MEETING MINUTES

Ithaca Commons Repair & Upgrade Project

Date
09/16/2014

Start
10:00 AM

End
11:00 AM

Purpose
2014 Construction Meeting #26
Distribution/Attendance:
City of Ithaca
Downtown Ithaca Alliance
Sasaki Associates
Labella Associates
Vacri Construction / ACP /
Power & Construction Group
Verizon
NYSEG Gas
DDS
NYSEG Electric

C#3A Surface, C#3B Electric

Next Date
09/23/2014

Next Time
10:00 AM

Prepared By
Nicole Mason / Jess Buckley

Location
Commons Project Office 215 East State St Ithaca, NY
(Present at meeting unless noted: A absent)
Michael Kuo, Jessica Buckley, Nicole Mason
Tammy Baker
Susannah Ross, Eamonn Hutton (A), Kimberly Michaels TWM
Dan Walker, James Matzat (A)
Ralph Avery, Andy Breznay, Matt Thomas (A), Roberto DeVincentis (A),
Bob Bellavigna, Ken Height ACP
Lou Zupan (A), Bill Planert
Gloria Moran (A), Jeff Utter
Doug Stafford (A), Jack Barker (A), Dawn Stillwell (A), John Mattiace (A)
Jeff Bubb (A), Flint Brann (A)
Jack Czapranski (A), Dennis Kuhn (A)

Item / Description
1. RFIs, SUBMITTALS
1.1. Vacri (Contract #3A):
1.1.1.Granite Coordination (#87R2): Play
Benches; ACP to update on status
1.1.2.Structural Soil (#90R2): Vacri to
update on status of re-submittal;
testing lab and TWLA are in
agreement on patented mix
1.1.3.Topsoil (#104R2): Sasaki reviewed
9/15; Must be mixed with other
components to form Planting Soil
per spec
1.1.4.Gateway (#106, #114a/b): Vacri to
advise on schedule for delivery
1.1.5.Valve Box (#111R1), Double Check
Valve (#116): Sasaki reviewed 9/9
1.1.6.Trolley Circle Sculpture: Vacri to
submit sample of lettering
1.1.7.Bronze Inlays: Vacri to provide
submittal for bronze play pieces

Notes
1.1.1 ACP-Submittal for play benches this
afternoon.
1.1.2 Kim coordinating with supplier.
Supposedly located a clay source and is
testing it. RA says submittal is eminent.
1.1.3 Topsoil approved for mixing in the
planting soil. KM request 3 additional
submittals on sand, compost & mix
analysis.
1.1.4 AB is scheduled to excavate
gateway footer on S side of Aurora St
tomorrow. Helical pile scheduled for
9/29. Sasaki to follow up with DE for
submittal #114a/b review. BP to remind
Selux to get response on EX9 lights,
Sasaki to follow up with response to
#106.
1.1.5 Spec calls for green box, not
available from original supplier RA to find
a new supplier with the right color.

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Due

1.1.6 ACP - submittal of etching around

Trolley Circle is approved but Sasaki
wants to see a sample of the etched
lettering; ACP to submit sample.
1.1.7 Sasaki waiting for another sample
from Hanover. Vacri to submit sketch and
sample of bronze inlays in granite blocks
as per original bid docs. Still trying to
reach decision on whether the inlays will
be in the pavers or not. Sasaki mistakenly
pulled bronze inlay out of most recent
set. ACP owes 8x8 paving sample. BB
asked if it needs to be done before they
actually start installing pavers. Sasaki
needs to approve ahead of time to cut
down on future delays. BB asks what
inlay Sasaki wants to see. SR will create a
sketch of what she wants to see. The
mock-up can be done as part of final
install in field (in-place sample) in a
couple of weeks, Sasaki needs to approve
installation process, etc. SR can arrange
to be here when the sample is being
installed.
Weep holes how frequently and what
diameter? Specs say 4 foot staggered.
Manufacturer prefers weeps at the low
point in front of drainage. Sasaki
suggested 18 on-center in RFI response.
SR to review and respond. Site work
concrete and concrete unit pavers
specifications are specific to each
purpose; BB - specs show caulked joint
below grade on expansion/control joints,
by his understanding it was deleted all
together in VE. BB wants to cover
expansion joints with fabric and not use
caulking below pavers. SR asked if they
are worried about water getting through
and freezing. SR will review and respond
to BBs email.
1.2. P&CG (Contract #3B):
1.2.1 Hess America will clean up
1.2.1.Bollards Components (#18) PCG to
submittal tomorrow and PCG will
resubmit; Sasaki reviewed 6/6/14
submittal shortly after.
1.2.2.Catenary Cabling (#22): Material
1.2.2 Sasaki to issue RFI response today
vendor/manufacturer approved; PCG
regarding lengths. PCG will get shop
to submit shop drawings
drawings from manufacturer.
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2. DESIGN, FIELD DIRECTIVES

2.1. Bulletin 21 (140 E State Storm Lateral):
Issued 8/29/2014; Vacri to provide cost
estimate
2.2. Bulletin 22 (Benchwarmers Vault): Vacri
to provide cost estimate of revised detail
(CMU infill)
2.3. Bulletin 24 (Bollard Relocations): Bollards
relocated to avoid Verizon DB conflict
2.4. Pending: Kiosk pad for Cayuga and
Aurora to be 2 wider for parking pay
station; run conduit for power to pay
station?
2.5. Elevation Changes: PCG provided matrix
of changes to elevations from 5/13 to
8/29
2.6. Conformance Set: Issued 8/22/2014;
Sasaki issued memo 9/9/2014
3. CRITICAL PATH ITEMS
3.1. Bank Alley
3.1.1.Planter Curbs: Free pour of ribbon
footer to be cut back to 11 behind
face of curb
3.1.2.Concrete Slab: Vacri to coordinate
gas valve adjustments with NYSEG G
3.1.3.Waterproofing 202: Property owner
ok with specd material previously
used.
3.1.4.Planting Soil: Vacri to provide
remaining material mix (see
Submittals)
3.2. 200 Block
3.2.1.Light Poles: PCG digging at 200 block
for conflicts; Pole at HH-34B was 6
away from edge of gas; HH-31 test
pit was clear for auger; NYSEG (D.
Stillwell) to visit site 9/16 to
coordinate removal of pipe conflict
at HH-with PCG; Start date for light
pole install?
3.2.2.Bollards: Three installed at 200
block; two remaining then jump to
100 block
3.2.3.Gateways: Vacri to proceed with one
footer Aurora this week; second

RA-working on cost estimate.

RA-working on cost estimate for

Benchwarmers and Home Dairy Alley.
MK asks for BW estimate by Thursday
morning for his meeting with the owner.
Bollards are being installed.
SR to issue detail (before Thursday) with
shared housekeeping pad for kiosk and
pay station. May need to add conduit for
the pay station. Will need a field directive
for added circuit, etc.

3.1.1 Excess concrete has been removed

(cut and hammered)
3.1.2 Vacri will coordinate with DS.
3.1.3 Waterproofing #202 with same
detail as used at #158 State St. Cost
estimate was issued by Robert D.
Apple Harvest Fest ACP/Vacri
concerned about safety of having people
on Bank Alley slab with valve boxes
sticking up, etc. MK respond to DIAs that
Bank Alley will not be available.
3.2.1 Auger truck will be onsite by the end
of the week for them to start lightpole
bases. MK spoke to DS about coordinating
with LZ about removal of pipe, especially
due to coal tar coating of old NYSEG main.
3.2.3 Helical pile install 9/29. Coordinate
with Verizon 9/26 to pull wires out of
their way.
3.2.4 PCG cleaning up 200 block today.

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footer next week

3.2.4.Spoils/Clean Up: PCG to remove
spoils and clean-up trash
3.3. Trench Drains: Vacri to confirm with ACO
that channels shipped for job will
maintain warranty; Vacri to confirm if
protruding connecting pipe will conflict
with pavers
3.4. NYSEG Gas: Gas main retired 9/8/2014;
Benchwarmers is only remaining service
to be tied in to main
4. M&PTP: MAINTENANCE & PROTECTION
OF TRAFFIC & PEDESTRIANS
4.1. Site Maintenance: All trash and debris
must be removed on a weekly basis
5. New Business

3.3 AB spoke to ACO - as long as drains are

sitting on concrete he is not concerned.
Sasaki spoke to different person at ACO
who had concerns about it. SR wants to
confirm that ACOs warranty

ADDITIONAL NOTES:

TB-asks if all of the vaults should be waterproofed. MK says it is not in the contract but we can
offer that work to the building owners at their expense.
Question regarding corrugated HDPE waterproofing material on #158 vault. JB to follow up with
MM.

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