1314-238 Pinehurst Emails REDACTED 1

From: Clancy, Michaela
To: Wolf, J oseph A; Richardson, Christopher L; Edwards, Earl H

Cc: Brown, Heather A; Studley, Sherry
Subject: RE: Additional programs at Lincoln next year
Date: Friday, May 09, 2014 12:00:17 AM
There has been quite a bit of discussion with Earl about both the transition programs and the 3
special education classes. Heather has met with him multiple times and I understand Sherry
and Heather were able to talk with him today when I could not make myself available due to
another start of school meeting.
I am happy to discuss further tomorrow by phone if needed. Pam has my district cell phone
number.
Thank you
Michaela
-------- Original message --------
From: "Wolf, J oseph A"
Date:05/08/2014 2:33 PM (GMT-08:00)
To: "Richardson, Christopher L" ,"Clancy, Michaela"
Subject: FW: Additional programs at Lincoln next year
Chris: I know this is not specifically part of our Annual Capacity Management bailiwick but checking
to see if it was mentioned at last Fridays meeting.

Michaela: Has the regional supervisor for Pinehurst@Lincoln had any communication with Earl (the
PM for that space/project) regarding the needs of the SpEd classes there? Earls direction all along
has been to develop GenEd classrooms (Earl, correct me if I am wrong).

From: Edwards, Earl H
Sent: Monday, February 10, 2014 9:19 AM
To: Wolf, J oseph A
Cc: Herndon, Flip; Becker, Eric P
Subject: FW: Additional programs at Lincoln next year

Does anybody know anything about this? Lincolns construction contract is out to bid so this could
potentially be a major impact to the project. If this is true, what are the design parameters for
these programs? Also, what is the status of the two special education programs currently at
Lincoln?

Earl H. Edwards
Construction Project Manager
SEATTLE PUBLIC SCHOOLS
Mobile 206-551-8849
ehedwards@seattleschools.org

From: Merca, Roy
To: Davis, Fanny F
Cc: Edwards, Earl H; Whitworth, Kim; Bell, J oan L; Garmoe, Misa
Subject: Additional programs at Lincoln next year

Faye,

FYI, I was informed on Friday by Kim Whitworth my executive director that they will be placing 3
special education programs (2 SM4 and SM4I) in the Lincoln building next year.

Roy Merca
Principal, Pinehurst K-8
P: 206.252.4600
F:206.252.4601

Learning with Joy, Rising to Justice, Creating Our Future

From: Davis, Fanny F
Sent: Thursday, February 06, 2014 10:40 AM
To: Merca, Roy
Subject: Re: Relocation Meeting

hello Roy, I am just leaving west Woodlawn. I'm sorry I'll be so late. If you are unable to meet I
understand and am happy to reschedule at your convenience. I'm on my way.

Faye
Sent from my iPad

To: Merca, Roy

Sounds fine Roy. What a wonderful thing to do for your kids. I just love your school
and am so happy to get to work with you. Let's shoot for Friday afternoon if that
works for you. I am also available Thursday before 11 if that suits you better. Have a
great week.

Faye
Sent from my iPad
On Feb 3, 2014, at 9:28 AM, "Merca, Roy"
<rmerca@seattleschools.org> wrote:

Sent: Thursday, J anuary 30, 2014 8:33 AM
To: Merca, Roy

Hello Roy,

Let's do 2pm on Wednesday. See you then.

Thanks so much,

Faye
Sent from my iPad

To: Merca, Roy
Subject: RE: Relocation Meeting

Good Morning,

I will come to you for all meetings. I know you
are a very busy person and I am here to make
things easier. Any afternoon thus far would
work fine for next week.

Thanks Much and happy Thursday J

Faye

From: Merca, Roy
Sent: Wednesday, J anuary 29, 2014 8:28 AM
To: Davis, Fanny F
Subject: RE: Relocation Meeting

Faye,

I can meet Monday, February 3
rd
in the afternoon or
Wednesday, February 5
th
in the morning at the JSCEE.
Another option is for you to come to Pinehurst. Let me
know what works best for you.

Roy Merca
P: 206.252.4600
F:206.252.4601


Sent: Tuesday, J anuary 28, 2014 7:01 PM
To: Merca, Roy
Subject: Relocation Meeting

Good Evening Roy,

I am ready to meet to begin planning and
logistics with you. Are there some times that
would work well? My schedule is probably
more flexible than yours so you shoot.

Thanks Much,

Faye Davis
Relocation Planner
Capital Projects
Seattle Public Schools
ffdavis@seattleschools.org
206.478.5869

From: Herndon, Flip
To: Libros, Tracy
Subject: FW: Why don"t you have any community meetings?
Date: Thursday, May 08, 2014 10:34:24 PM
From: <Peaslee>, Sharon D <sdpeaslee@seattleschools.org>
Date: Thursday, May 8, 2014 10:29 PM
To: SPS <ltherndon@seattleschools.org>
Subject: RE: Why don't you have any community meetings?
Flip,
Can you and Tracy put together a detailed response to the FACMAC document and send it out district
wide? This is a firestorm of public hysteria and it's really time for a reality check.
thanks,
Sharon Peaslee
Seattle School Board President
From: Herndon, Flip
Sent: Thursday, May 08, 2014 10:11 PM
To: Peaslee, Sharon D
Subject: Re: Why don't you have any community meetings?
Thanks. You may have seen a few of the exchanges I had with her this evening as well. It's
hard to keep up because I think she has sent 5-6 emails in the last 24 hours.
Date: Thursday, May 8, 2014 9:58 PM
Subject: FW: Why don't you have any community meetings?
Flip,
I should have copied you on this...
Sharon Peaslee
From: Peaslee, Sharon D
To: Robyn Meyer; Merca, Roy
Cc: English, Ron
Subject: RE: Why don't you have any community meetings?
Robyn,
I'm copying Roy Merca who is principal of Pinehurst so that he may respond to your concerns about
Pinehurst students. My understanding is that the community is very satisfied with the WP middle school
as their permanent home, after an interim stint at Lincoln. You may communicate with him directly, as
he is the one to accurately address your concerns.
Please let me know which comments I made that offended you. Was it the reference to testimony we
received at the last two Board meetings from members of the future WP community expressing the view
that the Indian Heritage AS-1 school should not be in the new middle school building? There were
several, and we've received a number of emails expressing the same views.
Since I'm not sure what comments you are now referring to I'll paraphrase the points I made last night:
The Board vote on Nov 20 clarified what the new boundaries would be, and that the IHAS1 program
would be located in the new middle school at WP. In the past 6 months there have been many
opportunities for people to participate in meetings and express their views. We've received thousands of
emails. Staff has read all of them. The plans for the schools have undergone multiple changes due to
public input. The capacity projections of staff are consistent with the actuals. I very much hope the WP
community will set aside the expressed view that IHAS1 should not be in the new middle school. Their
views are not shared by the IHAS1 community, who is looking forward to this new home. I very much
hope both communities will find value in this co-location. I think IHAS1 is a highly promising program. It
will meet the needs of students in many unique ways. I wish them great success. I view them as an
enormous asset. Whether students in the new WP middle school are in this program or the
comprehensive program they are all our students. One program does not displace students in another
program. We are required to educate all our students. There is room in the building for both, and room
for IHAS1 to expand to the third floor.
It's true I have not had a community meeting in a few months. Instead I have had countless meetings
that have involved people in various communities throughout the district. I have not had time to
schedule community meetings, but have made myself available to numerous schools, individuals and
organizations. I spend countless hours responding to emails, concerns and situations.
In this particular situation the concerns just raised by FACMAC have been raised in the past and have
been addressed in the past. At this time they are best addressed by Flip Herndon and Tracy Libros since
they have the information required to accurately respond.
As both have stated, the new schools at WP are not going to meet all our capacity needs, nor were they
ever intended to. But the FACMAC projections are inaccurate and I will leave it up to Tracy and Flip to
delve into the details.
Sharon Peaslee
From: Robyn Meyer [seattlemeyer@msn.com]
Cc: SchoolBoard; English, Ron
Subject: Why don't you have any community meetings?
Sharon,
I live in NW Seattle. My reference school for my kids is North Beach elementary. You are
my school Board representative. I don't understand why you are not ever available to your
constituents.
You made some pretty damning comments at the Board meeting last night related to concerns
raised about the Wilson Pacific project. I was sad I had to leave early to get Marley to soccer
practice, but when I heard what you had to say, I was happy to not be there to hear it. My
issue with the Wilson Pacific project is 180 degrees from what you claimed.
My concern is SPS is spending $112 million of tax payer money on a brand new school that
could be over-capacity BY 50% on day 1. If you will meet, I will show you how current
enrollment at the feeder schools will not allow for Pinehurst to be at Wilson Pacific on Day 1!
However, you just brush off our numbers assuming we have some crazy hatred for Pinehurst
being at Wilson Pacific. It makes no sense. I have a kid at North Beach and a kid at Lincoln.
I am not as concerned about Marley (Lincoln 3rd grader) as I am about the more vulnerable
Pinehurst kids who I don't even know.
If you really care about Pinehurst and its viability at WilPac, you'd take a look at current
enrollment numbers. Ignorance is bliss, I suppose. You won't feel too blissful if staff says
they are once again recommending PH kids be transferred to their neighborhood schools since,
oops, those crazy people were right and there's no room in our brand new $112 million
school.
For the sake of the Pinehurst community, I hope all of us questioning enrollment projections
are wrong. What I know for sure is you are wrong in your assumption that this is all made up
since we, for some unknown reason, are upset that the K-8 was placed at WilPac.
You should review the Code of Ethics you signed on March 19, 2014 since you violated
several points last night:
I. Put student interests first, represent all school district constituents honestly and
equitably, and refuse to surrender
my responsibilities to special interests or partisan groups.
9. Be sufficiently informed about, and prepared to act on, the specific issues before the
Board; remain reasonably
knowledgeable about local, state, national, and global education issues; and base my
decisions on reliable facts
and data.
10. Respectfully listen to those who communicate with the Board, seeking to understand
their views while fulfilling
my responsibility to represent the interests of the entire community. I will emphasize
soliciting input equitably
from all groups, regardless of barriers.
I apologize for the nastiness of this note, but respect begets respect. You were not respectful
last night, and you certainly did not 'seek to understand our views'. It would be impossible to
understand my views since you have not had any community meetings since January 25th!
Robyn Meyer
From: Wolf, J oseph A
To: Redman, Thomas L
Cc: Richardson, Christopher L; Wang, Tingyu
Subject: Board Action Directing Re-Location of Pinehurst to Lincoln (Interim), Wilson-Pacific (Long-Term)
Tom: The Board action re. Pinehurst to Wilson-Pacific (with an interim stop at Lincoln) was Amendment 3 to the Pinehurst BAR of
11.20.13.

Entire Board agenda (this is valuable for context, one look and youll see why):

http://www.seattleschools.org/modules/groups/homepagefiles/cms/1583136/File/Departmental%20Content/school%20board/13-
14%20agendas/112013agenda/20131120_Agenda.pdf

Pinehurst BAR:

14%20agendas/112013agenda/20131120_Action_Report_Pinehurst.pdf

Amendment 3 (Director Peaslee).

14%20agendas/112013agenda/20131120_Action_Report_Amendment_PeasleeAS1Lincoln.pdf

Joe Wolf
K-12 Planning Coordinator, Capital Projects and Planning

Email: jawolf@seattleschools.org
Cell: 206.255.8796
Desk: 206.252.0551

To: Skutack, Mike; Salmon, Theresa
Cc: Morello, Lucy; Becker, Eric P; Cole, Steven L; Herndon, Flip; Paul Dorn; Skowyra, Bruce; Richardson, Christopher
L; Wight, Paul D
Subject: RE: Arbor Heights and Pinehurst Delays
Yes, During the OSTF Theresa had asked for an email confirmation of the new dates due to a change to the
maintenance schedule.
Thanks
-----Original Message-----
From: Skutack, Mike
To: Davis, Fanny F; Salmon, Theresa
Cc: Morello, Lucy; Becker, Eric P; Cole, Steven L; Herndon, Flip; Paul Dorn; Skowyra, Bruce; Richardson,
Christopher L; Wight, Paul D
Faye,
The permitting delay does not affect the move and salvage effort for Pinehurst. Those scopes of work are already
scheduled to be COMPLETE by late july.
Mike Skutack
Sr. Project Manager
Capital Projects
Phone: 206.252.0669
Fax: 206.252.0573
Sent: Thursday, May 08, 2014 11:26 AM
To: Salmon, Theresa
Cc: Morello, Lucy; Skutack, Mike; Becker, Eric P; Cole, Steven L; Herndon, Flip; Paul Dorn; Skowyra, Bruce;
Richardson, Christopher L; Wight, Paul D
Subject: Arbor Heights and Pinehurst Delays
Hello Theresa,
There has been a delay in the demolition of Arbor Heights Elementary and Pine Hurst Elementary due to permitting
issues. The expected delay is till late July. I will continue to coordinate with the effected maintenance shops as the
dates are confirmed by the senior Project Managers.
Thanks Very Much,
Faye Davis
Sent from my iPad
From: Redman, Thomas L
To: Wang, Tingyu
Cc: Wolf, J oseph A; Richardson, Christopher L
Subject: RE: Naming Programs and Buildings -update
Not necessarily: there likely will not be a Licton Springs K-8 program name AND a Licton Springs
building name for elementary school.
APP will likely be deleted and the name of the building will become the name for their program
For clarification purposes, we need to have it as the new program name @ the official existing
building name, Pinehurst(as requested by the Pinehurst neighborhood)
Nothing is set.
More soon.

From: Wang, Tingyu

So were going to have

Licton Springs K-8 (and the Indian Heritage program)
A new name for APP
A new name for the elementary building (e.g., Licton Springs)
A new name for the middle school building (hope its the same as the middle school
program)
Hazel Wolf K-8 at Pinehurst? (Id suggest just use Hazel Wolf K-8.)

To: Wolf, J oseph A; Wang, Tingyu; Viers, J ason D; Richardson, Christopher L
Subject: FW: Naming Programs and Buildings -update

Fyi

From: Banda, J ose L
Cc: Rogers, Lesley A; English, Ron; Herndon, Flip; Whitworth, Kim; Halfaker, J on; Geoghagan, Rina;
Nelsen, Debbie

Thanks for the update Tom. - J

To: Banda, J ose L
Cc: Rogers, Lesley A; English, Ron; Herndon, Flip; Whitworth, Kim; Halfaker, J on; Geoghagan, Rina;
Nelsen, Debbie
Subject: Naming Programs and Buildings -update

Hi, Jos,
I presented the Naming Programs and Buildings attached document at Mondays cabinet
meeting.
We will continue to ask for nominations for names of both the Elementary and Middle
School buildings (see attached Process)
Note that Licton Springs was nominated to be the new Elementary School building name
at the Wilson-Pacific site and the same name is being recommended as the new program
name for Pinehurst K-8/Indian Heritage (you may have already received this nomination
from Principal Merca), so we have a bit of a conundrum here. Ron, can you share your
thoughts?
APP@ Lincoln Principal Rina Geoghagan will be involved in community engagement with
regard to the elementary building naming process, with my support.
Jon Halfaker will be involved in community engagement with regard to the middle school
building naming process, with my support.
Also, you will be receiving- or already have received- a nomination for the Jane Addams K-
8 principal, Debbie Nelsen, for their new program name- Hazel Wolf K-8. Her memo to you
includes stakeholders voting results, as well as her voting process.
Tom

From: Richardson, Christopher L
To: Davis, Fanny F
Date: Thursday, May 08, 2014 11:35:15 AM
From page 5 of the list for this meeting
"David Hawley is the contact for any questions with DoTs - 252-0328
In addition, Jimmy Nguyn should probably be added.

Chris Richardson
Senior Facilities Planner
(206) 252-0788 Desk
(206)793-8477 Cell
CRichardson@SeattleSchools.org

To: Richardson, Christopher L
Subject: Re: Arbor Heights and Pinehurst Delays

Who in technology besides Richard Rogers? Im not very well versed in who is
who in technology since all the changes to staff.

Thanks for the input

Sent from my iPad

> On May 8, 2014, at 11:27 AM, "Richardson, Christopher L"
<crichardson@seattleschools.org> wrote:
>
> You need to add technology to this list and when you get answers.
>
> Chris Richardson
> Senior Facilities Planner
> (206) 252-0788 Desk
> (206)793-8477 Cell
> CRichardson@SeattleSchools.org
>
> -----Original Message-----
> From: Davis, Fanny F
> Sent: Thursday, May 08, 2014 11:26 AM
> To: Salmon, Theresa
> Cc: Morello, Lucy; Skutack, Mike; Becker, Eric P; Cole, Steven L; Herndon,
Flip; Paul Dorn; Skowyra, Bruce; Richardson, Christopher L; Wight, Paul D
> Subject: Arbor Heights and Pinehurst Delays
>
> Hello Theresa,
>
> There has been a delay in the demolition of Arbor Heights Elementary and
Pine Hurst Elementary due to permitting issues. The expected delay is till
late July. I will continue to coordinate with the effected maintenance shops
as the dates are confirmed by the senior Project Managers.
>
> Thanks Very Much,
>
> Faye Davis
>
> Sent from my iPad
From: Libros, Tracy
To: Carter, Amy
Cc: Schiers, Andrea L
Subject: RE: Pinehurst Enrollment 2014-15
Remember that they intentionally do multi-age classes at Pinehurst, so I cant say exactly how they
would be organized. We will know next week (by end of day on May 13) what their final staffing
allocation will be.

From: Carter, Amy
To: Libros, Tracy

The 9 Access students would be in the gen ed class as it is an inclusion program (80% of time spent
in gen ed) but not the two SM4 students. If there are only 21 does that mean the school would
likely have K-1 split classes?

Amy

From: Libros, Tracy
To: Carter, Amy

They have enough students for a full K class IF we include the 2 students assigned to SM4 and the 9
students assigned to Access.

From: Carter, Amy
To: Libros, Tracy

So they may have a big enough cohort for a standalone K class assuming the first grade numbers
allow for a standalone first grade.

Can you also provide number of assigned students at this point for first grade at Pinehurst.

Thanks,
Amy

From: Libros, Tracy
Sent: Wednesday, May 07, 2014 7:09 PM
To: Carter, Amy

Right now there are 23 students assigned to K, including 12 gen ed, 2 SM4, and 9 Access.

From: Carter, Amy
To: Libros, Tracy
Subject: Pinehurst Enrollment 2014-15

Tracy,

In discussion this morning about the new Kindergarten ACCESS Program at Pinehurst for 2014/15
school year the question came up as to whether the kindergarten numbers were projecting a split
K-1 class or would there now be enough kindergarten students enrolled for a standalone gen ed
kindergarten class at Pinehurst next year.

Do you know the answer to that question?

Thanks,
Amy

Amy Carter
Sr. Legal Assistant
amcarter@seattleschools.org
(206) 252-0123

To: Wolf, J oseph A
Subject: RE: Urgent: Requesting Responses for Questions fromDir. Peaslee and others.
Thanks, Joe

Cc: Richardson, Christopher L
Subject: RE: Urgent: Requesting Responses for Questions from Dir. Peaslee and others.

Tom: Chris alerted me to the need for additional detail on the history of how the Pinehurst/Indian Heritage program got placed at Wilson-Pacific. Its
stated in one of the many Board amendments to either my BAR or Tracys BAR from 11.20.13. I will find the specifics by COB today.

To: Libros, Tracy; Wolf, J oseph A; Becker, Eric P; Herndon, Flip
Subject: Urgent: Requesting Responses for Questions from Dir. Peaslee and others.
Importance: High

As you probably know, we continue to receive questions and requests for quick replies.
I have tried to all capture emails/requests for responses from the public, including Ms. Meyer, Ms. McCormick, Ms. Mack and
Director Peaslee. Please help answer these questions as soon as possible, so we may respond to them in a timely fashion.
I will be out of the office tomorrow at the PSESD communications meeting: if you have responses for these individuals, please
send them to me in separate emails for each requester, so I can forward from my blackberry. (Hard to cut and paste using the
blackberry).Flip, I understand youve spoken with Dir. Peaslee since she sent her questions below, but not sure if they came up
in your conversation.

Questions and partial answers to Dir. Peaslees questions
Sent: Friday, May 02, 2014 10:51 AM
To: Herndon, Flip; Libros, Tracy; Wolf, J oseph A
Cc: McEvoy, Pegi
Subject: Urgent: Director Peters Q and A -APP@Lincoln for Fall 2014
Importance: High

Hi, here is what we have so far (Tracy, is question #2 the proper place for that response?) YES (tl)
Ive also attached the same Q and A. as shown below.
I will be leaving today at about Noon, so please send your answers using this format to Flip, as he will reply to the Board.

Responses to Questions from Director Peters re: Lincoln APP for fall of 2014.

1. Is the 700 estimate for Lincoln APP in 2014 correct?
There are currently 697 students assigned to APP at Lincoln for next year.

2. Is the north-end APP population growing in proportion to north-end enrollment growth or is it some kind of aberration: i.e., how
do you explain this growth?
We will be doing further analysis on APP eligibility and enrollment.

3. What are the plans for accommodating what will be the largest elementary school in the District? ____________

4. What is being done to address safety and logistic concerns: i.e., overcrowding in general, need for lunchroom space to accommodate
what may be close to 1,000 students, budget adjustments for staff, appropriate leadership?______________________

1. Request from Ms. Robyn Meyer
From: Robyn Meyer [mailto:seattlemeyer@msn.com]
Sent: Wednesday, April 30, 2014 03:12 PM Pacific Standard Time
Subject: WilPac FAQs

I was just reviewing your FAQs for the WilPac site. Your numbers do not at all jive with current enrollment. For example, I pulled actual
enrollment for the current 2nd, 3rd and 4
th
grades at the WilPac feeder schools: Bagley, Greenwood, Olympic View, Northgate and
Broadview Thompson (I reduced BT by 60% since 40% is the lowest number of kids to leave for a different middle school. That number
averages around 50% which would put even more kids at WilPac on day 1).

The feeder schools alone total 812 kids. The Whitman service area APP kids total 393 and then add 150 K-8 kids.

I would like a reconciliation of how you are arriving at 779 kids at the JM interim site in 2016-2017 and 795 kids at the WilPac site in 2017-
2018.

Thank you,

Robyn Meyer

2. Requests from Kim McCormick (2 emails)
Most Recent Email from Kim McCormick, Tuesday, May 6
th
at 5:41 p.m.
Dear Seattle Public Schools Board of Directors and Superintendent Banda,

Please consider the postponement of Action Item #4 on this afternoons School Board meeting agenda, BEX IV: Wilson-Pacific Elementary &
Middle School: Educational Specifications, until the community has had an opportunity to weigh in on the proposed educational
specifications, building and site design at the community meeting scheduled for the evening of May 13
th
.

The Wilson-Pacific project, budgeted at approximately $116M+ is the largest of all the BEXIV projects. It is very important that SPS listens
to the needs of the stakeholders in this project, and that the building design reflects the needs of students who will be assigned to the campus.
It is also extremely important that the Wilson-Pacific campus adequately-addresses the capacity needs of the surrounding area, so as not to
over-burden adjacent school campuses, such as JAMS, Whitman, and Hamilton.

One week ago, I sent a list of questions and concerns (see below) regarding the Wilson-Pacific Middle School project. Mr. Redmond replied
promptly, letting me know that Staff would try to answer my questions as soon as possible. I have not yet received answers to my questions.
I asked some difficult questions, and I can understand why it might take some time to answer them; however, the Board is scheduled to vote
on approval of the educational specifications of the Wilson-Pacific project at this afternoons School Board meeting, and if there hasnt been
time for Staff to answer the six questions that I sent in, I am concerned that the Board may also be missing answers to key questions pertaining
to this work, and thus, may not be in the position to make an informed decision
In addition to my original set of 6 questions, I would like to raise the following additional questions and concerns:

1. Has there been an operationally-based feasibility study done for the incorporation of the small, alternative AS-1/Native Heritage program
within the larger comprehensive middle school? If so, who participated in this study (i.e. regional executive directors, middle school
principals, K-8 principals, alternative school principals, Teaching and Learning, middle school teachers, community members, parents, etc).
2. Can you provide more details regarding the shared campus concept? How has the shared campus concept been operationally-defined? It's
reasonable that a small school (AS-1/Indian Heritage) would share the gym, cafeteria, music rooms, commons/auditorium, computer rooms,
library, etc as a cost-saving measure. Will the conditions of the shared building use be explicitly stated? Unless the details of the sharing of
space and resources are explicitly determined prior to co-location, and are under the direction of the regional executive director, and
mutually agreed-upon between the principals, the principal of the small school, as well as the small school community, may be subjected to a
constant battle for space and resources. This, in my opinion, would not stage the small school (AS-1/Indian Heritage) for growth and success.
3. Will there be a separate elementary library within the Wilson-Pacific middle school building for use by the grade K-5 students of AS-
1/Native Heritage Program? This program has historically enrolled students from struggling economic situations. It is important that those
students have access to an elementary school library collection, as public libraries are not located within a safe walking distance from the
Wilson-Pacific campus. If grade K-5 library space is not planned within the Wilson-Pacific Middle School building, will it be possible for AS-
1/Indian Heritage to have access to the Wilson-Pacific Elementary library? If so, will this access be explicitly stated prior to the opening of the
Wilson-Pacific campus?
4. Will there be a separate playground for AS-1/Native Heritage program grade K-5 students? The FAQs mention an elementary play space,
but there are no details regarding whether or not this space will have a play structure, room for basketball, tetherball, etc... If there are no
plans for a true elementary playground adjacent to the middle school building, will AS-1/Native Heritage students have access to the Wilson-
Pacific Elementary playground. If so, will the shared use be explicitly stated prior to the opening of the Wilson-Pacific campus?
5. Are the capacity projections for Wilson-Pacific based on current post-open enrollment numbers? As a future JAMS parent, I have been
active in both the JAMS SDAT as well as the Parent Core Design Team. Because of this, I am aware that the expected incoming 6
th
grade
enrollment for JAMS is currently 340 students. This is remarkable for a new middle school, and is, I feel, a testament to the hard work and
careful planning of Principal Montgomery and her team. I couldnt help but notice that if the 6
th
grade population continues to be 340
students or more, then JAMS will exceed its building capacity of 960 by 2016, and will have an enrollment of at least 1020, which is much
greater than the Growth Boundaries projection of 849. I am concerned that the enrollment projected for Wilson-Pacific may also be greater
than the Growth Boundaries projections, and will necessitate full use of the Wilson-Pacific middle school building, perhaps even with the
addition of portable classrooms. Please take the time to project enrollment based upon the most recent post-enrollment counts before
committing to a building design that may not be adequate in terms of capacity and flexibility.

I have also contacted Mr. Redman in reference to Principal Montgomerys role in the review of the Wilson-Pacific design, and was told that
she has provided the Wilson Pacific project team with valuable input before an in-depth study of the two programs at the middle school was
launched. I have asked for a link to this study, as hopefully it will address some of the issues to which I have inquired. I am also hoping that,
in addition to budget and building design feasibility, the study will address operational and teaching/learning concerns that I and others have
expressed concerning the Wilson-Pacific campus.

Thank you for your careful consideration of this matter.

Sincerely,

Kim McCormick
Parent and BLT Representative, John Rogers Elementary
JAMS SDAT and Parent Core Design Team

Answers from J oe and Eric re: questions from Ms. McCormick Below.
Cc: Becker, Eric P
Subject: RE: Wilson-Pacific Project - Questions and concerns

1. What is the seating capacity of the commons area (for lunch). Will the AS-1/Native Heritage K-8 have its own lunch shift, independent
of the middle school lunch shifts? If so, how many total lunch shifts are planned?*
The commons is designed to accommodate approximately 550 students, which is more than half of the total student population. The
building will therefore allow for either two or three lunch periods to be scheduled. When the school opens, administrators and Nutrition
Services will make a decision about the number of lunch periods to be scheduled.

2. Has there been a detailed analysis of how the commons and computer lab areas would be shared between the K-8 and
comprehensive middle school programs, particularly during times of computer-based testing?*
In addition to two computer labs, there will be a third Business and Marketing Lab that will be configured much like a computer lab. It has
been discussed with administrators that, between these three resources, there should be adequate availability of computer labs for both
schools even when testing is in progress, given current testing protocols.

3. Is there room for portable classrooms on the Wilson-Pacific campus, should either the elementary or middle school buildings exceed
their planned capacities? It would seem reasonable to assume that there may be the need for portable classrooms on the Wilson-
Pacific site, since both APP and Gen Ed programming have guaranteed assignment, and school capacity demands, in general, continue
to increase annually.
The elementary campus is master-planned for four portables and the middle school campus for six.

4. Will the middle school be a secure campus, especially in the shared areas? If so, how will this be implemented while simultaneously
providing access to K-8 parent and community volunteers?* ( I am aware that such scheduling and security concerns were expressed
during the Growth Boundaries discussions, when it was proposed that JAMS and Jane Addams K-8 be co-located. As you know, this
proposal was dropped, in favor of the programs being housed separately)
Yes, the middle school building will be secure according to District policies. Visitors, including parents and volunteers for either school,
will be expected to check in at the office and wear a badge indicating that they have been authorized by one of the office administrators.
The plans are currently in the Design Development phase and the details of daily operations and security will continue to be discussed
in forthcoming meetings with the planning principals and District Security staff. The physical location and separation of the two schools
is currently as described in FAQ #8, i.e. the K-8 will have a separate entry and identity and function as a school-within-a-school; the
younger children will be separated from the older, larger middle school students within the lower two stories of one wing, elementary
play areas will be provided away from the main middle school courtyard, and school-wide resources such as the commons and computer
labs will be shared.

5. Growth of AS-1/Native Heritage? Will enrollment of the AS-1/Native Heritage program be restricted to a maximum capacity of 150
students? This is the all-time low enrollment, historically, for the AS-1 program. Typical AS-1 enrollment, during periods without
closure threats, has been 250-300 students. Why is this valuable program being placed at a site with such constricted capacity
parameters?
The Board directed this placement of the Pinehurst K-8/Indian Heritage program to be located at the Wilson Pacific site at their 11.20.13
meeting. Pinehurst is an option school and thus, the Board can cap/manage its enrollment.

6. Will the Commons stage be sufficient for secondary school-level music and drama performances? Will there be accommodations for
sets, lighting and sound?
The commons stage will be designed for typical middle school performances, and will include a stage curtain, stage lighting, a backdrop
curtain, and a sound system designed by an acoustical engineer.

Email from Eric on Thursday, May 1st re: unanswered questions (below) for Ms. McCormick
Hi Tom,

It will take some time to pull these answers together. We need to meet with the planning principal to discuss #4. Hopefully Friday afternoon
or perhaps Monday, May 5 will work.

Thank you,
Eric Becker

Earliest Email from Ms. McCormick-her first six questions
From: Kim McCormick [mailto:kim.mccormick@comcast.net]
Sent: Wednesday, April 30, 2014 12:44 PM
To: Herndon, Flip; 'Pegi McEvoy'; Libros, Tracy; Wolf, J oseph A; Redman, Thomas L
Cc: Peaslee, Sharon D; Carr, Sherry L; McLaren, Martha; Martin-Morris, Harium; Patu, Betty; Peters, Susan M
Subject: Wilson-Pacific Project - Questions and concerns

Dear Dr. Herndon, Ms. McEvoy, Dr. Libros, Mr. Wolf, and Mr. Redman,

I have reviewed the recently-posted Wilson-Pacific FAQs, and had the following additional questions regarding the Wilson-Pacific project.

1. What is the seating capacity of the commons area (for lunch). Will the AS-1/Native Heritage K-8 have its own lunch shift, independent of the
middle school lunch shifts? If so, how many total lunch shifts are planned?*

2. Has there been a detailed analysis of how the commons and computer lab areas would be shared between the K-8 and comprehensive middle
school programs, particularly during times of computer-based testing?*

3. Is there room for portable classrooms on the Wilson-Pacific campus, should either the elementary or middle school buildings exceed their
planned capacities? It would seem reasonable to assume that there may be the need for portable classrooms on the Wilson-Pacific site, since
both APP and GenEd programming have guaranteed assignment, and school capacity demands, in general, continue to increase annually.

4. Will the middle school be a secure campus, especially in the shared areas? If so, how will this be implemented while simultaneously providing
access to K-8 parent and community volunteers?*

5. Growth of AS-1/Native Heritage? Will enrollment of the AS-1/Native Heritage program be restricted to a maximum capacity of 150 students?
This is the all-time low enrollment, historically, for the AS-1 program. Typical AS-1 enrollment, during periods without closure threats, has
been 250-300 students. Why is this valuable program being placed at a site with such constricted capacity parameters?

6. Will the Commons stage be sufficient for secondary school-level music and drama performances? Will there be accommodations for sets,
lighting, sound, etc?

* I am aware that such scheduling and security concerns were expressed during the Growth Boundaries discussions, when it was proposed
that JAMS and Jane Addams K-8 be co-located. As you know, this proposal was dropped, in favor of the programs being housed
separately.

Thank you for your consideration of this inquiry.

Kim McCormick
Parent and BLT rep, John Rogers Elementary

For reference: Wilson-Pacific FAQs:
http://www.seattleschools.org/modules/groups/homepagefiles/cms/1583136/File/Departmental%20Content/communications/documents/Wilson-
Pacific_FAQ_043014.pdf?sessionid=00a6162b2989a0033d349340aaffd32d

3. Request from Ms. Eden Mack follow up questions
Dear Mr. Redman,

Thanks for the response. Ive attached my original e-mail for reference. (and cced the other BOD members and Superintendent Banda as well)

What continues to concern me is this: The CURRENT enrollment projections for 2014-15 from the February school budgeting processes and
open enrollment are showing that there is a substantial increase in enrollment in the schools in that table. For example:

Hamilton Projected =883, but ACTUAL CURRENT Projection = 969. That is 86 more kids than expected = 3 classrooms and a 10%
increase over the November projection.
Eckstein Projected = 895, but ACTUAL CURRENT Projection = 950. That is 55 more kids than expected = 2 classrooms and a 6%
increase over the November projection.

There are more kids showing up than expected. The growth boundary decisions made in November were based on enrollment projections
which we now know are lower than what is actually happening. The enrollment projections used for BEX IV and what the decisions for what
types of schools to build in which locations are also lower than what is actually happening.

The Board can only make the best decisions possible based on the information that is presented. When they made those decisions for BEX and
for the growth boundaries they made sense based on what we knew then.

But NOW we KNOW that there are more kids showing up than projected than event 6 months ago. The only way to make sound decisions on
facilities needs going forward is to UPDATE the enrollment projections base on current reality, not the projections we know are now outdated
and inaccurate.

Can staff PLEASE re-evaluate the enrollment projections and capacity needs based on updated enrollment numbers and demographic
data?

Thank you for your service to Seattles school children,

Eden Mack, Legislative Chair
Seattle Council of Parent, Teacher and Student Associations
www.seattlecouncilptsa.org
Direct line: 206-240-6648

My first email response to Ms. Mack
From: Redman, Thomas L [mailto:tlredman@seattleschools.org]
Sent: Tuesday, April 29, 2014 7:40 AM
To: 'emercer@drizzle.com'
Cc: Peaslee, Sharon D; Carr, Sherry L; Peters, Susan M; McLaren, Martha; Herndon, Flip; Wolf, J oseph A
Subject: Your email to Director Peaslee

Dear Ms. Mack,
Director Peaslee has asked that I respond to the email you recently sent her.

In response to your questions, the table below compares each North Seattle middle school (Column 2) with its projected enrollment as of Fall
2013 for 2014-15 through 2017-18 (Columns 4-6), given the Growth Boundaries approved by the School Board on 11/20/13.

The table is part of Attachment 2 to the Board Action Report Intermediate Capacity Management Plan for Capital, Facilities and Enrollment
Planning, also approved by the Board on 11/20/`13. As such, at present it is the public record of the staffs work and response to the Board
and general community regarding most of your questions.

Here are links to the Board Action Report and attendant Attachment 2:
Board Action Report of November 20, 2013:
14%20agendas/112013agenda/20131120_ActionReport_InterCapMgmt.pdf

Attachment 2: the table which summarizes projected North Seattle middle school capacity and enrollment that is Attachment 2 to
the November 20, 2013 Board Action Report:
14%20agendas/112013agenda/20131120_InterCapMgmt_Attachment2.pdf

Regarding the future location of Pinehurst should it grow beyond 150 students: Its important to remember that Pinehurst is an option
school and thus the District can cap/manage its enrollment. If the Board wishes to expand the number of seats at Pinehurst, staff will develop
options/recommendations for Board and community consideration at that time.

North Middle Schools: Capacity Management Plan with full grade assignment (secondary schools)
Capacity versus Enrollment by Year
Capacity 2014-15 2015-16 2016-17 2017-18
JAMS enrollment 960 710 771 849 856
Whitman Enrollment 1,045 1,061 1,134 639 658
Eckstein Enrollment 1,269 895 935 1,027 1,023
Hamilton Enrollment 973 883 972 835 917
Wilson-Pacific Enrollment 1,000 795
John Marshall (interim) 852/952 808 (Jane Addams) 819 (Jane Addams) 779 (Wil-Pac GenED/APP) Loyal Hts. interim
McClure Enrollment 608 518 566 581 591
Note: These numbers exclude any transfers to JAMS through choice, which would reduce Jane Addams K-8 enrollment numbers

Best Regards,
Tom Redman
Capital and Facilities Communications

To: Wolf, J oseph A; Becker, Eric P; Herndon, Flip
Subject: Please review and edit as you wish: first set of answers to questions from Ms. McCormick
1. What is the seating capacity of the commons area (for lunch). Will the AS-1/Native
Heritage K-8 have its own lunch shift, independent of the middle school lunch shifts?
If so, how many total lunch shifts are planned?*
The commons is designed to accommodate approximately 550 students, which is more
than half of the total student population. The building will therefore allow for either two
or three lunch periods to be scheduled. When the school opens, administrators and
Nutrition Services will make a decision about the number of lunch periods to be
scheduled.

2. Has there been a detailed analysis of how the commons and computer lab areas
would be shared between the K-8 and comprehensive middle school programs,
particularly during times of computer-based testing?*
In addition to two computer labs, there will be a third Business and Marketing Lab that
will be configured much like a computer lab. It has been discussed with administrators
that, between these three resources, there should be adequate availability of computer
labs for both schools even when testing is in progress, given current testing protocols.

3. Is there room for portable classrooms on the Wilson-Pacific campus, should either the
elementary or middle school buildings exceed their planned capacities? It would
seem reasonable to assume that there may be the need for portable classrooms on
the Wilson-Pacific site, since both APP and Gen Ed programming have guaranteed
assignment, and school capacity demands, in general, continue to increase annually.
The elementary campus is master-planned for four portables and the middle school
campus for six.

4. Will the middle school be a secure campus, especially in the shared areas? If so, how
will this be implemented while simultaneously providing access to K-8 parent and
community volunteers?* ( I am aware that such scheduling and security concerns
were expressed during the Growth Boundaries discussions, when it was proposed
that JAMS and Jane Addams K-8 be co-located. As you know, this proposal was
dropped, in favor of the programs being housed separately)
Yes, the middle school building will be secure according to District policies. Visitors,
including parents and volunteers for either school, will be expected to check in at the
office and wear a badge indicating that they have been authorized by one of the office
administrators. The plans are currently in the Design Development phase and the
details of daily operations and security will continue to be discussed in forthcoming
meetings with the planning principals and District Security staff. The physical location
and separation of the two schools is currently as described in FAQ #8, i.e. the K-8
will have a separate entry and identity and function as a school-within-a-school; the
younger children will be separated from the older, larger middle school students within
the lower two stories of one wing, elementary play areas will be provided away from the
main middle school courtyard, and school-wide resources such as the commons and
computer labs will be shared.

5. Growth of AS-1/Native Heritage? Will enrollment of the AS-1/Native Heritage
program be restricted to a maximum capacity of 150 students? This is the all-time
low enrollment, historically, for the AS-1 program. Typical AS-1 enrollment, during
periods without closure threats, has been 250-300 students. Why is this valuable
program being placed at a site with such constricted capacity parameters?
The Board directed this placement of the Pinehurst K-8/Indian Heritage program to be
located at the Wilson Pacific site at their 11.20.13 meeting. Pinehurst is an option school
and thus, the Board can cap/manage its enrollment.

6. Will the Commons stage be sufficient for secondary school-level music and drama
performances? Will there be accommodations for sets, lighting and sound?
The commons stage will be designed for typical middle school performances, and will
include a stage curtain, stage lighting, a backdrop curtain, and a sound system designed
by an acoustical engineer.

From: Cheri Hendricks
To: Wolf, J oseph A
Cc: Eric P Becker; J ustine Kim
Subject: Re: Wilson Pacific Elementary & Middle School Deviations
Hi Joe-
I'm checking in on the status of responses to this outstanding questions. Will you be able to
get them to us by the end of THIS week, please?
Thank you, Cheri.
On Apr 28, 2014, at 9:32 AM, "Wolf, Joseph A" <jawolf@seattleschools.org> wrote:
Cheri thank you for these docs and the very clear ask of me. I should have my responses to you
and Eric no later than the end of this week.

From: Cheri Hendricks [mailto:cheri@broadview.us]
Sent: Saturday, April 26, 2014 3:31 PM
To: Wolf, J oseph A
Cc: Susan Fore; Becker, Eric P; J ustine Kim
Subject: Wilson Pacific Elementary & Middle School Deviations

Hi Joe --

Thank you for meeting with us and hanging in there to get thru the list of deviations for both
projects.

I am forwarding four documents:

1) The notes regarding our agreements on the Elementary Deviations and Middle School
Deviations captured from the various meetings we have had with you.
-
Please review and make sure we have accurately captured our discussions and your intent.
-
As we've discussed before, I have highlighted in yellow those items for which you'll follow up
so that they're easy to find. We would really appreciate it if you could get us the
information in the highlighted sections by May 15th, as the project is in the middle of
Design Development and we need that information before the Construction Documents
phase.
-
Also, for your convenience I have noted where we agreed that a deviation or verification
should be global, so that you can readily track these and fold them into the next version of the
Generic Ed Specs.

2) The Elementary and Middle School Deviations in an Excel workbook so that if you wish
you may respond to the highlighted items for followup in the spreadsheets (one tab in the
workbook is the elementary, the other is the middle school).

3) Separate meeting minutes capturing our discussion regarding Pinehurst, so that the
evolution of how that school-within-a-school will be accommodated is captured and can be
distributed to the other stakeholders.

Please let me know if you have any comments before we distribute the Pinehurst minutes to
others.

Cheri Hendricks
BroadView Associates, Ltd.
Construction Planning & Management
for Schools and Non-Profits
PO Box 30154
Seattle, WA 98113
206 365-6400

Cheri Hendricks
BroadView Associates, Ltd.
Construction Planning & Management
for Schools and Non-Profits
PO Box 30154
Seattle, WA 98113
206 365-6400

From: Libros, Tracy
To: Baker, Annette M; Sebring, Linda
Cc: Herndon, Flip
Subject: Updated budget spreadsheet
Date: Wednesday, May 07, 2014 8:22:06 PM
Sending link in a separate email; connectivity problems.

This version reflects two changes, highlighted in blue. Annette, an email from Karla said that Arbor
Heights has 2 Access classes, but thats not correct. (Lets hope things settle in so we dont end up
with another rainbow of highlighted changes!!)
1. Change in SM1/1a numbers for Salmon Bay. (Annette, thanks for forwarding that email
that I had not received from SpEd.)
2. Deletion of the 158 additional ELL students.

I am very confident that the email Karla just sent about STEM and Arbor Heights is wrong Arbor
Heights has two SM1g classes so I have NOT changed that in the spreadsheet.

Still waiting to hear back from SpEd on:

1. Possible Pinehurst/Salmon Bay shift in location of Access.
2. Possible relocation of 3 PreK classes (2 PreK, 1 Ext Day) to Old Van Asselt. (Michaela
thought they would know about this by the end of the week.)

From: Libros, Tracy
To: Barbello, J ulie A
Subject: RE: New Public Records Request for documents relating to SpEd programs at Pinehurst
I think anything I have would be reflected in emails. If I think of anything else, Ill let you know.

From: Barbello, J ulie A
To: Clancy, Michaela; McWilliams, Zakiyyah B; Libros, Tracy; Wolf, J oseph A; Brown, Heather A; Carter,
Elizabeth R
Cc: Merca, Roy; Ayer, Erika J ; Schiers, Andrea L
Subject: FW: New Public Records Request for documents relating to SpEd programs at Pinehurst

Hi all,

I wanted to give you a heads up on this public records request we received today that concerns
you. I believe it is in anticipation of an OSPI citizens complaint regarding reassignment of some
SpEd students (rising kindergarteners) from Daniel Bagley to Pinehurst. I am going to clarify with
the requestor and try to narrow this down a bit, but I anticipate that the requestor may not want
to narrow it at all.

So, can you please look through your files for any records that would be responsive to the
placement of SpEd programs or students at Pinehurst for next year? Records regarding the
decision-making process or justification for putting certain programs there? I will be running an
email search for any responsive email correspondence, so dont worry about those.

Please let me know if you have any questions or any information you think would help with this
request. Thanks in advance!

Julie

Julie A Barbello
Public Records Officer
General Counsel's Office
Phone: 206-252-0122
Fax: 206-252-0111
jabarbello@seattleschools.org

From: P and C McCormick [mailto:cpvmac@hotmail.com]
To: Barbello, J ulie A
Subject: New Public Records Request for documents relating to SpEd programs at Pinehurst

Good afternoon Julie,

Please provide all relevant documents relating to the siting, program placement and
development, and SpEd student assignment to Pinehurst at Lincoln. The date range is likely
11/1/13 to present. District employees who may be involved in this matter include:

Enrollment services staff
Facilities planning staff
Special Education staff
Executive Leadership team
Principal at Pinehurst
Principal at Daniel Bagley

Only the SpEd programs slated for the 2014-2015 year. The program placement decision
impacts capacity, enrollment and facilities (Lincoln and W-P).

I'm sorry that I cannot narrow this down further.

I realize that some redaction may be necessary for the documents relating to individual
student assignment or placement. Please provide the documents without PII first.

Let me know if I can clarify any of this.

Thank you,
Cecilia McCormick
206-595-2366
To: Wolf, J oseph A
Subject: FW: Wilson-Pacific Project - Questions and concerns
I noticed you were left off this FYI.

Chris Richardson
(206) 252-0788 Desk
(206)793-8477 Cell

Cc: Herndon, Flip; Libros, Tracy

Facilities Planning would not have conducted such a study issues regarding program decisions are a Teaching and Learning responsibility.

I recall the mixing of AS1/Indian heritage with a 6-8 middle school was first proposed by a board member at a school board meeting in response to
community agitation regarding the 2 programs. Until that was broached and then approved by the board, we had never even considered such a
thing.

Chris Richardson
(206) 252-0788 Desk
(206)793-8477 Cell

Sent: Wednesday, May 07, 2014 8:29 AM
Cc: Herndon, Flip; Libros, Tracy

Chris, see stream below. Do we have a document I could send her that relates to this study? (or a link?)

From: Libros, Tracy

I think that would be something from Joes shop maybe Chris has. Or, check the Nov 20 Board meeting documents and attachments from
capacity management.

To: Wolf, J oseph A; Libros, Tracy; Becker, Eric P; Herndon, Flip

Hi, please note Ms. McCormicks question in yellow. Do we have this link or do we have a document I could send her that relates to this study?
Thanks,

Sent: Tuesday, May 06, 2014 2:30 PM
Cc: Montgomery, Paula

Dear Mr. Redmond,

Thank you, very much, for your reply.

I was aware that Principal Montgomery had attended one meeting regarding the Wilson-Pacific MS design, where she had offered input
concerning the proposed re-design of the building, incorporating the 150-seat AS-1/Indian Heritage program into the comprehensive middle
school (original slated to serve 1000 students).

As you may know, I have served on both the JAMS SDAT team and JAMS Parent Core Design Team with Principal Montgomery. I am familiar with
her educational philosophies as well as her preferences for middle school design and operation. Central to her educational philosophy is the
grouping of classrooms, including science labs, by grade level. This is something that we are implementing at JAMS, and I personally feel it is a
very sound and effective design. From what I understand about the Wilson-Pacific MS re-design, with the 150-seat K-8 incorporated into the
comprehensive middle school, some of the changes made to the design to accommodate the K-8 are contrary to what I understand to be Principal
Montgomerys preferred middle school building design and operational preferences, particularly pertaining to the classroom arrangement within
the three wings and the science lab placement.

I also worked closely with Principal Montgomery in Fall 2013, when the Growth Boundaries proposal included co-location of Jane Addams K-8 and
JAMS at the Jane Addams building. I knew that Principal Montgomery had concerns about the co-location of a small program (the JAMS 6
th
grade
roll-up) with the larger K-8 program. There was a very real concern that the nascent JAMS program would not get off to the strong start,
independent start necessary to succeed - as well as aid in the relief of crowding at other North Seattle middle schools - if it was implemented via
co-location with the much larger K-8 program. There were concerns that the undesirable co-location scenario would drive would-be JAMS
families to chose other middle school options. There were also concerns about funding and staffing issues, as well as security issues and
operational scheduling and space/resource sharing issues. Fortunately, the JAMS and Jane Addams K-8 co-location scenario did not make it to the
final Growth Boundaries, plan, and I had thought that this was, in part, due to the concerns expressed by Principal Montgomery. Knowing her
preferences for middle school design, as well as being aware of her concerns pertaining to program co-location, especially that of a small program
being placed within a larger program, I hope you can understand my surprise in seeing that Principal Montgomerys implied endorsement of the
Wilson-Pacific redesign in the Wilson-Pacific FAQs.

In your reply, you mentioned an in-depth study that was performed regarding the combining of the two programs at the middle school. Are the
results of this study available online? If so, please provide a link to the document.

Thank you for your time.

Kim

Kim McCormick
206-679-8538

To: 'Kim McCormick'

Dear Ms. McCormick,
As promised, here is the response to your comment below. Our BEX IV Wilson Pacific project team has discussed your comment with Principal
Montgomery, the planning principal for the Jane Addams middle school design: she has provided the Wilson Pacific project team with valuable
input before an in-depth study of the two programs at the middle school was launched. Paula has recently told our Wilson-Pacific construction
team that she believes that the (Wilson-Pacific project) architects are implementing the boards directive in the best way possible.
Best Regards,
Tom

Thank you.

I would also like to mention that I found this statement from the FAQs to be confusing:

Pinehurst K-8 Principal Roy Merca, middle school principal Paula Montgomery and Executive
Director of Schools/former middle school principal Jon Halfaker have reviewed the integration of
the K-8 within the middle school to ensure that the middle school's programs are not
compromised.

It is my understanding that Principal Montgomery has expressed concerns about the Wilson-Pacific project, as currently proposed, with the AS-
1/Native Heritage K-8 placed in the comprehensive middle school building. Because of this, I feel that this statement is a bit misleading, as it gives
the impression that the project, as currently proposed, has met her approval, when this may not necessarily be the case.

Thank you.

Kim McCormick

To: 'Kim McCormick'; Herndon, Flip; 'Pegi McEvoy'; Libros, Tracy; Wolf, J oseph A

Dear Ms. McCormick: thank you for your questions. We will try to answer them as soon as possible.
Best Regards,
Tom Redman
Capital Communications




1. What is the seating capacity of the commons area (for lunch). Will the AS-1/Native Heritage K-8 have its own lunch shift, independent of
the middle school lunch shifts? If so, how many total lunch shifts are planned?*

2. Has there been a detailed analysis of how the commons and computer lab areas would be shared between the K-8 and comprehensive
middle school programs, particularly during times of computer-based testing?*

3. Is there room for portable classrooms on the Wilson-Pacific campus, should either the elementary or middle school buildings exceed their
planned capacities? It would seem reasonable to assume that there may be the need for portable classrooms on the Wilson-Pacific site,
since both APP and GenEd programming have guaranteed assignment, and school capacity demands, in general, continue to increase
annually.

providing access to K-8 parent and community volunteers?*

students? This is the all-time low enrollment, historically, for the AS-1 program. Typical AS-1 enrollment, during periods without closure
threats, has been 250-300 students. Why is this valuable program being placed at a site with such constricted capacity parameters?

6. Will the Commons stage be sufficient for secondary school-level music and drama performances? Will there be accommodations for sets,
lighting, sound, etc?

* I am aware that such scheduling and security concerns were expressed during the Growth Boundaries discussions, when it was proposed that
JAMS and Jane Addams K-8 be co-located. As you know, this proposal was dropped, in favor of the programs being housed separately.


Kim McCormick


From: McWilliams, Zakiyyah B on behalf of Klopfer, Pamela
To: Aramaki, Kelly; McWilliams, Zakiyyah B; Clancy, Michaela; Tolley, Michael F
Cc: Carter, Elizabeth R; Herzog, Wayne D; Wiley, Delinda
Subject: RE: Post-SEAAC Meeting
I will look for a time and schedule.

Pamela Klopfer
Senior Administrative Assistant
Special Education Department
(206) 252-0054
paklopfer@seattleschools.org

From: Aramaki, Kelly
To: McWilliams, Zakiyyah B; Clancy, Michaela; Tolley, Michael F
Cc: Carter, Elizabeth R; Herzog, Wayne D
Subject: Post-SEAAC Meeting
Importance: High

Hi Zee, Michaela, Michael, Beth and Wayne,

Can we meet to debrief the SEAAC meeting? There are a few issues that we should follow-up on prior to
the June 3rd SEAAC meeting, including:
1. Transportation Issues snow/ice transportation and transportation on early release and late start
days
2. Ensuring new SpEd programs have curriculum, materials, etc. on the first day of school
3. Elevator issues
4. Research-based curriculum for SM4 classes
5. Enrollment issues not using SpEd students to manage capacity; prioritizing SpEd students as a
protected class of students over general education students
6. Bagley/Pinehurst issue
7. Communication concerns school staffs saying different things than central office staff, and
parents not being in the know
8. RISER process addressing the points in the RISER process recommendation that was written by
SEAAC
Kelly
From: Carter, Elizabeth R
To: Aramaki, Kelly; McWilliams, Zakiyyah B; Clancy, Michaela; Tolley, Michael F
Cc: Herzog, Wayne D
Subject: RE: Post-SEAAC Meeting
Date: Wednesday, May 07, 2014 10:55:44 AM
I am just now getting to my desk. Have you had an opportunity to debrief?

Beth Carter
Early Childhood Special Education Supervisor
MS 31-720
PO Box 34165
Seattle WA. 98124-1165
Office: 206-252-0665
Fax: 206-252-0804
ercarter@seattleschools.org

From: Aramaki, Kelly
To: McWilliams, Zakiyyah B; Clancy, Michaela; Tolley, Michael F
Cc: Carter, Elizabeth R; Herzog, Wayne D
Subject: Post-SEAAC Meeting
Importance: High

Hi Zee, Michaela, Michael, Beth and Wayne,

Can we meet to debrief the SEAAC meeting? There are a few issues that we should follow-up on prior to
the June 3rd SEAAC meeting, including:
1. Transportation Issues snow/ice transportation and transportation on early release and late start
days
2. Ensuring new SpEd programs have curriculum, materials, etc. on the first day of school
3. Elevator issues
4. Research-based curriculum for SM4 classes
5. Enrollment issues not using SpEd students to manage capacity; prioritizing SpEd students as a
protected class of students over general education students
6. Bagley/Pinehurst issue
7. Communication concerns school staffs saying different things than central office staff, and
parents not being in the know
8. RISER process addressing the points in the RISER process recommendation that was written by
SEAAC
Kelly
To: Libros, Tracy
Will do. Thanks.

From: Libros, Tracy
To: Herndon, Flip; Redman, Thomas L
Cc: Wolf, J oseph A; Becker, Eric P; Halfaker, J on

Im not aware of a study either not sure what was intended. I suggested that Tom check with Chris Richardson since Joe is out.

From: Herndon, Flip
Cc: Wolf, J oseph A; Libros, Tracy; Becker, Eric P; Halfaker, J on
Subject: Re: Wilson-Pacific Project - Questions and concerns

I'm not aware of a study. I know there were conversations between principals and EDS and some other SPS staff, but I can't say whether or not there was
any reference or reliance on a study.
Sent from my iPhone
On May 7, 2014, at 6:32 AM, "Redman, Thomas L" <tlredman@seattleschools.org> wrote:
Hi, please note Ms. McCormicks question in yellow. Do we have this link or do we have a document I could send her that relates to this
study?
Thanks,


Dear Mr. Redmond,


concerning the proposed re-design of the building, incorporating the 150-seat AS-1/Indian Heritage program into the comprehensive
middle school (original slated to serve 1000 students).

As you may know, I have served on both the JAMS SDAT team and JAMS Parent Core Design Team with Principal Montgomery. I am familiar
with her educational philosophies as well as her preferences for middle school design and operation. Central to her educational philosophy
is the grouping of classrooms, including science labs, by grade level. This is something that we are implementing at JAMS, and I personally
feel it is a very sound and effective design. From what I understand about the Wilson-Pacific MS re-design, with the 150-seat K-8
incorporated into the comprehensive middle school, some of the changes made to the design to accommodate the K-8 are contrary to what
I understand to be Principal Montgomerys preferred middle school building design and operational preferences, particularly pertaining to
the classroom arrangement within the three wings and the science lab placement.

I also worked closely with Principal Montgomery in Fall 2013, when the Growth Boundaries proposal included co-location of Jane Addams K-
8 and JAMS at the Jane Addams building. I knew that Principal Montgomery had concerns about the co-location of a small program (the
JAMS 6
th
grade roll-up) with the larger K-8 program. There was a very real concern that the nascent JAMS program would not get off to the
strong start, independent start necessary to succeed - as well as aid in the relief of crowding at other North Seattle middle schools - if it was
implemented via co-location with the much larger K-8 program. There were concerns that the undesirable co-location scenario would drive
would-be JAMS families to chose other middle school options. There were also concerns about funding and staffing issues, as well as
security issues and operational scheduling and space/resource sharing issues. Fortunately, the JAMS and Jane Addams K-8 co-location
scenario did not make it to the final Growth Boundaries, plan, and I had thought that this was, in part, due to the concerns expressed by
Principal Montgomery. Knowing her preferences for middle school design, as well as being aware of her concerns pertaining to program
co-location, especially that of a small program being placed within a larger program, I hope you can understand my surprise in seeing that
Principal Montgomerys implied endorsement of the Wilson-Pacific redesign in the Wilson-Pacific FAQs.

In your reply, you mentioned an in-depth study that was performed regarding the combining of the two programs at the middle school. Are
the results of this study available online? If so, please provide a link to the document.


Kim

Kim McCormick
206-679-8538

To: 'Kim McCormick'

Dear Ms. McCormick,
As promised, here is the response to your comment below. Our BEX IV Wilson Pacific project team has discussed your comment with
Principal Montgomery, the planning principal for the Jane Addams middle school design: she has provided the Wilson Pacific project team
with valuable input before an in-depth study of the two programs at the middle school was launched. Paula has recently told our Wilson-
Pacific construction team that she believes that the (Wilson-Pacific project) architects are implementing the boards directive in the best
way possible.
Best Regards,
Tom

Thank you.


compromised.

It is my understanding that Principal Montgomery has expressed concerns about the Wilson-Pacific project, as currently proposed, with the
AS-1/Native Heritage K-8 placed in the comprehensive middle school building. Because of this, I feel that this statement is a bit misleading,
as it gives the impression that the project, as currently proposed, has met her approval, when this may not necessarily be the case.

Thank you.

Kim McCormick


Best Regards,
Tom Redman




1. What is the seating capacity of the commons area (for lunch). Will the AS-1/Native Heritage K-8 have its own lunch shift,
independent of the middle school lunch shifts? If so, how many total lunch shifts are planned?*


3. Is there room for portable classrooms on the Wilson-Pacific campus, should either the elementary or middle school buildings
exceed their planned capacities? It would seem reasonable to assume that there may be the need for portable classrooms on the
Wilson-Pacific site, since both APP and GenEd programming have guaranteed assignment, and school capacity demands, in general,
continue to increase annually.


parameters?

6. Will the Commons stage be sufficient for secondary school-level music and drama performances? Will there be accommodations
for sets, lighting, sound, etc?

* I am aware that such scheduling and security concerns were expressed during the Growth Boundaries discussions, when it was
proposed that JAMS and Jane Addams K-8 be co-located. As you know, this proposal was dropped, in favor of the programs being
housed separately.


Kim McCormick


From: Halfaker, J on
To: Herndon, Flip; Redman, Thomas L
Cc: Wolf, J oseph A; Libros, Tracy; Becker, Eric P
Nothing that I am aware of.

Jon Halfaker
Executive Director of Northwest Region Schools

From: Herndon, Flip
Cc: Wolf, J oseph A; Libros, Tracy; Becker, Eric P; Halfaker, J on

I'm not aware of a study. I know there were conversations between principals and EDS and some other SPS staff, but I can't say whether or not there was
any reference or reliance on a study.
Sent from my iPhone
Hi, please note Ms. McCormicks question in yellow. Do we have this link or do we have a document I could send her that relates to this
study?
Thanks,


Dear Mr. Redmond,


concerning the proposed re-design of the building, incorporating the 150-seat AS-1/Indian Heritage program into the comprehensive
middle school (original slated to serve 1000 students).

As you may know, I have served on both the JAMS SDAT team and JAMS Parent Core Design Team with Principal Montgomery. I am familiar
with her educational philosophies as well as her preferences for middle school design and operation. Central to her educational philosophy
is the grouping of classrooms, including science labs, by grade level. This is something that we are implementing at JAMS, and I personally
feel it is a very sound and effective design. From what I understand about the Wilson-Pacific MS re-design, with the 150-seat K-8
incorporated into the comprehensive middle school, some of the changes made to the design to accommodate the K-8 are contrary to what
I understand to be Principal Montgomerys preferred middle school building design and operational preferences, particularly pertaining to
the classroom arrangement within the three wings and the science lab placement.

I also worked closely with Principal Montgomery in Fall 2013, when the Growth Boundaries proposal included co-location of Jane Addams K-
8 and JAMS at the Jane Addams building. I knew that Principal Montgomery had concerns about the co-location of a small program (the
JAMS 6
th
grade roll-up) with the larger K-8 program. There was a very real concern that the nascent JAMS program would not get off to the
strong start, independent start necessary to succeed - as well as aid in the relief of crowding at other North Seattle middle schools - if it was
implemented via co-location with the much larger K-8 program. There were concerns that the undesirable co-location scenario would drive
would-be JAMS families to chose other middle school options. There were also concerns about funding and staffing issues, as well as
security issues and operational scheduling and space/resource sharing issues. Fortunately, the JAMS and Jane Addams K-8 co-location
scenario did not make it to the final Growth Boundaries, plan, and I had thought that this was, in part, due to the concerns expressed by
Principal Montgomery. Knowing her preferences for middle school design, as well as being aware of her concerns pertaining to program
co-location, especially that of a small program being placed within a larger program, I hope you can understand my surprise in seeing that
Principal Montgomerys implied endorsement of the Wilson-Pacific redesign in the Wilson-Pacific FAQs.

In your reply, you mentioned an in-depth study that was performed regarding the combining of the two programs at the middle school. Are
the results of this study available online? If so, please provide a link to the document.


Kim

Kim McCormick
206-679-8538

To: 'Kim McCormick'

Dear Ms. McCormick,
As promised, here is the response to your comment below. Our BEX IV Wilson Pacific project team has discussed your comment with
Principal Montgomery, the planning principal for the Jane Addams middle school design: she has provided the Wilson Pacific project team
with valuable input before an in-depth study of the two programs at the middle school was launched. Paula has recently told our Wilson-
Pacific construction team that she believes that the (Wilson-Pacific project) architects are implementing the boards directive in the best
way possible.
Best Regards,
Tom

Thank you.


compromised.


Thank you.

Kim McCormick


Best Regards,
Tom Redman








parameters?


housed separately.


Kim McCormick


From: Parks, Karla A
To: Parks, Karla A; Clancy, Michaela
Cc: Thorson, Beth M; Brown, Heather A; Studley, Sherry; Richards, Ryan F; Olson, J eff; Carter, Elizabeth R
Subject: RE: Start-of-School issues
Date: Tuesday, May 06, 2014 5:06:21 PM
See below for updates

Karla Parks |Special Education Info. Management Lead | Seattle Public Schools
PO Box 34165 | Seattle, WA 98124 | MS 31-725 | t: 206.252.0848

Sent: Monday, May 05, 2014 3:58 PM
To: Clancy, Michaela
Cc: Thorson, Beth M; Brown, Heather A; Studley, Sherry; Richards, Ryan F; Olson, J eff; Carter, Elizabeth
R
Subject: Start-of-School issues

I need to have resolution, as soon as possible, on any self-contained programs at the following
schools:

1. Eckstein new SM4 classroom is there capacity/portable placement concern (Kim
Whitworth). Sherry S/Teresa S
Solution proposed needs review/approval by Michaela

2. Pinehurst Bagley students assigned to Pinehurst is not working out parent complaints.
Heather B/Sherry S/Teresa S
No update

3. Jane Adams Middle School capacity is not an issue and school needs to know that there
will be another SM4 program. Sherry S/Teresa S
Solution proposed needs review/approval by Michaela

4. Graham Hill reassignments to Emerson SM2i needs to be reassigned to Emerson. Beth
T/Marcella H
Needs 10 SM2i students reassigned to Emerson; budget has correctly given 1 SM2i class to
Graham Hill now we just need to move the students.

5. South Shore Access has changed who is addressing this? Beth T/Marcella H
How are we addressing this? There is currently only 1 student assigned to South Shores
SM2i program for next year

6. Kimball now, has no room for SM4 where to put this? Beth T/Marcella H
No update

Can folks give me an update so that we will be prepared at the next start of-school meeting?


From: Libros, Tracy
To: Carson, Hubert W; Wolf, J oseph A
Subject: RE: Wil-Pac and Whitman MS AA capacity and resident count balance for 2017-18
Date: Tuesday, May 06, 2014 8:53:05 AM
Joe, are we counting 150 seats pulled out of capacity for Pinehurst from WP MS?

From: Carson, Hubert W
Sent: Tuesday, May 06, 2014 7:27 AM
To: Libros, Tracy; Wolf, J oseph A
Subject: Wil-Pac and Whitman MS AA capacity and resident count balance for 2017-18

Data below to answer questions on Wil-Pac and Whitman MS AA capacity and resident count
balance for 2017-18.

Wilson-Pacific MS:
Right-sized capacity: 1000
APP students from Wil-Pac and Whitman AAs: 226
Capacity remaining for non-APP: 774
Non-APP AA resident count: 531
Capacity surplus/shortage: 243 surplus

Whitman MS:
Right-sized capacity: 832
Non-APP AA resident count: 686
Capacity surplus/shortage: 146 surplus

Data used in the analysis:
AA MS boundaries that were approved and amended by the Board on Nov 20, 2013.
School Year 2017-18 projections from 2013 by Census Block, with adjustments for Choice, Option,
and APP school enrollment of AA residents.
School capacity calculated for right-sized school configuration and adjusted for SpEd.

-Bert

To: Edwards, Earl H
Cc: Tina Christiansen; Wolf, J oseph A
Subject: RE: 2nd elementary at Lincoln question
Date: Tuesday, May 06, 2014 8:22:31 AM
Ok, good. Reminder that Pinehurst K-8 and the Indian Heritage programs are combining and will
have a new program name before the start of the 2014-15 school year.

Sent: Tuesday, May 06, 2014 7:56 AM
Cc: Tina Christiansen; Wolf, J oseph A
Subject: Re: 2nd elementary at Lincoln question

Pinehurst K-8
Sent from my iPhone
Joe, who is moving into the remodeled Lincoln South Wing?
Thanks,
Tom

To: 'Tina Christiansen'
Cc: Redman, Thomas L

I will leave that up to Tom. I dont know what you would call it. Certainly not Second
Elementary School at Lincoln South Wing.

Earl H. Edwards
Mobile 206-551-8849

From: Tina Christiansen [mailto:tina@writeasrain.com]
To: Edwards, Earl H
Subject: Re: 2nd elementary at Lincoln question

Does this 2014 summer project need a sign?

Tina

On May 5, 2014, at 2:03 PM, Edwards, Earl H <ehedwards@seattleschools.org>
wrote:

The title Second Elementary at Lincoln South Wing was just a place holder for
whoever planning decided to move there. It is just a title for the construction
project. Once the construction is finished so will the title.

Pinehurst K-8 is moving into the South Wing, on the first and second floors.

Indian Heritage, I understand from Flip, will move into the old gym building at Lincoln.
I know very little about that program, or where they are located.

Earl H. Edwards
Mobile 206-551-8849

To: Edwards, Earl H

Thanks, Earl: to clarify: when we say 2
nd
Elementary, is this space also for Grades
6,7, and 8 for Pinehurst (and Indian Heritage)?
Just a reminder that Pinehurs K-8/Indian Heritage program will likely have a new name
within the next 30-60 days

To: 'Tina Christiansen'

Pinehurst K-8 will move in this summer along with three new Special Ed programs.

Earl H. Edwards
Mobile 206-551-8849

From: Tina Christiansen [mailto:tina@writeasrain.com]
To: Edwards, Earl H
Subject: 2nd elementary at Lincoln question

Earl,
What school will be using the second elementary at Lincoln? It keeps getting
listed, but there is nothing that I can find about who will actually be occupying
that second elementary.

Tina

Tina Riss Christiansen
Wordsmith
tina@writeasrain.com | 206.229.7726

Write as Rain

Communications, LLC
PO Box 60176
Shoreline, Washington 98160
www.writeasrain.com
LinkedIn
Facebook
Twitter

For the right words Write as Rain

From: Libros, Tracy
Cc: Parks, Karla A
Subject: FW: Waitlist for SM4
Date: Monday, May 05, 2014 3:59:08 PM
Michaela,
Im going to tell her no for right now didnt know if this information would be helpful in dealing
with the Pinehurst situation.

From: Ayer, Erika J
To: Libros, Tracy
Cc: Brown, Heather A
Subject: Waitlist for SM4

I noticed we have two students on the SM4 wait list. We only have 3 students in our K-2 classroom. Can
we move them into our class?

Erika
From: Brown, Heather A
To: Edwards, Earl H
Cc: Hornby, Anita D; Clancy, Michaela
Subject: RE: Pinehurst Move to Lincoln
Michaela has the most information regarding all of this unfortunately is out today

Heather A. Brown, MiT
Special Education Supervisor Seattle Schools
NW Region | Vision Services | DHH Services
206.252.0836
habrown@seattleschools.org

To: Brown, Heather A
Cc: Hornby, Anita D
Subject: Pinehurst Move to Lincoln

Are your three SPED programs currently scheduled to be at Lincoln (K/2, Access, and 3/5) moving
from somewhere else? Do they have classroom furniture? Do you have teacher names?

S115 SPED K/2
S116 SPED Access
S201 SPED 3/5

Earl H. Edwards
Mobile 206-551-8849

To: Edwards, Earl H
Subject: RE: Pinehurst Move to Lincoln
sorry to not get back to you.
Got thrown into the tornado of my job today Mondays always tough
but tea/coffee at some point sounds great.

Special Education Supervisor Seattle Schools
NW Region | Vision Services | DHH Services
206.252.0836

Cc: Hornby, Anita D
Subject: Pinehurst Move to Lincoln

Are your three SPED programs currently scheduled to be at Lincoln (K/2, Access, and 3/5) moving
from somewhere else? Do they have classroom furniture? Do you have teacher names?

S115 SPED K/2
S116 SPED Access
S201 SPED 3/5

Earl H. Edwards
Mobile 206-551-8849

To: Gainer, Heidi; Studley, Sherry
Subject: RE: Wilson Pacific Nurse & Health Clinic/Special Education (SpEd) meeting
Date: Saturday, May 03, 2014 7:09:52 PM
I am trying to attend the reschedule and let them know. Thanks for offering Heidi

From: Gainer, Heidi
Sent: Tuesday, April 22, 2014 2:27 PM
To: Clancy, Michaela; Studley, Sherry
Subject: FW: Wilson Pacific Nurse & Health Clinic/Special Education (SpEd) meeting

Hi Michaela and Sherry- I attended a Wil Pac planning meeting in the Fall, because Beth Campbell was
not available. Do you want me to attend again?
From: Paige McGehee [paigem@sojsea.com]
To: jsuleiman@seattleschools.org; McWilliams, Zakiyyah B; Clancy, Michaela; Studley, Sherry; Brown,
Heather A; Campbell, Elizabeth A; Gainer, Heidi; Hornby, Anita D; DeBell, Marie; J ohnson, Kathleen H;
Becker, Eric P; J ustine Kim; cheri@broadview.us; sfore@mahlum.com
Subject: Wilson Pacific Nurse & Health Clinic/Special Education (SpEd) meeting
Good Afternoon,

We are trying to set up a time to discuss accommodating Pinehurst K-8 within the new Wilson
Pacific Elementary School. Some of you might have been expecting an invite for this afternoon.
Unfortunately we were not able to get all necessary participants and will have to try again for a
later date. I apologize for the last minute follow-up.

Paige McGehee
Shiels Obletz Johnsen, Inc.
800 Fifth Avenue, Suite 4130
Seattle, WA 98104
P: (206) 838-3702
F: (206) 838-3712

To: Whitworth, Kim; Garmoe, Misa; Brown, Heather A; Studley, Sherry; Halfaker, J on
Cc: McWilliams, Zakiyyah B
Subject: RE: Pinehurst ACCESS for 2014-2015?
Date: Saturday, May 03, 2014 7:08:57 PM
Kim,
I discussed this with Michael further Friday. I am including Jon as there are potential impacts to
Salmon Bay for a possible solution. I wanted to discuss with both of you asap. Can we try to discuss
some time Monday?
Thanks
Michaela

From: Whitworth, Kim
Sent: Saturday, April 26, 2014 9:41 AM
To: Clancy, Michaela; Garmoe, Misa; Brown, Heather A; Studley, Sherry
Subject: Re: Pinehurst moving to Lincoln for 2014-2015?

Hi everyone--

Could we touch base on Monday to look at the new data and program placement for Pinehurst?

Thanks,
KW

From: <Clancy>, Michaela <cmclancy@seattleschools.org>
Date: Friday, April 25, 2014 11:59 PM
To: "Garmoe, Misa" <smgarmoe@seattleschools.org>, "Brown, Heather A"
<habrown@seattleschools.org>, "Studley, Sherry" <srstudley@seattleschools.org>
Cc: SPS <kdwhitworth@seattleschools.org>, "McWilliams, Zakiyyah B"
<zbmcwilliams@seattleschools.org>
Subject: RE: Pinehurst moving to Lincoln for 2014-2015?

Hi Misa,
Chris Polson ' s class (Roosevelt) has also always been in the plan for Lincoln. This program has been
housed at Wilpac and must move. The Ingraham program is not moving which seems to be causing
confusion. I believe that is what you are referring to below regarding an alternate plan. A total of 3
transition programs and the 3 pinehurst SPED programs you mentioned below are in the sped plan for
Lincoln. We have confirmed this with Flip. Earl is aware and has incorporated them in the work site plan.
The transition programs were slated for the auditorium with the CTE programs when I spoke with Flip this
week.

The ongoing concern is supervision of the additional programs and needed admin support. My suggestion
is we move budget and sped enrollment to Pinehurst or somehow attatch to pinehurst and consider a
position such house administrator or Dean of students to address on site supervision. We can also assist
from central sped with staff evaluations and IEP/evaluation meetings. We have already increased their
allocation of related service staff to address this need.

I will forward the transition plan we revised in March. For clarification Sherry Studley is now the sped
supervisor responsible for transition and I have included her on this email.

On another related note we may need to consider k-5 sm4 and 2 access programs instead of the current
configuration planned for pinehurst due to enrollment patterns emerging from the NW. Heather has
created a data wall for analysis and this appears to be the need right now. We have growing need for
Access based on K riser recommendations.

If there are further questions please let me know.
Thank you
Michaela

From: "Garmoe, Misa"
Date:04/25/2014 4:32 PM (GMT-08:00)
To: "Clancy, Michaela" ,"McWilliams, Zakiyyah B" ,"Brown, Heather A"
Cc: "Whitworth, Kim"
Subject: FW: Pinehurst moving to Lincoln for 2014-2015?

All, there still seems to be confusion about special ed services moving to Lincoln. Last month I sent
this email (attached) about the services moving to Lincoln. After this email was sent I think
Michaela talked to Jeff and it was discussed that a new proposal would be sent forward to Michael
and the EDs before we notify schools. See the email below.is this just fallout from the initial mis-
information? I just want to make sure we are all on the same page.

As far as our understanding.the only sped services at Lincoln with Roy Merca for 2014-15 will be:
His current sped class.
the Ballard class currently located at Lincoln
the Hale class currently located at Lincoln
a new K-2 primary classroom
a new K-5 Access classroom
and a 3-5 intermediate classroom???

Is that your understanding? Thank you.
Misa

From: Merca, Roy
Sent: Friday, April 25, 2014 3:55 PM
To: Garmoe, Misa
Cc: Whitworth, Kim

fyi

Roy Merca
P: 206.252.4600
F:206.252.4601


From: Merca, Roy
Sent: Wednesday, April 23, 2014 11:11 AM
To: Polson, H C

Hi Chris!

I would check with Heather Brown NW special education consultant or Sherry Studley NE special
education consultant for confirmation as I dont have all of the details of your move. Ive cc. them
on this email. They can give you more information regarding your move and transition. Looking
forward in meeting you soon.

Roy Merca
P: 206.252.4600
F:206.252.4601


From: Polson, H C
To: Merca, Roy
Subject: Pinehurst moving to Lincoln for 2014-2015?

Dear Principal Merca:

My name is Chris Polson. Im a third year special education transition teacher with Seattle
Public Schools. Our program teaches Vocational and Life Skills to 18-21 year students with
Severe/Profound disabilities. Even though we are located at the Wilson-Pacific campus, we
are currently connected to Roosevelt High School for records, supplies, and classroom
budget. However, the Wilson-Pacific building is being torn down next year and we are being
moved to the Lincoln building in Wallingford.

I talked with Principal Vance of this morning and he informed me that our program will
detach from Roosevelt and be connected with your Pinehurst program for 2014-2015. I
wanted to verify if this is true and if you had been informed of these changes.

I have a lot of logistical challenges to juggle with this move to Lincoln and I wanted to plan
ahead for next year by contacting other programs who will be in the Lincoln building. Please
reply at your convenience.

Chris Polson
Seattle Transition Teacher

Email: hcpolson@seattleschools.org

Classroom 502 phone #: 206-252-4618
District cell phone #: 206-793-1775

Mail Stop AD-667
Roosevelt Transition Program @ Wilson-Pacific
Building 500, Rooms 501 & 502
1330 N 90th St
Seattle, WA 98103

From: Libros, Tracy
To: Sebring, Linda; Baker, Annette M
Cc: Kroon, Brent R; Herndon, Flip
Subject: Budget Spreadsheet
Date: Friday, May 02, 2014 9:32:13 PM

Here it is, in all its mangled glory!

Well, it was going to be here but Network problems are preventing connection to Microsoft
Exchange. Ill try again later or tomorrow. Aurrghh!

The columns may not match your import exactly, so here are notes:

A-F Self-explanatory

G October Headcount includes anticipated October counts for schools like Interagency and
Middle College. Thats the information well use to track accuracy comparing October 1 to
October 1. Total = 52,263. (Prior total was 52,311.)

For Homeschool (Cascade), I eliminated counts for HS for next year, since they will serve K-8
only; any HS students will be registered as HBI (Home-Based Instruction) and go to Running
Start; these do not generate any funds. However, if high schools get an allocation for staff
to handle Running Start, then Homeschool should also get this allocation. Used current
head count as HC for Budget (like Interagency) per decision by M Tolley at a Start of School
meeting.

H This has the additional ELL students from Veronica. These are in a separate column so you
can easily exclude them if you wish. (I continue to believe that they are already reflected in
the projections.)

I Head Count for Budget includes the additional ELL students as well as mid-year counts for
Interagency, Middle College, etc. Including these in a separate column keeps from
artificially distorting the October projections. This is the column you should use as the Oct
HC for budgeting. (In most cases, this is the same as the Oct HC number.)
J AAFTE for grades 9-12. At the start of school meeting this week, the group agreed that we
would not use AAFTE for ELL or special ed, since those counts provided by the Special
Education and ELL departments are already planned for mid-year. (AAFTE for elementary
and middle school students is 1.0 in other words, no AAFTE adjustment.)
K-O Self-explanatory

P BOC Capacity, which I dont think you need, but its here because its been in the
spreadsheet previously.

Q BOC Oct HC

R Gen Ed Classrooms has been zeroed out. You dont use this for anything, but I left it in to be
sure it didnt impact your import.

S-AE The number of self-contained special education classes is included in the entry grade row
for the school.
(Late breaking news! There may be another change, removing either an Access or SM4 class
from Pinehurst and adding an elementary Access class to Salmon Bay. Ill keep you posted.
That would impact staffing as well as head count at both schools.)

AF-AI I dont think you use this information.

NOTE: South Shore PreK-8 gets external funding. Ill draft a calculation for you for how many FTE
they should get funded by SPS. It will be more than in the past because of the change to 23
as the district class size for K-1 low income schools.

From: Libros, Tracy
Subject: Current and Projected SPECIAL ED CLASSES 2014-15
Date: Friday, May 02, 2014 8:03:30 PM
Attachments: Current and Projected SPECIAL ED CLASSES 2014-15static MASTER(3).xlsx
Just FYI so you have a clean copy to work from.

Heres the latest (and greatest?)! This is what is going to budget tonight. (I have not had time to
change the linked schools chart.)

Let me know if I need to change something with Pinehurst and Salmon Bay.

To: Wolf, J oseph A; Becker, Eric P; Libros, Tracy; Halfaker, J on; Whitworth, Kim
Cc: Herndon, Flip
Subject: Q and A to review and answer.
HI, you may have seen these questions yesterday, but am updating with a few responses in red
that weve received and will perhaps include in the Wilson Pacific FAQ . Please add your
responses as appropriate. Thanks,
Tom

1. What is the seating capacity of the commons area (for lunch). Will the AS-1/Native
Heritage K-8 have its own lunch shift, independent of the middle school lunch shifts? If so,
how many total lunch shifts are planned?*
The seating capacity of the Commons for lunch is about 550 at any given time. The principals of
the two schools will manage the logistics of who eats lunch where and when. Should be directed
to the Pinehurst and/or W-P planning principal.

2. Has there been a detailed analysis of how the commons and computer lab areas would be
shared between the K-8 and comprehensive middle school programs, particularly during
times of computer-based testing?*
This is a school operations issue. Should be directed to the Pinehurst and/or W-P planning
principal.

3. Is there room for portable classrooms on the Wilson-Pacific campus, should either the
elementary or middle school buildings exceed their planned capacities? It would seem
reasonable to assume that there may be the need for portable classrooms on the Wilson-
Pacific site, since both APP and Gen Ed programming have guaranteed assignment, and
school capacity demands, in general, continue to increase annually.
The elementary campus is master-planned for four portables; the middle school campus, for six.

4. Will the middle school be a secure campus, especially in the shared areas? If so, how will
this be implemented while simultaneously providing access to K-8 parent and community
volunteers?* ( I am aware that such scheduling and security concerns were expressed
during the Growth Boundaries discussions, when it was proposed that JAMS and Jane
Addams K-8 be co-located. As you know, this proposal was dropped, in favor of the
programs being housed separately)
Defer to Eric.

5. Growth of AS-1/Native Heritage? Will enrollment of the AS-1/Native Heritage program be
restricted to a maximum capacity of 150 students? This is the all-time low enrollment,
historically, for the AS-1 program. Typical AS-1 enrollment, during periods without closure
threats, has been 250-300 students. Why is this valuable program being placed at a site
with such constricted capacity parameters?
The Board directed this placement of the Pinehurst K-8/Indian Heritage program to be located at
the Wilson Pacific site at their 11.20.13 meeting. Pinehurst is an option school and thus, the Board
can cap/manage its enrollment.

6. Will the Commons stage be sufficient for secondary school-level music and drama
performances? Will there be accommodations for sets, lighting and sound?
Defer to planning principal and Eric for response.

(Following are Comments from Ms. McCormick for review and consideration for a response)

compromised.

It is my understanding that Principal Montgomery has expressed concerns about the Wilson-Pacific
project, as currently proposed, with the AS-1/Native Heritage K-8 placed in the comprehensive
middle school building. Because of this, I feel that this statement is a bit misleading, as it gives the
impression that the project, as currently proposed, has met her approval, when this may not
necessarily be the case.

To: Becker, Eric P; Wolf, J oseph A
Thanks, Eric

From: Becker, Eric P
To: Wolf, J oseph A

Hi Tom,

It will take some time to pull these answers together. We need to meet with the planning principal to discuss #4. Hopefully Friday afternoon or perhaps
Monday will work.

Thank you,
Eric Becker
Sent from my iPad
On May 1, 2014, at 1:16 PM, "Wolf, Joseph A" <jawolf@seattleschools.org> wrote:
Tom: We can answer some of these now. Others are Board/operations-relate as noted.

1. The seating capacity of the Commons for lunch is about 550 at any given# time. It will be up to the principals of the two schools to
manage the logistics of who eats lunch where, and when. Should be directed to the Pinehurst and/or W-P planning principal.
2. Again, this is a school operations issue. Should be directed to the Pinehurst and/or W-P planning principal.
3. The elementary campus is master-planned for four portables; the middle school campus, for six.
4. Defer to Eric.
5. The Why is this program being placed at W-P? question needs to be answered by The Board directed this placement at their
11.20.13 meeting. (Sidebar: Honestly. The public knows this. Why do they keep asking?) As for the rest: Pinehurst is an option
school. The Board can cap/manage its enrollment.
6. Defer to planning principal and Eric for response.

To: Becker, Eric P; Wolf, J oseph A
Cc: Kim, J ustine; Susan Fore; Herndon, Flip
Importance: High

Eric and Joe, note the email to the Board below: please send me possible responses to the questions below. They can be high level answers.
I will then forward the responses to Ms. McCormick and the Board members, who are interested in us addressing public requests.
Thanks,
Tom


Best Regards,
Tom Redman








parameters?


housed separately.


Kim McCormick


To: Wolf, J oseph A

From: Herndon, Flip
Cc: Whitworth, Kim; Halfaker, J on

I don't know who has had the conversations regarding the co-location of PinehurstK-8 in Wil-Pac other than those with Rina. However, Pinehurst will not
impact the elementary building at Wil-Pac. I have not been present for conversation with Paula and Roy.
Sent from my iPad
On May 1, 2014, at 12:54 PM, "Redman, Thomas L" <tlredman@seattleschools.org> wrote:
Hi,
Please review and offer input for a possible response to Ms. McCormick.
Thanks,
Tom


Thank you.


compromised.


Thank you.

Kim McCormick


Best Regards,
Tom Redman








parameters?


housed separately.


Kim McCormick


From: Cheri Hendricks
To: Becker, Eric P
Cc: Kim J ustine; Wolf J oseph
1. The commons is designed to accommodate 550 students, which will accommodate more than half of the total student population. When the
school opens, administrators and Nutrition Services will make a decision about the number of lunch periods to be scheduled.
2. In addition to two computer labs, there will be a third Business and Marketing Lab that will be configured much like a computer lab. It has
been discussed with administrators that, between these three resources, there should be adequate availability of computer labs for both schools
even when testing is in progress.
6. The commons stage will be designed for typical middle school music performances. No drama program is anticipated at the middle school.
There will be a stage curtain, stage lighting, a backdrop curtain, and a sound system designed by an acoustical engineer.
Sent from my iPad
On May 1, 2014, at 2:09 PM, "Becker, Eric P" <pebecker@seattleschools.org> wrote:
Sent from my iPad
Begin forwarded message:
From: "Wolf, Joseph A" <jawolf@seattleschools.org<mailto:jawolf@seattleschools.org>>
Date: May 1, 2014 at 1:16:00 PM PDT
To: "Redman, Thomas L" <tlredman@seattleschools.org<mailto:tlredman@seattleschools.org>>
Cc: "Becker, Eric P" <pebecker@seattleschools.org<mailto:pebecker@seattleschools.org>>
Tom: We can answer some of these now. Others are Board/operations-relate as noted.
1. The seating capacity of the Commons for lunch is about 550 at any given time. It will be up to the principals of the two schools to
manage the logistics of who eats lunch where, and when. Should be directed to the Pinehurst and/or W-P planning principal.
2. Again, this is a school operations issue. Should be directed to the Pinehurst and/or W-P planning principal.
3. The elementary campus is master-planned for four portables; the middle school campus, for six.
4. Defer to Eric.
5. The Why is this program being placed at W-P? question needs to be answered by The Board directed this placement at their
11.20.13 meeting. (Sidebar: Honestly. The public knows this. Why do they keep asking?) As for the rest: Pinehurst is an option school.
The Board can cap/manage its enrollment.
6. Defer to planning principal and Eric for response.
To: Becker, Eric P; Wolf, Joseph A
Cc: Kim, Justine; Susan Fore; Herndon, Flip
Importance: High
Eric and Joe, note the email to the Board below: please send me possible responses to the questions below. They can be high level answers.
I will then forward the responses to Ms. McCormick and the Board members, who are interested in us addressing public requests.
Thanks,
Tom
To: 'Kim McCormick'; Herndon, Flip; 'Pegi McEvoy'; Libros, Tracy; Wolf, Joseph A
Best Regards,
Tom Redman
To: Herndon, Flip; 'Pegi McEvoy'; Libros, Tracy; Wolf, Joseph A; Redman, Thomas L
1. What is the seating capacity of the commons area (for lunch). Will the AS-1/Native Heritage K-8 have its own lunch shift, independent
of the middle school lunch shifts? If so, how many total lunch shifts are planned?*2. Has there been a detailed analysis of how the
commons and computer lab areas would be shared between the K-8 and comprehensive middle school programs, particularly during times of
computer-based testing?*
3. Is there room for portable classrooms on the Wilson-Pacific campus, should either the elementary or middle school buildings exceed
their planned capacities? It would seem reasonable to assume that there may be the need for portable classrooms on the Wilson-Pacific site,
since both APP and GenEd programming have guaranteed assignment, and school capacity demands, in general, continue to increase
annually.
students? This is the all-time low enrollment, historically, for the AS-1 program. Typical AS-1 enrollment, during periods without closure
threats, has been 250-300 students. Why is this valuable program being placed at a site with such constricted capacity parameters?
6. Will the Commons stage be sufficient for secondary school-level music and drama performances? Will there be accommodations for
sets, lighting, sound, etc?
* I am aware that such scheduling and security concerns were expressed during the Growth Boundaries discussions, when it was proposed that
JAMS and Jane Addams K-8 be co-located. As you know, this proposal was dropped, in favor of the programs being housed separately.
Kim McCormick
To: Wolf, J oseph A
Subject: RE: Final review: Wilson-Pacific FAQ-deadline: Wed. noon. - Response to Question #39
Date: Wednesday, April 30, 2014 6:18:41 AM
Thanks, Joe.

Subject: RE: Final review: Wilson-Pacific FAQ-deadline: Wed. noon. - Response to Question #39

Tom: I have revised the narrative the precedes the table a bit. Please replace the current text with the text in black below.

The table below compares each North Seattle middle school (Column 2) with its projected enrollment as of Fall 2013 for 2014-15
through 2017-18 (Columns 4-6), given the Growth Boundary and program placement recommendations approved by the School
Board on 11/20/13. The table is part of Attachment 2 to the Board Action Report Intermediate Capacity Management Plan for
Capital, Facilities and Enrollment Planning, approved by the Board on 11/20/13.

From the table: Wilson-Pacific Middle School is forecasted at 795 comprehensive middle school students in its first year of
operation, 2017-18 with the Growth Boundary approved by the Board. That same year, Whitman Middle School is projected to
have substantial available seats (approximately 400, comparing current capacity of 1,045 with 2017-18 enrollment projection of
658), which can be used to provide relief (i.e. revising the approved Growth Boundaries by expanding Whitmans and reducing
Wilson-Pacifics) if Wilson-Pacific MS appears likely to be overenrolled.

The following links/documents are offered as additional reference:

Approved Board Action Report of November 20, 2013: Intermediate Capacity Management Plan for Capital, Facilities and
Enrollment Planning

Attachment 2:

Approved Board Action Report of November 20, 2013: Growth Boundaries for School Assignment
14%20agendas/112013agenda/20131120_ActionReport_GrowthBoundaries.pdf

Regarding the future location of Pinehurst should it grow beyond 150 students: Its important to remember that Pinehurst is an
option school and thus the District can cap/manage its enrollment. If the Board wishes to expand the number of seats at
Pinehurst, staff will develop options/recommendations for Board and community consideration at that time.

To: Herndon, Flip; Wolf, J oseph A; Libros, Tracy; Becker, Eric P; Kim, J ustine; Cheri Hendricks; Susan Fore; Tina Christiansen
(tina@writeasrain.com)
Subject: Final review: Wilson-Pacific FAQ-deadline: Wed. noon.
Importance: High

Hi, please review one last time for accuracy and return your feedback to me by tomorrow-Wednesday- noon so Flip can forward
to the Board
Note that the FAQ will remain confidential until we receive possible feedback from the Board.
I Added numbers to questions and an index

We Added a few Q and A in the Educational Programs section
Joe is working on Question 39 final language
Auditorium Language in Question 11 must remain as is.
Thank you,
Tom
To: Perrigo-Decker, Mary M
Subject: RE: SPED CCAP "Open Mic" night summary of issues for our families
Date: Tuesday, April 29, 2014 8:53:32 AM
;). We just need to address the concerns in general.
From: "Perrigo-Decker, Mary M"
Date:04/29/2014 7:17 AM (GMT-08:00)
To: "Clancy, Michaela" ,"Studley, Sherry" ,"Brown, Heather A" ,"Thorson, Beth M"
Cc: "Olson, Jeff" ,"McWilliams, Zakiyyah B" ,"Richards, Ryan F"
Blood...pressure....rising...
It's like she jumped ahead of the outside consultants just to be heard first....wouldn't be in our best
interest to yes respond, but to also note this is a perspective of 1 crazy person and we should wait until
the neutral party is done collecting their data...I'm not sure the merit of her concerns now having
worked with her and knowing her capabilities of straight up lying.
Sent: Monday, April 28, 2014 10:09 PM
To: Studley, Sherry; Brown, Heather A; Thorson, Beth M
Cc: Olson, J eff; McWilliams, Zakiyyah B; Richards, Ryan F; Perrigo-Decker, Mary M
Subject: Fwd: SPED CCAP "Open Mic" night summary of issues for our families
Hi all,
We need to be prepared in our relevant slides wed. to address the issues brought to the board
below. Please consider in your assigned sections how we can reference the concerns and
address them in general.
Thank you!
Michaela
From: "McWilliams, Zakiyyah B"
Date:04/28/2014 4:50 PM (GMT-08:00)
To: "Clancy, Michaela"
Subject: FW: SPED CCAP "Open Mic" night summary of issues for our families
FYI -

Sent: Monday, April 28, 2014 9:55 AM
To: McLaren, Martha; Tolley, Michael F; McWilliams, Zakiyyah B
Cc: Banda, J ose L; Anne Sheeran

Can staff please address the concerns raised in Ms Sheeran's letter at the work session this Wednesday?
thank you,

Sharon Peaslee
From: McLaren, Martha
Sent: Sunday, April 27, 2014 9:23 PM
To: Tolley, Michael F; McWilliams, Zakiyyah B
Hello Michael and Zakiyyah,

Although staff has clearly worked very hard and very effectively on SpEd compliance issues, the
stories about families experiences continue to depict disturbing and glaring holes in our Special
Education delivery. Ms. Sheerans letter elucidates 8 specific areas of concern. The last line in
paragraph 3 of the attached 2-24-14 letter points out another concern: In short, the families role
in IEP placement has been usurped by the district.

It is surely extremely difficult to weave Special Ed PTSA wisdom in with CCAP necessities, but that is
obviously what we need to do in order to guarantee our Special Education students the
educational, social, and emotional advantages of a Free and Appropriate Public Education.

We should have time in the June C & I meeting for the responsible staff members to speak with the
committee in response to the concerns Ms Sheeran has raised. Please include this on the June
agenda. We need detailed information on how the district, with the cooperation of Special Ed, T &
L, and district leadership, is moving ahead to address these recurring problems. The Board is
expecting SPS to proceed with an active and constructive commitment to serve our special needs
students in an inclusive, exemplary, manner.

Thank you,

Marty McLaren
Director, Seattle Public Schools District VI
martha.mclaren@seattleschools.org

From: Anne Sheeran [mailto:asheeran@mindspring.com]
To: Peaslee, Sharon D; Patu, Betty; McLaren, Martha; Peters, Susan M; Martin-Morris, Harium; Carr,
Sherry L; Blanford, Stephan
Subject: SPED CCAP "Open Mic" night summary of issues for our families

Dear School Board Directors,
I am writing with a short personal synopsis of major topics raised by SPED families and
Community Based Organizations (CBOs) that work with our SPED families in SPS, during
the 2 "Open Mic" nights presented by the CCAP consultants, TIERS, earlier this week. You
will not hear this content reflected --or likely even acknowledged, sadly-- in your oversight
work sessions on the CCAP. For your reference, the SEAAC - SPED PTSA response to the
CCAP is attached to this email. In regards to testimony from families this week, in brief:
1. A large percentage of presenters described difficulties for students with dysgraphia and
dyslexia e.g. no early detection capability in SPS, the wait to fail model, and no curriculum to
guide remediation. Most of these students are 1-2 years behind grade level but they are
cognitively capable and in some instances 2E. Low expectations. Negligence.
2. CBOs and families speaking through translators present that immigrant families with
special needs kids face ongoing difficulties including nontranslation of IEPs and impt
terminology, school insisting that if families want an IEP meeting sooner than later they need
to bring their own translators, the same IEP year after year, requiring immigrant families to
leave work during the work day to attend IEP mtts which are often canceled because only the
SPED teacher winds up attending. Low expectations. Negligence. SEAAC and SPED PTSA
have brought these matters up repeatedly in concert with CBOs.
3. RISER 2014-2015 processes continue to segregate SPED families in unpopular schools
such as Pinehurst K-8 bypassing 5 elementary schools in the Bagely service area for as
common a disability as autism. Where new ACCESS or SM4i models are proposed, no
tangible proof that something other than ICS round 2 will occur. Our families did not
participate in Open Enrollment on par with families of students without disabilities. SEAAC -
SPED PTSA letter to OSPI about this failed RISER process is attached to this email.
4. Families of students with autism and other neurodevelopmental disabilities continue to
experience appalling ignorance of these disabilities amongst building administrators and
GenEd teachers. Punishing students who need more prompting with suspensions and refusing
information about executive functioning deficits, requiring a student with autism to write "I
will not stare at my paper" 15 times because the assignment is too overwhelming without
accommodations on the IEP that the GenEd teacher refuses to provide, anxiety issues
overridden by the building administrator making sudden schedule changes creating months of
setback for the student, refusal to provide accommodations and modifications by GenEd
teachers.
5. Roadblocks to GenEd access are ongoing and pervasive and are perpetrated even by the
SPED Dept. Families threatened with change of placement if they ask for more para support
to create success for their student in GenEd, including moving to a new school.
6. Across the board families are not given information about their rights or encouraged to
exercise their rights. Beyond the "Procedural safeguards" booklet, which is a pro forma "give"
from the District to families, families are not seeing themselves as equal or respected partners
in their children's educational processes.
7. The Governor's Ombudsman's Office reported a significant increase in cases from SPED
families, that are not resolved within the District, during the past year relative to previous
years.
8. Secondary transition -- this IS covered in the CCAP and the District is far below
compliance. Families have many concerns and frustrations about secondary transition
including a recent proposal, which the District then yanked due to community concerns, to
transform the present model with no community input and no evidence basis for the
community's consideration.
I don't know what you, as a School Board, can do given the above. Could you consider
requesting a session with the TIERS consultants to verify and expand the content of this
email? We question what TIERS will do with the information they were given, since CCAP is
about paperwork and not about services and results for children. I would also like to express
my support for any steps Board members would think of taking to connect with our families
and get up to speed on families' reality of services and attitudes in the buildings. At the end of
the day, this is all about our students' lack of status as GenEd students first. I find the present
situation with the central administration more broken than in previous years, insofar as
meeting families' needs is concerned.
Sincerely, Anne Sheeran

To: Wolf, J oseph A
Subject: Wil-Pac -Two FAQ questions for review-please edit as you wish.

38. Will a middle school Accelerated Progress Program (APP) be housed in the Wilson-Pacific middle school
building?
A. Yes. The new middle school is one of the middle school APP sites designated in the Growth Boundaries plan approved by
the school board in November 2013. (do we name the schools here?________

39. If you are building a 1,000-seat middle school, and part of the space is taken by the approximately 150
Pinehurst/Native American program and by APP, how much room will that leave for the comprehensive middle
school program?
The table below compares each North Seattle middle school (Column 2) with its projected enrollment as of Fall 2013 for 2014-
15 through 2017-18 (Columns 4-6), given the Growth Boundaries approved by the School Board on 11/20/13. The table is
part of Attachment 2 to the Board Action Report Intermediate Capacity Management Plan for Capital, Facilities and
Enrollment Planning, also approved by the Board on 11/20/`13. In that table), Wilson-Pacific Middle School is forecasted at
795 middle school students in its first year of operation, 2017-18, with the Growth Boundary approved by the Board. That
same year, Whitman Middle School is projected to have substantial available seats (approximately 400), which can be used to
provide relief if Wilson-Pacific MS appears likely to be overenrolled. Middle School APP students are scheduled to be enrolled
at the following schools
_______________________________________________________________________
Attachment 2: the table which summarizes projected North Seattle middle school capacity and enrollment that is Attachment
2 to the November 20, 2013 Board Action Report:
Regarding the future location of Pinehurst should it grow beyond 150 students: Its important to remember that Pinehurst is an
option school and thus the District can cap/manage its enrollment. If the Board wishes to expand the number of seats at
Pinehurst, staff will develop options/recommendations for Board and community consideration at that time.

Capacity 2014-15 2015-16 2016-17 2017-18
Note: These numbers exclude any transfers to JAMS through choice, which would reduce Jane Addams K-8 enrollment
numbers

From: Perrigo-Decker, Mary M
To: Clancy, Michaela; Studley, Sherry; Brown, Heather A; Thorson, Beth M
Cc: Olson, J eff; McWilliams, Zakiyyah B; Richards, Ryan F
Blood...pressure....rising...
It's like she jumped ahead of the outside consultants just to be heard first....wouldn't be in our best
interest to yes respond, but to also note this is a perspective of 1 crazy person and we should wait until
the neutral party is done collecting their data...I'm not sure the merit of her concerns now having
worked with her and knowing her capabilities of straight up lying.
To: Studley, Sherry; Brown, Heather A; Thorson, Beth M
Cc: Olson, J eff; McWilliams, Zakiyyah B; Richards, Ryan F; Perrigo-Decker, Mary M
Subject: Fwd: SPED CCAP "Open Mic" night summary of issues for our families
Hi all,
We need to be prepared in our relevant slides wed. to address the issues brought to the board
below. Please consider in your assigned sections how we can reference the concerns and
address them in general.
Thank you!
Michaela
Date:04/28/2014 4:50 PM (GMT-08:00)
FYI -

To: McLaren, Martha; Tolley, Michael F; McWilliams, Zakiyyah B

Can staff please address the concerns raised in Ms Sheeran's letter at the work session this Wednesday?
thank you,

Sharon Peaslee
From: McLaren, Martha
Sent: Sunday, April 27, 2014 9:23 PM
Hello Michael and Zakiyyah,

Although staff has clearly worked very hard and very effectively on SpEd compliance issues, the
stories about families experiences continue to depict disturbing and glaring holes in our Special
Education delivery. Ms. Sheerans letter elucidates 8 specific areas of concern. The last line in
paragraph 3 of the attached 2-24-14 letter points out another concern: In short, the families role
in IEP placement has been usurped by the district.

It is surely extremely difficult to weave Special Ed PTSA wisdom in with CCAP necessities, but that is
obviously what we need to do in order to guarantee our Special Education students the
educational, social, and emotional advantages of a Free and Appropriate Public Education.

We should have time in the June C & I meeting for the responsible staff members to speak with the
committee in response to the concerns Ms Sheeran has raised. Please include this on the June
agenda. We need detailed information on how the district, with the cooperation of Special Ed, T &
L, and district leadership, is moving ahead to address these recurring problems. The Board is
expecting SPS to proceed with an active and constructive commitment to serve our special needs
students in an inclusive, exemplary, manner.

Thank you,

Marty McLaren
Director, Seattle Public Schools District VI
martha.mclaren@seattleschools.org

To: Peaslee, Sharon D; Patu, Betty; McLaren, Martha; Peters, Susan M; Martin-Morris, Harium; Carr,
Sherry L; Blanford, Stephan

I am writing with a short personal synopsis of major topics raised by SPED families and
Community Based Organizations (CBOs) that work with our SPED families in SPS, during
the 2 "Open Mic" nights presented by the CCAP consultants, TIERS, earlier this week. You
will not hear this content reflected --or likely even acknowledged, sadly-- in your oversight
work sessions on the CCAP. For your reference, the SEAAC - SPED PTSA response to the
CCAP is attached to this email. In regards to testimony from families this week, in brief:
1. A large percentage of presenters described difficulties for students with dysgraphia and
dyslexia e.g. no early detection capability in SPS, the wait to fail model, and no curriculum to
guide remediation. Most of these students are 1-2 years behind grade level but they are
cognitively capable and in some instances 2E. Low expectations. Negligence.
2. CBOs and families speaking through translators present that immigrant families with
special needs kids face ongoing difficulties including nontranslation of IEPs and impt
terminology, school insisting that if families want an IEP meeting sooner than later they need
to bring their own translators, the same IEP year after year, requiring immigrant families to
leave work during the work day to attend IEP mtts which are often canceled because only the
SPED teacher winds up attending. Low expectations. Negligence. SEAAC and SPED PTSA
have brought these matters up repeatedly in concert with CBOs.
3. RISER 2014-2015 processes continue to segregate SPED families in unpopular schools
such as Pinehurst K-8 bypassing 5 elementary schools in the Bagely service area for as
common a disability as autism. Where new ACCESS or SM4i models are proposed, no
tangible proof that something other than ICS round 2 will occur. Our families did not
participate in Open Enrollment on par with families of students without disabilities. SEAAC -
SPED PTSA letter to OSPI about this failed RISER process is attached to this email.
4. Families of students with autism and other neurodevelopmental disabilities continue to
experience appalling ignorance of these disabilities amongst building administrators and
GenEd teachers. Punishing students who need more prompting with suspensions and refusing
information about executive functioning deficits, requiring a student with autism to write "I
will not stare at my paper" 15 times because the assignment is too overwhelming without
accommodations on the IEP that the GenEd teacher refuses to provide, anxiety issues
overridden by the building administrator making sudden schedule changes creating months of
setback for the student, refusal to provide accommodations and modifications by GenEd
teachers.
5. Roadblocks to GenEd access are ongoing and pervasive and are perpetrated even by the
SPED Dept. Families threatened with change of placement if they ask for more para support
to create success for their student in GenEd, including moving to a new school.
6. Across the board families are not given information about their rights or encouraged to
exercise their rights. Beyond the "Procedural safeguards" booklet, which is a pro forma "give"
from the District to families, families are not seeing themselves as equal or respected partners
in their children's educational processes.
7. The Governor's Ombudsman's Office reported a significant increase in cases from SPED
families, that are not resolved within the District, during the past year relative to previous
years.
8. Secondary transition -- this IS covered in the CCAP and the District is far below
compliance. Families have many concerns and frustrations about secondary transition
including a recent proposal, which the District then yanked due to community concerns, to
transform the present model with no community input and no evidence basis for the
community's consideration.
I don't know what you, as a School Board, can do given the above. Could you consider
requesting a session with the TIERS consultants to verify and expand the content of this
email? We question what TIERS will do with the information they were given, since CCAP is
about paperwork and not about services and results for children. I would also like to express
my support for any steps Board members would think of taking to connect with our families
and get up to speed on families' reality of services and attitudes in the buildings. At the end of
the day, this is all about our students' lack of status as GenEd students first. I find the present
situation with the central administration more broken than in previous years, insofar as
meeting families' needs is concerned.

From: Herndon, Flip
Cc: Wolf, J oseph A
Subject: Re: Ok to Send? -Per Dir. Peaslee, response to Ms. Mack
Looks fine to me.
Sent from my iPad
On Apr 29, 2014, at 7:12 AM, "Redman, Thomas L" <tlredman@seattleschools.org> wrote:

Ms. Mack:

In response to your questions, the table below compares each North Seattle middle school (Column 2) with its projected
enrollment as of Fall 2013 for 2014-15 through 2017-18 (Columns 4-6), given the Growth Boundaries approved by the
School Board on 11/20/13. The table is part of Attachment 2 to the Board Action Report Intermediate Capacity
Management Plan for Capital, Facilities and Enrollment Planning, also approved by the Board on 11/20/`13. As such, at
present it is the public record of the staffs work and response to the Board and general community regarding most of your
questions. Here are links to the Board Action Report and attendant Attachment 2:

Attachment 2: the table which summarizes projected North Seattle middle school capacity and enrollment that is
Attachment 2 to the November 20, 2013 Board Action Report:

Regarding the future location of Pinehurst should it grow beyond 150 students: Its important to remember that
Pinehurst is an option school and thus the District can cap/manage its enrollment. If the Board wishes to expand the
number of seats at Pinehurst, staff will develop options/recommendations for Board and community consideration at that
time.

Capacity 2014-15 2015-16 2016-17 2017-18
Note: These numbers exclude any transfers to JAMS through choice, which would reduce Jane Addams K-8 enrollment
numbers

From: Meir, Danielle E
To: Gainer, Heidi
Cc: Carter, Elizabeth R
Subject: FW: **Sacajawea Transition meeting May 16th at Pinehurst~May supervising teacher attend as well?
Date: Monday, April 28, 2014 5:39:29 PM
From: Friesen, Rachel L
To: Meir, Danielle E
Subject: RE: **Sacajawea Transition meeting May 16th at Pinehurst~May supervising teacher attend as
well?
Absolutely! I will look forward to meeting you both on Friday the 16
th
.

To: Friesen, Rachel L
Subject: **Sacajawea Transition meeting May 16th at Pinehurst~May supervising teacher attend as
well?

Hi again Rachel,

I look forward to meeting with you on Friday, May 16
th
at 8:15 am at Pinehurst to discuss the
preschool transition. My supervising teacher, Heidi Gainer would like to attend the meeting.
Would this work for you?

Please advise,

Danielle Meir
Developmental Preschool Teacher
Pinehurst K-8

The highest form of wisdom is kindness.

To: Wolf, J oseph A
Subject: Re: List of Schools Receiving Portables Summer 2014
You are so good

Sent: Monday, April 28, 2014 04:48 PM Pacific Standard Time
Cc: Richardson, Christopher L; Wang, Tingyu; Graefinghoff, Eva
Subject: List of Schools Receiving Portables Summer 2014

Tom: Here is the current, and I hope final list. There is no guarantee a principal wont convince
leadership and/or the Board that they cant survive without a portable placement outside this list
but I think the odds of that happening are low.

Note that some portable classroom placements support the new SpEd delivery model or other
SpEd actions; the others, save one support projected GenEd enrollment growth.

Classrooms in Portables for Summer 2014 Placement

To Support Roll-Out of the New Special Education Delivery Model (& One Classroom at
John Rogers for ELL)

- Graham Hill: 1 single
- Laurelhurst: 1 single
- John Rogers : 2 classrooms in one building (1 double portable). One supports
SpEd; one, ELL
- Sacajawea: 4 classrooms in two buildings (2 double portables). 2 classrooms
support the relocation of the SpEd Pre-K program from Pinehurst;
2 classrooms support the new SpEd delivery model

To Support GenEd Enrollment Growth (at Nathan Hale, to Provide Appropriate Space for
Current GenEd Enrollment)

- West Seattle ES: 1 single
- McDonald: 2 singles
- Blaine K-8: 2 classrooms in one building (1 double portable)
- John Muir: 1 single
- Adams: 1 single
- Broadview-Thomson K-8: 1 single
- Loyal Heights: 1 single
- Viewlands: 1 single
- Nathan Hale HS: 2 classrooms in one building (1 double portable)

Let me know if you have any questions.

Joe Wolf

Cell: 206.255.8796
Desk: 206.252.0551

Subject: RE: Please review: Key Wil-Pac FAQ re: MS capacity and Pinehurst K-8/Indian Heritage colocation.
Date: Monday, April 28, 2014 8:49:21 AM
Tom - My notes/edits:

- Second sentence in paragraph #1 of first answer below : its should be its
- We absolutely include the middle school capacity/enrollment table, as well as noting its public context Attachment 3
of Action Item #8, Intermediate Capacity Management Plan to Support Implementation of Growth Boundaries and BEX
IV of the November 20, 2013 School Board meeting (approved)
- I would use the word separate rather than segregate.

Sent: Friday, April 25, 2014 7:17 AM
To: Herndon, Flip; Libros, Tracy; Wolf, J oseph A
Cc: Becker, Eric P; Kim, J ustine; Tina Christiansen (tina@writeasrain.com); Richardson, Christopher L
Subject: Please review: Key Wil-Pac FAQ re: MS capacity and Pinehurst K-8/Indian Heritage colocation.
Importance: High

Thanks to Joe and Tracy for their contribution. Please review and offer edits.

Q. If you are building a 1,000-seat middle school, and part of the space is taken by the approximately 150
Pinehurst/Native American program and by APP, how much room will that leave for the comprehensive middle
school program? How will the co-location work?

A. As part of our Board Action Report for the 11.20.13 Board actions on Growth Boundaries and Intermediate Capacity
Management, Capital Planning staff developed a table summarizing North Seattle middle school capacity vs. projected
enrollment as BEX IV and the associated Growth Boundaries are rolled out. In that table, Wilson-Pacific Middle School
is forecasted at 795 middle school students in its first year of operation, 2017-18, with the Growth Boundary approved
by the Board. That same year, Whitman Middle School is projected to have substantial available seats (approximately
400), which can be used to provide relief if Wilson-Pacific MS appears likely to be overenrolled. (Should we include the
attached table?)

Co-location of the 150-student K-8 is being integrated alongside an 850-student middle school carefully and sensitively so
that it will:
Have a separate entry and identity and function as a school-within-a-school
Segregate (or separate?) the younger children from the older, larger middle school students within the lower two
stories of one wing.
Provide elementary play areas away from the main middle school courtyard.
Share school-wide resources such as the commons and computer labs.

On Apr 24, 2014, at 11:49 AM, Wolf, Joseph A <jawolf@seattleschools.org> wrote:

Capacity question and my draft response follows. I am ccing Tracy since projected enrollment is of course a variable
(Tom, there needs to be an answer to the question about how there will be room enough for middle school students
since the capacity went down to 850 the superintendant Banda told us to answer that question very clearly in this Q/A
at the Board Meeting last night)
As part of our BAR for the 11.20.13 Board actions on Growth Boundaries and Intermediate Capacity Management, Capital
Planning staff developed a table summarizing North Seattle middle school capacity vs. projected enrollment as BEX IV and the
associated Growth Boundaries are rolled out.

The table is the lower of the page at the link below. Could not copy/paste into this message.


Note that Wil-Pac MS is forecasted at 795 its first year of operation with the Growth Boundary approved by the Board. Whitman
is projected to have substantial available seats if W-P MS needs relief.

To: J ohnson, Kathleen H; Paige McGehee; Studley, Sherry; Brown, Heather A; sfore@mahlum.com; Deegan, Teresa
Cc: Iva Sarnova
Subject: RE: Wilson Pacific Special Education (SpEd) meeting
Date: Sunday, April 27, 2014 9:44:22 PM
Paige,
I now realize you must still need sped input for this planning. I am no longer available Friday
the 9th..so I am including Teresa Deegan again to try and coordinate scheduling with you. If
we can attend with Katie that would help as well.
Thanks
Michaela
From: "Johnson, Kathleen H"
Date:04/14/2014 4:51 PM (GMT-08:00)
To: Paige McGehee ,jsuleiman@seattleschools.org,"McWilliams, Zakiyyah B" ,"Clancy,
Michaela" ,"Studley, Sherry" ,"Brown, Heather A" ,"Campbell, Elizabeth A" ,"Gainer, Heidi"
,"Hornby, Anita D" ,"DeBell, Marie" ,"Becker, Eric P" ,Justine Kim
,cheri@broadview.us,sfore@mahlum.com
Cc: Iva Sarnova
I will put this on my calendar and be there as soon as possible.
Health Services has its monthly staff meeting on this day followed by Committee meetings. I
will need to attend the Building Assignment Committee meeting from 330 430 but will
attempt to leave as early as possible.
Assignment Committee meets is to guide how nurses determine their building assignments for
next year. Its at JSCEE so will be able to move immediately to this meeting.
Katie
Kathleen H. Johnson, DNP, MN, RN-BC, NCSN
Manager, Student Health Services
Cube 3320
206-252-0752
KHJohnson@seattleschools.org<mailto:KHJohnson@seattleschools.org>
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the
sole use of the intended recipient(s) and may contain confidential and privileged information
protected by law. Any unauthorized review, use, disclosure or distribution is prohibited. If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all
copies of the original message.
From: Paige McGehee [mailto:paigem@sojsea.com]
To: jsuleiman@seattleschools.org; McWilliams, Zakiyyah B; Clancy, Michaela; Studley,
Sherry; Brown, Heather A; Campbell, Elizabeth A; Gainer, Heidi; Hornby, Anita D; DeBell,
Marie; Johnson, Kathleen H; Becker, Eric P; Justine Kim; cheri@broadview.us;
sfore@mahlum.com
Cc: Iva Sarnova
Good Afternoon,
We are endeavoring to confirm how to accommodate Pinehurst K-8 within the new Wilson
Pacific Middle School. We need Jon Halfaker in this meeting as he is providing guidance in
lieu of a planning principal. His availability is very limited, so is it possible you could be
available to meet with us on 4/22 between 4 and 5 pm at JSCEE?
Paige McGehee
Seattle, WA 98104
P: (206) 838-3702
F: (206) 838-3712
To: Kelley Clevenger
Subject: RE: [Seattle_SpEd_PTSA] Kindergarten reassignment
Thanks Kelley
Yes. The pinehurst programs seem to be causing many discussions. I appreciate the forward.
Yes..doing the best I can all things considered. Hope you are doing well too.
Best
MC
From: Kelley Clevenger
Date:04/26/2014 7:52 AM (GMT-08:00)
Subject: Fwd: [Seattle_SpEd_PTSA] Kindergarten reassignment
Thought you might want to see this. I hope you are taking care of yourself.
Sent from my iPhone
From: P and C McCormick <cpvmac@hotmail.com>
Date: April 26, 2014 at 7:14:45 AM PDT
To: "Seattle_SpEd_PTA@yahoogroups.com" <seattle_sped_pta@yahoogroups.com>
Reply-To: Seattle_SpEd_PTA@yahoogroups.com

Thank goodness for Lauren, who can get to the heart of the problem. Program placement and
risers have been issues Lauren has tracked and fought for years. Here is some of her work.
It sounds like this could be grounds for a group citizens complaint to OSPI. I have filed a number
of these. What is required is some individuals to make a statement of facts, related to the
noncompliance. In this case LRE.
The district is quite averse to complaints these days, given the OSPI C-CAP.
If some of you are willing to participate in this, you may email me privately. For greatest effect,
timeliness will be important.
Cecilia
To: Seattle_SpEd_PTA@yahoogroups.com
From: lauren_feaux@hotmail.com
Date: Fri, 25 Apr 2014 22:09:13 -0700

LRE. Least Restrictive Environment. It's a requirement under IDEA. What does it mean?

If there's no playground.... then that fact is a "restriction" from the things that other students normally
get. If you are advocating for your child, this represents ANOTHER way that this placement is NOT
an LRE as required under IDEA. IF the school is 30% sped, and growing to 40% sped... then that fact
is a restriction. Your child is restricted from a regular, general education environment and forced into a
disproportionately sped isolated environment, even in "general ed". If a classroom is 40% special ed,
it really is a special ed classroom even if it claims to be a general ed classroom. If the school is a
complete departure from a normal education and is an "alternative", that too is a restriction. It is a
restriction from a "normal" educational environment in your own neighborhood, like everyone else is
guaranteed. USE THOSE RESTRICTIONS! They are points to advocate around.

Thanks,
Lauren

PS. As to the fact that 1000 students are slated for Wilson Pacific, being a bigger issue. I disagree. I
really don't care about these future predictions. I'm sure all those numbers will be changed by the time
that train rolls around. APP, the other group residing at Lincoln, gets too big? So what? Split it up,
like they did before. There. Problem fixed. Stick a piece of it in another school that doesn't have
students. We have one big empty school on Magnolia... for example. I don't consider choice programs
like that one, to be the biggest issue because people can always choose to opt out if it really is all that
bad. So far, with the APP program, no it hasn't been so bad that people don't PICK it.

From: Seattle_SpEd_PTA@yahoogroups.com [mailto:Seattle_SpEd_PTA@yahoogroups.com] On
Behalf Of Kellie LaRue
Subject: Re: [Seattle_SpEd_PTSA] Kindergarten reassignment

Hi everyone,

Lauren is correct in her assessment here. However, it is even worse that she has described.

There are three new homeroom for sped that have been placed at Pinehurst. Now I have NO issue
with Pinehurst as they do a great job. However, Pinehurst is in an interim location at Lincoln and
there are serious issue for sped in interim housing at Lincoln.

First of all there is NO PLAYGROUND and there are no plans to have one. That seems pretty
crazy for a building with almost 1000 students. Then there is the issue of the 1,000 students and
one tiny lunch room.

That is just the start, then there is the uncertainty issue in that everyone in interim housing at
Lincoln is scheduled to be moved to the future Wilson Pacific. However, Wilson Pacific is being
built way too small for all the people who are being promised this building.

This might be the single worst sped placement decision, I have seen in all my advocacy years.

Kellie

On Apr 25, 2014, at 9:10 PM, Arianne Fowler <aa@oktosea.com> wrote:

Lauren,

This is eye opening and exactly what kind of feedback I was hoping to get from this group!!!!
You share many of the same sentiments, I just didn't have the full knowledge to express them.
As a new family coming into the SPS system (b/c we've only been in Developmental Preschool
since Feb) I have so much to learn. I'm finding it extremely difficult to get answers from
administrators. Our current teacher is opposed to the Pinehurst placement for my son, but it
seems like what the IEP recommends doesn't factor in. I just need to know what my rights are
here and if I can demand a more appropriate placement.

Thank you!!

Arianne
Sent from my iPad
On Apr 25, 2014, at 8:52 PM, Lauren Feaux <lauren_feaux@hotmail.com> wrote:

ACCESS, if it is really the new inclusion program, will be a great thing to
get BACK. Remember? We had inclusion before. I know, my kid was in
an inclusion program, and still is. He's lucky to have gone through
elementary school before they decided to kill inclusion. Now it's back.
Good. Why is it called ACCESS and not inclusion? Because the people
who killed inclusion didn't want to admit the mistake. It's really just that
simple. OK. We can call it ACCESS.

The only reason to place more special education at Pinehurst... is because
nobody else wants to go to Pinehurst and they don't want to make room for
special ed at local schools. Seriously??? There are only 9 6th graders at
Pinehurst. And only 42 students in the entire middle school. ???? That is
not a thriving school, even if it is incredibly inclusivel. Maybe Pinehurst is
a great school. I'm sure there are many who would choose it. But, it has low
enrollment, has been threatened with closure nearly every year for the last
decade. Doesn't it sounds like the perfect place to put 3 or 4 special
education programs? I don't know of any groundswell of interest from
special education families to get seats at Pinehurst. The truth is... it's the
district putting programs at Pinehurst and squeezing them out of
neighborhoods. Magnolia/QA families are also getting pushed into
Pinehurst.

The icing on the cake is that Pinehurst ALREADY has over 30% special
education. Why would they add even more special education to that? It
certainly is not in the best interest of students, and it does not provide an LRE
as the whole school constitutes restricted access to proportionate number of
special education students.

Absolutely correct. The new ABCD model was supposed to have regional
assignment guaranteed to anybody who lived in the area. It was not
supposed to be just another assignment to unpopular schools, in ill-
maintained buildings. You were not supposed to be shipped out of your area
to a high density sped magnet... eg. Pinehurst.

Now that SPS has lost it's NCLB waiver, perhaps that can be used to get a
placement you want for your student. To remind families - NCLB waivers
were the thing that meant SPS didn't have to follow NCLB and give families
school choice. SPS has lost that waiver so it will now need to offer choice to
families whose kids attend federally failing Title 1 schools, including those
in special education programs. Who knows if Pinehurst receives Title 1
funds or not. That would be one point of leverage to get a reassignment, to
another school if you want it.

People have to become advocates. One avenue for advocacy is the fact that
Pinehurst does not represent an LRE for anybody. And that is a point of
advocacy. If you don't advocate, you will get assignments like this one. (If
you're happy with Pinehurst, that's absolutely fabulous too.)

Arianne, you have every right to expect ACCESS services - in a local school
in your neighborhood, OR in an option school OF YOUR CHOOSING.
Unfortunately, you'll have to be the lifelong advocate for your child to make
sure those options are available.

Thanks,
Lauren

From: Seattle_SpEd_PTA@yahoogroups.com [mailto:Seattle_SpEd_PTA@yahoogroups.com] On
Behalf Of Arianne Fowler
Subject: Re: [Seattle_SpEd_PTSA] Kindergarten reassignment

I'm all for the Access services, but just wonder how it will be in a less
structured environment. I have heard Pinehurst has small class sizes
which is a definite plus. I also am impressed with school philosophy,
regarding inclusion of all types of people and cultures.

I'm just frustrated that we cannot attend any of the 5 local elementary
schools in our area (Ballard).

Thanks for your feedback!!

Arianne
Sent from my iPad
On Apr 25, 2014, at 7:46 PM, P and C McCormick
<cpvmac@hotmail.com> wrote:

Arianne,

I'm not familiar with the specifics of your particular
situation. I'll say that a) the Access model is the direction
parent advocates have been working towards for years - it is
the continuum of services that is required by law, and
necessary to benefit great numbers of sped students needing
support to fully participate in GenEd; and b) Pinehurst
seems to me and others to be a school with an exceptional
culture of inclusiveness.

By the same token, some of us have challenged the district
on the criteria they've used to locate Access programs.
Personally, I feel the locations should be located equitably
throughout the district.

Once I hear more from Central SpEd, I will post here.

Cecilia

From: aa@oktosea.com
Date: Fri, 25 Apr 2014 19:33:38 -0700
Subject: [Seattle_SpEd_PTSA] Kindergarten reassignment

I have an incoming kindergartener who will be receiving
Access service model. We got our K assignment in
February when assignments came out. We got Daniel
Bagley. Two weeks ago, I get a letter in the mail with new
assignment, Pinehurst. I realize Pinehurst is moving
locations until their new home is ready in 2017. 1) Has
anyone else been reassigned this late in the school year? 2)
I'm trying to fight it, but I'm told it's my job to get on wait
lists. I was basically told tough luck, try to find space
yourself. 3) Does anyone know anything about Pinehurst? I
have heard that the classes are a little less structured, which
worries me with a kid on Autism spectrum and regulation
issues, who needs consistency and clear and concise
guidelines. Just because they have space and will have
Access services does not automatically make it a good fit
for my son. I will be visiting with principal and special ed

__,_._,___
Yahoo! Groups Privacy Unsubscribe Terms of Use
teacher there on Wednesday with very specific questions,
but I'm worried. Any feedback you may have would be
great!
Arianne

__._,_.___
Reply via web post Reply to sender Reply to group Start a New Topic Messages in this topic (13)
In compliance with our 501(c)(3) status, the Seattle Special Education PTSA does not support or
endorse candidates for political office. All opinions expressed by these postings are strictly those of
the person making the posting, and not necessarily those of the Seattle Special Ed PTSA. Questions or
concerns about particular postings can be directed to the Seattle Special Ed Board by emailing
seattlespecialedptsa@gmail.com.
VISIT YOUR GROUP New Members 4
.
From: Tolley, Michael F
To: Carr, Sherry L
Cc: Wright, Charles E; Banda, J ose L
Subject: Re: SPED CCAP "Open Mic" night summary of issues for our families
Director Carr,
Thank you for forwarding this email. I have reviewed the information and forwarded it to
Zakiyyah. I have asked that she and her team be prepared to respond to questions and
concerns that may be expressed, relative to this information, during the School Board C-CAP
Work Session on Wednesday, April 30th.
Seattle Public School's staff was not present at the "Open Mic" sessions conducted by the
External Special Education Consulting group. The consultants requested that SPS staff not
attend these sessions in order to allow individuals to freely express their concerns.
Please let me know if you have any additional questions.
Thank you,
Michael Tolley
Sent from my iPhone
On Apr 27, 2014, at 8:08 AM, "Carr, Sherry L" <slcarr@seattleschools.org> wrote:
All,

I would urge you to take a look at this. Was SPS present at these open mic events?
SC

To: Peaslee, Sharon D; Patu, Betty; McLaren, Martha; Peters, Susan M; Martin-Morris,
Harium; Carr, Sherry L; Blanford, Stephan

I am writing with a short personal synopsis of major topics raised by SPED
families and Community Based Organizations (CBOs) that work with our SPED
families in SPS, during the 2 "Open Mic" nights presented by the CCAP
consultants, TIERS, earlier this week. You will not hear this content reflected --
or likely even acknowledged, sadly-- in your oversight work sessions on the
CCAP. For your reference, the SEAAC - SPED PTSA response to the CCAP is
attached to this email. In regards to testimony from families this week, in brief:
1. A large percentage of presenters described difficulties for students with
dysgraphia and dyslexia e.g. no early detection capability in SPS, the wait to fail
model, and no curriculum to guide remediation. Most of these students are 1-2
years behind grade level but they are cognitively capable and in some instances
2E. Low expectations. Negligence.
2. CBOs and families speaking through translators present that immigrant families
with special needs kids face ongoing difficulties including nontranslation of IEPs
and impt terminology, school insisting that if families want an IEP meeting
sooner than later they need to bring their own translators, the same IEP year after
year, requiring immigrant families to leave work during the work day to attend
IEP mtts which are often canceled because only the SPED teacher winds up
attending. Low expectations. Negligence. SEAAC and SPED PTSA have
brought these matters up repeatedly in concert with CBOs.
3. RISER 2014-2015 processes continue to segregate SPED families in unpopular
schools such as Pinehurst K-8 bypassing 5 elementary schools in the Bagely
service area for as common a disability as autism. Where new ACCESS or SM4i
models are proposed, no tangible proof that something other than ICS round 2
will occur. Our families did not participate in Open Enrollment on par with
families of students without disabilities. SEAAC - SPED PTSA letter to OSPI
about this failed RISER process is attached to this email.
4. Families of students with autism and other neurodevelopmental disabilities
continue to experience appalling ignorance of these disabilities amongst building
administrators and GenEd teachers. Punishing students who need more
prompting with suspensions and refusing information about executive
functioning deficits, requiring a student with autism to write "I will not stare at
my paper" 15 times because the assignment is too overwhelming without
accommodations on the IEP that the GenEd teacher refuses to provide, anxiety
issues overridden by the building administrator making sudden schedule changes
creating months of setback for the student, refusal to provide accommodations
and modifications by GenEd teachers.
5. Roadblocks to GenEd access are ongoing and pervasive and are perpetrated
even by the SPED Dept. Families threatened with change of placement if they
ask for more para support to create success for their student in GenEd, including
moving to a new school.
6. Across the board families are not given information about their rights or
encouraged to exercise their rights. Beyond the "Procedural safeguards" booklet,
which is a pro forma "give" from the District to families, families are not seeing
themselves as equal or respected partners in their children's educational
processes.
7. The Governor's Ombudsman's Office reported a significant increase in cases
from SPED families, that are not resolved within the District, during the past year
relative to previous years.
8. Secondary transition -- this IS covered in the CCAP and the District is far
below compliance. Families have many concerns and frustrations about
secondary transition including a recent proposal, which the District then yanked
due to community concerns, to transform the present model with no community
input and no evidence basis for the community's consideration.
I don't know what you, as a School Board, can do given the above. Could you
consider requesting a session with the TIERS consultants to verify and expand
the content of this email? We question what TIERS will do with the information
they were given, since CCAP is about paperwork and not about services and
results for children. I would also like to express my support for any steps Board
members would think of taking to connect with our families and get up to speed
on families' reality of services and attitudes in the buildings. At the end of the
day, this is all about our students' lack of status as GenEd students first. I find
the present situation with the central administration more broken than in previous
years, insofar as meeting families' needs is concerned.

<CCAP_Intro_Letter_Edit_sig_redact.pdf>
<SPS SEAAC_SPED PTSA Placement Concerns 2-24-14.pdf>
To: Garmoe, Misa
Cc: Brown, Heather A; Studley, Sherry; Whitworth, Kim; McWilliams, Zakiyyah B
Date: Saturday, April 26, 2014 5:11:16 PM
Hi
Michael was included on most of the emails confirming with Flip the last few weeks. I also
understand from Zakkiyyah they have discussed and the three Lincoln programs have been
reviewed at several start of school meetings. Again this was not the program of concern...the
program of concern was Ingraham which is not moving. This program was always to be
moved since it has been housed at Wilpac.
I will forward the overall transition locations in the revised plan. I am happy to meet and
review..fair warning my schedule is fairly packed next week.
Thanks
Michaela
Date:04/26/2014 10:34 AM (GMT-08:00)
Cc: "Brown, Heather A" ,"Studley, Sherry" ,"Whitworth, Kim" ,"McWilliams, Zakiyyah B"
Subject: Re: Pinehurst moving to Lincoln for 2014-2015?
I will schedule some time for us to discuss. I understand that you confirmed it with Flip but
has Michael approved? Thanks.
Sent from my iPhone
On Apr 25, 2014, at 11:59 PM, "Clancy, Michaela" <cmclancy@seattleschools.org> wrote:
Hi Misa,
Chris Polson ' s class (Roosevelt) has also always been in the plan for Lincoln.
This program has been housed at Wilpac and must move. The Ingraham program
is not moving which seems to be causing confusion. I believe that is what you are
referring to below regarding an alternate plan. A total of 3 transition programs
and the 3 pinehurst SPED programs you mentioned below are in the sped plan for
Lincoln. We have confirmed this with Flip. Earl is aware and has incorporated
them in the work site plan. The transition programs were slated for the
auditorium with the CTE programs when I spoke with Flip this week.
The ongoing concern is supervision of the additional programs and needed admin
support. My suggestion is we move budget and sped enrollment to Pinehurst or
somehow attatch to pinehurst and consider a position such house administrator
or Dean of students to address on site supervision. We can also assist from
central sped with staff evaluations and IEP/evaluation meetings. We have already
increased their allocation of related service staff to address this need.
I will forward the transition plan we revised in March. For clarification Sherry
Studley is now the sped supervisor responsible for transition and I have included
her on this email.
On another related note we may need to consider k-5 sm4 and 2 access programs
instead of the current configuration planned for pinehurst due to enrollment
patterns emerging from the NW. Heather has created a data wall for analysis and
this appears to be the need right now. We have growing need for Access based on
K riser recommendations.
If there are further questions please let me know.
Thank you
Michaela
Date:04/25/2014 4:32 PM (GMT-08:00)
To: "Clancy, Michaela" ,"McWilliams, Zakiyyah B" ,"Brown, Heather A"
Cc: "Whitworth, Kim"
All, there still seems to be confusion about special ed services moving to Lincoln. Last
month I sent this email (attached) about the services moving to Lincoln. After this
email was sent I think Michaela talked to Jeff and it was discussed that a new
proposal would be sent forward to Michael and the EDs before we notify schools.
See the email below.is this just fallout from the initial mis-information? I just want
to make sure we are all on the same page.

As far as our understanding.the only sped services at Lincoln with Roy Merca for
2014-15 will be:
His current sped class.
the Ballard class currently located at Lincoln
the Hale class currently located at Lincoln
a new K-2 primary classroom
a new K-5 Access classroom
and a 3-5 intermediate classroom???

Is that your understanding? Thank you.
Misa

From: Merca, Roy
To: Garmoe, Misa
Cc: Whitworth, Kim

fyi

Roy Merca
P: 206.252.4600
F:206.252.4601


From: Merca, Roy
To: Polson, H C

Hi Chris!

I would check with Heather Brown NW special education consultant or Sherry Studley
NE special education consultant for confirmation as I dont have all of the details of
your move. Ive cc. them on this email. They can give you more information
regarding your move and transition. Looking forward in meeting you soon.

Roy Merca
P: 206.252.4600
F:206.252.4601


From: Polson, H C
To: Merca, Roy
Subject: Pinehurst moving to Lincoln for 2014-2015?

Dear Principal Merca:

My name is Chris Polson. Im a third year special education transition teacher
with Seattle Public Schools. Our program teaches Vocational and Life Skills to
18-21 year students with Severe/Profound disabilities. Even though we are
located at the Wilson-Pacific campus, we are currently connected to Roosevelt
High School for records, supplies, and classroom budget. However, the Wilson-
Pacific building is being torn down next year and we are being moved to the
Lincoln building in Wallingford.

I talked with Principal Vance of this morning and he informed me that our
program will detach from Roosevelt and be connected with your Pinehurst
program for 2014-2015. I wanted to verify if this is true and if you had been
informed of these changes.

I have a lot of logistical challenges to juggle with this move to Lincoln and I
wanted to plan ahead for next year by contacting other programs who will be in
the Lincoln building. Please reply at your convenience.

Chris Polson
Seattle Transition Teacher

Email: hcpolson@seattleschools.org

Classroom 502 phone #: 206-252-4618
District cell phone #: 206-793-1775

Mail Stop AD-667
Roosevelt Transition Program @ Wilson-Pacific
Building 500, Rooms 501 & 502
1330 N 90th St
Seattle, WA 98103

From: Kellie LaRue
To: J oseph A Wolf
Subject: Fwd: [Seattle_SpEd_PTSA] Re: Kindergarten reassignment
Date: Saturday, April 26, 2014 9:17:46 AM
Hi Joe,
Very likely this email thread might shed some daylight on what we were trying to discuss at
FACMAC about sped and about pinehurst.
Sped has been used as a capacity management too FOREVER. Under the old system, Tracy
would move sped services each year from full schools to less full schools. This made parents
crazy because schools with space were unpopular schools. Part of the change to a
neighborhood system was so that sped had to be returned back home.
Hence the capacity problems of all the parts of town that are so much more severe than they
appear and all of the comments over so many years that I keep making about the problems of
buildings when their published capacity numbers are greared for general education and when
not every singled building takes a significant hit for sped placement.
When sped is finally brought close to home, the capacity numbers for a school like Bryant
should be listed as with three pcp rooms and three sped rooms, that way officially every
student over that number is over the capacity and that is visible.
IMHO, the issue at NW Center and now the placement of sped in an interim building, is the
beginning of a cascade failure. The consequence of not being able to provide a capital based
solution is that sps will need to implement non-capital solutions. There needs to be an active
conversation about what happens when capital solutions expire.
That is the foundation for all of the upset regarding WP. I know that WP is "done" but doing
WP as planned will accelerate the need for year round schooling.
Kellie
From: Lauren Feaux <lauren_feaux@hotmail.com>
Subject: RE: [Seattle_SpEd_PTSA] Re: Kindergarten reassignment
Date: April 26, 2014 at 8:50:51 AM PDT
Reply-To: Seattle_SpEd_PTA@yahoogroups.com
While we have long requested access to special education services (like
ACCESS, SM4, autism inclusion, or whatever the name du jour is) at popular
alternative schools like Salmon Bay, Orcas, TOPs, Thornton Creek,
Pathfinder, AS1..... We do NOT WISH to havemandated assignments to
unpopular schools just because there is space such as AS1. We don't want our
students forced into special ed magnets. A few years ago, this was how all
sped, and all were to the worst (most unpopular schools in the district). Why?
Because there was plenty of space there.
The issue now is that we have all new administrators. They don't remember
that this just a repeat of the same problem we've had for years. It's up to
families to do the remembering.
I highly recommend collective advocacy. Without it... well, you'll just get
whatever they put on your plate.
2 years ago we had a similar situation. The district just decided to cancel
Autism at Salmon Bay, even though it was the oldest program in the district.
Collective advocacy got that program reinstated. Band together and make that
happen again.
Thanks,
Lauren
From: Seattle_SpEd_PTA@yahoogroups.com
[mailto:Seattle_SpEd_PTA@yahoogroups.com] On Behalf
Ofanne_and_dan@yahoo.com
Sent: Saturday, April 26, 2014 8:21 AM
Subject: [Seattle_SpEd_PTSA] Re: Kindergarten reassignment [1
Attachment]
[Attachment(s) from anne_and_dan@yahoo.com included below]
Arianne,
Bypassing FIVE elementary schools in your immediate vicinity and you have to go all the
way to Pinehurst to get autism services. Meanwhile you and others are being told (AFTER
Open Enrollment) that Bagley is "full." So a cohort for autism services (under the umbrella
of ACCESS) couldn't be established in any of those FIVE elementary schools. Right.
Here (attached) is a letter that SEAAC and SPED PTSA sent to OSPI in late February,
addressing the misinformation and lack of planning associated with this year's RISER
process. This details program placement concerns 2014-2015. I don't have the District's
response on hand but I will find it and post it.
And re "ACCESS," just keep in mind that for the most part, any concerns are not with the
model, they're with the implementation and roll out of the model. Even now new
classrooms are being opened up with no teachers and no training and no backstopping. I
haven't heard anything that doesn't continue to scan to me as ICS Round 2. So I think
Lauren is correct that our advocacy and attention on these matters is the only thing that is
going to make a difference for our kids' LRE and FAPE.
And here's a problem that I heard repeatedly at the Open Mic night at Nathan Hale: denial

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of access to GenEd including asking for more para support to succeed in GenEd and being
told that that constitutes a change in placement and a move to a different school. Yes, just
this year. Personally, I see the potential for the District to treat ACCESS in as rigid a fashion
as ever. We need to see leadership and commitment to serve our students in GenEd.
-Anne
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(15)
In compliance with our 501(c)(3) status, the Seattle Special Education PTSA does not
support or endorse candidates for political office. All opinions expressed by these
postings are strictly those of the person making the posting, and not necessarily
those of the Seattle Special Ed PTSA. Questions or concerns about particular postings
can be directed to the Seattle Special Ed Board by emailing
seattlespecialedptsa@gmail.com.
VISIT YOUR GROUP New Members 4
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From: P and C McCormick
To: zbmcwilliams@seattleschools.org
Subject: FW: Sped Issue with Pinehurst / Lincoln / Wilson Pacific
Date: Friday, April 25, 2014 12:20:30 PM
Hi Zee,

Could you please look at the discussion below, particularly with respect to overloading
Pinehurst with SpEd. Given Pinehurst's tenuous status and its co-location with an APP
program on steroids, some of us are concerned that the SpEd programs will just get moved
around like pawns again.

Please take a careful look at this. The original is from a parent who is very knowledgeable of
capacity issues in the district. I asked Lauren to comment because Lauren has tracked the
issue of sped program placement in failing/undesirable schools for years. Her comments are
in red.

I have highlighted the points that resonate with me - and I feel you should be aware of this
and concerned.

Looking forward to hearing your thoughts on this.

Cecilia
206-595-2366

From: lauren_feaux@hotmail.com
To: cpvmac@hotmail.com
Subject: RE: Sped Issue with Pinehurst / Lincoln / Wilson Pacific
Date: Thu, 24 Apr 2014 19:30:29 -0700
Ok. Near as I can tell, this has NOTHING to do with APP. I see no APP/sped issue here. Only
sped/Pinehurst/JAK8. If there is an APP/sped issue, perhaps you can spell it out for me because I
don't see it.

Right. BIG ISSUEs. THough. The biggest issue, which is completely real.... SM4/2 students are
being forced into Pinehurst instead of their local school. I know for a fact that this is indeed
happening and that students all over the north end, who need SM4... are getting shunted off to
Pinehurst.... instead of John Hay. Right. It's happening again. Rather, it never stopped. Most
sped families who chose Pinehurst.... liked it, but the fact remains... nobody should be force
assigned to an alternative school. AND, Pinehurst, already has a HUGE amount of sped.... so
adding more to the mix hardly seems fair.

Special education is a whopping 30% at Pinehurst. NO MORE PROGRAMS AT PINEHURST!!!!!

I'll address her points in line below.

From: P and C McCormick [mailto:cpvmac@hotmail.com]
Sent: Thursday, April 24, 2014 5:40 PM
To: lauren_feaux@hotmail.com
Subject: FW: Sped Issue with Pinehurst / Lincoln / Wilson Pacific

Hey Lauren,

I would greatly appreciate your thoughts on the info as presented below.

*******************

Hey,

I have a pretty serious sped issue that I want to flag to you for passing along. I think this issue
might begin to make it more clear why I think that the Wilson Pacific issue is such a big deal.
As you know, my real argument is that by "pretending" that there is lots of extra space at
Wilson Pacific, when there isn't going to be any real space there, this give a false sense of
comfort to communities who will be the most damaged by pretending that this space is real.

As I think you know, I am really into alternative schools and I have been to more closure
meetings for AS1 Pinehurst than I can count at this point. I have tried to explain that I am
making such a big deal about the auditorium so that a few more folks have their eyes on the
building. As there is no a current community attached to this building, all of these bad
decisions have essentially be made behind closed doors and it has to stop. As always, Sped is
the first loser at the party and then AS1 is the second target. I have tried to explain that
Pinehurst will once again be in the cross hairs if the WP process moves forward unexamined
and I hope you and I have at least reached a place where you can give me the benefit of the
doubt on this one.

So here is one of the thing that just seemed inevitable to me and why I made this stink about
WP for so long. As you know, Sped feels the capacity issues FIRST. As many of the programs
are small in number, they are considered "portable" and it is a "minor change" to move one
classroom of 8 -10 students, rather than place a portable or make some other change.

Now I may not have these details 100% correct, so I apologize in advance for any bad
information but ... as you know, getting straight answers on sped is like getting straight
answers on a Ouija board. You do the best you can. So here is the chain of events to the best
of my understanding.

Pinehurst has been "saved" and placed in interim quarters at Lincoln while awaiting
long term placement at Wilson Pacific.

As always there is a need for new sped classes each year if for no other reason than
when SPS adds more than 1,000 new students at least a few of those homerooms will
be sped. At LEAST three of these brand new classes of sped will be placed at Pinehurst
at Lincoln.

There are currently being added to Pinehurst for September 2014, one class of SM2i
and two classes of SM4. I say at least three because Pinehurst has requested a few
more sped classrooms in order to replace the special education pre-school students
who are being removed from Pinehurst and placed at Sacajawea. I don't care about
preschool.... eg. where it is. If they all want to go to Pinehurst, I don't think that's
terrible. If they want to have North and South Preschool centers. That would be
completely fine. Preschool isn't really part of the K-12 system, and there is no
analogous preschool mandate for general ed. I see a benefit to having preschool
clusters. But hey, if they want to spread them out... I'm ok with that too.

Just in case you missed this. The reason I want to flag this to you is because they are
doing this placement once again for capacity management reasons, NOT education
reasons. To be clear, there is no malice for AS1. They do a good job and really care
about their students but you and I don't need to dissect the whole option / choice /
sped / access nonsense. Sped families should have BOTH access AND choice when it
comes to alternative schools and should not be pressured into an alt school, nor
barred from an alt school. AS1 has always been a bit of a magnet for sped. But now
it's at more than 30%. Now students are being forced into AS1.... and that is plain
wrong. This point is right on the money.

Just in case you missed this part, they are opening brand new self contained sped in an
interim location. What does this say about these students, you cant' go to your
neighborhood school because there is no space but you can go to an interim
school. Right. Got it. Bad!!!! Somebody should definitely call them on it. I'm all for
this option IF PEOPLE CHOOSE IT. And, I think Pinehurst has been a fairly inclusive
school. But really.... it is overloaded beyond reasonably.

Once again, as this is a capacity management decision, there is no plan that these
students that will be part of the Pinehurst community to move to Wilson Pacific. I say
this solely because these numbers have not been magically added to WP. Although as
you and I both know, the simple fact of mentioning that this is not their permanent
home, there will be a pronouncement that this is indeed the long term home and they
will go from Lincoln to WP. So once again the same seats at WP are getting promised
to more and more people. From this mail.... I gather that Wilson Pacific... will not
permanently house Pinehurst. Right? We're simply talking about Pinehurst @
Lincoln. Ok.

So back to this "interim" location for self contained sped. Next year Lincoln will have
over 700 elementary students for APP and then the AS1 population plus these new
Sped program rooms. with NO playground. Yup, no playground. Despite the fact that
APP will be there for six years, there is no playground and a clear decision that they
can't have a playground. APP at Lincoln has no infrastructure, no playground, one
small lunch room with 4 shifts. So the Pinehurst K8 with all the new sped classrooms
that will be added are going to have to compete for crazy limited resources with APP.
When APP already has about 1/3 of the school eat lunch in their classrooms because
they can't get to the cafeteria RIght. Right. Right. Sped should not be the "filler" in
an undesirable school, Pinehurst, in an undesirable location, Lincoln.

Jane Addams K8 is getting a beautiful playground installed at their interim location of
John Marshall. Now don't get me started on how JAK8 was so clear that there wasn't
room for Pinehurst at their interim building, there was enough room. But the K8 at
John Marshall is getting a playground and they are not getting all this new sped,
because they need to trim down to fit in their new building. So yes, that means they
are having a little less sped at JA K8. I think JAK8 should get another SM4. Becky said
that would happen.... but now... nobody remembers that. There are students
graduating from the K-5 SM4... that can't get into the middle school SM4.... that sucks
massively. I heard people talking about this today.

Say what you will about APP and we can agree to disagree, but please give extend me
the courtesy that I try to report things as best I can without bias. North end APP is in a
crappy, crappy building and that no school other than APP would put up with the
treatment they get. At this point in time, so many of the kids going to APP are going
because they have been "counseled out" of their attendance area school. The local
schools are so crowded that they only capacity tool, schools like Bryant and
Wedgwood have are to encourage the top of the class to leave for APP, so most of the
schools in this area vigorously encourage any APP qualified student to go to Lincoln
and they go because they were asked to leave their attendance school. Now that is
not everyone but it is a lot of people, who have been told that they can't get the
services they need at their school so they should go to Lincoln.

So the bottom line, Sped is "capacity managed" once again. This is just another invisible
problem of capacity.

Not invisible. I kinda knew it.

I hope you can find someway to daylight most of this. I find that I do all of this other capacity
stuff just to try to keep the the worst at bay for sped and then they find ever more creative
ways to tuck sped into the corners where nobody is looking.

Yes. They should be accountable again.

From: Herndon, Flip
To: Libros, Tracy
Cc: Tolley, Michael F; Stevens, J oy; Wolf, J oseph A
Subject: Re: FACMAC
Date: Tuesday, April 22, 2014 6:41:53 PM
Great.
Sent from my iPhone
On Apr 22, 2014, at 8:40 PM, "Libros, Tracy" <trlibros@seattleschools.org> wrote:
I dont think anyone from SpEd will be there. They have OSPI monitoring this week as
well as the external monitoring team. However, I have an almost final chart that
shows where the different services are located, how many classes, etc. so am
planning on bringing that.

From: Herndon, Flip
To: Stevens, J oy
Cc: Tolley, Michael F; Libros, Tracy; Wolf, J oseph A
Subject: Re: FACMAC

Great. Thank you.

Is there anyone from Sp. Ed to talk about program placement or is Michael Tolley
going to be there.
Sent from my iPhone
On Apr 22, 2014, at 7:10 PM, "Stevens, Joy" <jstevens@seattleschools.org>
wrote:

Flip, here is the agenda (also see attached without strike-outs) that I
have come up with after working with Tracy and Joe and speaking
with Elizabeth Wong. Misa Garmoe is on vacation until Thursday
and Z McWilliams has an all-day meeting with OSPI tomorrow, so
neither of them is available to attend the meeting tomorrow. Tracy
and Joe will present as shown. Please let me have your edits, if any,
and I will make copies of the finalized agenda for the meeting
tomorrow. Elizabeth preferred that to sending out the agenda
tonight.

Thanks!
Joy
FACMAC MEETING
AGENDA
Wednesday, April 23, 2014 - 10:00 a.m. to 1:00 p.m.

 Open Enrollment
Numbers (Tracy Libros)
o APP Numbers
o Special Ed
Numbers
o ELL Numbers
o Timeline for
Release of 5-Year Projection
o Program
Placement (Special Ed Locations)
 Capital Planning and
Hot Spots (K-5/8 Hot Spots) (Joe Wolf)
 Where are we on BEX
IV and Interim Space Usage (Joe Wolf)
 Pinehurst K-8/Indian
Heritage (Misa Garmoe)
 Clear Sky Usage (Misa
Garmoe)
 Special Education
Delivery Model

From: Herndon, Flip
To: Tolley, Michael F; Libros, Tracy; Wolf, J oseph A; McWilliams, Zakiyyah B;
Stevens, J oy; Garmoe, Misa
Subject: FACMAC

Good Morning All,

I will not be at FACMAC tomorrow, but when I met a few weeks ago to set the
agenda the following were the topics:

Agenda:
- Open Enrollment Numbers (numbers provided by Tracy)
- Special Ed numbers
- APP numbers
- ELL numbers

- 5 year projection by May 20th, will the numbers (school by school) be ready
by then.

- Capital planning and hot spots (k-5/8 hot spots)

- Where are we n BEX IV? and Interim space usage

- Pinehurst K-8/Indian Heritage

- Clear Sky usage

- Special Education delivery model

- Program placement (special ed locations)

Looking at the agenda is there someone who can help address each one of
these? Of course, there will be many other topics that spin off of the original
list.

Joy, can you get this into an agenda format for tomorrow please and then I
will see if I can get the FACMAC mailing list from Elizabeth.

Thanks,

-Flip
<20140423_FACMAC_Agenda.docx>
From: Tina Christiansen
To: Thomas L Redman
Cc: J oseph A Wolf; J enkins, Michael L; Barrett, Mike B
Subject: Re: Letters for Principals re: summer BTA projects and portables
Yes to the BTA projects. I didnt do portables last year but I think we should this year as there
will be activity at the school and parents/students will want to know whats happening. We
cannot communicate TOO much on BEX or BTA projects.
I am happy to do any BEX project letters needed you may want to do end-of-the year
updates for the schools with active projects just to update parents. The principals can either
include with their end of the year message or send separately.
Im thinking of: JAK8 at Pinehurst, Olympic Hills (and mention work on Cedar Park since
they will move there), Arbor Heights, Genesee Hill/Schmitz Park, and Thornton Creek.
May also want to update Seattle World School and Nova about progress on their future
locations. I am not sure who/how wed communicate about new schools JAMS and
Fairmount Park could be through the principal but what about T.T. Minor?
Tina Riss Christiansen
Wordsmith
tina@writeasrain.com | 206.229.7726
Write as Rain

Communications, LLC
PO Box 60176
Shoreline, Washington 98160
www.writeasrain.com
LinkedIn
Facebook
Twitter
For the right words Write as Rain
On Apr 22, 2014, at 9:52 AM, Redman, Thomas L <tlredman@seattleschools.org> wrote:

Hi, correct me if Im wrong, but I think we prepared Principal letters for those schools who will
receive BTA summer projects and those schools receiving portables
Joe and the two Mikes are working on a final list for portables. Once they send us the
official list, we can start those letters.
Need to create and send the letter to Principals by May 31 for distribution.
I think we already have the list of BTA summer project schools
We may create a letter for certain BEX projects. We can discuss this.
From: Herndon, Flip
To: McWilliams, Zakiyyah B
Subject: Re: Lincoln sped transition program
Date: Friday, April 18, 2014 8:40:57 AM
Great. Thank you.
Sent from my iPhone
On Apr 18, 2014, at 8:35 AM, "McWilliams, Zakiyyah B"
<zbmcwilliams@seattleschools.org> wrote:
Hi Flip
Let me go off line with Michaela and get back to you. My understanding from our
meeting last week was the same as yours.
Zakiyyah McWilliams
Executive Director
Special Education
On Apr 18, 2014, at 8:09 AM, "Herndon, Flip" <ltherndon@seattleschools.org>
wrote:
Michaela,

Again, I believe this is exactly the misconception that we met about a
week ago. In that meeting with you, Zakiyyah, Earl and myself, we spoke
about the only high school special education programs that were going
to be at Lincoln next year were 3 (2 med. Frag. And 1 18-21 transition
program) all located in the bottom floor. The misconception was that
there were going to be 5 with two located in the auditorium building.
The resounding answer to that was no, that was not happening. There
were several issues that we discussed as to why this was not happening.
1) The NW Town Hall meeting had several parents with children in the
transition programs who were not made aware of any relocations of
those programs. When we met, it was stated that it was a proposal and
it should not have been announced. 2) Supervision of all the programs.
The current plan is to have Roy Merca, from Pinehurst, supervise the
Pinehurst program and the 3 high school programs. He has his own
program, plus the 3 new Access classrooms, plus the 3 high school
programs (on the same floor) to add 2 more high school programs in
another building I dont believe provides the adequate supervision and it
has almost as many special ed classrooms as there are Pinehurst
classrooms with 5 of those being brand new? 3) The spaces in the
Auditorium building are not on the list to be renovated and there are
not capital dollars to do so. There can be some slight modification, but
that is being done right now for the Skills Center program that is going
into that building from Wilson Pacific. To add 2 more 18-21 transition
programs would mean removing a significant portion of equipment in
the former Home Ec. room that would then probably need to be put
back in when the school becomes a high school again.

That was my understanding from our last meeting.

Total number of high school special ed program at Lincoln was 3. 2 med.
frag and 1 18-21 transition all located in the South Wing.

-Flip

To: Herndon, Flip; McWilliams, Zakiyyah B
Subject: RE: Lincoln sped transition program

Hi Flip,
You are referring to the Ingraham program, which is not moving. The
Polson Roosevelt program is currently housed at Wilpac and is moving to
Lincoln as we have been planning. It is a bit confusing since all 3 18-21
transition programs are attached to different High schools. The two
currently at Lincoln (and staying next year) are attached to Hale and
Ballard. There are a total of 3 transition programs planned for Lincoln. I
think this is clear to Earl- we have discussed several times- if not please
let us know.

Thanks again for clarifying and looping us in,
Michaela

From: Herndon, Flip
To: McWilliams, Zakiyyah B; Clancy, Michaela
Subject: FW: Lincoln sped transition program

This was the email I meant to forward to you both. I thought we had already
talked about this program not moving to Lincoln.

From: <Herndon>, SPS <ltherndon@seattleschools.org>
Date: Wednesday, April 16, 2014 4:36 PM
To: "Edwards, Earl H" <ehedwards@seattleschools.org>, "Hornby, Anita
D" <adhornby@seattleschools.org>
Subject: Re: Lincoln sped transition program

I don't believe so.

From: <Edwards>, Earl H <ehedwards@seattleschools.org>
Date: Wednesday, April 16, 2014 3:36 PM
To: "Hornby, Anita D" <adhornby@seattleschools.org>, SPS
<ltherndon@seattleschools.org>
Subject: FW: Lincoln sped transition program

Is this true? She is talking about a transitional program (18-21) moving
from Roosevelt.

Earl H. Edwards
Mobile 206-551-8849

From: Studley, Sherry
To: Edwards, Earl H

Thank you. We have approval for the Polson program (associated with
Roosevelt HS) that is now at Wilson Pacific to move to Lincoln. We
asked that the two classrooms (Schons and Polson) be next to each
other. My understanding is that the programs will be in Building C.

Sherry R. Studley Ed.D
Special Education Supervisor
NE Region & 18-21 Transition Programs
Mailstop 31-705
(206)406-5992
srstudley@seattleschools.org

"I believe in a promised land."
--Bruce Springsteen

To: Studley, Sherry

To: Edwards, Earl H
Subject: Lincoln sped transition program

Hi Earl,

Have you identified classrooms in the Lincoln building for the Polson
program that is moving from Wilson Pacific?
I dont know anything about this program moving from Wilson Pacific.
Is this something Flip is aware of?

Also, will Leo Schons program be staying in the room you are moving it
to this week?
I dont know the long term plan for Leos program at Lincoln. Nor have
I heard that he is moving back into the main building. In 2017 Lincoln
will start the renovation process of being turned back into a high
school, so I assume everybody will be leaving.

NE Region & 18-21 Transition Programs
Mailstop 31-705
(206)406-5992

"I believe in a promised land."
--Bruce Springsteen

From: J ohnson, Kathleen H
To: Paige McGehee; jsuleiman@seattleschools.org; McWilliams, Zakiyyah B; Clancy, Michaela; Studley, Sherry;
Brown, Heather A; Campbell, Elizabeth A; Gainer, Heidi; Hornby, Anita D; DeBell, Marie; Becker, Eric P; J ustine
Kim; cheri@broadview.us; sfore@mahlum.com
Cc: Iva Sarnova
I will put this on my calendar and be there as soon as possible.
Health Services has its monthly staff meeting on this day followed by Committee meetings. I will
need to attend the Building Assignment Committee meeting from 330 430 but will attempt to
leave as early as possible.

Assignment Committee meets is to guide how nurses determine their building assignments for next
year. Its at JSCEE so will be able to move immediately to this meeting.

Katie
Kathleen H. Johnson, DNP, MN, RN-BC, NCSN
Manager, Student Health Services
Cube 3320
206-252-0752
KHJohnson@seattleschools.org

CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s)
and may contain confidential and privileged information protected by law. Any unauthorized review, use, disclosure or
distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all
copies of the original message.

From: Paige McGehee [mailto:paigem@sojsea.com]
To: jsuleiman@seattleschools.org; McWilliams, Zakiyyah B; Clancy, Michaela; Studley, Sherry; Brown,
Heather A; Campbell, Elizabeth A; Gainer, Heidi; Hornby, Anita D; DeBell, Marie; J ohnson, Kathleen H;
Becker, Eric P; J ustine Kim; cheri@broadview.us; sfore@mahlum.com
Cc: Iva Sarnova

Good Afternoon,

We are endeavoring to confirm how to accommodate Pinehurst K-8 within the new Wilson Pacific
Middle School. We need Jon Halfaker in this meeting as he is providing guidance in lieu of a
planning principal. His availability is very limited, so is it possible you could be available to meet
with us on 4/22 between 4 and 5 pm at JSCEE?

Paige McGehee
Seattle, WA 98104
P: (206) 838-3702
F: (206) 838-3712

To: Wolf, J oseph A
Subject: Fwd: Special Education at Lincoln
Date: Wednesday, April 09, 2014 3:49:26 PM
FYI
Sent from my iPad
From: "Herndon, Flip" <ltherndon@seattleschools.org>
Date: March 13, 2014 at 3:31:35 PM PDT
To: "Becker, Eric P" <pebecker@seattleschools.org>
Subject: Re: Special Education at Lincoln
Correct
Sent from my iPhone
On Mar 13, 2014, at 2:41 PM, "Becker, Eric P" <pebecker@seattleschools.org>
wrote:
Hi Flip,
It my understanding that these Special Education Components
located/created at Lincoln will not move to the new Wilson Pacific
site. Is this correct?
Thank you,
Eric Becker
Sent from my iPad
From: Justine Kim <justinek@sojsea.com>
To: "Becker, Eric P" <pebecker@seattleschools.org>,
'Susan Fore' <SFore@MAHLUM.com>, Cheri
Hendricks <cheri@broadview.us>
Subject: RE: Special Education at Lincoln
Should we forward this to Flip and Ron to make them
aware? We were specifically told not to worry about this
when we mentioned it at one of the Legal Round Table
meetings?

Justine Kim
Shiels Obletz J ohnsen
800 5
th
Ave. Suite 4130
Seattle WA 98104
206-838-3706
206 355-1730
justinek@sojsea.com

From: Becker, Eric P [mailto:pebecker@seattleschools.org]
Sent: Thursday, March 13, 2014 1:27 PM
To: Justine Kim; 'Susan Fore'; Cheri Hendricks
Subject: FW: Special Education at Lincoln
Importance: High

FYI-Please refer to the additions to the Pinehurst K-8
program.

Eric Becker AIA, LEED AP
Sr. Project Manager
Capital Projects
office 206-252-0697
cell 206-496-2561

To: Edwards, Earl H; Becker, Eric P; Herndon, Flip; Clancy,
Michaela
Cc: Hornby, Anita D; 'Alexander Clark'; Nicole Gay
Importance: High

Thanks Earl for the summary.
Good to meet you today Alex and Nicole.

Im including Michaela Clancy so that she can put our final
SPED stamp on this
Only small sped changes below highlighted in yellow (just
special ed verbiage so no confusion does not affect
capital in any way)

NW Region |D/HH |Vision Services
206.252.0836

To: Becker, Eric P; Herndon, Flip
Cc: Brown, Heather A; Hornby, Anita D; 'Alexander Clark';
Nicole Gay
Subject: Special Education at Lincoln

This is to confirm the meeting this morning between Alex
Clark and Nicole Gay of Rolluda Architects, Heather Brown ,
Regional Supervisor of Special Education and me. Heather
said there would be three new special education programs
that will be joining the Pinehurst program at Lincoln next
September.
 A K-2 primary
classroom with adjoining toilet room with changing
table, and an adjoining multipurpose room. (Room
S115 and S115A)
 A K-5 Access
classroom with an adjoining multipurpose room.
(Room S116 and S116A)
 A 3-5
intermediate classroom with a new 8X 10
multipurpose room. (Room S201)
 The existing
TRANSITION (18-21 yr olds) medically fragile
program (Room S110) and Prep Room (Room S107)
will remain as is. A new unisex toilet room will be
built in Room S 111 that will be accessed from
classroom S110. The medically fragile teachers and
support activities currently in classroom S106 will
move to S111 and will be accessible from classroom
S110. Classroom S106 will become a multipurpose
room, or resource room that will support OT/PT
and SLP services.
These are three new programs joining Pinehurst and have
no FF&E.

The existing Pinehurst program will move to Lincoln in
August of 2014 and will be located on the remaining first
floor classrooms and on the second floor.

The third floor classrooms at Lincoln are currently
unassigned but will be renovated to be classrooms.

Alex Clark will provide a proposal for a Modification to their
A/E Contract. DPD will issue a permit based on the current
permit application. Rolluda will submit revised ASME
drawings to DPD for a revised permit and will issue revised
drawings and a Change Directive to CDK Construction so
they can provide a Change Order Proposal.

Earl H. Edwards
Mobile 206-551-8849

To: Studley, Sherry
Cc: Swanson, Teresa; Clancy, Michaela; Brown, Heather A
Subject: RE: Pinehurst SM4
I think we good then thats what Tracy has 1 Access and 2 SM4


To: Parks, Karla A
Cc: Swanson, Teresa; Clancy, Michaela; Brown, Heather A
Subject: Re: Pinehurst SM4

Heather is working on Pinehurst. We originally projected 2 SM4 classrooms and one access.
Northeast Region and 18-21 Transition Programs
(206) 406-5992
On Apr 9, 2014, at 8:53 AM, "Parks, Karla A" <kaparks1@seattleschools.org> wrote:
Hi Teresa and Sherry In the enrollment projections, Pinehurst has 2 SM4 classes for
next year. Should they have 2 or 1?

Pinehurst currently has 0 SM4 students. Next year they will have 3 SM4 students.
Was there a different plan for Pinehurst?


To: Parks, Karla A; Libros, Tracy; Clancy, Michaela
Subject: RE: temp SPECIAL ED CLASSES 2014-15.xlsx
Emerson has and should have 2 SM1g class.

Still looking at Pinehurst, John Rogers, John Hay


To: Libros, Tracy; Clancy, Michaela

I need to look at Emerson and confirm tomorrow I believe we should have 1 SM1g class not 2.
I need to confirm Pinehursts SM4 I believe we should have 1 SM4 class, not 2.

John Rogers looks like it should have a .5 SM4 class based on next year service models in the
enrollment planning extract. There are 4 SM4 students for next year.

John Hay has 2 SM4 students for next year perhaps this is an adjustment that we will look at in
August or should we add .5 now?

Other than the ones stated above, I believe we are done reviewing will see what difference
Budget notes when they load these. And then we are done til August!

Thanks,
Karla


From: Libros, Tracy
To: Parks, Karla A; Clancy, Michaela

Thats what Ive got in the latest update that I just sent you.


Tracy Kimball should only have 1 SM4 class. Students were moved from Wing Luke and Rainier
View to Kimball.
Thanks and I am on the last sheet of self-contained 25 more schools to go!


From: Libros, Tracy
To: Clancy, Michaela; Parks, Karla A
Subject: temp SPECIAL ED CLASSES 2014-15.xlsx

This is information for the Wed and Thursday reviews of staffing and projections. I am compiling
reference information for the EDs, budget, HR, etc. as they do their reviews.

Per our conversations, I am leaving in the resource numbers as you provided.

The attached chart shows what I think is the landing place for intensive services for next year.
(Waiting for clarification on Lowell Karla is checking.)

Just glancing through the school data sheets, it looks to me as if you may have made some changes
to self-contained/intensive classes. Please confirm accuracy in number of different classes. (It
looks like youre intending to have some share with perhaps more students in one class and
fewer in another. If you can note those as 0.5 rather than 1.0, the system will have the information
it needs to track seat availability, enabling waiting list moves.)

The first review meeting is tomorrow at 2:00 so I need any updates/corrections no later than early
tomorrow to get copied and put in the packet of material.

Thanks
To: Carter, Elizabeth R
Subject: RE: pinehurst
Okay thanks for confirming. Sacajawea has 2 classes (4 sessions).


To: Parks, Karla A

That is correct. The programs at Pinehurst will move to Sacajawea beginning the 2014-15 school
year.

Subject: pinehurst
Importance: High

Hi Beth On Tracys projections there are no longer PreK classes at Pinehurst.

Past years (2012-2013, 2013-2014) there used to be 2 classes (4 sessions) - just wanted to confirm
this was correct.

Thanks,
Karla


To: Brown, Heather A; Clancy, Michaela
Subject: K risers moved to Pinehurst
Date: Tuesday, April 08, 2014 12:54:52 PM
Hi Heather and Michaela,
We need to talk about the k risers moved to Pinehurst. I have a group of very unhappy parents and
I would like to have some sort of uniform message to give them. I am also concerned that there
are students who live in the Olympic Hills and Olympic View service areas that have been moved to
Pinehurst. That seems a long bus ride to me.
Do you have availability after 4:30 today (not my first choice), or any time after 10:30 on Thursday?
Thanks!

Beth Carter
MS 31-720
PO Box 34165
Office: 206-252-0665
Fax: 206-252-0804

From: Balf-J ohnson, Laurel D
Subject: RE: FYI
Got it thanks

To: Balf-J ohnson, Laurel D
Subject: RE: FYI

If it is about placement at Pinehurst have them contact me or Heather Brown.
Beth

From: Balf-J ohnson, Laurel D
Subject: FYI

Beth-
Several families have called me yesterday and today with reassignment letters . I have referred
them to contact you. Please let me know if I should have them contact anyone else.

Best

Laurel Balf-Johnson

Special Education Teacher
Developmental Preschool Classroom
Viewlands Elementary School
206.252.4421

Cc: Wolf, J oseph A
Subject: RE: May 13 Wil-Pac Community Meeting
Hi Tom,

The team is currently working on showing Pinehurst and Heritage program as a deviation from the
generic educational specification. That will show that there has been space allocated to that
program for 150 students.

Thank you,

Sr. Project Manager
Capital Projects
office 206-252-0697
cell 206-496-2561

To: Becker, Eric P
Cc: Wolf, J oseph A
Subject: May 13 Wil-Pac Community Meeting

Eric, see the stream below and particularly what Ive highlighted in yellow. I know youll be talking
to Flip re: what key slides and messages need to be in the May 13 PPT.

From: Carr, Sherry L
Cc: Herndon, Flip
Subject: RE: May 13 Wil-Pac Community Meeting

Thanks for the question of clarification. I originally had forwarded the charts you sent to the staff
from the SEPA meeting. So yes, that was the PowerPoint deck I was referring to until I started a
new note (and didnt revise the language).

Separately, we are now getting Change.org asserting for a dedicated auditorium so unfortunately
that issue has gotten away from us. We need to make a strong case for the plan for flexible space
including what the standards are locally (beyond SPS) and nationally. Also, yes, you correctly
identify the other issue that is swirling out there. One of our SDAT members is citing that the
building is too small to include AS1/AIH so solid data on that one will be necessary. Please work
with Tracy to be ready for that question.

Thank you for your work on this.
SC

To: Carr, Sherry L
Cc: Herndon, Flip
Subject: May 13 Wil-Pac Community Meeting

Thanks, Sherry: when you say there are charts in here, what charts are you speaking of? (I didnt
receive any attachments in your email: do you mean charts from the SEPA meeting? I am ccing
Flip re: your requests in your email below for the one page slide re: thinking and benefit to the
middle school configuration and a slide that addresses the enrollment estimates compared to the
size of the building. A SEPA question meeting did come up: will there be enough room in the
middle school building for the combined Pinehurst/Indian Heritage program as well as the
comprehensive middle school students?
Thanks,
Tom

Subject: Planned Meeting

Tom,
There are charts in here that should be included on 5/13. I will be happy to provide you feedback as
you prepare for that meeting regarding what needs to be included. One item will be a strong, one
page slide that outlines the thinking and benefits to the middle school configuration. Im not sure
where it is coming from but there are those that think the E configuration is a bad idea (they want
a big box). Also, we need to have a slide that addresses the enrollment estimates compared to the
size of the building.

Just some early thoughts. Thanks.

Sherry Carr
Seattle School Board
Director, District II
(206) 252-0041

From: Merca, Roy
To: Edwards, Earl H; Brown, Heather A; "Alexander Clark"
Cc: Olson, J eff; DeGuzman, Franchesca
Subject: RE: Pinehurst and Special Education at Lincoln
I can attend the meeting.

Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy; Brown, Heather A; 'Alexander Clark'
Cc: Olson, J eff
Subject: Pinehurst and Special Education at Lincoln

We have met and received information about the three new special education programs from
Heather that will be coming to Lincoln and I have received (from Faye Davis) the information from
Roy about the Pinehurst room assignments. And we have consulted with Maggie from the
Medically Fragile program at Lincoln on their needs. There are a few issues that I would like to get
ironed out before we turn the revised drawings over to the consultants to make revisions to their
drawings. I would like the four of us (five if Jeff wants to join) to meet at Lincoln next Tuesday
afternoon at 2:00pm to review the revised drawings and agree on the final issues for all of the
programs.

As you know this project was started in early 2013 as a Generic Second Elementary at Lincoln South
Wing. The project was designed and submitted to the Seattle Department of Planning and
Development for permitting and put out to bid. Bids have now been received, approved by the
School Board and Superintendant, and the project was awarded to CDK Construction for
$828,000. We are under construction building a Generic Second Elementary School at Lincoln.
You now see why paragraph one is so important. It is going to cost the project budget to have the
Architect and consultants redesign the project, and it will cost the project to have CDK make these
additions and revisions.

Earl H. Edwards
Mobile 206-551-8849

To: Coan, Melissa L
Subject: RE: BEX Oversight report - March
Done except for the Charts for Wilson-pacific None of the charts have changed the line charts
are now being updated quarterly to reflect the quarterly milestones on each chart. As we move to
the construction phase, we will probably move to a monthly chart that shows more construction.

Chris Richardson
(206) 252-0788 Desk
(206)793-8477 Cell

From: Coan, Melissa L
Subject: RE: BEX Oversight report - March
Importance: High

Hi Chris,

I have lots of feedback.

On page 2 under revenue and above the Transfer log, there is a summary titled major active project
sites. I would like that to be deleted. It was not intended to be published.

Thornton Creek Owners costs is not showing up, so that will need to be added.

Pinehurst The words Construction Costs have been omitted, so that will need to be added

Seattle World School roll up needs to be swapped out with the one attached. The total budget was
not matching.

Wilson Pacific MS roll up needs to be swapped out with the one attached. The total budget was not
matching.

Both Charts for Wilson Pacific is not showing this months expenditures. I believe last months is
what is showing for both, so those will need to be updated.

Last, the summary sheet will need to be replaced with the one attached. The summary was not
reflecting SP@GH forecast at complete.

Thank you, Chris! Can you ensure I am copied on either the next draft or final?

Melissa

Sent: Friday, April 04, 2014 10:13 AM
To: Skutack, Mike; Becker, Eric P; Morello, Lucy; Coan, Melissa L
Cc: Aliye, Aliye; Wolf, J oseph A; Herndon, Flip
Subject: BEX Oversight report - March

Attached is the draft BEX IV report and schedule. It is complete except for TT Minor write up. All
schedules and costs are updated. Melissa will send out the detailed cost reports by project to the
BEX Oversight committee members in a separate email.

Please get back to me by 3:00 with any corrections.

Chris Richardson
(206) 252-0788 Desk
(206)793-8477 Cell

To: Carter, Elizabeth R; Gainer, Heidi
Subject: *looking for any feedback before contacting Barry at Sac
Date: Monday, March 31, 2014 12:45:15 PM
Hi Beth and Heidi,

I was going to email Barry Dorsey, about a few things regarding
our relocation to Sacajawea and thought it best to check in with
you first.

There will be 4 openings for the preschools at Sacajawea. 1
developmental preschool teacher position and 3 IA positions. I
would like to serve on the interview teams for these or at the
very least the teacher and one IA in my room. Does Heidi want
to serve on any of the interview teams? It sounds like Barry is
formulating teams already. Is it reasonable to expect that we
could hold these interviews in May or June? Does early
childhood work collaboratively with schools on this endeavor?

I wanted to talk to Barry about the covered playground area and
preschool use and put in a pitch for the motor room. It does not
have to be that big of a room, but with the SM4 continuum,
Access, 2 preschools and other qualifying motor students, we
need one! Any progress on motor room?

I hope you saw my update on electronics. I can fill you in more
on that piece during a phone conversation.

I still got another phone call from the office saying that Faye
Davis was inquiring about a call from the preschool. I had NOT
attempted to contact her. I am assuming she has been made
aware that contents of rm 5 and hopefully the motor room are
going to Sacajawea.

The former preschool teacher who was quite good has expressed
an interest in applying for the position of developmental
preschool teacher again. Does she have the same chances as
any other in district individual now that she is out of district?

Beth, I know you are very busy, but if you could send me those
pictures of preschool classrooms in portables, that would be
helpful. We will visit the headstart portable at Olympic Hills
following spring break. I am hosting a wedding shower for Erika
in the room this Friday, so although I wanted to go look at Sac
again and visit Olympic Hills this week, it will likely have to
wait.

I think that is all. It sounds like the principal has been chosen
at Sac and things are still being finalized.

Thanks for any feedback. If phoning is easier please do so.

Danielle Meir
Pinehurst K-8


Cc: Edwards, Earl H
Subject: FW: minimum size requirments for elementary classrooms
Date: Friday, March 28, 2014 7:40:54 AM
Earl thank you, much appreciated. Tom please see below.

To: Wolf, J oseph A
Subject: Re: minimum size requirments for elementary classrooms

Yes, tomorrow, I will send Tom the new classroom sizes that are already under contract to be built
at Lincoln.
Earl Edwards

Sent from my iPad
On Mar 27, 2014, at 4:09 PM, "Wolf, Joseph A" <jawolf@seattleschools.org> wrote:
Tom there is no official minimum size. In our teams school data sheets we do not
typically count spaces smaller than 700 s.f. as classrooms, but there are exceptions.
The modernization project in the South Wing at Lincoln is consciously taking down
several walls to create larger classrooms; I am ccing Earl Edwards, the PM Earl, can
you send to Tom and me the sizes of the classrooms that will result from your project
at Lincoln? Thanks.

Another important detail: The location at Lincoln is a interim one. The permanent
location at W-P will have classrooms that meet the current ed spec for size.

To: Wolf, J oseph A
Subject: Fw: minimum size requirments for elementary classrooms

Joe, can you answer Ms. Staveley's question? Thanks.

Sent: Thursday, March 27, 2014 02:58 PM Pacific Standard Time
To: Staveley, Maggie
Subject: Re: minimum size requirments for elementary classrooms

Maggie, I will check. Tom

From: Staveley, Maggie
Sent: Thursday, March 27, 2014 02:51 PM Pacific Standard Time
Subject: minimum size requirments for elementary classrooms

Hi Tom,

I work at Pinehurst K-8 and we are being located to Lincoln next year. I teach an
elementary class. What are the minimum size requirements for an elementary
classroom? I am concerned that many of the rooms allocated to Pinehurst at Lincoln
are very small.

Thanks for any information you can provide.
maggie
To: Libros, Tracy; Parks, Karla A
Cc: Brown, Heather A; Miyata, Sharon
Subject: RE: SpEd assignments at Bagley
Date: Wednesday, March 26, 2014 8:28:25 PM
Team
we also need t check if any K sm4 or access students could attend pinehurst from Bagley at this point.
From: Libros, Tracy
Sent: Wednesday, March 26, 2014 7:50 PM
To: Parks, Karla A
Cc: Clancy, Michaela; Brown, Heather A
Subject: SpEd assignments at Bagley

Erika and I were going over her numbers, and we cross-checked some assignments that she had
questions about. It appears that some students whose SM should have been changed to Access
werent changed (so students are still assigned to SM4). And there are 10 students assigned to
Access in K and 1
st
grade.

Shes going to send you specific information. If these can get corrected by mid-day on Friday at the
latest, it would be very helpful.

Thanks,
Tracy
To: Meir, Danielle E
Subject: RE: *Letter of advocacy
You are welcome to write a letter of advocacy. I am always looking for input. I am afraid it may be
like preaching to the choir. Sherry Studley understands the need for therapy space. We all need
to make sure that we are all giving the same message to the facilities planning people!

Beth Carter
MS 31-720
PO Box 34165
Office: 206-252-0665
Fax: 206-252-0804

Subject: *Letter of advocacy

Hi Beth,

Mindi Bohrer is our OT and PT. (she is dually licensed) She had expressed a desire to write a letter to
advocate for motor room/space to provide direct instruction and sensory care to preschool students and
the vast array of students who will attend Sacajawea in the SM4 continuum, Access program and
general education population at the school. Between the two of us, our arguments are compelling, show
knowledge of child development/sensory integration and are child centered. She was also planning on
talking with Sherry Studley.

I told her that you are working very hard on this for us. Mindi is a very bright woman and it would
certainly help to have her advocate on our behalf. I guess my question is: is such a letter helpful to our
cause?

Thanks for your support,

Danielle Meir

Danielle Meir
Pinehurst K-8


To: Herndon, Flip
Subject: RE: SpEd classrooms
Date: Wednesday, March 26, 2014 10:33:45 AM
My apologies for any confusion about Lincoln transition. I think a few emails from our
transition team created some uncertainty yesterday. I met with Misa and Jon to clarify. 3 new
programs plus the 2 existing were always the plan.
Pinehurst is access implementation for the region. If we need to reconsider to 2 classes let us
know. That could be possible, not ideal, but possible now that Lawton was approved as an
additional access site next year.
SW capacity for access is a challenge. I don't know where else we could move one of the arbor
heights programs. Maybe Schmitz Park? My understanding there was they would need a
portable that we didn't have capacity for to add additional programs. We are open to ideas.
Let us know what we can problem solve around?
Thanks
Michaela
From: "Herndon, Flip"
Date:03/26/2014 9:49 AM (GMT-08:00)
Cc: "McWilliams, Zakiyyah B"
Subject: Re: SpEd classrooms
Just a few surprises that seem to be coming back.
It seems like the number of special ed classes seems to be expanding for Lincoln than I was
aware of and 3 more classroom between Boren STEM and Arbor Heights in an already
crowded sharing is making it a challenge.
Sent from my iPad
On Mar 26, 2014, at 9:42 AM, "Clancy, Michaela" <cmclancy@seattleschools.org> wrote:
Thanks Flip,
Ok..I thought we had reviewed the possibilities with Joe and team for all the
program changes..and we have to serve students as close to home as possible. If
they aren't served in the new continuum we have to serve them in another service
in that same attendance area. Are there more capacity issues coming forward
now we need to review specifically?
Can we set up a review early next week?
Thanks
Michaela
From: "Herndon, Flip"
Date:03/26/2014 9:14 AM (GMT-08:00)
To: "Clancy, Michaela" ,"McWilliams, Zakiyyah B"
Subject: SpEd classrooms
We need to talk about some of these placements. We do not have spaces for many of these rollouts.
-Flip
Sent from my iPad
From: Olson, J eff
To: Clancy, Michaela; McWilliams, Zakiyyah B
Date: Tuesday, March 25, 2014 1:52:55 PM
Earl Edwards and Anita Hornby explained that the Native American Program is slated to go into the
Gym Building, not the Auditorium Building, where CTE and TRX are to be located.

From: Olson, J eff
Sent: Tuesday, March 25, 2014 1:17 PM

FYI: Depending on the size of the Native American Program we may all be able to fit at this site, but
CTE doesnt currently want to share the space.

From: Olson, J eff

Michaela and/or Zee,

Would you please intervene.

Thank you.

Jeff Olson
Interim Supervisor, Special Education
Central Region
Office: 206.252.0979
Cell: 206.718.5338

To: Olson, J eff; Garmoe, Misa
Cc: Studley, Sherry; Tolley, Michael F; McWilliams, Zakiyyah B; Clancy, Michaela; Whitworth, Kim;
Brown, Heather A

Jeff,
You and Misa need to meet. We also have the Native American program moving into that space
(very soon actually). Please try to meet today.

Jon Halfaker

From: Olson, J eff
To: Garmoe, Misa
Cc: Studley, Sherry; Halfaker, J on; Tolley, Michael F; McWilliams, Zakiyyah B; Clancy, Michaela;
Whitworth, Kim; Brown, Heather A

Hello Misa,

It will probably be more clarifying to speak in person and I hope we can do this today, but Michaela
has encouraged this email reply first.

The proposed location of the Transition Programs (and another CTE Program currently located at
Wil-Pac) is not in the building where APP is located. The proposed building is the C building,
which houses the auditorium and also has some classrooms on the south end of the building. This
building is East of the Main building.

We would be moving one program from the second floor of the Main building where the Pinehurst
upper grades will be located to the C building. And, we will leave one program on the first floor
of the Main building where the Pinehurst lower grades will be located.

Ive been told that Hamilton overflow will occupy the third floor of the wing where Pinehurst will
be located.

Hopefully this resolves your concerns, but if it doesnt please lets talk so we can better understand
them.

Thank you.

Jeff Olson
Central Region
Office: 206.252.0979
Cell: 206.718.5338

From: Garmoe, Misa
Sent: Tuesday, March 25, 2014 10:26 AM
To: Olson, J eff

Jeff,

I have discussed this matter with Michael Tolley and we have serious concerns with this proposal.
We will need to discuss this matter further before moving forward. In an email below you
mentioned that Final approval has yet to be received, but we are moving forward on the
assumption that approval will be received. Whose approval were you anticipating? I will be
scheduling a meeting to discuss this matter.

Thank you!

Sent: Monday, March 24, 2014 1:02 PM
To: Olson, J eff; Garmoe, Misa; Brown, Heather A
Cc: Studley, Sherry; Halfaker, J on; Tolley, Michael F

Hi Everyone--

It looks we have a lot of people working on this and it's important that everyone is aware of changes. Misa
and I had rooms assigned based on our knowledge of what the APP program and possible overflow from
Hamilton would need. If we could please keep everyone on the loop we won't have to undo anything.
Any changes need to be considered by the team.

Thanks
KW

From: <Olson>, Jeff <jcolson@seattleschools.org>
Date: Monday, March 24, 2014 11:52 AM
<habrown@seattleschools.org>
Cc: "Studley, Sherry" <srstudley@seattleschools.org>, "Halfaker, Jon"
<johalfaker@seattleschools.org>, SPS <kdwhitworth@seattleschools.org>

Sherry and I have proposed that in three years Central Ed will take complete ownership of Transition
Programs, from budget to evaluation. Our department isn't prepared to take ownership of all elements
for 2014-15, but we would like to take on some roles. Participating in hiring and evaluation are elements
that we are prepared to do next year, but will yield to Roy Merca's and program principal's choices.

Jeff
From: Garmoe, Misa
Sent: Monday, March 24, 2014 11:29 AM
To: Olson, J eff; Brown, Heather A
Cc: Studley, Sherry; Halfaker, J on; Whitworth, Kim
Thank you for the update. Will all of the programs moving to the C building be supervised by
Central Sped? Or who??

Thank you.

From: Olson, J eff
To: Brown, Heather A; Garmoe, Misa
Cc: Studley, Sherry

Hi Misa,
Final approval has yet to be received, but we are moving forward on the assumption that approval will be
received.
Here is the Lincoln 18-21 Transition proposal:
Earl Edwards has agreed to Program Manage this process.
The Hale Program (Schon) will move from the 2nd floor of the main building where Pinehurst will be
placed to the south end of the "C" building at Lincoln.
The Roosevelt Program (Polson) will move from Wil-Pac to the south end of the "C" building at Lincoln.
The Ingraham Program (Nestler) will move from Ingraham room 124 to the south end of the "C" building
at Lincoln.
The Ballard Med-Fragile Transition Program (Meister) will not move; it will remain on the 1st floor of the
main Lincoln building and will be surrounded by Pinehurst Elementary students.
Also know this:
The Rainier Beach Program (Franklin) will move from Beach to the wood building behind the old Van
Asselt Building.
One or Two New Programs (pending enrollment) will be established in the wood building behind the old
Van Asselt Building.

Jeff Olson
Central Region
Cell: 206.718.5338

From: Garmoe, Misa
Heather,

We had a Lincoln planning meeting on Friday. I will start inviting someone from SPED to
those meetings. Earl said that you said the Hale program is moving to the old Auditorium
which is in another wing of the Lincoln Building. I heard that the Ballard and Nathan Hale
programs were remaining in that wing. Also, from your email below it seemed they were
staying (Transition 18-21).

Can you clarify what is happening to the Hale and Ballard Programs?

Thank you Heather!
Misa

From: Garmoe, Misa
Sent: Friday, March 14, 2014 3:55 PM
To: Clancy, Michaela; Brown, Heather A; Edwards, Earl H; Becker, Eric P; Herndon, Flip
Cc: Hornby, Anita D; 'Alexander Clark'; Nicole Gay; Wolf, J oseph A; Whitworth, Kim
Heather,

I spoke to Kim about the recommendations in your 3/13/14 email below. Our responses are in red

A K-2 primary classroom with adjoining toilet room with changing table, and an adjoining
multipurpose room. (Room S115 and S115A)
We are okay with this recommendation.
A K-5 Access classroom with an adjoining multipurpose room. (Room S116 and S116A)
A 3-5 intermediate classroom with a new 8X 10 multipurpose room. (Room S201)
Are you just saying that the 3-5 intermediate classroom would be in S201? If so, that would
be okay. Heather when you showed me on the map you pointed out room S203. Either
room would be fine for this classroom.I just want to make sure you are not saying that
they would need both rooms. Please clarify.
The existing TRANSITION (18-21 yr olds)medically fragile program (Room S110) and Prep
Room (Room S107) will remain as is. A new unisex toilet room will be built in Room S 111
that will be accessed from classroom S110. The medically fragile teachers and support
activities currently in classroom S106 will move to S111 and will be accessible from
classroom S110. Classroom S106 will become a multipurpose room, or resource room that
will support OT/PT and SLP services.
The only difference we have here is that we were not designating S106 as a multipurpose
room or resource room. It was our understanding that OT/PT and SLP services would be in
the various rooms in the administrative office section of 206 area. Are the OT/PT and SLP
services for the existing students at Lincoln or for the new students coming in? Or both?

Thank you. Did I miss any of your questions?

Misa

Sent: Friday, March 14, 2014 8:37 AM
To: Brown, Heather A; Edwards, Earl H; Becker, Eric P; Herndon, Flip
Cc: Hornby, Anita D; 'Alexander Clark'; Nicole Gay; Wolf, J oseph A; Garmoe, Misa

Hi all,
I am confirming space needs and plan below for Lincoln. Thanks to everyone for the
collaborative, proactive work to move this forward.
Michaela
From: "Brown, Heather A"
Date:03/13/2014 1:19 PM (GMT-08:00)
To: "Edwards, Earl H" ,"Becker, Eric P" ,"Herndon, Flip" ,"Clancy, Michaela"
Cc: "Hornby, Anita D" ,'Alexander Clark' ,Nicole Gay


Im including Michaela Clancy so that she can put our final SPED stamp on this
Only small sped changes below highlighted in yellow (just special ed verbiage so no confusion
does not affect capital in any way)

206.252.0836

Cc: Brown, Heather A; Hornby, Anita D; 'Alexander Clark'; Nicole Gay

This is to confirm the meeting this morning between Alex Clark and Nicole Gay of Rolluda
Architects, Heather Brown , Regional Supervisor of Special Education and me. Heather said there
would be three new special education programs that will be joining the Pinehurst program at
Lincoln next September.
These are three new programs joining Pinehurst and have no FF&E.

The existing Pinehurst program will move to Lincoln in August of 2014 and will be located on the
remaining first floor classrooms and on the second floor.

The third floor classrooms at Lincoln are currently unassigned but will be renovated to be
classrooms.

Alex Clark will provide a proposal for a Modification to their A/E Contract. DPD will issue a permit
based on the current permit application. Rolluda will submit revised ASME drawings to DPD for a
revised permit and will issue revised drawings and a Change Directive to CDK Construction so they
can provide a Change Order Proposal.

Earl H. Edwards
Mobile 206-551-8849

From: Olson, J eff
To: Halfaker, J on; Garmoe, Misa
Cc: Studley, Sherry; Tolley, Michael F; McWilliams, Zakiyyah B; Clancy, Michaela; Whitworth, Kim; Brown, Heather A
Thank you for the information, Jon.

Ive asked my Directors to step into this conversation.

Jeff Olson
Central Region
Office: 206.252.0979
Cell: 206.718.5338

To: Olson, J eff; Garmoe, Misa
Cc: Studley, Sherry; Tolley, Michael F; McWilliams, Zakiyyah B; Clancy, Michaela; Whitworth, Kim;
Brown, Heather A

Jeff,
You and Misa need to meet. We also have the Native American program moving into that space
(very soon actually). Please try to meet today.

Jon Halfaker

From: Olson, J eff
To: Garmoe, Misa

Hello Misa,

It will probably be more clarifying to speak in person and I hope we can do this today, but Michaela
has encouraged this email reply first.

The proposed location of the Transition Programs (and another CTE Program currently located at
Wil-Pac) is not in the building where APP is located. The proposed building is the C building,
which houses the auditorium and also has some classrooms on the south end of the building. This
building is East of the Main building.

We would be moving one program from the second floor of the Main building where the Pinehurst
upper grades will be located to the C building. And, we will leave one program on the first floor
of the Main building where the Pinehurst lower grades will be located.

Ive been told that Hamilton overflow will occupy the third floor of the wing where Pinehurst will
be located.

Hopefully this resolves your concerns, but if it doesnt please lets talk so we can better understand
them.

Thank you.

Jeff Olson
Central Region
Office: 206.252.0979
Cell: 206.718.5338

From: Garmoe, Misa
To: Olson, J eff

Jeff,

I have discussed this matter with Michael Tolley and we have serious concerns with this proposal.
We will need to discuss this matter further before moving forward. In an email below you
mentioned that Final approval has yet to be received, but we are moving forward on the
assumption that approval will be received. Whose approval were you anticipating? I will be
scheduling a meeting to discuss this matter.

Thank you!

To: Olson, J eff; Garmoe, Misa; Brown, Heather A
Cc: Studley, Sherry; Halfaker, J on; Tolley, Michael F

Hi Everyone--

It looks we have a lot of people working on this and it's important that everyone is aware of changes. Misa
and I had rooms assigned based on our knowledge of what the APP program and possible overflow from
Hamilton would need. If we could please keep everyone on the loop we won't have to undo anything.
Any changes need to be considered by the team.

Thanks
KW

From: <Olson>, Jeff <jcolson@seattleschools.org>
<habrown@seattleschools.org>
Cc: "Studley, Sherry" <srstudley@seattleschools.org>, "Halfaker, Jon"
<johalfaker@seattleschools.org>, SPS <kdwhitworth@seattleschools.org>

Sherry and I have proposed that in three years Central Ed will take complete ownership of Transition
Programs, from budget to evaluation. Our department isn't prepared to take ownership of all elements
for 2014-15, but we would like to take on some roles. Participating in hiring and evaluation are elements
that we are prepared to do next year, but will yield to Roy Merca's and program principal's choices.

Jeff
From: Garmoe, Misa
To: Olson, J eff; Brown, Heather A
Cc: Studley, Sherry; Halfaker, J on; Whitworth, Kim
Thank you for the update. Will all of the programs moving to the C building be supervised by
Central Sped? Or who??

Thank you.

From: Olson, J eff
To: Brown, Heather A; Garmoe, Misa
Cc: Studley, Sherry

Hi Misa,
Final approval has yet to be received, but we are moving forward on the assumption that approval will be
received.
Here is the Lincoln 18-21 Transition proposal:
Earl Edwards has agreed to Program Manage this process.
The Hale Program (Schon) will move from the 2nd floor of the main building where Pinehurst will be
placed to the south end of the "C" building at Lincoln.
The Roosevelt Program (Polson) will move from Wil-Pac to the south end of the "C" building at Lincoln.
The Ingraham Program (Nestler) will move from Ingraham room 124 to the south end of the "C" building
at Lincoln.
The Ballard Med-Fragile Transition Program (Meister) will not move; it will remain on the 1st floor of the
main Lincoln building and will be surrounded by Pinehurst Elementary students.
Also know this:
The Rainier Beach Program (Franklin) will move from Beach to the wood building behind the old Van
Asselt Building.
One or Two New Programs (pending enrollment) will be established in the wood building behind the old
Van Asselt Building.

Jeff Olson
Central Region
Cell: 206.718.5338

From: Garmoe, Misa
Heather,



Thank you Heather!
Misa

From: Garmoe, Misa
Heather,




Misa


Hi all,
Michaela
Date:03/13/2014 1:19 PM (GMT-08:00)



206.252.0836




classrooms.


Earl H. Edwards
Mobile 206-551-8849

From: Merca, Roy
To: Studley, Sherry
Cc: Bell, J oan L; DeGuzman, Franchesca; Light, Bonnie L; Whitworth, Kim; Brown, Heather A
Subject: (2) SM4 and SM2 Access start up funds-Pinehurst
Date: Tuesday, March 25, 2014 10:43:52 AM
HI Sherry,

Do you know how much our school will be receiving for starting up a 3 new programs at the Lincoln
Bldg? How do we go about ordering equipment, books, and supplies? Next week, Im planning to
visit a couple SM4 programs. Do you have any recommendations? Let me know. Thanks.

Roy Merca
P: 206.252.4600
F:206.252.4601


From: Freistadt, J ay O
To: Libros, Tracy
Subject: Pinehurst wait list
Good morning, Tracy,
Looks like the Pinehurst wait for next year has already been addressed (Im assuming you took care
of this J). Please let me know if further action is needed.
Best,
Jay

Jay Freistadt
Analyst, Enrollment Planning
206.252.0659

To: "J ustine Kim"; Herndon, Flip; Becker, Eric P; Wolf, J oseph A
Cc: Rogers, Lesley A; Wippel, Teresa; Richardson, Christopher L; J ohnson, Kathy; Skowyra, Bruce
Subject: RE: Deadline: Wil-Pac SEPA meeting handout FAQs- please send back to me by Tuesday.
Date: Monday, March 24, 2014 11:29:37 AM
You are welcome.
Thanks,

From: J ustine Kim [mailto:justinek@sojsea.com]
To: Redman, Thomas L; Herndon, Flip; Becker, Eric P; Wolf, J oseph A
Cc: Rogers, Lesley A; Wippel, Teresa; Richardson, Christopher L; J ohnson, Kathy; Skowyra, Bruce
Subject: RE: Deadline: Wil-Pac SEPA meeting handout FAQs- please send back to me by Tuesday.

Tom,

I am on it, with my team to fill in as many of these answers by tomorrow(will forward them to you
soon) as well as including the information into the presentation if possible to address many of the
major concerns.

Thank you so much for your help with this!

Justine Kim
800 5
th
Ave. Suite 4130
Seattle WA 98104
206-838-3706
206 355-1730
justinek@sojsea.com

To: Herndon, Flip; Becker, Eric P; Wolf, Joseph A
Cc: Justine Kim; Rogers, Lesley A; Wippel, Teresa; Richardson, Christopher L; Johnson, Kathy;
Skowyra, Bruce
Subject: Deadline: Wil-Pac SEPA meeting handout FAQs- please send back to me by Tuesday.
Importance: High

Some possible FAQs for the Wed. handout. Lets create responses to these by Tuesday and hand
out Wed. I think need to send the final to Dir. Carr. (She will not be able to attend the meeting, but
is concerned about public misconceptions about these issues.)

Please answer and/or edit in red the following questions if you can.
Please add questions (with responses) if Ive missed some!

When will demolition of the existing building begin?
Demolition begins March 2015: new schools open Sept 2017)

How are you going to mitigate/lessen hazardous materials at the site during demolition?

What are you doing about the lack of parking at the Wilson-Pacific site?

Are you building an outdoor amphitheatre on the Wilson-Pacific site?
There are no plans to build an outdoor amphitheatre. There was one in an earlier
iteration, but was
deleted when the orientation of the buildings was modified.

Will there be lockers for students in the Middle School building?
We are working to incorporate lockers into the middle school.Several layouts are
being discussed but all provide at least 1000 lockers.

Why wont there be an auditorium at Wilson-Pacific?
The middle school design will allow for the use of the stage/gym/lunchroom to
support traditional a
auditorium functions by __________(Eric, please describe how you will do this)

More than half of our middle school do not have a stand-alone auditorium and I dont
think any built after the 1960s (JOE?). Schools without a stand-alone auditorium and
that open to either a gym/cafeteria or common space are Hamilton, Meany,
Washington, Madison. McClure has no stage or stand alone auditorium. Denny does
not either, they go to the one at Sealth on the shared campus. Stand alone
auditoriums are at Aki Kurose, Whitman, Eckstein and Jane Addams Middle
Schools(Joe, are there others?): they were constructed in different eras and are in use
about 1% of the day.

Is there dedicated space for music in the MS?
There are separate music rooms (with music storage) and I believe performance arts
room (JOE?), just like the new Jan Addams Middle School offering.

Will there be one big building housing the MS and ES
No, there will be two separate buildings.
Where will you locate the Pinehurst K-8/Indian Heritage programs?

Where is the Cascade Parent Partnership program going?
Will Cascade have to stay at the Wil-Pac building during demolition?
If they stay, how will they be protected from hazardous materials?
If not, where will they go and when?

Will the community be able to use the new buildings?
If so, will there be a fee to use?

What are you doing with the Native American murals on the existing Wilson-Pacific
building?

What are you doing about Licton Springs (creek) which run under the Wilson-Pacific school
site?

How will a shared field for both the MS and ES school programs work?
The field will be located between the Middle School and Elementary School buildings.

What will be the composition of the new field?

Will the community be able to use the new field?
If so, how will field reservation/use work?
Is it true that Lincoln HS students will have use of Wilson-Pacific fields?
Can a field at Woodland Park/Green Lake be dedicated for use by Lincoln
HS?
The District will look into the use of Woodland Park/Green Lake fields, but
there would need to
be an agreement with Parks.
Can Lincoln HS or another school(s)use the Roosevelt reservoir site as a
field once a lid has been placed over it.?
This would require conversations with the City.

Thomas Redman
Capital and Facilities Communications Coordinator
206-252-0655

To: Olson, J eff
Date: Monday, March 24, 2014 11:03:47 AM
can you update me and I will update her

NW Region/Vision Services|Seattle Public Schools
206.252.0836

From: Garmoe, Misa
Heather,



Thank you Heather!
Misa

From: Garmoe, Misa
Heather,


The existing TRANSITION (18-21 yr olds) medically fragile program (Room S110) and Prep


Misa


Hi all,
Michaela
Date:03/13/2014 1:19 PM (GMT-08:00)



206.252.0836




classrooms.


Earl H. Edwards
Mobile 206-551-8849

To: Libros, Tracy; Halfaker, J on
Cc: Tolley, Michael F
Subject: Re: pinehurst
Date: Friday, March 21, 2014 3:29:35 PM
Not urgent. Thanks again.
KW
From: <Libros>, Tracy <trlibros@seattleschools.org>
Date: Friday, March 21, 2014 3:28 PM
To: SPS <kdwhitworth@seattleschools.org>, "Halfaker, Jon" <johalfaker@seattleschools.org>
Cc: "Tolley, Michael F" <mftolley@seattleschools.org>
I dont know how many are Native American. We can pull that data, but unless its urgent, Id
rather wait a little bit until we have all of the applications entered. I dont actually think the number
will change much although I suppose it could change in the fall depending on possible issues with
transportation. (In other words, they could end up getting some students in the fall because those
students could get transportation. Of course, two years after that if transportation changes again,
they might lose those students.

Im concerned about the numbers of gen ed compared with self-contained sped in kindergarten.

Cc: Tolley, Michael F

Tracy--

Thank you for getting this so quickly. It will definitely help with some facilities planning. Can you tell us
how many of these students are Native American? How much do you think this number will change?

KW

To: "Halfaker, Jon" <johalfaker@seattleschools.org>
Cc: SPS <kdwhitworth@seattleschools.org>

Pinehurst K-8 (5 of these students are
waitlisted at other schools)
Grade Program Total
K Gen Ed 6
K SM2i 5
K SM4 2
Grade K Total 13
01 Gen Ed 20
01 SM2i 0
01 SM4 1
Grade 01 Total 21
02 Gen Ed 16
02 SM2i 0
02 SM4 0
Grade 02 Total 15
03 Gen Ed 14
03 SM2i 0
03 SM4 0
Grade 03 Total 13
04 Gen Ed 11
04 SM2i 0
04 SM4 0
Grade 04 Total 11
05 Gen Ed 13
05 SM2i 0
05 SM4 0
Grade 05 Total 13
06 Gen Ed 9
06 SM4 0
Grade 06 Total 9
07 Gen Ed 18
07 SM4 0
Grade 07 Total 18
08 Gen Ed 13
08 SM4 0
Grade 08 Total 13
School Total 126

To: Libros, Tracy
Cc: Whitworth, Kim

That would really help. Thank you. On a related note, if you have any update on the montessori numbers
at Bagley by Monday or Tuesday, I would really like to get there staffing in place before the budget arenas
close.
Thanks,
Jon
Jon Halfaker
Executive Director NW Region

Date: Friday, March 21, 2014 9:31 AM
To: SPS <johalfaker@seattleschools.org>
Cc: "Whitworth, Kim" <kdwhitworth@seattleschools.org>
Subject: RE: RE: pinehurst

Yes, I can get you something probably later today.

To: Libros, Tracy
Cc: Whitworth, Kim
Subject: Re: RE: pinehurst

Tracy. We have a number of major decisions regarding the new app and pine hurst programs at
Lincoln. We really need an idea on pin hurst actual requests. Any possibility of numbers for that
specific school next week ?
Sent from my iPhone

On Mar 19, 2014, at 11:51 AM, "Libros, Tracy" <trlibros@seattleschools.org> wrote:
If you get anything that is not also sent to me, then please forward it. Im compiling
and also sending to Joe for his work.

Sent: Wednesday, March 19, 2014 11:02 AM
To: Wolf, J oseph A; Libros, Tracy
Cc: Aramaki, Kelly
Subject: FW:

Should we just forward these to you?

Jon Halfaker

From: J ohnson, Anne
Subject:

From: Libros, Tracy
To: Herndon, Flip
Subject: Pinehurst
Jon and Kim wanted more details on Pinehurst. Heres what weve got so far.

Pinehurst K-8 (5 of these students are
waitlisted at other schools)
Grade Program Total
K Gen Ed 6
K SM2i 5
K SM4 2
Grade K Total 13
01 Gen Ed 20
01 SM2i 0
01 SM4 1
Grade 01 Total 21
02 Gen Ed 16
02 SM2i 0
02 SM4 0
Grade 02 Total 15
03 Gen Ed 14
03 SM2i 0
03 SM4 0
Grade 03 Total 13
04 Gen Ed 11
04 SM2i 0
04 SM4 0
Grade 04 Total 11
05 Gen Ed 13
05 SM2i 0
05 SM4 0
Grade 05 Total 13
06 Gen Ed 9
06 SM4 0
Grade 06 Total 9
07 Gen Ed 18
07 SM4 0
Grade 07 Total 18
08 Gen Ed 13
08 SM4 0
Grade 08 Total 13
School Total 126

To: Libros, Tracy
Cc: Whitworth, Kim

close.
Thanks,
Jon
Jon Halfaker



To: Libros, Tracy
Cc: Whitworth, Kim

Sent from my iPhone


Cc: Aramaki, Kelly
Subject: FW:


Jon Halfaker

Subject:

From: Stemle, Catherine L
To: Dorman, Michelle J ; Prinster, Gordon; Amar, Vaughan; Berkey, Randall; Clancy, Michaela; DiLazzaro, Michael J ;
Ferguson, J udith; Gardner, Rhonda; Nget, Lauren N; Slager, Deb; Stoddard, Stuart
Subject: RE: Yesterday
Hi all,

These numbers correlate with the notes I took as well. I also had this in the notes for additional
information

Housed at the Lincoln Building next year will be
APP
Pinehurst K-8
3 transition program (18-21)

We currently have 1.9 FTE floater time to distribute

1.5 extra FTE given mid-year which is currently being used as floater to help high schools
.2 Peilings floater time
.1 Debs additional .1 to work on Fusion Page
.1 Kate M-Vs which she has used to work on DTAs for PK I believe

Programs not included on current spreadsheets
PAT
OOD
B-3
Private School
(Interagency but we did discuss needs/allocate FTE needs)

There is potentially a .5 additional FTE coming on top of this based on contract negotiations per
Michaela

Not in my notes, but I think this was also discussed

K-5 STEM will be housed with Arbor Heights (separate assignments, but will be in the same
building)

I also think Michaela might have mentioned a new ACCESS program at John Rogers? Does anyone
else remember this? Since Beryl asked about the ACCESS program implementation, Im thinking
Rogers might be getting one?

Caity Stemle

From: Dorman, Michelle J
To: Prinster, Gordon; Amar, Vaughan; Berkey, Randall; Clancy, Michaela; DiLazzaro, Michael J ;
Ferguson, J udith; Gardner, Rhonda; Nget, Lauren N; Slager, Deb; Stemle, Catherine L; Stoddard, Stuart
Subject: RE: Yesterday

Attached is what I wrote down from our discussions. Please correct me if I made any mistakes!

--

Michelle Dorman, M.Ed., N.C.S.P.
School Psychologist
Salmon Bay K-8 (M, T, W, F)
McClure Middle (Th)
mjdorman@seattleschools.org

From: Prinster, Gordon
To: Amar, Vaughan; Berkey, Randall; Clancy, Michaela; DiLazzaro, Michael J ; Dorman, Michelle J ;
Ferguson, J udith; Gardner, Rhonda; Nget, Lauren N; Prinster, Gordon; Slager, Deb; Stemle, Catherine L;
Stoddard, Stuart
Subject: Yesterday

Did any of you guys write down what Michaela said about which schools had programs that werent
reflected in our spreadsheet. I really would like to update the sheet with that information before
sending it out.
Gordon

From: Libros, Tracy
To: Halfaker, J on
Cc: Whitworth, Kim
I just got something from Erika this morning. Will update you after I review it.

To: Libros, Tracy
Cc: Whitworth, Kim

close.
Thanks,
Jon
Jon Halfaker



To: Libros, Tracy
Cc: Whitworth, Kim

Sent from my iPhone


Cc: Aramaki, Kelly
Subject: FW:


Jon Halfaker

Subject:

From: Libros, Tracy
To: Halfaker, J on
Cc: Whitworth, Kim

To: Libros, Tracy
Cc: Whitworth, Kim

Sent from my iPhone


Cc: Aramaki, Kelly
Subject: FW:


Jon Halfaker

Subject:

From: Herndon, Flip
To: Libros, Tracy
Subject: Re: FYI
Date: Thursday, March 20, 2014 9:31:51 PM
Ouch
Sent from my iPhone
On Mar 20, 2014, at 8:59 PM, "Libros, Tracy" <trlibros@seattleschools.org> wrote:
There are 6 K applicants for Pinehurst.
From: Shafer, Elaine
To: Libros, Tracy
Cc: Clancy, Michaela; Miyata, Sharon
Subject: RE: sped preschool reassigns
All PreK offerings for the schools below for 2014 are closed.

From: Libros, Tracy
To: Shafer, Elaine
Cc: Clancy, Michaela; Miyata, Sharon

Elaine can you please confirm and update school offerings?

To: Libros, Tracy; Miyata, Sharon

I think these are finished, but am double checking?

From: Libros, Tracy
Subject:

PreK students at the following schools need to be reassigned so we can close the programs in the
system.
Concord (PreK)
Pinehurst (PreK)
Alki (PreK Peers)

Please clarify which services there will be at Pathfinder by grade.

Thanks
To: Wolf, J oseph A
Subject: RE: Blog re: Wilson Pacific departure meeting and note the comments, including Pinehurst.
Attachments: image003.png
Maybe not. If I let her know, she might say, I suggest you start posting them. Thoughts?

Subject: RE: Blog re: Wilson Pacific departure meeting and note the comments, including Pinehurst.

Thanks for forwarding this. FYI does Melissa understand that the City is responsible for
noticing/advertising the departure meeting, not SPS?

To: Becker, Eric P; Skutack, Mike
Cc: Herndon, Flip; Wolf, J oseph A
Subject: Blog re: Wilson Pacific departure meeting and note the comments, including Pinehurst.

Wilson-Pacific Building Meeting Tomorrow

I talked to Mr. Sheppard to ask a couple of questions about this meeting. The notice came out 3-4 weeks
ago (and yet, I didn't see it at the district website). The "ask" from the district is about typical but, as he
said, different neighborhoods have varying ideas on what impacts look/feel like.
NOTICE OF MEETING OF THE DEVELOPMENT STANDARDS DEPARTURE ADVISORY
COMMITTEE FOR WILSON PACIFIC ELEMENTARY AND MIDDLE SCHOOL
Conditions:

The Seattle School District is requesting a waiver (departure) from some City zoning
regulations for the construction of a new Wilson Pacific Elementary School and new
Wilson Pacific Middle School. The District plans to demolish the existing school and
construct a new elementary and middle school building. The School District is
requesting modifications for greater than allowed building height, increase on-site
parking spaces and parking location and off-street bus loading and unloading. The
process for considering this request includes hearings before an advisory committee
composed of neighbors and School District and City representatives

The Committee will gather and evaluate public comment on the departure request(s).
The Committee can recommend waiver (departure) from some signing regulations and
any relevant conditions to be applied to minimize its impacts on the surrounding
neighborhood, or recommend denial. The Committee may make its recommendation
following this meeting, or hold up to two additional meetings prior to making its
recommendation.
The Committee has been formed and will hold its first public meeting:
Date: Tuesday, March 18, 2014
Time: 6:30 PM
Place: North Seattle Community College
9600 College Way North
Seattle, Washington 98103
Library Building
Conference Room LB 3129
The meeting will include a brief presentation on the requested modifications to
development standards (zoning) that have been requested. Following this presentation,
the Committee will consider its recommendations. An additional meeting may be held if
the Committee concludes that more information is needed.
The public is invited to make comments at the meeting. Written comments may also be
submitted to:
Steve Sheppard
Department of Neighborhoods
700 5
th
Avenue, Suite 1700
P.O. Box 94649
Seattle, WA 98124-4649
For more information, call:
Steve Sheppard at 684-0302, or e-mail steve.sheppard@seattle.gov

Posted by Melissa Westbrook at 3:36 PM 11 comments: Links to this post
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Labels: Wilson-Pacific, Wilson-Pacific building waiver

Post a Comment On: Seattle Schools Community Forum
"Wilson-Pacific Building Meeting Tomorrow"
11 Comments - Show Original PostCollapse comments
1 11 of 11
Anonymous said...
Did the Pinehurst meeting occur yet? I wonder what the outcome was for that. Wilson Pacific is
sited better for a school and expansion than Pinehurst.
HP
3/17/14, 6:30 PM
Anonymous said...
Does Wilson Pacific have a planning principal yet?
N by NW
3/17/14, 7:26 PM
Anonymous said...
??!!!
The district is proposing seriously short changing the required parking, something like HALF the
required parking stalls. The neighbourhood will take it on the chin if the departure is granted:
remember, Lincoln high school will be coming for their athletics. The streets will be a mess.
-grueling parking
3/17/14, 7:37 PM
Maje said...
I'm curious about the Pinehurst meeting too. There were some community members who were
concerned about the same variances being requested here.
3/17/14, 10:42 PM
kellie said...
I would not say these variances are typical. I would say that the requested variances are very
aggressive and ultimately the result of the lack of long term integrated enrollment and facilities
planning.
To be extra clear, I am not saying that current staff is the problem.
The real problem is that during the many years that Seattle Schools was "obsessed" with closing
schools, Seattle Schools should have been on a path of planning NEW schools. I don't think it is
possible to really count the vast quantity and diversity of feedback that came from every single
community in the district that "school closures" just did not match what everyone saw in their
neighborhoods.
During the closures, families kept reporting that preschools were full with crazy waiting lists and
that families were choosing an urban lifestyle. But the closures marched ahead and the
distraction of the closures kept folks from noticing that every Kindergarten cohort was getting a
bit larger every year since 2002.
IMHO, the real issue with the variances is the "sum total" of variances. Each variance in isolation
has a "good reason" to support that variance but when you take the variation in total, it becomes
clear the BEX plan never really took into account City of Seattle code and just marched forward
with the expectation that all these variances would be rubber-stamped.
3/17/14, 11:14 PM
kellie said...
The parking for Wilson Pacific is woefully inadequate for the many, many demands that are going
to be placed on this property. Wilson Pacific seems to be more "hogworts" than anything else
when it comes the long list of promised services for this property.
There is supposed to magically be room for all of north end APP, a full comprehensive middle
school, the Indian Heritage program / Pinehurst K8 (I don't know what the new blended program
will be called) AND all of the athletic supports for the new Lincoln high school.
There could be more things planned for this property because every time I look away for a few
weeks, I come back and find that something else has been placed at Wilson Pacific.
Bottom line: this property is going to be in heavy use almost 24/7 because of the nearly 2,000
students who will attend school on the property plus extensive use of the athletic fields by SPS
and Parks department. There needs to also be planning for the heavy traffic that will soon be at
that property.
3/17/14, 11:25 PM
kellie said...
Last comment on this
All of the North Seattle projects are requesting major waivers on parking as well as waivers for
where the schools busses go for loading and unloading.
The Pinehurst program is looking at 700 students and about 70 staff with 13 parking spaces.
Cedar Park has more variances than remotely reasonable as well as a landmarked building. The
Thornton Creek project has another long list of variance requests.
At some point, the sum total of the variances needs to be considered. If every variance were
granted, this would effective make all of the City of Seattle code regarding schools null and void
as none of the code was being followed. Moreover, the size and scope of the sum total of the
variances is going to change the character of what school looks like.
Hamilton was granted extensive waivers back in the day and the majority of those waivers were
given based on the idea that there would never be more than 800 students at the school and
that since most of the students came by bus from either Lake City or South Seattle, there was no
need for large evening events.
But buildings are made for 100 years, not for the program that will be placed there this year.
Variances for buildings should be based on the building and not how it will be used. As many
folks know, Hamilton now has over 1100 students and the traffic and parking issues are a real
danger. I sincerely doubt that all those variances would have been granted if anyone knew how
the building was being used today.
3/17/14, 11:33 PM
Catherine said...
I was at the latest Pinehurst / Jane Addams K-8 meeting. As an architect, I was dumbfounded by
the scale of the transportation departures requested in a neighbor without pedestrian
infrastructure.
There seems to be an almost complete absence of strategy for getting staff and students to this
option school. A school has to either be park-able or walk-able, it can't be neither. This is
dangerous and irresponsible.
3/17/14, 11:46 PM
Anonymous said...
@ Kellie
Actually, the traffic study for the new Pinehurst building lists only 9 planed on-site parking
spaces, (one small lot with 4 parking spaces and 5 spaces in a loading zone area).
Also, street parking adjacent to the school is being reduced. They are losing the angled parking
along NE 117th. It is being replaced with parallel parking, a loss of 17 spaces.
- reality check
3/18/14, 2:51 AM
Melissa Westbrook said...
When I spoke with Mr. Shepard, he said you never know how many people will show up at these
meetings and what concerns might be expressed.
He did say that he thought the Thornton Creek meeting (which will occur someday as they, too,
will want variances) would be packed. He said they already have heard from that neighborhood.
3/18/14, 9:15 AM
Anonymous said...
The number of variances being asked for at all of these sites: Pinehurst, WP, Thornton Creek are
a stark reminder that
1) SPS can't plan its way out of a bag. The sum total of what they are asking for in planning
departures is ridiculous. To shoehorn kids and programs into spaces that are not meant to
support such high numbers or such high traffic and to expect that plan to last for the next 50
years is wrong.
2) SPS has no partnership with the city or its residents. So what's new? Not much. But the
dysfunction is on high display. These plans are disrespectful to the surrounding neighborhoods.
High vehicle and people traffic, safety issues, no parking, taking away greenspace. No mitigation
plans. Wrong. Wrong. Wrong. I have encouraged my neighbors to write to the city and to the
council about this.
North End
3/18/14, 9:44 AM

From: Miyata, Sharon
To: Libros, Tracy; Shafer, Elaine
Cc: Carter, Elizabeth R; Gainer, Heidi
Subject: Pre K students moved
Good morning,
You can now close the pre K and pre K peer programs for the 2014-2015 school year for Alki,
Concord and Pinehurst. All of the students have been moved.
Sharon

To: Davis, Fanny F; J enkins, Michael L; Dorsey, Barry; Merca, Roy; Carter, Elizabeth R; Light, Bonnie L; Bernal-
Montoya, Gerardo; Williams, Kyle R; Engelhardt, Erika; Alton, Pamela S; Petersen, J udy A; Bohrer, Melinda S;
Bryhan, Christopher J ; Couvillion, Kelley A; Light, Bonnie L; Swanson, Teresa
Subject: **Move to Sacajawea communication connection**
Hello,

We are connecting many of those people who will be involved in the preschool move to Sacajawea so
that we can communicate.

If there are any names we have omitted. Please feel free to add.

Thank you,

Danielle Meir
Bonnie Light
Developmental Preschool
Pinehurst K-8
From: Libros, Tracy
To: Freistadt, J ay O
Cc: Kroon, Brent R; Shafer, Elaine
Subject: RE: SpEd School Offering Adjustments
Jay some updates on some of this. Come by when you have a few minutes so we can review.

To: Libros, Tracy
Subject: RE: SpEd School Offering Adjustments

Tracy,
Please see the below notes. There are many offerings we need to remove, which I cannot as
students are assigned.

Please have SpEd re-assign these students so we can close the programs to match the allocation of
SpEd programs according to their classes in the Current and Projected SPECIAL ED CLASSES 2014-
15.xlsx document.
Best,
Jay

To: Shafer, Elaine; Libros, Tracy
Cc: Kroon, Brent R
Subject: SpEd School Offering Adjustments

Tracy,
I have noted the below inconsistencies between 2014-15 offerings in SAS, and the SpEd classroom
projections. Some of these Elaine will be able to do, however, if any students are assigned to a
program, we cannot remove it.

- Remove Pre-K
o Concord CLOSED SM1 AND ELL, CANNOT CLOSE SpEd Pre-K and HeadStart as
students are assigned
o Pinehurst CANNOT CLOSE SPED Pre-K as students are assigned
o South Shore Closed all but Gen Ed PS
o Highland Park Closed all but CANNOT close HeadStart as students are assigned
o Martin Luther King, Jr. - Closed all but CANNOT close HeadStart as students are
assigned
o Northgate - Closed all but CANNOT close HeadStart as students are assigned
o Roxhill - Closed all but CANNOT close HeadStart as students are assigned
o Alki Cannot close Pre-K Peers, as students are assigned
o Emerson - Closed all but CANNOT close HeadStart as students are assigned
- Add SM2i at all grades
o Emerson - Done
o Lawton - Done
o John Rogers - Done
- Remove SM2i from Pathfinder, add SM4i
o CANNOT remove 2i from 2
nd
and 5
th
grades, as students are assigned
o Added SM4i at grades K-8
- Add 18-21 at Ballard across all grades
o Added 18-21 at 12
th
Grade at Ballard
- Add SM4 at all grades at Viewlands? Or are we phasing out? PHASING OUT.

Unsure:
- Add SM2i at grades 6-8 at Broadview Thomson K-8 ? No need.
- Add SM3 at grades 6-8 at Madrona? No need.
- Add SM2i and SM4 at grades 6-8 at Pinehurst? No adjustments to SM2i, but extending
SM4 to K-8.
- Add SM4 at Salmon Bay for grades K-5? No need.
- Need for SM4 at grades K-5 at South Shore? SM2i at grades 6-8 at South Shore? No need
to change.

Im unsure for some K-8 schools, if SpEd programs have exceeded the weighted staffing standards.
For example, Salmon Bay has 2 SM4 classrooms, showing only at 6-8 levels, which have a ratio of
1:4 for K-8, but 1:8 for 6-8; thus the 10 assigned students between 6-8 would be sufficient if using
the 6-8 ratio, but not with the K-8 ratio. South Shore has a similar issue with SM3 and SM4.

Best,
Jay

Jay Freistadt
206.252.0659

To: Halfaker, J on
Subject: RE: Wilson Pacific :: SPED minutes from February 12, 2014
Date: Sunday, March 16, 2014 11:07:45 PM
That would be great. I can move what I need to as this is critical. Just keep me posted.
From: "Halfaker, Jon"
Date:03/16/2014 10:47 PM (GMT-08:00)
Subject: Re: Wilson Pacific :: SPED minutes from February 12, 2014
There is no space at the middle school site. They have already carved out a significant portion of the
capacity to build the Pinehurst K-8 program into the plan. Flip was clear with me on Friday that those
programs were not going into the middle school site. I will try to get a meeting scheduled with Flip, the
architects, Michael, Misa, SPED, and ELL as soon as possible, as these changes are causing the architects
all sorts of problems. I need to get everyone in the same room asap.
Jon Halfaker
Date: Sunday, March 16, 2014 10:36 PM
I brought up the same issue. .blended programming with native american heritage and pinehurst is the
only option. It would be the same programming as going to Pinehurst @Lincoln- 2 sm4 and one Access
program plus standard resource. It does give us twice exceptional options.
Date:03/16/2014 10:32 PM (GMT-08:00)
So my wonder is how they access common peers at the elementary site if it is 100% APP as I've been told.
How many programs total going there?
Jon Halfaker
That was my understanding of the only option from our meeting with the design team a few weeks ago. It
gives some blended options for programming...but access and the sm4 programs would need to be
located at W.P.
Date:03/16/2014 9:15 PM (GMT-08:00)
To: "Clancy, Michaela" ,Susan Fore ,"Morello, Lucy" ,Cheri Hendricks
Cc: "Becker, Eric P" ,Justine Kim ,Iva Sarnova ,"Brown, Heather A" ,"Perrigo-Decker, Mary M"
The biggest question that I am trying to get answered is what models go in which buildings. Flip Herndon
has indicated that none of the Pinehurst SPED programs going into Lincoln this summer will be going to
the Middle School/Pinehurst campus. If that is so, are they expected to go to the elementary site?
Jon Halfaker
To: Susan Fore <SFore@MAHLUM.com>, "Morello, Lucy" <lmorello@seattleschools.org>, Cheri
Hendricks <cheri@broadview.us>
Cc: "Becker, Eric P" <pebecker@seattleschools.org>, Justine Kim <justinek@sojsea.com>, Iva
Sarnova <ivad@sojsea.com>, SPS <johalfaker@seattleschools.org>, "Brown, Heather A"
<habrown@seattleschools.org>, "Perrigo-Decker, Mary M" <mmperrigo@seattleschools.org>
Hi Susan,
Thank you for the update. I'm including Heather Brown, who will send overall FF& E lists for each service
model as soon as they are finished Monday, and Mary Perrigo-Decker who will send the service model
descriptions including Access implementation (thank you to both Mary and Heather).
I'm also including J on Halfaker, as I understand there are some outstanding questions regarding special
education for the Wilson Pacific campus. If I can further assist, please let me know.
Thank you
Michaela
From: Susan Fore [SFore@MAHLUM.com]
To: Clancy, Michaela; Morello, Lucy; Cheri Hendricks
Cc: Becker, Eric P; J ustine Kim; Iva Sarnova
Subject: Wilson Pacific :: SPED minutes from February 12, 2014
Hi Michaela and Lucy,
Please see attached for minutes from our review of SPED a few weeks back. These mainly
capture the schools at Wilson Pacific so dont necessarily represent Olympic Hill and Jane
Addams K8 SPED programs and requirements which were also discussed. From this
meeting there were two additional pieces of information the district was to supply the
design team. Sending as soon as practically would be much appreciated as we have
recently begun the next phase of design. These were:

01.Draft model program for the design teams background information
02.OT/PT equipment list

For your quick reference I have attached the districts generic education specifications.

Please let me know if there are any corrections to these minutes. They also do not
represent any changes to the programs currently under discussion while they are at interim
school site.
Thanks, Susan

To All,
I dont have an email address for Scott at Heery so if these could be forwarded on to him
that would be great.

Susan Fore, AIA, LEED AP, Associate
Mahlum |Architects Inc

(206) 441-4151 p
(206) 441-0478 f
71 Columbia, Suite 400 | Seattle, Washington 98104

From: Herndon, Flip
To: Halfaker, J on; Garmoe, Misa; McWilliams, Zakiyyah B; Tolley, Michael F
Cc: Brown, Heather A; Clancy, Michaela; Whitworth, Kim
Date: Saturday, March 15, 2014 10:48:12 AM
I am totally booked on Monday. I'm at Adams, then cabinet, then directly to interviews that go until
5:00pm.
From: <Halfaker>, Jon <johalfaker@seattleschools.org>
Date: Saturday, March 15, 2014 9:46 AM
To: "Garmoe, Misa" <smgarmoe@seattleschools.org>, "McWilliams, Zakiyyah B"
<zbmcwilliams@seattleschools.org>, Michael Tolley <mftolley@seattleschools.org>, SPS
<ltherndon@seattleschools.org>
Cc: "Brown, Heather A" <habrown@seattleschools.org>, "Clancy, Michaela"
<cmclancy@seattleschools.org>, "Whitworth, Kim" <kdwhitworth@seattleschools.org>
As I sit on the design work at the WP campus, a number of challenging situations have shown up that I
need answers on. I need 30 minutes of time next week so that I can answer the architects, etc. with
regards to Pinehurst, elementary level SPED, and the middle school at WP. Can we please meet for five
minutes on Monday to look at possible times when all of us could meet next week to discuss these
questions. With enough lead, I can also probably get one of the architects there.
Thanks,
Jon
Jon Halfaker
From: <Becker>, Eric P <pebecker@seattleschools.org>
Cc: Cheri Hendricks <cheri@broadview.us>, Justine Kim <justinek@sojsea.com>
FYI-Per our discussion this afternoon

Thank you,

Sr. Project Manager
Capital Projects
office 206-252-0697
cell 206-496-2561

From: Herndon, Flip
To: Becker, Eric P

Correct
Sent from my iPhone
On Mar 13, 2014, at 2:41 PM, "Becker, Eric P" <pebecker@seattleschools.org> wrote:
Hi Flip,

It my understanding that these Special Education Components located/created at
Lincoln will not move to the new Wilson Pacific site. Is this correct?

Thank you,
Eric Becker
Sent from my iPad
To: "Becker, Eric P" <pebecker@seattleschools.org>, 'Susan Fore'
<SFore@MAHLUM.com>, Cheri Hendricks <cheri@broadview.us>
Should we forward this to Flip and Ron to make them aware? We were
specifically told not to worry about this when we mentioned it at one of
the Legal Round Table meetings?

Justine Kim
800 5
th
Ave. Suite 4130
Seattle WA 98104
206-838-3706
206 355-1730
justinek@sojsea.com

From: Becker, Eric P [mailto:pebecker@seattleschools.org]
To: Justine Kim; 'Susan Fore'; Cheri Hendricks
Importance: High

FYI-Please refer to the additions to the Pinehurst K-8 program.

Sr. Project Manager
Capital Projects
office 206-252-0697
cell 206-496-2561

To: Edwards, Earl H; Becker, Eric P; Herndon, Flip; Clancy, Michaela
Cc: Hornby, Anita D; 'Alexander Clark'; Nicole Gay
Importance: High


Im including Michaela Clancy so that she can put our final SPED stamp
on this
Only small sped changes below highlighted in yellow (just special ed
verbiage so no confusion does not affect capital in any way)

206.252.0836


This is to confirm the meeting this morning between Alex Clark and
Nicole Gay of Rolluda Architects, Heather Brown , Regional Supervisor of
Special Education and me. Heather said there would be three new
special education programs that will be joining the Pinehurst program at
A K-2 primary classroom with adjoining toilet room with changing
table, and an adjoining multipurpose room. (Room S115 and
S115A)
A K-5 Access classroom with an adjoining multipurpose room.
(Room S116 and S116A)
A 3-5 intermediate classroom with a new 8X 10 multipurpose
room. (Room S201)
The existing TRANSITION (18-21 yr olds) medically fragile
program (Room S110) and Prep Room (Room S107) will remain
as is. A new unisex toilet room will be built in Room S 111 that
will be accessed from classroom S110. The medically fragile
teachers and support activities currently in classroom S106 will
move to S111 and will be accessible from classroom S110.
Classroom S106 will become a multipurpose room, or resource
room that will support OT/PT and SLP services.

The existing Pinehurst program will move to Lincoln in August of 2014
and will be located on the remaining first floor classrooms and on the
second floor.

The third floor classrooms at Lincoln are currently unassigned but will be
renovated to be classrooms.

Alex Clark will provide a proposal for a Modification to their A/E
Contract. DPD will issue a permit based on the current permit
application. Rolluda will submit revised ASME drawings to DPD for a
revised permit and will issue revised drawings and a Change Directive to
CDK Construction so they can provide a Change Order Proposal.

Earl H. Edwards
Mobile 206-551-8849

To: Garmoe, Misa
yes

206.252.0836

From: Garmoe, Misa
Can we talk on Monday?
Sent from my iPhone
On Mar 14, 2014, at 4:23 PM, "Brown, Heather A" <habrown@seattleschools.org> wrote:
just stopped by your office to chat
thought it better to talk live than email

206.252.0836

From: Garmoe, Misa
Heather,

I spoke to Kim about the recommendations in your 3/13/14 email below. Our
responses are in red

A K-2 primary classroom with adjoining toilet room with changing table, and
an adjoining multipurpose room. (Room S115 and S115A)
A K-5 Access classroom with an adjoining multipurpose room. (Room S116
and S116A)
A 3-5 intermediate classroom with a new 8X 10 multipurpose room. (Room
S201)
Are you just saying that the 3-5 intermediate classroom would be in S201? If
so, that would be okay. Heather when you showed me on the map you
pointed out room S203. Either room would be fine for this classroom.I just
want to make sure you are not saying that they would need both rooms.
Please clarify.
The existing TRANSITION (18-21 yr olds) medically fragile program (Room
S110) and Prep Room (Room S107) will remain as is. A new unisex toilet room
will be built in Room S 111 that will be accessed from classroom S110. The
medically fragile teachers and support activities currently in classroom S106
will move to S111 and will be accessible from classroom S110. Classroom
S106 will become a multipurpose room, or resource room that will support
OT/PT and SLP services.
The only difference we have here is that we were not designating S106 as a
multipurpose room or resource room. It was our understanding that OT/PT
and SLP services would be in the various rooms in the administrative office
section of 206 area. Are the OT/PT and SLP services for the existing students
at Lincoln or for the new students coming in? Or both?


Misa


Hi all,
I am confirming space needs and plan below for Lincoln. Thanks to everyone for
the collaborative, proactive work to move this forward.
Michaela
Date:03/13/2014 1:19 PM (GMT-08:00)


Only small sped changes below highlighted in yellow (just special ed verbiage so no
confusion does not affect capital in any way)

206.252.0836


This is to confirm the meeting this morning between Alex Clark and Nicole Gay of
Rolluda Architects, Heather Brown , Regional Supervisor of Special Education and me.
Heather said there would be three new special education programs that will be
joining the Pinehurst program at Lincoln next September.
and S116A)
S201)

The existing Pinehurst program will move to Lincoln in August of 2014 and will be
located on the remaining first floor classrooms and on the second floor.

The third floor classrooms at Lincoln are currently unassigned but will be renovated to
be classrooms.

Alex Clark will provide a proposal for a Modification to their A/E Contract. DPD will
issue a permit based on the current permit application. Rolluda will submit revised
ASME drawings to DPD for a revised permit and will issue revised drawings and a
Change Directive to CDK Construction so they can provide a Change Order Proposal.

Earl H. Edwards
Mobile 206-551-8849

From: Hornby, Anita D
Cc: Brown, Heather A; Edwards, Earl H; Becker, Eric P; Herndon, Flip; Alexander Clark; Nicole Gay; Wolf, J oseph A;
Garmoe, Misa; Clifton, Fran; Rogers, Richard
Michaela,
When requirements are confirmed please schedule a meeting to confirm
FFE/Technology/Move requirements. I have copied Fran and Richard (DOTS) on this email
Sent from my iPhone
On Mar 14, 2014, at 8:36 AM, "Clancy, Michaela" <cmclancy@seattleschools.org> wrote:
Hi all,
I am confirming space needs and plan below for Lincoln. Thanks to everyone for
the collaborative, proactive work to move this forward.
Michaela
Date:03/13/2014 1:19 PM (GMT-08:00)

Only small sped changes below highlighted in yellow (just special ed verbiage so no
confusion does not affect capital in any way)

206.252.0836


This is to confirm the meeting this morning between Alex Clark and Nicole Gay of
Rolluda Architects, Heather Brown , Regional Supervisor of Special Education and me.
Heather said there would be three new special education programs that will be
joining the Pinehurst program at Lincoln next September.
and S116A)
S201)

The existing Pinehurst program will move to Lincoln in August of 2014 and will be
located on the remaining first floor classrooms and on the second floor.

The third floor classrooms at Lincoln are currently unassigned but will be renovated to
be classrooms.

Alex Clark will provide a proposal for a Modification to their A/E Contract. DPD will
issue a permit based on the current permit application. Rolluda will submit revised
ASME drawings to DPD for a revised permit and will issue revised drawings and a
Change Directive to CDK Construction so they can provide a Change Order Proposal.

Earl H. Edwards
Mobile 206-551-8849

From: Olson, J eff
I haven't spoken with Maggie Meister, but Earl told me that he did that he and she agreed that the
bathroom proposal was acceptable. That was the only facilities issue with this location.
Do keep in mind that this 18-21 TRX program will be less of an Med-Frag program and more of a
Severe/Profound program next year. We expect to place students with communication and behavioral
issues there next year (mostly J essica J ohnson's students)--and that its location is directly in the middle
of the K-2 Pinehurst group. Not an ideal setting for either program.
BTW, still no word from Flip, et al. re our other TRX programing needs.
J-
To: Olson, J eff
Subject: Fwd: Special Education at Lincoln
Can you review transition below before I approve.
Thanks
Date:03/13/2014 1:19 PM (GMT-08:00)


206.252.0836




classrooms.


Earl H. Edwards
Mobile 206-551-8849

Subject: Pinehurst
Annettes Pinehurst looks good based on below.

Self-contained has:
SM2i 1 class
SM4 2 classes


To: Libros, Tracy
Cc: Parks, Karla A; Merca, Roy; Baker, Annette M; Halfaker, J on; Whitworth, Kim; Studley, Sherry;
Brown, Heather A
Subject: Review of Pinehurst SPED SM1 and SM1c next year recommendations

Hi all,
We have reviewed the Pinehurst projection numbers today for resource as requested. We have the
following projection recommendations for changes based on our current data.

11SM1 elementary students
13 SM1a middle school students
2 SM1c

We believe the Access and SM4 programs were already updated.
Thank you,
Michaela

Michaela Clancy, Ed.D. NCSP, NBCT
Interim Director, Special Education
206-252-0807

To: Halfaker, J on
Subject: RE: Wilson-Pacific Elementary and Middle Schools
Earl Edwards gave me the name of the project manager. I'll contact him.
From: "Halfaker, Jon" <johalfaker@seattleschools.org>
Date: 03/13/2014 6:08 PM (GMT-08:00)
To: "Brown, Heather A" <habrown@seattleschools.org>
We will need that specific info asap, as much of what they have planned for in the prior months has been resource
room.
Jon Halfaker
To: Halfaker, Jon
OK - the programs going into the Pinehurst program are self contained And need some specifics - let me know if
there is anything I can do to help with the process.
From: Halfaker, Jon
Sent: Thursday, March 13, 2014 7:44 AM
I have been at two meetings with them so far. They have been building in SPED space, and have had to adjust with
the addition of Pinehurst to the program.
Jon Halfaker
Executive Director of Northwest Region Schools Seattle Public Schools
To: Halfaker, Jon
Subject: FW: Wilson-Pacific Elementary and Middle Schools
Jon - did you know this is happening? Should I advocate for SPED to be involved at this juncture?
In light of the emails going around about Lincoln I am worried that this is a case of the left hand not talking to the
right hand.
I'm hearing from Capital there is no process in place for SPED to communicate with them - I'm trying to get one in
place, but it is challenging.
Heather
From: Iva Sarnova [mailto:ivad@sojsea.com]
To: Vasquez, Kathleen; Zombro, Janet K; djgallapher@seattleschools.org
Subject: Wilson-Pacific Elementary and Middle Schools
Good Morning,
The Capital Projects Team for Wilson-Pacific Elementary and Middle Schools needs your feedback on the
schematic design for these projects, which has recently been revised in value engineering in order to get the project
within budget.
Please join us for this critical meeting, so that we have consensus for moving forward into the next design phase.
Below are a few dates/times that work for our team to meet. We are looking for 30min.
3/13 1pm-4pm
3/17 9am-4pm
3/24 9am-5pm
Please let me know if any of these days work for your schedules as well.
Thank you!
Iva Sarnova
Seattle, WA 98104
P: (206) 838-3704
F: (206) 838-3712
Web: www.sojsea.com
Subject: Re: Lincoln South Wing
Eric Becker, my supervisor. I cced him on my email about the classrooms at Lincoln so he
would be able to talk to his design team about your requirements.
Earl Edwards
Sent from my iPad
Who is the Project Manager for Wilson?
Im worried SPED is not at that table yet.

Cc: Alex Clark

OK let's meet at 10 am tomorrow at the JSCEE. I will find a place.
Sent from my iPhone
On Mar 12, 2014, at 4:41 PM, "Brown, Heather A" <habrown@seattleschools.org>
wrote:
sorry to confuse through my outlook
(I have all my schools' budget arenas on my calendar as reminders
so it looks like I'm busy, but not)

Two options:
Thursday at 10
Friday at 2:30

either day/time works for me.

206.252.0836

Cc: 'Alex Clark'
Subject: Lincoln South Wing
Heather, I had looked on your calendar to find a time on Friday but it
showed you were booked. It appeared you had time at 10:00 on
Thursday so I sent out the meeting invitation, but apparently that will
not work for you. Your offer of 2:30 on Thursday does not work for me,
so we are back to square one. I am available
Thursday until 2:30pm and am available all day Friday. I dont know
about Alex, so he will have to reply as to his time of availability.

I cannot stress enough the importance of getting the Special Ed
requirements (changes) to the architect so they can begin to change the
drawings, have the electrical and mechanical consultants change their
drawings, get a revised permit and have the contractor get us a revised
price to do the work. The contractors contract goes to the Board next
Wednesday evening, and after the superintendant signs the contract,
will start work on or about April 1
st
.

We start moving Pinehurst and your programs into Lincoln in five
months.

Earl H. Edwards
Mobile 206-551-8849

From: Merca, Roy
Subject: RE: SPED Lincoln Building Walkthrough for new Pinehurst Programs
No problem. We can meet another time?

Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy

Sorry I did not make it out to see you today
I was in a meeting with the architects for the building and capital.

From: Merca, Roy
Subject: Re: SPED Lincoln Building Walkthrough for new Pinehurst Programs

11 works for me. See you tomorrow at Pinehurst at 11.

Roy
Sent from my iPad
I'm at Lowell 8-9 tomorrow, going to BHS after that, then North Beach.
If I have time I'll stop by your building and show you the plans around
11.

206.252.0836

From: Merca, Roy
I have a meeting with Kim tomorrow morning at 7:45. I can stop by your cube around
8:30? Let me know if this works for you.

Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy

Earl Edwards has drawings that he gave to me showing the designated
rooms for gen ed.

I just happened to be walking by his cube and that is how I got involved.
If you'd like to be part of the meeting I have with him - either tomorrow at 10
or Friday at 2:30 I will let you know.....

206.252.0836

From: Merca, Roy
Cc: Halfaker, J on; Whitworth, Kim; Studley, Sherry; Clancy, Michaela
Heather,

Im still waiting for Kim and Misa to give me direction on which rooms are available for
my program next year. How about the HS transitional rooms?

Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy
Subject: SPED Lincoln Building Walkthrough for new Pinehurst Programs

Hi Roy
I want to update you that I walked through Lincoln yesterday with the Capital Project
Manager Earl Edwards to look at classrooms for the new SM4 and ACCESS programs
joining Pinehurst next year.

We have designated three specific classrooms for the above listed programs
With proximity to bathrooms and gen ed peers.

Roy can you confirm to me that you are having the primary students classrooms
On the first floor and older students on the second floor.
I designated two classrooms (smaller rooms) for SM4 K-2 and ACCESS K-5
On the first floor and SM4 3
rd
5
th
on second floor.

I have a meeting with Earl on Friday to confirm all of this. As building admin if you
have
Any specific requests or thoughts that would be great. I can chat on the phone
Or we can email.

I know that Pinehurst will stay NE but Earl looped me in a NW Regional Supervisor
for the actual building.

I will keep everyone updated as this building will continue to fall under many
jurisdictions J

Thanks
Heather Brown
Special Ed Supervisor, NW Region

Cc: Alex Clark
Date: Thursday, March 13, 2014 8:27:10 AM
OK lets meet at 10:00am today down here in our area. I will get a room.
Earl Edwards
Sent from my iPad
sorry to confuse through my outlook
(I have all my schools' budget arenas on my calendar as reminders
so it looks like I'm busy, but not)

Two options:
Thursday at 10
Friday at 2:30

either day/time works for me.

206.252.0836

Cc: 'Alex Clark'
Subject: Lincoln South Wing
Heather, I had looked on your calendar to find a time on Friday but it showed you
were booked. It appeared you had time at 10:00 on Thursday so I sent out the
meeting invitation, but apparently that will not work for you. Your offer of 2:30 on
Thursday does not work for me, so we are back to square one. I am available
Thursday until 2:30pm and am available all day Friday. I dont know about Alex, so he
will have to reply as to his time of availability.

I cannot stress enough the importance of getting the Special Ed requirements
(changes) to the architect so they can begin to change the drawings, have the
electrical and mechanical consultants change their drawings, get a revised permit and
have the contractor get us a revised price to do the work. The contractors contract
goes to the Board next Wednesday evening, and after the superintendant signs the
contract, will start work on or about April 1
st
.

We start moving Pinehurst and your programs into Lincoln in five months.

Earl H. Edwards
Mobile 206-551-8849

To: Merca, Roy; Brown, Heather A
Cc: Whitworth, Kim; Studley, Sherry; Clancy, Michaela
Roy,
Misa and Kim are your contacts on this. They are aware of the latest emails. Thanks, Jon

Jon Halfaker

From: Merca, Roy

Heather,

Im still waiting for Kim and Misa to give me direction on which rooms are available for my program
next year. How about the HS transitional rooms?

Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy

Hi Roy


rd
5
th
on second floor.

I have a meeting with Earl on Friday to confirm all of this. As building admin if you have
Or we can email.


I will keep everyone updated as this building will continue to fall under many jurisdictions J

Thanks
Heather Brown

From: Garmoe, Misa
Heather,

No, you didn't step on any toes....but Kim and I had been working on this with Roy and Earl. Do you
have the room number of the rooms you were thinking of? Any thoughts as to why you had some on
the first floor and some on the second? Maybe if you have time tomorrow you can stop by and show me
which rooms you were talking about? I believe Kim was going to make the final call with input from
others.

Thank you.

Misa Garmoe
Director of School Operations PK-12
To: Garmoe, Misa
Thanks Misa
I hope I did not step on any toes, I was walking by Earl's cube
and he nabbed me. He is adamant that I meet with him and get this settled.
As he is on a tight timeline.

I just wanted to be transparent and keep everyone in the loop.

Let me know if there is a process that I missed.

206.252.0836

From: Garmoe, Misa
To: Halfaker, J on
Cc: Brown, Heather A; Merca, Roy; Whitworth, Kim; Studley, Sherry; Clancy, Michaela
Kim and I will talk and respond. Thanks.
Sent from my iPhone
On Mar 12, 2014, at 4:52 PM, "Halfaker, Jon" <johalfaker@seattleschools.org> wrote:
Misa should respond as she is managing all spaces. Thanks. Jon
Sent from my iPhone
On Mar 12, 2014, at 3:39 PM, "Brown, Heather A"
<habrown@seattleschools.org> wrote:
Hi Roy
I want to update you that I walked through Lincoln yesterday with the
Capital Project
Manager Earl Edwards to look at classrooms for the new SM4 and
ACCESS programs

We have designated three specific classrooms for the above listed
programs

Roy can you confirm to me that you are having the primary students
classrooms
rd
5
th
on second floor.

I have a meeting with Earl on Friday to confirm all of this. As building
admin if you have
Any specific requests or thoughts that would be great. I can chat on the
phone
Or we can email.

I know that Pinehurst will stay NE but Earl looped me in a NW Regional
Supervisor

I will keep everyone updated as this building will continue to fall under
many jurisdictions J

Thanks
Heather Brown

To: Klopfer, Pamela
Subject: FW: SPED Facilities DRAFT walkthrough document - walkthroughs needed
Attachments: New SPED Program Implementation Building Walkthrough Checklist.docx
Importance: High
Template for the supervisor meeting Monday. Thank you Heather!

To: Studley, Sherry; Olson, J eff; Thorson, Beth M; Richards, Ryan F; Carter, Elizabeth R
Cc: Clancy, Michaela; Herzog, Wayne D; McWilliams, Zakiyyah B
Subject: SPED Facilities DRAFT walkthrough document - walkthroughs needed
Importance: High

Team
Yesterday Jeff and I went on a very productive walkthrough with a Capital Project Manager
with the Lincoln building that will house Pinehurst next year with three new SPED programs
(SM4 and ACCESS) - this is a unique project in that it is a NE school moving to a NW
building that will move again in 3 years as well as share a space with Transition services.

Additionally I have spent upwards of 6 hours at Broadview Thomson trying to figure out
classroom space for an additional SM4 and Therapy room location. My next stop is Bagley
where they will have an additional SM4 classroom.

In our walkthrough it was quickly apparent that the following issues are most important
1. Bathrooms
2. Safe Spaces - (Wayne - what is your guidance around this for policy?)
3. Proximity to gen ed peers
In talking to Michaela yesterday it clear that we all need to be doing this in the buildings at which
new programs are being located. Especially if there is to be new construction approved or a
SPED generated portable addition.

I have made a DRAFT document for people to review when walking through buildings. I know we are all
busy
but if you have additions to this draft template I would love to get some feedback. I am hoping this
will
become part of our system for reviewing these types of additions and changes to buildings.

Michaela has asked that we do these walkthroughs and submit options to her, then she will work with Zee
to approve and then submit requests to Capital Projects.

Thanks

Heather

To: Garmoe, Misa
Cc: Brown, Heather A; Whitworth, Kim; Studley, Sherry; Halfaker, J on
Hi Misa-We will also need to provide the capacity team with needed building modifications for each
new classroom and program from a SPED perspective, so having the location finalized ASAP is
critical. We have agreed to have these from Sped supervisors to the team in capital by end of next
week for project planning. Sped supervisors will be scheduling walk throughs of programs similar
to Heathers below in each region with the appropriate project team.

The last I heard from Joe and Flip the additional building at Lincoln was planned for relocation of
the 2 north end transition programs- and Jeff walked the site with Heather for this purpose as well.
Let me know what else you need from us at this point.
Thank you
Michaela

From: Garmoe, Misa
To: Halfaker, J on
Cc: Brown, Heather A; Merca, Roy; Whitworth, Kim; Studley, Sherry; Clancy, Michaela

Kim and I will talk and respond. Thanks.
Sent from my iPhone
On Mar 12, 2014, at 4:52 PM, "Halfaker, Jon" <johalfaker@seattleschools.org> wrote:
Misa should respond as she is managing all spaces. Thanks. Jon
Sent from my iPhone

On Mar 12, 2014, at 3:39 PM, "Brown, Heather A" <habrown@seattleschools.org>
wrote:
Hi Roy
I want to update you that I walked through Lincoln yesterday with the
Capital Project
Manager Earl Edwards to look at classrooms for the new SM4 and
ACCESS programs

We have designated three specific classrooms for the above listed
programs

Roy can you confirm to me that you are having the primary students
classrooms
rd
5
th
on second floor.

I have a meeting with Earl on Friday to confirm all of this. As building
admin if you have
Any specific requests or thoughts that would be great. I can chat on the
phone
Or we can email.

I know that Pinehurst will stay NE but Earl looped me in a NW Regional
Supervisor

I will keep everyone updated as this building will continue to fall under
many jurisdictions J

Thanks
Heather Brown

To: Merca, Roy
Cc: Halfaker, J on; Whitworth, Kim; Studley, Sherry; Clancy, Michaela; Olson, J eff
Jeff Olson - one of the transition coordinators - was also on the walkthrough

The Med Frag program on the first floor is staying,
- they will have their own bathroom that has a wall separate from your program's
bathroom.

206.252.0836

From: Merca, Roy
Heather,


Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy

Hi Roy


rd
5
th
on second floor.

Or we can email.



Thanks
Heather Brown

To: Merca, Roy
Earl Edwards has drawings that he gave to me showing the designated
rooms for gen ed.

I just happened to be walking by his cube and that is how I got involved.
If you'd like to be part of the meeting I have with him - either tomorrow at 10
or Friday at 2:30 I will let you know.....

206.252.0836

From: Merca, Roy
Heather,


Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy

Hi Roy


rd
5
th
on second floor.

Or we can email.



Thanks
Heather Brown

From: Libros, Tracy
To: Baker, Annette M
Subject: Today"s changes
I ran out of colors, so these changes are all in red with a box around them very noticeable!

WASHINGTON SM1a, SM1b/c, SM2, SM3, SM4

WORLD SCHOOL HC, BILG should now be the same per Veronica

MERCER BILG

HAY HEAD COUNT back to original

LAWTON HC back to original

ROOSEVELT SM1a, SM2, SM4

PINEHURST SM1a, SM1b/c

HALE SM1a, SM2, SM4

JOHN ROGERS SM2i
From: Libros, Tracy
Subject: RE: Review of Pinehurst SPED SM1 and SM1c next year recommendations
done

To: Libros, Tracy
Cc: Parks, Karla A; Merca, Roy; Baker, Annette M; Halfaker, J on; Whitworth, Kim; Studley, Sherry;
Brown, Heather A
Subject: Review of Pinehurst SPED SM1 and SM1c next year recommendations

Hi all,
We have reviewed the Pinehurst projection numbers today for resource as requested. We have the
following projection recommendations for changes based on our current data.

11SM1 elementary students
13 SM1a middle school students
2 SM1c

We believe the Access and SM4 programs were already updated.
Thank you,
Michaela

206-252-0807

From: Emily Sprong Suiter
To: <dan@kwijlen.com>
Cc: Skutack, Mike; Redman, Thomas L; Wolf, J oseph A; <ltherndon@seattleschools.org>
Subject: Re: Pinehurst Blog Post on New Building Variance Meeting
I haven't looked at the blog in a few days, but I did exchange emails with one of the
neighborhood council folks yesterday and she is still very supportive of the project (especially
with the building retaining the pinehurst name). The blog thread was posted to the save seattle
schools blog yesterday, which may account for some of the increased traffic. When I looked a
few days ago most of the negative comments were coming from outside of the
neighborhood...
Sent from my iPad
On Mar 12, 2014, at 1:16 PM, "Dan Suiter" <dan@kwijlen.com> wrote:
Hey Mike
weve been tracking this chatter the last couple of weeks too and our blog watched
has already raised the issue earlier today.

We are now working on getting some responses. Initially we had been letting it all
pass mostly since we knew who the commenters were. Most of them do not live in
Pinehurst, as we discussed yesterday, and actually have an ulterior motive in trying to
scuttle our building. The 3 biggest drivers live in Meadowbrook, Laurelhurst, and
Bryant and are very familiar to the SPS folks even if you dont recognize their blog
aliases. That is why I am hopeful that Steve will restrict any public comment if we
allow any - to be only from actual neighbors.

Today, however, a few others have weighed in that are a concern and we are trying to
get some of our folks to counter. Obviously, as a member of the departure
committee, I need to stay at arms length.

Debbie Nelsen and our leadership team met with the Pinehurst Council people several
weeks ago and Emily was in touch with them again last week to assure them that the
Building name could still be Pinehurst. We just will drop a Program Name over it. Just
like Thornton Creek at Decatur, TOPS at Seward, Salmon Bay, etc, etc. As Tom
mentioned, they seemed supportive of a thriving school in the neighborhood but I
am concerned they are being pulled into the fear mongering.

I am nearly certain that this blog is run my an independent person not the council or
other organization, although many of them utilize it for communications in the
community.

Will keep you posted.
Dan

From: Skutack, Mike [mailto:MSKUTACK@seattleschools.org]
To: Dan Suiter
Subject: FW: Pinehurst Blog Post on New Building Variance Meeting

Dan,

Can your group put together a comment for the Pinehurst Blog to counter some of the
negative criticism that we see?

See you tomorrow.

Mike Skutack
Sr. Project Manager
Capital Projects
Phone: 206.252.0669
Fax: 206.252.0573

From: Skutack, Mike
To: Redman, Thomas L; Lund, Scott A; Wolf, J oseph A
Cc: Herndon, Flip
Subject: RE: Pinehurst Blog Post on New Building Variance Meeting

Read it and the Jane Addams K-8 Group, some of which are members of the Pinehurst
blog are preparing a response.

The SDAT Team and the Principal agree that the school will add a program name in
front of the existing building name. (Superintendents approval will be required)
Parking is always an issue and will be addressed in the departures meetings that begin
this Thursday. Other issues that will be addressed during this process: Student drop
off and pick-up, building height departure, and lot coverage. We have completed our
traffic study which includes peak traffic times and durations and our plan is to have
the traffic consultant attend departures meetings to explain the impacts to the
surrounding community. Your right the peak traffic intervals are very short and
parking capacity around the school seems pretty robust at only a 32% or so utilization
rate.
New curb/gutter and sidewalks are included in the project and we are also reaching
out to SDOT to identify offsite improvements to enhance safer routes to the school.

Mike Skutack
Sr. Project Manager
Capital Projects
Phone: 206.252.0669
Fax: 206.252.0573

To: Lund, Scott A; Skutack, Mike; Wolf, J oseph A
Cc: Herndon, Flip
Subject: Pinehurst Blog Post on New Building Variance Meeting

Did you read all the comments just below the story?
I am hoping that the Pinehurst Community Council (not sure if they are related to this
Blog) will weigh in: they were vocal about keeping the Pinehurst School official
building name, with Sherry Carrs backing and should support what we need.
It looks like number of parking spaces and fear of visitors parking in the neighborhood
will be a pushback.
Maybe sidewalks will also be key contentious issue, including location and logistics of
parent/bus drop off and pick up.
I would think a key response is that the pickup and drop off period during the day is
very short and there will be room for staff and visitor parking.

To: Skutack, Mike
Subject: FYI: Pinehurst Blog Post on New Building Variance Meeting

http://www.pinehurstseattle.org/2014/02/14/pinehurst-school-variance-meeting/

Joe Wolf

Cell: 206.255.8796
Desk: 206.252.0551

To: Skutack, Mike
Cc: Wolf, J oseph A; Herndon, Flip
Mike, you might use a sign in sheet for your meeting- with one of the columns for attendees
address. That way, youll at least know if they are within close proximity of the school. And if they
are parents whose children might be coming to Pinehurst, you could add the 3
rd
column. That
should help identify non stakeholders.
Ex:
Print Name Address If students in your family,
name of your childs school.

From: Dan Suiter [mailto:dan@kwijlen.com]
To: Skutack, Mike
Cc: Redman, Thomas L; Wolf, J oseph A; Herndon, Flip

Hey Mike
weve been tracking this chatter the last couple of weeks too and our blog watched has already
raised the issue earlier today.

We are now working on getting some responses. Initially we had been letting it all pass mostly
since we knew who the commenters were. Most of them do not live in Pinehurst, as we discussed
yesterday, and actually have an ulterior motive in trying to scuttle our building. The 3 biggest
drivers live in Meadowbrook, Laurelhurst, and Bryant and are very familiar to the SPS folks even
if you dont recognize their blog aliases. That is why I am hopeful that Steve will restrict any public
comment if we allow any - to be only from actual neighbors.

Today, however, a few others have weighed in that are a concern and we are trying to get some of
our folks to counter. Obviously, as a member of the departure committee, I need to stay at arms
length.

Debbie Nelsen and our leadership team met with the Pinehurst Council people several weeks ago
and Emily was in touch with them again last week to assure them that the Building name could still
be Pinehurst. We just will drop a Program Name over it. Just like Thornton Creek at Decatur, TOPS
at Seward, Salmon Bay, etc, etc. As Tom mentioned, they seemed supportive of a thriving school in
the neighborhood but I am concerned they are being pulled into the fear mongering.

I am nearly certain that this blog is run my an independent person not the council or other
organization, although many of them utilize it for communications in the community.

Will keep you posted.
Dan

From: Skutack, Mike [mailto:MSKUTACK@seattleschools.org]
To: Dan Suiter
Subject: FW: Pinehurst Blog Post on New Building Variance Meeting

Dan,

Can your group put together a comment for the Pinehurst Blog to counter some of the negative
criticism that we see?

See you tomorrow.

Mike Skutack
Sr. Project Manager
Capital Projects
Phone: 206.252.0669
Fax: 206.252.0573

From: Skutack, Mike
Cc: Herndon, Flip

Read it and the Jane Addams K-8 Group, some of which are members of the Pinehurst blog are
preparing a response.

The SDAT Team and the Principal agree that the school will add a program name in front of the
existing building name. (Superintendents approval will be required)
Parking is always an issue and will be addressed in the departures meetings that begin this
Thursday. Other issues that will be addressed during this process: Student drop off and pick-up,
building height departure, and lot coverage. We have completed our traffic study which includes
peak traffic times and durations and our plan is to have the traffic consultant attend departures
meetings to explain the impacts to the surrounding community. Your right the peak traffic intervals
are very short and parking capacity around the school seems pretty robust at only a 32% or so
utilization rate.
New curb/gutter and sidewalks are included in the project and we are also reaching out to SDOT to
identify offsite improvements to enhance safer routes to the school.

Mike Skutack
Sr. Project Manager
Capital Projects
Phone: 206.252.0669
Fax: 206.252.0573

Cc: Herndon, Flip

I am hoping that the Pinehurst Community Council (not sure if they are related to this Blog) will
weigh in: they were vocal about keeping the Pinehurst School official building name, with Sherry
Carrs backing and should support what we need.
It looks like number of parking spaces and fear of visitors parking in the neighborhood will be a
pushback.
Maybe sidewalks will also be key contentious issue, including location and logistics of parent/bus
drop off and pick up.
I would think a key response is that the pickup and drop off period during the day is very short and
there will be room for staff and visitor parking.

To: Skutack, Mike


Joe Wolf

Cell: 206.255.8796
Desk: 206.252.0551

To: Skutack, Mike
Mike thanks for the update & perspective. I am optimistic that the neighborhood is/will be
supportive of the project.

From: Skutack, Mike
Cc: Herndon, Flip

Read it and the Jane Addams K-8 Group, some of which are members of the Pinehurst blog are
preparing a response.

The SDAT Team and the Principal agree that the school will add a program name in front of the
existing building name. (Superintendents approval will be required)
Parking is always an issue and will be addressed in the departures meetings that begin this
Thursday. Other issues that will be addressed during this process: Student drop off and pick-up,
building height departure, and lot coverage. We have completed our traffic study which includes
peak traffic times and durations and our plan is to have the traffic consultant attend departures
meetings to explain the impacts to the surrounding community. Your right the peak traffic intervals
are very short and parking capacity around the school seems pretty robust at only a 32% or so
utilization rate.
New curb/gutter and sidewalks are included in the project and we are also reaching out to SDOT to
identify offsite improvements to enhance safer routes to the school.

Mike Skutack
Sr. Project Manager
Capital Projects
Phone: 206.252.0669
Fax: 206.252.0573

Cc: Herndon, Flip

I am hoping that the Pinehurst Community Council (not sure if they are related to this Blog) will
weigh in: they were vocal about keeping the Pinehurst School official building name, with Sherry
Carrs backing and should support what we need.
It looks like number of parking spaces and fear of visitors parking in the neighborhood will be a
pushback.
Maybe sidewalks will also be key contentious issue, including location and logistics of parent/bus
drop off and pick up.
I would think a key response is that the pickup and drop off period during the day is very short and
there will be room for staff and visitor parking.

To: Skutack, Mike


Joe Wolf

Cell: 206.255.8796
Desk: 206.252.0551

From: Libros, Tracy
Subject: Status Update

Heres what Ive got as still pending for SpEd:

Hale
Denny
Roosevelt
Sealth

To be confirmed:
McClure
Pinehurst
Cleveland (At the 8:00 huddle this morning, Sharon noted that someone from SpEd will call him per
request from Kelly)

Hopefully this matches your list!

Subject: Pinehurst SpED Budget Numbers
Heres the Pinehurst SpED Number (current year is in parentheses):

Next Year
Grade PreK SM1/SM1a SM1b/SM1c SM2 SM2i SM4 SMC
K ?(0) 4(2) 0(0) 0(0) 1(0) 3(0) 0(0)
1 0(0) 2(2) 0(0) 0(0) 0(0) 0(0) 0(0)
2 0(0) 0(0) 0(0) 0(0) 0(0) 0(0) 0(0)
3 0(0) 0(0) 0(0) 0(0) 0(0) 0(0)
0(1)
4 0(0) 0(2) 0(1) 0(0) 0(0) 0(0) 1(0)
5 0(0) 2(2) 0(0) 1(0) 0(0) 0(0) 0(0)
6 0(0) 2(3) 0(0) 0(0) 0(0) 0(0) 0(0)
7 0(0) 3(2) 0(0) 0(0) 0(0) 0(0) 0(0)
8 0(0) 2(7) 0(1) 0(0) 0(0) 0(0) 0(1)

Original Budget numbers were:
Next Year
Grade SM1/SM1a SM1b/SM1c SM2 SM2i SM4 SMC
K 4 0 0cl 1cl 1cl
1 3 0 0cl 0cl 0cl
2 0 0 0cl 0cl 0cl
3 0 0 0cl 0cl 0cl
4 0 0 0cl 0cl 0cl
5 2 0 0cl 0cl 0cl
6 2 0 0cl 0cl 0cl
7 2 0 0cl 0cl 0cl
8 1 0 0cl 0cl 0cl


To: Libros, Tracy
Cc: Parks, Karla A
Subject: RE: Pending
Please take care of yourself, this cold is perfectly miserable.
Left on our list per principal and/or ED request for review-
Washington
Roosevelt
Denny
Hale
Franklin
Sealth
McClure (SM1 and SM1c numbers- but we think they are already accurate just checking per request)
Pinehurst (SM1- Roy asked for review of the .8 allocation and SM1/SM1c numbers)
Cleveland we have already reviewed, but I don't think we sent a response jointly back to principal. Would
you like me to send? We agreed to no change jointly.
Let me know if I missed anything...
From: Libros, Tracy
Cc: Parks, Karla A
Subject: Pending
I think the only ones still pending are Roosevelt and Hale. Is there anything else that is still under
review?

I think Ive caught your cold via email and am going to go home. We still have tomorrow when I can
send adjustments to budget, so can send in Roosevelt and Hale tomorrow.
From: Bohrer, Melinda S
To: Meir, Danielle E; Carter, Elizabeth R
Cc: Couvillion, Kelley A; Light, Bonnie L; Gainer, Heidi; Petersen, J udy A; Schoolmeesters, Emily J
Subject: RE: **preschool play space at Sac*
I think these are great ideas. Sacajawea is getting a brand new playground structure this summer and
we had hoped that they would be able to include some preschool appropriate structures as well, but we
were just told that it is designed for 5-12 year olds. They did receive some grant monies, so I suppose
there may be some stipulations with that. In addition to this important preschool play space, it is
important we are given some motor room space that is accessible and appropriate for the preschool
program. The current motor room space is first of all, completely inaccessible to any child with motor
challenges and difficult to get to for preschoolers without motor challenges. It is not able to
accommodate the suspension equipment. It is also a shared space with tutoring. The motor room
provides a place for indoor gross motor play for the developmental preschool class.
Thanks.
Mindi Bohrer, PT, OTR/L
msbohrer@seattleschools.org
Preschool Assessment Team
Pinehurst, Eckstein, Thornton Creek
Cc: Bohrer, Melinda S; Couvillion, Kelley A; Light, Bonnie L; Gainer, Heidi; Petersen, J udy A;
Schoolmeesters, Emily J
Subject: **preschool play space at Sac*
Hi Beth,

I spoke to Bonnie about the preschool playground near portable at Sac. It would be fenced in.

Here are the ideas we came up with:

boat for imaginative play(many play equipment companies sell these)
preschool slide
springy bouncy animals that kids can ride
low lying bridge or balance toys.
Spray painted shapes/hopscotch board for play or circle games
flat area for trike riding. (is it possible to have a storage shed for trikes? ) We have many trikes and
other equipment.

We have a little tykes play set and a climbing cave in our Pinehurst motor room. It might be nice to keep
this equipment in a motor space for rainy days. it could also be used outdoors in the preschool area as
long as there was adequate cushioning below. Not sure about climbing cave and safety for outdoors....

Thanks,

Danielle

To: Libros, Tracy
Subject: School offerings/Special Ed Classes
Hi Tracy,
I did a comparison of the Special Ed classes workbook with the school offerings, and found the
following:
SM4i is offered at Broadview-Thomson K8, Graham Hill, and Pinehurst K8 according to the
Linked Schools and Location of Offerings chart, but no classes are listed
PreK is not listed for Concord Intl, but 12 are assigned to PreK
PreK is not listed for Pathfinder K8, but 16 are assigned to PreK
EEU is not listed in the Classrooms chart (I guess because its a service school) , but has 25
assigned.
Thanks and let me know if anything further is to be done with the above.
Elaine
Elaine Shafer
Enrollment Planning Analyst
Enrollment and Planning Services
206.252.0666

To: Brown, Heather A; Studley, Sherry
Subject: Fwd: Pinehurst 2014-15 Allocation Revision
Attachments: PI-Pinehurst-Rev.pdf
Forgot to include Heather. Heather see below.
From: "Clancy, Michaela"
Date:03/10/2014 4:24 PM (GMT-08:00)
To: "Studley, Sherry"
Subject: Fwd: Pinehurst 2014-15 Allocation Revision
Fyi..This is now corrected from our end for self contained..
We need to finish review of incoming students from Bagley ( probably mostly K) that could
move to Pinehurst sm4 or Access so I am including Heather. We also need to keep in mind
the eventual location back in NE for Pinehurst as we move forward as well as overall capacity
need for NW and north central region for these services. This is a big impact to a small
building for inclusion as well so we will need to be proactive with the team. I know Roy is
still concerned regarding his .8 resource allocation. We need to be collecting data all year so
we have bullets as we go through this process next year ready.
Let me know if you have questions.
Thanks to you both
Michaela
From: "Baker, Annette M"
Date:03/10/2014 3:53 PM (GMT-08:00)
To: "Merca, Roy"
Cc: "Whitworth, Kim" ,"Sebring, Linda" ,"Clancy, Michaela" ,"Parks, Karla A" ,"Klinker,
Cheryl" ,"DeJarnatt, Dana"
Subject: Pinehurst 2014-15 Allocation Revision
Good Afternoon,

The attached reflects the results of an enrollment adjustment for Pinehurst. The SM4
class is increasing to 2.0 from 1.0. SpEd staffing and supplies have been adjusted.

The State will be providing extra funding next year to 27 schools in our district to
lower class sizes in Kindergarten and First grade. Your school is on the list and will
be receiving an additional 0.50 teacher FTE. Please work with your Executive
Director of Schools to make a plan for using this 0.50 FTE. It must be used for
grades K & 1 only!

The attached allocation sheet will be uploaded to the Budget Office website soon and
your budget analyst will be updating SPOT.

Annette Baker

To: Baker, Annette M; Merca, Roy
Cc: Sebring, Linda; Clancy, Michaela; Parks, Karla A; Klinker, Cheryl; DeJ arnatt, Dana
Subject: Re: Pinehurst 2014-15 Allocation Revision
Hi Roy--
Let's talk about what 2.5 looks like at K-1. Do you have some time this week?
KW
From: <Baker>, Annette M <ambaker@seattleschools.org>
Date: Monday, March 10, 2014 3:53 PM
To: Roy Merca <rmerca@seattleschools.org>
Cc: SPS <kdwhitworth@seattleschools.org>, "Sebring, Linda" <lmsebring@seattleschools.org>,
"Clancy, Michaela" <cmclancy@seattleschools.org>, "Parks, Karla A"
<kaparks1@seattleschools.org>, "Klinker, Cheryl" <CKLINKER@seattleschools.org>, "DeJarnatt,
Dana" <ddejarnatt@seattleschools.org>
Subject: Pinehurst 2014-15 Allocation Revision
Good Afternoon,

The attached reflects the results of an enrollment adjustment for Pinehurst. The SM4
class is increasing to 2.0 from 1.0. SpEd staffing and supplies have been adjusted.

The State will be providing extra funding next year to 27 schools in our district to
lower class sizes in Kindergarten and First grade. Your school is on the list and will
be receiving an additional 0.50 teacher FTE. Please work with your Executive
Director of Schools to make a plan for using this 0.50 FTE. It must be used for
grades K & 1 only!

The attached allocation sheet will be uploaded to the Budget Office website soon and
your budget analyst will be updating SPOT.

Annette Baker

To: Barrett, Mike B
Cc: Hornby, Anita D; J enkins, Michael L; Richardson, Christopher L; Wang, Tingyu; Graefinghoff, Eva
Subject: RE: Annual Capacity Planning Projections 2014-15; Portables and/or Repurpose Projects
All: My remarks below are specific to SpEd. I will take copies of this email thread with me
tomorrow to the daily-at-8-am Start of School Huddle meeting that commenced this morning
and do my best to get detail on where exactly the new SpEd classes are to be placed.

Because of the new method of allocating staffing, including teachers introduced this year the
traditional connection between that process and Enrollment Planning has been broken, along with
the way my team and I have received GenEd homeroom count projections by school. Only this
morning did I finally get across to leadership the fact that I need these projections soon,
somehow/from someone. I have been promised them by Wednesday. Until I receive them and
Chris, Tingyu and I have some time to process that information the GenEd piece of this process is
still up in the air.

From: Barrett, Mike B
To: Wolf, J oseph A
Cc: Hornby, Anita D; J enkins, Michael L
Subject: Annual Capacity Planning Projections 2014-15; Portables and/or Repurpose Projects

Hi Joe,
Realizing that youre updating your capacity management spreadsheet, Im sending this email in
order to confirm our discussions last week and to cross-coordinate for Anitas benefit. Anita is
trying to figure out all of the scenarios that will result in Repurposed classrooms in order to accept
a Sped Program within a school building and displace a GenEd classroom to a portable. Also, Anita
is trying to identify any Repurpose-only projects where portable classrooms are not even part of
the discussion/solution.
.
Heres the list of school names and type/# of portable classrooms we discussed last week. Please
update as appropriate.
Thank you,
-Mike B 2-0211
.
.
RECAP OF 25 PORTABLE CLASSROOMS:
Arbor Heights @ Boren: 1 single to provide space for roll-out of new SpEd delivery model.
Bagley 1-Single Agreed; to provide space for new SpEd delivery model
Broadview-T 1-Single Agreed; to provide space for new SpEd delivery model
Emerson: Two new SpEd classes in permanent building. Our database shows rooms A110, A113 as
currently vacant, and rooms A203, B206, B210 as housing functions that could be moved to non-
homeroom spaces.
Gatzert 1-Single
Graham Hill 1-Single Agreed; to provide space for new SpEd delivery model
John Hay 1-Single Agreed; to provide space for new SpEd delivery model
Laurelhurst 1-Single Agreed; to provide space for new SpEd delivery model
Leschi 1-Single
Madrona: One new SpEd class in permanent building. Our database shows Room 295 as vacant.
Maple 1-Single
McDonald 2-Singles
Nathan Hale 1-Double
Northgate 2-Singles
Rogers 3-Singles
Sacajawea 2-Doubles (one of the doubles need to have restrooms in each of the Sped Pre-K
rooms) Agreed; One double to provide space for SpEd Pre-K relocating from Pinehurst; one room
in other double to house new SpEd SM4 class. Fourth/final room to support GenEd
Sanislo: One new SpEd class. Current vacant space/homeroom is in portable P1.
Stevens 1-Single Agreed; to provide space for new SpEd delivery model
Viewlands 2 or 3 Singles (based on 2-3 portable classrooms needed)

18-21 Transition classes at Lincoln and Old Van Asselt

From: Klopfer, Pamela
To: Bath, Christine
Cc: Herndon, Flip; Clancy, Michaela
Subject: FW: Lincoln Programs
Importance: High
Chris,
Can you please provide me with a couple of times Flip is available the first of the week next week. Zakiyyah
McWilliams and Michaela Clancy need to meet with him concerning programs for next year as soon as possible.
Zakiyyah is out of the office tomorrow and Wednesday and back on Thursday.
Thanks,
Pam
Pamela Klopfer
(206) 252-0054
Cc: Klopfer, Pamela
Subject: RE: Lincoln Programs
Zakiyyah,
Would you like me to meet with Flip Wednesday since you will be out? I know confirmation of these spaces is
critical- we are planning transition programs, the new pinehurst Access and SM4 classrooms @Lincoln.
________________________________________
From: Herndon, Flip
Subject: Lincoln Programs
Michaela and Zakiyyah,
I need to confirm some space and placements of programs from other programs and space at Lincoln. I'm around
tomorrow and Wednesday this week and then back again next Monday.
Thanks,
-Flip
Sent from my iPad
From: Klopfer, Pamela
To: Clancy, Michaela; Herndon, Flip; McWilliams, Zakiyyah B
I just checked with Zakiyyah and she would like to be a part of this meeting.
Pamela Klopfer
(206) 252-0054
Cc: Klopfer, Pamela
Zakiyyah,
Would you like me to meet with Flip Wednesday since you will be out? I know confirmation of these spaces is
critical- we are planning transition programs, the new pinehurst Access and SM4 classrooms @Lincoln.
________________________________________
From: Herndon, Flip
Subject: Lincoln Programs
Michaela and Zakiyyah,
I need to confirm some space and placements of programs from other programs and space at Lincoln. I'm around
tomorrow and Wednesday this week and then back again next Monday.
Thanks,
-Flip
Sent from my iPad
To: Merca, Roy; Studley, Sherry
Cc: Bell, J oan L
Subject: RE: SM2 Access class-Pinehurst
Hi Roy,
We are providing start up furniture, fixture and equipment and standard curriculum lists to capital for
each new program and these will be ordered for the classrooms per specs for each service model
classroom. The supply allocations for the programs are listed in the goldbook pages. We are meeting
with facilities tomorrow to work out more of the logistics details for new special education programs
district wide.
I would suggest J ohn Hay as an access site to visit (and Kari to talk with about the model implementation
thus far, echo Graham Hill (and Shelly as a resource). Broadview Thompson also has a program as does
Daniel Bagley. Arbor Heights, Southshore, Stevens, and Laurelhurst also have access programs, but they
have a different intensive service model in the building (SM1g and SM3). Emerson, Lawton, Pathfinder
and your program at Pinehurst will be new programs next year in year 2 of implementation of the new
service models.
Thanks again Roy, please let me know what else we can do to support.
Best,
Michaela
From: Merca, Roy
To: Studley, Sherry; Clancy, Michaela
Cc: Bell, J oan L
Thanks. Do you know what our budget will be for starting up the 3 new programs?

Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy; Clancy, Michaela
Cc: Bell, J oan L

I know Graham Hill has an SM4 access program. Shelly Hurley runs it. I have to find
out where the rest are, so I'll get back to you on that.

Special Education Supervisor NE region
206-406-5992
From: Merca, Roy
To: Studley, Sherry; Clancy, Michaela
Cc: Bell, J oan L
Sherry,

Got it. So the access is for k-5. Any current access classes we can observe?

Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy; Clancy, Michaela
Cc: Bell, J oan L

Roy,

You will have SM4 classes and an Access. There will be a K-2 and a 3-5, plus the
access class, which is for K-5. The staffing for SM4 is 8:1:2, and for access it is
10:1:3.

206-406-5992
From: Merca, Roy
Cc: Studley, Sherry; Bell, J oan L
Subject: SM2 Access class-Pinehurst
Michaela,

Do you know what age group we will be serving in the new SM2 access class at Pinehurst(Lincoln
building)? Is there another SM2 access class that Joanie and I can observe in the District? Let me
know. Thanks.

Roy Merca
P: 206.252.4600
F:206.252.4601


To: Talbot, Sarah M
Cc: Brown, Heather A; Halfaker, J on
Subject: RE: Broadview Thomson- SPED program
Sarah,
Heather and I worked this morning with potential moves to new program at Pinehurst for the
incoming access students. There are a few that can attend Pinehurst instead. She will be calling.
This should reduce the pressure at Access at least

From: Talbot, Sarah M

Thanks for clarifying!

To: Talbot, Sarah M

The one you currently have included projected new students.
From: "Talbot, Sarah M"
Date:03/06/2014 6:07 AM (GMT-08:00)
Subject: Re: Broadview Thomson- SPED program

And is that two over for two access programs? Or for the one we currently have?

Sarah
Sent from my iPhone
On Mar 5, 2014, at 10:57 PM, "Clancy, Michaela" <cmclancy@seattleschools.org> wrote:
Hi Sarah,
We have re verified projections..and you have already 2 over projected in your
service area for access..and sm4...which led to the .5 staffing. Essentially we
know you are starting full. The staffing is correct for your projections.

Heather let's discuss with Sarah by phone as soon as possible.
Thank you
Michaela

From: "Talbot, Sarah M"
Date:03/05/2014 3:33 PM (GMT-08:00)
Cc: "Brown, Heather A"
Subject: FW: Broadview Thomson- SPED program

So do we actually have two new programs coming next year?
Sarah
From: Baker, Annette M
To: Talbot, Sarah M
Subject: FW: Broadview Thomson- SPED program
Hi Sarah,

I am checking with Special Ed on your programs. They are Access and SM4s (not
SM3-sorry!), and in total it is the same, however the numbers in each program
are not the matching. Ill let you know as soon as I hear something.

Annette


Michaela, the numbers I received show 1.5 Access classes and 2.5 SM4 classes.
Is this what you were expecting?

Subject: Fwd: Broadview Thomson- SPED program

Fyi...
From: "Clancy, Michaela"
Date:03/05/2014 7:59 AM (GMT-08:00)
To: "Brown, Heather A" ,"Talbot, Sarah M"
Cc: "Parks, Karla A" ,"Libros, Tracy" ,"Halfaker, Jon"

There is no plan for an sm3 at Broadview.
Date:03/05/2014 7:55 AM (GMT-08:00)
To: "Talbot, Sarah M" ,"Clancy, Michaela"
Cc: "Parks, Karla A" ,"Libros, Tracy" ,"Halfaker, Jon"

I'm fairly certain that was just a typo error on Annette's part
as you did not show sm3 on your budget sheet and we do not have it
in our records.

ACCESS I am still unclear about and we will know more once
Michaela is able to look into it.

206.252.0836

From: Talbot, Sarah M
Cc: Brown, Heather A; Parks, Karla A; Libros, Tracy; Halfaker, J on
Subject: Re: Broadview Thomson- SPED program
Annette also let me know last night that she thought I had an SM3, not two access
programs. If there is a plan to add an SM3 to Broadview, I want to talk about
that.

Thanks,

Sarah
Sent from my iPhone
On Mar 4, 2014, at 11:23 PM, "Clancy, Michaela"
<cmclancy@seattleschools.org> wrote:
Karla and Tracy,
Can we please verify the number of Access and SM4 students currently
projected to Broadview Thompson so we can ensure this is appropriately
allocated. Heather and Sarah, we had a significant amount of students
projected needing Access (vs. SM4) in the region. I want us to verify before
we correct. We will get back to you ASAP.
Thanks,
Michaela
To: Clancy, Michaela; Talbot, Sarah M
Cc: Libros, Tracy; Halfaker, J on
Subject: Broadview Thomson- SPED program
Hi All
Broadview Thomson was allotted a second ACCESS program
for next year. I am pretty sure they are only supposed to have one program.

Can someone verify this since Sarah is needing to look at staffing.

Thanks so much

206.252.0836

To: Libros, Tracy
Cc: Baker, Annette M; Parks, Karla A
Subject: RE: Arbor Heights next year
I just went back, this is my mistake. Apologies. I mis read the print out from SAS Sharon gave me. She
had it listed as Tracy has noted. I will communicate with Arbor Heights that projections and budget
allocation matched.
To: Libros, Tracy
Cc: Baker, Annette M; Parks, Karla A
Subject: Arbor Heights next year
This was why we needed to verify current next year assignments again. Thank you Tracy. Annette, this is
what went in the spreadsheet, correct? I will need to communicate to Arbor Heights, Ed.D. and Ryan.
Thank you
Michaela
From: Libros, Tracy
Cc: Baker, Annette M
Subject: RE: Pinehurst Allocations Attached
Im showing two SM1g classes 16 currently assigned.

Also, 2 SM2i classes 18 currently assigned.

It should be 2 SM1g AND 2 SM2i, right?

To: Libros, Tracy

I show Arbor Heights with two Access classes.

From: Libros, Tracy
Subject: FW: Pinehurst Allocations Attached

This is not a change for Arbor Heights.

I already have the Pinehurst changes in what Im sending you.

To: Libros, Tracy; Whitworth, Kim; Baker, Annette M
Cc: Sebring, Linda; Tolley, Michael F; Garmoe, Misa

I had Sharon Miyata pull the Arbor Heights numbers today to double check. We are showing need
for 2 SM1g and 1 Access class- which is what I have in notes.

Annette, can we please correct. I have already noted Pinehurst should be full Access
implementation. We already have students assigned for next year from each age group and
Access.

Thank you
Michaela

From: Libros, Tracy
To: Clancy, Michaela; Whitworth, Kim; Baker, Annette M

Let's compare notes tomorrow on this as well as on Arbor Heights.

For clarifying to schools that SM2i is Access - Since there aren't that many schools, we could just send
out an email to those with 2i. Do you want to do it, or do you want me to?
What Kim has and Roy has noted is what I have-Pinehurst with 2 sm4 programs and one
access program (coded 2i). .for full implementation of access next year.
Michaela

From: "Libros, Tracy"
Date:03/03/2014 2:53 PM (GMT-08:00)
To: "Whitworth, Kim" ,"Baker, Annette M" ,"Clancy, Michaela"
Cc: "Sebring, Linda" ,"Tolley, Michael F" ,"Garmoe, Misa"

Annette my information matches yours. My notes from when Michaela and I reviewed all of the
self-contained special education locations was that there would be one SM4 class and 1 Access
class (coded as 2i) at Pinehurst next year.

To: Baker, Annette M; Clancy, Michaela
Cc: Libros, Tracy; Sebring, Linda; Tolley, Michael F; Garmoe, Misa
Subject: Re: Pinehurst Allocations Attached
Importance: High

Yes. There were three more programs placed at Pinehurst. These are programs that will eventually open
at the new Wilson Pacific. Whether they continue with Pinehurst or merge with the new Wil Pac
Elementary or Middle school has not been decided. What we have told Roy is that he needs to fold in two
SM4 and one SM4i programs. Misa and I walked Lincoln with Roy to ensure there is space for his current
programs and the three new programs.

KW

To: "Clancy, Michaela" <cmclancy@seattleschools.org>
Cc: "Libros, Tracy" <trlibros@seattleschools.org>, SPS <kdwhitworth@seattleschools.org>,
"Sebring, Linda" <lmsebring@seattleschools.org>

Michaela,

I show Pinehurst with one SM4 class and one Access class. Were they to receive another
SM4?

Annette

From: Merca, Roy
To: Whitworth, Kim
Cc: Baker, Annette M; Libros, Tracy; Studley, Sherry; DeGuzman, Franchesca; Klinker, Cheryl
Importance: High

Hi Kim,

Can you clarify my special education allocation? My understanding is that Pinehurst K-8 is suppose
to have 3 new special education programs for next year, (2) SM4 and one SM4I. On our allocations
we are budgeted for 2.8 fte. On the projections we are suppose to get 14 SM1 students at .8 fte.
The other two special education teachers are budgeted from SM2I and SM4. Is this correct? Are
we suppose to get 3.8 fte?

Roy Merca
P: 206.252.4600
F:206.252.4601


From: Klinker, Cheryl
To: Merca, Roy
Subject: Pinehurst Allocations Attached
Importance: High

Attached please find your FY 2014-15 allocations.
-Cheryl

From: Sebring, Linda
To: School Leaders; Elementary Principals; Middleschool Principals; Highschool Principals
Cc: Budget Office
Subject: FY14-15 School Staffing Allocations are on-line
Importance: High

Good morning.

School staffing allocations, the Weighed Staffing Standards (WSS) model has been finalized for
FY14-15 staffing and it is available on the Districts MYSPS web page under the Budget Offices
files. A school specific email will also be sent out this morning to principals with a direct link to
each schools allocations.

As a reminder, the 2014-15 Budget Instructions . GoldBook is located in the Inside - Budget
Website for your reference at the following link:
budget.mysps.seattleschools.org/modules/groups/integrated_home.phtml?&gid=3793729&

Scroll down to the FILE box and click on Budget Instructions for FY 2014-15, and then open the
folder or file you are looking for.

If you have questions about the following:
Enrollment numbers, please contact Tracy Libros at 252-0762.
Staffing Allocations, please contact Annette Baker at 252-0249.

PLEASE NOTE: The deadlines for SEA and WSS Waivers, and Mitigation Requests have changed:

Budget Workshop Agreed upon date between March 2 and March 14
Budget Arena Agreed upon date between March 17 and March 25.
SEA Waiver Request March 7 submit to Jeanne Suleiman at jmsuleiman@seattleschools.org
WSS Waiver Request March 11 submit to your budget analyst
Mitigation Request March 11 submit to Annette Baker at ambaker@seattleschools.org

SPOT is available and there are refresher videos on the Budget Web site (same link as above).
Scroll down to the FILE Box and click on Budget Instructions for FY 2014-15, and then open
the folder for SPOT Training Videos.

Thank you to everyone for your patience and staff for their hard work in getting this
information processed as quickly as possible.

Linda

From: Libros, Tracy
Cc: J essee, Wyeth
Subject: Update 2
New changes since last night are highlighted in salmon. Some things have been going back and
forth with other changes that Ive put in and have now pulled out! So I thought Id go ahead and
send this to you hopefully more clarity will emerge and result in a subsequent update later
today. (Ive added Wyeth to the email at his request.)

PINEHURST Gr 6-8 and SM4
JOHN ROGERS Gr 3
MIDDLE COLLEGE ELL
MCCLURE Gr 6

From: Libros, Tracy
Im showing two SM1g classes 16 currently assigned.

Also, 2 SM2i classes 18 currently assigned.

It should be 2 SM1g AND 2 SM2i, right?

To: Libros, Tracy

I show Arbor Heights with two Access classes.

From: Libros, Tracy

This is not a change for Arbor Heights.

I already have the Pinehurst changes in what Im sending you.



Access.

Thank you
Michaela

From: Libros, Tracy


Michaela

Date:03/03/2014 2:53 PM (GMT-08:00)


Importance: High


KW


Michaela,

SM4?

Annette

From: Merca, Roy
To: Whitworth, Kim
Importance: High

Hi Kim,


Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy
Importance: High

-Cheryl

Cc: Budget Office
Importance: High

Good morning.









Linda

From: Libros, Tracy
To: J essee, Wyeth
Cc: Executive Directors of Schools
Subject: Follow up on Option Schools
Heres info on homerooms only no sped.

Queen Anne should be 15

Thornton Creek should be 16

STEM at Boren should be 15

Pathfinder should be 18

TOPS should be 18

Salmon Bay should be 22

Orca should be 18

Pinehurst very hard to know what to expect, so well have to keep an eye on Open Enrollment
data as it gets entered into the system. At best, I would say that they should keep the same
number of homerooms they have this year so no one is displaced (although if there is someone
who wants to be displaced, we should reduce the allocation accordingly). I dont think their
enrollment will grow next year, and their largest class (28) is in 8
th
grade, so those students are
leaving.

Jane Addams I would not suggest adding any homeroom teachers right now. This year, we added
three classes at 6
th
grade, expecting that the large uptick in 6
th
grade applications was because
families were thinking ahead to staying in the Jane Addams building and going to JAMS next year.

Were there any other schools you wanted me to look at?
To: Libros, Tracy
Yes, please. Ill get out of it in a second.

From: Libros, Tracy
Cc: Clancy, Michaela

Annette I assume you want me to make the corrections in the spreadsheet and send to you.



Access.

Thank you
Michaela

From: Libros, Tracy


Michaela

Date:03/03/2014 2:53 PM (GMT-08:00)


Importance: High


KW


Michaela,

SM4?

Annette

From: Merca, Roy
To: Whitworth, Kim
Importance: High

Hi Kim,


Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy
Importance: High

-Cheryl

Cc: Budget Office
Importance: High

Good morning.









Linda

To: Libros, Tracy
Hi,
We discussed this on the phone tonight, but I wanted to forward to make sure you had it in writing.
(both pinehurst and arbor heights)
Thanks,
Michaela

Access.

Thank you
Michaela

From: Libros, Tracy


Michaela

Date:03/03/2014 2:53 PM (GMT-08:00)


Importance: High


KW


Michaela,

SM4?

Annette

From: Merca, Roy
To: Whitworth, Kim
Importance: High

Hi Kim,


Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy
Importance: High

-Cheryl

Cc: Budget Office
Importance: High

Good morning.









Linda

Yes.
From: "Baker, Annette M"
Date:03/03/2014 10:23 AM (GMT-08:00)
Cc: "Libros, Tracy" ,"Whitworth, Kim" ,"Sebring, Linda"
Michaela,

SM4?

Annette

From: Merca, Roy
To: Whitworth, Kim
Importance: High

Hi Kim,


Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy
Importance: High

-Cheryl

Cc: Budget Office
Importance: High

Good morning.


As a reminder, the 2014-15 Budget Instructions . Gold Book is located in the Inside - Budget







Linda

To: McWilliams, Zakiyyah B; Whitworth, Kim; Merca, Roy; Baker, Annette M; Parks, Karla A
This is correct. I confirmed to Annette this evening.
Thanks
Michaela
Date:03/03/2014 10:13 AM (GMT-08:00)
To: "Whitworth, Kim" ,"Merca, Roy"
Cc: "Clancy, Michaela"
Hi Kim and Roy
I'm asking Michaela to review this with me and then respond directly to the both of you with
this information. Thanks.
Zakiyyah
Sent from my iPhone
On Mar 3, 2014, at 10:06 AM, "Whitworth, Kim" <kdwhitworth@seattleschools.org> wrote:
From: <Merca>, Roy Merca <rmerca@seattleschools.org>
To: SPS <kdwhitworth@seattleschools.org>
Cc: "Baker, Annette M" <ambaker@seattleschools.org>, "Libros, Tracy"
<trlibros@seattleschools.org>, "Studley, Sherry" <srstudley@seattleschools.org>,
"DeGuzman, Franchesca" <mfdeguzman@seattleschools.org>, "Klinker, Cheryl"
<CKLINKER@seattleschools.org>
Hi Kim,

Can you clarify my special education allocation? My understanding is that Pinehurst
K-8 is suppose to have 3 new special education programs for next year, (2) SM4 and
one SM4I. On our allocations we are budgeted for 2.8 fte. On the projections we are
suppose to get 14 SM1 students at .8 fte. The other two special education teachers
are budgeted from SM2I and SM4. Is this correct? Are we suppose to get 3.8 fte?

Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy
Importance: High

-Cheryl

Cc: Budget Office
Importance: High

Good morning.

School staffing allocations, the Weighed Staffing Standards (WSS) model has been
finalized for FY14-15 staffing and it is available on the Districts MYSPS web page
under the Budget Offices files. A school specific email will also be sent out this
morning to principals with a direct link to each schools allocations.

As a reminder, the 2014-15 Budget Instructions . GoldBook is located in the Inside -
Budget Website for your reference at the following link:
budget.mysps.seattleschools.org/modules/groups/integrated_home.phtml?
&gid=3793729&

Scroll down to the FILE box and click on Budget Instructions for FY 2014-15, and
then open the folder or file you are looking for.


PLEASE NOTE: The deadlines for SEA and WSS Waivers, and Mitigation Requests
have changed:

SEA Waiver Request March 7 submit to Jeanne Suleiman at
jmsuleiman@seattleschools.org
Mitigation Request March 11 submit to Annette Baker at
ambaker@seattleschools.org

SPOT is available and there are refresher videos on the Budget Web site (same link
as above). Scroll down to the FILE Box and click on Budget Instructions for FY
2014-15, and then open the folder for SPOT Training Videos.

Thank you to everyone for your patience and staff for their hard work in getting
this information processed as quickly as possible.

Linda

<PI-Pinehurst.pdf>
Ok. I can take care of the email tomorrow to access sites.
Date:03/03/2014 11:25 PM (GMT-08:00)
To: "Clancy, Michaela" ,"Whitworth, Kim" ,"Baker, Annette M"

Michaela
Date:03/03/2014 2:53 PM (GMT-08:00)

Importance: High


KW


Michaela,

SM4?

Annette

From: Merca, Roy
To: Whitworth, Kim
Importance: High

Hi Kim,


Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy
Importance: High

-Cheryl

Cc: Budget Office
Importance: High

Good morning.









Linda

From: McWilliams, Zakiyyah B on behalf of Klopfer, Pamela
To: Klopfer, Pamela
Subject: FW: Preschool locations-outside consultant visit

Pamela Klopfer
(206) 252-0054

_____________________________________________
From: Gainer, Heidi
Sent: Friday, February 28, 2014 12:55 PM
To: Peterson, Nedra; Cook, Catherine M; Keating, William L; Swanson, Teresa; Helgeson, Marcella E
Cc: Carter, Elizabeth R; McWilliams, Zakiyyah B; Clancy, Michaela; Richards, Ryan F; Brown, Heather A;
Thorson, Beth M; Studley, Sherry
Subject: Preschool locations-outside consultant visit

Below are the locations of our developmental preschools. Hopefully it will work out for the outside
consultants to visit an elementary and preschool programs located in the same schools! And, in
order to see a preschool program in action the visit will need to happen on a Mon, Tues, Wed or
Thurs. Unless noted, all programs have a morning and afternoon session.

SW: Alki, West Sea Elem, Concord, K-5 STEM at Boren (AM only)
NW: Broadview Thomson, Viewlands, Greenwood (2 AM session, 1 PM session), Green Lake (med
frag preschool)
Central: Madrona, Lowell (2 AM sessions, 1 PM session), Gatzert
NE: Pinehurst (2 AM sessions,1 PM session), Jane Addams
SE: Dunlap, Dearborn Park (AM only)

TOPS: DHH preschool program

Heidi Gainer
Preschool Program Specialist
Early Childhood Special Education
206-252-0849
MS 31-720

To: Libros, Tracy; Garmoe, Misa; Carter, Elizabeth R
Cc: Tolley, Michael F; McWilliams, Zakiyyah B
Subject: RE: FY14-15 School Staffing Allocations are on-line
I am including Beth Carter as we just finalized preschools last week. Beth, can you make sure you
and Heidi contact all principals again based on last weeks list- all changes- including the programs
moving buildings. This includes Jane Addams to Pinehurst change.
Thank you
Michaela

From: Libros, Tracy
To: Garmoe, Misa
Cc: Tolley, Michael F; Clancy, Michaela; McWilliams, Zakiyyah B
Subject: FW: FY14-15 School Staffing Allocations are on-line

Misa,
When will you be sending out the information on special ed preschools?

Michaela,
I thought the schools all knew about the preschool changes (except Concord, which got added as
closing).

From: Nelsen, Debbie
To: Sebring, Linda; Libros, Tracy; Whitworth, Kim
Cc: Gainer, Heidi
Subject: RE: FY14-15 School Staffing Allocations are on-line

Hi, thanks for the information. I dont see our pre-school on here?

Cc: Budget Office
Importance: High

Good morning.


As a reminder, the 2014-15 Budget Instructions . Gold Book is located in the Inside - Budget







Linda

From: Bell, J oan L
To: Studley, Sherry; Merca, Roy
Cc: McWilliams, Zakiyyah B; Whitworth, Kim
Subject: RE: (2) SM4- SM4I at Pinehurst
Date: Saturday, March 01, 2014 7:56:24 AM
Good idea. The sooner the better because of the budget roll out.
To: Merca, Roy
Cc: McWilliams, Zakiyyah B; Bell, J oan L; Whitworth, Kim
Hi Roy,

There will be a K-2, a 3-5, and an Access (K-5). I suppose it is possible for the
Access program to be a K-8, which is what David is doing at Pathfinder. There are
only 10 spaces available for students in that model, so it might make sense for
J oanie and me to look at the individual students you have that would likely be
successful in such a model, and start amending their service models this spring.

206-406-5992
From: Merca, Roy
Sent: Friday, February 28, 2014 11:44 AM
To: Studley, Sherry
Subject: (2) SM4- SM4I at Pinehurst
Sherry,

Do you know what age group the three SM4 programs will be at Pinehurst next year?

Roy Merca
P: 206.252.4600
F:206.252.4601


To: Wang, Tingyu
Subject: RE: Possible Buildings and programs name changes 2014-15 School Year, Feb 24, 2014
Date: Thursday, February 27, 2014 11:15:14 AM
No, the Pinehurst School building name will stay the same, but the JA K-8 program name will
change

From: Wang, Tingyu
Subject: RE: Possible Buildings and programs name changes 2014-15 School Year, Feb 24, 2014

Jane Addams K-8 changed their name to Pinehurst?

To: Capital Projects & Planning
Subject: Possible Buildings and programs name changes 2014-15 School Year, Feb 24, 2014

Fyi. See attached word document.
Im working on possible program and building name changes. (note that there is a 2
nd
page with
Board Policy and Procedure)
Three key points:
Naming and changing the name of programs shall be within the authority of the
Superintendent and does not require Board Approval.

When a building is torn down and replaced, either at the same location or a new
location, it should retain the same name unless the procedure for school
building name change is followed.

If there is a proposal for a building name change, it would require Board approval
(see Section 3 on 2
nd
page of the attached word doc.)

Please see me with questions or future issues related to naming.
Thanks,
Tom

From: Groshong, Kathleen
To: Libros, Tracy; Redman, Thomas L
Cc: Hall, Susan; Dela Cruz, Leilani; Wolf, J oseph A
Subject: RE: Question re: Pinehurst K-8
Date: Tuesday, February 25, 2014 2:12:57 PM
image002.png
image003.png
Thanks Tracy and team.
Kathleen

Kathleen Groshong
Planning and Development Specialist
Seattle Human Services Department
O: 206.684.0520 | F: 206.233.7152 | kathleen.groshong@seattle.gov
For timely news and information on the Seattle Human Services department please visit our blog.

From: Libros, Tracy [mailto:trlibros@seattleschools.org]
Sent: Tuesday, February 25, 2014 2:11 PM
To: Groshong, Kathleen; Redman, Thomas L

There isnt a GeoZone for Pinehurst right now.

From: Groshong, Kathleen [mailto:Kathleen.Groshong@seattle.gov]
To: Libros, Tracy; Redman, Thomas L

My apologies for one more questioncan someone send me the link for geo zone boundaries for
Pinehurst K-8 starting in 2014-1-2015? Thank you.
Kathleen

Kathleen Groshong

Sent: Tuesday, February 25, 2014 10:24 AM
To: Groshong, Kathleen; Redman, Thomas L

Pinehurst is on both the kindergarten and elementary school choice applications (in the Hamilton
section). The future plan is to locate it at Wilson-Pacific MS when it opens, still for K-8. (Joe, please
confirm if these statements are correct about the future location.)

The special education preschool classes at Pinehurst are being relocated to other sites rather than
moving to Lincoln.

Hope this provides the clarification you need.
Tracy

From: Groshong, Kathleen [mailto:Kathleen.Groshong@seattle.gov]
To: Redman, Thomas L; Libros, Tracy
Cc: Hall, Susan; Dela Cruz, Leilani
Subject: Question re: Pinehurst K-8

Hi Tracy and Tom. Im hoping this will be a very quick question for one of you because I know you
are more than busy.

Im working to understand the status of Pinehurst K-8 enrollment for the 2014-2015 school year. I
know that Pinehurst is moving to Lincoln High School as an interim site. Is there a plan following
interim ? Im finding Pinehurst on the middle school choice form on-line list, but not on the
elementary choice form list. Is Pinehurst K-8 a 2014-2015 choice for elementary school-age
children?

I am asking these questions because our Step Ahead Preschools RFI includes information on
elementary and K-8 schools currently eligible for Levy Elementary Innovations grant funds.
Pinehurst is currently on the list and I am seeking clarification on current status.

Thank you very much in advance for your assistance.
Kathleen Groshong

Kathleen Groshong

From: Chris Matsumoto
Subject: Re: Pinehurst K-8
Date: Monday, February 24, 2014 8:45:08 AM
Fantastic
On Monday, February 24, 2014, Carter, Elizabeth R <ercarter@seattleschools.org> wrote:
Right now, it looks to me like Pinehurst will have a full range. It is moving into a large building
(Lincoln) for next year and we were able to add some programs there.
Beth

From: Chris Matsumoto [mailto:chris.mats@gmail.com]
Subject: Re: Pinehurst K-8

Last question. I know you talked about having the full range at schools (i.e., self-contained,
access and resource). Will Pinehurst have all three next year or just access and resource.
Forgive me if I am using inaccurate model names.
On Monday, February 24, 2014, Carter, Elizabeth R <ercarter@seattleschools.org> wrote:
Yes, that would be correct. In some of the sites in the district, this is being used for students who
need an SM4 setting with inclusion. The system is a little messy for next year because we are
running parallel service models, depending on sites, while we work on the role out of the new
service model systems for the 2015-16 school year.

Beth Carter
MS 31-720
PO Box 34165
Office: 206-252-0665
Fax: 206-252-0804

From: Chris Matsumoto [mailto:chris.mats@gmail.com]
Sent: Sunday, February 23, 2014 12:12 PM
To: Carter, Elizabeth R; Gainer, Heidi
Cc: Brittney Lee
Subject: Pinehurst K-8

Just a quick question. We have a few families assigned to Pinehurst k-8 who have said their
letters state "general education with access." Is this the new pilot program with a 10:1:3
ratio? Just wanted to check before I respond to them.
--
Chris Matsumoto
Principal, Experimental Education Unit
University of Washington
--
Chris Matsumoto
--
Chris Matsumoto
From: Drorbaugh, Michele E
To: Libros, Tracy; Manu, Faauu M; Freistadt, J ay O
Cc: Westgard, Bob; Libros, Tracy
Subject: RE: Phone
Faauu & Jay;

Pinehurst K-8 questions? Our service standards state we will transport all student eligible in year 13-14 to Lincoln for the next 2
years. The districts needs to make a decision on where Pinehursts permanent home will be. When that decision is made we will
transport new students within the new designed area .

We must transport the entire school as it is right now to Lincoln 14-16 and that has to be a set number so we know how many buses
we will need. If there is space available after October 2014 we can transport new student at existing stops.

Please let me know if you have any questions;

Michele Drorbaugh

Michele Drorbaugh
Transportation Manager
206-252-0943
206-605-8682
medrorbaugh@seattleschools.org

From: Libros, Tracy
To: Manu, Faauu M; Freistadt, J ay O
Cc: Drorbaugh, Michele E; Reyes, Ellen; Westgard, Bob; Kroon, Brent R
Subject: RE: Phone

Faauu - please direct any transportation questions to the transportation department. Thanks
From: Manu, Faauu M
Cc: Libros, Tracy; Drorbaugh, Michele E; Reyes, Ellen; Westgard, Bob; Kroon, Brent R
Subject: RE: Phone
Well have someone look at the Transportation Appendix A; since it only references students enrolled this year 2013-14 that will
have transportation applicable to the scenario below. Thanks!

From: Manu, Faauu M
Subject: RE: Phone

Hi Jay,
Im asking in general because Pinehurst is a new site and doesnt have a hometheir building is being torn down for Jane Addams K-
8. So, the existing students have guaranteed transportation to Lincoln for 2 years only (until the other site is done).
With new incoming students that will be assigned to Pinehurst will not be bussed to the new site?? Transportation and
Enrollment are needing to know these specifics to communicate to our families.

Transportation should know quantitatively what that will look like has this ever come up or am I missing something?

Thanks,
Faauu

To: Manu, Faauu M
Subject: RE: Phone

Faauu,
As it is not open enrollment just yet, no option schools should have new students assigned to them.

As to where they would need to be bussed from, I am not sure why this would differ from bussing to any other option school, no?
Transportation would be provided to students who reside within the Service Area where the Option School is located.

Best,
Jay

From: Manu, Faauu M
Cc: Libros, Tracy; Drorbaugh, Michele E; Reyes, Ellen; Westgard, Bob
Subject: RE: Phone

Hey,
Are NEW kids being assigned to Pinehurst and from where and do they need to be bussed??? Question from transportation

To: Manu, Faauu M
Subject: Phone

Faauu,
Im looking to give you a call but your 20205 extension seems no longer valid? Im looking through the questions, and some of this
is our charge, but some is from either C&I (Dearborn Park languages) or Transportation (such as the transportation eligibility). Im
going to read up on the new transportation policies
(http://www.seattleschools.org/modules/groups/homepagefiles/cms/1583136/File/Departmental%20Content/transportation/2014-
15%20service%20standards.pdf?sessionid=2470f463fa8ecb5c3d19a43e84ccc47b) , as this was just recently passed.

Best,
Jay

Jay Freistadt
206.252.0659

From: Herndon, Flip
Cc: Wolf, J oseph A; Richardson, Christopher L; Wang, Tingyu; Olson, J eff; McWilliams, Zakiyyah B
Subject: Re: revised transition program proposal 14-15
Date: Wednesday, February 19, 2014 12:54:00 PM
Will do. I want to make sure we land these before the end of the month as well.
Sent from my iPad
On Feb 19, 2014, at 12:51 PM, "Clancy, Michaela" <cmclancy@seattleschools.org> wrote:
Thank you- again please let us know if you need anything further from us.
Michaela
From: Herndon, Flip
Sent: Wednesday, February 19, 2014 12:45 PM
Cc: Wolf, J oseph A; Richardson, Christopher L; Wang, Tingyu; Olson, J eff
We are evaluating all sites right now. I'm trying to also limit relocating every
year.
Sent from my iPhone
On Feb 19, 2014, at 12:43 PM, "Clancy, Michaela"
This is great news. We were struggling around the need to north end
community sites for this program. What about the south end site at
Columbia Annex? I'm including J eff for updates as I am out of the office.
Please let us know what else you need from us from here to start the
transition for these programs. We'll start the assignments as soon as we
have locations confirmed, hopefully next week.
Thanks again,
Michaela
Cc: Herndon, Flip; Richardson, Christopher L; Wang, Tingyu
Michaela - after more research I
think the programs could be placed in the former day care space at
Lincoln (1950s auditorium building) in one of the two rooms. They
were originally the metal/wood shops and are good-sized. (We need
to reserve the other room for either the CTE medical program
moving from Wilson-Pacific or the med/frag program in the Lincoln
south wing.)
I told Flip of my recommendation yrsterday.
Sent from my iPhone
On Feb 18, 2014, at 5:45 PM, "Clancy, Michaela"
Hi Joe,
Can you let me know again why Lincoln is off the table? We
think we could manage the two programs together- is that
not possible? We really need an additional north end site
to replace the programs in the north end.

We are referring to the Columbia Annex is the former
administrative site/school for Interagency on the NE corner of
MLK and Alaska. We believe the east side (not the Africa town
side) could work. We are also open to Van Asselt.

Im hoping to land these the last week of Feb. along with
preschool sites so we can begin to send out assignments.

One question regarding preschool- are we still planning on
Pinehurst preschool, or would the conversion of the TK sites at
Sand Point and North Beach address that capacity? With the
plan for Alki site to Fairmount park, I think we are set south
end sites for PK.

Should we set a meeting to review again after break for both
programs?

Thanks again,
Michaela

Subject: FW: revised transition program proposal 14-15
Importance: High

I just checked with Flip in person. Lincoln is off the table as
a location for the Ingraham/Roosevelt-Wilson-Pacific
programs. He said to see if Old Van Asselt would work (I
know its not a good geographic fit).

Is Columbia Center the old Columbia Elementary School,
where Interagency is now? Or the Columbia Annex? What
I know from Flip is that one of the two portables at the
Annex is occupied (legally) by the Africatown folks. The
other portable might be available, the leasing folks have
been shopping it out, though. I will check.

To: Wolf, J oseph A
Cc: Studley, Sherry; Olson, J eff; Libros, Tracy; J ohnson,
Sherry; McWilliams, Zakiyyah B; Herndon, Flip
Importance: High

Hi J oe,
Due to the fatal flaw at Ingraham identified last Friday,
attached is the revised proposal for location of 18-21 transition
programs next year. Please let us know next steps from here
as we need to process assignment letters for these students
and determine classes needed for each program very soon.

Thank you,
Michaela
To: Olson, J eff; Clancy, Michaela; McWilliams, Zakiyyah B
Subject: revised transition program proposal for next eyar
Please see attached plan and forward to whomever
needs it in central. I am at my internship site
today and have limited access to email. Thanks!

206-406-5992
From: Olson, J eff
Subject: RE: revised transition program proposal 14-15
Date: Sunday, February 16, 2014 11:47:38 PM
Before we give up on Lincoln, let's explore combing all four classrooms into the two rooms we currently
have allocated to us--yes it would be tight, but we want most of these students out in the community
the majority of the day anyhow...
To: Olson, J eff; Studley, Sherry
Thanks Jeff. There are many things coming to Lincoln next year...I have details I can provide
Tuesday.
I will provide clarity on which Columbia site we were referring to.. And did out more about
van asslet.
From: "Olson, Jeff"
Date:02/16/2014 10:49 PM (GMT-08:00)
To: "Clancy, Michaela" ,"Studley, Sherry"
There is plenty of capacity in Lincoln for Pinehurst and lots of other uses, including four TRX programs.
What rationale is being given for excluding two tiny programs? According to Leo Schon, one of our TRX
teachers, there is also a free-standing building on the Lincoln campus that would serve as great TRX
hub, and includes desirable amenities, such as a kitchen, that isn't being used. Please request/demand
details on these decisions. Thx.
We need both north-end and south-end sites. Lincoln was to be a north-end site, the Columbia Annex,
the south-end site.
The Columbia Annex is the former administrative site/school for Interagency. It's located on the NE
corner of MLK and Alaska. There are two buildings on the site. The western-most site is now rented by
AfricaTown, one of the Mann building holdouts.
The eastern-most building is available to us. In this building there are two large classrooms, a small
kitchen, and a pre-school bathroom which may need an upgrade. The building is very rundown; keeping
is warm in the winter is a real challenge.
The Old Van Asselt building has many advantages, but access to buses and community are better at the
Columbia Annex for a TRX program.
J -
To: Studley, Sherry; Olson, J eff
Hi,
Looks like Lincoln is also off the table for additional transition programs. Can you clarify
which Columbia center you mean? And can we make part of the old Van Asselt building
work? My concern is what else might go there..and lack of admin support etc...
From: "Wolf, Joseph A"
Date:02/14/2014 1:14 PM (GMT-08:00)
I just checked with Flip in person. Lincoln is off the table as a location for the Ingraham/Roosevelt-
Wilson-Pacific programs. He said to see if Old Van Asselt would work (I know its not a good
geographic fit).

Is Columbia Center the old Columbia Elementary School, where Interagency is now? Or the
Columbia Annex? What I know from Flip is that one of the two portables at the Annex is occupied
(legally) by the Africatown folks. The other portable might be available, the leasing folks have been
shopping it out, though. I will check.

To: Wolf, J oseph A
Cc: Studley, Sherry; Olson, J eff; Libros, Tracy; J ohnson, Sherry; McWilliams, Zakiyyah B; Herndon, Flip
Importance: High

Hi J oe,
Due to the fatal flaw at Ingraham identified last Friday, attached is the revised proposal for location of
18-21 transition programs next year. Please let us know next steps from here as we need to process
assignment letters for these students and determine classes needed for each program very soon.

Thank you,
Michaela
To: Olson, J eff; Clancy, Michaela; McWilliams, Zakiyyah B
Subject: revised transition program proposal for next eyar
Please see attached plan and forward to whomever needs it in central. I am at my
internship site today and have limited access to email. Thanks!

206-406-5992
To: Libros, Tracy
Cc: McWilliams, Zakiyyah B; Clancy, Michaela; Herndon, Flip
Subject: Re: Linked Schools 2014-15 Elementary DRAFT 2-13-14.xlsx
Date: Friday, February 14, 2014 8:22:14 PM
Tracy,
I will not have consistent access the email tomorrow due to travel plans. Please send this I
formation out to the individuals you listed on my behalf.
Thank you,
Michael
Sent from my iPhone
On Feb 14, 2014, at 8:09 PM, "Libros, Tracy" <trlibros@seattleschools.org> wrote:
Thanks.

Michaela and I will finalize the charts tomorrow for all three tiers and send to you. Can
you send them out to principals, EDs, maybe program managers, big cabinet, anyone
else who should see them before they get posted online?

Then I can get them posted on Sunday a week ahead of schedule since in prior years
they didnt get posted the night before Open Enrollment began!

Thanks

To: Libros, Tracy
Cc: McWilliams, Zakiyyah B; Clancy, Michaela
Subject: Fwd: Linked Schools 2014-15 Elementary DRAFT 2-13-14.xlsx

Tracy,

As you can see from the attached email, I asked the EDS's to let me know if any
principals expressed concerns about changes made in the program placements. At
this time I have not received any concerns.

Michael
Sent from my iPhone
From: "Tolley, Michael F" <mftolley@seattleschools.org>
Date: February 14, 2014, 1:06:04 PM PST
To: "Aramaki, Kelly" <kearamaki@seattleschools.org>, "Pritchett, Sarah
J" <sjpritchett@seattleschools.org>, "Whitworth, Kim"
<kdwhitworth@seattleschools.org>, "Halfaker, Jon"
<johalfaker@seattleschools.org>, "Vela, Israel"
<isvela@seattleschools.org>
Cc: "Clancy, Michaela" <cmclancy@seattleschools.org>, "McWilliams,
Zakiyyah B" <zbmcwilliams@seattleschools.org>
Subject: FW: Linked Schools 2014-15 Elementary DRAFT 2-13-14.xlsx
Executive Directors of Schools,

Please let me know if any principals contact you with concerns so that I
may provide Tracy an update by 8:00 pm today.

Thank you,
Michael

From: Libros, Tracy
Sent: Thursday, February 13, 2014 10:02 PM
To: Tolley, Michael F; McWilliams, Zakiyyah B; Parks, Karla A; Thorson, Beth
M; Aramaki, Kelly; Whitworth, Kim; Studley, Sherry; Brown, Heather A;
Halfaker, J on; Richards, Ryan F; Vela, Israel; Olson, J eff; Pritchett, Sarah J ;
Clancy, Michaela; Heath, Shauna L; Garmoe, Misa
Cc: Sebring, Linda; Herndon, Flip; Wolf, J oseph A; Wright, Charles E

Michael,
I know you said EDs are in training all day Friday, so you requested we
handle this by email instead of meeting. It sounds like Michaela is
planning on having sped supervisors contact the schools with changes
do you want EDs to also follow up with principals?

A decision about Pinehurst as a middle school Access site depends on
capacity review. I think the Pathfinder option as a middle school Access
site is worth considering. My understanding is that it would mean
converting an existing SM4 class and therefore would not have capacity
implications.

In any case, we need to know if there are any fatal flaws in this by Friday
night so we can make adjustments in site locations and special ed can
reassign students if necessary. Michael, I would ask that you have EDs
contact you so you can send me an official update by 8:00 p.m. on Friday
night (cc to Zee, Michaela, and Joe). That will give me time to get any
changes in the system before the overnight data run.

Thanks to everyone! As a district, weve made significant strides over the
last few years in the number of middle and high school students
receiving special education services at their attendance area schools
giving families much greater predictability in where their students will
attend school.

I know we are collectively committed to providing the same kind of
information and experience to families of students receiving special
education services as is available for students without disabilities. This
includes being able to post the linked schools information prior to Open
Enrollment, as well as sending assignment letters at the same time the
mass mailing for general education students goes out. Thank you for
your collaboration in getting us to this turning point.

Tracy

Tracy Libros
Manager, Enrollment Planning
trlibros@seattleschools.org
206.252.0511

206.252.0762 (DIRECT LINE FOR PRINCIPALS)

To: McWilliams, Zakiyyah B; Parks, Karla A; Thorson, Beth M; Aramaki, Kelly;
Whitworth, Kim; Studley, Sherry; Brown, Heather A; Halfaker, J on; Richards,
Ryan F; Vela, Israel; Olson, J eff; Pritchett, Sarah J
Cc: Libros, Tracy; Miyata, Sharon; Klopfer, Pamela; Olney, Robin; Carter,
Elizabeth R; Tolley, Michael F
Subject: Linked Schools 2014-15 Elementary DRAFT 2-13-14.xlsx

Hello all,
Attached is the latest DRAFT of the linked schools elementary chart. We
have reviewed for capacity with Dr. Libros and jointly have determined
links and specific program needs per capacity since our meeting last
Friday. Changes and new programs are in red for your review. Updated
communication to principals from SPED supervisors will be needed for
some changes (Schmitz Park confirmation of program, Kimball, Madrona
confirmation, confirmation of Sanislo)

Two outstanding issues: are we noting Pinehurst as an additional ACCESS
program? This would assist with the capacity issues in central and NW
regions for ACCESS as we discussed this last Friday. We need final
confirmation before budget review.

Additionally, during todays taskforce meeting the possibility of
Pathfinder as a middle school ACCESS implementation site was brought
up. David is a member of taskforce, and indicated he would support this
idea. It is an opportunity, as Pathfinder already has a K-8 continuum of
SM4 services and is well equipped to be the first ACCESS middle school
implementation site. Capacity review also indicates this would be
feasible at this point. Currently, we have not addressed middle school
access implementation for next year.

We are ready to review assignments and finalize information tomorrow
and send out special education assignment letters next week at the
same time as general education letters are sent.

Next steps are to finalize preschool programs and transition programs.
We have confirmed conversion of the TK programs to PK programs, and
Fairmount park as PK site, with the closing of Alki PK site. We are still
waiting on capacity to review and confirm an additional NE preschool
site. When confirmed, we will send for review. We are sending an
updated proposal for transition to capacity planning this evening.

Thanks again to Tracy and our SPEd compliance team (Karla and Sharon,
thank you) for the work this week that made this possible.

Please let us know if there are questions.
Thank you
Michaela
<Linked Schools 2014-15 Elementary DRAFT 2-13-14.xlsx>
To: Studley, Sherry; Halfaker, J on; Whitworth, Kim; Brown, Heather A
Subject: confirming Access at Pinehurst for K-5
Hi all,
An update- Michael just officially approved the new Access program at Pinehurst- which we are
converting from the SM4i program currently allocated for next year. We will update next year
assignments on Tuesday so assignment letters accurately reflect the program. Roy will have an
SM4 and Access for K-5 next year.

Sherry has agreed to update Roy regarding this change. Let me know if there are questions.

Thanks again,
Michaela

206-252-0807

From: Libros, Tracy
Subject: RE: Pinehurst and Pathfinder
Thanks - I'll get everything updated.
Cc: Clancy, Michaela; Libros, Tracy
Subject: Re: Pinehurst and Pathfinder
Zakiyyah,
Thank you for summarizing our conversation this afternoon. I agree with the request to add ACCESS Programs to
these two schools with the understanding that enrollment projections support the additional staff allocations
required.
Michael Tolley
Sent from my iPhone
On Feb 14, 2014, at 5:42 PM, "McWilliams, Zakiyyah B" <zbmcwilliams@seattleschools.org> wrote:
> Hi Michael;
>
> Per our conversation this afternoon, I apprised you of our (SPED Department) request to add Access to the
following schools:
>
> 1. Pinehurst - convert SM4 to Access add 1 IA.
> 2. Pathfinder - add Access Continuum which includes (corrected from our conversation) 1 cert and 2 IAs.
>
> I have your verbal approval; however. If you could Please respond to this email. Enjoy your Valentine's
Day.Thank-you.
>
> Zakiyyah
>
> Sent from my iPhone
From: Libros, Tracy
I dont need to know tonight just didnt want to forget.

SERVICES AT OPTION SCHOOLS: GRADES K-5
Jane Addams SM4 "self-contained" South Shore * SM3
Orca Med/Frag Pinehurst * SM4 "self contained and inclusion"
Pathfinder SM4 "self-contained" Thornton Creek SM4 "self contained"
STEM at Boren SM4 "inclusion and self-contained"

Is this how you want these identified? (Including Pathfinder assuming its approved)
From: Libros, Tracy
Subject: RE: Linked Schools 2014-15 Elementary DRAFT 2-13-14.xlsx
Sos hes good with it? Were ready to go ahead so I should put the changes in the system?

To: Libros, Tracy

Yes that is correct. Zee called Michael about this issue and pathfinder ms access.
Date:02/14/2014 5:02 PM (GMT-08:00)

So Pinehurst would have just SM4 and SM2i at K-5 and nothing else? I could support that again,
explaining to Michael what weve done with final changes.

That leaves us with 14 preschool students to reassign.

To: Libros, Tracy

We had already talked with Roy, so he was aware- the 2 programs were communicated previously.
I think we cant add the transition program from what I saw from Joe today and need to reconsider
PK, but the sm4 and SM4i we need. Access there would just be the difference in ratio at this point
for elementary.

From: Libros, Tracy

Lets just go ahead and make the Pathfinder change. It doesnt have space implications, right? Then
we can be sure to say what we did when we send the final to Michael.

Flip has concerns about Pinehurst there are a number of demands on that part of Lincoln, so I
dont want to add something there without specific approval. He hasnt been in his office Ive
been keeping my eye out for him, but its probably past the time when he might reappear.

To: Tolley, Michael F; Libros, Tracy; McWilliams, Zakiyyah B; Parks, Karla A; Thorson, Beth M; Aramaki,
Kelly; Whitworth, Kim; Studley, Sherry; Brown, Heather A; Halfaker, J on; Richards, Ryan F; Vela, Israel;
Olson, J eff; Pritchett, Sarah J ; Heath, Shauna L; Garmoe, Misa

I am checking with regional supervisors now regarding contact with principals to ensure we have
not missed any communication. Pinehurst is an ongoing question regarding elementary ACCESS
program and Pathfinder for MS Access implementation that needs approval. I will ask supervisors
to report directly to their EDs any concerns from principals.

Supervisors, we need contact to be complete on programs that had changes so we can finalize by 8
PM.
Thank you everyone,
Michaela

To: Libros, Tracy; McWilliams, Zakiyyah B; Parks, Karla A; Thorson, Beth M; Aramaki, Kelly; Whitworth,
Kim; Studley, Sherry; Brown, Heather A; Halfaker, J on; Richards, Ryan F; Vela, Israel; Olson, J eff;
Pritchett, Sarah J ; Clancy, Michaela; Heath, Shauna L; Garmoe, Misa

Tracy,

I support Michaelas plan to have supervisors contact the schools with changes. They should also
check for any fatal flaws during their conversations with principals. Feedback should go back to
Michaela for her to continue the coordination of this process. Michaela, please continue to work
closely with Tracy to finalize these decisions.

Thank you,
Michael

From: Libros, Tracy
To: Tolley, Michael F; McWilliams, Zakiyyah B; Parks, Karla A; Thorson, Beth M; Aramaki, Kelly;
Whitworth, Kim; Studley, Sherry; Brown, Heather A; Halfaker, J on; Richards, Ryan F; Vela, Israel; Olson,
J eff; Pritchett, Sarah J ; Clancy, Michaela; Heath, Shauna L; Garmoe, Misa

Michael,
I know you said EDs are in training all day Friday, so you requested we handle this by email instead
of meeting. It sounds like Michaela is planning on having sped supervisors contact the schools with
changes do you want EDs to also follow up with principals?

A decision about Pinehurst as a middle school Access site depends on capacity review. I think the
Pathfinder option as a middle school Access site is worth considering. My understanding is that it
would mean converting an existing SM4 class and therefore would not have capacity implications.

In any case, we need to know if there are any fatal flaws in this by Friday night so we can make
adjustments in site locations and special ed can reassign students if necessary. Michael, I would
ask that you have EDs contact you so you can send me an official update by 8:00 p.m. on Friday
night (cc to Zee, Michaela, and Joe). That will give me time to get any changes in the system before
the overnight data run.

Thanks to everyone! As a district, weve made significant strides over the last few years in the
number of middle and high school students receiving special education services at their
attendance area schools giving families much greater predictability in where their students will
attend school.

I know we are collectively committed to providing the same kind of information and experience to
families of students receiving special education services as is available for students without
disabilities. This includes being able to post the linked schools information prior to Open
Enrollment, as well as sending assignment letters at the same time the mass mailing for general
education students goes out. Thank you for your collaboration in getting us to this turning point.

Tracy

Tracy Libros
206.252.0511


To: McWilliams, Zakiyyah B; Parks, Karla A; Thorson, Beth M; Aramaki, Kelly; Whitworth, Kim; Studley,
Sherry; Brown, Heather A; Halfaker, J on; Richards, Ryan F; Vela, Israel; Olson, J eff; Pritchett, Sarah J
Cc: Libros, Tracy; Miyata, Sharon; Klopfer, Pamela; Olney, Robin; Carter, Elizabeth R; Tolley, Michael F

Hello all,
Attached is the latest DRAFT of the linked schools elementary chart. We have reviewed for capacity
with Dr. Libros and jointly have determined links and specific program needs per capacity since our
meeting last Friday. Changes and new programs are in red for your review. Updated
communication to principals from SPED supervisors will be needed for some changes (Schmitz Park
confirmation of program, Kimball, Madrona confirmation, confirmation of Sanislo)

Two outstanding issues: are we noting Pinehurst as an additional ACCESS program? This would
assist with the capacity issues in central and NW regions for ACCESS as we discussed this last
Friday. We need final confirmation before budget review.

Additionally, during todays taskforce meeting the possibility of Pathfinder as a middle school
ACCESS implementation site was brought up. David is a member of taskforce, and indicated he
would support this idea. It is an opportunity, as Pathfinder already has a K-8 continuum of SM4
services and is well equipped to be the first ACCESS middle school implementation site. Capacity
review also indicates this would be feasible at this point. Currently, we have not addressed middle
school access implementation for next year.

We are ready to review assignments and finalize information tomorrow and send out special
education assignment letters next week at the same time as general education letters are sent.

Next steps are to finalize preschool programs and transition programs. We have confirmed
conversion of the TK programs to PK programs, and Fairmount park as PK site, with the closing of
Alki PK site. We are still waiting on capacity to review and confirm an additional NE preschool site.
When confirmed, we will send for review. We are sending an updated proposal for transition to
capacity planning this evening.

Thanks again to Tracy and our SPEd compliance team (Karla and Sharon, thank you) for the work
this week that made this possible.

Thank you
Michaela
To: Tolley, Michael F; Libros, Tracy; McWilliams, Zakiyyah B; Parks, Karla A; Thorson, Beth M; Aramaki, Kelly;
Whitworth, Kim; Studley, Sherry; Brown, Heather A; Halfaker, J on; Richards, Ryan F; Vela, Israel; Olson, J eff;
Pritchett, Sarah J ; Heath, Shauna L; Garmoe, Misa
I am checking with regional supervisors now regarding contact with principals to ensure we have
not missed any communication. Pinehurst is an ongoing question regarding elementary ACCESS
program and Pathfinder for MS Access implementation that needs approval. I will ask supervisors
to report directly to their EDs any concerns from principals.

Supervisors, we need contact to be complete on programs that had changes so we can finalize by 8
PM.
Thank you everyone,
Michaela


Tracy,


Thank you,
Michael

From: Libros, Tracy

Michael,



attend school.


Tracy

Tracy Libros
206.252.0511



Hello all,






Thank you
Michaela
From: Libros, Tracy
To: Tolley, Michael F
Thanks.

Technically, the supt is the one who has the authority to make these decisions, so I assume youre
acting on his behalf.


Tracy,


Thank you,
Michael

From: Libros, Tracy

Michael,



attend school.


Tracy

Tracy Libros
206.252.0511



Hello all,






Thank you
Michaela
To: Tolley, Michael F
Cc: Aramaki, Kelly; Pritchett, Sarah J ; Halfaker, J on; Vela, Israel; Clancy, Michaela; McWilliams, Zakiyyah B
Will do.
KW
Sent from my iPhone
On Feb 14, 2014, at 1:06 PM, "Tolley, Michael F" <mftolley@seattleschools.org> wrote:

Please let me know if any principals contact you with concerns so that I may provide
Tracy an update by 8:00 pm today.

Thank you,
Michael

From: Libros, Tracy
To: Tolley, Michael F; McWilliams, Zakiyyah B; Parks, Karla A; Thorson, Beth M; Aramaki,
Kelly; Whitworth, Kim; Studley, Sherry; Brown, Heather A; Halfaker, J on; Richards, Ryan
F; Vela, Israel; Olson, J eff; Pritchett, Sarah J ; Clancy, Michaela; Heath, Shauna L; Garmoe,
Misa

Michael,
I know you said EDs are in training all day Friday, so you requested we handle this by
email instead of meeting. It sounds like Michaela is planning on having sped
supervisors contact the schools with changes do you want EDs to also follow up
with principals?

A decision about Pinehurst as a middle school Access site depends on capacity review.
I think the Pathfinder option as a middle school Access site is worth considering. My
understanding is that it would mean converting an existing SM4 class and therefore
would not have capacity implications.

In any case, we need to know if there are any fatal flaws in this by Friday night so we
can make adjustments in site locations and special ed can reassign students if
necessary. Michael, I would ask that you have EDs contact you so you can send me an
official update by 8:00 p.m. on Friday night (cc to Zee, Michaela, and Joe). That will
give me time to get any changes in the system before the overnight data run.

Thanks to everyone! As a district, weve made significant strides over the last few
years in the number of middle and high school students receiving special education
services at their attendance area schools giving families much greater predictability
in where their students will attend school.

I know we are collectively committed to providing the same kind of information and
experience to families of students receiving special education services as is available
for students without disabilities. This includes being able to post the linked schools
information prior to Open Enrollment, as well as sending assignment letters at the
same time the mass mailing for general education students goes out. Thank you for
your collaboration in getting us to this turning point.

Tracy

Tracy Libros
206.252.0511


To: McWilliams, Zakiyyah B; Parks, Karla A; Thorson, Beth M; Aramaki, Kelly; Whitworth,
Kim; Studley, Sherry; Brown, Heather A; Halfaker, J on; Richards, Ryan F; Vela, Israel;
Olson, J eff; Pritchett, Sarah J
Cc: Libros, Tracy; Miyata, Sharon; Klopfer, Pamela; Olney, Robin; Carter, Elizabeth R;
Tolley, Michael F

Hello all,
Attached is the latest DRAFT of the linked schools elementary chart. We have
reviewed for capacity with Dr. Libros and jointly have determined links and specific
program needs per capacity since our meeting last Friday. Changes and new programs
are in red for your review. Updated communication to principals from SPED
supervisors will be needed for some changes (Schmitz Park confirmation of program,
Kimball, Madrona confirmation, confirmation of Sanislo)

Two outstanding issues: are we noting Pinehurst as an additional ACCESS program?
This would assist with the capacity issues in central and NW regions for ACCESS as we
discussed this last Friday. We need final confirmation before budget review.

Additionally, during todays taskforce meeting the possibility of Pathfinder as a middle
school ACCESS implementation site was brought up. David is a member of taskforce,
and indicated he would support this idea. It is an opportunity, as Pathfinder already
has a K-8 continuum of SM4 services and is well equipped to be the first ACCESS
middle school implementation site. Capacity review also indicates this would be
feasible at this point. Currently, we have not addressed middle school access
implementation for next year.

We are ready to review assignments and finalize information tomorrow and send out
special education assignment letters next week at the same time as general education
letters are sent.

Next steps are to finalize preschool programs and transition programs. We have
confirmed conversion of the TK programs to PK programs, and Fairmount park as PK
site, with the closing of Alki PK site. We are still waiting on capacity to review and
confirm an additional NE preschool site. When confirmed, we will send for review.
We are sending an updated proposal for transition to capacity planning this evening.

Thanks again to Tracy and our SPEd compliance team (Karla and Sharon, thank you)
for the work this week that made this possible.

Thank you
Michaela
<Linked Schools 2014-15 Elementary DRAFT 2-13-14.xlsx>
To: Tolley, Michael F; Aramaki, Kelly; Pritchett, Sarah J ; Whitworth, Kim; Vela, Israel
Cc: Clancy, Michaela; McWilliams, Zakiyyah B
Got it.
Jon Halfaker
From: <Tolley>, Michael F <mftolley@seattleschools.org>
Date: Friday, February 14, 2014 1:06 PM
To: "Aramaki, Kelly" <kearamaki@seattleschools.org>, "Pritchett, Sarah J"
<sjpritchett@seattleschools.org>, "Whitworth, Kim" <kdwhitworth@seattleschools.org>, SPS
<johalfaker@seattleschools.org>, "Vela, Israel" <isvela@seattleschools.org>
Cc: "Clancy, Michaela" <cmclancy@seattleschools.org>, "McWilliams, Zakiyyah B"
<zbmcwilliams@seattleschools.org>

Please let me know if any principals contact you with concerns so that I may provide Tracy an
update by 8:00 pm today.

Thank you,
Michael

From: Libros, Tracy

Michael,


adjustments in site locations and special ed can reassign students if necessary. Michael, I would ask
that you have EDs contact you so you can send me an official update by 8:00 p.m. on Friday night
(cc to Zee, Michaela, and Joe). That will give me time to get any changes in the system before the
overnight data run.

number of middle and high school students receiving special education services at their attendance
area schools giving families much greater predictability in where their students will attend
school.

disabilities. This includes being able to post the linked schools information prior to Open Enrollment,
as well as sending assignment letters at the same time the mass mailing for general education
students goes out. Thank you for your collaboration in getting us to this turning point.

Tracy

Tracy Libros
206.252.0511



Hello all,

assist with the capacity issues in central and NW regions for ACCESS as we discussed this last Friday.
We need final confirmation before budget review.





Thank you
Michaela
Subject: FW: SpEd capacity implications?
Micheala I forgot to cc you on this earlier today. It went to Tracy, Flip, Mike Barrett and Mike
Jenkins.

I will respond to your Transition message separately, but as a heads-up there are going to be
challenges to the Lincoln requests. At a minimum serious refereeing between your boss and
Michael/Pinehurst principal, and probably Flip as well regarding the work being done in the Lincoln
South Wing.

Is there SpEd capital money to pay for any of this work? My BAR did not foresee or plan for it.

To: Libros, Tracy
Cc: Herndon, Flip; Wang, Tingyu; Richardson, Christopher L; J enkins, Michael L; Barrett, Mike B
Subject: RE: SpEd capacity implications?

Tracy based on the latest from Michaela what I still need more clarification on is:

- Clarity on the proposed movement of SpEd Pre-K classes in the SW/SE. Michaela said they
may be closing a couple due to projected low #s and would need new homes for them.
She mentioned Old Van Asselt as a possibility. This has all been verbal so far.
- There is an outstanding issue relative to funding source for the outdoor play areas
associated with the SpEd Pre-K classes. I brought it to Melissa, who (after I talked with her
about it again at BEX Oversight this morning) is going to discuss with Flip.
- Global SpEd issue: SpEd prefers classes to be in the schools permanent buildings (except
for the Pre-K at Sacajawea, a special case). There will need to be
conversations/negotiations with principals at sites getting new SpEd classes, where we are
adding portables to bring adequate capacity to the site around possibly moving GenEd
classes. Both Mike B./Mike J. and Bruce and his team need relatively quick resolution on
this issue to continue their Annual Capacity Management work.

From: Libros, Tracy
To: Wolf, J oseph A
Cc: Herndon, Flip
Subject: SpEd capacity implications?

I know Michaela has been sending you capacity review requests regarding placement of special ed
classes. Are there any outstanding issues that appear to be unresolvable without a change of
location?

For instance, I know Alki was maxed out with no options. We are closing the sped preschool class
there to free up space. (I dont know where they have their OT/PT equipment, but that might free
up additional space beyond the classroom.)

Anyway, were coming down to the wire, so if theres anything that youre really worried about,
please let me know ASAP!

Thanks

Also, a question on capacities. I have the chart that Chris gave Jay. Is the change in Franklins
capacity reflected there?
To: Libros, Tracy
Date: Friday, February 14, 2014 8:49:55 AM
OK. I wish I could say no meetings today. I have break this afternoon and will try to make our
department meeting fast for some extra time.
From: Libros, Tracy
I should have said, it wont take very long If we do it together and verify at the same time. If you
want to update this with me, we could make possible classroom adjustment notes there and get
that taken care of.

I have NO scheduled meetings today!!!

To: Libros, Tracy

That would be great. For both J oe and Annette/Sherry review with us. Thank you!

From: Libros, Tracy
I have a chart showing current classes, and we could go through and update it since the chart is
already done from last year, I dont think it would take very long.

Cc: McWilliams, Zakiyyah B; Herndon, Flip
Subject: Fwd: Linked Schools 2014-15 Elementary DRAFT 2-13-14.xlsx

Hi Joe,
As requested here is the linked schools chart draft as of today for your review. Tracy how can
we also provide Joe the number of classes for each program?

Thanks
Michaela

Date:02/13/2014 10:02 PM (GMT-08:00)
To: "Tolley, Michael F" ,"McWilliams, Zakiyyah B" ,"Parks, Karla A" ,"Thorson, Beth M"
,"Aramaki, Kelly" ,"Whitworth, Kim" ,"Studley, Sherry" ,"Brown, Heather A" ,"Halfaker,
Jon" ,"Richards, Ryan F" ,"Vela, Israel" ,"Olson, Jeff" ,"Pritchett, Sarah J" ,"Clancy,
Michaela" ,"Heath, Shauna L" ,"Garmoe, Misa"
Cc: "Sebring, Linda" ,"Herndon, Flip" ,"Wolf, Joseph A" ,"Wright, Charles E"

Michael,



attend school.


Tracy

Tracy Libros
206.252.0511



Hello all,






Thank you
Michaela
To: Libros, Tracy
Yes.
Date:02/14/2014 8:14 AM (GMT-08:00)
So theyd have 2 PreK, 1 SM4, and 1 SM2i?

To: Libros, Tracy; Tolley, Michael F; McWilliams, Zakiyyah B; Parks, Karla A; Thorson, Beth M; Aramaki,
Kelly; Whitworth, Kim; Studley, Sherry; Brown, Heather A; Halfaker, J on; Richards, Ryan F; Vela, Israel;
Olson, J eff; Pritchett, Sarah J ; Heath, Shauna L; Garmoe, Misa

Thanks Tracy,
To clarify Pinehurst would be Access elementary only next year - not middle school which we
discussed last Friday when reviewing program placement. I believe current capacity needs in
the 3 service areas linked support need for an access elementary program. Pathfinder is the
only current middle school program proposed for access implementation.
Michaela

Date:02/13/2014 10:02 PM (GMT-08:00)
To: "Tolley, Michael F" ,"McWilliams, Zakiyyah B" ,"Parks, Karla A" ,"Thorson, Beth M"
,"Aramaki, Kelly" ,"Whitworth, Kim" ,"Studley, Sherry" ,"Brown, Heather A" ,"Halfaker,
Jon" ,"Richards, Ryan F" ,"Vela, Israel" ,"Olson, Jeff" ,"Pritchett, Sarah J" ,"Clancy,
Michaela" ,"Heath, Shauna L" ,"Garmoe, Misa"
Cc: "Sebring, Linda" ,"Herndon, Flip" ,"Wolf, Joseph A" ,"Wright, Charles E"

Michael,



attend school.


Tracy

Tracy Libros
206.252.0511



Hello all,






Thank you
Michaela
From: Libros, Tracy
Great thanks. And thanks again for pulling the chart together.

Can you pick Beths brain and maybe refine her ideas about preschool site locations?

The more I think about the extended day situation, I like the idea of having two service models
(something like PreK and PreK/x. Some schools would have both PreK and PreK/x, and wed try to
assign students who need extended day services to the schools with both service model codes.
Of course, I have no idea what the proportions are between PreK and PreK/x and how many sites
wed need, but we ought to be able to do it using linked schools. Then those students would have
one assignment that would include both service models, and wed be able to get counts of how
many ext day students there are, have more clarity in making assignments, etc.

Even if we cant change the coding right now, maybe we can start assigning some students based
on that? In addition to being WAY better for kids, this should also save quite a bit on
transportation.

Im excited I think we can make something like this work! Dont know why we didnt think of it
before! (Im sure there are wrinkles that well see later.)

To: Libros, Tracy

I am as well..I have a revised proposal from the transition team I will send now...
Date:02/13/2014 10:07 PM (GMT-08:00)

Michaela,
Im concerned that we dont have the number of 18-21 transition classes and their associated high
schools pinned down. I need your best judgment on where these are likely to land.
Thanks


Hello all,






Thank you
Michaela
To: Libros, Tracy
No we didn't. We had to add back sm4 for Nova and I think you already updated that...it is the
only change I noted on the charts.
Thanks to you too...This has been quite the process and collaboration.
Much appreciated
Michaela
Date:02/13/2014 9:19 PM (GMT-08:00)
Thanks for doing this!

We didnt make any changes for HS or MS, did we?


Hello all,






Thank you
Michaela
To: Whitworth, Kim
Date: Thursday, February 13, 2014 7:52:07 PM
You too. I agree. I checked with Zee in person, and she agreed with all of the cost issues on our
end. We just need to work out the construction related costs with capital.


Good. And thank you so much for today. It's always so hard for us to say no to things and it was important
for us to have another couple pairs of eyes on this.
KW

Date: Thursday, February 13, 2014 7:49 PM
To: SPS <kdwhitworth@seattleschools.org>

Im going right now :>.


Go home.
KW

Date: Thursday, February 13, 2014 7:45 PM
To: "McWilliams, Zakiyyah B" <zbmcwilliams@seattleschools.org>, "Parks, Karla A"
<kaparks1@seattleschools.org>, "Thorson, Beth M" <bmthorson@seattleschools.org>, "Aramaki,
Kelly" <kearamaki@seattleschools.org>, SPS <kdwhitworth@seattleschools.org>, "Studley, Sherry"
<srstudley@seattleschools.org>, "Brown, Heather A" <habrown@seattleschools.org>, "Halfaker,
Jon" <johalfaker@seattleschools.org>, "Richards, Ryan F" <rfrichards@seattleschools.org>, Is Vela
<isvela@seattleschools.org>, "Olson, Jeff" <jcolson@seattleschools.org>, "Pritchett, Sarah J"
<sjpritchett@seattleschools.org>
Cc: "Libros, Tracy" <trlibros@seattleschools.org>, Sharon Miyata <smmiyata@seattleschools.org>,
"Klopfer, Pamela" <paklopfer@seattleschools.org>, "Olney, Robin" <reolney@seattleschools.org>,
"Carter, Elizabeth R" <ercarter@seattleschools.org>, "Tolley, Michael F"
<mftolley@seattleschools.org>

Hello all,






Thank you
Michaela
To: Klopfer, Pamela
Attachments: Linked Schools 2014-15 Elementary DRAFT 2-13-14.xlsx
Hi Pam,
We need copies for sharing and review at the dept. meeting- maybe half as many as are there
then we need to collect so we dont have drafts out there before going live on the website.
Thank you
Michaela


Hello all,






Thank you
Michaela
To: McWilliams, Zakiyyah B; Parks, Karla A; Thorson, Beth M; Aramaki, Kelly; Whitworth, Kim; Studley, Sherry;
Brown, Heather A; Halfaker, J on; Richards, Ryan F; Vela, Israel; Olson, J eff; Pritchett, Sarah J
Hello all,






Thank you
Michaela
To: Libros, Tracy
Hi,
Here it is finally. We also believe we have all the service model adjustments made

Im going to send this to the ED group and sped supervisors now with the questions regarding
officially calling Pinehurst an Access site, and the potential for middle school access
implementation year one at Pathfinder.
From: Kellie LaRue
To: J oseph A Wolf
Subject: Re: Legislative questions about capacity
Date: Wednesday, February 12, 2014 8:21:22 PM
Hi Joe,
Please know that everything I am adding below, is stuff that I know that you know. The "stating of the obvious" is never a pleasant task. However, as facilities materials are being passed down a full six sigs from where there are starting and will be landing in the hand of people for whom, nothing
is obvious, a critical task here is include the obvious.
Joe -> Flip -> Gerry -> Seattle Delegation -> Higher Ed Subcommittee -> Full Washington Legislative body.
Please accept my comments below in the spirit of respect and collaboration.
Thank you for everything you do!
Kellie
On Feb 11, 2014, at 5:55 PM, Wolf, Joseph A <jawolf@seattleschools.org> wrote:
Kellie: I am forwarding this to you FYI, and in confidence for the time being.
To: Herndon, Flip
Subject: RE: Legislative questions about capacity

Flip see below and attached. Tingyu and I finished these responses a few minutes ago.

My apologies for being unavailable over the weekend. I was pretty much laid flat by a nasty head cold Saturday-Monday after the craziness here last Friday.

Question #1/Response

Have you completed an analysis to see what class size your district can offer without additional state assistance?

Response:

Yes. There are five schools where Class Size Reduction is feasible without additional state assistance (list follows). The attached spreadsheet details the # of new homerooms/portables needed at the remaining schools.

B.F. Day Elementary
Lowell Elementary
Rainier View Elementary
Pinehurst K-8 (Note: This response applies to the schools interimlocation in the Lincoln South Wing. The school can remain through 2016=17 at the latest. A permanent location for the school has not yet been identified.
South Shore K-8

To give a sense of perspective on this very short list, I would include a ratio. Of ____ schools that serve K-3 students. only ____ 4 have any potential space that could be used during the 2013-14 school year.
I would include a note that clearly states that these spaces are available during the 2013-14 school year and that enrollment projections and recent boundary changes indicate a that these schools will not have space for class size reduction, either by X date or just simply the near future or within 3
years.
I would also simply delete Pinehurst K8 as they do not have a home. Just don't include them. That gives you 4 schools. Not much.
Finally if possible, an available homeroom count would be very persuasive. I imagine there is limited room and that there might be a total of up to 10 homeroom available total. The notion that of a total count of _______ K-3 homes that there is only potentially room for 10 more that could be
used for class size reduction is a very dramatic number that would grab attention. It is quite possible that of the nearly 1000 elementary homerooms district wide that there is only an additional 1% available for class size reduction. Yikes. If my back of the envelope is even close that is a
compelling narrative of incredible efficiency in current building utilization.


How many classrooms would you need by school to meet the class size reduction target of 17:1?

Response:

346. See attached spreadsheet for detail.

General Caveat for Questions #1 and #2: These responses are accurate for SPSs current enrollment and programplacement status. The District enrollment is growing by 1,000+ students/year, which increases the need for both GenEd and CSR classrooms. Changes in programdelivery and
placement may also have associated capacity needs, scope unknown at this time.

I think this general caveat is great!!! An additional caveat that it is possible that enrollment growth could outpace current construction plans and if so, there would be zero space available for class size reduction.


What type of space would you build or purchase to meet the class size reduction target? Permanent, Portable or Modular Space?

A more direct answer is ... A combination of permanent, portable and modular space would be necessary to implement class size reduction while accommodating additional enrollment growth. It is possible that new land acquisition would also be required to fully implement class size reduction.
It is highly probably that leased space would be required for geographic enrollment hot spots on both on a short term basis until more permanent solutions could be implemented.
The folks reading this are not looking for the level of nuance that your job requires. They are looking for the size and scope of the issue. Several districts (Like Bremerton as Flip has said many times) have excess capacity and would require minimal capital support for class size reduction. They
want to build an average of high, med and low capital intensive districts so that they can put a stake in the ground for funding goals.
Response:

At the following schools, new 2+ story construction is the only option for increasing capacity/number of homerooms. Addition context in Question #5 response.

K-5 schools:

Alki
Beacon Hill
Highland Park
Roxhill
Queen Anne

K-8 schools:

Jane Addams K-8 (new campus @Pinehurst). Interim site @John Marshall (2014-15, 2015-16) is also full.
Madrona

At all other schools, portable or modular placement is the quickest and least costly option. Caveat: The combination of accommodating projected enrollment growth of 1,000+ students/year and roll-out of CSR may mean that additional sites beyond those listed above run out of available lot
coverage, using portables or modular buildings. Before that milestone is reached we may significantly impinge on parking and/or paved playground space. Without a detailed architectural/engineering analysis of each site its impossible to give a greater level of granularity.

An additional detail here that would be helpful would be to clearly note that lot size coverage is not the only contraint. As OSPI guideline is for schools to ONLY have 10% of their capacity in portables, it would be helpful to break down that while many schools have the lot coverage for
additional portables and portables are physically feasable, it may not be educationally feasible.
Schmitz Park has 16 portables already.
Some metrics that
______ schools have at least on portable
_______ schools have 4+ portables
_______ schools have 8+ portables
etc.
That will give an idea of the complexity of issue without dragging you into a complex conversation about teaching and learning.
Please, please, please, I am begging you on this point. Please do not distinguish between what the portable is being used for. A portable is a portable is a portable as far as the state is concerned. It is completely irrelevant to state level capital planning if the portable is being used for K, 5th, art,
music, teacher staff room, counseling, resource room, sped. It does not matter to them at all what happens inside the portable, they just want to have a generic idea of portable saturation at the district level.

How many portables do you currently have at each elementary school serving K-3 students?

Response:

Total number of portables serving K-3 students: 34. Detail by school in attached spreadsheet.

Grammatically there are TWO ways to read this question. How many k-3 students are housed in portables with their teacher and how many portable structures are on the properties that serve K-3 students. Again, they are trying to estimate portable saturation. I suspect that there are 34
homerooms in portables for K-3 students but that the total number of portables at buildings that have elementary students is much higher. They are looking for the higher number.
As the implementation of the strategy at the state level would push 4th and 5th graders into portables so that K-3 has more homerooms, they are trying to estimate how many portables are already being utilized at the elementary level state wide.

Do you have any site constraints that prohibit additional portables?

Response:

There are four SPS K-5 schools Alki, Beacon Hill, Highland Park and Roxhill that have reached the maximum percentage of lot coverage allowable by the City of Seattle zoning code. Any addition of homerooms at these sites will require replacement of current permanent facilities with new,
two+-story construction.

Queen Anne Elementary School can currently accept additional portables, but the BEX IV classroom/gymnasium project (scheduled to start 2018) will push its lot coverage to the allowable maximum. Any portable placement between now and 2018 would have to be temporary in nature.

Madrona K-8 is at the maximum allowable lot coverage.

The new BEX IV building for the Jane Addams K-8 program@Pinehurst utilizes its site to the allowable maximum. No placement of portables will be possible.

As of the 2014-15 school year, all other K-5, K-8 and option schools can accommodate additional portables. Caveat: It is very important to remember that SPS enrollment is growing by 1,.000+ students/year. The scope of BEX IV does not fully accommodate that projected growth, even given
the current K-3 class sizes. There may come a time when the District will run out of available lot coverage at more elementary schools, just to accommodate enrollment growth.

Again I would break this question into two aspect. There are multiple constraints on portable placement. From a lot coverage perspective ONLY, these schools are unable to accept ANY portables.
These schools can only accept 1-2 additional portables before they run out of lot coverage.
_____
These schools have more than 25% of their capacity already in portables but have lot coverage for more.
________


Question: Does your district have buildings which you are not currently using?

Again, context here is critical. There are buildings in inventory but NOT currently compliant with code for a K-3 facility. A very very general ballpark that $10 - $40 Million could be required to bring the buildings to code a more detail analysis would be required to get a more specific number.
Response:

Following is a list of buildings and their current status.

E.C. Hughes Elementary (West Seattle): Leased through 2014-15 to the Westside School. District intent is to take back site for emergency/interim use starting 2015-16.
($ ____ would be required for this building to be available. Earliest date building could be in use is _____)
Magnolia Elementary: Vacant. Would require substantial capital investment to occupy.
($ ____ would be required for this building to be available)
North Queen Anne: Leased through the 2013-14 school year to the Northwest School. District intent is to use as new home for the Cascade Parent Partnership Program starting 2014-15.
Old Van Asselt (Southeast Seattle): Campus has two buildings, both currently vacant. The 1950s building has been modernized and is ready to occupy. The early 1900s wood frame building would require significant capital investment to occupy. (Flip: This building has the same
issues/challenges as the Magnolia building, but is about 1/2 the size/cost.)
Webster Elementary (Ballard): Leased to Nordic Heritage Museum. District intent is to take site back for active District use; timeline TBD.

There is also the Lake City Buidling - The lease would need to be bought back plus, substantial investment.
General caveat: As stated in the response to Question #5, SPS enrollment is growing by 1,000+ students/year. There will be competing uses for any capacity not explicitly funded (all or in part) by Class Size Reduction dollars.


Currently, is your district offering Pre-K? If so, how many classes are you offering?

Response:

Yes; 41 classes.

Include a note on how demand is growing, creating additional pressure on elementary facilities.

How many classrooms are dedicated to special education? Title I? Art? Music?

Response:

See attached spreadsheet for full detail.

From: Herndon, Flip
To: Wolf, J oseph A; Wang, Tingyu; Richardson, Christopher L
Subject: Fwd: Legislative questions about capacity

We need answers for each of these questions today if possible.

Thanks,

-Flip
Sent from my iPad
From: Gordon Beck <Gordon.Beck@k12.wa.us>
Date: February 11, 2014 at 9:12:43 AM PST
To: "ltherndon@seattleschools.org" <ltherndon@seattleschools.org>, "kcgotsch@seattleschools.org" <kcgotsch@seattleschools.org>
Cc: "cbath@seattleschools.org" <cbath@seattleschools.org>, "andemahy@seattleschools.org" <andemahy@seattleschools.org>
Subject: Legislative questions about capacity
Good morning Flip and Ken,

After speaking with Chris and Anita this morning, I decided to direct this email to both of you hoping that one of you can respond to the following questions. These questions are regarding information being requested from legislators. Unfortunately, this is time sensitive so we need a
response by noon tomorrow. If you have questions please call me. Thank you.

1. Haveyoucompletedananalysistoseewhat classsizeyour district canoffer without additional stateassistance?
2. Howmanyclassroomswouldyouneedbyschool tomeet theclasssizereductiontarget of 17:1?
3. What typeof spacewouldyoubuildor purchasetomeet theclasssizereductiontarget? Permanent, Portableor Modular Space?
4. Howmanyportablesdoyoucurrentlyhaveat eachelementaryschool servingK-3students?
5. Doyouhaveanysiteconstraintsthat wouldprohibit additional portables?
6. Doesyour district havebuildingswhichyouarenot currentlyusing?
7. Currently, isyour district offeringPre-K? If so, howmanyclassesareyouoffering?
8. Howmanyclassroomsarededicatedtospecial education? TitleI? Art? Music?

Gordon Beck, Director
School Facilities & Organization
Office of Superintendent of Public Instruction
POBox 47200
Olympia, WA 98504-7200
Phone: 360-725-6261
gordon.beck@k12.wa.us

<Copy of Classrooms needed for class size reduction 17 to 1 (2).xlsx>
Subject: RE: Olympic View
Date: Wednesday, February 12, 2014 10:55:32 AM
NE Capacity: For moving the Pre-Ks currently at Pinehurst and Jane Addams K-8: SpEds
preference was to move one to Sand Point (to an existing space) and two to Sacajawea (will need
new portables/dedicated outdoor play area to implement).

SW Capacity: Our brief conversation at my desk yesterday was the first I had heard about moving
SpEd Pre-K capacity around. Please send us what you think needs to happen and my team and I
can reflect/respond.

Cc: Carter, Elizabeth R; J enkins, Michael L; Coan, Melissa L; Richardson, Christopher L; Wang, Tingyu

Beth,
Can you detail the playground need more clearly? I understand the need to have appropriate
space, but obviously the funding is a concern.

Im thinking at this point we need to sit and review the overall preschool capacity need and
possible locations as a group after we finalize the elementary sped service locations tomorrow.
Joe, can you send the list of possible sites we are still considering for NE and SW capacity in the
meantime? I seem to have that list clearly from the last thread on this.
Thank you,
Michaela

To: Libros, Tracy
Cc: Clancy, Michaela; Carter, Elizabeth R; J enkins, Michael L; Coan, Melissa L; Richardson, Christopher L;
Wang, Tingyu

There are two vacant rooms: 213 and P3. We need them to accommodate projected 2014-15
enrollment growth, at least in the current #s. There is room to place two more double portables (4
homerooms), then were done. (FYI we consciously placed a double rather than a single portable at
Oly View last summer, to plan for the future. So the existence of a vacant classroom isnt always
evidence of a screw-up on someones part.)

CCing Micheala and Beth, b/c you need to know this: The required dedicated outdoor play area
for SpEd Pre-K costs about $50K/classroom to implement. (Mike J., please confirm this figure
thanks.) There is no explicitly dedicated funding in my BAR for this activity; in my deadline for it
none of the facilities need to roll out the new SpEd delivery model had been daylighted. And I
dont know if it is a Capital-eligible expense, in any event. (Melissa, can you confirm or deny my
BAR says $$ are to support Enrollment Growth and Program Placement: but I dont know if
thats sufficient. Thanks.) We may need to identify another funding source.

From: Libros, Tracy
To: Wolf, J oseph A
Subject: Olympic View

If we reduce SM1g at Olympic View from two classes to one, is there 1 classroom available for sped
preschool? (this is where the principal told me they had a portable they werent using!)

From: Herndon, Flip
To: Wolf, J oseph A
No problem, Joe.
That flu got me last weekend, so I understand completely.
From: <Wolf>, Joseph A <jawolf@seattleschools.org>
Date: Tuesday, February 11, 2014 5:44 PM
Cc: "Richardson, Christopher L" <crichardson@seattleschools.org>, "Wang, Tingyu" <TWANG@seattleschools.org>




Response:


 B.F. Day Elementary
 Lowell Elementary
 Rainier View Elementary
 Pinehurst K-8 (Note: This response applies to the schools interimlocation in the Lincoln South Wing. The school can remain through 2016=17 at the latest. A permanent location for the school has not yet been identified.
 South Shore K-8



Response:





Response:


K-5 schools:

 Alki
 Beacon Hill
 Highland Park
 Roxhill
 Queen Anne

K-8 schools:

 Jane Addams K-8 (new campus @Pinehurst). Interim site @John Marshall (2014-15, 2015-16) is also full.
 Madrona




Response:




Response:

There are four SPS K-5 schools Alki, Beacon Hill, Highland Park and Roxhill that have reached the maximum percentage of lot coverage allowable by the City of Seattle zoning code. Any addition of homerooms at these sites will require replacement of current permanent facilities with new, two+-story
construction.




As of the 2014-15 school year, all other K-5, K-8 and option schools can accommodate additional portables. Caveat: It is very important to remember that SPS enrollment is growing by 1,.000+ students/year. The scope of BEX IV does not fully accommodate that projected growth, even given the
current K-3 class sizes. There may come a time when the District will run out of available lot coverage at more elementary schools, just to accommodate enrollment growth.



Response:


 E.C. Hughes Elementary (West Seattle): Leased through 2014-15 to the Westside School. District intent is to take back site for emergency/interim use starting 2015-16.
 Magnolia Elementary: Vacant. Would require substantial capital investment to occupy.
 North Queen Anne: Leased through the 2013-14 school year to the Northwest School. District intent is to use as new home for the Cascade Parent Partnership Program starting 2014-15.
 Old Van Asselt (Southeast Seattle): Campus has two buildings, both currently vacant. The 1950s building has been modernized and is ready to occupy. The early 1900s wood frame building would require significant capital investment to occupy. (Flip: This
building has the same issues/challenges as the Magnolia building, but is about 1/2 the size/cost.)
 Webster Elementary (Ballard): Leased to Nordic Heritage Museum. District intent is to take site back for active District use; timeline TBD.




Response:

Yes; 41 classes.


Response:


From: Herndon, Flip


Thanks,

-Flip
Sent from my iPad



POBox 47200
Phone: 360-725-6261

From: Kellie LaRue
To: J oseph A Wolf
Thank you Joe.
I have some support that I should be able to give you for these questions. As I suspected many of them are tied to the work that Gail and I have done with the Seattle delegation in terms of highlighting the critical nature of State support for capital funding in order for Seattle to execute on any
education initiative. Core 24 is a great example. Core 24 not only has direct operating expenses in terms of increasing the high school academic load by 12.5% but it also has a dramatic impact on the master schedule by requiring an additionally 12.5% physical capacity at a minimum.
I cant' dig into this until late tonight or tomorrow. However, I can give you a quick highlight.
What they are looking for is the "end of runway" calculation that I mention at every meeting. That calculation would be pretty easy to put together because your team has already done the hard work collecting the data in your data sheets. If helpful, I would be willing to mock this up. I think that
this will really make the work your team does more transparent and should contribute to a less stressful workplace.
They are also looking for a classroom acceleration. This is harder to put together and would be very burdensome on your team to compile. (aka, at least 200 work hours) but I had spoken to Bob Boesche ages ago about a way to data mine hr information to do a work around.
If those items seem helpful, i will mock up a few things for you and send them along.
As always, thank you so much for everything you do. In all honesty, I have been testifying on capacity stuff for 10 years and I am very tired. I am honestly not used to the ongoing lack of impact that I have. But that said, I have so much respect for your work and i am thrilled that the Seattle
Delegation has escalated this to the top of their priority list so I am hanging in there.
When I first starting contacting the Seattle delegation years ago, they regularly said that they NEVER hear from parents so that while my issue is important, there is very little they can do, other than putting pressure on the Superintendant. But it is different now. When Gerry testified, he said that
when he doorbells, he hears about school crowding at almost every door and that was just not true 5 years ago. He also said that most recently. parents have been bringing their K-3 students to come speak to him about how they hate school because it is so crowded. Clearly, they feel a mandate
from their electorate so the amount of involvement is going to increase.
Thank you,
Kellie
On Feb 11, 2014, at 5:55 PM, Wolf, Joseph A <jawolf@seattleschools.org> wrote:
To: Herndon, Flip





Response:


B.F. Day Elementary
Lowell Elementary
South Shore K-8



Response:





Response:


K-5 schools:

Alki
Beacon Hill
Highland Park
Roxhill
Queen Anne

K-8 schools:

Madrona




Response:




Response:

There are four SPS K-5 schools Alki, Beacon Hill, Highland Park and Roxhill that have reached the maximum percentage of lot coverage allowable by the City of Seattle zoning code. Any addition of homerooms at these sites will require replacement of current permanent facilities with new,
two+-story construction.




As of the 2014-15 school year, all other K-5, K-8 and option schools can accommodate additional portables. Caveat: It is very important to remember that SPS enrollment is growing by 1,.000+ students/year. The scope of BEX IV does not fully accommodate that projected growth, even given
the current K-3 class sizes. There may come a time when the District will run out of available lot coverage at more elementary schools, just to accommodate enrollment growth.



Response:






Response:

Yes; 41 classes.



Response:


From: Herndon, Flip


Thanks,

-Flip
Sent from my iPad



POBox 47200
Phone: 360-725-6261

<Copy of Classrooms needed for class size reduction 17 to 1 (2).xlsx>
To: CALVIN RODNEY HUDGEN (rodsberg@me.com); rmacphail@sandi.net; musicbearmn@gmail.com
Cc: josephwolf1@gmail.com
Subject: FW: Legislative questions about capacity
Attachments: Copy of Classrooms needed for class size reduction 17 to 1 (2).xlsx
Eight questions. My day. Its 6 pm; time to go home.

To: Herndon, Flip





Response:


B.F. Day Elementary
Lowell Elementary
South Shore K-8



Response:





Response:


K-5 schools:

Alki
Beacon Hill
Highland Park
Roxhill
Queen Anne

K-8 schools:

Madrona




Response:




Response:

construction.







Response:






Response:

Yes; 41 classes.



Response:


From: Herndon, Flip


Thanks,

-Flip
Sent from my iPad



POBox 47200
Phone: 360-725-6261

To: klarue@me.com
Subject: FW: Legislative questions about capacity
To: Herndon, Flip





Response:


B.F. Day Elementary
Lowell Elementary
South Shore K-8



Response:





Response:


K-5 schools:

Alki
Beacon Hill
Highland Park
Roxhill
Queen Anne

K-8 schools:

Madrona




Response:




Response:

construction.







Response:






Response:

Yes; 41 classes.



Response:


From: Herndon, Flip


Thanks,

-Flip
Sent from my iPad



POBox 47200
Phone: 360-725-6261

To: Herndon, Flip




Response:


B.F. Day Elementary
Lowell Elementary
South Shore K-8



Response:





Response:


K-5 schools:

Alki
Beacon Hill
Highland Park
Roxhill
Queen Anne

K-8 schools:

Madrona




Response:




Response:

construction.







Response:






Response:

Yes; 41 classes.


Response:


From: Herndon, Flip


Thanks,

-Flip
Sent from my iPad



POBox 47200
Phone: 360-725-6261

From: Clancy, Michaela on behalf of Deegan, Teresa
To: Skutack, Mike; Clancy, Michaela
Cc: Matt Rumbaugh - NAC (mrumbaugh@NACARCHITECTURE.com); Lund, Scott A.; Hornby, Anita D
Subject: J ane Addams K-8 @ Pinehurst: SPED Design Review
When: Wednesday, February 12, 2014 1:00 PM-1:30 PM (GMT-08:00) Pacific Time (US & Canada).
Where: JSC - Rm 2016

Note: The GMT offset above does not reflect daylight saving time adjustments.

*~*~*~*~*~*~*~*~*~*

Well the 3:30 on Thursday has already been filled, but I found this time

Thank you,

Teresa
Admin Specialist
Early Childhood Sped Ed
(206) 252- 0809

"Nothing you do for children is ever wasted."
~Garrison Keillor

From: Skutack, Mike
To: Deegan, Teresa
Subject: RE: J ane Addams K-8 @ Pinehurst: SPED Design Review

That works, please send the meeting request.

Thanks!!!

Mike Skutack
Sr. Project Manager
Capital Projects
Phone: 206.252.0669
Fax: 206.252.0573

From: Deegan, Teresa
To: Skutack, Mike
Date: Monday, February 10, 2014 2:46:01 PM
Thank you Mike for your flexibility.

Thank you,

Teresa
Admin Specialist
(206) 252- 0809

~Garrison Keillor

From: Skutack, Mike
To: Deegan, Teresa

Thanks, Ive confirmed. This works great

Mike Skutack
Sr. Project Manager
Capital Projects
Phone: 206.252.0669
Fax: 206.252.0573

From: Deegan, Teresa
To: Skutack, Mike

Hi Mike,

Yes, Michaela has exactly 30 minutes at 3:30 next Thursday, the 13
th
, at 3:30 Does this work for
you? If so I will send the meeting request and reference the same room as todays meeting,
2616?

Thank you,

Teresa
Admin Specialist
(206) 252- 0809

~Garrison Keillor

From: Skutack, Mike
To: Deegan, Teresa

Teresa,

Id like to arrange a 30-40 minute meeting with Michaela to review the new Jane Addams K-8 @
Pinehurst design. Does she have anything available next Thursday?

Mike Skutack
Sr. Project Manager
Capital Projects
Phone: 206.252.0669
Fax: 206.252.0573

To: Herndon, Flip
Cc: Becker, Eric P; Wolf, J oseph A
Subject: FW: Lincoln_Floorplans_02-04-2014.pdf
Date: Monday, February 10, 2014 2:35:24 PM
As you can see I am being asked to meet with the Roy Merca and Special Ed at Lincoln to discuss
room and floor planning. As of right now, I have not been told by anyone in Capital of any
decisions affecting Special Education at Lincoln nor have I been directed to make any revisions to
the bid documents. I dont want give Roy or the Special Ed group any misinformation so any
information or direction will be helpful.

Earl H. Edwards
Mobile 206-551-8849

From: Merca, Roy
Sent: Monday, February 10, 2014 1:09 PM
To: Edwards, Earl H
Cc: Davis, Fanny F; Whitworth, Kim; Garmoe, Misa
Subject: RE: Lincoln_Floorplans_02-04-2014.pdf

Faye and Earl,

Is it possible you two can meet with Kim Whitworth, Misa Garmoe, and myself at Lincoln HS at
12:30 on Wednesday, February 12
th
? We would like to discuss the room and floor planning. Let
me know. Thanks.

Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy
Cc: Davis, Fanny F

Roy-

The plans I sent you represent the assumption that both Special Education programs presently at
Lincoln, would be relocated. As of this morning, I still have not heard anything from Special Ed or
Planning on their disposition or the addition of any other programs moving to Lincoln. We are out
to bid though, so if there are any changes, I will have to have the architects revise the plans.
Generally the square footages are as follows:
S102 550 SF
S104 1,100 SF
S106 800 SF
S110 1,300 SF
S112 1,008 SF
S115 550 SF
S116 550 SF
S201 550 SF
S202 550 SF
S203 550 SF
S205 888 SF
S208 805 SF
S209 805 SF
S210 542 SF
S301 1,100 SF
S305 912 SF
S306 958 SF
S307 1,600SF

As soon as I hear the final decision on the Special Education moves or non-moves, I will let you
know, so you can continue your planning process.

Earl H. Edwards
Mobile 206-551-8849

From: Merca, Roy
To: Edwards, Earl H
Cc: Davis, Fanny F; Whitworth, Kim; Garmoe, Misa

Hi Earl or Faye,

Do you have any floor plans with square footage of each room? All of my elementary teachers
want room 104 which looks on paper as the biggest room. Can you tell me if you will be expanding
any rooms to make it more elementary friendly?

Can you confirm with me if the HS special ed. transition program will stay at the first floor of the
Lincoln building or be moved to another room? Faye, you mentioned that they might be moving to
the rooms in the auditorium? They are currently in rooms 110 and 106. Let me know. Thanks.

Roy Merca
P: 206.252.4600
F:206.252.4601


To: Merca, Roy
Subject: Lincoln_Floorplans_02-04-2014.pdf

Roy-

Here are the cleaned up plans you requested. I printed them on 11 X 17 and they are OK to read.
NDR are Non Designated Rooms, meaning they are abated and will have new vinyl tile floors and
painted, but will not be outfitted with new power and low voltage data (computer and phone).
Before we knew who was moving to Lincoln, we were directed to provide 11 generic elementary
classrooms and 6 NDR.

If you cannot print on 11 X 17, I will print you copies and give them to you.

There is a construction pre-bid walk-thru at Lincoln tomorrow for the prospective contractors at
10:00am. You are invited to attend (late notice) but you would get to hear what the architects and
consultants have in mind for the space.

Earl H. Edwards
Mobile 206-551-8849

From: Clancy, Michaela on behalf of Skutack, Mike
To: Matt Rumbaugh - NAC (mrumbaugh@NACARCHITECTURE.com); Lund, Scott A.; Hornby, Anita D
Subject: FW: J ane Addams K-8 @ Pinehurst: SPED Design Review
Ive secured 30-minutes with SPED to review room furniture needs and curriculum needs. Let me
know if you can make it.

-----Original Appointment-----
To: Clancy, Michaela; Skutack, Mike
When: Wednesday, February 12, 2014 1:00 PM-1:30 PM (UTC-08:00) Pacific Time (US & Canada).
Where: J SC - Room 2616

Well the 3:30 on Thursday has already been filled, but I found this time.

Thank you,

Teresa
Admin Specialist
(206) 252- 0809

~Garrison Keillor

From: Skutack, Mike
To: Deegan, Teresa

That works, please send the meeting request.

Thanks!!!

Mike Skutack
Sr. Project Manager
Capital Projects
Phone: 206.252.0669
Fax: 206.252.0573

To: Libros, Tracy
Subject: RE: J ohn Hay K grade SM4
John Hay K and 1 SM4 now reassigned to Pinehurst. Per Michaela.

S

From: Libros, Tracy
To: Miyata, Sharon
Subject: RE: J ohn Hay K grade SM4

Ready to reassign

To: Libros, Tracy
Subject: J ohn Hay K grade SM4

K grade SM4 is dropped.
Sharon

To: Libros, Tracy
Subject: RE: Is Pinehurst self contained and Access SM4?
That was the plan...new Access site...
From: Libros, Tracy
Subject: Is Pinehurst self contained and Access SM4?

To: Libros, Tracy
Cc: Miyata, Sharon; Parks, Karla A
Subject: RE: Please read AFTER list printing is underway
We'll get to them as soon as we can..
From: Libros, Tracy
Ill leave all these individual reassignments to your end.

To: Libros, Tracy

Yes to Viewlands to Pinehurst. Can the Rogers kiddos be assigned to J ane Addams? Or the new class at
Sacajawea then?

From: Libros, Tracy
Subject: Please read AFTER list printing is underway
Two additional issues Viewlands you wanted to reassign the K sm4s to Pinehurst? (Then Ill close
out SM4 Viewlands at K.)

Rogers, you wanted the 3 Ks SM4 to be reassigned to Thornton Creek there is only 1 seat at
Thornton Creek.

My part of this effort will end when I have the right SMs ready in the system for reassignments to
get made (depending on how long it takes).
From: Kroon, Brent R
Subject: RE: RE:
Tracy, Michaela,
Sounds like you have already touched base on this..
Yes, we can make the letter say whatever you'd like as far as the assignment.
In the past it has said - 'Gen Ed w/SM4 Service (or whatever the program/service is).
From: Libros, Tracy
Cc: Kroon, Brent R
Subject: RE: RE:
Other than K, the only way to see if newly assigned students are new for next year is to look them
up individually.

The letter is a standard letter with places to insert information (like the services).

To: Libros, Tracy
Cc: Kroon, Brent R
Subject: RE: RE:

Yes..confirmed at Hay sm2i sm4i zap sm4. SM4 newly assigned all go to new Pinehurst
program so we need to reassign from our end, correct?

I thought we needed to wait on the linked schools to other depts. Ok.

I don't think we have the manpower to turn all those letters around including translation by the
20th. Ok..Thanks for giving me the outline so I understand.

I am happy to review the text of the letter if you can send over the template. I assume there is
one from last year we can adjust?

I am calling Karla to discuss her team capacity tomorrow to try to get as close as possible with
the reassigns to new programs.

I also need a better idea of which k or newly assigned students we need to move into the new
programs. I have hay, view lands, rainier view and Stevens to madrona on my list but I know
I must be missing some possible moves from our previous list of counts. Is there a way to
capture the newly assigned moves we need to make so I can communicate this to Karla and
team efficiently?

Am at home but cell is next to me..sending over linked schools in a few..

Date:02/09/2014 1:07 PM (GMT-08:00)
Cc: "Kroon, Brent R"
Subject: RE: RE:

Not quite ready to provide anyone else with the chart until were sure it will work. When we know
its ready, then well post it online with other program placement information. Yes, a bunch of K
students will need to be moved around.

In any case, your department will still have to make elementary assignments since there are not 1-1
linkages.

Im in the office and will start changing the program locations to individual grades. (252-0762)

My notes say to add 2i at Hay and leave the SM4. There are 12 assigned to SM2i right now, and 5
assigned to SM4. The SM4s are 4 at K and 1 at 1
st
. The one going into 1
st
grade is newly assigned
this year assignment is EEU in K.

Is this what you want me to do with Hay?
Add 2I at all grades (1 class).
Add sm4i at all grades (1 class)
Zap SM4?

I think we can pull all students with an SM assignment other than DHH and med frag. You would
then have to produce the letter in your department we can provide the master and parent
mailing info. You would have to do a mail merge, then be ready to drop them in the mail on
Thursday. I dont think any special treatment is needed for SM1a, 1b, 1c or do they get a letter
that says General Education w/resource services?

You will also need to include the appropriate translated letter we have the letters and I think
could provide you with information on home language so you would know which students needed
which translation in addition to the English.

BRENT IS THIS CORRECT?

Sent: Sunday, February 09, 2014 11:15 AM
To: Libros, Tracy
Subject: RE: RE:

Ok..working on the linked school chart now. I am realizing what you were saying to me last
night..we have a bunch of K students to move around to the new programs. I am making a list
to make sure I have it right as I am filling in linked schools. Do you want the new chart to go
to Fauu and Ellen in enrollment? They were asking for it Friday PM. I assume this will Mena
the new K's will then be assigned by linked chart which would also help.

Did we add SM4i or SM4 to Hay? It should have been SM4i and the SM4 k students assigned
to Hay need to be assigned to the new Pinehurst program.

Last question...If we don't get through this tomorrow can we pull letters just for the service
models we don't have adjusted assignments? Keep sm1 and DHH and med frag in the
standard group and complete the sm1g through SM4 in house next week before the 20th? I
don't want to go there...but i want to know our options.

I am including Karla so she knows where we are and what is going on..I am calling her now..

Thanks again.
Michaela

Date:02/09/2014 5:48 AM (GMT-08:00)
Subject: RE: RE:

In order to break down the 2i's etc. K-5 into grade bands, I first need to drop their assignments, zap
the K-5 grouping, then enter 2i for each grade. So don't panic and tell anyone entering assignments
today not to panic if they happen to notice some strange looking things. I will print out the list of
assigned students to each school, then drop the assignments, then reassign the students back to 2i at
the appropriate grade. My VPN isn't working - will try to get into the office today to make those changes
so they'll show up correctly Monday morning.
Sent: Saturday, February 08, 2014 9:38 PM
To: Libros, Tracy
Subject: RE:
Ok. I also forgot Rogers reassign of SM4 K students to thorton Creek on my list..emailing
Karla and team now..
Thanks Tracy

Date:02/08/2014 8:56 PM (GMT-08:00)
Subject:

VIEWLANDS
I cant close K SM4 until the current 4 students are reassigned.

Subject: Friday Meeting/SpEd Placement Decisions
Michaela: I'm in another meeting. Please send me the placement decisions. when they are
landed. I met with our project managers for portable placement yesterday, and would like to
give them further direction on where the new SpEd classes are going as soon as I can . If you
need further information from me just let me know. Thanks.
Sent from my iPhone
On Feb 3, 2014, at 7:43 PM, "Clancy, Michaela" <cmclancy@seattleschools.org> wrote:
Joe,
Just wanted to be sure you and Tracy had the information below from Preschool
request per Beth. I believe it went to Joe previously, but I wanted to send again just in
case.
Thanks,
Michaela

Subject: RE: Preschool capacity requests

Here was the original request that we made:
 Move the preschool program
currently at Jane Addams to the current TK classroom at Sandpoint.
 Move the Pinehurst preschool classes
to Sacajawea, where portables were to be added.
 Add a session of preschool/extended
day to Fairmont Park
 Convert the TK program at Van Asselt
to a PreK.
 Maintain one PreK class (two sessions)
at K-5Stem @Boren.
This was created before we walk the old Van Asselt.

Beth Carter
MS 31-720
PO Box 34165
Office: 206-252-0665
Fax: 206-252-0804

Cc: Libros, Tracy
Subject: Preschool capacity requests

Beth,
Can you send the requests We made for preschool sites next year to me again and
to Tracy. I don't seem to have it in my files here at home and my vpn isn't
working this weekend.
Thanks!
Michaela
From: Rogers, Lesley A
To: Libros, Tracy
Subject: RE: questions for tours?
Thanks Tracy. I will take a look at this againAmy M oversees this page and Ill see if she has any
ideas too.

From: Libros, Tracy
To: Rogers, Lesley A

I guess Id still suggest that the 2014-15 information be what they get to directly, and the 2013-14
maps be what require a link. When I clicked on the directory, I just went to the list and didnt focus
on where it says its for 2013-14 only.

Maybe more bold at each section header, with the header saying, instead of Elementary (K-5), to
say 2013-14 K-5. Click here for 2014-15 information.

From: Rogers, Lesley A
To: Libros, Tracy; Nelsen, Debbie; Enrollment Services

The page was updated Monday afternoon; http://www.seattleschools.org/modules/cms/pages.phtml?
pageid=197023&sessionid=a7ee91156da21e8378dc855f70684157&t

Please let me know if you would like other changes.

Thanks,
Lesley

Lesley Rogers
Chief Communications Officer
Cell: 206-255-2811
From: Libros, Tracy
To: Nelsen, Debbie; Enrollment Services
Cc: Rogers, Lesley A
Debbie see notes below.

Lesley This is another reason that whats on the school directory page needs to be clearly labeled
as for 2013-14. Bert Carson can work with the appropriate person to identify where the new maps
can be found. Id suggest that the 2014-15 maps and geozones be what people get to when they
go to the school directory, and that it be clearly labeled as for 2014-15. Then there could be a link
to the 2013-14 current information. Less confusion, because most people are certainly focused on
next year.

To: Libros, Tracy; Enrollment Services
Subject: questions for tours?

Can you please clarify what we should tell parents during tours?

There seems to be confusion coming directly from District staff. One parent was told by District
staff that she COULD NOT enroll in our program for K or 1st and had to wait until we were at our
new Pinehurst site to enroll.

Im guessing she might have been told that she couldnt enroll until Open Enrollment, which is
correct.

A handful of parents were told by District that the GeoZone placement would be determined by our
current JAK8 Geozone. This is contrary to our information that it would be based on the new
Pinehurst GeoZone.

The Board approved that the current Pinehurst K-8 GeoZone would become the Jane Addams K-8
GeoZone effective for 2014-15 assignments. Here are the 2014-15 approved GeoZones.
Jane Addams K-8 Geo Zone for 2014-15 (added 1.24.14)
McDonald International Geo Zone for 2014-15 (added 1.24.14)
Queen Anne for 2014-15 Geo Zone (added 1.24.14)
John Stanford International Geo Zone for 2014-15 (added 1.24.14)

Thanks, Debbie

Deborah Nelsen
Principal
Jane Addams K-8
252-4500

From: McEvoy, Pegi
To: Westgard, Bob
Cc: Libros, Tracy
Subject: FW: Interim Transport for Pinehurst K-8
Bob,
Can you work with Tracy on the answer to these questions? Pegi

From: Amy Levengood [mailto:levengooda@hotmail.com]
To: McEvoy, Pegi; Libros, Tracy
Cc: Peaslee, Sharon D; Carr, Sherry L
Subject: Interim Transport for Pinehurst K-8

I am contacting you to ask about the transportation exception PK8 will get if the transportation
item is voted through tomorrow.
Wilson-Pacific is not slated to be open until the fall of 2017. The exception would need to
cover the 16/17 school year to include the whole time we are at the interim site.
I've been told that our current geo-zone is JAMS, so that new families from that area enrolling
for next year can expect transportation.
Is this correct? Pinehurst does not have a new geo-zone map.
When the new W-P geo-zone is decided will we have transport for it?
Amy Levengood
Pinehurst Site Council Co-Chair
From: Libros, Tracy
To: McEvoy, Pegi
Subject: FW: Interim Transport for Pinehurst K-8
There isnt a geozone for Pinehurst anymore. One would be developed when they more into
Wilson-Pacific. Not sure how this impacts transportation.

From: Amy Levengood [mailto:levengooda@hotmail.com]
To: McEvoy, Pegi; Libros, Tracy
Cc: Peaslee, Sharon D; Carr, Sherry L
Subject: Interim Transport for Pinehurst K-8

I am contacting you to ask about the transportation exception PK8 will get if the transportation
item is voted through tomorrow.
Wilson-Pacific is not slated to be open until the fall of 2017. The exception would need to
cover the 16/17 school year to include the whole time we are at the interim site.
I've been told that our current geo-zone is JAMS, so that new families from that area enrolling
for next year can expect transportation.
Is this correct? Pinehurst does not have a new geo-zone map.
When the new W-P geo-zone is decided will we have transport for it?
Amy Levengood
Pinehurst Site Council Co-Chair
To: Wang, Tingyu
Subject: Re: Special Education Program Information for 2014-2015
Date: Wednesday, J anuary 29, 2014 7:41:08 PM
Thanks Tingyu. I will touch base with you tomorrow on this and other details.
Sent from my iPhone
On Jan 29, 2014, at 4:33 PM, "Wang, Tingyu" <TWANG@seattleschools.org> wrote:
Joe please see attached SpEd program doc. An intermediate level SM4 class will be added at Sacajawea.
So we may need to plan to add three portables (2 for SpEd PreK, 1 for this new SpEd class) IN ADDITION to
the two portables needed for enrollment growth.

Tingyu

To: Wang, Tingyu; Richardson, Christopher L
Cc: Graefinghoff, Eva
Subject: Fwd: Special Education Program Information for 2014-2015

FYI for Annual Capacity Mgmt. discussion.
Sent from my iPhone
From: "Clancy, Michaela" <cmclancy@seattleschools.org>
Date: January 22, 2014 at 8:09:50 PM PST
To: "Libros, Tracy" <trlibros@seattleschools.org>, "McWilliams, Zakiyyah B"
<zbmcwilliams@seattleschools.org>, "Tolley, Michael F" <mftolley@seattleschools.org>
Cc: "Wright, Charles E" <cewright1@seattleschools.org>, "Wallace, Venetia H"
<vhwallace@seattleschools.org>, "Wiley, Delinda" <dwiley@seattleschools.org>,
"Studley, Sherry" <srstudley@seattleschools.org>, "Brown, Heather A"
<habrown@seattleschools.org>, "Herndon, Flip" <ltherndon@seattleschools.org>,
"Wolf, Joseph A" <jawolf@seattleschools.org>, "Carter, Elizabeth R"
<ercarter@seattleschools.org>, "Klopfer, Pamela" <paklopfer@seattleschools.org>
Subject: RE: Special Education Program Information for 2014-2015
<image001.gif>
Hello all,
After our work this week with Tracy and clarifications in each region regarding needs and
current services, we have updated our capacity requests for additional programs and removal
of programs. This draft includes early childhood requests and changes. I also understand that
placement for the Assistive technology team and Preschool assessment team are also
currently under review. I have attached the updated proposals. Please let me know if there
are additional clarifications needed.
Thank you
Michaela

Elementary Schools
 8 Pilot Schools 2013-2014 School Year to continue with
Access K-5
th
Services within their service model. Ratio for Access is 10:1:3 per the CBA. New
classrooms are proposed below to continue the service model implementation at each site.
1. Daniel Bagley
2. John Hay
3. Broadview Thomson
4. Laurelhurst
5. Graham Hill
6. Stevens
7. South Shore
8. Arbor Heights
Elementary Program Additions or Conversions
Capacity and new program model implementation dictates that some schools in each region add a
self- contained (SM3/4/1g) classrooms or programs.
 (A capacity review needs to be completed in regard to
these requested additional classes for next year. )
Central Region Program/Class to be Added or Changed Staff to be added
Madrona K-8 ADD: two SM3 2 certs
4 IAs
John Hay*

ADD: One 3-5 SM4 1 cert
2 IAs
Stevens* Convert SM4 classroom to SM3 (10:1:2) to complete
SM3/Access implementation
None- convert
current staffing
NE Region Program/Class to be Added or Changed Staff to be added
Sacajawea ADD: One Intermediate SM4 (previously planned
when 1 class was recently added.)
1 cert
2 IAs
Laurelhurst* ADD: One Intermediate SM3 1 cert
2 IAs
NW Region

Program/Class to be Added or Changed Staff to be added
Broadview Thomson* ADD: One Intermediate SM4 1 cert
2 IAs
Daniel Bagley* ADD: One Intermediate SM4 1 cert
2 IAs
SE Region Program/Class to be Added or Changed Staff to be added
Emerson ADD: Intermediate SM1g
Maintain current primary SM1g
1 cert
1 IA
MLK CHANGE: Sm2 to SM4
ADD: One SM4 (Primary and Intermediate service)
1 cert
3 IAs
South Shore* ADD: One Intermediate SM3 1 cert
2 IAs
Graham Hill* ADD: One Intermediate SM4 1 cert
2 IAs
Rainer View ADD: One Intermediate SM4

1 cert
2 IAs
SW Region Program/Class to be Added or Changed Staff to be added
Arbor Heights* ADD: One Intermediate SM1g 1 cert
1 IA
* - Current ACCESS Pilot Sites
Reduction of General Education Seats for Elementary Self Contained Students

Not all students attending self-contained programs require a general education seat in addition to
their self-contained setting seat. Although this is an IEP team decision, data show that most
students in Medically Fragile Programs (Med Frag), and some SM4 low incidence programs do not
need to be allocated both seats.
 Proposal: students in Med Frag program are allocated
only self-contained seats. All Med Frag seats K-12.
 Proposal: specific low incidence SM4 elementary
classrooms be allocated 4 (half) gen ed seats. See list below for affected schools: This would apply
to SM4 elementary and K-8 sites, as well as middle school and high school.
Self-contained SM4 programs include:
o NW Region: Bagley,
Viewlands
o Central Region: Lowell,
Thurgood Marshall, Leschi
o NE Region: Green Lake,
Thornton Creek (2 classrooms only), Sacajawea
o Southwest Region:
Roxhill
o Southeast Region: Orca,
Graham Hill (one classroom only), MLK, Wing Luke

Convert/Close Transitional Kindergartens (TK)
Proposal: Convert all existing TK Classrooms to Developmental Preschool Classrooms. This will
require an additional one IA FTE.

This conversion will work towards satisfying the capacity needs for an increase in developmental
preschools. Additionally, since TKs are standalone classrooms it is difficult to matriculate students
through a consistent riser process if the TK is not also their neighborhood school. Students served
in TK classrooms can be served in existing programs ranging from SM1 (resource room) to SM4
(self- contained).

ECSE classroom proposals:

Move preschool program from Jane Addams to current TK classroom at Sandpoint
Move the Pinehurst preschool program to Sacajawea (portables)
Add a session of preschool and extended day to Fairmount Park
Convert the TK program at Van Assalt to Pre-K
Maintain Pre-K at K-5 STEM at Boren

Convert SM4 Designation of Students
SM4 is an umbrella category for many different types of students including a wide variety of
disabilities. As per each individual IEP, some of these students spend their whole school day in
special education settings; others spend the majority of their school day in the general education
classrooms. In order to effectively delineate services and track students/programs, SM4 programs
should be given a different designation according to the program type in which they are enrolled.

 Proposal: SM4 programs who primarily serve
students in a self contained setting be coded as SM4i (internal only) and noted as
inclusion or self-contained cohorts on external and internal documents to effectively
differentiate the two types of programs.

<image003.png>

In closing, I would like to thank everyone very much for the continued support of your departments,
specifically the Executive Leadership Team, Facilities, Capital, Enrollment, and Human Resources.
I feel we have strengthened our collaborative working relationship over the first half of this school
year. I look forward to our continued planning.

Thank you.

From: Libros, Tracy
To: McWilliams, Zakiyyah B; Tolley, Michael F
Cc: Wright, Charles E; Wallace, Venetia H; Wiley, Delinda; Clancy, Michaela; Studley, Sherry;
Brown, Heather A; Herndon, Flip; Wolf, J oseph A

Zakiyyah Thanks to you and your staff for the work that went into pulling all of these
recommendations together. As youll see, Ive put in numerous questions and comments
because a very high level of detail is needed for enrollment.

As a general comment, I can see that you are trying to look forward to the new model being
more widely implemented. However, we really need to think carefully about where we want
multiple classes, and whether we have enough students in different areas to warrant a full
continuum (or more). As has been discussed at various times, we also need to be sure that
we are locating continuum services in schools that are big enough (in terms of enrollment) to
provide a true inclusion experience for students who need that approach.

Im happy to clarify/ discuss any of this. Please let me know how I can help for next steps.
Tracy

From: McWilliams, Zakiyyah B
Sent: Monday, J anuary 13, 2014 8:32 PM
To: Libros, Tracy; Tolley, Michael F
Cc: Wright, Charles E; Wallace, Venetia H; Wiley, Delinda; Clancy, Michaela; Studley, Sherry;
Brown, Heather A
Subject: Special Education Program Information for 2014-2015

Hi Michael and Tracy;

Per your request please note the attached draft memorandum that includes Special
Education Program additions and changes for 2014 2015.

The only programs that need to be added to this are the SM2, SM3 and SM4 programs
for Jane Addams (JAMS), which we should have by Thursday, 1/16/14. The SM1
(resource) for JAMS is included on the attached memo.

Please do not hesitate to call should you have questions.

Zakiyyah McWilliams, Executive Director
Office of Special Education
2445 3rd Avenue South
Seattle WA 98134
Leave Messages with:
Pam Klopfer, Senior Administrative Assistant
206.252.0054

"No one who achieves success does so without the help of others. The wise and
confident acknowledge this help with gratitude."
By Alfred North Whitehead

<SPED capacity proposals 1-22-14.docx>
To: Herndon, Flip
Cc: Becker, Eric P; Wolf, J oseph A
Subject: Second Elementary at Lincoln South Wing
All-

The Lincoln construction project is out to bid. The contractors pre bid site walk through is next
week, February 5
th
. Bids are due February 25
th
.

The project was designed as a generic elementary school and all classroom spaces in the south
wing were considered available for occupation, including the classrooms currently being used by
the NHHS Medically Fragile program and the Ballard Special Education program for 18-21 year
olds. These programs occupy three of the four classrooms in the southwest portion of the first
floor.

Some of the existing classrooms were too small for elementary programs so walls are being
removed and/or relocated to make adequately sized classrooms. The final configuration of
classrooms, including the first floor areas being used by the special education programs, will yield
11 classrooms and 6 Non Designated Rooms NDR). The rooms and corridors will be abated, but
only the 11 classrooms will be totally outfitted with data and power, not the NDR rooms due to the
limited budget constraints.

I have heard rumors and desires that the NHHS Medically Fragile and the Ballard Special Education
programs would like to stay in the Lincoln building. If this is in fact the case, then we need to
direct the architect to redesign portions of the project to make up for the lost classrooms and issue
an addendum prior to the bid. The architect submitted for a permit on January 15
th
but any
revisions would not be submitted until after the permit is issued.

Obviously, time is of the essence. Please let me know how to proceed so I can advise all parties.
The Pinehurst administration and staff is awaiting a final plan so they can assign their staff and
programs.

Earl H. Edwards
Mobile 206-551-8849

From: Couvillion, Kelley A
To: Bohrer, Melinda S; Bryhan, Christopher J ; Clancy, Michaela
Cc: Scott, Daniel
Subject: RE: Caseload concerns
Date: Wednesday, J anuary 29, 2014 9:43:58 AM
We are waiting to post and start the hiring process.

Thanks

Kelley Couvillion MS OTR/L

Occupational Therapy Team Leader
Graham Hill Elementary
252-0834

From: Bohrer, Melinda S
To: Bryhan, Christopher J ; Couvillion, Kelley A; Clancy, Michaela
Cc: Scott, Daniel
Subject: Caseload concerns

Hi Michaela, Kelley, and Chris,

My caseload continues to expand. I now have 15 students on my caseload in 3 school in .3FTE. The
PT needs at Thornton Creek were heavy (now at 7 students), so I borrowed from Pinehurst.
Pinehurst has been growing and is now at 6 students. I do have help from Judy, so I am covering
Pinehurst in 1 hour a week. But, Judy gave time to Greenwood, so now she is maxed out at
Pinehurst also. We are getting a new student next week that has PT and OT services. But, I think
Judy and I are both full, so I am unsure how we will be able to provide services. I have already
given up my group time at Pinehurst, and am down to 1 hour at Pinehurst a week. My opinion is
that Pinehurst deserves a full day OT. Is there any help available?

Mindi Bohrer, PT, OTR/L
msbohrer@seattleschools.org
Pinehurst, Eckstein, Laurelhurst

To: Barrett, Mike B
Subject: RE: 2014-15 portable implementation
Date: Tuesday, J anuary 28, 2014 3:58:56 PM
Mike per our conversations see lists below; they reflect the 60-70% certainty bar we agreed to.
Some schools appear in more than one list,

Portable Placement - Support of New SpEd Delivery Model

1 single at each of the following sites:

Bagley
John Hay
Broadview-Thomson
Laurelhurst
Graham Hill
Stevens
Boren/Arbor Heights (for two years, 2014-15/2015-16)

Portable Placement Support of Relocation of SpEd Pre-K Currently at Pinehurst K-8

Sacajawea: 1 double/2 singles as appropriate. Need to coordinate with Beth Carter (SpEd
leadership) re. need for restrooms, dedicated outdoor play area, other interior mods/FF&E
Pre-K requirements

Portable Placement Support of SpEd Program at Nathan Hale HS

1 double/2 singles as appropriate

Portable Placement Support of Projected Increase in GenEd Enrollment

West Seattle ES: 1 double/2 singles
Sand Point: 1 single
McDonald: 1 double/2 singles
John Rogers: 3 homerooms total
Olympic Hills: Special case. Needs 1 double/2 singles for 2014-15 school year only, until
move to interim site @ Cedar Park
Sacajawea: 1 double/2 singles. Also in SpEd Pre-K list above
Maple: 1 double/2 singles
Gatzert: 1 single
John Muir: 1 single
Leschi: 1 single (Flip may decide to use space currently occupied by private Pre-K but that is
not certain at present)
Northgate: 1double/2 singles
Viewlands: 1 double/2 singles

Let me know if you have any questions/concerns.

_____________________________________________
From: Barrett, Mike B
Sent: Friday, J anuary 24, 2014 12:23 PM
To: Wolf, J oseph A
Cc: J enkins, Michael L
Subject: RE: 2014-15 portable implementation

Joe,
In order to manage expectations as we approach next weeks meeting Id like to let you know
where were at with hiring our AE Design & Permitting Services. Next Wednesday, Jan 29
th
well be
reviewing the AE proposals with the task of scoring their proposals and making the selection(s) of
one or more consultants. In order to immediately follow up with awarded AE contract(s) well
need to be able base our award on school-specific scopes of work. Between now and next
Wednesday Id like to confirm the school names/scopes that we can include in next weeks awards.
.
Can you meet with Mike and I next Monday to confirm all (or any) of the schools/scopes that can
be included in contracts that well issue next week?
Thank you,
-Mike B 2-0211

From: Graefinghoff, Eva
To: Graefinghoff, Eva; Wolf, J oseph A; Richardson, Christopher L; Wang, Tingyu; Barrett, Mike B;
J enkins, Michael L; J ohnson, Kathy; Clifton, Fran; Hornby, Anita D
Subject: 2014-15 portable implementation
When: Wednesday, J anuary 29, 2014 2:30 PM-3:30 PM (GMT-08:00) Pacific Time (US & Canada).
Where: 2010

From: Wang, Tingyu
To: Carter, Elizabeth R; Clancy, Michaela
Subject: RE: 2013-14 PreK sites
Date: Monday, J anuary 27, 2014 12:05:57 PM
Thank you Michaela and Beth!
Sent: Monday, January 27, 2014 6:26 AM
To: Clancy, Michaela; Wang, Tingyu
Yes, the preschool list is complete!
Beth Carter
________________________________________
Sent: Sunday, January 26, 2014 10:21 AM
To: Carter, Elizabeth R; Wang, Tingyu
Hi Beth and Tingyu,
Just checking so we can confirm. Beth, with the addition of dhh preschool at TOPS is the list below correct?
Thank you
Michaela
From: "Carter, Elizabeth R"
Date:01/24/2014 4:41 PM (GMT-08:00)
To: "Wang, Tingyu" ,"Clancy, Michaela"
The preschoolers are in a separate class from the older children.
From: Wang, Tingyu
Sent: Friday, January 24, 2014 4:18 PM
To: Carter, Elizabeth R; Clancy, Michaela
Does the DHH program at TOPS have both preschool kids and other grades or just preschool?
To: Clancy, Michaela; Wang, Tingyu
I don't know if you want to include the DHH preschool at TOPS.
From: Klopfer, Pamela On Behalf Of Clancy, Michaela
Subject: FW: 2013-14 PreK sites
FYI -
Pamela Klopfer
(206) 252-0054
paklopfer@seattleschools.org<mailto:paklopfer@seattleschools.org>
From: Wang, Tingyu
Cc: Wolf, Joseph A
Subject: 2013-14 PreK sites
Hi Michaela,
I'd like to confirm with you that following list of SpEd PreK list is correct. Please let me know if I missed any.
Thanks!
Gatzert
Lowell
Madrona
Thurgood Marshall
TOPS
Green Lake
Jane Addams K-8
AS#2 (current Pinehurst)
Broadview-Thomson
Greenwood
Viewlands
Concord
K-5 STEM at Boren
West Seattle Elem.
Alki
Dunlap
Dearborn Park
Tingyu Wang
Capital Planning
To: Bath, Christine
Subject: RE: Agenda for Monday, J anuary 27, 2014 Meeting
Date: Monday, J anuary 27, 2014 11:20:05 AM
Importance: High
Chris please forward this to Flip ASAP. Thanks!

Sent: Monday, J anuary 27, 2014 11:18 AM
To: Bath, Christine; Libros, Tracy
Subject: RE: Agenda for Monday, J anuary 27, 2014 Meeting

Flip I am bringing 20 copies of my 01/22 BAR, and am working w/Chris & Tingyu on an bullet point
information sheet that expands on several topics. FYI

We will address portable needs when possible by relocating existing units no longer
needed due to opening of new BEX IV capacity. The Board has also given unofficial
direction (verbal, not part of a BAR but with a Board quorum present) to demolish
old/non-movable portables, when no longer needed to support current/projected site
enrollment. Both these actions should be possible at Eckstein this summer. Mike B. has
identified four newer (post-1990) portables readily available for relocation. Some number
of older portables could be demolished, depending on what the new 5-year projections tell
us.

Schools where we have run out of options for adding homerooms, given current site
realities. Current 2014-15 estimates from Enrollment Planning give us three schools: Alki,
Beacon Hill and Roxhill. Chris & Tingyu are developing a matrix of the non-GenEd
programs/functions at Beacon Hill and Roxhill, the spaces they occupy and potential, if any
for relocation to other sites. For Beacon Hill I will have Mike B./Mike J. give us a read on
the potential for carving homerooms out of the current open plan setup.

At Alki we have run out of room, period. We created the last possible homeroom Summer
2013 by relocating OT/PT to a smaller space.

The district has addressed growth by increasing class size and adding an IA (Bryant is an
example) so that is a potential interim solution but of course needs buy-in from the site(s)
and T&L leadership.

Two of our portable moves or purchases are supporting relocation of the Pinehurst K-8
Pre-K to Sacajawea (site vetted/approved by SpEd leadership). Sacajawea also looks to
need two new homerooms for GenEd growth. We will need to outfit the Pre-K portables
to support that function, and reserve space for a dedicated play area. I am working with
Gretchen to coordinate the portable location site planning activity with the
planning/design work on the new playground funded by the City.

Capital Planning will develop a revised Annual Capacity Management Master
Spreadsheet based on the results of the new 5-Year Forecast. We will receive the
forecast sometime in the 02/03-10 time frame and have a new spreadsheet two working
days following.

From: Bath, Christine
Subject: FW: Agenda for Monday, J anuary 27, 2014 Meeting

I didnt see you copied on this though he probably sent it separately. chris

From: Herndon, Flip
To: Bath, Christine
Subject: FW: Agenda for Monday, J anuary 27, 2014 Meeting

Chris,

Can you gather whatever material we need for this afternoon?

Joe and Tracy,

Anything you can think of that you need for this afternoon?

-Flip

From: Elizabeth Wong [mailto:e_a_wong@hotmail.com]
Sent: Wednesday, J anuary 22, 2014 2:25 PM
To: Herndon, Flip
Cc: Lauren McGuire/SPS PTSA; Carl Sweetland/FACMAC
Subject: Agenda for Monday, J anuary 27, 2014 Meeting

Dear Flip:

Thanks for the meeting today.

Per that discussion, this is what we understand we agreed to address on Monday, January 27
and the full FACMAC meeting:

1) Boundaries 2013 Update: brief summary of where things have landed, highlights of
exceptions or grandfathering, current unknowns, communication plan (Tracy/20-30
minutes);

2) Intermediate Term Capacity Management (ITCM): outcome of January 22 Board vote,
highlights of plan (North Queen Anne, portables, etc.), program placement implications,
discussion of timeline for program and other decisions related to ITCM, communication plan
(Joe/20-30 minutes);

3) Enrollment Planning/Open Enrollment Timeline: update on student information system,
impact on release schedule of enrollment reports (what reports are pending and when will
they be released), deadlines for enrollment data, revised timeline (in response to data
delays) (Flip/Tracy/20-30 minutes);

4) Winter/Spring 2014 Planning Outlook: key Board decisions, meetings and work sessions
that will inform Facilities and Capacity Management, best time frame for FACMAC input,
meeting dates (Flip/20-30 minutes)

We did not discuss BEX IV, but it would be great if we could receive a quick update on where
various BEX IV projects are in their development and implementation.

Lauren/Carl, do you have anything to add that I may have overlooked?

Thanks all and see you Monday,

Elizabeth
To: Libros, Tracy
Subject: RE: School name question
Date: Friday, J anuary 24, 2014 12:04:36 PM
Yes. All K-8 schools have K-8 as part of the name that is used to label maps.

From: Libros, Tracy
Sent: Friday, J anuary 24, 2014 11:56 AM
To: Carson, Hubert W
Subject: FW: School name question

Just use Pinehurst K-8 (Do other schools with K-8 as part of their name have K-8 on the maps?)

From: English, Ron
Sent: Friday, J anuary 24, 2014 11:49 AM
To: Herndon, Flip
Cc: Libros, Tracy; Carson, Hubert W
Subject: Re: School name question

Pinehurst K-8 is the official name
Sent from my iPhone
On Jan 24, 2014, at 11:22 AM, "Herndon, Flip" <ltherndon@seattleschools.org> wrote:
I think Pinehurst until there is an official name change. I'm including Ron on this.
Sent from my iPad
On Jan 24, 2014, at 9:35 AM, "Libros, Tracy" <trlibros@seattleschools.org> wrote:
We are finalizing various maps that will be posted and used in the future.
Right now, so as not to leave anyone out, we have a long name:

Pinehurst/AS#1/Indian Heritage

How would you like us to show it? We could go back to the current name
and just call it Pinehurst?
To: Christiansen, Tina
Cc: Libros, Tracy
Subject: maps to list on the "Enrollment Planning - Growth Boundaries" web page
Date: Friday, J anuary 24, 2014 6:31:07 AM
Hi Lisa,

I think we need a few more maps listed on the Enrollment Planning - Growth Boundaries web page:
http://www.seattleschools.org/modules/cms/pages.phtml?
sessionid=ccf146f69579b13ece8378ea337c422b&pageid=294923&sessionid=ccf146f69579b13ece8378ea337c422b

We need 3 Elem AA maps added to the list that already includes 9 Elem AAs that change in 2014:
Alki
Gatewood
West Seattle Elem

I believe that you are already working on adding these 3 maps.
Portions of the 2013 AAs for these schools are becoming part of the 2014 Fairmount Park Elem AA

We need Geographic Zone maps for the 4 elementary schools that have changed or have new geo zones for 2014:
Jane Addams K-8
Queen Anne
McDonald
John Stanford

The 2014 Jane Addams K-8 geo zone will not be located at the 2014 Jane Addams Middle School building.
Instead, for 2014 it centers on the old Pinehurst site that will become the new location of Jane Addams K-8.
The interim 2014 site for the school (not the geo zone) is the John Marshall building.

The Queen Anne geo zone aligns to the changed 2014 Hay AA boundary and has the addition of the 2014 Coe AA
boundary.

McDonald is a new geozone centered on the McDonald school and includes part of the 2013 McDonald AA.

John Stanford is a new geozone centered on the John Stanford school and includes the 2013 John Stanford AA and
part of the 2013 McDonald AA.

Not sure if it is necessary to mention, but there will be no Pinehurst geozone for 2014 since the Pinehurst site is
closed for construction of the new Jane Addams K-8 school.

Thanks,
-Bert

To: Libros, Tracy
Subject: RE: Special Education ProgramInformation for 2014-2015
Date: Thursday, J anuary 23, 2014 7:26:54 PM
No we decided against that after our last discussion. The way you had it on the chart today was correct.
Date:01/23/2014 6:04 PM(GMT-08:00)
Do the middle schools you gave me get the same asterisk and note about Access?

Sent: Thursday, J anuary 23, 2014 6:02 PM
To: Libros, Tracy

Just for elementary- those were on the chart I hand wrote on last night.
Thank you,
Michaela

From: Libros, Tracy

So we should have two SM4 columns on each chart, saying SM4 Inclusion and SM4 self-contained?

To: Libros, Tracy; McWilliams, Zakiyyah B; Tolley, Michael F
Cc: Wright, Charles E; Wallace, Venetia H; Wiley, Delinda; Herndon, Flip; Wolf, J oseph A

Hi Tracy,
Answers below. If i missed anything let me know. We also have the emergent possible Med Frag HS need in SE issue to address as I sent earlier today. Thank you as well.
Michaela
From: Libros, Tracy
To: Clancy, Michaela; McWilliams, Zakiyyah B; Tolley, Michael F
Michaela,
Thanks for your hard work in moving this process ahead. Ive got a couple of notes below in red (especially highlighted items) as well as some clarifications based on our work yesterday.
Tracy

Cc: Wright, Charles E; Wallace, Venetia H; Wiley, Delinda; Studley, Sherry; Brown, Heather A; Herndon, Flip; Wolf, J oseph A; Carter, Elizabeth R; Klopfer, Pamela

Hello all,
After our work this week with Tracy and clarifications in each region regarding needs and current services, we have updated our capacity requests for additional programs and removal of programs. This draft includes early childhood requests and changes. I also understand that placement for the Assistive technology team and Preschool assessment team are also currently under review. I have attached the updated proposals. Please let me know if there are additional clarifications needed.
Thank you
Michaela

ElementarySchools
8Pilot Schools(Arewenowcallingthesepilot schoolsinsteadof initial implementationschools?I knowtherewassomesensitivityaroundthelanguage.) No, weshouldcontinuetorefer tothisasimplementationyear one, andnext year asimplementationyear 2. Theworkpilot isindeedsensitivetothetaskforce.
13-2014School Year tocontinuewithAccessK-5th Serviceswithintheir servicemodel. Ratiofor Accessis10:1:3per theCBA. Newclassroomsareproposedbelowtocontinuetheservicemodel implementationat eachsite.
1. Daniel Bagley
2. JohnHay
3. BroadviewThomson
4. Laurelhurst
5. GrahamHill
6. Stevens
7. SouthShore
8. Arbor Heights
ElementaryProgramAdditionsor Conversions
Capacityandnewprogrammodel implementationdictatesthat someschoolsineachregionaddaself- contained(SM3/4/1g) classroomsor programs.
(Acapacityreviewneedstobecompletedinregardtotheserequestedadditional classesfor next year. )
Central Region Program/ClasstobeAddedor Changed Staff tobeadded
MadronaK-8 ADD: twoSM3(elementarygrades)Correct 2certs
4IAs
JohnHay*

ADD: One3-5SM4 1cert
2IAs
Stevens* Convert SM4classroomtoSM3(10:1:2) tocomplete
SM3/Accessimplementation
None- convert
current staffing
NERegion Program/ClasstobeAddedor Changed Staff tobeadded
Sacajawea ADD: OneIntermediateSM4(previouslyplanned
when1classwasrecentlyadded.)
1cert
2IAs
Laurelhurst* ADD: OneIntermediateSM3 1cert
2IAs
NWRegion

Program/ClasstobeAddedor Changed Staff tobeadded
BroadviewThomson* ADD: OneIntermediateSM4 1cert
2IAs
Daniel Bagley* ADD: OneIntermediateSM4 1cert
2IAs
SERegion Program/ClasstobeAddedor Changed Staff tobeadded
Emerson ADD: IntermediateSM1g
Maintaincurrent primarySM1g
1cert
1IA
MLK CHANGE: Sm2toSM4
ADD: OneSM4(PrimaryandIntermediateservice)
1cert
3IAs
SouthShore* ADD: OneIntermediateSM3(elementarygrades)
Correct
1cert
2IAs
GrahamHill* ADD: OneIntermediateSM4 1cert
2IAs
Rainer View ADD: OneIntermediateSM4

1cert
2IAs
SWRegion Program/ClasstobeAddedor Changed Staff tobeadded
Arbor Heights* ADD: OneIntermediateSM1g(theyalreadyhave2
SM1gclassesareyourequestinga3rdclass? We
convertedoneof thecurrent SM1gclassroomstoK-
5Accessthisyear. Thisreplacesthat conversion,
andaddsthefull continuumof servicesfor this
servicemodel typetoabuildinginSW. Theyare
oneof theimplementationyear oneschools.
1cert
1IA
*- Current ACCESSPilot Sites
Reductionof General EducationSeatsfor ElementarySelf ContainedStudents

Not all studentsattendingself-containedprogramsrequireageneral educationseat inadditiontotheir self-containedsettingseat. AlthoughthisisanIEPteamdecision, datashowthat most studentsinMedicallyFragilePrograms(MedFrag), andsomeSM4lowincidenceprogramsdonot needtobeallocatedbothseats.
Proposal: studentsinMedFragprogramareallocatedonlyself-containedseats. All MedFragseatsK-12.
Proposal: specificlowincidenceSM4elementaryclassroomsbeallocated4(half) genedseats. Seelist belowfor affectedschools: ThiswouldapplytoSM4elementaryandK-8sites, aswell asmiddleschool andhighschool.
Self-containedSM4programsinclude:
o NWRegion: Bagley, Viewlands
o Central Region: Lowell, ThurgoodMarshall, Leschi
o NERegion: GreenLake, ThorntonCreek(2classroomsonly), Sacajawea
o Southwest Region: Roxhill
o Southeast Region: Orca, GrahamHill (oneclassroomonly), MLK, WingLuke

Convert/CloseTransitional Kindergartens(TK)
Proposal: Convert all existingTKClassroomstoDevelopmental Preschool Classrooms. Thiswill requireanadditional oneIAFTE.

Thisconversionwill worktowardssatisfyingthecapacityneedsfor anincreaseindevelopmental preschools. Additionally, sinceTKsarestandaloneclassroomsit isdifficult tomatriculatestudentsthroughaconsistent riser processif theTKisnot alsotheir neighborhoodschool. StudentsservedinTKclassroomscanbeservedinexistingprogramsrangingfromSM1(resourceroom) toSM4(self- contained).

ECSEclassroomproposals:

Movepreschool programfromJaneAddamstocurrent TKclassroomat Sandpoint
MovethePinehurst preschool programtoSacajawea(portables)
Addasessionof preschool andextendeddaytoFairmount Park
Convert theTKprogramat VanAssalt toPre-K
MaintainPre-Kat K-5STEMat Boren

Convert SM4Designationof Students
SM4isanumbrellacategoryfor manydifferent typesof studentsincludingawidevarietyof disabilities. Asper eachindividual IEP, someof thesestudentsspendtheir wholeschool dayinspecial educationsettings; othersspendthemajorityof their school dayinthegeneral educationclassrooms. Inorder toeffectivelydelineateservicesandtrackstudents/programs, SM4programsshouldbegivenadifferent designationaccordingtotheprogramtypeinwhichtheyareenrolled.

Proposal: SM4programswhoprimarilyservestudentsinaself containedsettingbecodedasSM4i (internal only) andnotedasinclusionor self-containedcohortsonexternal andinternal documentstoeffectivelydifferentiatethetwotypesof programs. (I thought weagreedtouseSM4for theself-contained, andinternal codingof 4i for inclusion.) Correct, but onlyoninternal documentsaswedraftedyesterday. Onexternal documentsweareusingthetext, inclusionor self contained. Thisshouldresolvenext year
asweareabletoroll out morefull servicecontinuumschoolsasnewbuildingsareabletosupport them, andphaseout thestandaloneprograms.

Thankyou.

From: Libros, Tracy
Cc: Wright, Charles E; Wallace, Venetia H; Wiley, Delinda; Clancy, Michaela; Studley, Sherry; Brown, Heather A; Herndon, Flip; Wolf, J oseph A

Zakiyyah Thanks to you and your staff for the work that went into pulling all of these recommendations together. As youll see, Ive put in numerous questions and comments because a very high level of detail is needed for enrollment.

As a general comment, I can see that you are trying to look forward to the new model being more widely implemented. However, we really need to think carefully about where we want multiple classes, and whether we have enough students in different areas to warrant a full continuum (or more). As has been discussed at various times, we also need to be sure that we are locating continuum services in schools that are big enough (in terms of enrollment) to provide a true inclusion experience for
students who need that approach.

Tracy

Cc: Wright, Charles E; Wallace, Venetia H; Wiley, Delinda; Clancy, Michaela; Studley, Sherry; Brown, Heather A
Subject: Special Education ProgramInformation for 2014-2015


Per your request please note the attached draft memorandum that includes Special Education Program additions and changes for 2014 2015.

The only programs that need to be added to this are the SM2, SM3 and SM4 programs for Jane Addams (JAMS), which we should have by Thursday, 1/16/14. The SM1 (resource) for JAMS is included on the attached memo.


Seattle WA 98134
206.252.0054

"No one who achieves success does so without the help of others. The wise and confident acknowledge this help with gratitude."

From: Libros, Tracy
To: "katie heiser"
Subject: RE: Geozone Tiebreaker for J ane Addams K-8
Attachments: J A GEOZONE.pdf
The Geozone will be based on the future location at the Pinehurst site beginning in 2014-15.

From: katie heiser [mailto:ktmama@gmail.com]
To: Libros, Tracy
Subject: Geozone Tiebreaker for J ane Addams K-8

Hello,

Our family is considering sending both of our children to Jane Addams K-8 beginning in
2015-2015 (they would be in grades 1 and 6). We have not been able to discern which
geozone will be used for tiebreakers during Open Enrollment (present location at Jane
Addams building, next year's location at John Marshall building, or the final location at
Pinehurst building). Can you please clarify? It would be much appreciated.

Thanks so much,
Katie Sowers
To: Wolf, J oseph A
Date: Thursday, J anuary 23, 2014 10:14:40 AM
Joe,
Thank you. Please let me know as you need clarification. I also am hearing from numbers checks by regional
supervisors the last few days we may need an additional high school med frag class in SE or SW. I just let
Tracy know this so she can check numbers. We did not include this on the attached proposal as it just
surfaced as a potential need from our data gathering this week.
Thanks again,
Michaela
From: "Wolf, Joseph A"
Date:01/23/2014 10:03 AM (GMT-08:00)
Cc: "Libros, Tracy"
Subject: Re: Special Education Program Information for 2014-2015
Michaela - thank you for laying out the changes so clearly and comprehensively; it will make our work in
Capital go that much more smoothly.
Sent from my iPhone
On Jan 22, 2014, at 8:10 PM, "Clancy, Michaela" <cmclancy@seattleschools.org> wrote:
<image001.gif>
Hello all,
After our work this week with Tracy and clarifications in each region regarding needs and current
services, we have updated our capacity requests for additional programs and removal of programs.
This draft includes early childhood requests and changes. I also understand that placement for the
Assistive technology team and Preschool assessment team are also currently under review. I have
attached the updated proposals. Please let me know if there are additional clarifications needed.
Thank you
Michaela

Elementary Schools
8 Pilot Schools 2013-2014 School Year to continue with Access K-5
th
Services within their
service model. Ratio for Access is 10:1:3 per the CBA. New classrooms are proposed below to
continue the service model implementation at each site.
1. Daniel Bagley
2. John Hay
3. Broadview Thomson
4. Laurelhurst
5. Graham Hill
6. Stevens
7. South Shore
8. Arbor Heights
Capacity and new program model implementation dictates that some schools in each region add a
self- contained (SM3/4/1g) classrooms or programs.
(A capacity review needs to be completed in regard to these requested additional classes for next
year. )
4 IAs
John Hay*

2 IAs
None- convert
current staffing
1 cert
2 IAs
2 IAs
NW Region

2 IAs
2 IAs
1 cert
1 IA
1 cert
3 IAs
2 IAs
2 IAs

1 cert
2 IAs
1 IA

Not all students attending self-contained programs require a general education seat in addition to their
self-contained setting seat. Although this is an IEP team decision, data show that most students in
Medically Fragile Programs (Med Frag), and some SM4 low incidence programs do not need to be
allocated both seats.
Proposal: students in Med Frag program are allocated only self-contained seats. All Med Frag
seats K-12.
Proposal: specific low incidence SM4 elementary classrooms be allocated 4 (half) gen ed seats.
See list below for affected schools: This would apply to SM4 elementary and K-8 sites, as well as
middle school and high school.
o NW Region: Bagley, Viewlands
o Central Region: Lowell, Thurgood Marshall, Leschi
o NE Region: Green Lake, Thornton Creek (2 classrooms only), Sacajawea
o Southeast Region: Orca, Graham Hill (one classroom only), MLK, Wing
Luke

Proposal: Convert all existing TK Classrooms to Developmental Preschool Classrooms. This will require
an additional one IA FTE.

This conversion will work towards satisfying the capacity needs for an increase in developmental
preschools. Additionally, since TKs are standalone classrooms it is difficult to matriculate students through
a consistent riser process if the TK is not also their neighborhood school. Students served in TK
classrooms can be served in existing programs ranging from SM1 (resource room) to SM4 (self-
contained).



SM4 is an umbrella category for many different types of students including a wide variety of disabilities. As
per each individual IEP, some of these students spend their whole school day in special education
settings; others spend the majority of their school day in the general education classrooms. In order to
effectively delineate services and track students/programs, SM4 programs should be given a different
designation according to the program type in which they are enrolled.

Proposal: SM4 programs who primarily serve students in a self contained setting be coded as
SM4i (internal only) and noted as inclusion or self-contained cohorts on external and internal
documents to effectively differentiate the two types of programs.

In closing, I would like to thank everyone very much for the continued support of your departments,
specifically the Executive Leadership Team, Facilities, Capital, Enrollment, and Human Resources. I feel
we have strengthened our collaborative working relationship over the first half of this school year. I look
forward to our continued planning.

Thank you.

From: Libros, Tracy
Cc: Wright, Charles E; Wallace, Venetia H; Wiley, Delinda; Clancy, Michaela; Studley, Sherry; Brown,
Heather A; Herndon, Flip; Wolf, J oseph A

recommendations together. As youll see, Ive put in numerous questions and comments because a
very high level of detail is needed for enrollment.

As a general comment, I can see that you are trying to look forward to the new model being more
widely implemented. However, we really need to think carefully about where we want multiple
classes, and whether we have enough students in different areas to warrant a full continuum (or
<image003.png>
more). As has been discussed at various times, we also need to be sure that we are locating
continuum services in schools that are big enough (in terms of enrollment) to provide a true
inclusion experience for students who need that approach.

Tracy

Heather A



The only programs that need to be added to this are the SM2, SM3 and SM4 programs for Jane
Addams (JAMS), which we should have by Thursday, 1/16/14. The SM1 (resource) for JAMS is
included on the attached memo.


Seattle WA 98134
206.252.0054

"No one who achieves success does so without the help of others. The wise and confident
acknowledge this help with gratitude."

<SPED capacity proposals 1-22-14.docx>
To: Stewart, Michelle A; Cao, Xiaowei; Tsui, Christina A; Carson, Hubert W
Cc: Boekelman, Laine; Libros, Tracy; Shafer, Elaine
Subject: RE: New schools, option schools, other schools, Geogrphiclookup table Data changes on UAT
Changes 1-6 as below, go ahead and deploy.

We are confirming the lists where we need kids to be retyped and reassigned (from our meeting in
December)..

That should be pretty straightforward, well need that data to be updated in pretty short order
once we send it to you..

Thanks,
BRent

From: Stewart, Michelle A
To: Cao, Xiaowei; Kroon, Brent R; Tsui, Christina A; Carson, Hubert W
Cc: Boekelman, Laine; Libros, Tracy

Where are we on this testing and cleanup, Brent?

Michelle

From: Cao, Xiaowei
To: Kroon, Brent R; Stewart, Michelle A; Tsui, Christina A; Carson, Hubert W
Cc: Boekelman, Laine; Libros, Tracy

Hi, Brent,

Have we done all the testing? When should we deploy the changes on the bottom of the email to
production?
Or you need more testing or other processes to go with it?

Thanks,

Xiaowei Cao

SQL Server DBA
Department of Technology Services
Work: (206)252-0307
Cell: (206)793-0084

To: Stewart, Michelle A; Tsui, Christina A; Cao, Xiaowei; Carson, Hubert W
Cc: Boekelman, Laine

Dont want to mess with Powerschool data I dont have test environment for that..
Michelle I think your suggestion is best because we are working with database in a test
environment, correct?

To: Kroon, Brent R; Tsui, Christina A; Cao, Xiaowei; Carson, Hubert W
Cc: Boekelman, Laine

Yes, you can create a new student. Or, simply change the Assignment address of an existing student
to a given address and see what the SAS interface comes up with.

To: Tsui, Christina A; Cao, Xiaowei; Carson, Hubert W
Cc: Boekelman, Laine; Stewart, Michelle A

Yes, I have been looking through the SAS environment So far, no surprises.

As far as testing the geographic table We have tested it on our end (one of our primary tests was
provding that data using the new Geography layers).

An appropriate test or tests would be to do assignments of a new student in any of the new
changed areas (Jane Addams MS, Fairmount Park, Lowell, Madrona) to make sure those new
geographies show up as the designated school.

I can look at existing students who are in the new areas to make sure their attendance area
designations are correct..

Is there any way we can generate a new student?

From: Tsui, Christina A
To: Cao, Xiaowei; Kroon, Brent R; Carson, Hubert W
Cc: Boekelman, Laine; Stewart, Michelle A
Importance: High

Yes, this is urgent but Enrollment Planning is supposed to test the geographic table part. I dont
know how to test it unless Enrollment Planning will send me some testing cases.

Brent, are you and Bert testing all the next year changes Xiaowei has make on SAS UAT? If you
want us to run tests for you, you have to let us know what you need.

Thanks.

Best Regards,

Christina Tsui

Applications Developer
Phone: 206-252-0519
eMail: catsui@seattleschools.org

From: Cao, Xiaowei
To: Stewart, Michelle A; Tsui, Christina A
Cc: Kroon, Brent R; Boekelman, Laine

I found out the TempSite record also needs to be inserted into SiteSchool table as separate records
in addition to permanent site. They should show up now.

Also when at year end processing, if we know we no longer will have temp sites for these two
schools for school year 2015-2016, we will then not copy these records forward.
Let me know if we decided at that time.

Christina, when the geographic table part will be tested?

I was under impression this is kind of urgent, so rushed to finish those scripts, so when should we
deploy all these into production?

Xiaowei Cao

SQL Server DBA
Work: (206)252-0307
Cell: (206)793-0084

To: Cao, Xiaowei; Tsui, Christina A

Xiaowei,

I dont see the temporary site change for Jane Addams K-8 in UAT.

Am I missing something?

Michelle

Same for Pinehurst.

From: Cao, Xiaowei
Sent: Tuesday, J anuary 07, 2014 9:33 AM
To: Stewart, Michelle A; Tsui, Christina A
Subject: New schools, option schools, other schools, Geogrphiclookup table Data changes on UAT

Hi, Michelle and Christina,

There are going to be a lot of backend data changes on our next release.

I have finished 3 scripts to deal with the new schools, option schools, and gisGeographicLookup
table update. And I have deployed them to snocsdq1 UAT environment.
This needs to be fully tested by two of you and if necessary the enrollment planning staff too.

You probably already have test cases, but below are the summaries I did for the updates and they
should be covered by the test cases. Please see anything else missing for school changes.

1-5 Michelle, 6 Christina, or all may be enrollment planning.

1. For two new schools 106, 222 - Jane Addams MS, Fairmount

New service area, new attendance area, school, Site School, School Grade, School
Program, School Range Program --- according to the attached documents.

2. For Jane Adams K-8
Change service area from Eckstein to Jane Addams middle school
TempSite change to 108
Geophiczone keeps 292

3. For Pinehurst K-8
No geographic zone any more
Change service area to 115 Whitman
Temporary siteID: change to 15 Lincoln building

4. For John standford intl, MCdonald change to Option schools from attendance school

Change category to 2 option school
Change attendance area to null for the schools
Add service area 105 Hamilton to the two schools.
Add two new geographic zones for the two schools.

5. For 3 attendance schools below they need to change the service areaID to 106 from 104

261: Olympic hills
266: John Rogers
268: SACAJAWEA

6. For gisGeographicLookup in AssignmentStaging
Christina will come with test cases
I see there are some test cases in the data maintenance documents in subversion
too.

For the SRP offerings, when deployed to production, Enrollment planning needs to look in detail to
see any changes or additions should be modified and added from website interface.

Thank you,
Xiaowei Cao

SQL Server DBA
Work: (206)252-0307
Cell: (206)793-0084

From: Libros, Tracy
Yes, because the PreK students dont also hold a gen ed seat. So essentially it will give us about 48 gen ed
seats for no additional money (depending, of course, on how things sort out at individual schools).

To: Libros, Tracy

It says that they are converting the TK classrooms to Preschool Classrooms. Does this really free
anything up?

From: Libros, Tracy
Subject: FW: Special Education Program Information for 2014-2015

Heres some more information from sped. What might be of particular interest to you that could require
changes in the model is highlighted below. Also, they are adding SM3 back in at high schools, and
eliminating TK. (The TK elimination will free up 12 seats per school for K, since gen ed seats wont need to
be held for them. There are four TK sites currently, so thats 48 gen ed seats that will now be available.
Tracy

Cc: Wright, Charles E; Wallace, Venetia H; Wiley, Delinda; Studley, Sherry; Brown, Heather A; Herndon, Flip;
Wolf, J oseph A; Carter, Elizabeth R; Klopfer, Pamela

Hello all,
After our work this week with Tracy and clarifications in each region regarding needs and current services,
we have updated our capacity requests for additional programs and removal of programs. This draft
includes early childhood requests and changes. I also understand that placement for the Assistive
technology team and Preschool assessment team are also currently under review. I have attached the
updated proposals. Please let me know if there are additional clarifications needed.
Thank you
Michaela

Elementary Schools
8 Pilot Schools 2013-2014 School Year to continue with Access K-5
th
Services within their service model.
Ratio for Access is 10:1:3 per the CBA. New classrooms are proposed below to continue the service
model implementation at each site.
1. Daniel Bagley
2. John Hay
4. Laurelhurst
5. Graham Hill
6. Stevens
7. South Shore
8. Arbor Heights
Capacity and new program model implementation dictates that some schools in each region add a self-
contained (SM3/4/1g) classrooms or programs.
(A capacity review needs to be completed in regard to these requested additional classes for next year. )
4 IAs
John Hay*

2 IAs
None- convert
current staffing
1 cert
2 IAs
2 IAs
NW Region

2 IAs
2 IAs
1 cert
1 IA
1 cert
3 IAs
2 IAs
2 IAs

1 cert
2 IAs
1 IA

Not all students attending self-contained programs require a general education seat in addition to their self-
contained setting seat. Although this is an IEP team decision, data show that most students in Medically Fragile
Programs (Med Frag), and some SM4 low incidence programs do not need to be allocated both seats.
Proposal: students in Med Frag program are allocated only self-contained seats. All Med Frag seats K-12.
Proposal: specific low incidence SM4 elementary classrooms be allocated 4 (half) gen ed seats. See list
below for affected schools: This would apply to SM4 elementary and K-8 sites, as well as middle school
and high school.
o Southeast Region: Orca, Graham Hill (one classroom only), MLK, Wing Luke

Proposal: Convert all existing TK Classrooms to Developmental Preschool Classrooms. This will require an
additional one IA FTE.

This conversion will work towards satisfying the capacity needs for an increase in developmental preschools.
Additionally, since TKs are standalone classrooms it is difficult to matriculate students through a consistent riser
process if the TK is not also their neighborhood school. Students served in TK classrooms can be served in
existing programs ranging from SM1 (resource room) to SM4 (self- contained).



SM4 is an umbrella category for many different types of students including a wide variety of disabilities. As per
each individual IEP, some of these students spend their whole school day in special education settings; others
spend the majority of their school day in the general education classrooms. In order to effectively delineate
services and track students/programs, SM4 programs should be given a different designation according to the
program type in which they are enrolled.

Proposal: SM4 programs who primarily serve students in a self contained setting be coded as SM4i
(internal only) and noted as inclusion or self-contained cohorts on external and internal documents to
effectively differentiate the two types of programs.

In closing, I would like to thank everyone very much for the continued support of your departments, specifically
the Executive Leadership Team, Facilities, Capital, Enrollment, and Human Resources. I feel we have
strengthened our collaborative working relationship over the first half of this school year. I look forward to our
continued planning.

Thank you.

From: Libros, Tracy
Cc: Wright, Charles E; Wallace, Venetia H; Wiley, Delinda; Clancy, Michaela; Studley, Sherry; Brown, Heather A;
Herndon, Flip; Wolf, J oseph A

Zakiyyah Thanks to you and your staff for the work that went into pulling all of these recommendations
together. As youll see, Ive put in numerous questions and comments because a very high level of detail is
needed for enrollment.

As a general comment, I can see that you are trying to look forward to the new model being more widely
implemented. However, we really need to think carefully about where we want multiple classes, and
whether we have enough students in different areas to warrant a full continuum (or more). As has been
discussed at various times, we also need to be sure that we are locating continuum services in schools that
are big enough (in terms of enrollment) to provide a true inclusion experience for students who need that
approach.

Tracy



Per your request please note the attached draft memorandum that includes Special Education
Program additions and changes for 2014 2015.



Seattle WA 98134
206.252.0054


From: Libros, Tracy
To: Clancy, Michaela; McWilliams, Zakiyyah B; Tolley, Michael F
Michaela,
Thanks for your hard work in moving this process ahead. Ive got a couple of notes below in red (especially
highlighted items) as well as some clarifications based on our work yesterday.
Tracy

Cc: Wright, Charles E; Wallace, Venetia H; Wiley, Delinda; Studley, Sherry; Brown, Heather A; Herndon, Flip;
Wolf, J oseph A; Carter, Elizabeth R; Klopfer, Pamela

Hello all,
After our work this week with Tracy and clarifications in each region regarding needs and current services,
we have updated our capacity requests for additional programs and removal of programs. This draft
includes early childhood requests and changes. I also understand that placement for the Assistive
technology team and Preschool assessment team are also currently under review. I have attached the
updated proposals. Please let me know if there are additional clarifications needed.
Thank you
Michaela

Elementary Schools
8 Pilot Schools (Are we now calling these pilot schools instead of initial implementation schools? I know
there was some sensitivity around the language.) 2013-2014 School Year to continue with Access K-5
th
Services within their service model. Ratio for Access is 10:1:3 per the CBA. New classrooms are
proposed below to continue the service model implementation at each site.
1. Daniel Bagley
2. John Hay
4. Laurelhurst
5. Graham Hill
6. Stevens
7. South Shore
8. Arbor Heights
Capacity and new program model implementation dictates that some schools in each region add a self-
contained (SM3/4/1g) classrooms or programs.
(A capacity review needs to be completed in regard to these requested additional classes for next year. )
Madrona K-8 ADD: two SM3 (elementary grades) 2 certs
4 IAs
John Hay*

2 IAs
None- convert
current staffing
1 cert
2 IAs
2 IAs
NW Region

2 IAs
2 IAs
1 cert
1 IA
1 cert
3 IAs
South Shore* ADD: One Intermediate SM3 (elementary grades) 1 cert
2 IAs
2 IAs

1 cert
2 IAs
Arbor Heights* ADD: One Intermediate SM1g (they already have 2
SM1g classes are you requesting a 3rd class?
1 cert
1 IA

Not all students attending self-contained programs require a general education seat in addition to their self-
contained setting seat. Although this is an IEP team decision, data show that most students in Medically Fragile
Programs (Med Frag), and some SM4 low incidence programs do not need to be allocated both seats.
Proposal: students in Med Frag program are allocated only self-contained seats. All Med Frag seats K-12.
Proposal: specific low incidence SM4 elementary classrooms be allocated 4 (half) gen ed seats. See list
below for affected schools: This would apply to SM4 elementary and K-8 sites, as well as middle school
and high school.
o Southeast Region: Orca, Graham Hill (one classroom only), MLK, Wing Luke

Proposal: Convert all existing TK Classrooms to Developmental Preschool Classrooms. This will require an
additional one IA FTE.

This conversion will work towards satisfying the capacity needs for an increase in developmental preschools.
Additionally, since TKs are standalone classrooms it is difficult to matriculate students through a consistent riser
process if the TK is not also their neighborhood school. Students served in TK classrooms can be served in
existing programs ranging from SM1 (resource room) to SM4 (self- contained).



SM4 is an umbrella category for many different types of students including a wide variety of disabilities. As per
each individual IEP, some of these students spend their whole school day in special education settings; others
spend the majority of their school day in the general education classrooms. In order to effectively delineate
services and track students/programs, SM4 programs should be given a different designation according to the
program type in which they are enrolled.

Proposal: SM4 programs who primarily serve students in a self contained setting be coded as SM4i
(internal only) and noted as inclusion or self-contained cohorts on external and internal documents to
effectively differentiate the two types of programs. (I thought we agreed to use SM4 for the self-
contained, and internal coding of 4i for inclusion.)

In closing, I would like to thank everyone very much for the continued support of your departments, specifically
the Executive Leadership Team, Facilities, Capital, Enrollment, and Human Resources. I feel we have
strengthened our collaborative working relationship over the first half of this school year. I look forward to our
continued planning.

Thank you.

From: Libros, Tracy
Cc: Wright, Charles E; Wallace, Venetia H; Wiley, Delinda; Clancy, Michaela; Studley, Sherry; Brown, Heather A;
Herndon, Flip; Wolf, J oseph A

Zakiyyah Thanks to you and your staff for the work that went into pulling all of these recommendations
together. As youll see, Ive put in numerous questions and comments because a very high level of detail is
needed for enrollment.

As a general comment, I can see that you are trying to look forward to the new model being more widely
implemented. However, we really need to think carefully about where we want multiple classes, and
whether we have enough students in different areas to warrant a full continuum (or more). As has been
discussed at various times, we also need to be sure that we are locating continuum services in schools that
are big enough (in terms of enrollment) to provide a true inclusion experience for students who need that
approach.

Tracy



Per your request please note the attached draft memorandum that includes Special Education
Program additions and changes for 2014 2015.



Seattle WA 98134
206.252.0054


From: Drorbaugh, Michele E
To: Libros, Tracy
Cc: Reyes, Ellen
Subject: Students attending J ane Addams K-8, Arbor Heights, Pinehurst K-8
Date: Tuesday, J anuary 21, 2014 6:25:49 AM
Tracy;

Can you give me attendance numbers on the following schools;

Jane Addams K-8 Regular Ed Special Needs
Arbor Heights Regular Ed Special Needs
Pinehurst K-8 Regular Ed Special Needs

I need to get a count of students to lock down # of buses needed to transport to alternate site
2014-2015.

Thank you;

Michele Drorbaugh

Michele Drorbaugh
Transportation Manager
206-252-0943
206-605-8682
medrorbaugh@seattleschools.org

From: Libros, Tracy
To: Wolf, J oseph A
Not even a guess. Theoretically, SpEd was going to have all of next years data (service models)
entered by Friday, but there are many decisions to be made first. Youve presumably noticed that
except for a few conversions (TK to PreK), everything is an add.

To: Libros, Tracy

Tracy thanks for forwarding this. I read through the attachment and am having Chris and Tingyu
do so as well.

Do you have a read on when the decisions with capacity implications and it looks like there could
be several will be made? My Capacity Mgmt. BAR assumes a net wash for SpEd, except for the
three SpEd Pre-K classes we are moving from Pinehurst and JA K-8.

From: Libros, Tracy



Tracy

Heather A



The only programs that need to be added to this are the SM2, SM3 and SM4 programs for
Jane Addams (JAMS), which we should have by Thursday, 1/16/14. The SM1 (resource) for
JAMS is included on the attached memo.


Seattle WA 98134
206.252.0054


To: Libros, Tracy
Attachments: 2014-2015 Program Staffing Proposal TL Notes.docx
Tracy thanks for forwarding this. I read through the attachment and am having Chris and Tingyu
do so as well.

Do you have a read on when the decisions with capacity implications and it looks like there could
be several will be made? My Capacity Mgmt. BAR assumes a net wash for SpEd, except for the
three SpEd Pre-K classes we are moving from Pinehurst and JA K-8.

From: Libros, Tracy



Tracy

Heather A



The only programs that need to be added to this are the SM2, SM3 and SM4 programs for
Jane Addams (JAMS), which we should have by Thursday, 1/16/14. The SM1 (resource) for
JAMS is included on the attached memo.


Seattle WA 98134
206.252.0054


To: Herndon, Flip; Garmoe, Misa
Cc: Edwards, Earl H
Subject: FW: Sped Programs at Lincoln & Move of AS-1/Indian Heritage
Importance: High
Flip & Misa - bringing you into this conversation.

From Earl's message immediately below: "Pinehurst and Indian Heritage are taking all of the south
wing ..."

The South Wing modernization project Earl is managing will bring online about 325 seats of
capacity. The estimate for AS-1/Indian Heritage is about 150 students. From my perspective the
program should not need the entire South Wing. Has a cap on space to be occupied been set with
the program leadership?

Related issue: SpEd tenants in the South Wing and their relocation. Not included in my Annual
Capacity Management BAR per Flips direction.

Sent: Wednesday, January 15, 2014 11:42 AM
To: Wolf, Joseph A; Richardson, Christopher L
Subject: FW: Sped Programs at Lincoln
Importance: High

From the email below, Special Ed and Capital are not on the same page it seems.

Pinehurst and Indian Heritage are taking all of the south wing and both Sp Ed programs need to
move for construction to occur.

Earl H. Edwards
Mobile 206-551-8849

From: Johnson, Kathy
To: Edwards, Earl H
Importance: High

By chance I got this email - they think they can stay another year kj

Sent: Tuesday, January 14, 2014 8:54 PM
To: Garmoe, Misa
Cc: Johnson, Kathy
Subject: Re: Sped Programs at Lincoln

It's a good question. I can find out tomorrow.

Northeast Region and 18-21 Transition Programs srstudley@seattleschools.org
(206) 406-5992

> On Jan 14, 2014, at 8:53 PM, "Garmoe, Misa" <smgarmoe@seattleschools.org> wrote:
>
> Don't laugh at this question...just throwing it out to try and problem solve.
>
> Does APP Lincoln or Pinehurst have a nurse that we can arrange to have available (like increase
fte)?
>
> Misa Garmoe
> Director of School Operations PK-12
> ________________________________________
> From: Studley, Sherry
> Sent: Tuesday, January 14, 2014 8:36 PM
> To: Garmoe, Misa; Johnson, Kathy
> Subject: RE: Sped Programs at Lincoln
>
> Hi Misa,
>
> The Hale program can certainly move to the bottom floor. The real problem is that the Ballard
program already on the bottom floor is not optimally placed at the Lincoln site. The program
serves medically fragile students, but is placed at an elementary site that does not have a full time
nurse, and that does not service breakfast and lunch during conference week.
>
>
> Sherry R. Studley Ed.D
> Special Education Supervisor NE region
> 206-406-5992
> srstudley@seattleschools.org
> ________________________________________
> From: Garmoe, Misa
> To: Studley, Sherry; Johnson, Kathy
> Subject: Sped Programs at Lincoln
>
> Sherry and Kathy,
>
> There are two Sped classrooms at Lincoln that we have discussed before. Ballard and Nathan
Hale correct? I believe the Ballard class is on the bottom floor and the Nathan Hale class is on the
second floor, correct? Initially the conversation was that the programs needs to be moved out of
Lincoln. We have since come to the determination that they could probably stay in that building
(at least for next year).
>
> However, can we move the program on the 2nd floor down to the bottom floor? Possibly next to
the Ballard program? Is that classroom on the second floor just chairs and desks or is there more
equipment that would be difficult/expensive to move? Pinehurst school will be taking over the
entire second floor and we did not want that one class in between all the Pinehurst classrooms and
Pinehurst needs that classroom space.
>
> Thank you!!!
>
> Misa Garmoe

Subject: RE: New Homes for SpEd Pre-K"s Currently at Pinehurst and J ane Addams K-8
Beth I am ccing Flip on this response, as he is the final authority regarding some of the answers
to your questions.

I can say that regarding ability to accept/support additional facilities, Sacajawea and Northgate are
better fits than the other area schools and I would support that choice. Ill work with Flip on next
steps and we will keep you posted.

To: Wolf, J oseph A
Cc: Clancy, Michaela; McWilliams, Zakiyyah B
Subject: RE: New Homes for SpEd Pre-K's Currently at Pinehurst and J ane Addams K-8

Hi Joe,
Thank you for helping us to find places for our preschool classes that are currently housed at
Pinehurst and Jane Addams. I have a few questions. Are the plans to place the preschool
programs in these portables? Are these new or existing portables? If they are new, are we
allowed to configure the space so that it is appropriate for preschool children? Will these portables
be plumbed and have bathrooms? We had talked about the possibility of Northgate and
Sacajawea. Are those buildings still possible?
Thank you again Joe for your work on this. I look forward to our continued work to have places
ready for our preschoolers for next fall.

Beth Carter
MS 31-720
PO Box 34165
Office: 206-252-0665
Fax: 206-252-0804

From: Klopfer, Pamela On Behalf Of McWilliams, Zakiyyah B
To: Wolf, J oseph A
Cc: Clancy, Michaela; McWilliams, Zakiyyah B; Carter, Elizabeth R
Subject: RE: New Homes for SpEd Pre-K's Currently at Pinehurst and J ane Addams K-8

Elizabeth Carter is the interim early childhood supervisor for our special education preschool
programs and she should be included in these emails as well.

Pamela Klopfer
(206) 252-0054

Cc: Herndon, Flip; Libros, Tracy; Wang, Tingyu; Richardson, Christopher L; Graefinghoff, Eva; Barrett,
Mike B; J enkins, Michael L
Subject: New Homes for SpEd Pre-K's Currently at Pinehurst and J ane Addams K-8

Zakiyyah and Michaela: Part of my teams work for Annual (2014-15) Capacity Management is
identifying new homes/school sites for the SpEd Pre-K classes currently housed at Pinehurst K-8
and Jane Addams K-8. The BAR going to the Board for approval on 01/22 includes budget for
purchasing/placement of three portables (or equivalent actions to create new homerooms) to
support the move of these classes.

We need to know which schools in NE/N-Central Seattle are your preferred site(s) for relocation of
these classes. Thanks in advance for your feedback; let me know if you have any questions.

Joe Wolf

Cell: 206.255.8796
Desk: 206.252.0551

To: Wolf, J oseph A; Richardson, Christopher L
Importance: High
From the email below, Special Ed and Capital are not on the same page it seems.
Pinehurst and Indian Heritage are taking all of the south wing and both Sp Ed programs need to move for
construction to occur.
Earl H. Edwards
Mobile 206-551-8849
From: Johnson, Kathy
To: Edwards, Earl H
Importance: High
By chance I got this email - they think they can stay another year kj
Sent: Tuesday, January 14, 2014 8:54 PM
To: Garmoe, Misa
Cc: Johnson, Kathy
Subject: Re: Sped Programs at Lincoln
It's a good question. I can find out tomorrow.
Northeast Region and 18-21 Transition Programs srstudley@seattleschools.org
(206) 406-5992
> On Jan 14, 2014, at 8:53 PM, "Garmoe, Misa" <smgarmoe@seattleschools.org> wrote:
>
> Don't laugh at this question...just throwing it out to try and problem solve.
>
> Does APP Lincoln or Pinehurst have a nurse that we can arrange to have available (like increase fte)?
>
> Misa Garmoe
> ________________________________________
> From: Studley, Sherry
> To: Garmoe, Misa; Johnson, Kathy
> Subject: RE: Sped Programs at Lincoln
>
> Hi Misa,
>
> The Hale program can certainly move to the bottom floor. The real problem is that the Ballard program already
on the bottom floor is not optimally placed at the Lincoln site. The program serves medically fragile students, but
is placed at an elementary site that does not have a full time nurse, and that does not service breakfast and lunch
during conference week.
>
>
> Sherry R. Studley Ed.D
> Special Education Supervisor NE region
> 206-406-5992
> srstudley@seattleschools.org
> ________________________________________
> From: Garmoe, Misa
> To: Studley, Sherry; Johnson, Kathy
> Subject: Sped Programs at Lincoln
>
> Sherry and Kathy,
>
> There are two Sped classrooms at Lincoln that we have discussed before. Ballard and Nathan Hale correct? I
believe the Ballard class is on the bottom floor and the Nathan Hale class is on the second floor, correct? Initially
the conversation was that the programs needs to be moved out of Lincoln. We have since come to the
determination that they could probably stay in that building (at least for next year).
>
> However, can we move the program on the 2nd floor down to the bottom floor? Possibly next to the Ballard
program? Is that classroom on the second floor just chairs and desks or is there more equipment that would be
difficult/expensive to move? Pinehurst school will be taking over the entire second floor and we did not want that
one class in between all the Pinehurst classrooms and Pinehurst needs that classroom space.
>
> Thank you!!!
>
> Misa Garmoe
To: Wolf, J oseph A
Subject: RE: Wilson Pacific Elementary and Middle Schools Project - status update, SDAT #9
Thanks, Joe.

Subject: RE: Wilson Pacific Elementary and Middle Schools Project - status update, SDAT #9

Tom: From my various meetings/discussions with SOJ, this summary is accurate at present.

To: Wolf, J oseph A
Subject: FW: Wilson Pacific Elementary and Middle Schools Project - status update, SDAT #9

Joe, can you help me verify the information the Wilson Pacific architect (Iva Sarnova) has
distributed below. Thanks.

From: Iva Sarnova [mailto:ivad@sojsea.com]
To: 'J ohn Clark'; 'ncllpresident@gmail.com'; Hanson, J oshua J ; Levine, J essica C; Geoghagan, Rina;
Stone, Melyssa R; Wheeler, Nathan J ; Montgomery, Paula; Bass J r., Gary A; 'mwpenk09@gmail.com';
'allisonuw@gmail.com'; 'gyherman@comcast.net'; 'e_a_wong@hotmail.com'; 'klarue@mac.com';
Redman, Thomas L; Bill Dobyns; Adam Wilson
Cc: J ustine Kim; Brad Tong; 'Cheri Hendricks (cheri@broadview.us)'; 'sfore@mahlum.com'; Becker, Eric P
Subject: Wilson Pacific Elementary and Middle Schools Project - status update, SDAT #9

*MESSAGE SENT ON BEHALF OF J USTI NE KI M*

Hi all,

Please review the message below, to be sent out to the SDAT #9, to inform them of where we are:
Send me edits, please.

******
Dear Wilson Pacific SDAT members,

As you are aware, as a result of November 20
th
School Board Meeting, Amendment #15 for
Boundary Adjustment Board Action Request, our project team has been given the following Board
direction:

Pinehurst K-8 (AS-1) and Indian Heritage (Heritage) program shall be included in the middle
school at Wilson Pacific. The current project design criteria for 1,000 students will include
up to 150 students coming from the combined AS-1 and Heritage program.
The elementary school at Wilson Pacific will still be a stand-alone, all APP program (fed
from Lincoln APP and neighborhoods north of the Ship Canal)
The new program elements will be identified and confirmed by the district and the design
team will modify the current design to incorporate these program elements into the
current middle school design.
The new program may occupy one classroom wing near the front entrance with potentially
shared administrative and other components including minimal site design impacts.
The direction is that the current project schedule for Value Engineering, SEPA, MUP and
Departures process to be largely unchanged due to minimal impact on the overall site plan,
parking and other project details.
School would open September 2017 as originally scheduled.

The project team estimated to the Board that the above effort will take approximately 10 weeks to
accomplish, and roughly $550,000 additional budget will be necessary to accommodate the
potential additional square footage and redesign/coordination efforts. The current goal for our
team is to complete the task of incorporation of this program into the design by the end of
February.

Meanwhile, our project design team had been involved in an extensive Value Engineering process
to align the project scope with the budget, working with the general contractor and an outside
consultant specializing Value Analysis. As part of this exercise, the site plan of the project has
changed to one of the earlier schematic options where the athletic fields were place in the middle
of the site, with two schools spread apart on the east and the west side (see attached site plan).
The Outdoor Learning/Storm Drainage Basin Corridor concept, located over the buried creek is no
longer in consideration. Both floor plans have been somewhat modified to fit the new field
location, as well as being more refined and consolidated to allow for more efficient use of space,
circulation and improved relationships of different spaces.

We appreciated all of your input throughout the last year, and would like to request that we meet
one more time to gather your input on the revised schematic design, along with the new program
elements being incorporated into the middle school. You will be receiving a meeting invite from
us, for early March.

Thank you so much for your support, patience through our schematic design phase and continued
participation in the SDAT process.

Please send me any questions or comments regarding the project status and direction.
*****

Justine Kim
800 5
th
Ave. Suite 4130
Seattle WA 98104
206-838-3706
206 355-1730
justinek@sojsea.com

From: Wang, Tingyu
To: Edwards, Earl H
Subject: Pinehurst K-8 room inventory
Attachments: PinehurstDatasheet2013-14.pdf
Earl,

Attached is a Pinehurst K-8 room inventory for this year. Hope it helps when you plan spaces for
them to move to Lincoln.

Tingyu
To: Barrett, Mike B; J enkins, Michael L
Cc: Richardson, Christopher L; Wang, Tingyu; Libros, Tracy; Herndon, Flip
Subject: Draft Internal Working List: Schools Needing Portables for New Homerooms to Accommodate Growth for 2014-
15
Mike: Per our conversation. Caveats per the usual: Preliminary pending outcome of Open
Enrollment; does not include new homerooms we think can be accommodated in existing
spaces/facilities.

Elementary Schools/GenEd

Denny Service Area
- West Seattle ES

Eckstein Service Area
- Sand Point

Hamilton Service Area
- McDonald

JAMS Service Area
- John Rogers
- Olympic Hills (Note: only one year (2014-15) before school moves to interim site at Cedar
Park. School is full. Lease?)
- Sacajawea

Mercer Service Area
- Maple

Washington Service Area
- Gatzert
- John Muir
- Leschi

Whitman Service Area
- Bagley (maybe/tentative)
- Northgate
- Viewlands
- Whittier

Elementary School/SpEd Pre-K Relocation

We have budgeted three portables to support the relocation of three SpEd Pre-K classes currently
at Jane Addams K-8 and Pinehurst, that will need new homes in N-Central/NE Seattle starting
2014-15. Sites TBD in consultation with SpEd, T&L leadership.

High School

- Nathan Hale
Per Tracy, need to place a minimum of two portables at NHHS for 2014-15.

New Homerooms to Support K-1 Class Size Reduction at High-Poverty Schools (?)

Flip: Do you want Mike B/Mike J to start review of sites we think would need portables to
accommodate K-1 Class Size Reduction only. Note that my Annual Capacity Management 2014-
15 BAR does not at present include a portable estimate or budget for this action.

All: Let me know if you have questions, concerns. Thanks.

Joe Wolf

Cell: 206.255.8796
Desk: 206.252.0551

To: Hornby, Anita D
Subject: For Reference: BARS With Project Information
Anita per our conversation yesterday, below are links to my BAR approved 11/20, and the one that went for introduction last
night and will be taken for approval on 1/22. There was a lot of Board Director input via amendment on my and Tracys 11.20.13
BARs. Impact to you was approval to relocate Pinehurst K-8 to the Lincoln South Wing as an interim site, and incorporate the
Indian Heritage program into Pinehurst; also immediate opening of JAMS with all three grades rather than the 1 grade per year
rollup originally planned.

11.20.13 BAR: Intermediate Capacity Management


01.08.14 BAR: Annual Capacity Management, 2014-15 (Intro)

14%20agendas/010814agenda/20140108_Action_Report_Annual_Capacity_Management_2014-15.pdf

Note that we are budgeting $150K/portable this year, as opposed to $135K in 2013-14. $12K of that delta reflects an
understanding that the District no longer has any significant FF&E surplus to draw on, and that we will need (for the most part) to
outfit future portables with new stock.

The list of schools recommended to receive portables (or new homerooms in existing facilities) is still a work in progress. I will be
starting the team/meeting cycle we used last year to share information and coordinate work very soon.

Joe Wolf

Cell: 206.255.8796
Desk: 206.252.0551

To: Richardson, Christopher L; Wang, Tingyu
Subject: RE: 2014-15 Class Size Reduction and Annual Capacity Management
Thanks. Based on my chat with Flip at the Board meeting last night we need to create the
spreadsheet you and Tingyu proposed, with all the schools included. Fortunately between those
flagged for Annual Capacity Management and those eligible for K-1 Class Size Reduction we are
well on our way already.

I am going to meet with Tingyu this p.m. to get her started on expanding her initial spreadsheet
including adding the following columns:

- Additional Homerooms to Accommodate Enrollment Growth
- Additional Homerooms to Accommodate K-1 Class Size Reduction
- Rooms Available for Repurposing as Homerooms
- Pre-K/Type

Need to include notes/parking lot for the three SpEd Pre-K classes at Pinehurst and Jane Addams
needing new homes, and other issues

To: Wolf, J oseph A; Wang, Tingyu
Subject: FW: 2014-15 Class Size Reduction and Annual Capacity Management

I put the portable numbers on the attached. Note that where I put 2 4, we can legally put more
but these were the easy ones.

Chris Richardson
(206) 252-0788 Desk
(206)793-8477 Cell

To: Herndon, Flip
Cc: Libros, Tracy; Richardson, Christopher L; Wang, Tingyu
Subject: 2014-15 Class Size Reduction and Annual Capacity Management

Flip the following schools from the 2014-15 K-1 class size reduction list are also on our initial list
of schools we think will need additional homerooms to accommodate enrollment growth. I have
noted those schools that are out of space i.e. no potential to add portables and using all
potential spaces in the building where homerooms can be placed and schools that probably have
space in their building to accommodate both class size reduction and projected enrollment growth
(in all cases we will need an estimate from Tracys team on the number of new homerooms class
size reduction would generate.

Schools Eligible for K-1 Class Size Reduction 2014-15 and Likely to Need New Homerooms for
Enrollment Growth

- Madrona K-8 (probably space in building to accommodate growth and K-1 class size
reduction)
- Beacon Hill (out of space; due to open plan layout should confirm w/an architect)
- MLK Jr.
- Emerson (probably space in building to accommodate growth and K-1 class size reduction)
- Leschi
- John Muir
- Bailey Gatzert
- Maple
- West Seattle ES
- Viewlands
- Northgate
- Rainier View (probably space in building to accommodate growth and K-1 class size
reduction)

The schools with no notation in the list above will need portables to accommodate enrollment
growth; implementing K-1 class size reduction will increase the demand for portables. Our
estimated total cost/portable for 2014-15 is $150,000.

Schools listed below are eligible for 2014-15 K-1 class size reduction but to date havent been
flagged by us as needing new homerooms to accommodate enrollment growth. Chris & Tingyu:
We need to meet tomorrow a.m. and determine the space situation (potential spaces in the
buildings and potential to add portables) at these schools.

- Van Asselt
- Concord
- Broadview-Thomson
- Highland Park
- Olympic Hills
- Roxhill (we know this school is out of space)
- Graham Hill
- Kimball
- Wing Luke
- Sanislo
- Dearborn Park
- Pinehurst K-8 (space available at interim Lincoln South Wing site)
- South Shore K-8
- Hawthorne

Joe Wolf

Cell: 206.255.8796
Desk: 206.252.0551

To: Wang, Tingyu
Cc: Richardson, Christopher L; Herndon, Flip
Subject: Re: 2014-15 Class Size Reduction and Annual Capacity Management
Tingyu - I think Flip is concerned about the last category. I have cc'ed him on this response to
get clarification.
Sent from my iPhone
On Jan 8, 2014, at 7:11 PM, "Wang, Tingyu" <TWANG@seattleschools.org> wrote:
These are the preK programs at our schools that I can recall on top of my head
right now:
- head start (federal program)
- SPS special preK
- StepAhead preK (a program funded by the City of Seattle)
- ECEAP preK (funded by the state of WA)
- other preK (various Childcare programs that has agreement with SPS that are
supposed to have their program aligned with our academic programs and they get
to use our space for free)
- private preK (no relation to any of the above)
When you and Flip were talking about private preK, did you mean the last type on
my list above? Or you also meant any non-federal and non-SPS preK?
Tingyu
On Jan 8, 2014, at 18:06, "Wolf, Joseph A" <jawolf@seattleschools.org> wrote:
Talking with Flip at school board. He has a specific concern around
schools with private Pre-Ks that might also need more space; is
getting a legal read on if providing more space/portables to preserve
space for Pre-K is a gift of public funds. In any event we need to
have a record of where the private Pre-K and child care spaces are
located.
Sent from my iPhone
On Jan 8, 2014, at 2:35 PM, "Richardson, Christopher L"
<crichardson@seattleschools.org> wrote:
I put the portable numbers on the attached. Note that
where I put 2 4, we can legally put more but these were
the easy ones.

Chris Richardson
(206) 252-0788 Desk
(206)793-8477 Cell

To: Herndon, Flip
Subject: 2014-15 Class Size Reduction and Annual Capacity
Management

Flip the following schools from the 2014-15 K-1 class size
reduction list are also on our initial list of schools we think
will need additional homerooms to accommodate
enrollment growth. I have noted those schools that are
out of space i.e. no potential to add portables and using
all potential spaces in the building where homerooms can
be placed and schools that probably have space in their
building to accommodate both class size reduction and
projected enrollment growth (in all cases we will need an
estimate from Tracys team on the number of new
homerooms class size reduction would generate.

Schools Eligible for K-1 Class Size Reduction 2014-15 and
Likely to Need New Homerooms for Enrollment Growth

- Madrona K-8
(probably space in building to accommodate
growth and K-1 class size reduction)
- Beacon Hill (out
of space; due to open plan layout should confirm
w/an architect)
- MLK Jr.
- Emerson
- Leschi
- John Muir
- Bailey Gatzert
- Maple
- West Seattle ES
- Viewlands
- Northgate
- Rainier View

The schools with no notation in the list above will need
portables to accommodate enrollment growth;
implementing K-1 class size reduction will increase the
demand for portables. Our estimated total cost/portable
for 2014-15 is $150,000.

Schools listed below are eligible for 2014-15 K-1 class size
reduction but to date havent been flagged by us as
needing new homerooms to accommodate enrollment
growth. Chris & Tingyu: We need to meet tomorrow a.m.
and determine the space situation (potential spaces in the

- Van Asselt
- Concord
- Broadview-
Thomson
- Highland Park
- Olympic Hills
- Roxhill (we
know this school is out of space)
- Graham Hill
- Kimball
- Wing Luke
- Sanislo
- Dearborn Park
- Pinehurst K-8
(space available at interim Lincoln South Wing site)
- South Shore K-8
- Hawthorne

Joe Wolf

Cell: 206.255.8796
Desk: 206.252.0551

<Copy of High Poverty schools eligible for class size
reduction funding.xlsx>
To: Wolf, J oseph A
Column E

Chris Richardson
(206) 252-0788 Desk
(206)793-8477 Cell


Chris I cant find your additions . Which column/sheet?

To: Wolf, J oseph A; Wang, Tingyu

I put the portable numbers on the attached. Note that where I put 2 4, we can legally put more
but these were the easy ones.

Chris Richardson
(206) 252-0788 Desk
(206)793-8477 Cell

To: Herndon, Flip


Enrollment Growth

reduction)
- MLK Jr.
- Leschi
- John Muir
- Bailey Gatzert
- Maple
- West Seattle ES
- Viewlands
- Northgate
reduction)



- Van Asselt
- Concord
- Broadview-Thomson
- Highland Park
- Olympic Hills
- Graham Hill
- Kimball
- Wing Luke
- Sanislo
- Dearborn Park
- South Shore K-8
- Hawthorne

Joe Wolf

Cell: 206.255.8796
Desk: 206.252.0551

From: Gainer, Heidi
Subject: seat availability based on currently assigned and pending IEPs

School Classroom seats available Extended day seats available
Broadview Thomson 3 NA
Green Lake 2 3 (AM session)
Greenwood 3 0 (PM session)
Jane Addams 2 NA
Pinehurst 15 0 (PM session)
Viewlands 2 NA

Heidi Gainer
Preschool Program Specialist
Early Childhood Special Education
206-252-0849
MS 31-720

From: Dan Suiter
To: ereyes@seattleschools.org; sue.peters@seattleschools.org
Cc: bwestgard@seattleschools.org; "McEvoy, Pegi"; "Peaslee, Sharon D"; "Libros, Tracy"; "Nelsen, Debbie"
Subject: FW: Questions regarding J ohn Marshall for today"s work session - URGENT
Hi Ellen,
Nice to meet you tonight. Attached is the email I sent earlier to Bob expressing our transportation
concerns.

Director Peters and I were speaking afterwards about the primary issue, and she asked me if other
schools were in a similar situation as a result of the boundary changes. Great question.

Clearly Thornton Creek has the opposite problem that we do with their JAMS area families losing
transportation when they become linked only to Eckstein next year. However, I think that their
enrollment of JAMS areas students is low-ish especially in the younger grades that have formed
after the NSAP instituted the geozone concept and it became nearly impossible to get into TC from
far away unless you had an older sibling. Dr Libros would certainly have those numbers.

Also TOPS is going to have a similar issue when Meany comes online in a couple of years and that
current service area splits. I am not remembering if other major service area changes other than
Wilson-Pacific - are also in store, as I am primarily familiar with the details of the north end. But
any of those that dramatically alter the geographical service area of an option school would have a
similar impact.

In a separate email that I sent tonight to the Board and Staff, I supported the 10 minute shift to the
master bell time plan that was floated today. Getting our start time to 8 rather than 7:50 is a huge
psychological barrier to pass. That is a much easier sell and would drastically reduce our concerns
regarding the second item.

I really appreciate your consideration, and look forward to hearing your feedback.
Thanks
Dan

To: 'bwestgard@seattleschools.org'; 'sharon.peaslee@seattleschools.org'; 'Libros, Tracy'
Cc: 'McEvoy, Pegi'; 'Nelsen, Debbie'
Subject: Questions regarding J ohn Marshall for today's work session - URGENT

Hi Bob & Sharon,

Happy New Year!!

Ill be down at the transportation work session this afternoon, but wanted to follow up on our pre-
holiday discussions and clarify a couple of transportation questions that are critical to us at JA K-8
as we move to Marshall.

Caveat - I understand that the transportation plan is approved an annual event, but some of these
issues do span multiple years as noted.

Transportation for our program while at John Marshall (especially for legacy Eckstein area families)
Since we currently are linked to Eckstein, all of our current families (at least 1
st
grade and up) came
to our program with the understanding that they had transportation available. It is essential to us
that ALL of our students in Both the new JAMS and Eckstein Service Areas that live outside of the
Marshall walk zone receive transportation while we are in the interim site. People living in other
Service Ares remain responsible for their own transportation. You would certainly provide this for
the JAMS area to which we will be linked, but need our legacy Eckstein families that joined our
program to also get the same service. That may require a grandfathering clause in the plan you are
evaluating. I am unclear if part/any/all of the interim location transportation package gets charged
to Capital Projects, but that is accounting minutia about funding sources and budgets it still costs
the same. This would need to be for two years.

Bell Times at Marshall
Many of our families have asked if we could have a later bell time next year to accommodate the
longer transport times - either yellow bus or personal. The active proposal actually moves the bell
time 30 minutes earlier. This wont be popular. We have some concern that the double whammy
of the move to a new location compounded with the earlier bell time might adversely impact our
ability to retain as many families as the District hopes we can. This would then over burden
crowded neighborhood schools in the NE. Wondering if it might it be possible to stagger this over
two years with the interim move happening in 2014-15 and then the earlier bell time beginning
in 2015-16. One thing at a time perhaps - please??

Maple Leaf/Olympic View family issues
These families are the most complexly impacted by many of the coming changes. Currently they
receive transport to JA K8 as part of the Eckstein Service area. Next year they will remain linked to
Eckstein and per above we want to be sure that they maintain transportation. In the future, the
boundary changes will begin to be implemented in phases. Some addresses will be reassigned to
Olympic Hills or Sacajawea and will still be linked to our program via their new assignment JAMS
Service Area. However those that stay in the Oly View neighborhood, will then be linked to
Wilson Pacific. Many of these families are looking at JA K8 to provide some stability and continuity
over the coming years and are considering enrolling. We anticipate this will be a key neighborhood
for our recruiting for next year. Both our current and future families in this area will need some
sort of transportation consideration as they bounce from area to area over the coming years.

Transportation to the new building at Pinehurst (for legacy Eckstein Area families)
This is a future concern, but like the item above, by the time we get to the new Pinehurst location
we will still have Eckstein Service Area families in 4
th
grade and up who joined our program with
the expectation that they would receive transportation to school. We will be advocating to
maintain the yellow bus grandfathering for at least two more years until they reach middle school
and could Metro pass.

A more details discussion of some of these items is attached below.
Thanks for all your hard work. Well see you tonight.

Dan

Dan Suiter
206.362.4715 Phone
206.390.8626 Mobile
206.362.4267 FAX
dan@kwijlen.com

Sent: Tuesday, January 07, 2014 9:19 AM
To: dan@kwijlen.com
Subject: transportation issues

Im sure you can clarify /wordsmith, but here are the various transportation issues that I see:
We are concerned about the proposed transportation changes and the ripple effect it could have
on our community, as well as for the nearby neighborhood schools. With so many of the boundary
and feeder pattern changes being phased in over the next 4-5 years, limiting our transportation
area to just the JAMS area next year could have serious consequences. Some of the issues we have
already identified (doubtless there are more) are as follows:
Families who live in the future Eckstein Service Area (Wedgwood, View Ridge, Bryant, Sand Point,
Laurelhurst attendance areas): Many chose JA K-8 when it was within the Eckstein Service with no
expectation that the school would move. The youngest of these families are in 1
st
grade currently
(current K families knew about the possible move when they chose JA K-8 last spring). Our interim
site will be within the Eckstein Service area, and it makes sense to grandfather their transportation
while we are a John Marshall, and for two years once we are at Pinehurst so these families will
have transportation through elementary school. These elementary schools are all overcapacity,
and eliminating transportation for JA K-8 students in these areas would make their capacity
situations even worse. With Pinehurst K-8s move to Lincoln, JA K-8 will be the only K-8 option in
the NE. JA K-8 is also currently the ELL service site for students in the View Ridge attendance area.
These students should continue to receive transportation. Once these students are in Middle
School, they can choose Eckstein, or take Metro to JAK-8 at the new location.
Families who live in the future JAMS Service Area (John Rogers, Olympic Hills and Sacajawea
attendance areas): We assume they will receive transportation to John Marshall presuming they
live outside of the walk zone (some of the Sac families may be within the Marshall walk zone).
Once we move to the new location, many of these families will live within the new walk zone, but
others will continue to receive transportation. We do not have transportation issues or concerns
here.
Families who live in the future Wilson-Pacific or JAMS Service Areas, but who currently live in the
Eckstein Service Area (current Olympic View attendance area). The families in Maple Leaf have
been significantly impacted by the boundary changes which will divide their community between
three different middle schools (with many of them needing to attend multiple middle schools). For
many, JA K-8 is an excellent option that will allow continuity for students. As Maple Leaf is
convenient to both the John Marshall and Pinehurst locations, we are hopeful that we will be able
to recruit from this neighborhood to maintain our enrollment as some families living close to the
JA building will choose to attend JAMS and / or return to their neighborhood schools. Eliminating
bussing from the Olympic View attendance area would significantly hinder our recruitment from
this neighborhood and provide an option for families who have been disproportionately impacted
by the boundary changes. Considering the upcoming boundary and service area changes for this
neighborhood, eliminating bussing makes even less sense. Once the Wilson-Pacific service area is
established, JAK-8 is designated as the linked option school for this service area, which would re-
establish transportation for the families who live in the Olympic View attendance area. In 2017,
when the expanded Olympic Hills school opens, the Olympic View attendance area is scheduled to
shrink considerably. The families who live in that area will then be in the JAMS service area, and
many will live within the walk zone of JA K-8 at the Pinehurst location. The Sacajawea boundary
will also expand to take some of the Olympic View area. Sac is in the JAMS area, so these families
will receive transportation, but in many cases, buses from Sacajawea addresses would be driving
right by Olympic View addresses to get to John Marshall (as would the busses from the Olympic
Hills neighborhood). Maintaining bussing for these families to John Marshall just makes sense in
the long run, for program continuity for JA K-8, to alleviate stress and frustration in the Maple Leaf
neighborhood, and to promote walkability at our new location. With the limited parking and space
for parent drop-off / pick-up at the new building, promoting walkability and bus transportation will
be crucial for this school.

From: Herndon, Flip
To: Wolf, J oseph A
Thank you, Joe.

To: Herndon, Flip


Enrollment Growth

reduction)
- MLK Jr.
- Leschi
- John Muir
- Bailey Gatzert
- Maple
- West Seattle ES
- Viewlands
- Northgate
reduction)



- Van Asselt
- Concord
- Broadview-Thomson
- Highland Park
- Olympic Hills
- Graham Hill
- Kimball
- Wing Luke
- Sanislo
- Dearborn Park
- South Shore K-8
- Hawthorne

Joe Wolf

Cell: 206.255.8796
Desk: 206.252.0551

To: Wolf, J oseph A
Subject: Fw: Building Names -Issues/possible Board Action to address before summer.
Fyi.....

Sent: Tuesday, J anuary 07, 2014 12:27 PM Pacific Standard Time
To: Herndon, Flip
Subject: Building Names -Issues/possible Board Action to address before summer.

Flip, Im thinking ahead to building names (per Board policy and procedure)
challenges well have as soon as this coming school year.
The process for changes may take several months in some cases, so now is the time
to consider
(old) Van Asselt building at 7201 Beacon Ave. So.
Weve been referring to the building as old Van Asselt: it was never officially
named by the board. Henry Van Asselt donated the land
Van Asselt Elementary Program is now housed at 8311 Beacon Avenue South in
what is referred to as African American Academy.
The School Board never officially approved the name African American Academy
as the building name. It was just the program name.
The challenge here is that the African American Academy program was terminated
by the Board in 2009 (I think it was 2009) with great pushback and overt emotional
resentment from the African American Academy families/supporters, including the NAACP.
This program has been housed at several other buildings -Colman, Sharples (Now named Aki
Kurose) and Magnolia before moving to the new BEX I building.
If the Van Asselt Elementary Program stays at the newer school at 8311 Beacon
Avenue South, we could consider naming this building in honor of Henrys wife, Jane Van
Asselt, and add the name Henry onto the original Van Asselt building.
Of course, theres always the chance that the Van Asselt elementary program
could move again.
Jane Addams Middle School
The building is officially named Jane Addams Junior High.
We could leave well enough alone, but if we want to make it official with Board
adoption, this might be the time.
Fairmount Park School
The building was never officially named by the Board just named through
conventional use.
We could leave well enough alone, but if we want to make it official with Board
adoption, now might be the time.
Genesee Hill building (opens 2015)
Officially named Genesee Hill School.
Since we are moving the Schmitz Park Elementary Program to the building, does
the program name change to Genesee Hill Elementary?
Schmitz Park Building is officially named Schmitz Park School.
Will the Schmitz Park Elementary Program name be changed to avoid confusion
with the Schmitz Park building name.
Mercer Middle School (2014)
Name to be changed to become an International School (Im working with Karen
Kodama on this)
The official name of the building is Asa Mercer School
Its new name would become either Asa Mercer International Middle School or
Mercer International Middle School
Cedar Park School (2014)
We are ok here: its official name is Cedar Park School
Dearborn Park School (2014)
Name to be changed to become Dearborn Park International School (Im working
with Karen Kodama on this)
The present building name was not officially named.
The new name would become Dearborn Park International School
Pinehurst building name issue just came up
The Pinehurst neighborhood community council wants to retain the name
Pinehurst School for the new building.
The Pinehurst Neighborhood Community Council is sending a letter to Director
Carr: a council representative told me she will support retaining the name Pinehurst School
as the building name.
I am hearing that the JA K-8 families and staff are concerned about being confused
with the Pinehurst K-8/AS#1 program once they move into the new building.
From: McEvoy, Pegi
To: Nelsen, Debbie; Westgard, Bob
Cc: Whitworth, Kim; Herndon, Flip; Libros, Tracy
Subject: RE: clarifications
Debbie,
On question #2, we wont have an official answer until the Board votes on the Transportation
standards, however traditionally we do provide transportation to interim sites. When JAK-8 moves
to the Pinehurst site in several years, transportation would be provided as with all other option
schools and determined by that years transportation standards.

Bob, Any other info that might be helpful to Debbie (or corrections/clarifications)? Pegi

From: Libros, Tracy
To: Nelsen, Debbie
Cc: Whitworth, Kim; Herndon, Flip; McEvoy, Pegi; Westgard, Bob
Subject: RE: clarifications

Debbie,
See my notes below.
Tracy

Sent: Saturday, J anuary 04, 2014 9:10 PM
To: Libros, Tracy
Cc: Whitworth, Kim; Herndon, Flip
Subject: clarifications

Hi Tracy, I hope you had some time away over the break, you definitely deserve it! Im beginning to work on
information for tours, moving to Marshall, etc. and hoping you can answer a few questions so we can provide
accurate information for our parents.

1. At the Marshall building for two years, can you clarify what the enrollment boundary will be? Is it based on the
new zone when we get to the old Pinehurst site or based on where we are now?
I think youre asking about the Geographic Priority Zone. It will be based on the Pinehurst
location.

2. Will transportation be provided for currently enrolled families to the Marshall site? To the new site at
Pinehurst in 2 years?
Im copying Pegi and Bob for an official answer on this.

3. Will there be any mitigation for staffing if we lose K families during this 2 yr transition time so we dont lose
staff?
This is a budget/HR question that its probably too early to answer now.

4. Is there any confirmation on start time.or when well find out?
The Board is having a work session on transportation and start times tomorrow evening, so
some direction may emerge from their discussion. Transportation Service Standards are
being introduced on Wednesday at the Board meeting, with action scheduled for the Jan 22
Board meeting.

Thanks, Debbie

From: J ustine Kim
To: Libros, Tracy; Herndon, Flip
Cc: Becker, Eric P; Ruiz, Bernardo
Subject: RE: Wilson Pacific Memo re: Impacts of Boundary Adjustment Amendment #15
Date: Friday, December 20, 2013 3:00:19 PM
Flip,Tracy,

Thank you for the confirmation on the number of students. We will inform the design team.

Bernardo,

Eric is currently out of the office on holiday. I am in my office till 5pm today, if you have a few
minutes to talk(numbers below).
Our team would like to schedule a few meetings (in January) with key people to incorporate this
change to the program in the most efficient manner, in order to minimize the schedule impact to
the project.

Thank you in advance for your help!

Justine Kim
800 5
th
Ave. Suite 4130
Seattle WA 98104
206-838-3706
206 355-1730
justinek@sojsea.com

Sent: Thursday, December 19, 2013 5:43 PM
To: Herndon, Flip
Cc: Justine Kim; Becker, Eric P; Ruiz, Bernardo

Flip,
My guess at this point is that we would not expect more than 150 K-8 students for both programs
combined. In the public testimony, there were comments from Native American families about
their children who were enrolled at Pinehurst K-8. Since there has been capacity at Pinehurst for a
number of years, it is likely that many families would have already enrolled their children at
Pinehurst. Down the road, however, the Wilson-Pacific location might draw additional enrollment.

Tracy

From: Ruiz, Bernardo
Sent: Thursday, December 19, 2013 5:19 PM
To: Herndon, Flip; Libros, Tracy
Cc: justinek@sojsea.com; Becker, Eric P

Hi Flip,

It will be my pleasure to help.

Justine, Eric, please let me know if there is a time tomorrow in which we could talk about this.

Regards,
Bernardo

From: Herndon, Flip
Sent: Monday, December 16, 2013 10:14 AM
To: Ruiz, Bernardo; Libros, Tracy
Cc: justinek@sojsea.com; Becker, Eric P
Subject: Fwd: Wilson Pacific Memo re: Impacts of Boundary Adjustment Amendment #15

Bernardo,

Justine and Eric are with the Capital team working on the Wilson-Pacific site. Justine is
adjusting the design and wants to reach out to the community (Native American and AS-1) on
process of getting information on design. There is not a lot that can be radically redesigned,
but there can be some changes.

Tracy,

Thoughts on projections for school numbers?

-Flip
Sent from my iPad
Date: December 15, 2013 at 6:27:30 PM PST
To: "Herndon, Flip" <ltherndon@seattleschools.org>
Cc: "Becker, Eric P" <pebecker@seattleschools.org>
Subject: RE: Wilson Pacific Memo re: Impacts of Boundary Adjustment
Amendment #15
Flip,
Our team was discussing this program change the other day, and wanted to ask
you a question about the 150 students we are to assume for the AS1 and Heritage
program(to be included in the 1,000 middle school capacity). As we understand,
the current Pinhurst K-8 enrollment is slightly above 150. Are we assuming that
the Heritage program students are being absorbed into that number? This
number is very important as we figure out the number of classrooms.
We would appreciate your clarification.
Justine Kim
Shiels Obletz Johnsen
800 5th Ave. Suite 4130
Seattle WA 98104
206-838-3706
206 355-1730
justinek@sojsea.com
From: Herndon, Flip [mailto:ltherndon@seattleschools.org]
Sent: Thursday, December 12, 2013 12:20 AM
To: Justine Kim
Cc: Becker, Eric P; Brad Tong; cheri@broadview.us; English, Ron
Subject: Re: Wilson Pacific Memo re: Impacts of Boundary Adjustment
Amendment #15
Justine,
I spoke with the superintendent and just sent the memo on to the board. Let's go
with option A, which is to reach out to the Indian Heritage/AS-1 group to do
some slight modification. Unless I hear otherwise from the board or supt, I don't
think the year delay and added $5 million dollar expense would be justified.
I know you wanted to hear back by the 12th, so hopefully this works.
Thank you for preparing all the information.
-Flip
From: Justine Kim <justinek@sojsea.com<mailto:justinek@sojsea.com>>
Date: Wednesday, December 4, 2013 5:12 PM
To: SPS <ltherndon@seattleschools.org<mailto:ltherndon@seattleschools.org>>
Cc: Eric Becker
<pebecker@seattleschools.org<mailto:pebecker@seattleschools.org>>, Brad
Tong <bradt@sojsea.com<mailto:bradt@sojsea.com>>,
"cheri@broadview.us<mailto:cheri@broadview.us>"
<cheri@broadview.us<mailto:cheri@broadview.us>>, "English, Ron"
<renglish@seattleschools.org<mailto:renglish@seattleschools.org>>
Subject: Wilson Pacific Memo re: Impacts of Boundary Adjustment Amendment
#15
Flip,
Per our discussion last week, attached please find a rough draft of the 2 page
memo for this Friday.
I will bring hard copies to the LRT meeting tomorrow, but wanted to send this
ahead.
If you have any edits before the meeting, I will not be able to incorporate it until
after the meeting (you can hand me marked up copy at the meeting, if you want).
Thank you.
Justine Kim
Shiels Obletz Johnsen
800 5th Ave. Suite 4130
Seattle WA 98104
206-838-3706
206 355-1730
justinek@sojsea.com<mailto:justinek@sojsea.com>
From: Enrollment Planning
To: Cassidy, Rachel; Kroon, Brent R; Carson, Hubert W; Shafer, Elaine; Freistadt, J ay O
Subject: FW: A couple of questions.
Date: Thursday, December 19, 2013 10:27:08 AM

From: Dave Woodruff
Sent: Thursday, December 19, 2013 10:27:07 AM (UTC-08:00) Pacific Time (US & Canada)
To: Enrollment Planning
Cc: David Woodruff
Subject: RE: A couple of questions.
Ms. Libros,

Thank you for writing. The information you provided is very informative, and will help us
considerably as we move forward with enrollment planning.

Best regards,

Dave and Amy Woodruff
Scottie's Mom and Dad
From: Enrollment Planning [mailto:enrollmentplanning@seattleschools.org]
Sent: Thursday, December 19, 2013 10:15 AM
To: 'dave@woodymail.net'
Cc: Christiansen, Tina; Enrollment Services
Jane Addams K-8 is an option school, so it has different tiebreakers, as follows:
Siblings
GeoZone
Lottery

The GeoZone gives priority to students who live within a defined area around the school. The GeoZone
for Jane Addams K-8 beginning with assignments for 2014-15 will be the area around the Pinehurst
site as shown in the attached map. At this point, we anticipate that this will continue to be the
GeoZone. However, GeoZones are one tool for capacity management and can be changed from year
to year. (Any changes are known prior to the annual Open Enrollment period.)

Hope this clarifies.

Tracy

Tracy Libros
206.252.0511

From: Dave Woodruff [mailto:dave@woodymail.net]
Sent: Monday, December 16, 2013 8:01 PM
To: Enrollment Services

Dear Customer Service,

Thank you for writing. We have an additional question.

The second school choice tiebreaker, after siblings, is "distance".

For students seeking school choice assignment to the former Jane Addams K-8:

a. For 2014-2015 choice assignments, will the tiebreaker "distance" be measured from the old
Jane Addams K-8 site, the John Marshall temporary site, or the Pinehurst permanent site.
b. For 2015-2016 enrollment, same question.
c. For 2016-2017 enrollment, same questions.
Thank you.

Best regards,

From: Enrollment Services [mailto:EnrollServices@seattleschools.org]

Answers are at the bottom in red.

To: Customer Service Center
Cc: David Woodruff
Subject: A couple of questions.

Dear Customer Service:

Our son, Scottie, will be enrolling in SPS kindergarten for fall 2014. We have completed the
Admission Form. We read the webpage that describes ways to submit application as follows:

QUESTION #1: CAN THE ADMISSION FORM BE SUBMITTED D AT ANY TIME, OR IS THERE A
SPECIFIC TIME WINDOW IN WHICH IT MUST BE SUBMITTED? We accept the admission
packet anytime before schools starts. Open
Enrollment is February 24
th
to March 7
th
which is the time period you should apply if you
want a school other than
your attendance area school.

*****

On another topic:

QUESTION #2: WHAT IS THE ADDRESS OF JANE ADDAMS K-8 SCHOOL FOR FALL 2014?
Jane Addams K-8
Program will be in the John Marshall building @ 520 N.E. Ravenna Blvd.

*****

Thank you.

Best regards,

From: Enrollment Planning
To: Cassidy, Rachel; Kroon, Brent R; Carson, Hubert W; Shafer, Elaine; Freistadt, J ay O
Date: Tuesday, December 17, 2013 2:07:37 PM

From: Enrollment Services
Sent: Tuesday, December 17, 2013 2:07:36 PM (UTC-08:00) Pacific Time (US & Canada)
To: Enrollment Planning
Which Geozone is being use 2014-15, 2015-16 and2016-17?

To: Enrollment Services

Dear Customer Service,

Thank you for writing. We have an additional question.

The second school choice tiebreaker, after siblings, is "distance".

For students seeking school choice assignment to the former Jane Addams K-8:

a. For 2014-2015 choice assignments, will the tiebreaker "distance" be measured from the old
Jane Addams K-8 site, the John Marshall temporary site, or the Pinehurst permanent site.
b. For 2015-2016 enrollment, same question.
c. For 2016-2017 enrollment, same questions.
Thank you.

Best regards,

From: Enrollment Services [mailto:EnrollServices@seattleschools.org]

Answers are at the bottom in red.

To: Customer Service Center
Cc: David Woodruff
Subject: A couple of questions.

Dear Customer Service:

Our son, Scottie, will be enrolling in SPS kindergarten for fall 2014. We have completed the
Admission Form. We read the webpage that describes ways to submit application as follows:

QUESTION #1: CAN THE ADMISSION FORM BE SUBMITTED D AT ANY TIME, OR IS THERE A
SPECIFIC TIME WINDOW IN WHICH IT MUST BE SUBMITTED? We accept the admission
packet anytime before schools starts. Open
Enrollment is February 24
th
to March 7
th
which is the time period you should apply if you
want a school other than
your attendance area school.

*****

On another topic:

QUESTION #2: WHAT IS THE ADDRESS OF JANE ADDAMS K-8 SCHOOL FOR FALL 2014?
Jane Addams K-8
Program will be in the John Marshall building @ 520 N.E. Ravenna Blvd.

*****

Thank you.

Best regards,

From: Garmoe, Misa
Subject: FW: Lincoln Floor Plans
Date: Thursday, December 12, 2013 10:16:02 AM
Chris,
Good morning Chris. I am helping Pinehurst, Lincoln APP and the Native Program plan space usage at Lincoln.
Flip though you might have the floor plan of Lincoln? Can we have a copy or borrow or whatever is easiest? We
need to be able to figure out what classrooms can fit where.
Thank you.
Misa Garmoe
Director of School Operations
smgarmoe@seattleschools.org
Direct: 206.252-0471
From: Herndon, Flip
Sent: Wednesday, December 11, 2013 11:38 PM
To: Garmoe, Misa
Subject: Re: Lincoln Floor Plans
Misa,
If you contact Chris Richardson in Capital, I believe he has layouts of the buildings. I'm out of town until next week,
but we can chat on Monday or Tuesday when I'm back.
-Flip
On 12/10/13 6:28 PM, "Garmoe, Misa" <smgarmoe@seattleschools.org> wrote:
>Flip,
>
>Can we chat real quick about Lincoln? And, do you have floor plan
>copies I can have?
>
>Thank you.
>
>Sent from my iPad
To: Capital Projects & Planning
Subject: Indian Heritage and Pinehurst partnership
Date: Monday, December 09, 2013 6:24:04 AM
FYI
From: Banda, J ose L
Sent: Friday, December 06, 2013 3:45 PM
To: 'markseattl3@aol.com'; 'florencekay@ojibwe.us'; 'lavernew@sihb.org'; 'rbfernandes@juno.com';
'frenville@redeaglesoaring.org'
Cc: Tolley, Michael F; Morris, Gail T; Heath, Shauna L; Ruiz, Bernardo; Herndon, Flip; Merca, Roy;
SchoolBoard
Subject: Indian Heritage and Pinehurst partnership
Dear UNEA and Seattle Inter-Tribal Coalition,

I want to thank you for coming to the School Board meeting on Nov. 20 to share information
on Native American Heritage Month, and also for your continued advocacy for Native
students. I also want to thank the Pinehurst community for their passion and support of
their school community.

As you know, the School Board voted to create a partnership between the Indian Heritage
program and Pinehurst K-8. Specifically, the School Board approved continuation of
Pinehurst K-8 as AS-1, to be located temporarily at Lincoln for three years, and
direct the Superintendent to engage AS-1 and Indian Heritage communities in
developing a partnered Native Heritage AS-1 to be moved to the Wilson Pacific
campus (or alternate location) in 2017. As Director Sharon Peaslee noted during the
meeting, this plan is for K-8 only and does not include a high school program. Any possible
plans for a high school program will be discussed at a later date and will require additional
Board action.

With respect to the name of the program, School Board policy states that the
Superintendent is responsible for such decisions. I intend to commence a public process
early in 2014 determine names for several programs that are moving to the Wilson Pacific
site, including the Pinehurst K-8/Indian Heritage program. This will also include naming of
the buildings themselves, which is a School Board decision.

Please forward this email to anyone else in the UNEA and Coalition who I might have
missed. We look forward to working with you and the Pinehurst community to develop this
partnership and to ensure each and every student has a high-quality education.

Sincerely,

Jos Banda
Superintendent

From: Gainer, Heidi
To: Whitmore, Patricia; Gardner, Rhonda
Subject: Child Find training
Date: Wednesday, December 04, 2013 4:08:11 PM
Hi- Thanks for being open to helping me provide another round (or two) of Child Find training. Please
read the email below from Susan Hall. She is asking for some dates and times that work in our
schedules to provide training for two different groups of staff, for about 1 hours per group. I am
guessing we could do back to back trainings or we could look at two different dates.

Let me know what you think and what you have available in January! Thanks,

Heidi Gainer
Special Education Early Childhood Specialist
206 252 0849
MS 31 720

From: Hall, Susan
Sent: Monday, December 02, 2013 11:41 AM
To: Gainer, Heidi; Carter, Elizabeth R
Cc: Hall, Susan
Subject: FW: Transitioning Projects

Heidi and Beth,
I am looking forward to the opportunity to continue working with the Special Education staff to produce
a very needed training for our school-based PreK and school-age care providers. Before Beth Campbell
left our City HSD partners responsible for the Step Ahead program for preschools actually worked with
us to change the Step Ahead contract requiring contractors to attend the training.

I am very anxious to meet with you, work out the details and schedule the training.
My outlook is up to date. If you like I can send a meeting request or you can suggest a time or times
that work for you.
Generally I work 6:30 to 2:30 M-Th and leave a bit earlier on Fridays when possible.

To date-
The training was to be two distinct sessions
Both sessions held here at the Stanford Center
I. First session is 11.5 hrs. for 15-20 organization executive directors, area supervisors, key leads
in the provider community
II. Second session is 1.52 hrs for 30+ school-site staff who work directly with children.
I am glad to provide the details worked out with Beth Campbell already.

You may have different ideas about the best way to frame the training(s). I am completely open to
changes and most grateful for any consideration you give to sharing your expertise with our school-
based partners serving all children by providing high quality licensed care.

Thank you,

Susan Hall
Alignment Coordinator PreK-8 (Title 1)
Seattle Public Schools MS 33-160
slhall@seattleschools.org
206-252-0994

From: Campbell, Elizabeth A
Sent: Wednesday, November 13, 2013 12:29 PM
To: Toner, Cashel; Fickes, Mary P; Hall, Susan
Cc: Gainer, Heidi; Carter, Elizabeth R; Gardner, Rhonda; McWilliams, Zakiyyah B
Subject: Transitioning Projects

Hi Cashel & Team,

I want to let you know that although I am not going to be in this position much longer, the
special education preschool team continues to value the collaboration that has started between
our departments and we have some strong leaders that want to continue the work. I am
including a framework we have started to develop to identify some specific projects, and the
people most closely involved, to be sure you have contact people and that they also have
contacts.

(Early Learning) Beth & Heidi continue to work together on many tasks in professional and
program development, so either would be appropriate to involve in the work towards Teaching
Strategies Gold licensure and training. They are informed of our status and eager to know what
they can do to continue that project.

(Early Learning) They are both aware of the commitment I made to provide training to your ed
directors on process and to elicit information regarding possible cross training in the future.
Heidi has actually done this training in the past, so they can follow-through on that.

(Early Learning) Beth Carter works closely with the Itinerant Preschool Team and is ready to
work proactively to make some changes in the service model, which could result in strong
collaboration with our Early Learning Partners.

(Capacity Management) Program locations are an important topic for all of us, and Heidi has had
some opportunity to give input, but either Heidi or Beth can be a productive member of a team
planning where preschool programs may be placed next year. Of critical concern to us is where
the Jane Addams and Pinehurst programs are going to be located.plus if there is a plan to
group preschool programs at one site.

(Capacity Management) Rhonda Gardner, our psychologist team lead, worked with Kimberly
Kinser in the past in planning a possible site for evaluations, which will be important since they
are losing their facilities at Wilson Pacific.

Heidi Gainer, Program Specialist hgainer@seattleschools.org 252-0849
Beth Carter, Program Specialist ercarter@seattleschools.org 252-0845
Rhonda Gardner, Psych Team Lead rjgardner@seattleschools.org 252-0871
Issue Lead
From
Sp Ed
Contact for
Collaboration
Forum for
Action
Action Resources Timeline
Teaching
Strategies
Gold License
Heidi
Gainer &
Beth
Carter
Cashel Toner;
Mary Fickes; City
of Seattle
1:1 or meeting
request
Follow-up on
completion of
MOU & then
work with City
to implement
training and
license access
Ongoing
Training
Collaboration
with Early
Learning
Heidi
Gainer &
Beth
Carter
Cashel Toner;
Susan Hall
1:1 meetings
or meeting
requests;
Provide training
regarding
referral process
& issues; gather
info as to type
of training they
desire
Start
December
14-15 Program
Locations
Heidi
Gainer &
Beth
Carter
Tracy Libros;
Cashel Toner;
Zakiyyah
1:1 Meetings;
Sped Support
Meetings;
Capacity
Management
Meetings
Monitor
ongoing
discussions
regarding
capacity
planning for 14-
15 and input as
necessary;
especially
important Jane
Addams Pre, 2
Pinehurst Pre,
evaluation site
and discussion
of Early
Learning
Center; identify
and
communicate
needs
Ongoing
14-15 PAT
Model and
Needs
Rhonda
Gardner
Michaela Clancy;
Zakiyyah; Tracy
Libros; Cashel
Toner
1:1 meetings;
Sped Support
Meetings

Review data
from current
practice;
available sites;
staffing and
determine
model and
necessary
capacity for
next year
Ongoing

Also, I did not mention Teresa Deegan, our Admin Assistant, but if you have any questions
regarding referrals, evaluations, status of kids etc, she is a great resource.

Itinerant
Model for 14-
15
Beth
Carter
Zakiyyah; Cashel
Toner; Susan
Hall
1:1 meetings;
Sped Support
Make a decision
regarding
service
locations for
the itinerant
program for
next year and
communicate
to staff, families
and
community.
Create a
management
model for
serving
preschool age
students at
programs with
interagency
agreements
with SPS for
services.

November-
March
Please let me know if there is anything else I can do before I leave.

PS I am going to be working at the ESD in the Early Learning Department, so I am hoping there
will be crossover into some of your programs and I may have the opportunity to work with you
in some capacity in the future.

Thank you,
beth
Elizabeth Campbell
Supervisor Early Childhood Special Education
eacampbell@seattleschools.org
206.252.0665

PO Box 34165
MS 31-720
Seattle, WA 98124

From: Gainer, Heidi
Subject: FW: Pinehurst developmental pre-school program
Fyi-

Heidi Gainer
206 252 0849
MS 31 720

From: Merca, Roy
To: Garmoe, Misa; Gainer, Heidi
Cc: Bell, J oan L; Studley, Sherry; McWilliams, Zakiyyah B
Subject: Pinehurst developmental pre-school program

Heidi and Sherry,

Im just checking in with you regarding the future of the two developmental pre-school programs at
Pinehurst. As you know, the building will be demolished in June of 2014. Im not sure if youve
had any discussion regarding the future of the two programs? Please let me know if I can be in
any assistance regarding this transition. Thanks.

Roy Merca
P: 206.252.4600
F:206.252.4601


From: Libros, Tracy
To: McQuarrie, Rebecca
Subject: RE: 2014/15 New Schools/Closures
Jane Addams K-8 will continue to exist as a K-8. (I hope we can get a new name for it soon!) For the
next two years, it will be at an interim location (John Marshall). They will relocate to their
permanent site (a new building on the current site of Pinehurst K-8) for 2016-17.

The Jane Addams building itself will become a middle school for grades 6-8 beginning in 2014-15.

From: McQuarrie, Rebecca
To: Libros, Tracy

Can you clarify Jane Addams, will they be just MS or both ES & MS?

Sent: Thursday, November 21, 2013 3:30 PM
To: Libros, Tracy

Thanks!

Becki McQuarrie
Systems Analyst - Intermediate
Applications Services
Department of Technology Services (DoTS)

From: Libros, Tracy
To: McQuarrie, Rebecca

Fairmount Park Elementary School will open.
Jane Addams Middle School will open.

(John Marshall will open, but as an interim site the current Jane Addams K-8.)

To: Libros, Tracy
Subject: 2014/15 New Schools/Closures

Hi Tracy,

Are you aware of any new school openings or closures for 2014/15? Thanks!

If you have any further questions, please feel free to contact me.

Becki McQuarrie
Systems Analyst - Intermediate
Applications Services
Department of Technology Services (DoTS)

(206) 252-0466
(206) 252-0301 - Fax
MS 31-350

From: J ustine Kim
To: Bath, Christine; Alex Petersen; Becker, Eric P; Brad Tong; English, Ron; Herndon, Flip; Ian Kell; Morello, Lucy;
Sanchez, Marie C; Scott Lund; Skowyra, Bruce; Skutack, Mike; snichola@heery.com; Trester, Kurt; Trester, Kurt
M.; Wolf, J oseph A
Subject: RE: Roundtable Agenda for Thursday, December 5
Date: Wednesday, December 04, 2013 10:50:46 AM
Chris,

Please add:

Wilson Pacific program changes memo Pinehurst K8 and Indian Heritage impacts

Thank you.

Justine Kim
800 5
th
Ave. Suite 4130
Seattle WA 98104
206-838-3706
206 355-1730
justinek@sojsea.com

From: Bath, Christine [mailto:cbath@seattleschools.org]
Sent: Wednesday, December 04, 2013 10:16 AM
To: Alex Petersen; Bath, Christine; Becker, Eric P; Brad Tong; English, Ron; Herndon, Flip; Ian Kell;
Justine Kim; Morello, Lucy; Sanchez, Marie C; Scott Lund; Skowyra, Bruce; Skutack, Mike;
snichola@heery.com; Trester, Kurt; Trester, Kurt M.; Wolf, Joseph A
Subject: Roundtable Agenda for Thursday, December 5

Any additions for the Legal Capital Roundtable?

Thursday, December 5, 2013 meeting:

2750
10:30am

Chris
______________________________________________________

Christine Bath
Executive Assistant | Capital, Facilities and Enrollment Planning
Seattle Public Schools | Cubicle: 2041
Mailstop 22-330 | PO Box 34165 | Seattle WA 98124-1165
Phone: 206-252-0644 | FAX: 206 -743-3041
Email: cbath@seattleschools.org

To: Libros, Tracy
Cc: Floe, Martin; Heath, Shauna L
Subject: Re: Ingraham / Indian Heritage
Date: Wednesday, November 27, 2013 11:59:33 AM
Michael is handling things right now.
Sent from my iPhone
On Nov 27, 2013, at 11:58 AM, "Libros, Tracy" <trlibros@seattleschools.org> wrote:

Martin,

Im sending this to Shauna shes been working with Pinehurst and an Indian Heritage
group talking about this.

From: Floe, Martin
Sent: Wednesday, November 27, 2013 10:22 AM
To: Libros, Tracy
Cc: Halfaker, J on
Subject: Ingraham / Indian Heritage

Tracy,

I have been asked by Director Peaslee to meet with a group from the native
community to look into the possibility of having an Indian Heritage program at
Ingraham. Although I dont have a problem with talking about possibilities, I do
have a few questions:

- Is a possible Indian Heritage HS program
at Ingraham on the district radar?
- Do we know what the future district
enrollment plans are for Ingraham?
- Who decides program placement?

I have no clue on what the vision is for this program, but I thought it would be a good
idea to have some of the above questions answered before the 12/10 meeting. I have
no idea if they are looking for an office or a whole wing of classrooms.

Thank you.

Martin Floe
Principal, Ingraham High School
206-252-3886

From: Gainer, Heidi
To: Gardner, Rhonda
Subject: RE: preschool #s
Date: Monday, November 25, 2013 2:01:14 PM
Broadview Thomson: 18
Green Lake: 6 (med frag, so 8 is probably capacity)
Greenwood (3 sessions of pre): 33
Jane Addams: 22
Pinehurst: (3 sessions of pre): 19
Viewlands: 18

Heidi Gainer
206 252 0849
MS 31 720

From: Gardner, Rhonda
Sent: Monday, November 25, 2013 12:52 PM
To: Gainer, Heidi
Subject: preschool #s

Hi Heidi,
Would it be possible to get numbers of preschool students, who qualify for special education
services, currently enrolled in our DD preschools for each school?

Rhonda Gardner
School Psychologist
West Woodland Elementary
206 252-0871

To: Becker, Eric P
Subject: RE: last minute addition to Ops agenda
Eric-
Based on the email below, I spoke with Joe Wolf and Chris Richardson to see if I needed to get
Rolluda Architects, the architects for the Second Elementary School at Lincoln, more specific
information about the Pinehurst program and the Indian Heritage program. Joe and Chris told me
to just stay the course to provide the generic classrooms as programmed for in the contract. They
emphasized that the Second Elementary School at Lincoln was an interim site and in two years
Lincoln would be modernized to become a high school.

Unless further direction is given, we will continue as planned.

Earl H. Edwards
Mobile 206-551-8849

To: Edwards, Earl H; Becker, Eric P
Subject: FW: last minute addition to Ops agenda
Importance: High

Eric and Earl FYI. At last nights Board meeting Director Peaslees amendment to place the
combined AS-1 (Pinehurst) K-8 and Indian Heritage programs in the Lincoln South Wing starting
next fall was approved.

To: Dingfield, J oan; Herndon, Flip; Wolf, J oseph A; McEvoy, Pegi
Cc: Smith-Blum, Kay
Subject: last minute addition to Ops agenda
Importance: High

Hi all,

If there's time I'd like to add a discussion of the co-location of Native Heritage AS-1 at Lincoln to the Ops
agenda.

thanks,

Sharon Peaslee
Seattle School Board Director
From: Heath, Shauna L on behalf of Libros, Tracy
To: Herndon, Flip; Heath, Shauna L
Subject: FW: see below notes: APP @ Lincoln meeting
Date: Friday, November 22, 2013 4:13:09 PM
Attachments: Annual Planning Cycle.pptx
Importance: High
When: Tuesday, November 26, 2013 8:45 AM-9:30 AM (GMT-08:00) Pacific Time (US & Canada).
Where: JSCEE/Room 3802

Note: The GMT offset above does not reflect daylight saving time adjustments.

*~*~*~*~*~*~*~*~*~*

The information I have now for APP at Lincoln is that expected growth from this years 598 students
is to about 640 over the next year or two, and up to 675 in 2017. Projections are updated as shown
in the attached graphic.

In terms of Pinehurst and Indian Heritage for the next three years, theres no way to predict. 100-
150 for Pinehurst? I assume any students who wanted Indian Heritage would be assigned to
Pinehurst? Or are we assuming two separate Pinehurst (AS I) and Indian Heritage schools?

We should have pretty good information on Pinehurst toward the end of March. In the past, I
would have said that we could get reasonable data on newly eligible APP students by March, but I
dont know if the current manager will be able to provide that. Certainly by April, I think.

If Indian Heritage K-8 is to be a separate school that students apply for and get assigned to, we
need to go through some process with the state about school names, locations, and numbers. (I
think Tom is the person who knows about that.) For school name changes, we need to get Board
approval and it can be a fairly complex and time-consuming process.

If you still need me at the meeting for something other than the numbers, of course Ill come in for
it but Im not sure what else I could add (other than my always warm and fuzzy personality!).
Just let me know.

Thanks

From: Heath, Shauna L
Sent: Friday, November 22, 2013 11:26 AM
To: Heath, Shauna L; Libros, Tracy; Tolley, Michael F; Paperman, J oseph B; Geoghagan, Rina; Halfaker,
J on; Manu, Faauu M; Herndon, Flip
Subject: FW: see below notes: APP @ Lincoln meeting
Where: J SCEE/Room 3802
Importance: High

Tracy,

Ill need to have you at this meeting.

-Flip

From: Heath, Shauna L
To: Heath, Shauna L; Tolley, Michael F; Paperman, J oseph B; Geoghagan, Rina; Halfaker, J on; Manu,
Faauu M; Herndon, Flip
Subject: see below notes: APP @ Lincoln meeting
Where: J SCEE/Room 3802
Importance: High

If you are unable to attend, please send a designated agent who is able to speak
to Rinas below requests/discussion.

From: "Geoghagan, Rina" <legeoghagan@seattleschools.org>
Date: November 22, 2013 at 10:36:17 AM PST
To: "Tolley, Michael F" <mftolley@seattleschools.org>, "Heath, Shauna L"
<slheath@seattleschools.org>
Cc: "Halfaker, Jon" <johalfaker@seattleschools.org>
Subject: Need to meet
Hi Michael and Shauna,

As I am sure you can imagine my staff and community are reeling from the recent board
amendments. There are still a lot of unanswered questions. As staff begin the clean up process
from recent board decisions, we believe the feasibility of placing additional programs at Lincoln
should be carefully analyzed. My staff, BLT and community would like to take an active part in the
next steps. There are many misunderstandings regarding usage at Lincoln and we feel its essential
that we have an active role in determining the execution of the plan going forward.

Given how quickly this is moving, we would like to request a meeting with both of you, Jon, a
capital planning representative, finance, and enrollment (if not a rep from enrollment, at least
projections for APP@Lincoln, Pinehurst and Indian Heritage for the next three years) next Monday
(11/25) or Tuesday morning (11/26).

I look forward to your response,

Rina

Rina Geoghagan| Principal | APP@Lincoln | p: 206-252-5914| legeoghagan@seattleschools.org

Subject: information as per your vm

Initial Implementation Sites for Access (Conversion of an existing intensive services
classroom)
Broadview-Thomson K-8
Bagley ES
John Hay ES
Laurelhurst ES
Stevens ES
Graham Hill ES
South Shore K-8

Broadview K-8 was a 3-5 SM4
Bagley former SM4i that was being phased out
John Hay new program in addition to their SM4 program (continuum school that had difficulties
implementing)
Laurelhurst SM3 intermediate 3-4 program (was coming from Pinehurst)
Stevens conversion of sm4
Graham Hill former SM4i that was being phased out
South Shore SM3 program, hard to say which grade level
From: gyherman@comcast.net
To: Flip Herndon
Cc: J oseph A Wolf; Tracy Libros; Pegi McEvoy; jlbanda@seattleschools.org
Subject: Mitigating Risk: completing feasibility study and developing leased space options
Dear Flip:
Who has been tasked with identifying opportunities for emergency mitigation to
correct the risk of open enrollment? Who has the assignment to spec out regionally
relevant, program appropriate, leased space?
This year's open enrollment is going to have a magnitude of uncertainty that
previous open enrollments have not. The District has no way of modeling family
choices in this paradigm. With uncertainty, there is risk. And it is family choice
that will drive the enrollment numbers, which is not something the District can
control.
What kind of risk mitigation tools are left in the toolbox for the District for the
north, and, are you comfortable with the opportunities available to you as facility
planners to mitigate unexpected results? In other words, how bad are things going
to be if predictions turn out wrong?
What struck me watching the Board meeting on Wednesday is that they didn't ask
the same questions that I asked, which made me wonder why our questions were so
different. I conclude that they do not have the same understanding of this capacity
shortage that I have; perhaps they think BEX IV will fix all problems.
It comes down to messaging. To build common vocabulary, presenting capacity in
terms of homerooms available (in the buildings) would slice through
misperceptions, and pivot the conversation so that my questions and the Board's
would align; we would share the same concerns. The Board cannot talk about
something they don't see. Presenting Capital issues in terms of segmented regional
homeroom negative building capacity would change the conversation and focus
efforts on minimizing risk. It would prevent approval of items that cannot
realistically be accommodated by Capital without risking tipping the fragility
present in the system into things like buildings in shifts or Principals seeking other
opportunities.
Strip away portable capacity when discussing the shortage. Why? Because this is
the fundamental problem of Capital: as long the magnitude of the capital problem
is masked by ameliorating portables, the scale of the shortage and the urgency is
not understood, and, that lack of shared understanding is what leads to non-
implementable or highly risky Board decisions.
The Board's approach and decision to override Mr. Banda's recommended Pinehurst
closure is a case in point.
Staff has been directed to place the K8 program (current enrollment is 152) into the
South Wing of Lincoln because the Board seems to believe that there was not
enough space at the Marshall building, which is to be occupied by ESTEM K8.
But, two things: it is not clear how many of the 239 ESTEM K8 6th and 7th
graders are going to move from Jane Addams over to Marshall (see my email
below to Paula and Debbie, asking them to poll their families now to ascertain
preliminary info), and, it is not clear how many from Pinehurst will remain with the
program, especially if they lose their principal. Moreover, the numbers at Marshall
do work: 152+737 is less than 960, Marshall's capacity. Plus, since both of these
are option-enrolled, it is possible to ensure that Marshall would not go beyond its
stated capacity. So, that solution is viable, even with all current students together
with incoming siblings, and that is a generous assumption pegged to all current
enrolled students even showing up. The shared concern should be that given the
precarious capacity shortfall, and that significant campuses are at risk for
emergency mitigations because they are fully saturated, and given that the south
wing of Lincoln is the absolute last available real estate north of the ship canal,
what can Facilities due for a backup plan if there is an emergency mitigation
required due to enrollment? Hence my first question, who is developing a portfolio
of leased space for the District to pivot to for Sept. 2014?
Bottom line: giving away the very last piece of real estate, when there was an
alternative viable option, creates an unsolvable problem (an unnecessary one). It
will be especially problematic if the Pinehurst numbers slim down, in which case
the last piece of real estate may have been given away for 3 homerooms' worth of
students. The most expensive capacity the District can run in a time of shortfall in
underutilized capacity, and, that may in fact be what the consequence of the Board
decision is.
Which leads to my last question: who is tasked with following up on resolving the
directive to site Pinehurst in the interim at Lincoln compared to potential other
interim solutions that will provide the District as a whole system with more
flexibility and opportunity to cope with unexpected Open Enrollment surprises?
Who will do this feasibility study? How will it be reported out to the Board? If
Hamilton breaks this September (and/or next), what is the District going to do?
How has the District communicated with the principal of this campus? Much was
asked of faculty this year to cope with 1,108 students in a building built for 960 on
2 acres. Under Ms. Watter's leadership, faculty rallied and made sacrifices. Much
was given, but, this is not sustainable, nor should it be. So, what is the plan if
Hamilton's numbers once again go beyond the limit in 2014? And, Hamilton is not
an isolated case. Chief Sealth High School, with an enrollment at 1,250 in a
From :
Paula Montgomery
<plmontgomery@seattleschools.org>
Subject
:
Re: Survey to determine how man ESTEM k8 middle
schoolers are staying
To : Gyherman@comcast.net <gyherman@comcast.net>
Cc :
Flip Herndon <ltherndon@seattleschools.org>, Tracy
Libros <trlibros@seattleschools.org>, Debbie Nelsen
<dnelsen@seattleschools.org>, Kim Whitworth
<kdwhitworth@seattleschools.org>
building rated at 1,350, is a constrained due to the presence of Denny's colocation,
and that campus appears similarly perched in a precarious position for 2014. What
is the mitigation identified for it and how have these principals been communicated
with?
My first question, the question about leasing, is how I think this lands. It behooves
the District to prepare accordingly. The only place left for a portable farm is Jane
Addams. Perhaps that should be looked at as a possible mitigation to solve issues
which arose due to the Board's Wednesday decisions.
Thank you,
Gail

Thu, Nov 14, 2013 11:41 AM
Hello Gail,
Thank you for your detailed email. I really do appreciate your perspective
and your taking the time to share these details with me.
Debbie Nelsen and I have already discussed a survey of current students
and we both wanted to be sure about the physical location of each school
prior to surveying students. We will likely launch the survey right after
Thanksgiving Break, after the school board's final vote.
I agree that the E-Stem program is fabulous and that students will have
two great choices in the fall. Once the boundaries are settled,I will be
able to hire a core team of teacher leaders. With these teacher leaders, I
hope to have more detailed plans of offerings for JAMS prior to the open
enrollment decision period.
Have a great day,
Paula
On 11/13/13 3:55 PM, "Gyherman@comcast.net" <gyherman@comcast.net> wrote:
>
>Dear Paula:
>
>As the Board weighs in on implementing your new school, the Jane Addams
>comprehensive middle school, it is important they and District Staff
>appreciate how many students from the existing E-stem K8 currently housed
>at your building will remain in the building with you at JAMS.
>
>Decisions must be grounded in data. Right now, it would appear
>projections have essentially the entire E-stem K8 moving down to
>Marshall. However, that is an option program, yours is an attendance
>area school, and since middle school is only three years, more than
>likely the many of students in grade 6 right now will opt to stay for
>grade 7 at Jane Addams itself. Quantifying that "many" would be critical
>to effectively plan for both of these communities.
>
>Decisions are being made with respect to the Marshall building based on
>projected assumptions that the whole K8 is going down to the Marshall
>building. But those assumptions potentially could be drastically
>inaccurate, and so, without asking, we will never know until late April,
>at which point, it will be too late to change certain facilities
>decisions, but not too late to adjust staffing.
>
>The District needs clarity on this point in order to properly plan; you
>and Ms. Nelsen and your faculty also need clarity so that appropriate
>planning can occur. And frankly, another community, the Pinehurst K8,
>needs this exact same clarity so that they can understand what realistic
>options lay before them.
>
>What you are not aware of, because you were not get part of this district
>at the time, was that last year at Sacajawea, there was a meeting in
>November that was very well attended by parents from the northern NE K5s
>and K8s.
>
>Pegi McEvoy, who then led capital and BEX planning, together with Phil
>Brockman, who represented teaching and learning to operations, along with
>three or four school board directors were part of that meeting. Ms.
>Nelsen was also there.
>
>I stood up at the end and explained to people that although the district
>isn't telling them, and although this has never been done before in our
>district (except to APP once), that it would be likely that a Geosplit
>would be considered next year when Jams was starting up. That meant that
>kids who were in Eckstein would be likely be scooped from that campus and
>put into the Jane Addams campus if their feeder K5 ended up being
>directed to JAMS. I felt compelled to be transparent with everyone in
>the room as they were making their decisions as to where to send their
>fifth grade students. There were no guarantees either way, but they at
>least deserved to have the full range of information.
>
>Anyway, the Jane Addams campus grew from 3 cores last year to 6 cores for
>grade 6 this year. And, in keeping with my compulsion for transparency so
>that planning can be maximally effective, you all deserve to know the
>sense of how the numbers will break out. The only real way to do that is
>a simple survey. Asking the existing families at the Jane Addams campus
>if they are planning to go to Marshall, planning to stay at Jane Addams,
>or are not sure but are leaning to a particular direction, and what that
>direction is is what is needed now.
>
>At the Thursday jams meeting at Jane Adams, I did hear another parent
>specifically talk to you about this exact same point.
>
>Both options, JAMS and the E-Stem k8, are fantastic choices; the E-Stem
>K8 is a proven school of Distinction, and you have a proven record of
>excellence as well. We are fortunate to be in a District that can offer
>such strong school communities to our families.
>
>Please do what you can to facilitate obtaining this information, so that
>academic prosperity will continue to grow as students start school next
>September. It will provide benefits to all families and students in the
>NE, regardless of their personal school choices, because it will support
>planning. Thank you.
>
>Regards,
>Gail
>
>Gail Herman
>
>
>Sent from my iPhone

To: Libros, Tracy
Subject: Pinehurst
Date: Wednesday, November 20, 2013 3:56:01 PM
Importance: High
Hi Tracy

Can you give me the October 1 count for Pinehurst by grade levelagain?

Gracias,
KW
From: Wang, Tingyu
To: Wolf, J oseph A; Richardson, Christopher L
Subject: RE: Principal Nelsen"s J ohn Marshall e-STEM space planning
Date: Wednesday, November 20, 2013 11:50:26 AM
I reviewed the Ed Specs for the new facility at Pinehurst site recently. With their 3 ups model, the
capacity is about 700 at the new building. As long as their enrollment is kept under 750 (each
homeroom reaches max. # of kids allowed by contract) , it should be fine.

Subject: FW: Principal Nelsen's J ohn Marshall e-STEM space planning

FYI something we (and Tracy) need to monitor the next couple of years.

Sent: Tuesday, November 19, 2013 3:21 PM
To: 'dan@kwijlen.com'
Subject: RE: Principal Nelsen's J ohn Marshall e-STEM space planning

Dan thank you for the opportunity to review both the site plan and message to Board members.

My one suggestion regarding messaging is to explicitly state that the school will consciously
manage its enrollment over the next two years to enter the 2016-17 school year with an
enrollment appropriate to the new facility.

To: Wolf, J oseph A
Cc: emily@kwijlen.com
Subject: Principal Nelsen's J ohn Marshall e-STEM space planning

Hey Joe
Im about to send the email below to the school board, but wanted to send along Debbies draft
plan to you first (especially since I said that I did). Wed love any feedback that you have. Especially
any thoughts about what we might have overlooked.

Clearly once the vote happens, Debbie will do a thorough walk through with the BLT and make
changes, but she wanted to get something down on paper so that the Board could see that we
need all the available rooms. As you well know, the Board gets super focused on capacity numbers
rather than homeroom/teaching station requirements and they often over estimate available
space. And I sometimes still think they never realize that capacity changes depending on Middle vs
Elem vs K-8 - especially when SPED is included. They regularly compare apples vs oranges.

BTW We have a meeting tomorrow morning with Paul Wight about air. Had a good chance to talk
with him last week at the JM Phase 2 walk thru. Thanks for making the email introduction.

Hang in there - It will all be over soon!
thanks again for all your hard work
Dan

Hi Directors Carr and Peaslee,

Im following up on previous communications about the John Marshall Building.

Attached is a draft space plan that Principal Debbie Nelsen and her BLT put together for moving us
into JM. As you can clearly see, with our K-8 configuration - that includes ELL, SPED, and Spectrum
programs there is simply not enough space in the JM building to co-house another school
community. Based on our informal surveys, parent feedback, and a statistical analysis of the zip
codes of our MS population for next year, we anticipate reducing our currently oversized 6
th
grade
(7
th
in 2014) by 2 or fewer classes that choose to remain at JAMS and take the risk on a new
program. These are primarily John Rogers families, but there are fewer than 40 of them even if
they ALL stayed behind. We have also received lots of inquiries from other disrupted students (OV,
Sac, Eckstein geo-split, etc) that are expressing a preference to going to an established option
school rather than spend only 1 or 2 years in a new school that they have no affinity towards. This
should easily back fill any small losses that we may experience in the 2014 6
th
or 8
th
grades.

From this feedback, Principal Nelsen set this plan as a right sized 3-up model that could
accommodate four 7
th
grade cores and squeeze in a 5
th
if needed. We have already shared this
with Joe Wolf in District K -12 planning to get his feedback.

We are working hard to cooperatively accept this temporary move to Marshall as the best solution
for all of the communities in the North end - and are working with District Staff to address other
concerns so that we can rally our community to be behind this decision. Please do not exacerbate
that challenge by proposing a co-location or merger with our e-Stem K-8 program at Marshall.

We ask:
1) Director Carr & Peaslee to withdraw Amendments 1 and 2 to the Pinehurst Closure BAR.
Not only do we not have space as stated above, but the BAR clearly expresses that T&L
considers the merging or co-housing of Option programs the most incongruous
combination possible. JA-K8 uses a traditional educational pedagogy. We are not an
alternative program, and many students who might thrive in the Pinehurst model may
not fare well in our more traditional setting. Michael Tolley, T&L Staff, and Principal Nelsen
have clearly said that this will not work. We will of course, as we have already, welcome
any Pinehurst students who choose to opt in to our K-8 program and would support a
preferred enrollment path for their families.
2) Support Director Peaslees Amendment 3 placing the merged programs at Lincoln. Both the
Indian Heritage and Pinehurst Programs have requested this merger as a pathway to
continue and revitalize two important District option programs. Please give them the
chance to try.

We appreciate the hard work that the Board and Staff are doing throughout this difficult process.
As we have stated many times, our K-8 community is willing to be part of the solution, but we
cannot be all of the solution. Please do not burden or damage our vital program by making the
transition plans untenable.

Thanks,
Dan Suiter
JA K-8 BEX Committee

Dan Suiter
206.362.4715 Phone
206.390.8626 Mobile
206.362.4267 FAX
dan@kwijlen.com

From: Hale, Theresa L
To: Carr, Sherry L; DeBell, Michael; Martin-Morris, Harium; McLaren, Martha; Patu, Betty; Peaslee, Sharon D; Smith-
Blum, Kay
Cc: Banda, J ose L; Bennett, Erinn P; English, Ron; Wright, Charles E; Cerqui, J ohn; Pham, Kathie T; Libros, Tracy
Subject: RE: November 20, 2013 Board Meeting Agenda
Date: Tuesday, November 19, 2013 5:30:30 PM
Good afternoon Directors,

The following edits have been made to the agenda:
Growth Boundaries for Student Assignment Action Report motion language has been
edited
Intermediate Capacity Management Plan to Support Implementation of Growth
Boundaries and BEX IV Action Report, page 3, has been corrected to keep in four bulleted
items that had been mistakenly stricken
Director Amendments:
o Withdrawals (these items will be removed from the agenda by motions made at the
beginning of the business portion of the agenda, prior to Consent)
Director Carr and Director Peaslee have requested to remove Amendments 1
and 2, respectively, from the Pinehurst Closure item
Director Peaslee and Directors Smith-Blum and Patu have requested to
remove Amendments 6 and 10, respectively, from the Growth Boundaries
item
o Moved
Director Carr's amendment related to the use of the Lincoln auditorium has
been moved under the Intermediate Capacity Management Plan item
o Additions
Directors Smith-Blum and Patu have added an amendment to the
Intermediate Capacity Management Plan item, related to the forming of a
World School location task force
Director Martin-Morris has added an amendment to the Intermediate
Capacity Management Plan item, related to Thornton Creek students
applying to attend Salmon Bay in 2014-15
o Revisions
Pinehurst Amendments
Amendment 3 (Dir. Peaslee) Action report has been edited
Growth Boundaries Amendments
Amendment 5 (Dir. Peaslee) Action report has been edited
Amendment 8 (Dir. Patu) Action Report motion language has been edited

I would also like to clarify about the ordering of items on the agenda. The initial items were
ordered with the assistance of Tracy Libros, but I apologize that I did not use a keener eye to
identify items that should be under a different item, rather than placing them all under Growth
Boundaries. In the future, I will build in a system that helps to bring clarity to this process, and to
also confirm any movement of items with the Directors attached to the item. Please let me know
if you have any additional questions or concerns.

Theresa Hale
Board Office Manager
206-252-0041
tlhale@seattleschools.org

To: Carr, Sherry L; DeBell, Michael; Martin-Morris, Harium; McLaren, Martha; Patu, Betty; Peaslee,
Sharon D; Smith-Blum, Kay
Cc: Banda, J ose L; Bennett, Erinn P; English, Ron; Wright, Charles E; Cerqui, J ohn; Pham, Kathie T;
Libros, Tracy

Good evening Directors,

The Affirmative Action Plan Annual Report has been moved to the December 4th Board
meeting
Amendment 8 (Dir. Patu) Action Report has been edited
Growth Boundaries for Student Assignment Action Report has been edited, Attachment A
has been corrected (page 6) and Attachment B has been added
Boundaries and BEX IV Attachment 2 title has been updated

Theresa Hale
206-252-0041

Sent: Sunday, November 17, 2013 7:23 PM
Cc: Banda, J ose L; Bennett, Erinn P; English, Ron; Wright, Charles E; Cerqui, J ohn; Pham, Kathie T;
Libros, Tracy


Director Peaslees and Carrs Pinehurst/AS-1 amendments have been renumbered and
moved underneath the Pinehurst closure item. The motion language has been corrected in
the amendments.
The North-end middle school APP analysis chart presented at the 11/13 work session has
been added as an attachment to Directors DeBell and Martin-Morris amendment.
Growth Boundaries for Student Assignment Action Report has been edited
Please let me know if you have any questions.

Theresa Hale
206-252-0041

Sent: Friday, November 15, 2013 7:50 PM
Cc: Banda, J ose L; Bennett, Erinn P; English, Ron; Wright, Charles E; Cerqui, J ohn; Pham, Kathie T
Subject: November 20, 2013 Board Meeting Agenda


The agenda for the November 20th Board meeting has been posted. Please note the following:

Closure of Pinehurst K-8 Program Action Report has been edited
2013-2016 Collective Bargaining Agreement with the Principals Association of Seattle
Schools This item has been added for introduction and action at the same meeting
Growth Boundaries for Student Assignment Action Report and Attachments have been
edited
Please note all Director Amendments have been attached (please see agenda)
Boundaries and BEX IV Action Report and Attachments have been edited
Please let me know if you have any questions.

Thank you,

Theresa Hale
206-252-0041
From: Libros, Tracy
To: English, Ron
Subject: FW: Inquiry
Date: Monday, November 18, 2013 8:01:32 AM

Sent: Monday, November 18, 2013 5:00 AM
To: Carr, Sherry L; Tolley, Michael F; Bennett, Erinn P; Libros, Tracy; Herndon, Flip; Hale, Theresa L
Subject: RE: Inquiry

I realize that I wont even find your reply in my inbox. Please remove my proposed amendment. It
was NOT my intention to edit the vote on the Pinehurst closure. It was my goal to provide an
interim site if the closure vote failed. Since there is another amendment that 100% overlaps mine,
to leave it is redundant (and again, is not what I intended anyway).

In the future, please contact me when you move an amendment I have submitted from one action
to another. A message has now been sent to the community that was other than I intended.

To: Tolley, Michael F; Bennett, Erinn P; Libros, Tracy; Herndon, Flip; Hale, Theresa L
Subject: Inquiry

Please explain to me who made the decision to move my amendment from Growth Boundaries to
the Pinehurst closure action item? This is not what I was amending as identified in my BAR and I
would like to understand who did this and why. Please provide an explanation.

Sher r y Car r
School Board Director, District II
(206) 252-0040

From: Campbell, Elizabeth A
Cc: Clancy, Michaela; Carter, Elizabeth R; Gainer, Heidi
Subject: Need for Planning Preschool Program locations
Importance: High
Hi Zakiyyah,

I remain very concerned regarding site locations for preschool programs for 14-15. There is much
capacity planning going on in the district but I am told that the location of the preschool programs
being displaced at Jane Addams (1 classroom), Pinehurst (2 classrooms) and the 2 rooms at Wilson
Pacific for evaluations are not being discussed in the planning.

It is of particular concern to me in that the programs at Jane Addams and Pinehurst are the ONLY
special education preschools in the Northeast region.

Availability of an evaluation site (two classrooms together) is also critical to the work and
compliance of our department. We currently evaluate approximately 250 preschool students a
year with a daily staff of 5-6 people.

I would like to note that Highline just mediated a settlement on a case where teachers filed a
complaint that moving preschool students/classrooms repeatedly as a solution to capacity
problems was considered discriminatory.

There has long been discussion about grouping preschool classrooms together with an evaluation
site to create early learning centers. Preschool staff, ESA staff and transportation have all
supported this concept in past discussions as being good for children and families as well as cost
efficient. It also could be a solution to the capacity problem in some schools.

Thank you for your support of your youngest and most vulnerable learners.
Beth

Elizabeth Campbell
Supervisor Early Childhood Special Education
eacampbell@seattleschools.org
206.252.0665

PO Box 34165
MS 31-720
Seattle, WA 98124

From: Libros, Tracy
To: Wolf, J oseph A
Subject: RE: Revised Board Amendment Chart/Revised BAR
Date: Friday, November 15, 2013 9:17:47 AM
I sent a response saying that there would be room for the students, but specified NOT as a co-
location (because of the additional space needs generated by additional administrative staff). Jane
Addams has 765 students now. At a minimum, I think we will have 80-90 current 6
th
graders
leaving (as well as some at other grades). And we have control over the numbers of new students
added. Also, at most, there would be 120 students from Pinehurst for next year after subtracting
out the preschool and 8
th
graders.

To: Libros, Tracy

Tracy re. Director Carrs proposal to place AS-1/Pinehurst as a program within a program with
JA K-8 at Marshall:

- My staff and I do not completely agree on the bodies fitting at Marshall. In any event it
would be pretty full at a minimum (my judgment).
- More importantly (I heard this yesterday via Ron from Michael T.) this combining of
programs/philosophies violates all kinds of educational best practice, and would inflict
significant damage on both programs.

From: Libros, Tracy
To: Wolf, J oseph A

Joe Im including the assignment/implementation info but assume that you are still handling the
costs under capacity management.

To: Richardson, Christopher L; Wang, Tingyu; Graefinghoff, Eva
Cc: Libros, Tracy
Subject: Revised Board Amendment Chart/Revised BAR

Team: Tracy developed the attached yesterday afternoon and shared with me. Yesterday evening
I started revising our BAR, based on:

- Inclusion of some of these amendments.
- As important, consensus between us that all next-year/2014-15 actions from our BAR will
be transferred to Enrollment Plannings BAR.

I am working under the assumption that the Board Office is going to want to post the revised
BARs/attachments by soon after 5 pm today.

Stay tuned.

From: Libros, Tracy
To: Wolf, J oseph A
Subject:

Heres the latest Im available if you want to talk about the BARs.
From: Wang, Tingyu
Subject: RE: Pinehurst
Date: Thursday, November 14, 2013 2:30:30 PM
Relocating Pinehurst to another building temporarily is just a kicking the can down the road
approach. We know there is not going to be a site available to them in North end in the
foreseeable future. Is this really what the Pinehurst community wanted?

Sent: Thursday, November 14, 2013 10:50 AM
Subject: Pinehurst

Sent this to Joe already

To: Wolf, J oseph A
Subject: FW: Pinehurst

From: Herndon, Flip
To: English, Ron
Cc: Tolley, Michael F; Paperman, J oseph B; Redman, Thomas L
Subject: Re: Pinehurst

Tonight was interesting.

you'll probably see the amendments cleaned up before Friday. I would say that Pinehurst will
probably continue as a program. Sharon's amendment was about the combination of AS-1
(Pinehurst) and Indian Heritage (which does not currently exist). Sherry also offered and
amendment to have Pinehurst be located with JAK-8 for the next two years to figure out a
longterm site or fate. From what I was gathering, I think right now only Michael DeBell
would vote to close the program. You might want to check with Jose on his perception.

Sherry was proposing keeping Pinehurst and having a program within a school with JAK-8 at
Marshall.

Sharon is proposing that Pinehurst (reviving AS-1) and Indian Heritage (revived) become one
program at Lincoln and then open as a K-8 at Wilson Pacific. Originally she wanted the K-5
portion at Wil-Pac Elementary and the 6-8 portion at Wil-Pac MS. Sherry then piped in
saying that she could support the AS-1/Indian Heritage partnership if the K-8 was all located
at Wil-Pac MS because there would be space there and it would not compete with the stand
alone APP at the elementary. That seemed to resonate with Sharon. That's why I think the
vote will probably be to save Pinehurst.

There was a request of staff to take a look at whether Marshall or Lincoln would have room
for AS-1. Joe had mentioned that JAK-8 could probably exist with AS-1. Lincoln depends on
the growth of APP kids. There could be no room in the next year or two as students continue
to qualify.

Not sure of the best way to approach this with Jose. Like some of the other items, if the will of
the board is to keep it open, I would shift the recommendation. I would only do that though if
it is clear that this might go 6-1 or 5-2 in favor of keeping it (and I think that's where this is
going). You could also have Growth Boundaries go first on Wednesday, see how they vote on
the amendment, then when the Pinehurst item comes up we could mention that in light of the
board vote on the amendments associated with Pinehurst in the Growth Boundaries, does this
item still need to be voted on from the board. My guess would be no, but it still allows them
to vote if they please but I'm thinking they will just say we addressed this in the Growth
Boundaries vote.

I have a few breaks tomorrow, but not many until after 5pm.

That's what I know. How did the TC meeting go?

-Flip
Sent from my iPad
On Nov 13, 2013, at 8:55 PM, "English, Ron" <renglish@seattleschools.org> wrote:
Any words of wisdom? What happened tonight?

Current plan, absent different guidance from you, is to prepare supplemental report that:

1. Addresses the financial questions raised.
2. Acknowledges that TC community is unanimously opposed to becoming a K-8
3. Incorporates J ohn Miner's notes about the difficulties with a merger, and cites reasons
given by MT that any merger of two option programs must of necessity result in changing
both programs, that can't jsut co-exist, unless they have separate admisntration, with
separate budgets, professional development and school improvement plans.
4. Therefore concludes that merger with either TC, or WP elementary or J AK-8 is not
suitable.
5. Concludes that a permanent location at Decatur costs too much.
6. It can be kept alive for a couple years at Lincoln, but without a permanent location, this
is not warranted.
7. Therefore closure is the only option
To: Libros, Tracy
Subject: Directors Amendment Grid
Hi Tracy,

I know you're swimming today, and was hoping you might have a minute to let me know if the grid
showing all the Director amendments has been updated since last night's meeting. I wanted to
start reaching out to Directors to get their documents, and figured you and I could talk about how
they should be numbered/ordered on the agenda.

There is also the question that came out of the Executive Committee meeting yesterday about the
order of the Pinehurst, Growth Boundaries, and Intermediate Plan on the agenda, and Flip was
supposed to determine that after last's work session. I'll check in with Chris to see if she can
prompt him for that information, but thought I'd mention it here in case you wanted to give him
input on that decision.

Thanks,

Theresa Hale
206-252-0041

Cc: Wang, Tingyu; Wolf, J oseph A
Subject: RE: Pinehurst
In other words, JA K-8 will fill John Marshall no room for Pinehurst.

Chris Richardson
(206) 252-0788 Desk
(206)793-8477 Cell

Cc: Wang, Tingyu; Richardson, Christopher L

There is a very good chance 70-80 current 6th graders at JA K-8 will transfer to JAMS. Also,
JA K -8 knows it has to start limiting its enrollment to fit in its new building.
Sent from my iPhone
On Nov 14, 2013, at 11:46 AM, "Redman, Thomas L" <tlredman@seattleschools.org> wrote:
Does Flip know this?

From: Wang, Tingyu
Cc: Richardson, Christopher L

I don't think Marshall has capacity to house both JA K8 and Pinehurst. JA has
been growing and will continue to grow.
Tingyu
On Nov 14, 2013, at 10:50, "Redman, Thomas L" <tlredman@seattleschools.org>
wrote:
Sent this to Joe already

To: Wolf, J oseph A
Subject: FW: Pinehurst

From: Herndon, Flip
To: English, Ron
Cc: Tolley, Michael F; Paperman, J oseph B; Redman, Thomas L

Tonight was interesting.

you'll probably see the amendments cleaned up before Friday. I
would say that Pinehurst will probably continue as a program.
Sharon's amendment was about the combination of AS-1 (Pinehurst)
and Indian Heritage (which does not currently exist). Sherry also
offered and amendment to have Pinehurst be located with JAK-8 for
the next two years to figure out a longterm site or fate. From what I
was gathering, I think right now only Michael DeBell would vote to
close the program. You might want to check with Jose on his
perception.

Sherry was proposing keeping Pinehurst and having a program within
a school with JAK-8 at Marshall.

Sharon is proposing that Pinehurst (reviving AS-1) and Indian
Heritage (revived) become one program at Lincoln and then open as
a K-8 at Wilson Pacific. Originally she wanted the K-5 portion at
Wil-Pac Elementary and the 6-8 portion at Wil-Pac MS. Sherry then
piped in saying that she could support the AS-1/Indian Heritage
partnership if the K-8 was all located at Wil-Pac MS because there
would be space there and it would not compete with the stand alone
APP at the elementary. That seemed to resonate with Sharon. That's
why I think the vote will probably be to save Pinehurst.

There was a request of staff to take a look at whether Marshall or
Lincoln would have room for AS-1. Joe had mentioned that JAK-8
could probably exist with AS-1. Lincoln depends on the growth of
APP kids. There could be no room in the next year or two as students
continue to qualify.

Not sure of the best way to approach this with Jose. Like some of the
other items, if the will of the board is to keep it open, I would shift
the recommendation. I would only do that though if it is clear that
this might go 6-1 or 5-2 in favor of keeping it (and I think that's
where this is going). You could also have Growth Boundaries go
first on Wednesday, see how they vote on the amendment, then when
the Pinehurst item comes up we could mention that in light of the
board vote on the amendments associated with Pinehurst in the
Growth Boundaries, does this item still need to be voted on from the
board. My guess would be no, but it still allows them to vote if they
please but I'm thinking they will just say we addressed this in the
Growth Boundaries vote.

I have a few breaks tomorrow, but not many until after 5pm.

That's what I know. How did the TC meeting go?

-Flip
Sent from my iPad
On Nov 13, 2013, at 8:55 PM, "English, Ron"
<renglish@seattleschools.org> wrote:
Any words of wisdom? What happened tonight?

Current plan, absent different guidance from you, is to prepare
supplemental report that:

1. Addresses the financial questions raised.
2. Acknowledges that TC community is unanimously opposed
to becoming a K-8
3. Incorporates J ohn Miner's notes about the difficulties with a
merger, and cites reasons given by MT that any merger of two
option programs must of necessity result in changing both
programs, that can't jsut co-exist, unless they have separate
admisntration, with separate budgets, professional
development and school improvement plans.
4. Therefore concludes that merger with either TC, or WP
elementary or J AK-8 is not suitable.
5. Concludes that a permanent location at Decatur costs too
much.
6. It can be kept alive for a couple years at Lincoln, but
without a permanent location, this is not warranted.
7. Therefore closure is the only option
To: Libros, Tracy; Tolley, Michael F; Heath, Shauna L
Subject: Work Session Deliverables - Staff Response to Director Peaslee"s Amendment
Date: Tuesday, November 12, 2013 4:06:12 PM
Flip/Tracy: Chris R. and I are working on the request/response highlighted below in green. It will
include Lincoln building drawings of the North and South wings, and some notation on the
drawings of which rooms are included/referenced in the narratives on them (my drafts below).
Also need to include a map of the current South Wing project.

Lincoln North Wing Narrative

The North Wing at Lincoln contains ___ classrooms: Rooms ___, ___. Capacity housing a K-8
program is approximately ______. See attached building drawing for additional detail.

The rooms would need some degree of modernization to support any current SPS school/program:
Data, electrical, improvement of wall and floor finishes at a minimum. At present is no direction to
SPS staff/consultants to develop scoping/planning/budget/funding source recommendations to
modernize the rooms referenced above.

Lincoln South Wing Narrative

The South Wing at Lincoln contains two blocks of rooms/capacity. One block Rooms ___,___ -
has a K-8 capacity of approximately 225 students and is being modernized in a Spring/Summer
2014 Capital project. See attached floor drawing for additional detail. The modernization project
will also expand the capacity of, and ingress/egress to the lunchroom.

The second block consists of Rooms ____, ____. Capacity housing a K-8 program is approximately
______. See attached building drawing for additional detail.

The rooms would need some degree of modernization to support any current SPS school/program:
Data, electrical, improvement of wall and floor finishes at a minimum. At present is no direction to
SPS staff/consultants to develop scoping/planning/budget/funding source recommendations to
modernize the rooms referenced above.

Flip: As noted above Chris and I will also need from Eric Becker/Rolluda a building drawing of the
spring/summer 2014 Lincoln South Wing project. Stay tuned for a separate message on this to
Eric, cc-ing you.

From: Libros, Tracy
To: Wolf, J oseph A; Tolley, Michael F; Heath, Shauna L
Cc: Herndon, Flip
Subject:

Amendment from Sharon

AS-1 (Pinehurst) and Indian Heritage are both supporting an Indian Heritage AS-1 partnered program,
to be developed in an interim location over the next two years, and then to be moved to Wilson Pacific.

Michael/Shauna I think we need confirmation on this from staff. Board members were saying
many different things about which group wanted what. For the work session tomorrow night, I
believe we need to be able to confirm or debunk this.

More on the Amendment

My proposal is that this program be located interim at Lincoln where there is more space than at
Marshall. According to Flip there is space for 230 students in the south wing. I realize there's another
amendment for an APP annex to Hamilton at WP. So I ask that you look at other possible space
at Lincoln for the Indian Heritage AS-1 program that can hold approx. 200-250 students.
Sherry mentioned an auditorium wing. I know the building holds many more students than we've
planned for the next 2 years so please let us know what other space in the building could be used for
this program.

J oe Please be prepared to address this at the work session. Thanks

From: Libros, Tracy
Cc: Herndon, Flip
Subject: Sorry - I didn"t send you the amended list!
Date: Sunday, November 10, 2013 2:54:48 PM
Peaslee
Feeder
Patterns
Feeder elementary schools into JAMS: Olympic
Hills, Rogers, Olympic View, Sacajawea

Peaslee APP
APP at JAMS and Hamilton; reduce Hamilton
numbers with APP at JAMS
2014-15
Peaslee
Interim,
Sites
Pinehurst - Interim at Lincoln; move to Wilson-
Pacific when it opens, with Indian Heritage
2014-15
2017-18
Peaslee
Change John Stanford and McDonald to option
schools
2014-15
Peaslee APP
Phase in a second elementary APP at Thornton
Creek when new building opens in 2016 and co-
locate APP with Thornton Creek
2016-17
Peaslee APP
Two elementary APP locations with attendance
area students: Wilson-Pacific Elem and Olympic
Hills. Lincoln as interim site until 2017.
2017-18
Peaslee APP
Three middle school APP locations with attendance
area students: JAMS, Hamilton, Wilson-Pacific
2014-15
2017-18
Peaslee
Delay all boundary changes except those that are
necessary for the next two years.

To: Libros, Tracy
Subject: FW: Amendment Review

Hi Tracy,
I meant to copy you on this--

Sharon Peaslee
To: Herndon, Flip
Subject: RE: Amendment Review
Hi Tracy,
My most recent amendment didn't make it in, probably because I submitted it late Friday. It is as follows:

Delay all boundary changes except those that are necessary for the next two years. This will
give time to more thoroughly consider alternatives, better data, drawing geographical
boundaries v feeder schools, keeping more students in walk zones and off buses, fully
developing ALE plan, etc. Use existing Staff Recommendations as a Master Plan to be
modified, voted on and implemented in phases.
Immediate needs can be determined at work session next Wed. My scope is limited to north end,
as follows:
JAMS: Needs enough feeder schools to create fully comprehensive MS. I propose Olympic
Hills, John Rogers, Olympic View, Sacajawea, APP.
Hamilton: Reduce numbers with APP program at JAMS.
Pinehurst: Interim at Lincoln (to be moved to WP with Indian Heritage).
McDonald & John Stanford International schools changed to option schools

Sharon Peaslee
From: Herndon, Flip
Sent: Sunday, November 10, 2013 11:08 AM
To: Smith-Blum, Kay; Martin-Morris, Harium; Carr, Sherry L; DeBell, Michael; Patu, Betty; Peaslee, Sharon
D; McLaren, Martha; Banda, J ose L
Cc: Libros, Tracy
Subject: Amendment Review
Good Morning Board Members and Superintendent,

We are in the process of compiling and analyzing the impact of proposed amendments from all Board
members. Attached is a summary of our understanding of planned or possible amendments you may
submit.

Could you review this information for accuracy and completeness and let us know right away if there
are any problems with what weve identified? Please clarify if necessary, or let us know if anything
should be deleted. I know some of these came in at different times, and we want to be sure were
working from an accurate list.

DIRECTOR TYPE DESCRIPTION
PROPOSED
IMPLEMENTATION
Smith-Blum Boundary
Keep in Madrona boundary (do not change
to McGilvra boundary)
Currently in place- no
change needed
Smith-Blum Boundary Change from McGilvra to Stevens boundary 2014-15
Smith-Blum Boundary Change from Stevens to Madrona boundary 2014-15
Smith-Blum Boundary Change from Stevens to Madrona boundary 2014-15
Smith-Blum
Interim
Locations
Move World School to Van Asselt (1950s
building) for 2014-15 and 2015-16.
Re-assess in two years to see if T.T. Minor is
needed for attendance area elementary
school.
2014-15
Use T.T. Minor as interim roll-up site for
Smith-Blum
Interim
Locations
Meany. 2014-15 (gr 6), 2015-16 (gr 6-7).
2016-17: Gr 6-8 relocate to renovated
Meany.
2014-15
Smith-Blum
Feeder
Patterns
Meany: Lowell, Stevens, Montlake, McGilvra,
Madrona
Washington: Gatzert, Leschi, Thurgood
Marshall, John Muir (Kimball stays in
Mercer.)

PROPOSED
IMPLEMENTATION
Patu GeoZone
Dearborn Park becomes option school
(international). Expand GeoZone to include
current Dearborn Park boundary and area
west of Dearborn Park
2014-15
Patu GeoZone
Students in Dearborn Park attendance area
assigned to Van Asselt; get GeoZone
tiebreaker if they apply for Dearborn Park
Intl during Open Enrollment
2014-15

PROPOSED
IMPLEMENTATION
Peaslee
Feeder
Patterns
Feeder elementary schools into JAMS:
Olympic Hills, Rogers, Olympic View,
Sacajawea

Peaslee APP APP at JAMS and Hamilton 2014-15
Peaslee Interim
Pinehurst and Indian Heritage to Lincoln
interim; move to WP when it opens
2014-15
2017-18
Peaslee
Change John Stanford and McDonald to
option schools
2014-15
Peaslee APP
Phase in a second elementary APP at
Thornton Creek when new building opens in
2016 and co-locate APP with Thornton Creek
2016-17
Peaslee APP
Two elementary APP locations with
attendance area students: Wilson-Pacific
Elem and Olympic Hills. Lincoln as interim
site until 2017.
2017-18
Peaslee APP
Three middle school APP locations with
attendance area students: JAMS, Hamilton,
Wilson-Pacific
2014-15
2017-18

PROPOSED
IMPLEMENTATION
Carr APP
Two middle school APP locations with attendance
area students: Hamilton (small) and Wilson-Pacific
(large); no interim relocation for Wilson-Pacific MS
2014-15
2017-18
Carr
Feeder
Patterns
Whittier stays in Whitman feeder pattern
Carr
Feeder
Patterns
Wedgwood stays in Eckstein feeder pattern 2014-15
Carr
Feeder
Patterns
Sacajawea, Northgate to JAMS 2014-15
Carr
Feeder
Patterns
Olympic View to Wilson-Pacific Middle
2016-17: Move to new building 2017-18.
2017-18
Carr Sites Pinehurst at JAMS or Marshall 2014-15
Carr Interim Provide space for UNEA at Wilson-Pacific Middle 2017-18

Carr Interim Hamilton annex at Lincoln for 2014-15 2014-15
Carr Interim Space for UNEA until 2017, possibly JAMS 2014-15
Carr Boundary
Area north of Olympic View boundary (with 54
students): possible north/south split on 5
th
(north
part to Sacajawea, south part to Olympic View;
Sacajawea north of Northgate Way to Olympic Hills
if needed
2017-18

DeBell, Martin-
Morris
APP
Three middle school sites Hamilton, JAMS,
Wilson-Pacific. Change feeder pattern from
aggregation of whole service area to aggregation of
elementary school boundaries. APP target
enrollment at JAMS and Hamilton about 270
students (3 classes per grade); remaining APP to
Wilson-Pacific. Notify families before Open
Enrollment each year if any elementary schools will
be re-aggregated to feed into a different APP
pathway; current students would be
grandfathered.
2014-15
2017-18

Thanks,

-Flip
From: Elizabeth Wong
To: DeBell, Michael; harium.martin-morris@seattleschools.org; Tracy Libros
Cc: Lauren McGuire
Subject: Boundaries 3.0: MDB/HMM Amendment Question (community feedback)
Date: Thursday, November 07, 2013 7:33:07 AM
Hi Michael, Harium and Tracy:
Early community "buzz" around the MDB/HMM amendment-in-progress includes a question
about the anticipated cohort size at Wilson-Pacific in 2017. Once you have a tentative list
of initial feeder schools for the APP cohort @ Wilson-Pacific, could you let us know
what you think that cohort size will be (based on current projections)?
Apologies in advance, Tracy. Know that you are burning the candle at both ends (saw you at
one of those ends last night!). Hoping that by getting a sense of the biggest hot buttons, we
can sort through the most significant community barriers to what is being developed.
Michael/Harium, FYI, folks also seem to be "cycling" on the Pinehurst question. The
possibility that Lincoln South would not be available as an Annex Site for Hamilton is
agitating people.
Thanks,
Elizabeth
From: Libros, Tracy
To: Carr, Sherry L
Cc: Herndon, Flip
Subject: RE: Your proposed amendment
Date: Wednesday, November 06, 2013 10:07:01 PM

I dont understand what this means:
o Add Pinehurst to either JAMS or to Marshall (FACMAC says they will fit and both are
K8s)

When you say to Marshall, are you meaning with J A K-8?
J AMS is just 6-8, not K-8.

To: Libros, Tracy
Subject: FW: Your proposed amendment

I have added a couple of updates below. Please review and let's discuss.

Sherry Carr
School Board Director, District II
(206) 252-0040
To: Libros, Tracy
Subject: FW: Your proposed amendment
Modified per your other note.

To: Libros, Tracy
Subject: RE: Your proposed amendment

Note a couple of clarification below. Thank you for your time on this. It is definitely the biggest
riddle of the whole plan.

From: Libros, Tracy
To: Carr, Sherry L
Cc: Herndon, Flip
Subject: Your proposed amendment

Sherry,

Heres my understanding of what you would like us to analyze for a possible amendment. Please let
me know if Ive got all the moving parts right.

Two APP north sites - Hamilton (small) and WP (large)
Hamilton keeps current boundary

Feeder patterns (yes or whatever option seems to fit while addressing the impacts of the
current 11/5 proposal)
Whittier to Whitman MS yes and others.your call which one(s)
Wedgwood to Eckstein MS yes
Sacajawea stays in JAMS feeder pattern yes unless you see it differently from a
numbers perspective; they are in a swing location and the parent survey seemed to
be ok with JAMS
Olympic View to WP; we have to sort out this attendance area as it is causing too wide
a swing Licton Springs logically flows to OVES and to WPMS but it is probably less
obvious to folks that Maple Leaf also can flow to WPMS (straight access across N
92
nd
)
Possibly Northgate to JAMS yes
o Also, still plan for space for UNEA at WPMS (no change from current plan)
o Add Pinehurst to either JAMS or to Marshall (FACMAC says they will fit and both are
K8s)

Interim/Transition
Hamilton annex at Lincoln for 14-15 and 15-16 yes
16-17 open WP at Marshall, including APP (17-18 WP moves from Marshall to new
building). (This is consistent with the current plan.) yes
Olympic View eventually to WP, but now to JAMS as interim yes
o Space for UNEA between now and opening of WPMS what about JAMS for two
years if they arent full due to the changed plan for APP (leased space is ok but not
preferred and the clear message from the group was not the Mall, hence my
questions to Flip about Fairview Christian School and other spaces).

To: Herndon, Flip; Libros, Tracy; Tolley, Michael F; Banda, J ose L
Subject: Pinehurst- Indian Heritage at Lincoln
Date: Tuesday, November 05, 2013 9:06:33 AM
Flip,

I realize we're not voting on program placement but wanted to create a broader context to show why AS-
1 (Pinehurst) should continue and be placed interim at Lincoln for 2 years. By partnering that program
with Indian Heritage we have the numbers to create a strong program that meets needs of students in
both groups. This would be a K-8 pathway in the two schools to be built at Wilson Pacific. Both these
programs support underserved students, predominantly low income. It makes for a great balance in
relation to APP, and the school could also accommodate neighborhood students. It would be a diverse,
comprehensive school with two option programs.

There's much to discuss, and the partnership idea is new. I'm putting it out there as a plan that justifies
saving Pinehurst rather than shutting it down. There is a need for both of these programs, and this is a
way to save AS-1 and revitalize Indian Heritage in a cost neutral manner. If staff can get behind this
plan the vote to shut down Pinehurst could be taken off the agenda. That would a very good show of
support for these programs and the communities they serves.

The Native community wants a K-12 program. Their focus has been on high school, but with the plan to
develop a full K-12 program. This partnership has much appeal to them. In addition to the K-8 at
Wilson Pacific, they want a high school program at Ingraham. This will establish a K-12 pathway in the
next school year. They will be informing us of that at the SB meetings on Nov 6 and 20.

I very much hope staff will support the plan to place AS-1 interim at Lincoln with Indian Heritage K-8 for
the next 2 years. This is the decision before us right now. There will be plenty of time to work out the
details of curriculum, etc.

thanks,

Sharon Peaslee
From: Herndon, Flip
To: Peaslee, Sharon D; Libros, Tracy; Tolley, Michael F
Subject: Re: questions at SB mtg
Sharon,
Just a clarification. I believe the plan has always included some programming (it was not
initially identified from the Native American Community) room at the middle school. Having
the Indian Heritage program, which in the past has been a middle school and high school
program, at the elementary (stand alone APP or not) I don't believe was every part of any
design. The middle school site, however, I believe has included some of that discussion but it
needs more discussion on what exactly the programming would look like at the secondary
level.
-Flip
Date: Monday, November 4, 2013 1:19 PM
To: SPS <ltherndon@seattleschools.org>, "Libros, Tracy" <trlibros@seattleschools.org>, Michael
Tolley <mftolley@seattleschools.org>
Subject: RE: questions at SB mtg
Flip, Tracy & Michael,

I will also ask the following questions:

Why is staff recommending an all APP elementary school at WP? It was not staffs earlier
recommendation. It limits access to APP and eliminates the possibility of placing the
Pinehurst program and Indian Heritage at WP? There are enormous equity issues here,
including eliminating AS-1 and Indian Heritage in order to accommodate an all APP school.
I will not support this part of the plan.

Sharon Peaslee
To: Herndon, Flip; Libros, Tracy
Subject: questions at SB mtg
Hi Flip & Tracy,

I'll be asking the following questions at Wed SB meeting:

APP at Eckstein & Whitman:
Will the program be moved if the school requires more space for neighborhood students?
What are the reasons and advantages to multiple APP pathways?
Eckstein/JAMS boundary:
Why is Wedgewood assigned to JAMS? Many students are in walking distance from Eckstein.
How would the proximity tie breaker work for these students?
What would it take to do geographic lines v. feeder pattern lines? What would the impact
be?
What would the impact be if we allowed next years 8
th
graders to stay at Eckstein, Hamilton
APP (or current middle school?)
Can we offer a transitional tie breaker to these (8
th
grade) students for one year?
What can be said about the new JAMS to ensure parents it will be as good a school as
Eckstein?

Sharon Peaslee
Subject: RE: new alternative
Chris: The following revisions are needed.

Title: North Middle Schools: Capacity Management Plan with Jane Addams APP & full grade
assignment

Program Row 4, APP in JAMS AA: Text for all four years should read JAMS 6, 7 & 8; can stay in
Eckstein as gen ed

Program Row 6, APP in Eckstein AA: Text for all four years should read JAMS 6, 7 & 8;

To: Wolf, J oseph A
Subject: new alternative

Is this the new alternative?
I will complete tomorrow am before 10
North Middle Schools: Capacity Management Plan with Eckstein APP & full grade assignment
Program 2014-15 2015-16 2016-17 2017-18
Jane Addams K-8 Program John
Marshall
(6, 7, & 8
JAMS
choice)
John
Marshall (6,
7, & 8 JAMS
choice)
New
Building
(Pinehurst)
New
Building
(Pinehurst)
Forecasted Enrollment (W/O
choice)
808 819 749 749
GenEd/SpEd in JAMS AA JAMS 6, 7 &
8
JAMS 6, 7 &
8
JAMS 6, 7 &
8
JAMS 6, 7 &
8
APP in JAMS AA Eckstein 6,
7 & 8; can
stay in
JAMS as
gen ed
Eckstein 6, 7
& 8; can
stay in
JAMS as
gen ed
Eckstein 6, 7
& 8; can
stay in
JAMS as
gen ed
Eckstein 6, 7
& 8; can
stay in
JAMS as
gen ed
GenEd/SpEd in Eckstein AA Eckstein 6,
7, & 8
Eckstein 6,
7, & 8
Eckstein 6,
7, & 8
Eckstein 6,
7, & 8
APP in Eckstein AA Eckstein 6,
7 & 8;
Eckstein 6, 7
& 8;
Eckstein 6, 7
& 8;
Eckstein 6, 7
& 8;
GenEd/SpEd in WilPac AA John
Marshall 6,
New
Building
7, & 8 (WilPac) 6,
7, & 8
APP in WilPac AA Whitman 6,
7, & 8; can
stary in
Marshall as
GenEd
Whitman 6,
7, & 8; Can
stay at
WilPac as
GenEd
APP in Hamilton AA Remain at
Hamilton 6,
7, & 8
Remain at
Hamilton 6,
7, & 8
APP in McCLure Remain at
Hamilton 6,
7, & 8
Remain at
Hamilton 6,
7, & 8
APP in Whitman AA Whitman 6,
7, & 8
Whitman 6,
7, & 8
NOTES:

Chris Richardson
(206) 252-0788 Desk
(206)793-8477 Cell

To: Libros, Tracy
Cc: Skutack, Mike; Hall, Susan
Subject: RE: J ane Addams K-8 @ Pinehurst - enrollment projection by grade
Susan: The capacity of the new facility for Jane Addams K-8 is about 700. (A facilitys specific
capacity is dependent on the specifics of the program occupying it, so an exact # is difficult to state
for a future building.)

From: Libros, Tracy
To: Wolf, J oseph A
Cc: Skutack, Mike; Hall, Susan
Subject: RE: J ane Addams K-8 @ Pinehurst - enrollment projection by grade

Joe, Do you have the capacity info she wants?

From: Hall, Susan
To: Libros, Tracy
Cc: Skutack, Mike
Subject: J ane Addams K-8 @ Pinehurst - enrollment projection by grade

Tracy,
Where might I find the projected enrollment broken down by grade/age when the new Jane
Addams K-8 @ Pinehurst opens fall of 2016? I dont need anything official just what is likely.

Thank you for your help.

Susan Hall
Seattle Public Schools MS 33-160
206-252-0994

Subject: K risers moved from Bagley to Pinehurst
Hi,
I have spoken to a number of these parents. They are very understanding about the situation, but
are pretty unhappy that this has impacted the placement site for their children. The question that
I am getting is: Is there any recourse for them to ask to have their child moved back to Bagley or to
another school?
Thanks for your direction!

Beth Carter
MS 31-720
PO Box 34165
Office: 206-252-0665
Fax: 206-252-0804

From: Libros, Tracy
Subject: RE:
Date: Thursday, April 03, 2014 5:04:49 PM
Dont do anything with this. Im working on it. Thanks

To: Libros, Tracy
Subject: RE:

Tracy,
How do I adjust the configuration for Montessori? This is just Gen Ed.

From: Libros, Tracy
Subject: FW:

Bagley

From: Ayer, Erika J
To: Libros, Tracy
Subject: Re:

OK, I added the sped kids to the numbers you sent me today and here are configurations for 8
contemporary and then for 9 contemporary. You see in order to do 8 homerooms we need to put
everyone at the max pretty much, no wiggle room.

Erika

Date: Thursday, April 3, 2014 9:25 AM
To: "Ayer, Erika J" <ejayer@seattleschools.org>
Subject: <no subject>

To: Libros, Tracy
Cc: McWilliams, Zakiyyah B; Clancy, Michaela; Studley, Sherry; Herndon, Flip; Sebring, Linda; Gotsch, Kenneth C
Subject: RE: SpED Enrollment numbers for April 10th
Just to be clear if we do not change any of our the numbers for any school the numbers that will
be used are those that have already been vetted/approved by SpED , and sent to budget (in the
first round of adjustments, ie, prior to the first round of budget allocations to the schools). Is that
correct?

Thanks,
Karla


From: Libros, Tracy
To: Parks, Karla A
Cc: McWilliams, Zakiyyah B; Clancy, Michaela; Studley, Sherry; Herndon, Flip; Sebring, Linda; Gotsch,
Kenneth C
Subject: RE: SpED Enrollment numbers for April 10th

Karla,
Friday, April 4 is fine for you to get me updated data on resource students. (As we did before, I will
send you a spreadsheet and you can just put in your new numbers. Then all I have to do is drop
those columns into the master spreadsheet that will go to budget. This will also work for self-
contained classes at middle and high schools. In other words, you can input the numbers of the
self-contained MS/HS classes in the appropriate place in the spreadsheet.

But for elementary and K-8 schools, April 4 will be too late. We need time to incorporate changes
into SAS and calculate the impact on number of homerooms, which can impact how many students
we assign at each grade, including waiting lists. I can wait until the very end of March 31. As long as
the information is complete, accurate in SAS school offerings and with the students assigned by
about 1:00 a.m. Monday night (technically the wee hours of Tuesday morning).

DoTS does the overnight update run between about 1:30 a.m. and 4:30 a.m. So that would give me
updated information in the system to work with starting first thing Tuesday morning (April 1).

To: Libros, Tracy
Cc: McWilliams, Zakiyyah B; Clancy, Michaela; Studley, Sherry
Subject: SpED Enrollment numbers for April 10th

st
Hi Tracy - At this mornings start of school meeting a date of March 31 was noted as the agreed
upon date for SpED Enrollment projections to be handed to Enrollment planning. That date was
given based on the 1
st
round of SpED projections that were used for the initial allocation to
schools.

We are looking at our SpED projections again, and considering this a 2
nd
round of adjustments. We
have found programs where students were supposed to be assigned but were not (for example
Bagleys access program).

We are anticipating being done with our 2
nd
round of adjustments by Friday, April 4
th
. Will that be
enough time for you to submit numbers on April 10
th
?

Thanks,
Karla


Thanks Heather Sharon Miyata is our SpED Registrar. She can help Catherine pull a list of the
students if needed.


To: Libros, Tracy; Parks, Karla A

Thanks Tracy for letting me know.
I will have Catherine look into this Friday with one of our compliance folks

206.252.0836

From: Libros, Tracy
To: Parks, Karla A

Access in K and 1
st
grade.


Thanks,
Tracy
To: Libros, Tracy
Sounds good thanks for sending the request to me.


From: Libros, Tracy
To: Parks, Karla A

Access in K and 1
st
grade.


Thanks,
Tracy
From: Libros, Tracy

PreK students at the following schools need to be reassigned so we can close the programs in the
system.
Concord (PreK)
Pinehurst (PreK)
Alki (PreK Peers)

Please clarify which services there will be at Pathfinder by grade.

Thanks
From: Libros, Tracy
Subject: RE: SpEd Self-Contained offerings
Date: Saturday, March 15, 2014 1:19:49 PM
What did you remove from where?
To: Libros, Tracy
Tracy,
I removed from the list where the number of assigned S/C SpEd students was less than 3 above
the student / teacher ratio. We still have schools which may need to add an additional classroom
to hold all the currently assigned S/C SpEd students. For example, Montlake is greater than a half
classroom above the 1 classroom worth of SM4i students that it has been allotted by SpEd. Thus,
we need to know if there are any further revisions to SpEd classrooms.

School Program Classes Ratio Max Student
#
Current
Assigned
John Rogers SM4i 1 8 8 11
Montlake SM4i 1 8 8 13
Rainier View SM4i 1 8 8 12
Stevens SM2i 1 10 10 14
TOPS DHH 1 9 9 13
Ballard SM2 2 9 18 23
Chief Sealth SM2 3 9 27 29
Franklin SM2 3 9 27 29

Best,
Jay

From: Libros, Tracy

Definitely do not reach out to special ed. What do you mean that you removed any differences beyond 2
students?
To: Libros, Tracy
Tracy,
Per Elaine, we dont have any invalid assignments which would impact the chart. So, I have
removed any differences beyond 2 students above the maximum WSS ratios of the SpEd Self
Contained classrooms, as below. What would you advise on next steps? Reach out to SpEd to
change the suggested classrooms for Service Models at the below schools?

Best,
Jay

To: Shafer, Elaine
Cc: Libros, Tracy; Kroon, Brent R
Subject: SpEd Self-Contained offerings

Good morning, Elaine,
Would you please verify any invalid assignments for the below service models at the pathway
schools below (i.e. a student with a SM4 service model, residing within the Bagley pathway, but
incorrectly assigned to a school not offering that service model)? I have provided a column for you
to fill out.

School Program Classes Ratio Max Student
#
Current
Assigned
Rainier View SM4i 1 8 8 12
TOPS DHH 1 9 9 13

Thanks for your help and please let me know if you have any questions,
Jay

Jay Freistadt
206.252.0659

To: Shafer, Elaine
Glad to hear; thats one less thing to worry about.


We (Sharon and I) try to keep on top of the sped ones.

To: Shafer, Elaine

Ok, sounds good.


Hi Jay,
Im only seeing one invalid assignment for your criteria right now at Bagley, for 2014. He is assigned
to SM4, but his next year service model is SM2i. That hasnt been fixed year. The other invalid
assignment is at Roosevelt.

Thanks,
Elaine

To: Shafer, Elaine
Cc: Libros, Tracy; Kroon, Brent R
Subject: SpEd Self-Contained offerings

Good morning, Elaine,
Would you please verify any invalid assignments for the below service models at the pathway
schools below (i.e. a student with a SM4 service model, residing within the Bagley pathway, but
incorrectly assigned to a school not offering that service model)? I have provided a column for you
to fill out.

School Program Classes Ratio Max
Student #
Current
Assigned
Invalid
Assignments
in pathway
Bagley SM4 2 8 16 17
Graham Hill SM4 2 8 16 17
Lowell SM4 1 8 8 9
Lowell Med Frag 1 6 6 8
Rainier
View
SM4i 1 8 8 12
Schmitz
Park
SM4i 1 8 8 9
TOPS DHH 1 9 9 13
Wing Luke SM4 2 8 16 17
Denny MS SM4 1 8 8 10
McClure SM2 1 9 9 10
Nathan
Hale
SM4 1 8 8 9
Rainier
Beach
SM3 1 10 10 12

Thanks for your help and please let me know if you have any questions,
Jay

Jay Freistadt
206.252.0659

To: Merca, Roy
Hi Roy,

There will be a K-2, a 3-5, and an Access (K-5). I suppose it is possible for the
Access program to be a K-8, which is what David is doing at Pathfinder. There are
only 10 spaces available for students in that model, so it might make sense for
J oanie and me to look at the individual students you have that would likely be
successful in such a model, and start amending their service models this spring.

206-406-5992
From: Merca, Roy
To: Studley, Sherry
Subject: (2) SM4- SM4I at Pinehurst
Sherry,

Do you know what age group the three SM4 programs will be at Pinehurst next year?

Roy Merca
P: 206.252.4600
F:206.252.4601


To: Parks, Karla A; Carter, Elizabeth R; Miyata, Sharon
Subject: RE: action items from staffing projections (last night)
Date: Tuesday, February 25, 2014 9:28:11 AM
Yes, Beth Carter informed this AM. Thank you Karla, Sharon and Beth :>. Beth is reviewing spreadsheet-
I have asked Tracy to add back in Van Asselt via email. No word back yet. We will also have to send to
facilities today for review on implementation at each new or revised site.
Thanks again-
Michaela
To: Clancy, Michaela; Carter, Elizabeth R; Miyata, Sharon
Subject: action items from staffing projections (last night)

1. Let Beth C. know that PreK Concord is closing (Michaela) Done?!
2. Reassign PreK Concord to West Seattle changed this morning to reassign to West Seattle
or Van Asselt (Sharon M.) In Progress
3. Determine locations of extended day (Michaela) Done!
4. Reassign PreK Pinehurst and Jane Addams to Sacajawea (Sharon M.) In Progress
5. Confirm that Tracy has removed PreK at Alki Confirmed and Done
6. Confirm that 350 PreK students in School 760 Awaiting Assignment should not have a next
year assignment (Sharon M./Beth Carter)

7. List of SMC, SMV, SMM, SMCM to Annette (Karla) In Progress


Cc: Richardson, Christopher L; Wang, Tingyu; Graefinghoff, Eva; J enkins, Michael L; Barrett, Mike B
Subject: Questions/Conformations: New K-5 SpEd Classes for 2014-15
Attachments: Copy of Linked Schools 2014-15 Elementary DRAFT 2-13-14.xlsx
Michaela Ive completed reviewing your Student Services & Programs 2014-15 doc (attached)
against the initial SpEd ask, and need to confirm (or get new/revised information) from you on
several school sites.

Aki Kurose Service Area

Emerson: Not listed in the Aki table, but appears in the Mercer table in red type as a new
SM1g class (Im assuming red = new in all cases.) Is this a new class? We have 1 new
homeroom for SpEd noted at present.
Graham Hill: Not noted in attached doc. We have 1 new homeroom for SpEd noted at
present. Please confirm which is correct.
Rainier View: Not noted in attached doc. We have 1 new homeroom for SpEd noted at
present. Please confirm which is correct.
South Shore: Noted in doc as SM3/Access but not as a new class. We have 1 new
homeroom for SpEd noted at present. Please confirm which status is correct.

Denny Service Area

Sanislo: In the attached doc is noted as receiving a new SM2 class. Was not in initial SpEd
ask. Tingyu: Please review Sanislo data sheet in the context of this recommendation.
Spreadsheet shows one vacant homeroom (P1).

Eckstein Service Area

Laurelhurst: Noted in doc as SM3/Access but not as a new class. We have 1 new
homeroom for SpEd noted at present. Please confirm status/ask for 2014-15.

Hamilton Service Area

Green Lake: : In the attached doc is noted as receiving a new SM2 class. Was not in initial
SpEd ask. Tingyu: Please review Green Lake data sheet in the context of this
recommendation. Spreadsheet shows no vacant homerooms or spaces appropriate to re-
purpose for same. Note: BEX IV project (lunchroom/portable demo/new portable install)
starts next year.

JAMS Service Area

Sacajawea: Not noted in attached doc. We have 1 new homeroom for SpEd noted at
present; also, principal verbally stated he was getting a new SM4 class at our site planning
meeting earlier this week. Please confirm which is correct.

Madison Service Area

Schmitz Park: In the attached doc is noted as receiving a new SM4 Inclusion class. Was
not in initial SpEd ask. Does this class have any additional/special space/adjacency needs?
Tingyu: Please review Schmitz Park data sheet in the context of this recommendation.
Spreadsheet currently shows no vacant homerooms or spaces appropriate to re-purpose
for same. Initial GenEd growth estimate = 1 additional homeroom.

McClure Service Area

Hay: Noted in attached doc as SM4 Inclusion/Access but not as a new class. We have 1
new homeroom for SpEd noted at present. Please confirm status/ask for 2014-15.

Mercer Service Area

Kimball: In the attached doc is noted as receiving a new SM4 Intensive Services class.
Was not in initial SpEd ask. We know there is space available; does this class have any
additional/special space/adjacency needs?
Van Asselt: SM1g class is noted as not new (black type) in the Aki table, and as new
(red type) in the Mercer table. Was not in initial SpEd ask. Please confirm correct status
for 2014-15.

Washington Service Area

Gatzert: SM1g class is noted as not new (black type) in the Washington table, and as
new (red type) in the McClure table. Was not in initial SpEd ask. Please confirm correct
status for 2014-15.
Madrona: In the attached doc is noted as receiving a new SM3 class. Initial SpEd ask was
for two new SpEd classes/rooms. Please confirm number of new rooms needed.
Stevens: Noted in attached doc as SM3/Access but not as a new class. We have 1 new
homeroom for SpEd noted at present. Please confirm status/ask for 2014-15.

Whitman Service Area

Adams: SM1g class is noted as not new (black type) in the Whitman table, and as new
(red type) in the McClure table. Was not in initial SpEd ask. Please confirm correct status
for 2014-15.
Bagley: Noted in attached doc as SM4 Inclusion/Access but not as a new class. We have
1 new homeroom for SpEd noted at present. Please confirm status/ask for 2014-15.
Broadview-Thomson: Noted in attached doc as SM4 Inclusion/Access but not as a new
class. We have 1 new homeroom for SpEd noted at present. Please confirm status/ask
for 2014-15.

Let me know if you have any questions.

Joe Wolf

Cell: 206.255.8796
Desk: 206.252.0551

To: Herndon, Flip
Cc: Clancy, Michaela; Klopfer, Pamela
Subject: RE: special ed placements
Hi Flip;
Absolutely! Michaela (my director) and I can meet at your convenience. Perhaps your assistant can coordinate with
mine. Pam Klopfer at x20054. Thanks Much.
Zakiyyah (Zee) McWilliams
Executive Director
206.252.0883
From: Herndon, Flip
Subject: special ed placements
Zakiyyah,
I would like to touch base about some of the special education placements that I am hearing about. In addition to the
one at Bagley.
-Flip
Sent from my iPad
From: Libros, Tracy
Subject: RE: Linked Schools 2014-15 Elementary DRAFT.xlsx
Date: Saturday, February 01, 2014 5:43:19 PM
Actually, it occurred to me that we do need to have the preschool info especially regarding capacity.
To: Libros, Tracy
Thanks Tracy. Let me know if you need anything else. If you need preschool proposal from
Beth Carter let me know that too.
Date:02/01/2014 8:38 AM (GMT-08:00)
Thank you - this is great, and the accompanying text will be very helpful. I'll work on associating
numbers with the sites and services.
Sent: Friday, J anuary 31, 2014 8:57 PM
To: Libros, Tracy; Garmoe, Misa
Cc: McWilliams, Zakiyyah B; Herndon, Flip; Wright, Charles E; Tolley, Michael F; Bennett, Erinn P
Hi Tracy and Misa,
All linked school charts were reviewed today with the SPED supervisor team. They appear accurate
at this point, and we agree with the wording you have proposed at the bottom regarding linked
schools and assignments. There are no current classroom additions requested at middle school or
high school currently proposed from special education. We realize we may need to address specific
needs at high school, middle school and elementary based on forthcoming projection data. We
have the ongoing question of need for Med/Frag seats in the SE region from our riser data.

Programs proposed for phase out/removal are all 4 TK programs (Stem at Boren, Van Asselt, North
Beach, Sand Point) final phase out/removal of all 9 SM2i and SM4i elementary programs (Lawton,
Blaine, Geenlake, Leschi (SM2i program only SM4 remains), North Beach, Muir, Rogers, Lafayette,
Schmitz Park). These are not listed on the chart.

There are proposed program changes for 18-21 programs based on program review by our
transition team. I have attached this proposal for program placement consideration. It was also
sent to capacity today for review . Preschool proposals were also sent to capacity earlier this week
directly from Beth Carter.

The only new elementary programs we are proposing are two SM3 programs (K-2 and 3-5) at
Madrona K-8. Additional classrooms are proposed at Hay, Laurelhurst, Broadview, Bagley,
Southshore, Graham Hill, and Arbor Heights to complete their Access model continuum per CBA,
taskforce recommendations and capacity needs. New classrooms at Sacajawea (SM4), Emerson
(SM1g) and Rainier View (SM4) are also proposed. Issues to consider are no SM4 (inclusion or self
contained) services in the Mercer or Madison service areas. Fairmount Park does not have special
education services identified in the Madison service area. There are also no self-contained SM4
services in the McClure service area.
We are proposing additional resource Instructional assistant staffing at 5 middle school programs
(Madison, Mercer, Eckstein, Whitman, McClure) to address service needs for inclusion students
and needs of Access students rising to middle school. This addresses language in the CBA to begin
middle school implementation next year of the new special education continuum of service model.
There will also be rising students in 2015-16 from Access programs in the Denny (Arbor Heights
Access program) and Aki (Graham Hill Access program) service area, which needs to be considered
in planning forward.

I have corrected SM model information (TOPS is SM4 6-8 only and the linked school for SM4 in that
service area & STEM is an inclusion SM4 cohort) and the one new program addition at Madrona in
red and the new program created by the conversion of SM2 to SM4 at MLK as proposed on the
elementary chart attached as requested. Current Access programs are correctly identified with
asterisk. To note, we are proposing the Olympic View SM1g program become a phase out next
year and are only identifying it as 3-5.

Please let me know how I can further assist from here,
Thank you,
Michaela

From: Libros, Tracy
Sent: Saturday, J anuary 25, 2014 3:12 PM
To: Clancy, Michaela; Garmoe, Misa
Cc: McWilliams, Zakiyyah B; Herndon, Flip; Wright, Charles E; Tolley, Michael F; Bennett, Erinn P
Subject: Linked Schools 2014-15 Elementary DRAFT.xlsx

First, thanks to sped with support from enrollment planning staff for incredible efforts to get data
entered and cleaned up with the process continuing this weekend.

To make this into useful information so we can get requested changes reviewed, I think the schools
for current SMs need to be entered in black for SM1g through SM4 inclusion. Then, what sped is
requesting as new classes should be in red. (Michaela, Ive entered what you gave me, but some of
these are current and some are new, so leave in black or change to red as appropriate.)

Budget and capacity planning will need to easily see what the changes are in order to review the
requests. Classes that are in place now (2013-14) but will NOT be there next year should still show
in black in the appropriate columns, but should be crossed out. You should also include the
number of classes at any school(s) with more than one class for a particular service model. (You
want to use the correct number of classes for the grades on each chart, so K-8 schools have
information on both the elementary and middle school charts depending on the grades.)

Then we can look at the student data to see if we have the right number of classes in the
appropriate locations.

The high school and middle school charts are in pretty good shape, but still need to show changes
from this year to next. The elementary chart still needs some information entered. For all three
levels, well need to pull information from the data on next year sped assignments and where
students live. I think of the attached charts as a pre-iteraction starting point, since sped staff is
still working on entering data. What gets entered this weekend will be reflected in the Sunday
overnight updates, and I know there will still be some clean-up of the data on Monday.

Misa, Ive included you because this is really program placement work and youll need to be
involved in order to be able to write up the rationale for any changes. Theres no way to just get
the information without being involved along the way!

I am assuming either Michaela or Misa will take care of getting the remaining information added to
the charts in any case, everything needs to be proofed by special ed so we have an accurate
starting point. Let me know when the charts are done and proofed so we can begin pulling the
student data and testing it against the requested program locations. Based on progress so far, I am
assuming well be able to pull the data Tuesday morning to start generating the first iteration.

Excellent progress and LOTS of hard work this week and weekend to meet
this crucial timeline thanks special ed department!!

(Now on to budget)

To: Libros, Tracy
Subject: SM2i/Access
Hi Tracy,
Here is a count of whos assigned to Access for 2014:
SchoolID School Student Count
203 Arbor Heights 4
208 Broadview-Thomson K-8 5
204 Daniel Bagley 3
220 Graham Hill 1
234 John Hay 10
242 Laurelhurst 3
272 Stevens 10

I didnt see any other schools where the offerings were open other than the above 7 schools.

Thanks,
Elaine
Elaine Shafer
Enrollment Planning Analyst
Enrollment and Planning Services
206.252.0666

From: P and C McCormick
To: McWilliams, Zakiyyah B; "Mary V. Griffin"
Cc: Banda, J ose L; Paraghamian, Aleta; Tolley, Michael F; Wiley, Delinda; Clancy, Michaela; Libros, Tracy
Subject: RE: SPED PTSA Meeting - Requested Information
Good evening Zee,
I appreciate the latest notice that, once again, accurate program information (requested in
October 2012) will not be provided as had been agreed or communicated.
I did not care for the tenor of staff comments at the Special Education PTSA meeting tonight,
however. I've listed the essence of some of the statements below:
1. The district has a "process" that must be followed with regards to program placement,
including informing principals first before informing parents of program sites - This one is
hard to swallow. There has been no "process"! That is why SEAAC has a Riser Process
position paper! I can't say how many times I have heard teachers and principals say "We
didn't even know we were going to have that program here until two days before school
started!" Seriously. Bagley's "intensive services" program and Sacajawea's ill-prepared
Autism program are two vivid examples that come to mind.
2. Parents must "trust" the district because... - If I had not heard five or six different reasons
or dates when SEAAC would/would not receive program information, just in the last three
months, then I wouldn't take such issue with this admonishment. If there is no trust, it is not
for fault of parents.
3. Parents must "trust" the district because staff "just might know better" - This is the kind of
patronizing attitude that places administrators in their little bubble, where parents are
always wrong or ignorant. Again, if there is an adversarial relationship between the district
and parent groups, it is not because we haven't asked for collaboration, transparency and
communication.
4. Parents can't "shop around" for placements; enrollment will assign students - This
statement illustrates a major disconnect between Central staff, and SpEd teachers/case
managers because that is precisely what riser parents are being told to do. Many have been
told by school staff to look at this or that program, take a tour, "good luck" and get back to
us. Parents are essentially left to their own devices before finalizing IEPs and, because, they
have NO information, the SpEd PTSA is forced to fill the vacuum (which we cannot!).
5. IEP teams will agree on "present levels of performance" and then Enrollment/the
computer will assign the student - This statement in itself is revealing: those responsible for
"placement" under the law are the IEP team. Not Tracey Libros. Not the VAX or its
replacement.
6. The "Task Force" agreed on (insert thing here) - There is considerable disagreement
between what district staff thinks was agreed to at these meetings, versus what parent
representatives have requested or suggested. Based upon reports from recent Task Force
meetings, some of us are under the distinct impression that staff was talking about some
other task force. Perhaps the secret Implementation Task Force that includes no parent
representatives. That would explain why there is little agreement.
7. The "Task Force" agreed on...something? - Reports from Task Force meetings are that
staff is increasingly resistant to parent input, essentially shutting down discussion.
8. Enrollment still needs to work out where our kids live and what they need - If there is ANY
class of students that the district can predict or plan for, it is Special Education students. SPS
spent a lot of money on IEP Online, yet can figure out where kids live and what level of
service they may need? I think we can stipulate that, beyond Resource, students with
certain levels of needs and performance will fall within the broad categories of ABCD, and
that every MS service area will have sites offering those levels of service. What is left to
figure out; who will be booted out because of boundaries and capacity management?
I won't belabor the point any longer. I am increasingly disillusioned with the district's
ineffective engagement, communication and commitment to SpEd families. The insulting
proposal for 4260SP is just the latest example. The only way families get any reaction is if
we escalate matters.
I have tried very hard to be collaborative in my approach to finding solutions to the problems
faced by many who are in situations far worse than mine. Unfortunately, I don't feel SEAAC
and SpEd PTSA have been met halfway. And for that, I feel very sorry.
Cecilia
206-595-2366
From: zbmcwilliams@seattleschools.org
To: maryvgriffin@gmail.com; cpvmac@hotmail.com
CC: jlbanda@seattleschools.org; aparaghamian@seattleschools.org;
mftolley@seattleschools.org; dwiley@seattleschools.org; cmclancy@seattleschools.org;
Subject: SPED PTSA Meeting - Requested Information
Date: Mon, 27 Jan 2014 23:04:51 +0000
Dear Mary and Cecelia;

I trust all is well.

In an effort to continue our relationship of trust and transparency, I'd like to begin with a
sincere apology on communications regarding my intent to provide RISER information and
service locations for Special Education prior to district level approvals and timelines.

Following our meeting with Michael Tolley on Wednesday, January 22nd at 9:00 a.m.,
internal discussions regarding the start of school timelines continued with no definitive
dates at this time. That said, we cannot publicize information to parents/guardians prior to
the calculation of student projections by Enrollment Planning and prior to informing
principals/schools - first. I have attached Open Houses and school tour schedules, which
we will bring copies of to the SPED PTSA meeting tonight.

Every district has a process and procedures for risers, open enrollment and notifications
that involve several departments and most schools. Ive been trained regarding this
process and now realize that SEAACs RISER request for a November or December 2013
deadline was not an option, which is why Ive copied Superintendent Banda and Assistant
Superintendent Tolley so that they understand that the request made back in October 2013
was not the Special Education Department being uncooperative, instead the request was
premature to the district RISER Process. I was only able to give you 2013-14 program
information as we did not have future knowledge of boundary changes, task force
agreements, data for student projections to determine where programs may need to be
moved, etc.

We realize that SPED PTSA sent out an announcement to parents based on the belief that
the Special Education Department would provide specific service/program information by
schools that would allow parents to shop; however, we cannot do this for the reasons
stated above.

Members of the Special Education Central Team and Tracy Libros will be present at the
SPED PTSA meeting to provide helpful information regarding the RISER process for Open
Enrollment.

Seattle WA 98134
206.252.0054


From: Cook, Catherine M
To: Lai, Stephanie
Subject: RE: Access
Stephanie,

You need to decide by Friday if the student will be access or SM 4. We need an accurate
count to determine staffing and Service models. I know you are not entirely comfortable
making the decision but it has to be done.

Catherine Cook

From: Lai, Stephanie
To: Cook, Catherine M
Subject: RE: Access
Importance: High

Catherine,

We were told to do this back in fall. All my IEPs that Ive done so far this year say Access on the
PWN stating the 10:3:1 ratio. And for those who didnt have a fall IEP, we met with the family and
wrote up a PWN stating the change to Access. So 9 of my 10 kids have Access with the 10:3:1 ratio
written on a PWN in my teacher file, in their file downtown and on IEPO. Do I still need to do this
PWN? Or can you look this up?

The exception is my new student who is listed as SM4 because that is where his sending school said
he should be placed. Im wary to change it to Access when he pretty much needs a 1:1 to do any
work and we have only had him for 2 weeks. I feel it is too soon to say whether SM4 or Access is
appropriate.

Thanks,

Stephanie Lai, NBCT
Special Education Inclusion Teacher
Daniel Bagley Elementary
stlai@seattleschools.org
206.252.5116

From: Cook, Catherine M
To: Naylor, Elisha M; Lai, Stephanie
Subject: Access

Elisha and Stephanie,

In order for staffing and programs to be accurate I need the following to be done by Friday
1/24/14. I know this is last minute, I was told last night.

Each Access student grades K-4 who are truly access students and will stay that way next
year, a PWN needs to be written to document the student moving to a Access Service
Model. I have attached a sample PWN. This PWN for a preschool student but the content
is important. If the Access student needs to move to a different SM, a PWN needs to be
written and sent home. Please call parents and explain if the service model is changing and
what it will look like or if they are staying in Access the name of the program is being
stated. The reason is next year we will have an Access code and to ensure the 10:1:3 ratio
we need it documented on the PWN.

Let me know if you have any questions regarding this. Thank you and again sorry for the
short notice.

Catherine Cook M.Ed
NBCT Exceptional Needs Specialist
Special Education Program Specialist
cmcook@seattleschools.org
206-252-0863

From: Newman, J ulie
To: Carter, Elizabeth R; Toledano, Barbara S; Haas, J acquelyn; Haberman, Tamara; Bernt-Hill, J udy; David, Shaindel;
Garcia-Andresen, Annabel L; Le, Trina T; Sinclair, Eileen R; Hammer, Laura N; Griffin-Holton, Kelly A; Corbett,
Malena A; J ohnson, Cathron J ; Coons, J ennifer L; Lynn, Barbara; J ostock, Valerie A; Westerlund, Kate M; Fourre,
Meredith S; Gough, Margo L; Meir, Danielle E; Light, Bonnie L; Indra, J ennifer E; Balf-J ohnson, Laurel D
Cc: Gainer, Heidi
Subject: RE: TK projections
Hi All,

If there is no TK, in my opinion, I think it is very important for us to specify that the students
require age level peers and a general education curriculum throughout the day. For some kids,
SDI might be delivered in a small, highly structured setting with opportunities throughout the day
for inclusion with gen ed kindergarten peers. I dont think the program label or even the exact
numbers are important it is the age peers, and a gen ed curriculum (maybe at a modified pace,
etc) that is their least restrictive environment. (yes, this sounds like a tk but could be an sm1g.?!
)

ACCESS program:
This year, the LRE for most of my kiddos with close-to-age level cognitive skills, with some sensory
and behavioral and/or language challenges, looks like the ACCESS ratio/level of support, 10:1:3,
The majority of the day in a general education setting with specially designed instruction
delivered in that setting, pull-out as specified by the IEP team, in a special ed setting. These kids
would be members of the school kindergarten classbut would receive a high level of support to
succeed in that setting!

This year there is an ACCESS model at Broadview Thompson and Bagley and other places, but I
dont know where.

Thats my 2 cents! OK, 20 cents.

Also, parents will have the opportunity to apply for a space at the EEU kindergarten, I assume.

Julie

Julie Newman

Greenwood Preschool Room 101
Greenwood Elementary School
144 NW 80th St.
206 252-1426
jnewman@seattleschools.org

To: Toledano, Barbara S; Haas, J acquelyn; Haberman, Tamara; Bernt-Hill, J udy; David, Shaindel; Garcia-
Andresen, Annabel L; Le, Trina T; Sinclair, Eileen R; Hammer, Laura N; Griffin-Holton, Kelly A; Corbett,
Malena A; Newman, J ulie; J ohnson, Cathron J ; Coons, J ennifer L; Lynn, Barbara; J ostock, Valerie A;
Westerlund, Kate M; Fourre, Meredith S; Gough, Margo L; Meir, Danielle E; Light, Bonnie L; Indra,
J ennifer E; Balf-J ohnson, Laurel D
Cc: Gainer, Heidi
Subject: TK projections

Hello all,
I feel like I am asking you to live in two worlds for a little bit. I have attached the DRAFT Continuum
of Special Education Services. If you have initially projected a TK placement for any of your
students, using the attached descriptions, what would you recommend for a service model if TK
were not an option? This continuum is still not official, but it is sound more and more like TK will
be going away. I need your help to project what services those kids need. I am sorry if this is
causing more confusion. Please feel free to contact me if you have any questions!!!

Beth Carter
MS 31-720
PO Box 34165
Office: 206-252-0665
Fax: 206-252-0804

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From: Clancy, Michaela

To: Wolf, J oseph A; Richardson, Christopher L; Edwards, Earl H

On Apr 22, 2014, at 9:52 AM, Redman, Thomas L <tlredman@seattleschools.org> wrote:

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