Hamilton Academical Supporters' Society

HASS, PO Box 26293, Hamilton, South Lanarkshire, ML3 3AG

Email: emailus@acciestrust.co.uk

3 January 2010

Dear Accies Trust Member,

NOTICE OF ACCIES TRUST AGM

Introduction. The Accies Trust AGM will be held on Tuesday 19 January 2010 at 7.30pm,
in the New Douglas Park Stadium Function Suite. The AGM will be followed by a Q and A
session with Les Gray, Accies Vice-Chairman. The Formal Notification of the AGM and
the Agenda for the meeting is attached.

NB. As this notice goes to press, there remains uncertainty as to whether Accies
rearranged game against St Mirren will be played on the evening of Tuesday, 19
January 2010. In the event of the football match being scheduled for that date, the
Trust AGM will take place on Thursday 18 February 2010 at 7 pm in the Function
Suite at NDP. This notice will remain valid for the AGM, whether it is held on 19
January or 18 February.

Submission of Motions for Discussion. The Trust Board does not believe that there are
any contentious issue to be discussed at the AGM. However, as noted formally below,
Trust members are invited to submit motions for discussion at the AGM. If any member
wishes to have an issue discussed less formally, then please contact the undersigned as
soon as possible to have the issue added to the agenda. Trust members should note that
the AGM should be to discuss pre-notified business. However, if a particulary urgent issue
is raised on the night it may be discussed at the discretion of the Trust Board.

Subscriptions. As part of Trust Board meeting discussions in the course of the past year,
the Board has noted that the Trust has no regular income stream. Additionally, it is
impossible to describe our membership definitively in the absence of an annual
membership renewal process. To address the latter issue, for this AGM, the Trust
membership will be assumed to be any individual who has completed and had registered a
Trust Membership form at any time prior to 31 December 2009. To address the former
issue and clarify the latter issue for future AGMs, the Trust Board proposes to introduce an
annual subscription of £5.00, payable as at 1 Sep each year from 1 Sep 2010. While the
level of any subscription is a decision for the Board, and need not be discussed at an
AGM, the Board would be happy for this to be discussed as part of the AGM if the
membership so wishes. Trust members may wish to refer to Trust Rule 11 in respect of
subscriptions. Trust rules are available on the website: http://www.acciestrust.co.uk/constitution/

Forthcoming Events. Members should note that the Trust has arranged the following
event:

Eddie Smith, SFA referee, will address a Trust Meeting on Thursday 18 February
2010 at 7.30pm in the Function Suite at NDP. This will be a video-enhanced
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 interactive evening with Trust members and guests able to discuss refereeing
issues with Eddie and to place themselves in the shoes of a top referee.

NB. As noted above, if the Accies – St Mirren game is finally scheduled for 19 January
2010 then the Trust AGM will be held at 7pm on 18 February 2010 prior to the
presentation by Eddie Smith.

Final arrangements for all meetings will be published on the Accies Trust website:

http://www.acciestrust.co.uk/

David Ogg
Chair, Accies Trust

The Aims of the Accies Trust

The Society’s objects are, either itself or through a subsidiary company

or society trading for the benefit of the community and acting under its
control:

to strengthen the bonds between the Club and the community which it serves and
to represent the interests of the community in the running of the club;

to benefit present and future members of the community served by the Club by
promoting encouraging and furthering the game of football as a recreational facility,
sporting activity and focus for community involvement;

to further the development of the game of football nationally and internationally and
the upholding of its rules;

to encourage the Club to take proper account of the interests of its supporters and
of the community it serves in its decisions;

to encourage and promote the principle of supporter representation on the board of

any company owning or controlling the Club and ultimately to be the vehicle for
democratic elections to the board;

to promote, develop and respect the rights of members of the community served by
the Club and people dealing with the Society as set out in the Charter of
Fundamental Rights of the European Union, having regard in particular to the need
to provide information to members and conduct the affairs of the Society in
accessible and appropriate ways.

to encourage and promote the principle of supporter representation on the board of

any company owing or controlling the facilities used by the Club and ultimately to be
the vehicle for democratic elections to the board.

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 Formal Notice of AGM

The AGM of the Hamilton Academical Supporters’ Society (Accies Trust) will be held on 19
January 2010 at 7.30pm (or 18 February 2010 at 7pm) in the Function Suite at New
Douglas Park. The details of the evening are as follows:

Agenda

7.30 pm AGM Business Lead

1. Welcome Chair

2. Apologies for Absence Chair

3. Minutes of the Last Meeting (AGM) Chair

4. Chairman’s Report (activity and Chair

Board Membership)

5. Treasurer’s Report (including Treasurer

audit)

6. Discussion of Motions All

a. It is hereby resolved that subject to the
provisions of section 4A of the 1968 Friendly
and Industrial and Provident Societies Act, the
members of the Society shall not require an
audit for the accounts covering the current
financial year ending on 31 August 2010 when
they are presented to the next AGM held in
2011.

7. Election of Trust Board Members Chair

8. Any Other Urgent Business As required

8.15 pm Break for Refreshment

(approx)

8.30 pm Q and A Session with Les Gray Chair

Members are invited to submit motions for the meeting, duly supported and seconded, to
arrive at the above address by 16 Jan 10. Motions may be submitted by Email to
emailus@acciestrust.co.uk by 16 Jan 10.

Non Members (particularly prospective members) are invited to attend the AGM. Non-
members may not vote at the AGM, but may speak at the discretion of the Chair.

The Aims of the Accies Trust are reproduced on page 2 for the information of members.

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Proxy form for Accies Trust AGM 19 January 2010 (or 18 February 2010).

I,……………….......................... (name) , member of the Accies Trust, membership number

…………………., wish to vote as follows at the Accies Trust AGM to be held on 19
January 2010 (or 18 February 2010), as I am unable to attend the meeting. If, after
returning this proxy form, I find that I am able to attend, I must notify David Ogg, Trust
Chair, on arrival otherwise I will forfeit my right to vote in person at the meeting.

My voting on the Accies Trust AGM Agenda is as follows (please delete as appropriate);

1. Please accept my apologies

2. Minutes of AGM held on 27 February 2009. Agreed/not agreed.

3. Chair’s Annual Report. Agreed/not agreed. My questions are ………………………

4. Treasurer’s Report. Agreed/not agreed. My questions are ………………………

5. Motion to accept independent examination of accounts for the FY ending 31 August

2010. Agreed/not agreed. My questions are……………………………………

6. Election of Board Members. Agreed/not agreed. My questions are

……………………………………

7. Any other business. My comments are;

…………………………………………………………………

Alternatively (Please delete as appropriate)

I appoint David Ogg (Chair) or ……………………….. (name of Accies Trust member)

Membership no. ……………………….. to vote as my proxy at the Accies Trust AGM on 19
January 2010 (or 18 February 2010).

Signed …………………………………………Date ………………………………………………

Please return this form, no later than 16 January 2010 to David Ogg, Accies Trust Chair,
24 Lilac Wynd, Cambuslang, Glasgow, G72 7GJ or by email: emailus@acciestrust.co.uk