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SRVTutorial:MicrosoftWord2003

SRVTutorial
Friday,11October2013

MicrosoftWord2003
MicrosoftWord2003
Introduction: Microsoft Office is application software developed by Microsoft Company. Microsoft Word is a member of Microsoft
Office.
MicrosoftWordisawordprocessorprogramthatisusedtowrite,edit,andprintthedocument.Wordprocessorsarewidelyusedinoffices,
newspapers,industriesetc.
Note:ExtensionofMSWord2003programis.doc&itshigherversionis.docx.
Someoftheotherpopularwordprocessorsare:
1.OpenOfficeWriter
2.AbiWord
3.LiberOfficeWriter
4.PolyEdit
5.Jarte
6.YWriter
Featuresofawordprocessor:
Ithelpstocreatethedocumentsfastthanthetraditionaltypewriter.
Typingerrorscanbeeasilycorrected,asthetextcanbepreviewedonthescreen.
Ithelpsinautomaticcheckingofspellingandgrammarerrorsinthedocument.
Graphics,diagrams,charts,andtablescanbeeasilyinsertedinthedocumenttomakeitmorecommunicative.
Thedocumentscanbesavedinthecomputersmemoryforfutureuse.
ToStartMSWord:
StartAllProgramMicrosoftOfficeMicrosoftWord2003OR
StartRunWinword(WindowsKey+R=ToOpenRunDialogBox)OR
C:\>StartWinword

(ViaCommandPrompt)

MSWordInterface:

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TitleBar:
AtthetopoftenopenthewindowistheTitlebardisplaysthenameoftheapplicationattheleftedgeandnameofthedocumentyouhave
open.OntherightedgeoftheTitlebartheminimize,restore/maximizeandclosebuttonsareplaced.
Note:BydoubleclickontheTitlebar,youcanrestoreormaximizethewindow.
MenuBar:

MenuBarislocatedjustbelowtheTitlebar.ItisthecollectionofoptionsthatcontainsallthecommandsrelatedtoMSWord.
(a)File:Thismenuhasallthecommandsrelatedtothefileoperationlikecreatinganewdocument,saving,opening,printingetc.
Note:Underline(File)indicatestheAltkey,YoucanopenfilemenudropdownlistviakeyboardusingtheAlt+F.
(b)Edit:Thismenuhasallthecommandsrelatedtotheeditingthedocumentlikecut,copy,paste,deleteetc.
(c)View:Thismenuhasallthecommandsrelatedtothecontrollingoftheviewtothedocumentlikeprintlayout,weblayout,zoometc.
(d)Insert:Thismenuhasthecommandsrelatedtoinsertingobjects,date&time,pagenumber,footnotes,header&footeretc.
(e)Format:Thismenuisrelatedtoformattingofthedocumentliketextformatting,column&paragraphformattingetc.
(f) Tool: This menu has all the options related to the word processing tools namely, spelling & grammar checking, word
count,thesaurus,macro,protectionetc.
(g)Table:Thismenuhasallthecommandsrelatedtoinserting&modifyingtables.
(h)Window:Thismenuhasallthecommandsrelatedtoworkinginthewindows.
(i)Help:ThismenuhasallthecommandsrelatedtogettinghelpforMSWord.
Toolbar:Toolbarallowsyoutoaccessthefrequentlyusedcommands.Thebuttonsonthetoolbarrepresentthecommandandwecan
accessallthesecommands.
Todisplayatoolbar,pressAltandthenShift+F10.
StandardToolbar:

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1.New(Ctrl+N):Tocreateanewdocument.InMSWord,documentisafilei.e.collectionofpages.
2.Open(Ctrl+O):Toopenanexistingdocument.
3.Save(Ctrl+S):Tosaveadocument.
4.Print(Ctrl+P):Toprintadocument.
5.PrintPreview(Ctrl+F2):Previewofadocumentbeforeprinting.
6.Spelling&Grammar(F7):Tocheckspelling&grammarerrorofthetext.
Note:Redlineindicatesthespellingerrorwhilegreenlineindicatesthegrammaticalorsentenceerror.
7.Research(Ctrl+Shift+O):ResearchtoolgivesyouavarietyoffeaturelikeThesaurusviayoucanfindthesynonyms&antonymsofa
word,Translation,Onlinedictionaryetc.
8.Cut(Ctrl+X):CutthecurrentselectiontotheClipboard.
9.Copy(Ctrl+C):CopythecurrentselectiontotheClipboard.
10.Paste(Ctrl+V):PastethetextinthedocumentfromtheClipboardwhichwascutorcopywherecursorisplaced.
11.FormatPainter(Ctrl+Shift+C):Copiestheformattingoftheselectedtext.
12.Undo(Ctrl+Z):Reversetheaction.
13.Redo(Ctrl+Y):Repeattheactionoroppositeoftheundo.
14.Hyperlink(Ctrl+K):Linksthedocumenttoanother.
15.Tables&Borders:Drawsthetables&borders.
16.InsertTable:Toinsertthetableviahighlightednumberofrows&columnsdesired.
17.InsertMicrosoftExcelWorksheet:Toinserttheexcelworksheet.
18.Columns:Toinsertthenumberofcolumnsinthedocument.
19.Drawing:Bringsupthedrawingtoolbar.
20. Document Map: The document map is the separate pane that displays a list of headings in the document. When you click a
headingintheDocumentMap,MSWordjumpstothecorrespondingheadinginthedocument,displaysitatthetopofthewindowand
highlightstheheadingintheDocumentMap.
Note:Heading1=Ctrl+Alt+1,Heading2=Ctrl+Alt+2,Heading3=Ctrl+Alt+3
21.Show/Hide:Showorhidetheparagraphmark.
Q.WhatisaParagraph?
Ans.InWord,whenyoustarttypinginanewdocument,youentertextinthefirstparagraph.Worddoesnotimposeanylimitonthesize
oftheparagraph.Yourparagraphmayhaveanynumberoflines.WhenyoupresstheEnterkey,Wordendstheparagraphandstartsanew
one.Thus,onlytheEnterkeymarkstheendofthecurrentparagraphandstartsanewparagraph.
Note:Toselectaparagraph,tripleclickthemouseanywhereinthatparagraph.
22.Zoom(Ctrl+ScrollMouse):Zoomingupthedocument.(10%500%).
23.Help(F1):GethelporvisitMicrosoftOfficewebsite.
24.ReadingLayout:Showsthedocumentinthereadinglayoutview.
FormattingToolbar:

1.Style(Ctrl+Shift+S):Astyleisasetofformattingcharacteristicsthatyoucanapplytotextinyourdocumenttoquicklychangesits
appearance.
Note:YoucanalsocreateanewstylewiththehelpofStyles&FormattingTaskPanewindow.
2.Font(Ctrl+Shift+F,Ctrl+D):MSWordallowsyoutousemorethanonefontinadocument.Fontreferstotheshapeandstyleof
characters.Thesamecharactercanbeprintedindifferentshapesandstyles.Eachparticularshapeandstyleofthecharactersetisgivena
fontname,suchasTimesNewRoman,Arial,ComicSansMS,etc.

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3.FontSize(Ctrl+Shift+P):Thedropdownlistboxshowsthedifferentfontsize,enterorselectthefontsize.InWord,thecharacter
sizeisspecifiedinpointsthatranges8to72.(72pointsareequalto1Inch).
Note:IncreaseFontSize=Ctrl+Shift+>&DecreaseFontSize=Ctrl+Shift+<
4.Bold(Ctrl+B):ChangeselectedtexttoBold.
5.Italic(Ctrl+I):ChangeselectedtexttoItalic.
6.Underline(Ctrl+U):Underlineselectedtext.
Note:DoubleUnderline=Ctrl+Shift+D&Underlineattheeveryword=Ctrl+Shift+W
7.LeftAlign(Ctrl+L):Aligntexttheleftmargin.
8.Center(Ctrl+E):Centertext.
9.RightAlign(Ctrl+R):Aligntextwiththerightmargin.
10Justify(Ctrl+J):Justifytextsoalllinesareequalinlength.
11.LineSpacing:Adjustthelinespacing.
Note:SingleSpacing=Ctrl+1&LineSpacing1.5=Ctrl+5&DoubleSpacing=Ctrl+2
12.Numbering:Createanumberedlist.
13.Bullets:Createanunorderedlist,bulletedlist.
14.DecreaseIndent:Decreasestheindentationofthecurrentselection(totheleft).
15.IncreaseIndent:Increasestheindentationofthecurrentselection(totheright).
Note:HangingIndent=Ctrl+T&Indent=Ctrl+M&UnIndent=Ctrl+Shift+M
16.OutsideBorder:Placesaborderaroundthecurrentselectionclickthedropdownforawideselectionofborderingoptions.
17.Highlight:Highlightthecurrentselectiondefaultcolorisyellow.
18.FontColor:Changethefontcolorthedefault/automaticcolorisblack.
DrawingToolbar:

1.AutoShapes:AutoShapesallowsyoutoaddshapestoyourdocumentsuchasstars,banners,hearts,arrows,andcalloutstoenhance
visualappeal.
2.Line:Allowsyoutodrawcustomizedstraightlines.
3.Arrow:Allowsyoutodrawcustomizedstraightarrows.
4.Rectangle:Allowsyoutodrawcustomizedrectanglesandsquares.
5.Oval:Allowsyoutodrawcustomizedovalsandcircles.
6.TextBox:Allowsyoutodrawcustomizedtextboxesforthepurposeofplacingtextonadocument.
7.WordArt:AllowsyoutoinsertWordArt.
WordArtallowsyoutoaddtitles,headings,orspecialwordsandphrasestoadocumentinanartisticandvisuallyinterestingmanner.
8.Diagram:Opensadiagramandchartgallerywhichallowsyoutoselectspecifieddiagramsandcharts.
9.InsertClipArt:AllowsyoutoinsertclipartfromtheMicrosoftWordclipartgallery.
10.InsertPicture:Allowsyoutoinsertcustomizedpicturesintoadocument.
11.FillColor:Allowsyoutofillrectangles,ovals,anddrawingobjectswithcolor.
12.LineColor:Allowsyoutochangelinecolor.
13.FontColor:Allowsyoutochangefontcolor.
14.LineStyle:Allowsyoutochangethethicknessandstyleoflines.
15.DashStyle:Allowsyoutochangethestyleofdashedlines.
16.ArrowStyle:Allowsyoutochangethestyleofstraightlinearrows.
17.ShadowStyle:Allowsyoutoselectavarietyofshadowstylestoplaceshadowsarounddrawingobjects.

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18.3DStyle:Allowsyoutoselectfromavarietyof3Dstylestoconvertadrawingobjectto3D.
_____________________________MenuBar____________________________
FileMenu:

Close(Ctrl+W):Toclosethecurrentdocument.
Save(Ctrl+S)andSaveAs(F12):
SaveandSaveAsoptiondothesameworkofsavingadocumentbutthedifferencebetweenbothoptionsisthattheSaveAscommandevery
timegivesyoutheSaveAsdialogboxandyoucansavethefilewithdifferentnamesalso.ButtheSaveoptionwillgivesyoutheSaveAs
dialogboxwhenyouaresavingthedocumentforeveryfirsttime.Othertimesitwillsavethedocumentwiththepreviousnamewithout
givinganydialogbox.
Note:Thefilenamecancontainupto256characters.
SaveasWebPage:Tosavethedocumentasawebpage.
FileSearch:Tosearchafile.
WebPagePreview:TousethisproceduretopreviewyourdocumentorWebpageinyourdefaultWebbrowser.
PageSetup:ThePageSetupcommandenablesyoutodefinethepagesize,margins(top,bottom,left,right,etc.),orientation(portrait
orlandscape),etc.foryourdocument.
Thishelpsyoutopreciselycontroltheappearanceofyourpage.

GutterMargin:InthePageSetupdialogbox,youfindatextboxfortheguttermargin.Theguttermarginisalsocalledthebinding

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margin.Thismarginisusedonlywhenyouwanttoprepareadocumentthatwillbeboundandyouwanttoleaveaspecificmarginfor
binding.ThedefaultvalueoftheGuttermarginisZero(0).
HeaderandFooterMargin:Theheadermarginismeasuredfromthetopedgeofpaperandthefootermarginismeasuredfromthe
bottomedgeofthepaper.Thedefaultvaluesofthesemarginsis0.5".
PrintPreview(Ctrl+F2):PrintPreviewprovidesaminiatureviewofhowadocumentwilllookwhenitisprinted.Wecanuseprint
previewtoexamineandadjustthelayoutofadocumentbeforeweactuallyprintit.
Print(Ctrl+P):Toprintthedocumentasahardcopy.
SendTo:TosendtheWorddocumentasanemailmessage.
Properties: Document properties, also known as metadata(data about data), are details about a file that describes or identify it.
Documentpropertiesincludedetailssuchastitle,authorname,subject,andkeywordsthatidentifythedocument'stopicorcontents.
Exit(Alt+F4):Toexitthecurrentprogram.
________________________________________________________________
EditMenu:

UsingCutandPastetoMoveText:
IntheCutandPastemethod,youneedtoperformthefollowingsteps:
1.Cuttheselectedtext,Ifthetextisnotalreadyselected,selectthetextpriororusingtheCutcommand.Wordcuts(deletes)theselected
textandpreservesitinitsmemory(Clipboard).
2.Movethecursorwhereyouwanttoplacethetext.
3.UsethePastecommand,Wordpastethe'cuttext'fromthememory(Clipboard)atthepositionofthecursor.
UsingKeyboardShortcuttoMoveText:
1.Selectthetextthatyoutomoveusingthekeyboardormouse.
2.PresstheF2functionkey,Worddisplaysamessage,"Movetowhere?"inthestatusbar.
3.MovethecursorwhereyouwanttomovethetextandthenpresstheEnterkey.
UsingtheMousetoMoveText:
1.Ifyouarecomfortablewithusingmouse,youcanmovethetextanywhereinthedocumentbydraggingit.
UsingCopyandPastetoCopyText:
1.Selectthetextthatyouwanttocopy.
2.UsetheCopycommandtocopythetextinthememory(Clipboard).
3.Movethecursortotheplacewhereyouwanttorepeat(Copy)thetext,andthenusethePastecommand.

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UsingtheMousetoCopyText:
1.SelectthetextandholdtheCtrlkey,withoutreleasingtheCtrlormousebutton,dragthemousepointerwhereyouwishtocopythetext.
Asyoudragthemouse,adottedverticallinealsomoves.Makesurethedottedlineisplacedwhereyoutocopythetext.
OfficeClipboard:TheClipboardTaskPaneWindowtemporarilyholdstheitemwhichwascutorcopyintheClipboardmemoryupto24
times.ToopenOfficeClipboardpressCtrl+Ctwice.
PasteSpecial:InsertthecontentsoftheClipboardasPictureFormat,HTMLFormat,UnformattedTextFormatetc.wherecursoris
placed.
Clear:Tocleartheformattingoftheselectedtextandalsodeletetheselectedcontents.
Note:ToCleartheFormatting=Ctrl+Spacebar
SelectAll(Ctrl+A):Toselecttheentiredocument.
Find(Ctrl+F):Findfeatureletsyousearchthroughlengthydocumentsforaparticularword,phrase,orcharacterstring.

Replace(Ctrl+H): FindandReplaceTextallowsyoutochangeawordthroughoutadocumentwithoutsearchingfortheword
andretypingiteachtime.
GoTo(Ctrl+G,F5):GoTofeatureletsyoutojumpaspecificpage,section,line,bookmarketc.inthecurrentdocument.

_________________________________________________________________________________
View:

Wordprovidesyouawidevarietyofviewstoworkortoseeyourdocumentindifferentways.
NormalView:
1.Ithasonlyhorizontalruler.
2.Itdoesnotdisplaymargins.
3.Itdoesnotdisplayheader&footer.
4.Itdisplaysdottedpagebreak.
WebLayoutView:
1.ItislikeasWebPage.

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2.Ithasonlyhorizontalruler.
3.Ithasonlyonepage.
OutlineView:
1.Itdisplaystextinoutlineformat.
2.Itdisplaysheadingsoranylevel.
3.Itdisplaysoutlinehierarchy.
PrintLayoutView:
1.ItisdefaultlayoutviewofMSWord.
2.Itdisplaysbothrulers.
3.Itdisplaysmargins.
4.Itdisplaysheaderandfooter.
5.Itisthebestview.
FullScreenView:
1.Itdisplaystextordocumentinthewholescreen.
2.IthidestemporarilyMenubar,Toolbars.
ReadingLayoutView:
1.Ifyouareopeningadocumentprimarilytoreadit,readinglayoutviewoptimizesthereadingexperience.Readinglayoutviewhidesall
toolbarsexceptfortheReadingLayoutandReviewingtoolbars.
NoteReadingLayoutView=Alt+R,TocloseReadingLayoutview=EscorAlt+C.
TaskPane(Ctrl+F1):Bydefault,whenyoustartWordtheGettingStartedtaskpaneappearsattherightedgeofyourWordwindowto
giveyouaquickwaytoopenadocument,startanewdocument.
Thetaskpaneisoneofmanythatappearautomaticallywhenyouperformcertainactions,suchasstartingWord,insertingclipartinyour
document,orbeginningamailmerge.Taskpanestypicallycontaininformationandoptionsthatarerelevanttowhatyouaredoing.They
giveyouahandywayofaccomplishingtaskswithoutleavingyourdocument.
Toolbars:Abarwithbuttonsandoptionsthatyouusetocarryoutcommands,Todisplayatoolbar,pressAltandthenShift+F10.
Ruler:Toshoworhideruler.
Thumbnails:ThumbnailstodisplayaverticalpanealongtheleftsideoftheWordwindowthatcontainsminiatureformofeachpagein
thecurrentdocument.Byclickingonaparticularpage,youcanjumpquicklyonthatpage.
HeaderandFooter:TheHeaderandFooterfeatureallowsyoutoplacespecifiedcontentinthetopandbottomofthemarginsthat
includetextorgraphicssuchaspagenumbers,thedata,acompanylogo,thedocument'stitleorfilenameetc.Thecontentrepeatsonevery
pageofthedocumentunlessseparatedbyasectionbreak.
Markup:Toshoworhidethecomments.
_______________________________________________________________
InsertMenu:

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Break:
a.PageBreak(Ctrl+Enter):Pagebreakisapointwhereonepageendandanotheronestart.Wordinsertsapagebreakautomatically
everytimeitreachesthebottomofapage.Thesebreaksarecalledsoftpagebreaks.
Youcaninserthardpagebreaksmanuallywheneveryouwanttoforceapagebreakataparticularpointinadocument.

b.ColumnBreak:ToinsertaColumnBreakwhenyouwanttoforcetheendofacolumnandthebeginningofanother.
c.TextWrappingBreak:Atextwrappingbreakendsthecurrentlineandforcesthetexttocontinuebelowapicture,table,orother
item. The text continues on the next blank line that does not contain a picture or table aligned with the left or right margin. A text
wrappingbreakisdesignedforusewithaWebPage.
d. Section Break: When you start a document, there are no section breaks because the entire document consists of one section. A
sectionbreakisthepointatwhichyouendonesectionandbeginanotherbecauseWordautomaticallyappliesallpageformattingtoyour
entiredocument.Inmanycases,youneedtoalterthisbehavior.
Sectionandpagepropertiesincludethefollowingsettings:
1.PageOrientation(Portrait/Landscape)
2.Margins
3.Columns
4.LineNumbering
5.VerticalAlignment
6.Header&Footer
7.PageNumbering
8.PaperSize
Note:It'seasiesttoworkwithsectionbreaksinNormaViewbecausethebreaksarelabeledonscreen.
PageNumbers:Thisoptionwouldbechosentoinsertthepagenumbersinthedocumentattherequiredposition.
DateandTime:ThisisusedtoinserttheDateandTimevaluesinthecurrentdocumentwherecursorisplaced.

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Note:CurrentDate=Alt+Shift+D&CurrentTime=Alt+Shift+T
AutoText:ItisalsocalledasGlossary.YoucansavefrequentlyusedtextorgraphicstoAutotextEntries.Aftertheyaresaved,theycan
quicklybeinsertedinadocumentanytimeyouneedthem.
Note:ToaccepttheAutoCompletesuggestion,pressEnterkey.
Field:Fieldsarelikeplaceholdersindicatingwheredataistobeplacedinadocument.Thisisusefulifyouaremakinglettersoraddress
labels,aswellaswhenyoumailmergedocuments.
Symbols:Youcaninsertawholesetoftypographicalsymbolsintoyourdocumentwherecursorisplaced.TheseincludeMathematical,
Greek,JapaneseandWindingSymbols.Thenumberofsymbolsavailabletoyoudependsonwhatfontsareinstalledonyoucomputer.
Comment ( Alt+Ctrl+M ): MS Word provides several tools for document collaboration. One of these features allows you to insert
commentsintoadocumentandprovidesuggestionstothedocument'sauthorwithoutchangingtheoriginaltextthatdonotprintout.
ToInsertComment:
1.Selectthetextoritemyouwanttocomment.
2.OntheInsertmenu,clickComment.
3.Typethecommenttextinthecommentballoon.
Reference:
A.FootnoteandEndnote:Youmighthavebeenseenfootnotesandendnotesinsomebooksandarticles.Footnoteisaremark,placed
onbottomofcurrentpage.Endnoteisalsoaremark,placedonendoffile.
UseFollowingStep:
a.SelectthetargetandgoInsertmenuandchooseFootnote.
b.ItdisplaysaFootnoteandEndnotedialogbox.
c.SelectFootnote/EndnoteandClickOk.
d.Now,youcantypeyournote.
B.Caption:YoucanusecaptionsinWorddocumentstolabelfigures,tables,equationsandsoon.Acaptionisalabelforanitemthat
consistsoftwoparts.Thelabelyouselect(Figures,Tables,Equations)andanumberinsertedbyWord.Forexample,Figure1.
C.CrossReference:Acrossreferenceisapointerorlinktoanitemthatisinanotherlocationinadocumentforexample,"SeeFigure
1"tolinktoasalientgraphic.Youcancreatecrossreferencestoheadings,footnotes,bookmarks,captions,andnumberedgraphics.
D.IndexandTables:
CreatetheTableofContents:
1.Setupyourdocumentusinghierarchicalheadingstylesforyourheadingsandsubheadings.
2.ClickwhereyouwantyourTableofContentstoappear.
3.ChooseInsert>Reference>IndexandTables.
4.ClickontheTableofContentstab&Clickokbutton.
Picture:
1.ClipArt:Toinsertavarietyofpictures,sounds,andvideoareavailableinWord2003throughtheMicrosoftClipOrganizer.
ClickInsertMenu>Picture>ClipArt
2.FromFile:Toinsertpicturefromanywhereinthecomputesystemofdifferentformat.
3.FromScannerorCamera:ToinsertthepicturefromtheotherresourceslikeScannerorCamera.
4.NewDrawing:WhenyoucreateadrawinginMSWord,bydefault,adrawingcanvasisplacedaroundit.Thedrawingcanvashelps
youarrangeandresizetheobjectsinyourdrawing.
Note:YoucanuseAlignorDistributecommand(DrawbuttonontheDrawingtoolbar)toarrangeobjectsonthecanvas.
5. Autoshapes: Auto Shapes allows you to add shapes to your document such as stars, banners, hearts, arrows, and callouts to
enhancevisualappeal.
6. Word Art: Word Art allows you to add titles, headings, or special words and phrases to a document in an artistic and visually

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interestingmanner.
7.OrganizationChart:Usedtoshowhierarchicalrelationships.
8.Chart:Toinsertthechartincurrentdocument.Chartisthegraphicalrepresentationofthedata.
Text Box: Text boxes provides a great deal of flexibility in arranging text on a page. You can use them for sidebars, pull quotes in
newspaperormagazinestylesarticles,andtextlabelsinadrawing,amongotherthings.
Youcanalsolinktextboxestogethersothattextflowsfromonetextboxintothenext.
File:Toinserttheexistingfilecontentsintothecurrentfile.
Object (OLE=Object Linking and Embedding): To insert an object of the other program in our current document like bitmap
graphicsetc.
OLEisaframeworkdevelopedbyMicrosoftthatallowsyoutotakeobjectsfromadocumentinoneapplicationandplacetheminanother.
Bookmark:Abookmarkisanitemorlocationinadocumentthatyouidentifyandnameforfuturereference.Youcanusebookmarkto
quicklyjumptoaspecificlocationinyourcurrentdocument.
___________________________________________________________
FormatMenu:

Font(Ctrl+D):YoucanchangetheFontappearanceusingtheFontDialogBox,thereisasetofformattingavailablelikefonttype,
fontstyle,fontsize,fontcolor,underlineanddifferenteffectslikeStrikethrough,DoubleStrikethrough,andSuperscript&subscriptetc.

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Note:Superscript=Ctrl+Shift+=&Subscript=Ctrl+=
AppyAllCapital=Ctrl+Shift+A
ChangebetweenallUpper,Firstletterupperandalllowercase=Shit+F3
Paragraph: A Paragraph Dialog Box provides a set of paragraph formatting like paragraph alignment, paragraph indentation,
paragraphspacingetc.
BordersandShading:UsingtheBordersandShadingdialogbox,youcanapplyborderaroundaselectedtextorparagraphandalso
applypageborder&shadingeffect.
Tab:Tabscomeindifferenttypeswhicharedefinedbythewaytextalignswiththetab.Thefollowingtableexplainsthedifferenttab
types.

Note:Bydefault,aWorddocumenthasbuiltintabstopsathalfinchintervals.
DropCap:Thefirstcharacteroftheparagraphismuchbiggerthanrestofthetext.ThiseffectiscalledtheDropCapeffect.Theinitial
charactercanbedroppedintheparagraphorinthemargins.
Followthesesteps:
1.SelecttheparagraphthatyouwanttoshowintheDropCapeffect.
2.OpentheFormatmenuandthenchoosetheDropCapcommandformthemenu.
3.SelecttheDropCapstyleandclickOK.
ChangeCase:Tochangethecaseoftheselectedtext.

Background:Tochangebackgroundcolorofthecurrentdocument.
WatermarkEffect:Watermarksareusedtoprinttextoragraphicbehinddocumenttext.Watermarksaretransparent,andtherefore
anytextorinsertedobjectprintedoverawatermarkisclearlyvisible.

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Note:YoucaneditWatermarkEffectthroughheader&footeroption.
Theme:Athemeisapredefinedsetofstylesforadocument.Youcanquicklychangethe
elements of a document which defined in the theme like background colors, headings and regular paragraph style, horizontal lines,
bulleted,numberedlist,tablebordersandcolorsetc.
Frames:Frames are subwindows that divided the browser/Word window into subparts. Each frame is a placeholder that can hold
text,pictureetc&workedindividually.
RevealFormatting:RevealFormattingpane,youdisplayitbypressingShift+F1.Itshowsalloftheformattingthat'scommontothe
selectedtext,orthat'sappliedattheinsertionpoint.Ithasthreesegment:Font(characterformatting),Paragraph(spacing,alignment),
andSection(margin,page).
_________________________________________________________________
ToolsMenu:

WordCount:WordCountisalsometadatathathelpsyoucancountthenumberofwordsforanentiredocumentorforaselectionof
textinthedocument.Youcanalsocountthenumberofpages,paragraphs,linesandcharacters.
AutoSummarize: AutoSummarize determines key points by analyzing the document and assigning a score to each sentence that
readerscanquicklyscan.
Wecanselectwhethertohighlightkeypointinadocument,insertanexecutivesummaryorabstractatthetopofadocument,createanew
documentandputthesummarythere.
Track Changes: In Word Processing, track changes is an editing command that is commonly used when you create an original
documentandmakechangesandwanttokeeptrackofthechangesthataremadetothatoriginaldocument.Itisalsoausefultoolfor

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collaboratingonadocument,asitallowsmultipleuserstomakerevisionswithoutlosingthecontextoftheoriginaldocument.
CompareandMergeDocuments:The Compare and Merge feature of Microsoft Word allows you to compare two documents and
mergethemintoonedocument.
ProtectDocument:Youcanapplyformattingrestrictionsandeditingrestrictionsinyourdocumentbygivenpassword.
OnlineCollaboration:Collaboration is a process in which two or more people or group of people work together in order to achieve
aCommongoal,suchascompletinganapplication,orfinishinganartisticproject.
Thistermisoftenusedintechnologytoindicatethatpeopleororganizationsareworkingtogetheronsoftware,application,websitesor
othertechnicalprojects.
LettersandMailings:
a.MailMerge:MailMergeisaveryusefulandpowerfuladditiontotheprimaryfeatureofWord,wordprocessing.YoucanuseMail
Mergetoprintpersonalisedformletters,envelopes,mailinglabels,etc.Formlettersarethoselettersthathavethesamecontents.These
lettersaresenttosevralpersons.Businesslettersdescribingthelaunchofanewproduct,calllettersforinterviews,noticesforameeting,
invitationstoapartyetc.
TherearethreestepstouseMailMerge:
1.Createamaindocument/MasterDocument
2.Createadatasource/DataFile
3.Mergethedatasourcewiththemaindocument.
MailMergeSteps:
1.MailMergeStepDownload
2.MailMergeStepUsingMSExcelDownload
EnvelopesandLabel:
Togenerateanenvelopeandsettingfordeliveryaddressandreturnaddress,usefollowingsteps:
1.OntheToolsmenu,pointtoLettersanMailings,andthenclickEnvelopesandLabels.
2.ClicktheEnvelopestab.
3.IntheDeliveryaddressbox,enterthemailingaddress.
4.IntheReturnaddressbox,enterthereturnaddress.
5.YoucancustomizetheenvelopebyclickingonOptionbutton.
6.ClicktoAddtoDocumentbutton.
Labels:Ifyouwanttocreatesimpleaddresslabels,usefollowingsteps:
1.OntheToolsmenu,pointtoLettersanMailings,andthenclickEnvelopesandLabels.
2.ItdisplaysEnvelopesandLabelsdialogbox.
3.SelectLabeltab.
4.TypecontentandclickNewDocument.

Table:

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SRVTutorial:MicrosoftWord2003

FurtherReadings:
1.MicrosoftWord2003
2.MSOffice7Bible
3.MSOffice2007Dummies
4.MSOffice2007Tricks
5.MSWordShortcutKey

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