Certification of Documents

Engineers Australia Fact Sheet

The photocopies must be made directly from an original document. Certified copies of
copied documents or certified copies of previously certified copies will not be accepted.
Proper certification should appear on each page of the documents, and should show:

(1) the signature of the person certifying the document and the date of signing
(2) the printed name* of the person certifying the document
(3) the contact details* of the person certifying the document - this may be a
business address, telephone number or email address
(4) qualification or status* of the person certifying the document
where possible, an official stamp indicating the qualification/status of the
certifier, i.e. J P, Commissioner for Oaths, Notary Public
if the certifier is a member of Engineers Australia, a membership number
(5) a statement such as I certify this to be a true copy of the original document I
have sighted or similar wording

* Where the name, status, and contact details are in a foreign language, an English
language translation of these details needs to be provided.

Engineers Australia will only accept copies of original documents certified by persons
listed as persons before whom a Statutory Declaration may be made, or by Engineers
Australia staff member.

To view the full list of authorised persons, please obtain a copy of the Statutory
Declaration Form from the website of the Attorney-Generals Department at
www.ag.gov.au/Statutorydeclarations.

Here are some of the persons who are authorised to witness a statutory declaration
(Part 1 & Part 2). If you are overseas, your copies of original documents may be
certified by persons listed in Part 3 of this document.


Part 1 a person who is currently licensed or registered under a law to practise
in one of the following occupations:

Chiropractor Dentist Legal practitioner
Medical practitioner Nurse Optometrist
Patent attorney Pharmacist Physiotherapist
Psychologist Trade marks attorney Veterinary Surgeon




Certification of Documents

Part 2 a person who is in the following list:

Agent of the Australian Postal Corporation who is in charge of an office
supplying postal services to the public
Australian Consular Officer, or Australian Diplomatic Officer, (within the
meaning of the Consular Fees Act 1955)
J udge, or Master of a court, Magistrate
J ustice of the Peace
Member of the Association of Taxation and Management Accountants
Member of the Australian Defence Force who is an officer, or a non-
commissioned officer within the meaning of the Defence Forces Discipline Act
1982 with 5 or more years of continuous service, or a warrant officer within the
meaning of this act
Member of the Institute of Chartered Accountants in Australia, the Australian
Society of Certified Practising Accountants of the National Institute of
Accountants
Member of Engineers Australia, other than at the grade of Student
Member of the Australian Institute of Mining and Metallurgy
Minister of Religion registered under Division 1 of Part IV of the Marriage Act
1961
Notary public
Police Officer
Permanent employee of the Australian Postal Corporation with 5 or more years
of continuous service who is employed in an office supplying postal services to
the public
Person before whom a statutory declaration may be made under the law of the
State or Territory, or of a Commonwealth, State or Territory Authority
Sheriff or Sheriffs officer
Teacher employed on a full-time basis at a school or tertiary education
institution

Part 3 persons overseas, authorised for Engineers Australias purposes

A Notary Public authorised in the country of certification
A Commissioner for Oaths (Declarations) authorised in the country of
certification
A Solicitor, Lawyer, Barrister or J udge authorised in the country of certification
A J ustice of the Peace authorised in the country of certification
An officer of an Australian Diplomatic Post
A current financial member of Engineers Australia other than at the grade of
Student (membership number must be shown)


If you have any questions regarding certification of your documents, please contact
our Member Services Team on 1300 653 113 (+61 2 6270 6540 from overseas) or
by email to memberservices@engineersaustralia.org.au.

A fact sheet produced by Engineers Australia April 2013