HERE ARE SOME USEFUL GUIDELINES TO SET UP HR DEPARTMENT.

STAGE 1
Review the current practices/policies [ if any]
Audit all hr activities that are performed [ even the crude format]
HERE ARE THE CORE HR RAs [ !ey result areas]
RA " # Recruitment/$election
RA % # &or!force 'lannin( and )iversity
RA * # 'erformance +ana(ement
RA , # Reward +ana(ement
RA - # &or!place +ana(ement and Relations
RA . # A $afe and Healthy &or!place
RA / # 0uildin( Capa1ilities and Or(anisational 2earnin(
RA 3 # Effective HR +ana(ement $ystems4 $upport and +onitorin(
STAGE 2
5nderstand the or(ani6ation
5nderstand the or(ani6ation structure
5nderstand the or(ani6ation systems
5nderstand the or(ani6ation politics/influential people
5nderstand the or(ani6ation/individual roles
5nderstand the or(ani6ation/positions
5nderstand the individual 7o1 descriptions
5nderstand the 7o1/ 7o1 specifications etc8
STAGE 3
)iscuss the values/1eliefs with senior mana(ement/CEO and the need for HR
department.
)iscuss the e9pectations from HR department :short/medium/lon( term.
)iscuss with CEO4 the or(ani6ation;s corporate o17ectives/strate(ies and how HR can
contri1ute to the corporate o17ectives.
)iscuss / see! consensus on or(ani6ation structure / mana(ement process.
)iscuss the current or(ani6ation culture with senior mana(ement.
)iscuss with CEO/senior mana(ement the core activities/competences and 1usiness
drivers of the or(ani6ation.
TO GET A GOOD START AND HOLD YOUR CREDIBILITY, YOU NEED THESE
INFORMATIONS TO START YOUR WORK ON HR DEPT.
GET A COPY OF CORPORATE PLAN, WHICH OUTLINES THE COMPANY'S
<=$=O>
+=$$=O>
COR'ORATE O0?ECT=<E$
COR'ORATE $TRATE@=E$
etc8
HR dep. !" # "$pp%& $'! #'d (e')e *$" +%&, )-%"e-. +!( %(e& dep".
STAGE /
Even thou(h there is currently no HR department4 there are a num1er of HR activities
are 1ein( carried out now.
AO5 HA<E TO >O& &HAT THEA ARE / HO& =T =$ 0E=>@ CARR=E) O5T / 0A &HO+.
TO CO22ECT A>) CO>$O2=)ATE THE$E4 AO5 >EE) TO A B5=C HR A5)=T OC THE
'RE$E>T $=T5AT=O>.
ACTER you (ather all the informations and summari6ed4 you should sit down with
your 1oss [ CEO] and discuss and prioriti6e the items4 as follows
5R@E>T / =+'ORTA>T
5R@E>T/ >OT =+'ORTA>T
>OT 5R@E>T/ =+'ORTA>T
>OT 5R@E>T / >OT =+'ORTA>T 4 05T >EE)E) )O&> THE 2=>E.
STAGE 0
'lease RE<=E& the HR +A>5A2 4 as listed 1elow.
'ic! points out of it 4 as per your need4 1ased on your discussion / audit results.
Aou may want to start up with
HR department O0?ECT=<E$.
HR )E'ART+E>T $TRATE@=E$
)raft on Recruitment / $election 'rocedure /'ROCE$$
)raft on or(ani6ation / structure
)raft on 7o1s; analyses/ 7o1 descriptions/ 7o1 specifications/competences
)raft on payroll / compensation / administration
Appointment /confirmation / Termination / resi(nation /'ROCE)5RE$/'ROCE$$
=nduction pro(ram
Orientation pro(ram
Employee communications
Trainin( D development of the employees
'erformance Appraisals / mana(ement
Once you have the preliminary draft ready4 you can start with your E+'2OAEE
HA>)0OO [2=$T 'RO<=)E) 0E2O&]
STAGE 1
RE<=E& THE HR+ 'ROCE$$E$4 +AE A >OTE OC &HAT AO5 TH=> ARE =+'ORTA>T
COR THE CO+'A>A A>) THE 'R=OR=TA O>E$.
HR+ 'ROCE$$E$
HR A5)=T=>@
HR 05)@ET=>@
$trate(ic HR+ 'lannin(
HR $trate(ies and 'olicies.
HR and chan(e mana(ement.
Competency:1ased HR
nowled(e mana(ement
?O0 )E<E2O'+E>T
?o1 analysis
?o1 Role
?o1 )escription.
?o1 specifications
?o1 enrichment
?o1 rotation
RECR5=T+E>T/$E2ECT=O>
Recruitment
$election
=nduction
Orientation
OR@A>=EAT=O>A2 0EHA<=OR 'RO@RA+$
Employee en(a(ement
+otivation
Or(ani6ation culture
Or(ani6ation development
OR@A>=EAT=O>
Or(. desi(nin(
Or(. structurin(
Or(. development
?o1 / role structurin(
H5+A> RE$O5RC=>@
HR plannin(
+anpower plannin(
$uccession plannin(
Talent mana(ement
'ERCOR+A>CE +A>A@E+E>T
'erformance appraisals
'erformance mana(in( the processes.
HR )E<E2O'+E>T
Or(. learnin(
Trainin(
Education
)evelopment
Trainin( evaluation
E:learnin(
+ana(ement development
Career plannin( /development.
RE&AR) +A>A@E+E>T
?o1 evaluation
+ana(in( reward process
Administration of rewards
0enefits
E+'2OAEE RE2AT=O>$
Or(ani6ation communications
Employee communications.
$taff amenities
HEA2TH A>) $ACETA.
OH$
H5+A> RE$O5RCE =>COR+AT=O> $A$TE+.
STAGE 2
RE<=E& THE HR+ $A$TE+$ 4 +AE A >OTE OC &HAT AO5 TH=> ARE =+'ORTA>T
COR THE CO+'A>A A>) THE 'R=OR=TA O>E$.
HR SYSTEMS
HR strate(ic plannin( system
Human resource plannin( system
+anpower plannin( system
?o1 profilin( system
Recruitment Dselection system
'erformance appraisal system
'erformance mana(ement system
'eople development systems
Career plannin( and development system
$uccession plannin( system
?o1 enrichment system
Compensation plannin( and pac!a(in( system
TH=$ is 7ust a common list.
AFTER STAGE 1,2,3,/,0,1,2 MAKE A REPORT
&hat is the current situation
&hat !ind of HR )E'ART+E>T is reFuired.
&hat you thin! are your priorities
&hat is your action plan
&hat is time schedule.
MAKE A TEMPORARY HR DEPARTMENT
O>E HR +A>A@ER [AO5R$E2C]
O>E TRA=>=>@ +A>A@ER
O>E $A2ARA A)+=>=$TRAT=O> +A>A@ER
O>E RECR5=T+E>T /$E2ECT=O> +A>A@ER
)=$C5$$ TH=$ &=TH THE $E>=OR +A>A@E+E>T4 $EE THE=R A''RO<A2/ 02E$$=>@$
/$5''ORT
TO =+'2E+E>T AO5R '2A>.
To win confidence/trust4 you need to show credi1ility/functional !nowled(e level.
=nitially4 please do not rush with too many thin(s. Ta!e one thin( at a time and do a
thorou(h 7o1. Everythin( must 1e done ri(ht at the first time.
'RE'AR=>@ A HR +A>5A2 =$ =+'ORTA>T. >OT A22 THAT =$ 2=$TE) HERE +AA 0E
>ECE$$ARA AT C=R$T.
)=$C5$$=>@ &=TH $E>=OR +A>A@E+E>T A>) =)E>T=CA THE 'R=OR=TA O>E$ A>) &OR
O> THE+.
HR MANAGEMENT MANUAL
Human Resources 'olicies4 'rocedures and Corms
T#3-e %4 C%'e'"
A)+=>=$TRAT=O>
ADM.151 'ersonnel Records Activities
".G Employee =nformation
%.G HR 'ersonnel Records
*.G Contents of 'ersonnel Ciles
,.G Employee;s 'ersonnel Records Review
-.G +ana(ement Review of 'ersonnel Ciles
..G Company Release Of Employee =nformation
/.G Record Retention and 2on(:Term $tora(e
3.G Record )estruction
Forms
E9" 'ersonnel Records Access 2o(
E9% HR Records Retention 'eriods
ADM.152 Corm )evelopment Activities
".G Corm )evelopment and Cormat
%.G Authori6ation and 'rintin(
*.G Corm >um1erin( and 'lacement
,.G Corms =nde9 and +anual
Forms
E9" Corm 'rintin( ReFuest
ADM.153 )ocument Control Activities
".G )ocument )istri1ution
%.G )ocument Revision
*.G )ocument
,.G Temporary Chan(es
Forms
E9" ReFuest Cor )ocument Chan(e HR)CI
ADM. 15/ +ail D E9press $ervices Activities
".G @eneral +ail 5sa(e
%.G Addressin( +ail
*.G E9press +ail
,.G Overni(ht 'ac!a(es
-.G Additional =nformation Resources
Forms
E9" Out(oin( +ail Re(ister
ADM. 150 Telephone Answerin( Activities
".G Answerin( TechniFues and EtiFuette
%.G Answerin( and )irectin( Calls
*.G Ta!in( +essa(es
,.G Telephone 5ser;s @uide
Forms
E9" =mportant +essa(e
ADM.151 'roperty D Access Control Activities
".G 0ac!(round Chec!s
%.G 'hysical Access Controls
*.G ey Controls
,.G 'roprietary =nformation Controls
-.G Collection Of Access Controls
..G <isitors D @uests
Forms
E9" ey =ssue 'olicy
E9% <isitor 2o(
ADM.152 $eparation Activities
".G Resi(nations
%.G =nvoluntary Terminations And 2ayoffs
*.G Terminations Cor Cause
,.G Termination +eetin(
-.G Additional =nformation Resources
Forms
E9" E9it =nterview Chec!list
E9% E9it References Authori6ation
ADM.156 &or!place Rules D @uidelines Activities
".G Alcohol And )ru(s
%.G 0rea!s And 2unch Time
*.G Company 'roperty
,.G @rievances And Complaints
-.G =nclement &eather
..G 'ar!in(
/.G 'ersonal Telephone Calls
3.G $mo!in(
J.G $olicitations
"G.G $u((estions
"".G <isitors
Forms
E9" $u((estion Corm
ADM.157 Human Resources Reports Activities
".G 'reparation @uidelines
%.G Occupational Health D $afety Reports
*.G EFual Opportunity Reports
,.G Trainin( 'lan
-.G Hirin( $tatus Report
..G Compensation $ummary
Forms
EK" Human Resource Reportin( $ummary
EK% HR Hirin( $tatus Report
ADM.115 )ress Code Activities
".G )ress Code
"." 0usiness Attire
".% 0usiness Casual Attire
".* Casual Attire
"., 5niformed Attire
".- $afety Attire
".. Cormal Attire
"./ =nappropriate Attire
".3 0usiness $ituations
".J Recreation D 'arties
%.G )inners D Receptions
*.G 'ersonal Hy(iene
,.G )isciplinary Action
HIRING PROCEDURES
HRG.151 Employee Hirin( Activities
".G >eeds Analysis
%.G 'ersonnel ReFuisition
*.G ?o1 'ostin( D $creenin(
,.G =nterviewin(
-.G 're:Employment $creenin( D Testin(
..G 0ac!(round =nvesti(ation
/.G Hirin( And Employee Offers
3.G +otor <ehicle And EFuipment Operation
J.G Applicant Ciles
"G.G Additional =nformation Resources
Forms
E9" 'ersonnel ReFuisition
E9% Offer 2etter
E9* 'ersonnel Chan(e >otice
E9, >ew Employee Hirin( Chec!list
E9- Employment Eli(i1ility <erification .
E9. EmployeeLs &ithholdin( Allowance Certificate.
HRG152 ?o1 )escriptions Activities
".G ?o1 )escription 'reparation
%.G Cormat And Content
%." ?o1 Title
%.% Effective )ate
%.* )epartment
%., $ummary Of Cunctions
%.- Essential )uties And Responsi1ilities
%.. Or(ani6ational Relationships
%./ Bualifications
%.3 'hysical )emands
%.J &or! Environment
*.G ?o1 )escription Approval D )istri1ution
Forms
E9" ?o1 )escription Cormat
HRG153 Employment Applications Activities
".G Application Cor Employment
%.G Application =nformation
%." 'ersonal =nformation
%.% Employment =nterest
%.* Education D Trainin(
%., Employment History
%.- +ilitary $ervice Record
%.. References
*.G Compliance =nformation
Forms
E9" Employment Application
E9% Employment Application $upplement
HRG15/ =nterviewin( Applicants Activities
".G =nterviewin( O17ectives
%.G Resume E9amination
*.G Telephone =nterviews
,.G E:+ail =nterviews
-.G =n:'erson =nterviews
Forms
E9" Employment =nterview Buestions
E9% =nterview Corm
HRG150 0ac!(round =nvesti(ations Activities
".G 0ac!(round And Hirin(
%.G =nvesti(ative Consumer Reportin(
*.G Employee Reference Chec!s
,.G +otor <ehicle Record H+<RI =nFuiry
Forms
E9" Employee =nvesti(ation Chec!list
E9% Employee 0ac!(round Authori6ation
E9* >ew References Authori6ation
E9, Reference Chec! $urvey
C%*pe'"#!%' P&%)ed$&e"
COM151 'ayroll Activities
".G 'ayroll Records
%.G Timesheets
*.G 'ayroll )eductions
*." &or!er;s Compensation =nsurance
*.% $ocial $ecurity D +edicare
*.* $tate =ncome Ta9
*., Earnin(s Ta9
*.- Ta9 &ithholdin( 'ayments
,.G 'ayroll Ad7ustments
,." Advances
,.% @arnishments
-.G 'aychec!s
-." )irect )eposit
-.% 2ost 'aychec!s
-.* Cinal 'aychec!s
..G <acation 'ay
/.G Additional =nformation Resources
Forms
E9" +onthly Time $heet
E9% Central @ovt. Ta9 Calendar
E9* Electronic Cunds Transfer Authori6ation
COM152 'aid D 5npaid 2eave Activities
".G 'aid Time Off
%.G 5npaid Time Off
*.G A1sence ReFuest And >otification
,.G Holidays
-.G <acation Eli(i1ility
-." <acation $chedules
-.% <acation Over Holidays
..G Additional =nformation Resources
Forms
E9" A1sence ReFuest Corm
COM153 =nsurance 0enefits Activities
".G 2ife =nsurance
%.G 2on( Term )isa1ility =nsurance
*.G $ocial $ecurity
,.G &or!ers; Compensation
-.G &a(e Continuation
..G 5nemployment Compensation
/.G Health =nsurance
3.G Additional =nformation Resources
COM15/ Healthcare 0enefits Activities
".G Cost And 'remiums
%.G Eli(i1ility
*.G Enrollment
,.G Covera(e
-.G Cilin( A Claim
..G Termination And Conversion Of Covera(e
/.G Additional =nformation Resources
Forms
E9" 0enefits Enrollment/Chan(e Corm
COM150 Employee Retirement =ncome $ecurity Activities
".G 'lan Administration
"." =nvestment 'olicy $tatement
".% Cidelity 0ond
".* Ciduciary 2ia1ility =nsurance
"., Employer +atchin(
".- =n:$ervice 2oans And &ithdrawals
%.G Employee 'articipation
*.G >otice 'rocedures
*." =nitial >otice
*.% Annual >otices
,.G Additional =nformation Resources
COM151 Consolidated 0ud(et Reconciliation Activities
".G 'lan Administration
%.G Bualifyin( Events
*.G >otice 'rocedure
,.G 0enefits 'rotection
..G Enforcement
/.G Additional =nformation Resources
Development Procedures
DE8151 )evelopment +ana(ement Activities
".G )evelopment 'lannin(
%.G Trainin( Effectiveness
*.G Trainin( Records
,.G Trainin( Courses
-.G 'erformance Evaluations
..G Additional =nformation Resources
Forms
E9" Trainin( 'lan
DE8152 Trainin( Reim1ursement Activities
".G Eli(i1ility
%.G Approved 'ro(rams
*.G Reim1ursement
Corms
E9 " ReFuest Cor Trainin(
DE8153 Computer 5ser D $taff Trainin( Activities
".G +=$ Trainin( And Certification
%.G +=$/2A> 5ser Trainin(
*.G E:+ail Trainin(
,.G $oftware Applications
DE815/ =nternet D E:+ail Accepta1le 5se Activities
".G Accepta1le 5se
%.G =nappropriate 5se
*.G =nternet And E:+ail EtiFuette
,.G $ecurity
-.G 5ser Compliance
..G Additional =nformation Resources
Forms
E9" Computer And =nternet 5sa(e 'olicy
DE8150 'erformance Appraisals Activities
".G 'erformance Appraisal @uidelines
%.G Appraisal 'reparation
*.G Appraisal )iscussion
,.G $alary Ad7ustments
-.G Appraisal Conclusion
..G Additional =nformation Resources
Forms
E9" $elf Appraisal Corm
E9% 'erformance Appraisal Corm
DE8151 Employee )iscipline Activities
".G =ntroduction To +isconduct
%.G Responses To +isconduct
%." <er1al &arnin(
%.% &ritten &arnin(
%.* $uspension
%., Termination
*.G $erious +isconduct
,.G <ery $erious +isconduct
-.G =ne9cusa1le +isconduct
..G +isconduct =nvesti(ations
Forms
E9" )isciplinary >otice
C%*p-!#')e P&%)ed$&e"
CMP151 &or!place $afety Activities
".G &or!site Analysis
%.G Ha6ard 'revention And Control
%." $afe &or! 'rocedures
%.% 'rotective EFuipment
%.* Cire 'revention
*.G Ha6ard Communication 'ro(ram
,.G +edical Emer(encies
-.G &or!place $afety Trainin(
..G Reportin( And Record eepin(
/.G Additional =nformation Resources
Forms
E9" $afety $u((estion $heet
E9% &or!place $afety $elf:=nspection Chec!list
E9* &or!place $afety Action 'lan
E9, &or!place $afety Rules
E9- =nde9 of Ha6ardous Chemicals
)oc +aterial $afety )ata $heet
)oc =n7uries and =llness 2o(
)oc $ummary of =n7uries and =llness
)oc =n7uries and =llness =ncident Report
)oc =nstructions for O$HA Corms
CMP152 'eople &ith )isa1ilities Activities
".G 0ac!(round
%.G &ho =s CoveredM
*.G Employment =ssues
,.G 'u1lic Accommodations
-.G Enforcement Of The Act
..G Additional =nformation Resources
CMP153 Annual And +edical 2eave Activities
".G Reasons Cor Ta!in( 2eave
%.G Advance >otice And +edical Certification
*.G ?o1 0enefits And 'rotection
,.G 5nlawful Acts
-.G Enforcement
..G Employer >otices
/.G Additional =nformation Resources
Forms
E9 " Certification Of Healthcare 'rovider
E9 % Employer Response To Employee ReFuest
CMP15/ )ru( Cree &or!place Activities
".G @eneral
%.G 'rohi1itions
*.G Authori6ed 5se Of 'rescription +edicine
,.G )ru( Awareness 'ro(ram
-.G )isciplinary Actions
..G Additional =nformation Resources
CMP150 Health =nsurance 'orta1ility And Accounta1ility Activities
".G +ana(ement
"." 'rivacy $tandards
%.G +edical Records +aintenance
*.G +edical Records Access
,.G Additional =nformation Resources
Forms
E9" H='AA Authori6ation Corm
CMP151 Harassment D )iscrimination Activities
".G 5naccepta1le 0ehavior
%.G Complaint
*.G Corrective +easures
,.G Enforcement
-.G Additional =nformation Resources
9%3 De")&!p!%'" T#3
WRITING JOB DESCRIPTIONS
=>TRO)5CT=O>
'5R'O$E
$CO'E
WRITTEN COMMUNICATION
>on:discriminatory lan(ua(e
Active voice
Action ver1s 'lain En(lish
FORMAT AND CONTENT
Effective )ate
)epartment
$ummary Of Cunctions
Essential )uties And Responsi1ilities
@roupin( $everal Tas!s =nto A $in(le Responsi1ility
Responsi1ility $tatements
)ele(ated Responsi1ilities
Or(ani6ational Relationships
Reportin( Relationships
The Or(ani6ationLs Environment
Bualifications
+andatory ReFuirements
ey $election Criteria
'hysical )emands
&or! Environment
?o1 'erformance
?o1 )escriptions
Reasona1le Accommodation
Accessi1ility
E*p-%.ee H#'d3%%,
SECTION 1 INTRODUCTION
".G The Company 'hilosophy
"." The Company +ission
".% EFual Employment Opportunity 'olicy and Affirmative Action 'lan
".* Employment:At:&ill
"., $e9ual Harassment
".- $afety
".-." $afety Rules
".-.% Ha6ardous &astes
".-.* Reportin( =n7uries and Accidents
".. )ru( Cree &or!place
"..." 'rohi1itions
"...% )ru( Awareness 'ro(ram
"...* )isciplinary Actions
SECTION 2 EMPLOYMENT
%.G 'ersonnel Administration
%." HR 'ersonnel Records
%."." Contents of 'ersonnel Ciles
%.".% Employee =nformation
%.".* Employee;s ReFuest for Review of 'ersonnel Records
%."., +ana(ement Review of 'ersonnel Ciles
%.% $ervice
%.%." Employee Cate(ories
%.%.% ?o1 'ostin( 'rocedures
%.%.* Employment of Relatives
%.%., Employment of +inors
%.%.- 'romotions
%.%.. Transfer of Employees
%.%./ $eparation of Employment
%.%.3 &or! force Reductions
%.%.J 'ro1ationary 'eriod
%.%."G E9tra =ncome
%.* 'rocess =mprovement
%.*." Employee:+ana(ement Corums
%.*.% Employee $u((estion 'ro(ram
SECTION 3 COMPENSATION : BENEFITS
*.G 0enefit Eli(i1ility
*." 'ayroll =nformation
*."." Time Records
*.".% 'ay 'eriods
*.".* $alary Compensation for 'artial 'ay 'eriod
*."., 'ay Rate $chedule N Hourly 'aid Employees
*.".- 'ayroll )eductions
*.".. Overtime
*."./ 'ayroll Errors
*.".3 @arnishment of Employee &a(es
*.".J Authori6ed Chec! 'ic!up
*."."G 'ay at Time of $eparation
*.% Attendance D 2eave
*.%." +edical 2eave 'olicy
*.%.% $ic! 2eave Credit 2imit
*.%.* $ic! 2eave 'olicy N 5sa(e
*.%., +edical4 )ental and Optical Appointments
*.%.- E9haustion of Accumulated $ic! 2eave
*.%.. 'all1earer4 Cuneral4 Emer(ency 2eave
*.%./ Civic 2eave or ?ury )uty
*.%.3 <otin(
*.%.J +ilitary 2eave
*.%."G +aternity 2eave
*.%."" 'arental 2eave
*.%."% 2eave of A1sence
*.* =nsurance
*.*." Hospitali6ation and +edical =nsurance
*.*.% Continuation of @roup Health =nsurance
*.*.* 2ife =nsurance
*.*., 2on( Term )isa1ility =nsurance
*.*.- $ocial $ecurity
*.*.. &or!ers; Compensation
*.*./ 5nemployment Compensation
*., $avin(s 'lan
*.- 0rea! Room
*.. Employee )iscounts
*./ Educational Assistance
SECTION / EMPLOYEE RESPONSIBILITIES
,." &or! $chedules
,."." &or!in( Hours
,.".% $alary Employees
,.".* Hourly Employees
,."., Clean &or!:'lace
,.% 2e(al D Ethical Conduct
,.%." Ethical $tandards
,.%.% Conflicts of =nterest
,.%.* 'ersonal Conduct
,.%., Confidentiality
,.%.- 0ri1es4 ic!1ac!s and =lle(al 'ayments
,.%.. 'atents and Copyri(hts
,.* +isconduct
,.*." $erious +isconduct
,.*.% <ery $erious +isconduct
,.*.* =ne9cusa1le +isconduct
,.*.* +isconduct =nvesti(ations
,., Transportation D Travel
,.,." Company Owned <ehicles
,.,.% 'ersonal <ehicles
,.,.* 2ivin( E9pense Allowance
,.,., Other Travel E9penses
,.,.- E9pense Records
,.,.. Travel Advances
,.,./ E9pense Reim1ursement N Third 'arty
,.,.3 E9pense 'olicies N <iolations
,.,.J Company Credit Cards
,.- Appearance D 0elon(in(s
,.-." 'ersonal Appearance
,.-.% 0usiness Attire
,.-.* Casual Attire
,.-., =nappropriate Attire
,.-.- 'ersonal 0elon(in(s
,.-.. Alcohol and )ru(s
,.-./ +edication
,.-.3 $mo!in( 'olicy
,.. EFuipment D Cacilities
,..." 'ar!in(
,...% Telephone 5se
,...* +otor <ehicle and &or!place EFuipment Operation
,..., $afety EFuipment
,...- Company Tools
,.... &aste 'revention
,.../ $olicitation and/or )istri1ution
,...3 $ecurity
,...J 0ulletin 0oard
EMPLOYEE HANDBOOK FORMS
aI Ac!nowled(ement Of Receipt And 5nderstandin(
1I $tatement Of 2e(al And Ethical 0usiness Conduct
cI )ru(:Cree &or!place 'olicy Employee Ac!nowled(ement
dI ?o1 Related Accident
HR MANUAL
HR MANUAL is the total (uidelines for the mana(ers in the or(ani6ation on
the su17ect of H5+A> RE$O5RCE.
The real wor! of mana(in( people [human resource] is the responsi1ility of the line
mana(ers. The HR department acts as a coordinator / advisory 1ody to the line
mana(ers4 in addition to4 its own administrative wor!.
E*p-%.ee (#'d3%%, is a ma7or element of the HR manual. =t is part of the HR
+A>5A2.
The copy of HR MANUAL [ includin( the employee hand1oo!] is (iven to the
*#'#;e&" only.
The copy of the EMPLOYEE (#'d3%%, is (iven to the employees.
The TOTAL HR MANUAL development is a never endin( assi(nment. =t needs
updatin( every si9 months.
At the initial sta(e4 it could ta!e up to si9 months at least to complete the
manual/ hand1oo! for a full time person4 even if you employ an outside e9pert.
O')e .%$ (#<e 4%&*ed (e HR *#'$#- -!", .%$ "(%$-d "! +!( .%$& 3%""
Analyse the list
$et the priority [ "st. lot4 %nd. lot4 *rd. lot etc ]
)iscuss the need for HO material4 to uniform the approach
)iscuss the need for local e9pert
Etc8
Y%$& p&!%&!!e" )%$-d 3e
'ersonnel records
<arious forms reFuired
Access control
&or!place rules
Employee hirin(
?o1 descriptions
Employment applications
=nterviewin( applicants
'ayroll administration
Trainin( [ induction / orientation/development]
Employee hand1oo!
Aou/Aour senior mana(ement should a(ree to the priority list.
>O& AO5 ARE REA)A COR THE HAR) &OR