SAP-HR Cofiguration

Configuration Document
Version 6.03
Hyderabad
January-2010
1
Confguration Document for Organization
Management
Flow-Chart for Organization Structure
Root Org.Unit

Other Org.Unit

Jobs

ositions

Re!orting
Structure
Creation of Root Org Unit"

Table HPR1000, HPR1001, T527X
Transaction Code PPOC_OLD Create, PPOM_OLD Chane, PPO!_OLD
Dis"la#
Men$ Path !%P &as# %ccess H$'an Reso$rcesOrani(ation
Manae'ent&)"ert Mode!i'"le
MaintenanceCreate
Descri"tion Ob*ect T#"e+ Ob*ect ,e#- Orani(ation .nit /O0, 1obs
/C0, Positions /!0
2
2hen #o$ clic3 the create o"tion #o$ 4ill et the belo4 screen,
15 &nter the abbre6iation 7or the Root Orani(ation .nit in the 8eld
Orani(ation .nit %bbr5
25 9n the :a'e 8eld enter the 7$ll na'e or descri"tion o7 the Root
Orani(ation .nit5
;5 &nter the date o7 9ncor"oration o7 the Co'"an# in the <alidit# Period and
end date as the !%P standard ;15125====
>5 Clic3 on Create b$tton 5
!elect the Root orani(ation .nit and clic3 on the create b$tton in the Tool
?ar or clic3 @7 to create !$bAOr .nits in the Root Or .nit5
3
&nter the abbre6iation 7or the !$bAOr .nit, 9n the :a'e 8eld enter the 7$ll
descri"tion+:a'e o7 the !$bAOrani(ation .nit5
Then !a6e
%7ter enterin all the reB$ired !$bAOr .nits 4e need to create 1obs as belo45
To create 1obs clic3 on the !taC assin'ents in the tool bar or clic3 @D
4
Then in the screen clic3 on the &ditCreate1obs as sho4n in the belo4
screen or clic3 @=5
9n the screen as dis"la# belo4 enter the %bbre6iation 7or the 1ob and in the
na'e i6e the 7$ll descri"tion o7 the 1ob5
Then !a6e
5
Create Positions- !elect the Orani(ation .nits in 4hich #o$ 4ant to create
the "osition then clic3 on Position b$tton in the tool bar or clic3 @D5
Eo$ 4ill et the screen 4hich is li3e belo4, in that #o$ need to enter the
%bbre6iation o7 the 1ob 4hich #o$ ha6e created and then "ress enter, then
#o$ enter the s"eci8c "osition and then the n$'ber o7 "osition #o$ 4ant to
create and enter the 6alidit# "eriod o7 the "osition5
Then !a6e
6
9n the H$'an Reso$rce De"art'ent #o$ 4ill see the "osition is created and it
is identi8ed b# the Ob*ect ,e# F!G 4ith the Ob*ect 9D - 500012HH5
Create Re"ortin !tr$ct$re- Clic3 on Ioto o"tion in Tas3 ?ar and select the
Re"ortin !tr$ct$re in the dro" do4n list5
!elect the "osition i7 the "osition is s$"erior then select the &le6ate b$tton in
tool bar then the Relationshi" 4ill be 9s line s$"er6isor o75
7
97 the selected "osition is s$bordinate to the !$"erior "osition then select the
o"tion
!$bordinate in the tool bar as sho4n belo45 Here the Relationshi" 4ill
Re"orts to5
?# Do$ble clic3in the Position #o$ can see the "osition to 4hich
Orani(ation .nit is belons to and Ob*ect FOG and to 4hich 1ob 9s described
b# the Ob*ect FCG as sho4 belo45
8
To 'a3e the "osition as a Chie7 then 4e need to select the "osition and o
to &ditChie7 PositionCreate
Then the 9con o7 Hat is assined to the "osition 7or 4hich 4e are creatin
the chie7 "osition and sa6e 5
9
To 6ie4 the Orani(ation !tr$ct$re select the icon 7ro' tool bar as sho4 in
the belo4 screen5 @irst select the Root Orani(ation .nit and clic3 on the icon
5
!elect the o"tion <ie4 O"tion 7ro' the tool bar5
2hen #o$ select the <ie4 O"tion then the "o" $" screen is dis"la#ed, then
select the 7or'at in 4hich #o$ 4ant to 6ie4 the Orani(ation !tr$ct$re5
15 Dis"la# Mode J !elect O6er <ie4 Radio ?$tton5
25 @ollo4in Mode J !elect !$bstr$ct$re
;5 Ira"hic T#"e J !elect Co'"act
>5 Then select %""l#
10
Then belo4 Orani(ation !tr$ct$re is dis"la#ed5
11
Configuration Document for Personnel Administration
Personnel Area
Table :a'e T500"
T K Code !PRO
Men$ Path 9MI&:T&RPR9!& !TR.CT.R&D&@9:9T9O:
HRMP&R!O::&L %R&%!
Descri"tion Personnel %rea - Personnel %rea is a s$b $nit o7 Co'"an#
code, that s"eci8es a eora"hical location, 4here
co'"an# o"erations its b$siness Location o7 the
Co'"an#
Here 4e can create Personnel areas accordin to o$r
reB$ire'ent5 Clic3 on Personnel area5
Choose .
!elect Personnel %rea and oto :e4 &ntries
12
Select Personnel Area ten !en "o to
&nter the details as 7ollo4s-
13
Press #nter
!en Sa$e
Personnel !$b area
Table :a'e <_T001P
T K Code !PRO
Men$ "ath 9MI&:T&RPR9!& !TR.CT.R&D&@9:9T9O:
HRMP&R!O::&L !.? %R&%
Descri"tion Personnel !$b %rea - !$b Di6ision o7 the "ersonnel area
Here 4e can create Personnel s$b areas accordin to o$r
reB$ire'ent5 Clic3 on Personnel area5
14
Coose .
Clic3 on Personnel !$b %rea
Select Personnel Su% Area ten
15
&nter #o$r Personnel area
#nter &ur Personnel Area Coose ten !en "o to
&nter #o$r details as 7ollo4s-
16
Press #nter ' !en Sa$e
&'"lo#ee Iro$"
Table :a'e T501
T K Code !PRO
Men$ "ath 9MI&:T&RPR9!& !TR.CT.R&D&@9:9T9O:
HRM&MPLOE&& IRO.P
Descri"tion &'"lo#ee Iro$" - 9t s"eci8es the t#"e o7 e'"lo#'ent A 9t
allo(s onl) &ne Digit * Al+a ,umeric0
Here 4e can create &'"lo#ee Iro$" accordin to o$r
reB$ire'ent5 Clic3 on &'"lo#ee Iro$"
17
Choose . !en "o to
&nter #o$r details as 7ollo4s-
18
&'"lo#ee !$b Iro$"
Table :a'e T50;,
T K Code !PRO
Men$ Path 9MI&:T&RPR9!& !TR.CT.R&D&@9:9T9O:
HRM&MPLOE&& !.? IRO.P
Descri"tion &'"lo#ee !$b Iro$"- !$b di6ision o7 e'"lo#ee ro$", 7or
this co'"an# scenario "ort7olioLs are s$bro$"Ls A 9t
%llo4s onl) !(o Digit Code
* Al+a :$'eric0
Here 4e can create &'"lo#ee Iro$" accordin to o$r
reB$ire'ent5 Clic3 on &'"lo#ee !$b Iro$"5
19
Choose .
Clic3 on &'"lo#ee !$b Iro$"
#nter &ur #m+lo)ee Su% "rou+ ten !en "o to
20
Here- (e are creatin the e'"lo#ee s$bro$"s, 9t 'a# be montl) salaried or
(ee.l) salaried5 %ccordin to o$r reB$ire'ent, 4e a$e created the e'"lo#ee
s$b ro$" as 'onthl# salaried e'"lo#ees
%ssin'ent o7 Personnel %rea to Co'"an# code5
Table :a'e <_T500P
T K Code !PRO
Men$ "ath !PRO 9MI&:T&RPR9!& !TR.CT.R&%!!9I:M&:T
HRM %!!9I: M&:T O@ P&R!O::&L %R&% TO COMP%:E
COD&
Descri"tion Here 4e are assinin "ersonnel area to co'"an# code
!elect the assin'ent o7 "ersonnel area to co'"an#
code
21
Choose .
Here 4e ha6e assined o$r "ersonnel area to co'"an# code5
%ssin'ent o7 &'"lo#ee s$b ro$" to &'"lo#ee Iro$"5
Table :a'e <_T50;M
T K Code !PRO
Men$ Path !PRO 9MI&:T&RPR9!& !TR.CT.R&%!!9I:M&:T
HRM %!!9I:M&:T O@ &MPLOE&& !.? IRO.P TO
&MPLOE&& IRO.P
Descri"tion Here 4e are %ssinin o7 e'"lo#ee s$b ro$" to
e'"lo#ee ro$"5 Clic3 on assin'ent o7 e'"lo#ee s$b
ro$" to e'"lo#ee ro$"5
22
Choose . !en "o to
Here 4e can enter o$r e'" ro$" and e'"lo#ee s$b ro$" $nder o$r co$ntr#
ro$"in
23
Table :a'e <_T50;M
T K Code !PRO
Men$ Path !PRO 9MIP&R!O::&L M%:%I&M&:TP&R!O::&L
%DM9:9!TR%T9O:?%!9C !&TT9:I! M%9:T%9: .!&R
P%R%M&T&R!
Descri"tion /e 4ill 'aintain the co$ntr# ro$"in as >0 /9ndia0
Maintain .ser Para'eters
Choose .
!elect o$r Co$ntr#
24
Select
&nter #o$r Co$ntr# Iro$"in as >0
0ser "rou+1 /e can 'aintain the $ser ro$" 7ro' 00A==,
O$r .ser Iro$" is >05
25
Maintain :$'ber Ranes 7or Cor"one, C, and Trident5
Table :a'e <_T50;M
T K Code PA04
%DM9:9!TR%T9O:?%!9C !&TT9:I! M%9:T%9:
:023#4 4A,"#S
Descri"tion /e are creatin n$'ber ranes 7or Cor"one , C, and
Trident
Choose .

Clic3 on 9nter6als
26
Clic3 on %dd 9nter6al
2aintain o$r n$'ber ranes based $" on the reB$ire'ent A 9t acce"ts Onl# 2
diit code as eiter %ot is Al+a ,umeric
Here 4e are ta.ing #5ternal :$'ber 4ange 6nter$al beca$se- 4e are creating for
e5isting em+lo)ees *Cec. on &)ternal in the belo4 !creen0
*OR0
2e can 'aintain te internal :$'ber 4ange 6nter$al 7or ne4 &'"lo#ees5
27
Determine Default ,um%er 4anges 1 ,0274
Choose .
28
Select !en !en Select
Define #m+lo)ee Attri%utes1
Table :a'e <_50;_C
T K Code !PRO
%DM9:9!TR%T9O:ORI%:9!%T9O: D%T%
ORI%:9!%T9O: %!!9I:M&:T D&@9:& &MPLOE&&
%TTR9?.T&!
Descri"tion /e are 'aintainin &'"lo#ee %ttrib$tes as 1 J %cti6e ,
2 J !alaried
2 J Trainee and clic3 on e'"lo#ee attrib$tes
29
Choose .
&nter #o$r co$ntr# ro$"in as >0
30
Coose `
%ssin #o$r e'"lo#ee attrib$tes as 7ollo4s &'"lo#ee %ttrib$tes as
1 J %cti6e, 2 J !alaried 2 J Trained
31
%ssin #o$r e'"lo#ee attrib$tes as 7ollo4s &'"lo#ee %ttrib$tes as 1 J
%cti6e, 2 J !alaried 2 J Trainee
Press #nter ' !en
32
Crete Pa)roll Area
Table :a'e <_T5>=_2
T K Code !PRO
ORI%:9!%T9O: %!!9I:M&:T CR&%T& P%EROLL %R&%
Descri"tion Here 4e are creatin the "a#roll area to enerate "a#roll
Clic3 on create "a#roll area
Creation o7 Pa#roll %rea- CO, C, and Trident
Choose . !en "oto
33
Create our +a)roll area %ased on o$r reB$ire'ent
Press #nter !en
Determine Default Pa)roll Area1 *A374S8
Table :a'e %?,R!
T K Code P#03
ORI%:9!%T9O: %!!9I:M&:T CH&C, D&@%.LT P%EROLL
%R&%
Descri"tion Here 4e are 'aintainin the "a#roll area to enerate
"a#roll
Clic3 on chec3 de7a$lt "a#roll area
Maintainin De7a$lt 7eat$re- %?,R!
34
Choose .
35
Creation o7 de7a$lt "a#roll area5
!en Select !en !en Select
Creation o7 Control Record o7 C,, Cor" and Trident
Table :a'e P9000
T K Code PA03
ORI%:9!%T9O: %!!9I:M&:T CR&%T& CO:TROL
R&CORD
Descri"tion 9t deter'ines the c$rrent "a#roll "eriod 7or the e)act
date5
9t de8nes the "a#roll "ast 7or the retroacti6e acco$ntin
reconition5
36
Choose . Clic. on and enter #o$r "a#roll area based on reB$ire'ent
&nter the details as 7ollo4s
37
Press #nter !en
Maintainin o7 %d'inistrator
Table :a'e T52H
T K Code !PRO
ORI%:9!%T9O: %!!9I:M&:T D&@9:& %DM9:9!TR%TOR!
Descri"tion 9n this ste" 4e assin ad'inistrators to the rele6ant
ad'inistrator ro$"s5 Here 4e create %d'inistrators 7or
'aintainin the TM, P% N P%EROLL
Clic3 on de8ne %d'inistrators
38
Choose . !en "oto
&nter #o$r details
Press #nter ' !en
39
Define Default Administrator "rou+1 *P6,C:8
Table :a'e P9:CH
T K Code P#03
ORI%:9!%T9O: %!!9I:M&:T D&@9:& %DM9:9!TR%TOR
IRO.P
Descri"tion Here 4e create %d'inistrators 7or 'aintainin the TM, P%
and P%EROLL
Clic3 on De8ne %d'inistrator Iro$"
Choose .
Maintain @eat$re
40
Select !en !en Select
Table :a'e <<_T5DDC_I_%LO,
T K Code !PRO
Men$ Path !PRO9MIP&R!O::&L M%:%I&M&:TP&R!O::&L
%DM9:9!TR%T9O:C.!TOM9M9:I
PROC&D.R&!%CT9O:!D&@9:& 9:IO IRO.P5
Descri"tion 2e can de8ne "ersonnel actions toether 4ith the
"ossible reasons and the 4or3 contents and the choice o7
actions 7or the ad'inistrator5
Here o$r actions are Hirin, Re K Hire Trans7er, Pro'otion,
Lea6in, and Ter'ination5
Here, 4e can create one in7o ro$" $nder that in7o ro$"
4e can create n$'ber o7 in7o t#"es5 The in7o ro$"s can
be de8ned so that the# are de"endent on the $ser ro$"
/$ser "ara'eter O.IRO05
2e 'aintain $ser ro$"s , in7o ro$"s and reasons 7or
actions and chane action 'en$
Clic3 on 9n7o ro$"
41
Choose .
Clic3 on .ser Iro$" De"endenc# on Men$s and 9n7o Iro$"s
Here, 4e 4ill create t)+e of 6nfo grou+ li3e hirin or reA hire, based on
reB$ire'ent5
42
#nter &ur 0ser "rou+ De+endenc) on 2enus and 6nfo "rou+s ten
!en "oto and create one in7o ro$"5
9n the belo4 screen re7erence is $ser ro$" /s#ste' K $ser"ro7A seto4n dataA
"ara'etersA $serr" A>00
&nter #o$r t#"e o7 action based on #o$r reB$ire'ent
43
Press #nter ' !en
Table :a'e <_T5DDD
T K Code !PRO
PROC&D.R&!%CT9O:!D&@9:& 9:IO IRO.P5
Descri"tion CL9C, O: 9:@OIRO.P
2& C%: CR&%T& TH& 9:@O IRO.P %:D .:D&R TH%T
9:@OIRO.P CR&%T& D9@@&R&:T 9:@O TEP&!
Select &ur 6nfo "rou+ ten
44
&nter #o$r in7o ro$" 4hich 4as created earlier in $ser ro$" de"endenc#5

!en Select #nter &ur 6nfo "rou+ !en "o to
45
.nder One 9n7o Iro$", 2e can 'aintain diCerent in7o t#"es, ?ased on
reB$ire'ent5
Press #nter ' !en
Table :a'e T52=%
T K Code !PRO
PROC&D.R&!%CT9O:!!&T .P P&R!O::&L %CT9O:!
Descri"tion CL9C, O: !&T .P P&R!O::&L %CT9O:!
2& C%: M%9:T%9: TH& !T%T.! @OR P&R!O::&L %CT9O:!
!elect set$" "ersonnel actions
46
Choose .
Clic3 on "ersonnel action t#"e
47
Select Personnel Action !)+es ten !en Io to
&nter the details as 7ollo4s
Press #nter ' !en
9n the abo6e @ 'eans K @irst Hirin is 1
48
&MP stat$s K ; i5e5, e'"lo#ee acti6e in co'"5
!"ecial "a#'ent stat$sA 1 is
C$sto'er de8ned- :ot $sed in the standard s#ste'5 Eo$ can $se
this indicator accordin to #o$r reB$ire'ents5
Clic3 on "ersonnel area- Personnel Su% Area- em+lo)ee grou+- #m+lo)ee Su% "rou+5,
in7o ro$" as C& and $ser ro$" de"endencies
Table :a'e <_T5;0
T K Code !PRO
PROC&D.R&!%CT9O:!CR&%T& R&%!O:! @OR
P&R!O::&L %CT9O:!
Descri"tion CR&%T& R&%!O:! @OR P&R!O::&L %CT9O:!
2& C%: CR&%T& TH& R&%!O:! @OR P&R!O::&L %CT9O:!
CL9C, O: CR&%T& R&%!O:! @OR P&R!O::&L %CT9O:
Choose . !en "oto
49
&nter #o$r reasons 7or "ersonnel action i5e5, Hirin5
Press #nter ' !en
Table :a'e <_T5DD?_M
T K Code !PRO
PROC&D.R&!%CT9O:!CH%:I& %CT9O: M&:.
Descri"tion CL9C, O: CH%:I& %CT9O: M&:.
:#4# /# ASS6", AC!6&,
CL9C, O: CR&%T& R&%!O:! @OR P&R!O::&L %CT9O:
50
Choose .
CL9C, O: CH%:I& %CT9O: M&:.
51
Select Action 2enu ten
&nter #o$r 'en$ t#"e
52
#nter &ur Action 2enu 6D !en !en !en "o to
&nter details as 7ollo4s as .ser Iro$"- >0, %ction- Co5
53
Press #nter !en
%nd o to "a>0
%nd chec3 belo4 screenPas 7ollo4s55
!elect o$r action t#"e and e)ec$te55
Configuration Document for Time Management
Create te Pu%lic :olida) Calendar
!a%le ,ame ;2#,
54
! < Code &=05
2enu Pat SP4&62"!ime 2gmt/or. scedulesClic. on >Define
Pu%lic :olida) Classes
Descri+tion /e need to create list of olida)s %ased on re?uirement@
Coose Pu%lic :olida) Calendar
Clic. on Define +u%lic olida) classes
Select Pu%lic olida) and clic. on Cange %utton - 6@e- Pencil %utton@
55
Clic. Create %utton as so(n in te %elo( screen
!en select go (it fi5ed date
Coose "o to ne( enteries
56
#nter te details as follo(s as so(n in te %elo( screen@
57
Coose
Create te :olida) Calendar
!a%le ,ame ;2#,
! < Code SCAA
2enu +at S+ro6mg!ime mgmt/or. ScedulesClic. on >Define
Pu%lic :olida) Classes
Descri+tion /e need to create assign te list of olida)s to olida) calendar
%ased on re?uirement@
Coose Pu%lic :olida) Calendar
Clic. on Define +u%lic olida) classes
58
Select olida) clender and clic. on Cange %utton- 6@e@- Pencil %utton@
59
Clic. on Create %utton
:ere (e need to assign our list of olida)s to olida) calendar@
:ere olida) calendar is defined (it t(o digit code
Select te list of olida)s )ouBre going to assign to olida) calendar@
60
Created olida) calendar )ou can see in %elo( screen
61
Then Choose . Save
Creation of +ersonnel su% area grou+ing for (or. scedules
62
Choose .
:ere- (e can assign our PS "rou+ing for our +ersonnel su% areas- follo(s te same %rea.
scedules- D/S- P/S under te same grou+ing@
Then Choose . Save
Creation of +ersonnel su% area grou+ing for dail) (or. scedules
:ere- (e can assign our PS "rou+ing for our +ersonnel su% areas- follo(s te same %rea.
scedules- d(s- P/S under te same grou+ing@
63
Then Choose . Save
Creation of 3rea.s 1
!a%le ,ame 9C!550P
! < Code SP4&
2enu Pat S+ro6mg!ime mgmt/or. ScedulesDail) /or.
Scedules Define 3rea. Scedules
Descri+tion /e need to create te %rea.s to te em+lo)ees %ased on
re?uirement@
Clic. on 3rea. Scedules
64
Choose .
Dou%le clic. on >Determine 3rea. Scedules@
Select "o to ne( entries
#nter te details as follo(s
65
30 min %rea. 0- 50
15 min %rea. 0- 25
Press #nter and Then Choose . Save
Creation of Dail) (or. scedule@
!a%le ,ame 9C!550A
! < Code SP4&
2enu Pat S+ro6mg!ime mgmt/or. ScedulesDail) /or.
Scedules Define Dail) /or. Scedules
Descri+tion /e need to create dail) (or. scedules to all te em+lo)ees-
Clic. on Define Dail) /or. Scedules
66
Choose .
Clic. on Define Dail) /or. Scedules
And "o to ,e( #nteries
#nter te details as follo(s
Dail) /or. Scedule is from 2onda) to Saturda) i@e@- C& "eneral Sift@
67
Press #nter and !en Choose Sa$e
;or Sunda) (e a$e to +re+are one more /or. Scedule i@e@- /ee. &;;@
68
Press #nter and Sa$e
Ai.e tis (e can +re+are D,B num%er of Sifts 3ased on our re?uirement
69
!a%le ,ame 9C!551A
! < Code SP4&
2enu Pat S+ro6mg!ime mgmt/or. ScedulesPeriod /or.
Scedules Define Period /or. Scedules
Descri+tion /e need to create Period /or. Scedules to all te em+lo)ees-
Period means a /ee.@
P/S is defined (it an) four digit code
Clic. on Define Period /or. Scedules
70
Choose . "o to ,e( #nteries
#nter details as follo(s- ere Period means a /ee. i@e- 2onda) to Sunda)@
Press #nter ' Sa$e .
!a%le ,ame 9C!551A
! < Code SP4&
2enu Pat S+ro6mg!ime mgmt/or. scedulesDa) t)+es
Descri+tion /e need to create Da) !)+es to all te em+lo)ees- %ased on
re?uirement@
Clic. on >Define Da) !)+esE
71
#nter details as follo(s
Press #nter ' sa$e .
72
!a%le ,ame 9C!551A
! < Code SP4&
2enu Pat S+ro6mg!ime mgmt/or. scedules /or. scedules
4ules and /or. Scedules Define #m+lo)ee Su%grou+
"rou+ings
Descri+tion :ere (e can define our #2P Su% "rou+ as Salaried Staff
Choose .
Clic. on "rou+ #m+lo)ee Su%grou+s for /or. Scedules
73
Select
#nter our Countr) "rou+ing as 40@
74

Coose
#nter our #S "rou+ing as 2 i@e@- Salaried #m+lo)ee
Press #nter ' Sa$e
75
!a%le ,ame 9C001PC2
! < Code SP4&
4ules and /or. Scedules Define "rou+ings for te Pu%lic
:olida) Calendar
Descri+tion :ere (e are assigning olida) calendar to +ersonnel su% area
Clic. on Define "rou+ings for te Pu%lic :olida) Calendar
Choose .
/e are assigning Personnel Su% area to Pu%lic :olida) Calendar
76
Press #nter ' Sa$e
!a%le ,ame 9C!508A
! < Code SP4&
4ules and /or. Scedules Set /or. Scedule 4ules and /or.
Scedule
Descri+tion 6t is defined (it an) 8 digit code -(ic incor+orates P/S and in
(ic (e are creating o( man) rs an em+lo)ee as to (or. +er
a da)F(ee.Fmont and )ear
Clic. on Set /or. Scedule 4ules and /or. Scedule
77
#nter our details as ;ollo(s1
6t is defined (it an) 8 digit code- (ic incor+orates P/S and in (ic (e are creating
o( man) rs an em+lo)ee as to (or. +er a da)F(ee.Fmont and )ear
78
Press #nter ' Sa$e
Ai.e tis (e can create for all te sifts %ased on our re?uirement@
!a%le ,ame !552A
! < Code Pt01
4ules and /or. Scedules "enerate /or. Scedules 2anuall)
Descri+tion :ere (e can "enerate /or. Scedule 4ules
79
Choose .
Clic. on "enerate /or. Scedules 2anuall) and go to ne( enteries
80
#nter details as follo(s1
!en Coose
!a%le ,ame SC:7G
! < Code P#03
2enu Pat S+ro6mg!ime mgmt/or. ScedulesPlanned /or.ing
!ime
Set Default 9alue for te /or. Scedule
Descri+tion :ere (e are defaulting /or. Scedule 4ule troug a feature
called >SC:7GE so te $alue (ill %e defaulted in Planned
/or.ing !ime
81
Choose .
:ere (e are defaulting /or. Scedule 4ule troug a feature called >SC:7GE so te
$alue (ill %e defaulted in Planned /or.ing !ime@
82
Clic. on Cec. - Acti$ate ' Coose
Group personne sub areas for attendances and absences
Table V_001P_D
Transaction code SP!
Menu Path S"roSa" reference #M$Time Management%uman
resources!rgani&ational ManagementTime data recording and
administration'bsences'bsence catalog$rou" "ersonnel sub
areas for attendances and absences
Details of configuration
Select the Personnel area ( Sub area from (
give the PS grou"ing) belo* *e have mentioned it as +0
83
' "ersonnel sub area grou"ing for absence and attendance t,"es is a grou"ing of "ersonnel sub
areas *hich use the same absence and attendance t,"es.
Table V_T--+S
administration'bsences'bsence catalogDefine absence t,"es
Details of configuration $o to .e* /ntries
The belo* screen a""ears) *e are defining our absence t,"e.
84
'n em"lo,ee0s inca"acit, to *or1) leave) release from *or1) and so on can be described in more
detail b, a range of absence t,"es. The s,stem uses the absence t,"es to determine the "a,ment
relevance of the absence and its effects on statistics and reserves)
'ssign an absence t,"e as above *ith the PS grou"ing done in the first ste") ( clic1 on save .
Table V_--+S_!
administration'bsences'bsence catalogDetermine entr,
screens ( time constraints
Details of configuration
Select the absence t,"es from belo*.
.o* select the absence t,"e C!C" ( PS $rou"ing #0.
85
2, s"ecif,ing the screen number for an attendance or absence t,"e) ,ou determine *hich screen
is used for entering) dis"la,ing and maintaining records.
$ive the screen number as 3001 *hich means 4uota deduction. ( Time constraint class as 1.
The time constraint class is used to chec1 for collisions bet*een Time Management infot,"es
53001 to 30136. #t allo*s ,ou to s"ecif, different regulations for chec1ing for collisions bet*een
individual subt,"es.
Clic1 on Save .
Table V_T--1C
administration'bsences'bsence CountingDefine Counting
Classes for the Period 7or1 Schedule
Details of configuration #n this ste") ,ou define counting classes for ,our period $or%
sc&edues) *hich are used to valuate attendances and absences. 8ou
can 9uer, the class in Define 'ues for (bsence Counting.
86
$o to .e* entries the follo*ing screen a""ears.
%ere $ive the $rou"ing ( select the Period *or1 schedule ( s"ecif, the Counting Class) #n the
above case *e have mentioned it as 1.
8ou can use the class for absence and attendance counting to s"ecif, different methods of
counting according to the "eriod *or1 schedule.
/:am"le;
/m"lo,ees assigned to a *or1 schedule *ith + *or1ing da,s "er *ee1 and 10 *or1ing hours a
da, are credited *ith 1.3- leave da,s for each *or1da,. #n other *ords) the, receive the same
amount of leave entitlement as em"lo,ees *ho *or1 a -<da, *ee1 for = hours a da,. 1.00 leave
da,s "er *or1da, are deducted for these em"lo,ees. Since the *or1 schedule is based on the
"eriod *or1 schedule) ,ou can use the valuation class of the "eriod *or1 schedule as a feature to
distinguish bet*een em"lo,ees *ho *or1 +<da, *ee1s and those *ho *or1 - da,s.
Table V_-0>_/
administrationManaging Time 'ccounts ?sing 'ttendance@'bsence
4uotasSetting $rou"ings for Time 4uotas$rou" /m"lo,ee
Subgrou"s for Time 4uotas
Details of configuration #n this ste") ,ou grou" ,our empoyee subgroups for time 9uota
t,"es. /m"lo,ee subgrou"s for *hich the same attendance and
absence 9uota t,"es are defined are assigned to the same grou"ing
for time 9uota t,"es.
The belo* screen a""ears "rom"ting for Countr, grou"ing) select +0 Countr, grou"ing of #ndia.
87
Clic1 on /nter .
'n em"lo,ee subgrou" grou"ing for time 9uota t,"es is a grou"ing of em"lo,ee subgrou"s for
*hich the same absence and attendance 9uota t,"es are defined.
S"ecif, the /S$ for Time 4uotas as 3 as in above) then clic1 on save .
Table V_T--1C
4uotasSetting $rou"ings for Time 4uotas$rou" Personnel Sub
areas for Time 4uotas
Details of configuration #n this ste") ,ou grou" ,our personne sub areas *ith regard to the
"ermissibilit, of time 9uota t,"es. Personnel sub areas for *hich the
same attendance and absence 9uota t,"es are defined are assigned
to the same grou"ing for time 9uota t,"es.
88
.
' grou"ing of "ersonnel sub areas for time 9uota t,"es is a division of "ersonnel sub areas for
*hich the same absence 9uota t,"es and attendance 9uota t,"es are defined.
#n the above ste") *e have s"ecified the PS grou"ing as +0.
Table V_--A'_2
4uotasCalculating 'bsence /ntitlements'utomatic 'ccrual of
'bsence 4uotasPermit $eneration of 4uotas in Time /valuation
Details of configuration #n this ste") ,ou s"ecif, that an absence )uota is accrued
automaticall, during time evaluation. $ive the tic1 mar1 on radio
buttons as belo* ( Save it @
#n the above screen *e give "ermission to generate 9uotas.
1. .o generation; .ot "ermitting for time evaluation) automaticall, u"date 9uotas in infot,"e
300A through PT4T'00 Program.
3. #ncrease ; Permitting for Time evaluation through "rogram PT#M/00
>. e"lace; e"lacing the current 9uota *ith the e:isting one in the same ,ear.
89
Table V_--A'_2
4uotasCalculating 'bsence /ntitlementsules for $enerating
'bsence 4uotasS"ecif, ule $rou"s for 4uota T,"e Selection
Details of configuration #n this ste") *e are going to default a value to the feature 4?!M! so
that the absence 9uota t,"e based in the em"lo,eeBs organi&ational
assignment is controlled se"aratel, using the 9uota t,"e selection rule
grou". 7e have given the value as 01.
Collo*ing screen a""ears
$ive a double clic1 on Modif, feature 4?!M!. Then the belo* screen a""ears.
Clic1s Chec1 and 'ctivate ( then save it .
90
Table V_T--D/
'bsence 4uotasSet 2ase /ntitlements
Details of configuration #n this ste") *e are going to s"ecif, the em"lo,ee0s total entitlement
5base entitlement6 to an absence 9uota t,"e.
Double clic1 on 2ase /ntitlements for 'bsence 4uota $eneration. The belo* screen comes in to
vie*.
$o to .e* /ntries . 'nd give the details as belo*.
91
Clic1 on Save .
2ase entitlements can be assigned based on seniorit,E *e have s"ecified 13 da,s as the
entitlement for the em"lo,ees *ho served the com"an, for a minimum "eriod of A months.
Table V_T--DD
'bsence 4uotasDetermine Validit, and Deduction Periods
Details of configuration #n this ste") *e decide *hich validit, and deduction "eriods are
su""osed to be valid for an 'bsence 4uotas infot,"e record 5300A6
created b, the s,stem. 7e do this for each absence 9uota t,"e.
Cirst the #nitial screen comes in to vie*. Select ne* entries as sho*n belo*.
92
The belo* screen comes in to the vie*.
$ive the deduction "eriod valid from Start to /nd of Validit,. Clic1 on Save .
Table V_T--DF
'bsence 4uotasDefine $eneration ules for 4uota T,"e Selection
Details of configuration #n this ste") ,ou define rules for automaticall, accruing absence
entitlements for ,our em"lo,ees.
*ote; #f ,ou *ant to set u" rules for generating absence )uotas using
the re"ort PT4T'00 or for determining default values) ,ou can no*
use a restricted vie* of the Customi&ing table. 'll non<relevant fields for
93
this method remain hidden. The s,stem 1no*s *hich vie* of the
Customi&ing table to dis"la, according to ,our s"ecifications made in the
+ermit ,uota Generation -it&out .ime /0auation activit,.
The belo* screen comes in to the vie*. $o for .e* /ntries Directl,.
2elo* screen comes in to vie* give the details necessar,.
#n the above screen select the #nfot,"e Menu 2ase entitlements ( S"ecif, the value) ,ou can
automaticall, trigger the 13 da,s in a calendar ,ear value.
Clic1 on Save .
.o* clic1 on the 'ccrual entitlement menu ,ou can vie* the belo* screen.
94
:ere +ress te 4adio %utton on Pro rata calculation- so tat te entitlement is +rorated
automaticall)- ,o( Clic. on Sa$e @
Table V_--A_2
4uotas 4uota Deduction ?sing 'ttendances@'bsences Define
Deduction ules for 'bsence and 'ttendance 4uotas
Details of configuration #n this ste") ,ou define the rules according to *hich attendances and
absences are to be deducted from the attendance@absence 9uotas.
4uota deduction does not de"end on individual attendance@absence
t,"es) but is determined b, the Counting rule for attendance@absences
that is assigned to an attendance@absence t,"e.
Cirst the belo* screen a""ears.
Double Clic1 on Define Deduction ules for 'bsence 4uotas. The belo* screen comes in to vie*.
95
$o to .e* /ntries. The belo* screen comes in to vie*.
S+ecif) te 0nit of 4ele$ance for a%sence ?uota in Da)s- ' 2ention te A%sence ?uota
t)+e as in te screen ' Clic. on sa$e @
Table T--AC
4uotas 4uota Deduction ?sing 'ttendances@'bsences 'ssign
Deduction ules to Counting ules.
Details of configuration #n this ste") ,ou assign 9uota deduction rules to counting rules. 'll
absences and attendances *ith 9uota deduction that are counted using
96
the selected counting rule are "rocessed using these deduction rules.
The 2elo* screens comes in to vie*.
Select .e* /ntries . The belo* screen comes in to vie*.
97
98
$ive the details as above ( clic1 on Save .
Table V_--+S_4
administration'bsences'bsence Catalog'bsence
Counting'ssign Counting ules to 'bsence T,"es.
Details of configuration #n this ste") ,ou determine *hich rule for attendance or absence
counting should be used for each attendance@absence t,"e.
The 2elo* Screen Comes in to the vie*.
99
.o* clic1 on ( Select ,ouBre 'bsence t,"es. The belo* screen comes
in to vie*.
%ere *e assign the Counting ule ( give a Tic1 mar1 on 4uota deduction) as our com"anies
re9uirement is to deduct the 9uota based on the em"lo,ees use of entitlement.
Clic1 on Save ( go bac1.
Table V_--DV
Menu Path S"roSa" reference #M$Time ManagementTime
/valuationTime /valuation SettingsSet Personnel Sub area
100
$rou"ings for Time ecording
Details of configuration #n this ste") 8ou grou" ,our personne subareas for time recording.
' grou"ing of "ersonnel subareas for time recording is a division of
"ersonnel subareas for *hich the same time t,"es) time transfer
s"ecifications) access control grou"s) and message t,"es are defined.
/:ecute it.
#n the above ste" *e have assigned the "ersonnel sub area grou"ing for Time ecording.
7ith the 'bove ste"s *e have com"leted the configuration for Time Management 4uotas.
Program PT4T'00
Transaction code S/>=
Menu Path
Details of configuration #n this ste") *e are going to u"date the absence 9uotas in infot,"e 5300A
'bsence 4uotas
!nce ,ou /:ecute the PT4T'00 "rogram) the belo* screen comes in to the vie*.
%ere *e mention the "eriod of the 4uota ?"date) *ith the Personnel number #nformation (
Mention the 9uota t,"e ( select *hich means Five un.
101
.o* Clic1 on /:ecute . The belo* screen comes in to the vie* *ere the values are u"dating
through the C!D/ G#.S.
102
Clic1 on /nter .
103
Clic1 on /nter .
This is the Cinal Screen *ere the 'bsence 4uotas are generated.
/m"lo,ee .ame 'rvind $u"ta is $enerated A da,s of /ntitlement.
2ecause the em"lo,ee has Hoined on 1
st
Ianuar, 3010) he is entitled to A da,s of 9uota) because
as "er the com"an,Bs re9uirement em"lo,ee is eligible to 9uota onl, after the com"letion of A
Months Service *ith the com"an,.
104
Configuration Document for ecruitment Process
2efore going to the ecruitment) *e need to create a vacanc, ( o"en the "osition for %iring
Process.
Table %P1000
Transaction code P!1>
Menu Path S'P /as, 'ccessS'P Menu%uman esources!rgani&ational
Management/:"ert ModePosition
Details of
configuration
/nter the "osition 5e.g. Cield /:ecutive6 ( Select the Vacanc, ( clic1
on create .
Collo*ing belo* screen a""ears) s,stem automaticall, selects the o"en radio button no*
105
Clic1 on save) *ith the above ste" *e have created a Vacanc,)
#n the ste"s belo* *e are going to do the bac1end configuration for the recruitment module.
Table TJ-0D
Menu Path SP!S'P eference #M$ Personnel
Managementecruitment7or1 force re9uirements and
advertisingCreate Media
Details of
configuration
Clic1 on /:ecute ) %ere *e are creating media) go to ne* entries (
give the details li1e belo* ( clic1 on Save
#n the a""licant class column) if the a""licant is /:ternal '""licant then select 'P) and if the
a""licant is #nternal '""licant then Select P.
!r else Clic1 C+ in this column then select from this table.
106
.o* come bac1 .

Table V_TJ-0C
Menu Path S"roS'P eference #M$ Personnel
Managementecruitment7or1 force re9uirements and
advertisingCreate ecruitment #nstruments
Details of
configuration
Clic1 on /:ecute ) %ere *e are creating ecruitment #nstruments)
go to ne* entries ( give the details li1e belo* ( clic1 on Save and
/:it.

%ere the #nstruments are lin1ed to the ecruitment medium
Table T-3A
Menu Path SP!S'P reference #M$ Personnel
Managementecruitment'""licant 'dministrationCreate
Personnel !fficer
Details of
configuration
Clic1 on /:ecute ) %ere *e are creating "ersonnel !fficer) go to
ne* entries ( give the details li1e belo* ( clic1 on Save and /:it.
107
Personnel officers "rocess the a""lications assigned to them according to their authori&ation
from the Personnel De"artment.
Personnel officers for ecruitment must be created as "art of administrator grou" 'PPF. 8ou
can use an #D of ,our choice for the "ersonnel officer.
Table TJ-0K
Managementecruitment'""licant 'dministration'""licant
StructureCreate '""licant grou"s
Details of
configuration
Clic1 on /:ecute ) go to ne* entries ( give the details li1e belo* (
clic1 on Save and /:it.
The a""licant grou" is used to classif, a""licants according to the t,"e of em"lo,ment
contract for *hich the, are a""l,ing.
?se
#ts uses include carr,ing out authori&ation chec1s.
/:am"les
108
/m"lo,ees *ith a Permanent@ 'ctive
/m"lo,ees *ith a Tem"orar,@ Contract
Creelances
Trainees
/m"lo,ees on tem"orar, loan
Table V_TJ-0C
StructureCreate '""licant ranges
Details of
configuration
clic1 on Save and /:it.
The a""licant range is used to classif, a""licants according to either hierarchical or
functional criteria. #ts uses include carr,ing out authori&ation chec1s.
109
Possible a""licant ranges include the follo*ing;
%ierarchical structure; Cunctional structure;
Managers Cor"orate Management
/:ecutive em"lo,ees Sales ( Distribution
Salaried /m"lo,ees Mar1eting
S"ecialists Production
Table V_TJ-0$
StructureCreate ?nsolicited a""lication grou"s
Details of
configuration
clic1 on Save and come bac1 .
#n this ste" ,ou create the re9uired unsolicited a""lication grou"s.
' candidate might either a""l, in res"onse to an advertisement or file an unsolicited a""lication
*ithout reference to an advertisement. Candidates *ho file unsolicited a""lications are assigned
to an unsolicited a""lication grou" during initial entr, of basic data.
/:am"les of "ossible unsolicited a""lication grou"s include the follo*ing;
1. Salaried) Sales and Distribution
3. Salaried) esearch and Develo"ment
>. Salaried) Personnel De"artment
+. %ourl, "aid) Production
-. %ourl, "aid) Printing 7or1s
110
Table TJ-1'
Menu Path SP!S'P eference #M$Personnel
Managementecruitment '""licant Selection'""lication
StatusChange status te:t
Details of
configuration
Clic1 on /:ecute ) generall, a""licant statuses are standard) no
need to change them) vie*) clic1 on Save and come bac1 .
7hen ever *e are e:ecuting the node of change status te:t S'P "o" u"Bs the belo* screen
Clic1 on /nter ) the belo* screen a""ears.

111
Table TJ-1C
StatusChange status reason
Details of
configuration
Clic1 on /:ecute ) go to ne* entries ( give the details li1e belo*)

Table V_TJ-1D
Transaction code S"ro
StatusSet "ermissible status reasons for each a""licant class
Details of
configuration
Clic1 on /:ecute ) go to ne* entries ( give the details li1e belo*)
112
Table
Status set "ermissible vac.assign.statuses for each overall status
Details of
configuration
Clic1 on /:ecute ) #n this ste" ,ou determine *hich vacanc,
assignment statuses ma, be used in combination *ith each overall
status.
113

Table
Managementecruitment '""licant Selection '""lication
StatusCreate "riorities for vacanc, assignments
Details of
configuration
Clic1 on /:ecute ) these are S'P standards no need to create clic1
on Save and come bac1 .
114

Table
actions Change info grou"s select user grou" de"endenc, on
menus and info grou"s
Details of
configuration
Clic1 on /:ecute ) Then co", the standard action +3 and change it
to C! and save it.
115
.o* go bac1 and select #nfo grou" and s"ecif, the #nfo grou" menu created above
Clic1 on enter or clic1 on . $o to ./7 /.T#/S. $ive the details as belo* ( save it .
#nfo grou"s above are configured to grou" info t,"es together to trigger the actions in a
se9uential order.

Table
Transaction
code
P2'7
Menu Path S'P /as, 'ccessS'P Menu%uman esourcesPersonnel
Managementecruitment'dvertising'dvertisementMaintain
Details of
configuration
$ive the Vacanc, .umber as belo* and clic1 on /:ecute
116
The .e:t screen a""ears *ill li1e the belo*.
.o* clic1 on 'dvert follo*ing screen a""ears. .o* clic1 on
then s,stem automaticall, generates a number)
give the details necessar, as belo*) no* from vacancies "ublished menu select the 'dd
button ( select the "osition number *e created. .o* save it .
117
.o* the follo*ing screen a""ears indicating the status of vacanc, 0 5not a""ointed6. $o
bac1.
118

Table
Transaction code P210
Menu Path Sa" eas, accessSa" menu%uman resourcesPersonnel
Managementecruitment'""licant master data#nitial data entr,
Details of
configuration
/:ecute it ( give the details necessar, as belo* and save it and
come bac1.
The s,stem *ill automaticall, generate a""licant number. #n the above case it -.

119

Table
Transaction code P2>0
Managementecruitment'""licant master dataMaintain
Details of
configuration
/:ecute it ( Select and clic1 on create .
.o* the belo* screen a""ears) give the "osition number ( other necessar, details
120
Save it ( come bac1.

Table
Transaction code P2+0
Managementecruitment '""licant master data'""licant
actions
Details of
configuration
/:ecute it
7e can see the belo* screen after e:ecution. $ive the details ( save it.
121
'fter saving the above screen the follo*ing screen automaticall, "o" u"Bs
122
Then the belo* screen "o" u"Bs
Clic1 on enter it *ill transfer the data.
Table
Transaction code P2'>
Managementecruitment'""l.master data2ul1
ProcessingVacanc, 'ssignments.
Details of
configuration
/:ecute it) give the a""licant number) !verall Status ( Vacanc, details
( clic1 on /:ecute.
123
'fter e:ecuting the above data the belo* screen a""ears.
124
#n the above screen it is denoting that a""licant selected is 1) Come bac1 .

Table
Transaction code P2A0
Menu Path Sa" eas, accessSa" menu%uman resourcesPersonnel
Managementecruitment '""licant 'ctivit,Maintain
Details of
configuration
S,stem automaticall, ta1es the '""licant number) clic1 on /:ecute
'fter e:ecution the belo* screen a""ears.
125
%ere select the ( clic1 on then
the belo* screen "o" u"Bs give a tic1 to the #ntervie* activit,
'utomaticall, the belo* screen a""ears.
126
.o* clic1 on /nter) it means #nterim activit, is com"leted.
'gain in the same screen select the %iring date ( go to the /dit in the tool bar select ( Planned
L<Mcom"leted
.o* *e *ill come across the belo* screen give the activit, t,"e as 01+ *hich indicates %iring
127
$ive the activit, t,"e as 01+ *hich indicate %iring date no* save the screen ( come bac1.
7it the above
Configuration *e have com"leted the activit, of hiring an a""licant.
Table
Transaction code P2'J
Managementecruitment '""licant 'ctivit,Transfer '""licant
data/:ecute
Details of
configuration
$ive the details of a""licant number) overall status) the action t,"e (
clic1 on /:ecute
128
The belo* screen a""ears after e:ecuting the above)
%ere s,stem generates the "ersonnel number automaticall,) if it is an #nternal number) #ncase it
is an e:ternal "ersonnel number *e have to assign the "ersonnel number on our o*n.
129
Clic1 on save automaticall, it *ill ta1e ,ou to the ne:t screen i.e. info t,"e 0001 5!rgani&ational
assignment6
130
$ive the details as belo*) from no* on s,stem "o" u"Bs the screens in se9uence as configured
in our info grou".
The .e:t screen *ould as1 for "ersonal details 5#nfot,"e 00036.
131
The ne:t screen follo*s "rom"ting for address. 5#nfot,"e 000A6
132
Save them ( come bac1) the above screens of info t,"es are mandator, for hiring an
em"lo,ee. .o* a final screen "o" u"Bs indicating that '""licant is hired in to the com"an,
belo*.
133
.o* belo* the Vacanc, is occu"ied.
7ith this the configuration for the ecruitment Module comes to an end.
Cor further testing go to P'>0 Mater data to chec1 *hether the em"lo,ee is hired.
Chec1 belo*.
134
7ith the above screen it is clear about the data transfer from '""licant data to the Master data.
Curther *e can chec1 the "osition in the organi&ational unit 5T.code ""os_old6 in the belo*
sna" shot.
135
7e can clearl, vie* that a "erson is assigned to the "osition above.
Position -0000A0 Cield e:ecutive #ncor"orates the "erson 30000003 %older 'mrith 'nand.
136

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