08 SAP Exercise 2

TREASURY MANAGEMENT MODULE
SAP R/3 VERSION 4.6B

Corporate Treasr! Ma"a#e$e"t
%I3&'
SAP E(ERCISE )*
CREATING GENERAL LEDGER ACCOUNTS %OR CAS+ AND TREASURY
MANAGMENT
Dr. Geor#e +a,-e!
Be"t.e! Co..e#e
2005 by SAP AG. All rights reserved.
SAP University Alliance
1
TREASURY MANAGEMENT MODULE
SAP R/3 VERSION 4.6B
CREATING GENERAL LEDGER ACCOUNTS
O/0e,t12es3
To "4ersta"4 t-e str,tre o5 t-e /a"61"# s/.e4#er a,,o"ts se4 to
,.ear tra"sa,t1o"s t-ro#- R/37s s!ste$ a"4 to e8a$1"e -o9 a
tra"sa,t1o" ,-a"#es t-ese a,,o"ts a"4 1$pa,ts a" 1$porta"t Cas-
Ma"a#e$e"t report.
E8er,1ses3
:. Create #e"era. .e4#er a,,o"ts ;t-e /a"61"# s/.e4#er< 5or ,as-
a"4 treasr! $a"a#e$e"t. I" t-e pro,ess !o 91.. .ear" so$e o5
t-e 6e! 5eatres o5 t-ese $aster re,or4s a"4 9-at t-e! 4o 91t-1"
t-e s!ste$.
*. =r1te a report .1st1"# t-ese a,,o"ts.
3. S1$.ate a ,-e,6 ,.ear1"# !or /a"6 a,,o"t a"4 e8a$1"e
,-a"#es t-at -a2e o,,rre4 1" t-e #e"era. .e4#er a,,o"ts se4.
4. E8a$1"e t-e 1$pa,t o5 t-1s tra"sa,t1o" o" !or Cas- Pos1t1o"
report.
2
SAP R/3 E8er,1se )*
Creat1"# Ge"era. Le4#er A,,o"ts
In this exercise you will create a series of general ledger accounts that have
specific applications in bank accounting, cash management, treasury management and
liquidity forecasting. I have created a set of accounts for Bentley Bank and I want you to
set up your own by copying mine. he !! in the account number refers to your
individual I" number that was assigned earlier in the course. In the following table, I
have displayed the bank accounting accounts. #ou are to create your own set of these
accounts and then print out a report that displays the $%& account number and the account
name.
Bentley Bank
'ccounts
11(1))!! Bentley Bank ransaction 'ccount
11(1)1!! Bentley Bank *hecks +ayable
11(1),!! Bentley Bank -ther +ostings
11(1).!! Bentley Bank *hecks /eceived
11(1)0!! Bentley Bank *ustomer +ayments
11(111!! Bentley Bank 2ixed erm "eposits
11(113!! *ustomer *learing 4unapplied receivables5
676/*I86 !1
#ou are to create a series of $%& accounts by referencing comparable accounts that
have already been created. 2or example, the first account you will create is a
transactions account at Bentley Bank. #ou will assign it account number 11(1))!!
and create it by referencing account number 11(1)),). 'fter you have created the
account, review the information included there.
A,,o"t1"# >%1"a",1a. A,,o"t1"# >Ge"era. Le4#er >Master Re,or4s > I"41214a.
Pro,ess1"# > Ce"tra..! ;%S??<
double click
'ccount 11(1))!!
*ompany *ode 9)))
/ef. 'ccount 11(1)),)
/ef. *ompany *ode 9)))
enter
9
In particular, note that it is a balance sheet account, that the account group is &iquid funds
accounts and the group account number is 11)1)) 4cash5. *hange short and long texts to
BentBank!! 'ccount using your individual !!.
DELIVERABLES
:. B! s1"# t-e -e.p 5",t1o" ;t-e @ o" t-e $e" /ar<A 4e51"e a,,o"t #rop a"4
#rop a,,o"t "$/er. =r1te !or a"s9ers o" a =or4 4o,$e"t.
-n this second screen, note that the currency is the :8"ollar and that we have checked
the box stating that all balances in this account will be displayed in the local currency
4:8"5. 'lso, the open item management box is not checked but line item display is. he
sort key is )23 4value date5 and the field status group is $)),. he planning level is 2)
4posting to bank account5 and the relevant for cash management box is checked.
*. =-! are a,,o"ts set p o" a" ope" 1te$ /as1s@
3. =-at 4oes t-e ter$ p.a""1"# .e2e. $ea" a"4 -o9 are t-e .e2e.s % a"4 B se4
1" R/3@
4. +o9 4o a,,o"t #rops a"4 .e2e.s a..o9 !o to .oo6 at 4ata 1" t9o 4155ere"t
9a!s@ =r1te !or a"s9ers to t-e a/o2e Best1o"s o" a =or4 4o,$e"t.
1
6nter your $%&
account number
here or alter the
number that
shows up.
*lick on the
create with
reference
button.
enter through the warning messages about English not being installed on this computer.
Ma6e sre t-at !o sa2e t-e 4ata 1" or4er to ,reate t-e a,,o"t.
;ow, create account 11(1)1!! by referencing account 11(1)1,).
A,,o"t1"# >%1"a",1a. A,,o"t1"# >Ge"era. Le4#er >Master Re,or4 >Create
'ccount 11(1)1!!
*ompany *ode 9)))
/ef. 'ccount 11(1)1,)
/ef. *ompany *ode 9)))
"oes the information on the first screen differ from that of account 11(1))!!<
he information on the second screen is different. he balances in local currency box is
not checked, but the open item management box is checked. In addition, sort key is )),
4local currency amount5 and the planning level is B1 4outgoing checks5.
Re$e$/er to sa2e 1" or4er to ,reate t-e a,,o"t.
*reate the other accounts 411(1),!!, 11(1).!!, 11(1)0!!, 11(111!! and 11(113!!5 =ust
as you have done the first two. /efer to the Bank $%& account information sheet at the
end of this document for appropriate entries.
,
E(ERCISE )*
>hen you are finished creating your general ledger accounts, create and print out a
report, which lists the account number and name. ?ake a copy of this and submit it with
your answers to the questions in 6xercise !1.
I"5or$at1o" S!ste$s > A,,o"t1"# > %1"a",1a. A,,o"t1"# > Ge"era. Le4#er >
C-art o5 A,,o"ts ;%.:?<
o get only your own accounts, you must specify each account as a single entry and not
as a range. o do this, click on the arrow to the right of the range field as shown in the
screen shot below. In the screen shot on the next page you will see a column listed single
value selections and you should enter your account numbers there. hen click on the
copy icon. his takes you back one screen. ;ow hit the execute icon on the menu bar on
this screen. his will display a report with your accounts on it. *heck the numbers and
names for accuracy and then submit this page to me on the same >ord document that you
developed in 6xercise !1.

(
*lick on
this arrow
box.
#ou need to stop at this point so that we can make some customi@ing entries for the next
exercise.
3
6nter each
of your
newly
created $%&
account
numbers.
his is the
report you
will get.
E(ERCISE )3
A441"# +ose Ba"6s to !or G/L a,,o"ts
In this step, you will add a Aouse Bank and a Bank 'ccount I" to your $%& accounts.
his is especially important to do for your 11(1))!! account, but you should do it for the
four that you created. o start, follow this menu pathB
A,,o"t1"# > %1"a",1a. A,,o"t1"# > Ge"era. Le4#er > Master Re,or4s >
I"41214a. Pro,ess1"# > Ce"tra..! ;%S??<
$%& account 11(1))!!
*ompany *ode 9)))
?ake sure you are viewing the ype%description tab.
+lace your cursor in the entry field labeled $%& account and overwrite whatever is there
with your $%& bank account, 11(1))!!.
Enter
*lick on the menu button with the pencil. >hile still on the ype%description tab, change
the short and long description to reflect your !!.

.
-verwrite here
*lick here to
edit
*hange these fields to reflect
your !!.
*lick on the *reate%bank%interest tab *lick on the create%bank%interest tab and change the
information in the Aouse bank and 'ccount I" fields to reflect your !!.
Aouse Bank BB!!
'cct. I" 8!!
save
BE+IND T+E SCENES3
In the I?$, I have created ,as- $a"a#e$e"t a,,o"t "a$es for four of your
accountsB 11(1))!! 4CURR5 for the bank account, 11(1)1!! 4C+ECC5 for the check
clearing account, 11(1).!! 4INC+ECC5 for the incoming check account and 11(113!!
4UNAPPRE5 for your customer clearing account. In cash management, the account
name replaces the general ledger account number in the cash position reports. 8ince it is
unique for each company code, it allows you to differentiate the same account numbers in
different company codes.
'lso, I have assigned these accounts to a #rop1"# ter$ named B';C8 :8.
he grouping terms are used to combine accounts. heir balances can be displayed per
account or as an aggregate. #ou will drill down on the aggregate levels to your own
account.
In the next section of this exercise, you will simulate the receipt of a bank
statement which shows a check clearing for D.))). 8imulate this check clearing your
bank account by posting a debit to general ledger account 11(1)1!! and a credit to
11(1))!!. >e will then check the cash position account to see what is going on.
A,,o"t1"# >%1"a",1a. A,,o"t1"# >Ge"era. Le4#er >Do,$e"t E"tr! >G/L
A,,o"t Post1"# ;%B'?<
Do,$e"t Date DTo4a!E
Co$pa"! Co4e 3???
Crre",! USD
L1"e : o5 t-e 4ata e"tr! area
G/L A,,o"t ::6:?:))
D/C De/1t
Do,. Crre",! A$o"t F&???
L1"e * o5 t-e 4ata e"tr! area
0
*hange these
entries to
reflect your
!!.
A,,o"t ::6:??))
D/C Cre41t
Do,. Crre",! A$o"t F&???
;SAVE/POST<
Do,$e"t N$/er GGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGGG
"isplay the two general ledger accounts and note the change.
A,,o"t1"# >%1"a",1a. A,,o"t1"# >Ge"era. Le4#er >A,,o"t > D1sp.a! /a.a",es
;%S:?N<
E"ter !or 1"5or$at1o" 1" t-e appropr1ate /o8es 5or /ot- t-e ::6:??)) a"4
::6:?:)) a,,o"ts.
1)
De.12era/.es
1. +aste the $& 'ccount Balance "isplay for both of your accounts onto a >ord
document.
2. "rill down on the information in this screen by clicking on the D.))) amount.
>hen you get to the screen labeled "isplay "ocumentB &ine Item 2, click on the
document overview button 4the mountain5. +aste this page to your >ord
document as well.
9. >rite a brief explanation of what is on the screens.
11
E(ERCISE )*
&ook at the *ash ?anagement report using the grouping EBanks :8F. "rill down to
analy@e the detail.
A,,o"t1"# >Treasr! >Cas- Ma"a#e$e"t >I"5or$at1o" S!ste$ > Reports o" Cas-
Ma"a#e$e"t > L1B141t! A"a.!s1s > Cas- Pos1t1o" ;%%HA<
Co$pa"! Co4e 3???
Cas- Pos1t1o" 8
Grop1"# Ba"6s US
D1sp.a! as o5 DLast %r14a!E
D1sp.a! 1" USD
;-1t e8e,te a"4 e"ter past 9ar"1"# $essa#es<.
12
*lick here.
;ow analy@e the cash management report by double clicking on the B6;B';CGG line
and continue to drill down on different levels.
'fter you drill down on the amount in the B6;B';CGG amount row, you get to a
screen displaying the two planning levels and which is still aggregative. >hen you drill
down on the amount in either of the two planning levels, you get to a screen with
individual student numbers.
19
De.12era/.e
+rint the screen with your entry on it 4similar to the one above5 and paste it to the >ord
document you have been developing in these exercises. >hat information is displayed
here.
11

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TREASURY MANAGEMENT MODULE

SAP R/3 VERSION 4.6B

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