Professional Documents
Culture Documents
Ctrl+o
Open document
Ctrl+w
Close document
Ctrl+s
Save document
F12
Save document as
Ctrl+p
Ctrl+F6
Alt, then f, r
End/Home
Arrow Down/Arrow Up
Page Down/Page Up
Ctrl+End/Ctrl+Home
F6
Ctrl+g or f5
Alt+Ctrl+z
Shift+F5
Ctrl+Shift+F5
Alt+Ctrl+Home
Set Browse Options. Press the arrow keys to select an option, and then press enter to
browse through a document by using the selected option
Ctrl+Page Down/Ctrl+Page Up
Dialog boxes
Tab
Shift+Tab
Ctrl+Tab
Ctrl+Shift+Tab
Alt+underlined letter
3. Select Text
Shift+Arrow Right/ Shift+Arrow Left
Ctrl+Shift+Arrow Right/Ctrl+Shift+Arrow
Left
Shift+End/Shift+Home
Ctrl+Shift+End/ Ctrl+Shift+Home
Alt+Ctrl+Shift+Page
Down/Alt+Ctrl+Shift+Page Up
Ctrl+a
Arrow Keys
F8
F8
Shift+F8
Esc
F8
Ctrl+y
Ctrl+c
Ctrl+x
Ctrl+v
Ctrl+Shift+c
Ctrl+Shift+v
Ctrl+Alt+v
Paste special
Ctrl+F3
Ctrl+Shift+F3
F3
Alt+Shift+r
5. Edit Documents
Insert Special Characters
Alt+Ctrl+c
Alt+Ctrl+r
Alt+Ctrl+t
Alt+Ctrl+. (Period)
Alt+Ctrl+-
Insert em dash
Alt+Ctrl+[+]
Insert en dash
' or Ctrl+2x`
Ctrl+2x '
Insert Breaks
Enter
Shift+Enter
Ctrl+Enter
Ctrl+Shift+Enter
Ctrl+Shift+Space
Ctrl+Shift+- (Hyphen)
Ctrl+-
Insert a footnote
Alt+Ctrl+d
Insert an endnote
Ctrl+k
Insert a hyperlink
Alt+Shift+i
Alt+Shift+x
Ctrl+Delete/Ctrl+Backspace
Delete
Ctrl+Shift+</Ctrl+Shift+>
6. Formats
Format Text
Ctrl+d or Ctrl+Shift+k
Ctrl+Shift+</Ctrl+Shift+>
Ctrl+[/Ctrl+]
Ctrl+b
Apply/remove bold
Ctrl+i
Apply/remove italic
Ctrl+u
Apply/remove underline
Ctrl+=
Apply/remove subscript
Ctrl+Shift+=
Apply/remove superscript
Ctrl+Shift+C
Copy formatting
Ctrl+Shift+V
Paste formatting
Ctrl+Shift+d
Apply/remove double-underline
Ctrl+Shift+w
Ctrl+Shift+h
Ctrl+Shift+a
Ctrl+Shift+k
Shift+F3
Change between all upper-, first letter upper- and all lower-case
Ctrl+Shift+q
Shift+F1
Ctrl+Alt+H
Format Paragraphs
Ctrl+r
Right-align paragraph
Ctrl+l
Left-align paragraph
Ctrl+e
Center-align paragraph
Ctrl+j
Justify-align paragraph
Ctrl+m/Ctrl+Shift+m
Ctrl+T
Ctrl+Shift+T
Ctrl+1
Ctrl+2
Ctrl+5
Ctrl+0 (zero)
Styles
Alt+Ctrl+Shift+s
Alt+Ctrl+1
Alt+Ctrl+2
Alt+Ctrl+3
Alt+Shift+Arrow Right/Alt+Shift+Arrow
Left
Ctrl+Space
Ctrl+Shift+n
Ctrl+Shift+s
Open Apply Styles task pane (will not close with pressing it a second time)
Alt+Ctrl+k
Alt+Ctrl+y, or Shift+F4
Ctrl+Tab
Esc
Ctrl+f
Switch Views
Alt+Ctrl+p
Alt+Ctrl+o
Alt+Ctrl+n
Ctrl+scroll mouse
alt then w, q
Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)
Alt+Ctrl+s
Ribbons
Ctrl+F1
f10 or alt
Esc
Arrow Keys
space or enter
Navigation Pane
Alt, then w,k
F6/Shift+F6
With Navigation Pane open: Switch forward / backwards between (1) Navigation
Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document
Tab/Shift+Tab
9. Tables
Navigate in Tables
Arrow Down/Arrow Up
Tab/Shift+Tab
Alt+Home/Alt+End
Edit Tables
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down
Select row*
Select column
Shift+Del
Shift+Del
Alt, j, l, d, r
Alt, j, l, d, c
Alt, j, l, a
Alt, j, l, e
Alt, j, l, l
Alt, j, l, r
Ctrl+Tab
*Make sure selection extends past the last column which is number of columns +1. Word shows the selection extended next
to the last column.
up
Tab/Shift+Tab
Ctrl+Shift+n
Alt+Shift++ / Alt+Shift+-
Alt+Shift+a
Alt+Shift+l
Alt+Shift+1
Alt+Shift+n
Ctrl+Tab
Alt+Ctrl+m
Insert a comment
Ctrl+Shift+e
Alt+Shift+c
Ctrl+Shift+*
Alt+F10
Ctrl+Shift+g
Esc
Ctrl+Home/Ctrl+End
*Except tabbing, there seems to be no shortcut to jump to preview page. Clicking on it with the mouse is an option
up
13. Fields
Alt+Shift+d
Alt+Shift+p
Alt+Shift+t
Alt+Ctrl+l
Ctrl+F9
Ctrl+Shift+l
Shift+F9
Alt+F9
F9
Alt+Shift+F9
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
F11/Shift+F11
Ctrl+Shift+F7
Ctrl+Shift+F9
Unlink a field
Ctrl+F11/Ctrl+Shift+F11
*to update all fields, select the complete document with ctrl+a, then update fields by pressing f9)
up
Alt+Shift+n
Merge a document
Alt+Shift+m
Alt+Shift+e
Alt+Shift+f
Alt+Shift+k
Alt+Shift+n
Merge a document
Alt+Shift+m
Alt+Shift+e
Alt+Shift+f
Alt+Space
Alt+F4
Exit Word
Shift+F10
Alt+F3
The tables that follow list the keyboard shortcuts for Microsoft Word and the Lotus Symphony equivalents. Keyboard shortcuts can be used for creating
and editing documents, formatting, using lists, tables, and charts, managing document layout, and inserting and formatting graphics.
Microsoft Word
Open a document
Press Ctrl+O.
Press Ctrl+O.
Press Ctrl+N.
Press Ctrl+N.
Press Alt+F for File, press N for New, and select a New
from template option.
Save a document
Press Ctrl+S.
Press Ctrl+S.
Press Ctrl+P.
Press Ctrl+P.
Track revisions
Press Ctrl+Shift+E.
Check spelling
Press F7.
Press F7.
Customize settings
Microsoft Word
forOptions.
Microsoft Word
Press Ctrl+Shift+S.
Press F11.
Align text
Change spacing
Press Ctrl+D.
Microsoft Word
Add a note
Press Ctrl+Alt+M.
Press Alt+C for Create, press N twice for Note, and press
Enter.
Microsoft Word
Press * and Spacebar, type the list item, and press Enter.
Press Shift+F12.
Press Ctrl+Shift+F12.
Create a table
Press Ctrl+F12.
Microsoft Word
Enter a formula
Press Alt+A for Table, press I for Insert, and press L, R, For rows, press Alt+A for Table, press R for Row, and
A, or B for Columns to the Left, Columns to the
press I for Insert. For columns, press Alt+A for Table,
Right, Rows Above, or Rows Below, respectively.
press C twice for Column, press Enter, and press I
for Insert.
For rows, press Alt+A for Table, press R for Row, and
press I for Delete. For columns, press Alt+A for Table,
press C twice for Column, press Enter, and press I
for Delete.
Microsoft Word
Create a chart
Format a chart
Table 5. Shortcuts
Task
Description
Close a document
Press Ctrl+W.
Open Help
Press F1.
In Help, press Tab to go to the Search scope link and press Enter.
Press Alt+F for File, press E for Export, and select Portable Document
Format (.pdf) in the File format field.
Press Ctrl+Alt+P.
Press Ctrl+Shift+T.
Press F11.
Turn on numbering
Press Ctrl+Shift+F12.
Turn on bullets
Press Shift+F12.