeting.
11.11 Once elected, new officers may attend all committees that their future post entitles them to,
as ex-officio non-voting members, where appropriate to do so.
12. By-elections
12.1 If an Executive post falls vacant and there is an Executive officer-elect, no by-election shall
take place.
12.2 If an Executive Officer post remains unfilled after the initial election one by-election may
take place before 31st March.
12.3 If a Student officer post falls vacant or remains unfilled after the initial election a by-
election may be arranged by Governing Council.
12.4 In the case of a by-election all Election Regulations shall apply as outlined in Appendix 4.
13. Removal of officers
13.1 Any officer may be removed from office by:-
a) a breach of DSU or University disciplinary regulations on the grounds of gross

misconduct, resulting in dismissal;
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b) exclusion from the University on the grounds of poor academic performance.
13.2 Any officer of Governing Council may be removed from office by a 2/3rd majority vote of
no confidence at a general meeting.
14. Clubs and Societies
14.1 Clubs and societies may be recognised by Governing Council provided they meet the
requirements of Appendix 5 to this Constitution and do not contravene DSU’s aims and
objectives.
15. Affiliations to External Organisations
15.1 Any proposal to affiliate to an external organisation shall be subject to the approval of
Governing Council.
15.2 New affiliations to external organisations shall be publicised to students and to the
University, and shall include the name of the organisation and the affiliation or subscription
fee.
15.3 Details of all affiliations to external organisations, including the name of the organisation
and the affiliation fee, shall be included in DSU’s annual report which shall be made
available to students and to the University Board.
15.4 In the event of a challenge to an existing affiliation to any external organisation, a petition
signed by at least 5% of full members of DSU must be submitted to the President. A
referendum shall be held on the issue. The referendum shall be conducted in accordance
with clause 13 of the Election Regulations (Appendix 4). A further referendum on the
same affiliation cannot be called in the same academic year.
16. Complaints
16.1 Complaints about service delivery, individual officers, the Governing Council, or any
member of DSU committees shall be dealt with via the complaints procedure in Appendix
1. Members who complain will also be referred to the mechanisms in this constitution to
remove officers and change the policy of DSU.
16.2 Any complaint about a member of DSU staff shall be dealt with according to the
complaints procedure (Appendix 1) and staff protocol arrangements (Appendix 5).
17. DSU Finances
17.1 DSU receives annually an allocation of funds from the University sufficient in the view of
the University Executive to enable DSU to pursue its aims and objectives effectively.
DSU, through the Governing Council, shall ensure that such funds are used only for such
purposes as are consistent with DSU’s status as an exempt educational charity and in
accordance with any stipulations made at the time of making the grant.
17.2 DSU, as delegated to the Governing Council, shall be empowered, in pursuit of its aims
and objectives, to open bank accounts in the name of DSU, lend monies, invest monies,
borrow monies, offer its material assets as security and do all other such things as are
necessary for the prudent conduct of its financial affairs as though it were a legal person
and subject to no other restrictions save any which may be imposed by DSU policy,
DSU/University Code of Practice and Finance Regulations (Appendix 7).
17.3 DSU, acting through the Governing Council, shall ensure that proper books of account are
maintained and that these books shall be audited annually by a qualified accountant
appointed by the Governing Council.
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17.4 DSU shall submit requests for funding to the University in whatever form the University
shall specify.
17.5 The annual accounts shall be available to all members of DSU and University Board.
17.6 The financial year of DSU shall run from 1st August to 31st July.
17.7 The organisation of DSU finances and systems of control shall be laid down in the Finance
Appendix (Appendix 7) which shall be binding on all members, committees, officers and
staff.
17.8 No union body may hold any funds whatsoever outside DSU accounts. Clubs and
Societies may hold private accounts within DSU accounting systems.
18. Freedom of information
18.1 At all meetings of the Governing Council, general meetings, annual general meeting and
extraordinary general meetings minutes shall be taken which shall be circulated at the next
appropriate and relevant meeting. Confirmed minutes shall be displayed as soon as
possible after confirmation.
18.2 A copy of the Constitution, the Union policy file, the annual report and accounts including
the budget, shall be available on request.
18.3 All meetings of the Governing Council shall be considered open although the designated
members of Governing Council may vote to hold a specific meeting, or an item of a
meeting, as a closed session, which will involve only the members of Governing Council
and the Union Director.
18.4 Reserved business: Governing Council will, from time to time, need to discuss matters of
commercial sensitivity and staffing matters. These sections of the meeting shall be held in
closed session and minutes held on a central file.
19. Amendments
19.1 Only General Meetings can amend the Constitution and Appendices.
19.2 All amendments to the Constitution shall require a 2/3rd majority vote at DSU general
meetings.
19.3 Amendments to the Appendices shall only be proposed by Governing Council and require a
simple majority vote at DSU general meetings.
19.4 Amendments to the Appendices must be approved by the University's Core Executive
before they come into effect.
19.5 Amendments to the Constitution must be approved by the University Board before they
come into effect.
20. Indemnity
20.1 Every executive officer, appointee or member of staff of DSU shall be entitled to be
indemnified by DSU against all losses or liability which he/she may incur in or about the
execution of his or her office or otherwise in relation thereto and no officer, appointee or
member of staff shall be liable for any loss, damage or misfortune which may happen to or
be incurred by DSU in the execution of the duties of his or her office or in relation thereto;
provided that nothing in this clause shall affect their liability for the consequences of any
negligent or unlawful act on their part.
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21. Discipline
21.1 All members of DSU shall be required to conform to the code of discipline as drawn up by
Governing Council, particularly when on premises administered, or at events organised by
DSU.
21.2 The code of discipline may include sanctions up to and including the indefinite suspension
of any or all of the privileges of membership.
22. Interpretation
22.1 In the event of a dispute as to the interpretation of any part of this Constitution, the ruling
of the President shall be sought.
22.2 In the event of a challenge to the President's ruling, the decision of the Governing Council
shall be final.
23 Winding Up
In the event of DSU ceasing to function as the recognised Student's Union of the
University, no operating or retained surplus or reserve or other asset of DSU shall be
distributed to its members or any of them. All the assets of DSU for the time being shall
instead be transferred to any non-profit making organisation having the like or similar
objectives to those of DSU. Such transfer will be effected in accordance with the decision
of the General Meeting but subject to the prior approval of the University. In the event of
dispute as to the destination of any such assets, the University shall decide the destination
in accordance with the principle set out in the second sentence of this paragraph.
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Appendix 1
Complaints Procedure
1. SERVICE COMPLAINTS
1.1 Any member or group of members has the right to raise issues about the delivery of service
with the individual responsible for that service (the service manager). The service
manager has a responsibility to respond to, and try to resolve, all issues raised at a local
level to the satisfaction of all parties. As many concerns as possible should be resolved at
this informal stage.
When a service failure has not been resolved at a local level to the satisfaction of the
individual or group concerned, they may complain in writing to the President.
1.2 Complaints to the President
1.2.1 In making a complaint, a complainant has a responsibility to:-
1.2.1.1 Seek resolution at a local level first;

1.2.1.2 Be clear, accurate and truthful in their explanation;
1.2.1.3 Indicate what might be a satisfactory resolution for them;
1.2.1.4 Respect the legal, regulatory, financial, and other constraints placed on
the Students' Union.
1.2.2 The President shall liaise with the Director to appoint a member of senior
management to act on his/her behalf. This manager shall act as a point of contact
for the complainant and try to ensure a satisfactory resolution for all parties. The
procedure is not prescriptive about the ways in which this should be achieved.
Such flexibility is intended to encourage a wide range of non-adversarial routes to
resolution.
1.2.3 The senior manager shall:-
1.2.3.1 Acknowledge receipt of each complaint (within two (2) University days);
1.2.3.2 Request investigation by an appropriate manager (response required
within ten (10) University days);
1.2.3.3 Maintain auditable records;
1.2.3.4 Inform the President of the result of the investigation.
1.2.4 The President shall then advise the complainant of the proposed resolution on
behalf of DSU.
1.2.5 If the complainant is not satisfied with the response, then they may complain to the
Student Relations Manager at the University. The Student Relations Manager
shall respond to the complainant in accordance with the De Montfort University
complaints procedure.
2. STAFFING COMPLAINTS
2.1 Any complaints from students or officers regarding a member of staff must be made in
writing to the President, and will be dealt with in accordance with the relevant staff
grievance procedure.
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3. Elected Officer Complaints
3.1 Any complaints from a DSU member regarding an elected officer must be made in writing
to the President, or if the complaint is against the President, to the Deputy President. This
will be investigated in accordance with the procedures laid down in Appendix 3 of the DSU
Constitution.
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Appendix 2
Opting Out
1. Mechanisms for Opting-out
The University will advise all students of their right not to be a member of DSU in writing
in the registration documentation. This information will also be made available in the
University’s prospectus. Students wishing to opt out of DSU will complete an opting out
section or document at registration.
If exercised, the right to opt out will remain applicable for the whole of the academic year
to prevent frivolous or tactical opting out.
2. Rights of Opted-out Students
2.1 All DSU clubs and societies will be open to all De Montfort University students and will
be non-discriminatory in their aims and objectives. Different levels of membership fee may
be determined for students who are members of DSU and for opted-out members.
2.2 DSU shops and catering facilities will be open to all students.
2.3 Other than those facilities listed in 2.2 above, other DSU services or facilities will be
available to all students, DSU members being given priority.
2.4 Opted out students will not be eligible to stand for office in DSU, vote in any DSU
elections, hold office in any Clubs or Societies or play in the BUSA leagues / competitions.
2.5 A student who has opted out will only be entitled to enter DSU bar areas if signed in as a
guest by a bona fide member.
2.6 A student who has opted out will only be entitled to enter any of DSU social events if
signed in as a guest by a bona fide member. Entrance fees may vary for members and non-
members of DSU.
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Appendix 3
Disciplinary Procedure
1. General Principles
1.1 This code is to be read in addition to, and in conjunction with, chapter two of the De
Montfort University General Regulations and Procedures Affecting Students and the Union
disciplinary code and sanctions.
1.2 The disciplinary procedure shall normally consist of 3 stages. However, at any stage a
matter may be referred to the University disciplinary procedure.
1.2.1 Stage One - The Vice President Student Activities in the first instance.
Who may deal with minor offences at a local level.
1.2.2 Stage Two - The Disciplinary Committee

Who may act as a referral from stage one, for more serious offences.
1.2.3 Stage Three - The Appeal Committee

Who may be convened to act as an appeal to a decision taken in either stage one or
two. This shall be the final stage of appeal.
1.3 For elected officers, the disciplinary procedure consists of two stages:-
1.3.1 The Elected Officer Disciplinary Committee.

1.3.2 The Elected Officer Appeal Committee.
1.4 The disciplinary procedure shall deal with matters arising as a result of:
1.4.1 Incidents within DSU buildings;

1.4.2 Incidents occurring within or on the University campus or premises as a result of a
DSU function;
1.4.3 Incidents occurring as a result of a DSU function or activity held outside the
University;
1.4.4 Incidents which affect DSU community relations;
1.4.5 Incidents which bring the good name of DSU into disrepute;
1.4.6 Other breaches of the University General Regulations and Procedures Affecting
Students.
1.5 Where the incident that has occurred is an offence under the criminal law the Vice
President Student Activities, in liaison with the President and Director:
1.5.1 will decide whether to report the facts to the police, and in reaching that decision
will not be influenced by the wishes of any other person;
1.5.2 will deal with any offence under this disciplinary code, whether or not the facts
have been reported and proceedings are pending;
1.5.3 may defer action under this disciplinary code if it considers, (if criminal
proceedings are pending) that to proceed might in some way prejudice the fair trial
of the member concerned. Any suspension/exclusion will remain in full force and
will not be affected;
1.5.4 when considering proceedings for an offence under this disciplinary code, will not
take into account the results of any criminal trial arising out of the same set of
facts.
1.6 When an incident involves a member of a Disciplinary Committee that is to hear an

incident, then that person shall not sit on the committee for that hearing.
1.7 Where the Vice President Student Activities believes there may be a conflict of interest, he /
she will refer the case to another Executive Officer (other than the President) to hear the
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case. In this instance, any reference to the Vice President Student Activities shall be
deemed as the Executive officer involved in the first stage of the disciplinary procedure.
1.8 If any of the parties involved wish to object to any member of a Disciplinary Committee,
then the student shall submit his/her objections in writing, to be received by the Vice
President Student Activities at least five (5) University days before the hearing. If the
grounds are upheld, an alternative member to fill the committee will be identified by the
Vice President Student Activities.
1.9 The student(s) involved in the allegations may be accompanied by a friend (as defined in
the glossary of the DMU General Regulations and Procedures Affecting Students) during
all stages of these disciplinary procedures.
1.10 A Disciplinary Committee shall call witnesses to give evidence as appropriate. They shall
ask questions of the witnesses.
1.11 The student may call his or her own witnesses to give evidence. The Disciplinary
Committee may also ask questions of the witnesses.
1.12 Witnesses must complete a Witness Statement Form, or in the case of DSU staff, an
Incident Report Form. Failure to complete these forms may result in the Disciplinary
Committee not accepting evidence from them at a disciplinary hearing.
1.13 The execution of any sanction may be suspended for a period to be decided by the
Disciplinary Committee imposing the sanction, pending a requirement of future
performance.
1.14Sanctions available to a Disciplinary Committee may be imposed singularly or in combination.
1.15 No person may sit in hearing on a case more than once. For the purpose of this rule a
referral shall not be considered as a hearing.
1.16 The student shall have the right of appeal against any disciplinary decision, except the
Appeal Committee. This must be in writing to the Vice President Student Activities and
must be received within two (2) University days of receipt of the disciplinary decision.
1.17 The Vice President Student Activities shall maintain a log of all incident reports received
and action taken. This log shall be made available to any member of the Governing
Council.
1.18 The accused may appeal against sanctions applied. Appeals must be lodged within two (2)
University days of receiving notification of a disciplinary decision.
2. Stage One
2.1 The Vice President Student Activities shall act as the first point of referral for any
disciplinary offence except where that offence involves any elected officer.
2.2 A completed Incident Report Form (IRF) must be submitted by each member of staff
involved, to the Vice President Student Activities the next University day after the incident
occurring.
2.3 Where a DSU official believes or reasonably suspects there to have been a disciplinary
offence committed, he/she shall retain the student(s) union card(s) and issue them with an
official receipt. This shall inform the student that they have committed a disciplinary
offence, and require them to make an appointment with the Vice President Student
Activities within two (2) University days for the commencement of disciplinary
proceedings.
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2.4 Upon receipt of an IRF (regardless of whether or not it is within the time limits listed
above), the Vice President Student Activities shall immediately start investigations into the
incident. This shall normally include a formal interview with the accused student(s) and
the completion of a Witness Statement Form and an Incident Report Follow Up form.
When the investigation is complete the Vice President Student Activities shall immediately
inform both parties of the decision taken in writing.
2.5 Where the identity of the accused is not known, and no other course of action is open, the
Vice President Student Activities shall have a period of up to six (6) months of the incident
occurring to ascertain the identity of the student accused.
2.6 The Vice President Student Activities may impose the following sanctions on a student
deemed to be guilty of an offence:-
2.6.1 reprimand;
2.6.2 suspension for a period of not more than six (6) calendar weeks from DSU
premises and/or functions. If University vacation time falls during any period of
suspension, then that vacation time shall be added on as extra;
2.6.3 Reparation of damages to the organisation or of personal belongings to the
person(s) involved;
2.6.4 a fine of an amount not to exceed £50;
2.6.5 a letter of apology to any aggrieved party;
2.6.6 referral to the Disciplinary Committee;
2.7 Where imposed fines or reparation of damages are not paid, or apology letters not received,
then the Vice President Student Activities may impose further sanctions, as defined above.
2.8 Where the Vice President Student Activities refers the hearing to the Disciplinary
Committee (DC), unless there are exceptional circumstances preventing this, the hearing
shall take place within twenty (20) University days of the case being referred. The accused
shall be informed not less than five (5) University days before the hearing is set. If the
student with good reason cannot attend the hearing, then a mutually acceptable date shall
be arranged.
2.9 When the issue is so serious as to warrant immediate referral to the DC, the Vice President
Student Activities shall not hold a disciplinary meeting with the accused, but merely inform
them that the issue is to be referred and ask them to produce a statement for the DC.
3 Stage Two ( Disciplinary Committee)
3.1 The Disciplinary Committee shall consist of:-
3.1.1 the Vice President Student Activities as an ex-officio, non-voting chair;

3.1.2 one other member of the Governing Council, other than the President;
3.1.3 two (2) student officers;
3.1.4 the Union Licensee, or a person appointed by him/her, in a non-voting, advisory
capacity.
3.2 Quoracy shall be three (3) voting members.
3.3 Where the vote is tied, the Chair shall have the deciding vote.
3.4 Where student officers can not be convened, any student approved by the Governing
Council may sit in their place.
3.5 The committee shall meet as and when required to deal with disciplinary matters arising
as a result of referrals from the Vice President Student Activities.
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3.6 The Disciplinary Committee may impose the following sanctions on a student deemed to
be guilty of a disciplinary offence:-
3.6.1 Reprimand;
3.6.2 Suspension for a specified period from DSU premises and/or functions;
3.6.3 Reparation of damages to the organisation or of personal belongings to the
person(s) involved;
3.6.4 A fine of an amount not to exceed £100;
3.6.5 A letter of apology to any aggrieved party;
3.7 Where imposed fines or reparation of damages are not paid, or apology letters not received,
then the committee may impose further sanctions as defined above.
4 Stage Three (Appeal Committee)
4.1 The Appeal Committee shall consist of:
4.1.1 the President, or Deputy President in their absence, as an ex-officio, non-voting

Chair.
4.1.2 one (1) member from Governing Council.
4.1.3 the Union Director, or his/her appointee, in a non voting advisory capacity.
4.2 The Appeal Committee shall meet as and when required to deal with disciplinary matters
arising as a result of appeals against either stage one or two.
4.3 The Appeal Committee shall be the only body of appeal.
4.4 The Appeal Committee shall:-
4.4.1. have available the same sanctions as the Disciplinary Committee where it is
adjudged that a disciplinary offence has been committed.
4.4.2. have the power to confirm or alter sanctions imposed by the previous disciplinary
stage, where it is adjudged that a disciplinary offence has been committed
5 T H E E L E C T E D O F F I C E R D I S C I P L I N A RY C O M M I T T E E
5.1 The committee shall meet as and when required as a first point for a compliant against an
elected officer.
5.2 The Elected Officer Disciplinary Committee shall consist of:-
5.2.1 The Deputy President, or another Executive officer approved by Governing

Council in their absence, as an ex-officio, non-voting Chair.
5.2.2 One (1) other member of the Governing Council.
5.2.3 A member of senior management, appointed by the Director, in a non-voting,
advisory capacity.
5.3 The following sanctions shall be available to the committee:
5.3.1. reprimand
5.3.2 suspension for a specified period from DSU premises and/or functions.
5.3.3 reparations to the organisation or of personal belongings to the person(s) involved.
5.3.4 a fine of an amount not to exceed £200 for an Executive officer, or £100 for a non-
Executive officer.
5.3.5 a letter of apology to any aggrieved party.
5.3.6 request Governing Council to convene an Extraordinary General Meeting, with a
vote of no confidence in the elected officer as the agenda item.
5.3.7 suspension on full pay without prejudice for a specified period of time
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5.3.8 in the event of a court of law finding an elected officer guilty of an offence during
their term of office, where deemed appropriate, termination of office.
5.4 Where imposed fines or reparation of damages are not paid, or letters of apology not received,
then the committee may impose further sanctions, as defined above.
5.5 The President shall keep a log of all incidents received and complaints taken at this stage.
5.6 Elected officers may appeal against any decision taken by the committee to The Elected
Officers Appeal Committee.
6. The Elected Officer Appeal Committee
6.1 The Committee shall meet only as an appeal against a decision made in The Elected Officer
Disciplinary Committee. It is the only body of appeal for elected officers.
6.2 The Elected Officer Appeal Committee shall consist of:
6.2.1 The President, or the Deputy President in their absence, as an ex-officio, non-
voting Chair.
6.2.2 One (1) other member of the Governing Council.
6.2.3 The Union Director, or their appointee, in a non-voting, advisory Capacity.
6.3 No member who took part in an earlier hearing shall sit in this committee.
6.4 When acting as an appeal hearing for elected officers, Governing Council shall:
6.4.1 have available the same sanctions as the Elected Officer Disciplinary Committee
where it is adjudged that a disciplinary offence has been committed.
6.4.2 have the power to confirm or alter sanctions imposed by the Governing Council
Disciplinary Committee, where it is adjudged that a disciplinary offence has been
committed.
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Appendix 4
E L E C T I O N R E G U L AT I O N S ( B A L L O T )
This schedule shall apply to all elections by ballot for all positions in DSU, and shall be read in
conjunction with the DSU Constitution The ballot could be conducted by electronic means or by
paper ballot.
1. RETURNING OFFICER
1.1 An independent Returning Officer shall be appointed annually by the Governing Council.
The Returning Officer shall be responsible for the good conduct and administration of all
DSU elections and shall have the sole interpretation of the election regulations.
1.2 The Returning Officer may appoint deputies and election officials to assist in the conduct
of elections. They shall hold office until the completion of the elections for which they
were appointed.
1.3 Executive Officers, candidates, their proposers and seconders are not eligible to be election
officials.
1.4 A list of election officials shall be made available for inspection. Any candidate shall have
the right to object to election officials. The Returning Officer shall consider any objection
and replace officials if the objection is upheld.
1.5 Candidates breaching election regulations will be subject to disciplinary action as

determined by the Returning Officer. A severe breach may result in disqualification.
2. NOTICE OF ELECTIONS
2.1 Notice of elections shall be published not less than five (5) University days prior to the
opening of nominations.
2.2 The notice of elections shall list all positions to be elected and outline the elections
timetable. Job descriptions shall be available on request.
3. NOMINATIONS
3.1 Any full member of DSU, as defined in clause 3.1 of the Constitution, including any student
successfully completing their course of study during the relevant academic year is eligible to
stand for any DSU officer position.
3.2 Nomination forms shall be available, which must be completed and signed by the candidate
and shall require the name, course and student registration number of at least one proposer
and one seconder.
3.3 No full time or part time officer or member of DSU staff shall propose or second a candidate.
3.4 Any elected officer who wishes to re-run for the Union Executive should declare this prior to
the opening of nominations and should be removed completely from the election process.
3.5 Candidates can only stand for one officer post in each set of elections
3.6 Completed nomination forms must be submitted to an election official by the deadline
determined by the Returning Officer
3.7 Nomination forms must be accompanied by two passport-sized photographs of the

candidate, together with a manifesto in the format stipulated on the nomination form.
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3.8 The Returning Officer shall produce a list of candidates, together with their proposers and
seconders, which shall be available by the commencement time of the candidates meeting.
4. CANDIDATES’ MEETING
4.1 The Returning Officer shall organise a meeting for all candidates to be held as soon as
possible after the close of nominations.
4.2 The candidates’ meeting shall be the opportunity for candidates to receive initial approval
of publicity materials prior to display or distribution.
4.3 Election campaign packs shall be distributed at the candidates’ meeting, which shall
contain any necessary materials to be determined by the Returning Officer in conjunction
with Governing Council and the Constitution.
5. CAMPAIGNING
5.1 The period of campaigning shall start after the candidates meetings and shall continue until the
close of the ballot.
5.2 Any candidate banned from the venue will be allowed to attend hustings or general
meetings. . They will not however be allowed Service at any of the venue outlets.
5.3 All candidates shall be allocated a maximum campaigning budget, to be determined by

Governing Council. All campaign materials including publicity must be costed and subject
to the restrictions of the budget allocation. Candidates can reclaim their expenses after the
close of elections provided suitable receipts have been submitted and all publicity material
has been removed. Candidates going over budget may be penalised at the discretion of the
Returning Officer.
5.4 Candidates must submit an account of expenditure, together with all receipts, to the
Returning Officer by the stated deadline. Failure to submit an account of expenditure may
result in the results of the ballot being postponed at the discretion of the Returning Officer
5.5 All elections publicity shall be subject to the Union’s election publicity regulations, copies
of which shall be made available at the candidates’ meeting.
5.6 Candidates should not undertake any high profile role in the Union during the election
period other than that pertaining to their candidacy. Candidates must seek clarification
from the Returning Officer with regards to any additional posts they hold.
5.7 Current officers seeking re-election must take annual leave during the period of campaigning.
In the event of insufficient annual leave remaining, unpaid leave will be granted. Officers
must not use their working resources to campaign.
5.8 Candidates, assisting or influencing voters whilst voting may at the discretion of the
Returning officer, be disqualified.
5.9 Candidates will be held responsible for the conduct of their supporters.
5.10 Campaigning may only take place on University Campus and not within 5 metres of the
entrance or exit to any building as to not present a safety hazard. Campaigning is also not
allowed within the Students Union reception or any Student Union Office
6. HUSTINGS
6.1 Hustings shall be arranged by the Returning Officer for all Executive officer elections.
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6.2 The dates, times and locations for hustings shall be made available by the Returning
Officer at the candidates’ meeting.
6.3 The length of speeches by candidates shall be determined by the Returning Officer, or
his/her Deputy, who shall be the chair.
6.4 Written questions may be submitted to the Returning Officer, or his/her Deputy, who will
determine that the questions are appropriate.
6.5 In the absence of any candidate, their proposer may speak at hustings but may not answer
questions on their behalf.
6.6 Questions must be addressed to all candidates in that election and not to individuals and
must not make reference to any member of staff or the current members of Governing
Council.
7. THE BALLOT
7.1 No Suitable Candidate shall be a candidate in all DSU elections.
7.2 Voting for all positions shall be by secret ballot and shall be conducted in accordance with
the Single (or Alternative) Transferable Vote system.
7.3 Where electronic voting is used all full members of DSU may vote by inputting their DMU
student user name and password. If a paper ballot is used all full members of DSU may
vote on production of a valid DSU membership card or appropriate document as decided
by the Returning Officer.
7.4 The order of candidates’ names on the ballot paper shall be rotated.
7.5 Where appropriate the locations and times for voting shall be publicised at least five (5)
University days before the opening of the ballot.
7.6 The Returning Officer shall make arrangements for postal votes on receipt of valid
applications.
8. THE COUNT
8.1 The Returning Officer shall inform the candidates of the time and venue where the results
will be released. The candidate, or their representative, may attend .
8.2 Where appropriate ballot boxes shall not be opened until the count commences.
8.3 The Returning Officer shall satisfy themselves that all the votes are valid.
8.4 Officers-elect shall not be eligible to take up or continue paid employment with DSU.
8.5 The ballot papers or relevant database will be kept for a period of six (6) months after the
completion of the election.
9. PUBLICATION OF RESULTS
9.1 Election results shall be published as soon as possible after the results have been released
10. COMPLAINTS
10.1 Any challenge or complaint concerning the administration or good conduct of the election
should be submitted to the Returning Officer within two (2) University days of occurrence
and no later than the commencement of the count if sooner.
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10.2 All complaints must be signed by at least ten (10) full members of DSU, who must also
state their full name and student registration number.
10.3 Any challenge or complaint regarding the conduct of the count must be submitted to the
Returning Officer within one (1) University day of the end of the count.
10.4 In the event of a complaint being received concerning the conduct of the count, the
Returning Officer shall suspend the publication of the result until the complaint has been
resolved.
10.5 In determining a resolution to a complaint, the Returning Officer - after a full investigation
- may not uphold the complaint; or may halt elections for specific post(s) or disqualify
individual candidate(s) if, in his/her view, a candidate(s) has breached election regulations.
The ruling of the Returning Officer on any complaint shall be final.
11. APPEALS
11.1 Any appeal against the decision of the Returning Officer shall be made to the University
within two (2) University days of that decision being communicated to the complainant.
The decision of the University shall be final with no further right of appeal.
12. REFERENDUMS
12.1 A referendum of students’ opinions shall be held on any issue, if the Governing Council
resolves by a two thirds majority to call a referendum. The President shall also call a
referendum if handed a petition containing the name, course, registration number and
signature of at least 5% of full members.
12.2 The Referendum shall be supervised by the Returning Officer. The voting times shall be
agreed by Governing Council and publicised.
12.3 The Returning Officer shall be responsible for deciding the wording of the question on the
referendum ballot paper. The question shall require a decision either ‘FOR’, ‘AGAINST’
or ‘ABSTAIN’
12.4 The quorum for referendums shall be 10% of full members.
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Appendix 4 Part 2
NUS CONFERENCE DELEGATES
1. The following clauses of Appendix 4 Part 1 (Elections by Ballot) shall apply:-
1.1-1.5, 2.1-2.2, 3.2, 3.3, 3.6, 3.7, 3.8, 4.1-4.3, 5.1-5.6, 5.8-5.10, 7.1-7.6, 8.1-8.3, 8.5,
9.1, 10.1-10.5 and 11.1.
2. Current officers seeking election must not use their working time or resources to campaign.
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Appendix 5
CLUBS AND SOCIETIES
1. GENERAL PRINCIPLES
1.1 All Clubs or Societies will operate under the recognised DSU structure of either the
Athletic Union or the Recreations Department.
1.2 During each academic year a Club or Society may receive funds from DSU and use DSU
facilities only if they have been recognised by Governing Council.
1.3 DSU Governing Council will assess and approve each club or society subject to each Club
or Society normally submitting an acceptable constitution, a plan of activities, a list of paid
up members, and the completion by each member of a personal details form.
1.4 No club or society may be recognised if its objectives conflict with those of DSU. DSU
Clubs and Societies must be open to all however only full members of DSU are eligible to
compete in the BUSA leagues / competitions. DSU will not tolerate any form of
discrimination or misrepresentation, and any such occurrences will result in DSU ceasing
to recognise that club or society with the withdrawal of monies/facilities provided.
1.5 DSU expects all Clubs and Societies to uphold both DSU and the University Equal
Opportunities policy.
2. SETTING UP A CLUB OR SOCIETY
2.1 Any Club or Society that wishes to be recognised by DSU shall present to the Vice
President Student Activities the following
2.1.1 a list of members, for the minimum number as set by Governing Council, for the
proposed members of that Club or Society
2.1.2 the proposed membership fee of the Club or Society, incorporating the minimum
membership fee as required by DSU
2.1.3 a completed budget form detailing proposed expenditure for the forthcoming year.
2.1.4 A constitution for the Club or Society to include:
2.1.4.1 the name of the Club or Society

2
2.1.4.2 the aims and objectives of the Club or Society (which shall not be contrary
to those of DSU.)
2.1.4.3 regulations relating to membership eligibility.

3
2.1.4.4 provision for the election of a committee to include as a minimum a
Chairperson/Club Captain, a Secretary, a Treasurer and if applicable a
Safety Officer. AU Committee members must be full members of DSU in
accordance with 3.1 of the Constitution.
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4
2.1.4.5 the responsibilities of the Committee for General Meetings for all members
of the Club or Society.
2.1.4.6 provision for General Meetings for all members of the Club or Society.
2.1.4.7 provision for an Annual General Meeting at which an income and

expenditure account shall be presented and approved by the meeting.
2.1.4.8 an Equal Opportunities statement.
2.1.4.9 a commitment to DSU sports meetings and all DSU General Meetings
3. MONEY FOR CLUBS OR SOCIETIES
3.1 Governing Council shall allocate a sum from the DSU budget that will be distributed to
Clubs or Societies in accordance with the procedure for allocating resources.
3.2 In order to receive funding from DSU in the new academic year, a Club or Society shall
submit a complete budget proposal to the Vice President Student Activities at the beginning
of the third term of the previous academic year.
3.3 The allocation of funds to the Clubs and Societies will be decided by the Committee
delegated by Governing Council. The basis of the decision making for the allocation of
funds will be on transport, health and safety, administration costs, equipment and
affiliations to National Governing Bodies.
3.4 The Governing Council, at the first meeting of the academic year, will approve the
allocations of funds to the Clubs or Societies.
4. MEETINGS OF CLUBS OR SOCIETIES
4.1 There shall be at least one Club or Societies General Meeting per term. All committee
members shall attend unless reasonable apologies are submitted.
4.2 The Annual General Meeting of all Clubs or Societies will be held before the end of each
academic year and will elect their Committee members for the following year.
4.3 The quorum of all Clubs and Societies General Meetings shall be 40 % + 1 of the Club or
Society Membership.
5. RESPONSIBILITIES OF CLUBS OR SOCIETIES
5.1 No one from a Club or Society may commit either the Club or Society or DSU to any
expenditure without prior authorisation through DSU’s budgetary control system.
Furthermore the only signatories from a Club or Society that will be recognised by DSU
will be the Chairperson, Treasurer, or the Secretary.
5.2 Clubs or Societies must achieve the minimum number of members each academic year in
order to be recognised by DSU. They will have the opportunity
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to do so at the Freshers Fair held at DSU during the induction weeks of each academic year.
Existing Clubs and Societies are obligated to attend if they wish to maintain the recognition
of DSU.
5.3 All Club or Society money will be held at DSU Admin Headquarters in separate Club and
Society accounts. Under no circumstances should a Club or Society hold money in its own
bank account.
5.4 The Chairperson/Club Captain has overall responsibility for the Club or Society and shall:-
5.4.1 ensure that all rules and regulations relating to Clubs or Societies are adhered to;
5.4.2 convene regular meetings (at least one a Term);
5.4.3 ensure that all members uphold the Constitution of the Club or Society and DSU;
5.4.4 have overall responsibility for the maintenance, inspection and replacement of
equipment;
5.4.5 ensure that all records relating to the Club or Society are true and accurate;
5.4.6 shall ensure the smooth running of activities and social events.
5.5 The Secretary shall:-
5.5.1 ensure that Club members and DSU are fully informed of activities and events.
5.5.2 check on daily correspondence.
5.5.3 publicise general meetings, provide agendas and take minutes of the meetings
(which shall be kept in the relevant Athletic Union/Recreations Office).
5.5.4 undertake general administrative duties as required and arrange for smooth running
of club events or activities.
5.6 The Treasurer shall:-
5.6.1 be responsible for ensuring that all expenditure is legitimate and that is does not
exceed the Club or Society allocation for that year.
5.6.2 ensure that an accurate list of all equipment purchased is kept and all equipment is
returned to DSU at the end of the academic year.
5.6.3 ensure that all income received by the Club or Society is paid directly into the
account at DSU Admin Headquarters.
5.6.4 ensure that an income/expenditure account for the previous academic year is
presented to the Annual General Meeting of the Club or Society and copies are
sent to the Vice President Student Activities
5.7 The Safety Officer shall:-
5.7.1 ensure that the Club or Society activities and members adhere to the Codes of
Practice;
5.7.2 ensure that the Club or Society has sufficient first aiders;
5.7.3 ensure that the Members are aware of the need for Personal Liability Insurance;
5.7.4 ensure that all equipment is logged, maintained and correctly stored;
5.7.5 ensure the promotion of safe practice at all times.
5.8 All Club and Society officials shall be required to attend training events specified by DSU.
5.9 All sponsorship issues should be referred to the Vice President Student Activities and
approved by Governing Council before any agreement is finalised.
5.10 Failure to abide by these regulations and the DSU constitution may result in the suspension
of the Club or Society by the Governing Council.
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Appendix 6
MEETING REGULATIONS & STANDING ORDERS
Meeting regulations shall apply in full to all General Meetings.
1. GENERAL RULES
1.1 In the event of any situation arising not being covered by meeting regulations, then the
Chairperson shall rule on the procedure to be adopted. Such rulings shall be subject to any
challenge under the procedural motions later in this schedule.
2. CONVENING
2.1 The President shall be responsible for the agenda and publicity of the meeting in line with
the Constitution.
3. AGENDA
3.1 The agenda of General Meetings shall normally be taken in the following order:-
3.1.1 Apologies for absence;

3.1.2 Minutes of the previous meeting;
3.1.3 Matters arising from the previous meeting;
3.1.4 Elections;
3.1.5 Business of the meeting;
3.1.6 Reports from, and questions to, the officers of governing council;
3.1.7 Reports from other officers;
3.1.8 Any other business;
3.1.9 Announcements.
3.2. Extraordinary General Meetings shall normally have the following agenda:-
3.2.1 Apologies;
3.2.2 Announcements.
4. POLICY & SUBMISSION OF MOTIONS/AMENDMENTS
4.1 Motions shall take the general form of:-
This Union notes

This Union believes
This Union instructs
4.2 All motions and amendments to the Constitution and appendices must be submitted to the
President, seven (7) University days before the first scheduled meeting in the round of
General Meetings.
4.3 All motions shall require a proposer and a seconder, who must both be full members of
DSU. They must both sign the motion and print their full name, course and registration
number.
4.4 The President shall publicise the motions, and invite amendments to them, five (5)
University days before the first scheduled meeting in the round of General Meetings.
27
4.5 Any full member of DSU may submit amendments to motions. The amendments require
the name, signatures, course title and registration numbers of at least two (2) full members,
(the first being the proposer) and shall be submitted to the President at least three (3) days
before the start of the first scheduled meeting in the round of General Meetings.
4.6 The President shall decide what type of motion has been submitted. There are two types of
motion:-
4.6.1 Union Motion

This motion is one that will have an effect on all students.
4.6.2 Motion of ‘no confidence’

This motion expresses ‘no confidence’ in an elected officer and must be submitted
to the meetings in the form that it is received, without compositing.
4.7 If motions/amendments to motions are received, then the Governing Council shall, if
necessary, convene to composite the tabled motions/amendments. The power to composite
any motion/amendment lies with Governing Council and does not require the permission of
the proposer. It shall be normal practice for consultation with the proposer to take place
before compositing.
5. OPENING THE MEETING
5.1 The Chair shall be taken by the President or, in their absence, the Deputy President, or in
their absence the Vice President Student Activities
5.2 The Chair shall open the meeting, which may be delayed at their discretion by up to thirty
(30) minutes. The meeting must then begin.
6. CONDUCT OF THE CHAIR
6.1 At all times the Chair shall:
6.1.1 be heard in silence when speaking;

6.1.2 be impartial and not participate in the debate;
6.1.3 ensure the debate is orderly, conducted in accordance to the regulations, and may
suspend the debate for five (5) minutes if it becomes disorderly;
6.1.4 call for speakers to speak for and against a motion, but shall not call the same
speaker twice except to summate;
6.1.5 be required to rule on any part of the Constitution, appendices, or procedures
6.1.6 move procedural motions when there is no dissent;
6.1.7 advise the meeting, where necessary, of the protocol regarding employees or
disciplinary provision.
7. QUORUM CHECKS
7.1 General meetings will be quorate until a count proves otherwise.
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7.2 A quorum count shall only take place at the request of a full member and shall be carried
out at the next scheduled vote.
7.3 Before the quorum count is carried out the quorum caller shall be asked if they wish to
continue with the count, or allow the meeting to continue as quorate.
7.4 In the event of a count revealing inquoracy, the Chairperson shall close the meeting.
7.5 In the event of closure due to inquoracy, any matter under discussion shall lie on the table,
to be continued as matters arising at the next General Meeting.
7.6 In the event of a meeting being inquorate and having business outstanding, the next meeting
shall be held within ten (10) University days.
8. SPEECHES
8.1 An even number of speeches on either side of the debate, and a summation speech shall be
provided for motions and amendments. There shall be no more than one (1) speech for and
one (1) speech against procedural motions.
8.2 Speakers shall be entitled to speak for three (3) minutes on speeches for and against a
motion/amendment and for one (1) minute on the summation.
8.3 The summation speech shall contain no new points of information, and may be given
immediately before the vote.
8.4 Points of information/questions may be requested by full members, but shall be taken at the
discretion of the chair, and may not be made on procedural motions. These shall only
concern matters raised in the speeches.
8.5 Any member wishing to speak at a General Meeting should raise their valid DSU card to
attract the attention of the Chair. Where the order of speaking is not clear, the Chair shall
decide.
9. POINTS OF ORDER
9.1 A point of order can be raised at any time except during a vote, unless it relates to the way
the vote is being conducted. The points of order are:
9.1.1 a request for a count to make sure the meeting is quorate;

9.1.2 a request for a ruling from the Chair on the conduct of the meeting;
9.1.3 a request for a constitutional interpretation;
9.1.4 a request to stop the normal business of the meeting to deal with a specified issue;
9.1.5 a request that the vote be taken again.
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10. PROCEDURAL MOTIONS
10.1 A procedural motion may be moved between speeches by one full member but must be
supported by thirty (30) others. There shall be a one (1) minute speech for and against all
procedural motions followed by a vote. Procedural motions may not be moved after the
summation speech has taken place. Procedural motions shall have priority in the order
listed.
10.2 The following procedural motions shall require a two-thirds majority to be carried and
shall take precedence over procedural motions requiring a simple majority:-
10.2.1 that the meeting has no confidence in the Chair. The Chair shall be entitled to
make the final speech against any motion of no confidence in the Chair. In the
event that this motion is carried the Chair to whom the motion refers shall not
resume the Chair for the duration of that meeting.
10.2.2 that a speech be extended for a specified period of time (this cannot be moved on
the summation speech).
10.2.3 that a named member be ordered to leave the meeting (the named member may
take the speech against).
10.3 The following procedural motions shall require a simple majority to be carried:-
10.3.1 that the meeting moves immediately to the summation and vote.
10.3.2 that the vote be conducted via a secret ballot.
10.3.3 that the vote be re-counted.
10.3.4 that the motion or question be referred to a named body, official or officer of DSU
for consideration.
10.3.5 that the specified points of an item or motion be debated and/or voted on in parts.
10.3.6 that a named member be censured (the named member may take the speech
against).
10.3.7 that there be another round of speeches for and against the motion.
10.3.8 that the agenda be amended to take a specified item on the agenda at a specified
point
11. VOTING
11.1 Voting shall take precedence over everything except a point of order/procedural motion
concerning the vote.
11.2 A member shall be allowed to vote on production of their valid DSU card.
11.3 Voting will normally be by simple majority except where otherwise listed.
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12. EXPIRY OF POLICY
12.1 All policies passed at general meetings will lapse after three years, unless indicated within
the policy that it will lapse after a shorter period.
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Appendix 7
FINANCE SCHEDULE
1. BUDGETS
1.1 The President and Director shall liaise with other officers and staff of DSU in production
of a DSU budget which shall be agreed by Governing Council.
1.2 The DSU budget shall be submitted by Governing Council to the Annual General Meeting
for ratification.
2. ACCOUNTS
2.1 Governing Council shall ensure that the accounts of DSU are presented to the Annual
General Meeting for ratification. They will also be presented to the University in
accordance with an agreed timetable.
2.2 The President shall receive full copies of the management accounts of DSU each month
and report on these to Governing Council.
3. BANK ACCOUNTS
3.1 All monies of DSU shall be held in the name of "De Montfort University Students Union".
Cash income shall not be used as petty cash expenditure. All bank accounts shall be
approved by Governing Council and administrated only from the Admin Headquarters.
3.2 All cheques shall require two signatures who will normally be the President and the
Director or, in their absence, their nominated deputies. However there shall always be one
Executive signature and one staff signature to each cheque.
3.3 The financial affairs of DSU will be conducted in accordance with financial policies and
procedures as ratified by Governing Council.
3.4 Any non-budgeted spend of £1000 or over must be agreed by Governing Council. The
President can authorise expenditure under this amount which shall subsequently be notified
to Governing Council.
4. Contracts
4.1 All contracts and agreements must be signed in accordance with the cheque signatory
mandate.
32
Appendix 8
STAFFING PROTOCOL
1. Members of staff or staffing matters shall not be discussed at any form of meeting or
Committee of DSU (with the exception of the Governing Council who shall always discuss
such matters in closed session and in the presence of the Director). It is recognised that to
do so would be grossly unfair as no member of staff is permitted to speak at such a forum.
No member/s of staff shall be present at a meeting of the Governing Council during such
discussion, (the Director is the exception to the rule unless he/she is the subject of
discussion which fact must be communicated to the Director before the meeting). The
discussion of individual staff in any other forum would be interpreted as a major breach of
sound industrial relations.
2. Staff matters should be treated with STRICT CONFIDENTIALITY at all times and
should never therefore be the subject of any form of DSU publicity; neither shall staff
communicate with any such media concerning such matters.
3. Students and users of DSU facilities who have cause to comment on staff or staffing
matters should always contact the President (or in the President's absence, the Deputy
President), who will take up the matter with the Director, who will in turn take whatever
actions are necessary and prudent, within the terms and conditions appertaining to those
staff.
4. Staff employment, discipline, terms and conditions, day to day administration etc is that
determined by the Director in consultation with the President. The exception to this being
the senior staff who are covered under a separate agreement that includes University
involvement. Significant changes to the staffing structure, creation of new managerial posts
and staffing policies shall be brought by the President to Governing Council.
5. In order to avoid confusion and ensure that the smooth operation of DSU is not adversely
affected, the appropriate channels must be used at all times when dealing with elected
officer/staff matters or inter relationships.
6. Courtesy between elected officers and staff is expected at all times. Instructions regarding
job responsibilities shall be addressed through the relevant line management structure.
Elected officers will, at all times, pursue any complaints or comment regarding
management or staff through the President, who will liaise with the Director. Conversely
staff should address any complaint or comment about elected officers or students through
the normal grievance procedure line.
7. Members of permanent staff shall not become actively involved in the politics of DSU, or
be encouraged to do so by elected officers or the general student populace; nor will they
become politically involved in or attempt to influence DSU elections. The only
involvement will be as assistants to the Returning Officer.
8. Students of De Montfort University who are casual members of staff will be able to
exercise their voting rights as students but will not be eligible to stand for election to
Governing Council or Student Officer Committee (Executive or non Executive) unless they
resign from their staff post.
9. Casual members of staff shall not use their staff position in any way to attempt to affect
the politics of DSU.
10. Confidential matters must not be the subject of discussion between staff and elected
officers or any member of the student body.
33
11. The Director has the contracted authority to be responsible for all staffing matters, in
liaison with the President. This authority should be respected by all members of staff and
elected officers.
12. To avoid jeopardising the smooth running of DSU and the operation of 'agreed upon'
Disciplinary and Grievance Procedures, this protocol will be adhered to at all times.
13. The Director shall ensure that all members of staff and members of Governing Council are
issued with a copy of this protocol schedule.
14. The protection of this protocol document shall extend to everyone employed by DSU
regardless of their trade union status.
15. This protocol shall not be altered in any way unless by mutual agreement between the
Director, Governing Council and the recognised trade union.
16. Any breach of staff/student protocol will result in the instigation of appropriate
disciplinary proceedings.
34
Appendix 9
The President shall:
Act as a trustee of the Union, and as such, give full consideration to the needs of the whole
organisation at all times and have ultimate joint financial responsibility.
Carry out all roles in liaison with relevant staff.
Uphold and abide by the constitution and policies.
Carry out other reasonable duties, as required by Governing Council.
Submit a report as and when required to General Meetings.
Maintain communication with fellow officers.
Be responsible for the managing of budgets, where necessary and appropriate.
Visit each site at least once a term.
Be based at Union Administrative Headquarters.
Act as the primary Union spokesperson and representative to the University and external
organisations, including the Press.
Have responsibility for staffing issues, in accordance with appendix 8 of the constitution.
Receive all complaints about Union officers, students, volunteers, service and staff, from students
and officers, and act on them in accordance with appendix 1 of the constitution.
Be responsible for financial and budgetary matters, and reporting them to Governing Council.
Act as the first cheque signatory.
Be responsible for Union strategy, strategic planning and development.
Hold the authority to make emergency decisions on behalf of Governing Council, in situations
where it cannot be convened, but report such decisions at the first available opportunity.
Ensure that all officers are aware of their obligations and responsibilities.
Be aware of all major activities, developments and communications that are taking place within the
Union, particularly from members of Governing Council.
Ensure that all actions and decisions from meetings are carried out.
Ensure Governing Council communicate with a uniform voice, and make members aware of their
collective obligations.
Ensure members of Governing Council are aware of all press briefings.
Normally Chair Governing Council and General Meetings.
Be responsible for convening Governing Council and General Meetings, in accordance with the
constitution.
Be responsible for policy implementation and ensuring that the policy file is maintained.
35
Be responsible for ensuring that affiliations to outside bodies, which are approved by Governing
Council, are recorded in the appropriate manner.
Act as the primary liaison between the Union and all affiliated bodies, including NUS.
Act as the officer liaison between the Union and NUSSL.
Act as the delegation leader at NUS Conference, except where excluded by conference rules, and
make delegates aware of their obligations, responsibilities and Union policy.
Be a member of all committees to which the role is entitled, including the University Board of
Governors and Academic Board.
Ensure that there is a Union Officer on all University disciplinary and appeal hearings.
Facilitate activities and training for Governing Council members.
Act as the interpreter of the constitution, as and when required.
36
The Deputy President Education shall:
Refer all staffing issues and service complaints to the President.
Be the Deputy President, and as such, will take on the role of President in their absence; where
necessary.
Be responsible for the development and implementation of Educational strategy within the Union.
Act as the second cheque signatory.
Will act as the main representative on academic issues to the University.
Be responsible for all issues pertaining to education within the Union, except for dealing with
individual casework.
Have strategic responsibility for Student Representatives and structures.
Be a member of all committees to which the role is entitled, including Academic Board.
Have responsibility for all educational and academic campaigns and related events and be actively
involved in the delivery of them at all sites.
Have responsibility for Student Officers.
Chair and facilitate the Student Officer Committee in accordance with the Constitution.
Act as the primary liaison between the Union and those students not based at the main Leicester
City Campus.
37
The Vice President Welfare shall:
Be responsible for the development and implementation of Welfare strategy within the Union.
Will act as the main representative on welfare issues to the University.
Be responsible for the organisation of all elections, in accordance with appendix 4 of the
constitution.
Be responsible for all issues pertaining to welfare within the Union, except for dealing with
individual casework.
Be a member of all committees to which the role is entitled, including Admissions Committee.
Co-ordinate all campaigns and related events and be actively involved in the delivery of them at all
sites.
Be responsible for building and maintaining positive relations with the local community and
community organisations.
Facilitate and promote the awareness of support and community mechanisms and opportunities for
students, such as through the Community Fair during induction week.
38
The Vice President Media shall:
Be responsible for the development and strategy of all media within the Union.
Oversee the production and distribution of all Union media within the Union and the University.
Ensure the professional and relevant delivery of all media within the Union.
Have responsibility for the following:-
Demon FM: Station Controller

Demon TV: Station Controller
Mydsu.com: Website Controller
The Demon: Editor-in-Chief
Be responsible for the production of the annual Union Student Handbook.
Facilitate all press releases, on behalf of the President and Governing Council.
Facilitate, recruit and train volunteers to assist in the administration of Union media.
39
The Vice President Student Activities shall:
Be responsible for the development and strategy of student activities within the Union.
Be responsible for the promotion of General Meetings, and other democratic events, such as
elections.
Assist in the development and delivery of campaigns.
Act as the first point of call for all students, especially those at sites with no Union presence.
Actively promote and encourage all students to get involved in their Union, particularly non-
traditional students.
Facilitate and encourage a diversity of activities and opportunities for students to be involved with.
Be involved in the promotion, support and development of sports and societies.
Chair the Athletic Union, and relevant Society Committees.
Chair the RAG committee, and facilitate its programme.
Be responsible for the discipline of students, in accordance with appendix 3 of the constitution.
Promote Associate membership to members.
Act as the liaison between the Union and the University’s Alumni scheme.
Oversee postering.
40
Appendix 9 Part 2
BLACK STUDENTS’ OFFICER
1. Must be a Black student1.

2. Ensure that Black students views and concerns are reflected within the work of DSU.
3. Liaise with NUS and other agencies over Black students Campaigns.
4. Shall ensure there is a regular forum where Black students can meet.
5. Promote positive involvement of Black students in all areas of DSU activities.
6. Monitor the Universities provision for Black students and notify Governing Council of failings
in this provision in conjunction with the relevant Executive Officer.
7. Be a member of the Student Officer Committee and present a report at each of the Student
Officer Committee meetings and all General Meetings at their centre.
8. Attend relevant conferences and training events as agreed by Governing Council.
CAMPAIGNS OFFICER
1. To work in liaison with the relevant Executive Officer on all issues.

2. Help to promote all campaigns around DSU and the University.
3. Liaise with NUS over campaigns.
4. Establish and maintain contact with relevant campaigning organisations and distribute
material where relevant.
5. Promote the positive involvement of campaigns in all areas of DSU activities.
6. Provide advice, guidance and support to Officers on issues relating to campaigns.
CHARLES FREARS OFFICER (LEICESTER ONLY)
1. Contribute to the strategic development of DSU regarding Charles Frears issues.

2. Make the relevant contacts within the University and raise matters of concern with
Programme/Pathway Leader and Head of School as appropriate.
3. Attend relevant meetings/conferences. E.g. Learner Council meetings, usually one per semester.
4. Ensure that DSU represents or does not discriminate on Charles Frears issues.
5. Provide DSU a prospective from Charles Frears by representing issues and in turn encourage
use of DSU facilities and services.
6. Hold regular surgeries at Charles Frears Campus.
7. Make contact with relevant outside organisations e.g. RCN, UNISON and work on areas of
common interest.
8. Support group and cohort reps.
9. Act as a point of information on DSU/NUS campaigns and services.
COMMUNITY OFFICER
1. Contribute to the strategic development of DSU regarding Community issues.

2. Provide information and reports regarding Community issues, such as local perceptions of
the students on the locality and how they can be bettered.
3. Help provide a DSU perspective on Community specific issues.
4. Ensure that DSU does not discriminate on Community specific issues.
5. Be aware of student related Community issues.
CULTURE OFFICER
1. Ensure that all societies are informed of the relevant schedules of the Constitution.
2. To work in liaison with the Vice President Student Activities, Involvement Officer and
Campaigns Officer where relevant.
1
"The term Black is used in line with the NUS definition: "NUS Black Students' Campaign exists to
represent all students who are African, Asian, Caribbean and Arab heritage." (NUS, 2005)
41
3. Shall report to the Vice President Student Activities and the Student Officer Committee on all
matters concerning societies.
4. Shall be responsible for co-ordinating the day to day running of societies along with the
relevant persons and departments.
5. Shall be responsible for issuing guidance and advice to societies officers on organisational,
promotional and financial matters.
6. Shall assist students in the set up of new societies.
7. Organise a societies forum to discuss new ideas about the development of societies.
8. Can attend societies general meetings in an ex-officio capacity.
DEMON FM OFFICER
1. To work closely with the Vice President Media at all times.

2. To be a point of contact for those students who wish to participate in Demon.
3. To encourage students to participate in the media activities of DSU through Demon.
4. To promote Demon as much as possible, and to do so effectively, to work with other executive
officers.
5. Ensure that all materials meet set deadlines where applicable.
6. Ensure that the publication of all materials is compliant with Union policy, and therefore be
familiar with DSU policy.
7. To promote the work of the Student Union and ensure a professional manner is always
maintained.
8. To coordinate centre demo tape submissions in liaison with the Vice President Media.
9. To work with the Vice President Media for presenter and producer training for radio shows
where applicable.
E N T E R TA I N M E N T S O F F I C E R
1. Work closely with Executive Officers, other officers and DSU staff (namely the Venue
Manager) to promote and contribute to the entertainments within DSU.
2. To increase awareness of DSU entertainments within DSU, DMU, and more specifically, DSU
media.
3. To provide information on the thoughts of DSU members of DSU entertainments by the end of
each term.
FIRST YEAR OFFICER
1. Must be a first year student.

2. Ensure that first year students views and concerns are reflected within the work of DSU.
3. Provide a first year students perspective on all matters concerning DSU and ensure there is
a regular forum/group where first year students can meet.
4. Promote the positive involvement of first year students in all areas of DSU activities.
5. Represent the views of first year students to the Governing Council.
Officer Committee Meetings and all General Meetings
I N T E R N AT I O N A L S T U D E N T S ’ O F F I C E R
1. To liaise with the relevant Executive Officers on specific issues to International Students.
2. To liaise with the International Students Group within the University.
3. To sit on relevant committees.
4. To work with the Involvement Officer to increase the participation of International Students
within DSU.
5. To promote the use of the Welfare and Education Centre to all International Students, where
relevant.
I N V O LV E M E N T O F F I C E R
42
This role is primarily concerned with gaining increased participation of DMU students within DSU,
through increasing awareness of DSU activities across the whole of the University.
1. Work with Executive officers, other officers and DSU staff to increase student membership and
participation within DSU activities.
2. Contribute to the strategic development of DSU regarding the involvement from its
membership and the University as a whole.
3. Provide information and reports regarding all DMU students regardless of level of active
participation within DSU. Interpret them and advise on best practice for DSU to increase
participation.
4. Provide information and reports regarding the membership of DSU e.g. demographic, stats,
etc. Interpret them and advise on best practice for DSU campaigns, policy and increasing
involvement.
5. Promote student engagement with DSU across the University, through methods including
University wide campaigns.
6. Promote student engagement with DSU across the University with scope for dissemination
of information through focus groups and research.
7. Work closely with the Campaigns Officer and Involvement Officer to fulfil the role to its
maximum potential. There may also be occasions when this officer will have to work with
University staff, such as student representative co-ordinators.
LGBT OFFICER
1. Represent the views of LGBT students to the Student Officer Committee and Governing
Council in liaison with the relevant Executive Officer.
2. Have specific responsibility for lesbian, gay and bisexual matters.
3. Be responsible for increasing the involvement of lesbian, gay, bisexual and transgender
students in Union affairs.
4. Ensure that LGBT students’ views and concerns are reflected within the work of DSU.
5. Ensure there is a regular forum/group where LGBT students can meet and meetings may be
held where only self-defining LGBT students can attend.
6. Establish and maintain contact with, and provide information from groups and organisations,
which work on LGBT issues.
7. Organise social, educational events in conjunction with the relevant staff/committee.
8. Liaise with the Deputy President Welfare , Lesbian Gay Bisexual Society and any other
relevant organisation.
9. Be an ex-officio member of the LGBT Society Executive Committee.
10. Have joint responsibility with the appropriate officers in developing a trans student forum for
students who define as, transgendered, transvestite or transsexual.
11. Provide advice, guidance and support to officers on issues relating to equality.
M AT U R E S T U D E N T S ’ O F F I C E R
1. Represent mature students with the assistance of the appropriate Executive Officer.
2. Be responsible for organising a mature students group and encouraging mature students to
participate within it.
3. Have specific responsibility for mature students’ affairs and for increasing the involvement of
mature students in DSU and shall liaise with the relevant Executive Officer and the Mature
Students/Postgraduate Society and any other appropriate organisation.
4. Provide a perspective on the issues, which affect mature students to the Student Officer
Committee and Governing Council and ensure this is recognised in all areas of the DSU work.
5. Establish projects relating to mature students education, welfare and social needs at the
beginning of the year in liaison with the Student Officer Committee and Governing Council.
6. Establish and maintain contacts with mature students groups in other unions throughout the
country, NUS Mature Students Committee, and the Mature Students Union (MSU)
7. Be an ex-officio member of the Mature Students and Postgraduate Society Executive
Committee.
8. Be a student over the age of 21 at the start of the election.
43
9. All candidates for this post must be registered as a mature student of the University, and may
only be voted for by mature students.
MENS’ OFFICER
1. Must be a Man.
2. Should assist with the development of DSU’s Welfare Service, alongside the Welfare Officer,
and Vice President Welfare.
3. Sit on the relevant committees and forums, where appropriate.
4. Organise welfare campaigns specific to men, in conjunction with the Vice President Welfare.
MYDSU.COM OFFICER

2. To be a point of contact for those students who wish to participate in www.myDSU.com.
3. To encourage students to participate in the media activities of DSU through the website.
4. To promote the website as much as possible, and to do so effectively, to work with other
executive officers.
maintained.
RACE RELATIONS OFFICER
1. Ensure that no racist views and opinions are reflected in any of DSU’s work.
2. Provide a race/anti-racism perspective on all matters concerning DSU and the University and
ensure there is a regular forum/ group where students of a minority can meet.
3. Raise the awareness of race issues that affect students to the general student body.
4. Liaise with NUS over race/anti-racism campaigns.
5. Establish and maintain contact with relevant organisations that work on race issues both locally
and nationally and distribute information as required.
6. Co-ordinate activities designed to counter racism, ethnocentrism or discrimination.
7. Promote the positive involvement of ethnic minority students in all areas of DSU activities.
8. Monitor incidents of discrimination in DSU and the University and inform Governing Council
of these incidents in liaison with the relevant Officer.
9. Seek to ensure that DSU and the University publications and events do not contain
discriminatory material and ensure the provision and depiction of a wide range of images.
10. Provide advice, guidance and support to Officers on issues relating to race.
RAISE AND GIVE (RAG) OFFICER
1. Contribute to the strategic development of DSU regarding Raise and Give (RAG).
2. Provide information and reports regarding RAG issues when asked and when deemed
appropriate. Eg report write up after all RAG events for Governing Council.
3. Liaise with the Vice President Student Activities in arranging meetings. Also be in charge of
circulating and keeping minutes and oversee all records.
4. Actively promote recruitment of RAG and all RAG events, through the use of student media
and other appropriate channels.
5. In the absence of the Vice President Student Activities assume Chair role at meetings.
6. Have full understanding of the RAG Constitution and act as a point of reference or
consultation, also have full understanding of Ultra Vires and its effects.
R E S E A R C H / P O S T G R A D U AT E O F F I C E R
1. Represent the views of Postgraduate/research students to Governing Council in liaison with the
relevant Executive Officer e.g. Student Officer Committee Chair
44
2. Represent Postgraduate/Research students with the assistance of the appropriate Executive
Officer
3. Have specific responsibility for postgraduate/research affairs and for increasing the
involvement of postgraduate/research students within DSU and shall liaise with relevant
Executive Officers, mature students, postgraduate students, research students and any other
relevant organisations.
4. Be an ex-officio member of the Mature Students/Postgraduate/Research Association or Society
Executive Committee.
5. Be a member of the Education Committee and have active involvement within it.
6. Be registered as postgraduate students of the University or have an offer for a postgraduate
course for the coming academic year, and shall only be voted for by postgraduate students
SPORTS OFFICER
1. Work with the Executive team, other officers and DSU staff to increase sports membership and
participation.
2. To work in liaison with the Vice President Student Activities, Involvement Officer and
Campaigns Officer where relevant.
3. Shall be a member of the athletic union committee with full voting and speaking rights.
4. Shall report to the Vice President Student Activities, and the Student Officer Committee on all
matters concerning the Athletic Union/Recreations department.
5. Shall be responsible for co-ordinating the day to day running of sports clubs along with other
relevant persons and departments.
6. Shall ensure, that the election of the Athletic Union Executive takes place at the first AU
council of the academic year.
7. Shall be responsible for issuing guidance and advice to club officials on organisational,
promotional and financial matters.
8. Publicise Clubs in DSU and encourage Students to participate.
9. Shall work with the relevant staff members to ensure all health and safety regulations are
adhered to within sports clubs.
10. Can attend Club committees and sports general meetings in an ex-officio capacity.
STUDENTS WITH DISABILITIES OFFICER
1. Ensure that students with disabilities views and concerns are reflected within the work of DSU.
2. Provide students with disabilities perspective on all matters concerning DSU and ensure there
is a regular forum/group where students with disabilities can meet.
3. Liaise with NUS and other agencies over Students With Disabilities campaign.
4. Establish and maintain contact with and provide information from groups and organisations,
which work on disability issues.
5. Promote the positive involvement of disabled students in all areas of DSU activities.
6. Represent the views of students with disabilities to the Governing Council in liaison with the
relevant Executive Officer.
7. Monitor the University’s provision for students with disabilities and notify Governing Council
of failings in this provision and where necessary to the University in conjunction with the Vice
President Welfare.
Officer Committee meetings and all General Meetings.
THE DEMON OFFICER

2. To be a point of contact for those students who wish to participate in The Demon.
3. To encourage students to participate in the media activities of DSU through The Demon.
4. To promote The Demon as much as possible, and to do so effectively, to work with other
executive officers.
45
maintained.
8. To co-ordinate centre submissions for The Demon.
WOMENS’ OFFICER
1. Must be a woman.
2. Ensure that women’s views and concerns are reflected within the work of DSU.
3. Shall ensure there is a regular forum/ group where female students can meet.
4. Organise social, educational and training events that may be restricted to females only, in
liaison with the relevant staff/committee.
5. Establish and maintain contact with and provide information from, groups and organisations
that work on women’s issues.
6. Promote the positive involvement of women in all areas of DSU activities.
7. Represent the views of women students where necessary to the Governing Council in liaison
with the relevant Executive.
8. Attend relevant conferences and training events as agreed by Governing Council.
46

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CONSTITUTION

2. Aims and Objectives

2.2 To provide social and recreational activities for its members.

a) All past full members;

5.8 The quorum of general meetings shall be 150 members.

5.9 General Meetings have the power to:-

a) amend the constitution (subject to Clause 18);

6. Annual General Meeting

a) the DSU budget;

7. Extraordinary General Meetings

7.2 An EGM shall be convened by Governing Council on receipt of a petition of 60 full

7.3 An EGM may be called by Governing Council.

8. The Governing Council

8.1 The Governing Council shall be the trustees of DSU.

8.4 The Union Director shall attend in a non-voting advisory capacity.

8.7 The chair shall normally be the President.

8.8 The chair shall have only a casting vote.

8.9 The quorum shall be 2/3rd of elected members, rounded up.

8.10 Governing Council shall:-

9. Student Officer Committee

9.1 The Student Officer Committee shall consist of the following:-

Deputy President Education

21 student officers (unpaid):-

9.2 Other Executive Officers may attend in an ex-officio, non-voting capacity.

9.3 The Director or their nominee may attend in a non-voting capacity.

9.5 The quorum shall be 2/3rd of elected members, rounded up.

9.6 The chair shall normally be the Deputy President Education.

9.7 The chair shall have only a casting vote.

9.8 Student Officer Committee shall:-

a) make recommendations and representations to Governing Council on behalf of their

10.3 Referendums may be called by:-

(i) a 2/3rd majority of Governing Council;

First Year Officer, International Officer and Research/Postgraduate Officer.

13. Removal of officers

13.1 Any officer may be removed from office by:-

a) a breach of DSU or University disciplinary regulations on the grounds of gross

14. Clubs and Societies

15. Affiliations to External Organisations

17. DSU Finances

18. Freedom of information

1.2 Complaints to the President

1.2.1 In making a complaint, a complainant has a responsibility to:-

1.2.1.1 Seek resolution at a local level first;

1.2.3 The senior manager shall:-

1. Mechanisms for Opting-out

2. Rights of Opted-out Students

1.2.2 Stage Two - The Disciplinary Committee

1.2.3 Stage Three - The Appeal Committee

1.3.1 The Elected Officer Disciplinary Committee.

1.4.1 Incidents within DSU buildings;

1.6 When an incident involves a member of a Disciplinary Committee that is to hear an

1.14Sanctions available to a Disciplinary Committee may be imposed singularly or in combination.

3 Stage Two ( Disciplinary Committee)

3.1 The Disciplinary Committee shall consist of:-

3.1.1 the Vice President Student Activities as an ex-officio, non-voting chair;

3.2 Quoracy shall be three (3) voting members.

4 Stage Three (Appeal Committee)

4.1 The Appeal Committee shall consist of:

4.1.1 the President, or Deputy President in their absence, as an ex-officio, non-voting

4.3 The Appeal Committee shall be the only body of appeal.

4.4 The Appeal Committee shall:-

5.2 The Elected Officer Disciplinary Committee shall consist of:-

5.2.1 The Deputy President, or another Executive officer approved by Governing