Short Cut Key Word Command Description

1Ctrl + Shift + A All Caps Makes the selection all capitals (toggle)
2Alt + Ctrl + 1 ApplyHeading1 Applies Heading 1 style to the selected text
3Alt + Ctrl + 2 ApplyHeading2 Applies Heading 2 style to the selected text
4Alt + Ctrl + 3 ApplyHeading3 Applies Heading 3 style to the selected text
5Ctrl + Shift + L Apply List Bullet Applies List Bullet style to the selected text
6Alt + F10 App Maximize Enlarges the application window to full size
7Alt + F5 App Restore Restores the application window to normal size
8Ctrl + B Bold Makes the selection bold (toggle)
9Ctrl + PgDn Browse Next Jump to the next browse object
10Ctrl + PgUp Browse Prev Jump to the previous browse object
11Alt + Ctrl + Home Browse Sel Select the next/prev browse object
12Esc Cancel Terminates an action
13Ctrl+E Center Para Centers the paragraph between the indents
14Shift+F3 Change Case Changes the case of the letters in the selection
15Left arrow Char Left Moves the insertion point to the left one character
16Shift + Left arrow Char Left Extend Extends the selection to the left one character
17Rt arrow Char Right Moves the insertion point to the right one character
18Shift + Rt arrow Char Right Extend Extends the selection to the right one character
Closes the active window pane  (if you are in
19Alt + Shift + C Close Pane Normal View and have, for example, the Footnote
pane open)
Alt+Drag  (or press Ctrl
+ Shift + F8 and drag,
20 Column Select Selects a columnar block of text
but Alt + Drag is far
easier!)
21Ctrl +Shift +C Copy Format Copies the formatting of the selection
Makes a copy of the selection without using the
22Shift + F2 Copy Text
clipboard (press Return to paste)
23Alt + F3 Create AutoText Adds an AutoText entry to the active template
Deletes the previous word without putting it on the
24Ctrl+ Backspace Delete Back Word
Clipboard
Deletes the next word without putting it on the
25Ctrl + Del Delete Word
Clipboard
Prompts to save the document and then closes the
26Ctrl +W, Ctrl+F4 Doc Close active window. (But doesn't intercept the menu
command)
27Ctrl + F10 Doc Maximize Enlarges the active window to full size
28Ctrl + F7 Doc Move Changes the position of the active window
29Ctrl + F5 Doc Restore Restores the window to normal size
30Ctrl + F8 Doc Size Changes the size of the active window
31Alt + Ctrl + S Doc Split Splits the active window horizontally and then
 adjusts the split
Executes the action associated with macrobutton
32Alt + Shift + F9 Do Field Click
fields
33Ctrl + Shift + D Double Underline Double underlines the selection (toggle)
34Alt R, G Draw Group Groups the selected drawing objects
35Alt R, I Draw Snap To Grid Sets up a grid for aligning drawing objects
36Alt R, U Draw Ungroup Ungroups the selected group of drawing objects
Ctrl+Shift+F5 (Or: Alt
37 Edit Bookmark Brings up the bookmark dialog
I, K)
Performs a forward delete or removes the selection
38Del Edit Clear
without putting it on the Clipboard
39Ctrl+C Edit Copy Copies the selection and puts it on the Clipboard
40Ctrl+X Edit Cut Cuts the selection and puts it on the Clipboard
41Ctrl+F Edit Find Finds the specified text or the specified formatting
42F5, Ctrl+G Edit Go To Jumps to a specified place in the active document
Allows links to be viewed, updated, opened, or
43Alt E, K Edit Links
removed
44Ctrl+V Edit Paste Inserts the Clipboard contents at the insertion point
Inserts the Clipboard contents as a linked object,
45Alt E, S Edit Paste Special
embedded object, or other format
46Alt + Shift + Backspc Edit Redo Redoes the last action that was undone
Repeats the last command, or redoes the last action
that was undone (unfortunately, doesn't work for as
47F4 Edit Redo Or Repeat many commands in Word 2000 as in Word 97 and
below, but this is still one of Word's most useful
shortcuts, if not the most useful)
Finds the specified text or the specified formatting
48Ctrl+H Edit Replace
and replaces it
49Ctrl+A Edit Select All Selects the entire document
50Ctrl+Z Edit Undo Reverses the last action
Alt + PageDn (to select
51 to end of column, use End Of Column Moves to the last cell in the current table column
Alt + Shift + PgDn)
Extends the selection to the end of the last line of the
52Ctrl+Shift+End End Of Doc Extend
document
Moves the insertion point to the end of the last line
53Ctrl+End End Of Document
of the document
Moves the insertion point to the end of the current
54End End Of Line
line
55Shift+End End Of Line Extend Extends the selection to the end of the current line
56Alt+End End Of Row Moves to the last cell in the current row
Moves the insertion point to the end of the last
57Alt + Ctrl + PgDn End Of Window
visible line on the screen
 Shift + Alt + Ctrl + Extends the selection to the end of the last visible
58 End Of Window Extend
PgDn line on the screen
F8 (press Esc to turn Turns on extend selection mode and then expands
59 Extend Selection
off) the selection with the direction keys
Closes the current document, or if no documents are
open, quits Word. Horrible command, as it makes it
60Alt + F4 (<9>) File Close Or Exit
a long winded business to quit Word. But there's a
simple solution - assign Alt+F4 to FileExit instead.
Quits Microsoft Word and prompts to save the
documents (does intercept the menu item, but not the
61Alt + F4 (Word 97) File Exit
keyboard shortcut, or the x button. An AutoExit
macro is usually a better way of intercepting this).
Creates a new document or template (brings up the
dialog). Note that: Word pretends that Ctrl+N is
assigned to File New but it isn't, it's assigned to File
New Default You can fix this in Word 2000 by
assigning Ctrl+N to the File New Dialog command.
62NOT Ctrl+N!! File New
In Word 97 the only way to fix it is to create a macro
called File New (to do this, press Alt + F8, type "File
New" without the quotes and Click "Create". The
macro will automatically contain the code needed to
make it work).
Creates a new document based on the Normal
63Ctrl +N File New Default
template.
64Ctrl +O File Open Opens an existing document or template
65Alt F, U File Page Setup Changes the page setup of the selected sections
66Ctrl + P File Print Prints the active document (brings up the dialog)
67Ctrl+F2 File Print Preview Displays full pages as they will be printed
68Alt F, I File Properties Shows the properties of the active document
69Ctrl +S File Save File Save
Saves a copy of the document in a separate file
70Alt F, A (or F12) File Save As
(brings up the dialog)
71Ctrl +Shift +F Font Activates the Fonts listbox on the formatting toolbar
Activates the Font Size drop-down on the formatting
72Ctrl +Shift +P Font Size Select
toolbar
Automatically formats a document (or sometimes,
73Alt + Ctrl + K Format Auto Format
automatically screws it up)
Format Borders And Changes the borders and shading of the selected
74Alt O, B
Shading paragraphs, table cells, and pictures
75Alt O, E Format Change Case Changes the case of the letters in the selection
Changes the column format of the selected sections
76Alt O, C Format Columns
(brings up the dialog)
Formats the first character of current paragraph as a
77Alt O, D Format Drop Cap
dropped capital (must select it first)
78Ctrl +D Format Font Brings up the Format + Font dialog
 Links the current header/footer to the previous
79Alt + Shift + R Format Header Footer Link section (but does not intercept the button on the
Header Footer toolbar)
80Alt O, P Format Paragraph Brings up the Format Paragraph dialog
81Alt O, S Format Style Applies, creates, or modifies styles
82Alt O, T Format Tabs Brings up the Format Tabs dialog
Returns to the previous insertion point (goes back to
up to 3 points, then returns to where you started; this
83Shift + F5 Go Back is one of the most useful shortcuts of them all. Also
useful when opening a document, if you want to g
straight to where you were last editing it)
84Ctrl + > Grow Font Increases the font size of the selection
85Ctrl + ] Grow Font One Point Increases the font size of the selection by one point
Ctrl + T (or drag the
86 Hanging Indent Increases the hanging indent
ruler)
87F1 Help Microsoft Word Help
Lets you get help on a command or screen region or
88Shift + F1 Help Tool
examine text properties
89Ctrl + Shift + H Hidden Makes the selection hidden text (toggle)
90Click on it Hyperlink Open Connect to a hyperlink's address
Ctrl + M (or drag the
91 Indent Moves the left indent to the next tab stop
ruler)
Alt + Ctrl + M (or Alt I,
92 Insert Annotation Inserts a comment
M)
Replaces the name of the AutoText entry with its
93F3 Insert AutoText
contents
94Alt I, B Insert Break Ends a page, column, or section at the insertion point
95Alt I, C Insert Caption Inserts a caption above or below a selected object
96Ctrl + Shift + Return Insert Column Break Inserts a column break at the insertion point
97Alt + Shift + D Insert Date Field Inserts a date field
Inserts an endnote reference at the insertion point
98Alt + Ctrl + D Insert Endnote Now
without displaying the dialog
99Alt I, F Insert Field Inserts a field in the active document
Inserts an empty field with the enclosing field
100Ctrl+F9 Insert Field Chars
characters
Inserts the text of another file into the active
101Alt I, L Insert File
document
Inserts a footnote or endnote reference at the
102Alt I, N Insert Footnote
insertion point
Inserts a footnote reference at the insertion point
103Alt + Ctrl + F Insert Footnote Now
without displaying the dialog
104Ctrl + K Insert Hyperlink Insert Hyperlink
105Alt I, D Insert Index And Tables Inserts an index or a table of contents, figures, or
 authorities into the document
106Alt + Ctrl + L Insert List Num Field Inserts a List Num Field
Brings up a dialog to insert a mail merge field at the
107Alt + Shift + F Insert Merge Field insertion point. (It does not intercept the button on
the Mail merge. toolbar)
108Ctrl + Return Insert Page Break Inserts a page break at the insertion point
109Alt + Shift + P Insert Page Field Inserts a page number field
Empties the spike AutoText entry and inserts all of
110Ctrl + Shift + F3 Insert Spike
its contents into the document
111Alt + Shift + T Insert Time Field Inserts a time field
112Ctrl + I Italic Makes the selection italic (toggle)
Aligns the paragraph at both the left and the right
113Ctrl + J Justify Para
indent
114Ctrl + L Left Para Aligns the paragraph at the left indent
115Down arrow Line Down Moves the insertion point down one line
116Shift + down arrow Line Down Extend Extends the selection down one line
117Up arrow Line Up Moves the insertion point up one line
118Shift + up arrow Line Up Extend Extends the selection up one line
119Ctrl + F11 Lock Fields Locks the selected fields to prevent updating
120Alt + Shift + K Mail Merge Check Checks for errors in a mail merge
Mail Merge Edit Data
121Alt + Shift + E Lets you edit a mail merge data source
Source
122Alt + Shift + N Mail Merge To Doc Collects the results of the mail merge in a document
123Alt  Shift + M Mail Merge To Printer Sends the results of the mail merge to the printer
Marks the text you want to include in the table of
124Alt + Shift + I Mark Citation
authorities
125Alt + Shift + X Mark Index Entry Marks the text you want to include in the index
Mark Table Of Contents Inserts a TC field (but it is far better to use Heading
126Alt + Shift + O
Entry Styles to generate your Table of Contents instead)
127Alt or F10 Menu Mode Makes the menu bar active
Starts or switches to Microsoft Development
Environment application, allowing you to view the
128Alt + Shift + F11 Microsoft Script Editor HTML/XML source code that would be behind the
document if it were in .htm format (or that is behind
it if it already is in .htm format).
129Alt + Ctrl + F1 Microsoft System Info Execute the Microsoft System Info application
Moves the selection to a specified location without
130F2 Move Text using the clipboard (press Return to execute the
more)
131Tab Next Cell Moves to the next table cell
132F11 Next Field Moves to the next field
133Alt + F7 Next Misspelling Find next spelling error
134Alt + down arrow Next Object Moves to the next object on the page
Switches to the next document window, equivalent
135Ctrl + F6 Next Window
to selecting a document from the Window menu.
136Ctrl +Shift +N Normal Style Applies the Normal style
Sets or removes extra spacing above the selected
137Ctrl + 0 Open Or Close Up Para
paragraph
Switches to another window pane in Normal View 
(for instance, if you have if you have a Footnotes
138F6 Other Pane
pane open in Normal view and want to switch to the
main document and back without closing the pane).
139Alt + _ Outline Collapse Collapses an Outline in Outline View by one level
140Alt +Shift +rt arrow Outline Demote Demotes the selected paragraphs one heading level
141Alt + + Outline Expand Expands an Outline in Outline View by one level
Moves the selection below the next item in the
142Alt +Shift +down arrow Outline Move Down
outline
Moves the selection above the previous item in the
143Alt+ Shift +up  arrow Outline Move Up
outline
144Alt +Shift +left arrow Outline Promote Promotes the selected paragraphs one heading level
Toggles between showing the first line of each
145Alt + Shift + L Outline Show First Line paragraph only or showing all of the body text in the
outline
Toggles the typing mode between replacing and
146Ins Overtype
inserting
Moves the insertion point and document display to
147PgDn Page Down
the next screen of text
Extends the selection and changes the document
148Shift+ PgDn Page Down Extend
display to the next screen of text
Moves the insertion point and document display to
149PgUp Page Up
the previous screen of text
Extends the selection and changes the document
150Shift + PgUp Page Up Extend
display to the previous screen of text
Moves the insertion point to the beginning of the
151Ctrl + down arrow Para Down
next paragraph
Shift + Ctrl + down Extends the selection to the beginning of the next
152 Para Down Extend
arrow paragraph
Moves the insertion point to the beginning of the
153Ctrl + up arrow Para Up
previous paragraph
Extends the selection to the beginning of the
154Shift + Ctrl + up arrow Para Up Extend
previous paragraph
155Ctrl +Shift +V Paste Format Applies the previously copied formatting to selection
156Shift + Tab Prev Cell Moves to the previous table cell
157Shift + F11 Prev Field Moves to the previous field
158Alt + up arrow Prev Object Moves to the previous object on the page
159Ctrl + Shift + F6 Prev Window Switches back to the previous document window
160Sfift+F4 Repeat Find Repeats Go To or Find to find the next occurrence
Makes the selection the default character format of
161Ctrl +Spacebar Reset Char
the applied style
Makes the selection the default paragraph format of
162Ctrl +Q Reset Para
the applied style
163Ctrl +R Right Para Aligns the paragraph at the right indent
164Ctrl + * Show All Shows/hides all nonprinting characters
Displays all of the heading levels and the body text
165Alt + Shift + A Show All Headings
in Outline View
166Ctrl + < Shrink Font Decreases the font size of the selection
167Ctrl + [ Shrink Font One Point Decreases the font size of the selection by one point
168Ctrl + Shift + K Small Caps Makes the selection small capitals (toggle)
169Ctrl + 1 SpacePara1 Sets the line spacing to single space
170Ctrl + 5 SpacePara15 Sets the line spacing to one-and-one-half space
171Ctrl + 2 SpacePara2 Sets the line spacing to double space
Deletes the selection and adds it to the "Spike"
172Ctrl + F3 Spike AutoText entry (which allows you to move text and
graphics from nonadjacent locations)
173Alt + PgUp Start Of Column Moves to the first cell in the current column
Extends the selection to the beginning of the first
174Ctrl +Shift +Home Start Of Doc Extend
line of the document
Moves the insertion point to the beginning of the
175Ctrl +Home Start Of Document
first line of the document
Moves the insertion point to the beginning of the
176Home Start Of Line
current line
Extends the selection to the beginning of the current
177Shift +Home Start Of Line Extend
line
178Alt +Home Start Of Row Moves to the first cell in the current row
Moves the insertion point to the beginning of the
179Alt +Ctrl +PgUp Start Of Window
first visible line on the screen
Extends the selection to the beginning of the first
180Shift+ Alt +Ctrl +PgUp Start Of Window Extend
visible line on the screen
Activates the Style drop-down on the Formatting
181Ctrl + Shift + S Style
toolbar
182Ctrl + = Subscript Makes the selection subscript (toggle)
183Ctrl + + Superscript Makes the selection superscript (toggle)
184Ctrl + Shift + Q Symbol Font Applies the Symbol font to the selection
185Alt A, F Table Auto Format Applies a set of formatting to a table
186Alt A, H Table Headings Toggles table headings attribute on and off
Alt + click
187 (Alt + drag to select Table Select Column Selects the current column in a table
several)
188Click in left margin Table Select Row Selects the current row in a table
189Alt + double-click Table Select Table Selects an entire table
Updates the table formatting to match the applied
190Alt + Ctrl + U Table Update Auto Format
Table Autoformat settings
Shift + F9 (Alt + F9
Shows the field codes or the results for the selection
191 toggles all field codes Toggle Field Display
(toggle)
on or off)
Allows you to customizes the Word user interface
(menus, keyboard and toolbars) and store the
192Alt T, C Tools Customize
customizations in a template (defaults to Normal.dot,
so be careful!)
193Alt + F8 Tools Macro Runs, creates, deletes, or revises a macro
Checks the spelling and grammar in the active
194F7 Tools Proofing
document
Tools Revision Marks
195Ctrl + Shift + E Toggles track changes for the active document
Toggle
196Shift + F7 Tools Thesaurus Finds a synonym for the selected word
Formats the selection with a continuous underline
197Ctrl +U  Underline
(toggle)
Ctrl + Shift + T
198 Un Hang Decreases the hanging indent
(or drag the ruler)
Ctrl + Shift + M
199 Un Indent Moves the left indent to the previous tab stop
(or drag the ruler)
200Ctrl+Shift+F9 Unlink Fields Permanently replaces the field codes with the results
201Ctrl + Shift + F11 Unlock Fields Unlocks the selected fields for updating
Updates and displays the results of the selected
202F9 Update Fields
fields
Copies the modified text of a linked file back to its
203Ctrl + Shift + F7 Update Source
source file
204Hover over comment View Annotations Show or hide the comment pane
If in Normal View, opens a pane for viewing and
Dbl-click the endnote editing the endnote (toggle). If in Page/Print Layout
205 View Endnote Area
reference View, switches from the body text to the endnote or
vice versa
206At + F9 View Field Codes Shows the field codes or results for all fields (toggle)
If in Normal View, opens a pane for viewing and
Dbl-click the footnote editing the footnote (toggle). If in Page/Print Layout
207 View Footnote Area
reference View, switches from the body text to the footnote or
vice versa.
If in Normal View, opens a pane for viewing and
editing footnotes and endnotes (toggle). If in
208Alt V, F View Footnotes
Page/Print Layout View, switches from the body text
to the footnotes/endnotes or vice versa.
209Alt V, H View Header Displays header in page layout view
Alt V, N
210 View Normal Changes the editing view to normal view
(or Alt + Ctrl + N)
 Alt V, O
211 View Outline Displays a document's outline
(or Alt + Ctrl + O)
Displays the page more-or-less as it will be printed,
Alt V, P and allows editing (In Word 2000 the menu item is
212 View Page
(or Alt + Ctrl + P) called Print Layout, but fortunately the command
hasn't changed.
Shows the VB editing environment (Tools + Macro
213Alt + F11 View VB Code
+ Visual Basic Editor)
Backward hyperlink (useful if you clicked on a page
214Alt + left arrow Web Go Back number hyperlink in the table of contents and then
want to return to the TOC)
215Alt + rt arrow Web Go Forward Forward hyperlink
216Alt W, A Window Arrange All Arranges windows as non-overlapping tiles
217Ctrl + left arrow Word Left Moves the insertion point to the left one word
218Shift + Ctrl + left arrow Word Left Extend Extends the selection to the left one word
219Ctrl + rt arrow Word Right Moves the insertion point to the right one word
220Shift + Ctrl + rt arrow Word Right Extend Extends the selection to the right one word
Underlines the words but not the spaces in the
221Ctrl + Shift + W Word Underline
selection (toggle)