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Guidelines for Optional Full-Term Internship

(Applicable for Session 2014-15)


1. Applicability
I.
II.

III.

IV.

These guidelines shall be applicable for Full-term Internships in Spring Term 2014-15 wherever
an optional internship is defined in the details of the programme.
The main objective of these guidelines is to facilitate a mechanism for streamlining the process
for determination of student eligibility; students learning outcomes, acquired practical skills, and
technological exposure.
It is to be noted that a rigorous selection procedure of conditionally restrictive nature shall be
followed for determining student eligibility to proceed on optional full-term internship. Approvals
will be given in selective and very specific cases only.
It is mandatory for a student to have prior written approval of his/her application and internship
organization before proceeding onto internship.

2. Internship Eligibility and Conduct


I.

II.

III.

IV.

Conditions for proceeding on Internship (till last declared result):


a. Eligibility Criteria: CGPA 7.5(absolute) + No Backlogs + Maximum 2 Reappears +
Student presentation to Project Approval Committee (PAC)
b. Paid internships i.e. where a student needs to pay for getting trained are not allowed,
except where special approvals are taken from the Hon Chancellor.
c. Recommendation and approval channels for:
Composition of PAC: School HOF DAA Office of Pro Chancellor
Student Eligibility: PAC HOF (recommending) DAA Office of Prochancellor (approving) (after organization has been approved by Hon Chancellor
)
Organizations Name & Eligibility: PAC HOF (recommending)
DAAHon Chancellor
Project Approval Committee (PAC), for internship students (at School level), shall be comprising
of HOS/COS-(School), HOD/COD-(School), HOD/COD-DCS, and DAA Nominee as members,
for scrutiny of applications for internship. The PAC shall make recommendations based on the
student and organization eligibility conditions as specified by the University. No member of PAC
(from School) should be below the rank of a HOD/COD. The composition of PAC members for
internship students shall be formally put forward (as per Annexure-III) for approval from the
Office of Pro-Chancellor through DAA.
PAC shall forward its recommendations of eligible internship organizations (refer pt.3- Internship
Organization Selection Criteria) in Annexure-IV and eligible students applications (AnnexureII in hardcopy) for the approval from the Office of the Honorable Chancellor and Office of Prochancellor respectively through HOD-(DCS) DAA (refer pt.5 Internship Timelines).
Continuous Assessment (CA) and End term Practical (ETP) assessment shall be applicable with
50-50% weightage. Detailed evaluation parameters for CA and ETP with relevant student

V.
VI.

performance requirements during internship shall be as per pt.6 Evaluation Criteria for Full-term
Internships.
School shall appoint an internal supervisor to students undergoing internship for the purpose of
Continuous Assessment (CA) during the internship period.
Upon completion of internship, student must submit a synopsis, an internship project report, and
training certificate from the internship organization signed by internship supervisor allocated by
the organization.

3. Internship Organization Selection Criteria


I.

Scrutiny and shortlisting of proposed organizations for internship shall be done with due diligence
based on parameters given below::
i. Overall reputation, recognition, and national rankings
ii. Type of establishment (Fortune-500, Govt., NGO, Public, or Private Sector)
iii. Organizations vision, scope, and long-term goals (Heritage, Benefits for student,
institution, community, region, country)
iv. Skill Development Potential (offering development of career-related skills &
employability, Hands-on, rewarding work experience)
v. Relevance to students program and skill-set expected to be acquired in future
vi. Size of organization - estimated number of employees, Market capitalization and
annual turnover
vii. Mode of selection of Interns by organization and stipend to interns (online tests,
interviews. Internship project, allowed participation in actual business processes)
viii. LPU Student Placement Record and Rating of A+ by DCS
ix. Miscellaneous recommendations (School or industry experts recommendation and
alumni feedbacks)

II.
III.

Highly reputed national and international organizations should be preferred, i.e. Microsoft,
Google, Infosys, TATA, DRDO, HAL, ISRO, Honda, Toyota etc.
Organizations having LPU rating of A+ (by DCS) which provides our student good hands-on
Internship Projects, learning opportunities and competitive stipend during training are to be
allowed after approval from all concerned authorities.

4. Overall process for the conduct of internship:


I.

II.

III.

Schools shall issue the training letter(s) to eligible students as per eligibility criteria in the
prescribed format (Annexure-I) on LPU letterhead. After receiving the training letter(s), a student
may start applying for acceptance letters from internship organizations.
Eligible students shall fill the prescribed format (Annexure-II) and submit it along-with a
Statement of Purpose (SOP), abstract of proposed work, and an acceptance letter to PAC as per
prescribed timelines given in pt.5-Internship Timelines of this document. Statement of Purpose
(SOP) by the student should provide information about the organization, proposed work during
internship, expected outcomes, and understanding about the internship opportunity to be availed
by the student.
Based on the student presentation and SOP, the PAC shall forward and respective HOF shall
recommend the final list of internship organizations considered eligible for internship for the

IV.
V.
VI.

VII.

approval of the Honorable Chancellor through DAA based on the criteria approved by the
University.
PAC shall also formally forward the shortlisted student applications to the Office of HOF, from
where final approval shall be granted by the Office of worthy Pro-chancellor, LPU.
School Heads shall compile and maintain complete record of approved or disapproved cases and
submit the final data to DAA as per timelines prior to allocation of internal supervisors.
In case a student is terminated from internship by the organization on account of violation of any
conditions of the internship or if any adverse report is received from the organization or the
student is called back from internship by the University or the student quits internship on his/her
own due to any reason whatsoever, then he/she must report to the University on the following day
to resume classes in the requisite coursework as per program scheme. A letter must be brought
from the organization specifying the reasons for discontinuation of internship and the date of
termination. In any such case no duty leaves, attendance relaxation or CA Proration shall be
done.
Furthermore, if any adverse report is received from the internship organization regarding
indiscipline by the student or if University comes to know about the same, then all such cases
shall be treated as per University policy.

5. Internship Timelines:
Deadline

24th
November,
2014
(up to)

30th
November,
2014
(up to)
16th
December,
2014
(up to)
20thDecember,
2014

Process/Task to be completed
Eligibility determination to finalize the eligible student list as per
prescribed eligibility criteria (DAA in coordination with Examination
shall provide list of eligible students)
School Heads shall verify the list of eligible students and shall take
option from students to choose either full term internship or
coursework.
Issuing training letters (Annexure-I) to eligible students opting for full
term internship.
Constitution of PAC (as per Annexure-III) for requisite approvals
through proper channels.
Applying for Internships by students and receiving acceptance letter.
30th Nov, 2014 is students deadline for submission of SOP, abstract
of proposed work, acceptance letter and Internship Organization
Approval Performa (Annexure-II) to PAC.
Student presentations and SOPs before PAC
PAC shall perform the requisite scrutiny and shortlisting of received
student applications and shall seek requisite approvals from defined
higher offices through proper channel.
Training Coordinators (in coordination with School Heads) to
maintain student application record of all approved or disapproved
cases.
Final compiled data to be submitted to DAA (refer Annexure-IV).
Allocation of internal supervisors to students undergoing internship by
the School, and communication regarding the same to DAA.

Responsibility
School Heads
(in
coordination
with DAA and
Examination
Division)
Training
Coordinators
HOFs
Students

Training
Coordinators
and
PAC
members

School Heads

6. Evaluation Criteria for Full-term Internships


I.
II.

III.

IV.

V.

Every student undergoing full-term internship shall be evaluated on the basis of Continuous
Assessment (CA) and End Term Practical (ETP).
Student must submit an Internship Report, including an Internship Project Report completed
during the stipulated period. Students learning outcomes and Internship Project shall be a crucial
part of end term practical (ETP) evaluation for full-term internship.
As internal supervisors shall be allotted to students, therefore students shall send the drafts of the
final report online to respective supervisors on a monthly basis. The same are to be evaluated by
the internal supervisor each months for the award of CA marks. Only one submission per month
shall be accepted and evaluated.
After ETP evaluations, R grade shall be applicable to students undergoing internship. If a
student obtains F grade in full-term internship, he/she would undertake coursework in backlog
mode for the purpose of fulfilling degree requirements.
CA and ETP Evaluation Weightages
Parameter
Continuous
Assessment (CA)
End Term Practical
(ETP)

Description
By organization In-charge

Total Weightage
25%
50%

By Internal supervisor

25%

By Internal Evaluation Panel

50%

Evaluation Parameters for full-term internship


a. Continuous Assessment (CA) (By internal supervisor)
S No

Criteria

Marks

1.

Regularity in reporting

50

2.

Work Progress

50

Total

100

b. Continuous Assessment (CA) (By external internship in-charge from organization)


S No

Criteria

Marks

Student conduct during internship

10

Punctuality and Enthusiasm

20

Technical Skill & Knowledge

20

Internship Project Marks

50

Total

100

Note: The external internship in-charge will mark the continuous assessment only at the time of
culmination of the internship (refer Annexure-V). Students must ensure that evaluation marks are
provided by the organization or mentioned on the internship certificate as per above parameters.

c. Criteria for Final End Term Practical (ETP)


S No

Component

1.

Final Internship Report


(30 Marks)

2.

Progress During Internship


(30 Marks)

3.

Final Presentation & Viva^


(40 Marks)

Component Weightages

Marks

Organization Introduction
Knowledge and skills applied and gained
Conclusion
Report Formatting & Content Quality
Daily Training Report
Weekly Learning Outcomes
Internship Project*
Oral presentation
Internship Q&A
Learning Outcomes

05
15
05
05
10
05
15
15
15
10

Total

100

*Please refer to the Criteria for Evaluation of Internship Project Report


^Please refer to the Criteria for Evaluation of Presentation and Viva

d. Criteria for Evaluation of Internship Project Report


S No
1.
2.
3.

Criteria
Relevance of Project
Quality of Content (Accuracy, language, flow of the work etc.)
Formatting of the report
Total

Marks
20
50
30
100

e. Criteria for Evaluation of Presentation and Viva:


S No
1.
2.
3.
4.

Criteria
Understanding about the Project
Skill set acquired
Communication skills
Response to questions
Total

Marks
20
40
20
20
100

Annexure-I
Training Letter Format
(Fill & print on LPU letterhead)
Ref No: LPU/________________

Dated:

To,
---------------------------------- (CEO/GM/HR Manager),
---------------------------------- (Company Name),
--------------- (State)
Subject: Training for B.Tech ____________________________________ (school name).

Dear Sir/Madam,
Lovely Professional University has a mammoth ultra-modern campus sprawling over more than 600 acres
of land on the National Highway No.1 at the entry of Jalandhar City. It is the largest single campus university in
India, with more than 25000 students, 3500 faculty and staff, offering more than 165 programmes.
The School of __________________________________ under Lovely Professional University trains the students
to become technically sound by giving them orientation on ______________________________________. In
order to apply the conceptual and practical knowledge gained during studies, the students of B.Tech program are
required to undergo an internship of __ (duration) months. The internship must end before 29/04/2015. We
understand that this practical training is of vital importance to enhance the professional skills of the budding
engineers.
In this context we shall be highly obliged if you kindly provide an opportunity of industrial exposure in your
esteemed organization to (Student Name) Mr._______________ Registration Number:______________ who is a
student of B.Tech ____ program Batch:_______ in our University.
We look forward to have a long term relationship between LPU and your esteemed organization.

Best Regards

____________________(Name)
Training Coordinator
School of _______________________________________
Lovely Professional University, Punjab

Contact Info: ____________________ (Mobile)

Annexure-II

School: _____________________________________
INTERNSHIP ORGANIZATION APPROVAL PERFORMA
Name of the student: ..

Registration No:.

Batch: ..

Roll No. ..

Session : .

Current Section:..

PROPOSED ORGANIZATION

---------------------------------------------------------------- For Office Use Only ------------------------------------------------------APPLICATION NUMBER(by Training Coordinator): ________
Date(mandatory):__/___/_____
PAC Members: Name: ___________________ UID: ___________

Name: ___________________ UID: ___________

Name: ___________________ UID: ___________

Name: ___________________ UID: ___________

Name: ___________________ UID: ___________

Name: ___________________ UID: ___________

Organization Selection Parameters (as per policy)


Overall reputation, recognition and national rankings
Type of Establishment
Organizations Vision, Scope, and Long-term Goals
Skill Development Potential
Business Relevancy
Market capitalization and annual turnover in respective markets

PAC RECOMMENDEDATION
(Tick)
Recommended
Not Recommended
[
[
[
[
[

]
]
]
]
]

[
[
[
[
[

]
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]
]

[ ]

[ ]

[ ]

[ ]

[ ]

[ ]

LPU Student Placement Record and Rating of A+ by DCS


[ ]
Overall Recommendation Remarks by PAC

[ ]

Size of organization and estimated number of employees


Mode of selection of Interns by organization and company offerings to
interns

*Original copy of this page after approval shall be retained by the student and must be attached in the final report.
One extra copy is to be kept in record by respective Training Coordinator and School Head.
PAC CHAIRPERSON (Signatures)

Date: __ /__ /_____

-----------------------------------------TO BE FILLED BY Training Coordinator-(School) ------------------------------Dear Student,


Your application number: ______ for __________________ (name of the Organization) has been
( ) Approved*

or

( ) Disapproved

*Keep this copy with yourself during the whole duration of the internship.
Signatures (School Head):__________________

Date: __/ __/_____

--------------------------------------------- (Students copy after approval) --------------------------------------------------

Annexure-III
PAC Composition Format

Date: __ / __ /_____

PAC Composition for School of __________________________


Name

UID

Designation

Role in PAC (Chairman or Member)

HOF Remarks:

____________________
Signature (HOF)

Date: __ / __ /_____

DAA Remarks:

____________________
Signature (HOD/HD-DAA)

Date: __ / __ /_____

Higher Authorities Remarks (if applicable):

____________________
Signature (Office of Pro-Chancellor)

Date: __ / __ /_____

Annexure-IV

LIST OF RECOMMENDED ORGANIZATIONS BY PAC (for approval)


School of ________________________________________
Sr No.

Application
Number

Name of the
Student

Registration
Number

DATE: __ / __ /_____
Name of the
Recommended
Organization by PAC

HOF Remarks:
____________________
Signature (HOF)

Date: __ / __ /_____

HOD-DCS Remarks:
____________________
Signature (HOD/HD-DCS)

Date: __ / __ /_____

DAA Nominee Remarks:


____________________
Signature (HOD/HD-DAA)

Date: __ / __ /_____

Higher Authorities Remarks (if applicable):

____________________
Signature (Office of Pro-Chancellor)

Date: __ / __ /_____

Annexure-V

CONTINUOUS ASSESSMENT (CA) for INTERNSHIP


(By external internship in-charge from organization)
Name of the student __________________

Registration Number___________________

Internship Project Title (if/any): _________________________________________________


___________________________________________________________________________

Name of Organization & Address: ______________________________________________


___________________________________________________________________________

Name of External Internship in-charge (with mobile number):


________________________________________

Contact No: ____________________

S.No.

Criteria

Marks Obtained

Maximum Marks

Student conduct during internship

10

Punctuality and Enthusiasm

20

Technical Skill & Knowledge

20

Internship Project Marks

50

Total

100

Date _________________

Authorized Signatory __________________

Name ________________

Designation __________________________

Company Seal
Note: The external internship in-charge will mark the continuous assessment only at the time of completion of the
internship. Students must ensure that evaluation marks are provided by the organization as per above parameters
in the given format during ETP.

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