Professional Documents
Culture Documents
I.
This Terms of Reference shall be used for the preparation of bids for supply of goods
and rendering of services valued at P300,000.00 and above. It identifies and specifies the
basic scope of supply of goods and rendering of services, as well as the obligations and
responsibilities of the Bidder in terms of the supply of goods and rendering of services.
II.
GENERAL REQUIREMENT
The Bidder should offer the best quality of goods and/or services that meets the
standards/criteria set under this Terms of Reference.
III.
OBJECTIVE
1. To ensure that the goods and services rendered are appropriate and that they are
procured at the best possible cost to meet the needs of the purchaser in terms of quality,
quantity, time, and location.
2. To promote fair and open competition among suppliers while minimizing exposure to
fraud and collusion.
IV. CONTENT OF BID PROPOSAL
The offer should contain, to wit:
1.
2.
VIII. BIDDING
After the information about the goods and services intended to be procured has been
distributed to suppliers, the bidding process begins. The bidder will submit their sealed bids
and the company authorized representative will submit the same to the approving authority for
evaluation.
IX. BID VALIDITY
Bids shall be valid for One Hundred Twenty Days (90) days from the date of opening of
bids.
X. REVIEWING BIDS
The company authorized representative will typically set a deadline on when the last
bids will be accepted. Once that deadline is reached, the company authorized representative
will begin reviewing the bids. The length of time that it takes to review the bids could vary,
depending on the number of bids received.
XI. AWARDING THE CONTRACT
After the bids have been thoroughly reviewed, the company authorized representative
will award the contract to one bidder. In most cases, the bidder with the lowest bid wins. In
some situations, the bidder will award the contract not only on price but other factors as well.
For instance, the owner of the project may be inclined to go with a more reputable provider or
with those where a prior relationship exists.
V.
Review Schedule
This Terms of Reference shall be reviewed annually.