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SAP AG 2001
Contents:
Split Invoicing
Sales and Distribution
Split billing overview
Condition type
Billing type
Materials Management
Split invoice verification overview
Condition type
Evaluated receipt settlement
Netting
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SAP AG 2001
Split Invoicing: "nit #b$ectives
Describe t%e business reason for split billing& split
invoice verification and split netting
"nderstand t%e system configuration for split
condition processing
't t%e conclusion of t%is unit& you will be able to:
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SAP AG 2001
Course #verview Diagram
E)c%ange reports
E)c%ange reports
*urc%ase assignment
*urc%ase assignment
Settlement
Settlement
+ogical inventory
+ogical inventory
Daily business
flow
Daily business
flow
Business
bac,ground
Business
bac,ground
Sub-base
relations%ip
Sub-base
relations%ip
Conclusion
Conclusion
#t%er features
#t%er features
E)c%ange
agreement setup
E)c%ange
agreement setup
Split condition
processing
Split condition
processing
Course overview
Course overview
"nit 0.
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Split Invoicing 0 SD Billing
"p to . invoice cycles
'ssign invoice cycle to a condition type
'ssign invoice cycles to billing type
Split invoicing can be used for both exchange and non-exchange deliveries.
With sales split invoice processing, it is possible to create up to nine different invoices for one
exchange delivery, for example for
a tax invoice
an invoice for the related fees
an invoice for the product values for buy/sell exchange deliveries.
SAP AG IOG320 9-4
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SAP AG 2001
Customi2ing
(
( (
! ! !
3
3 3
Invoice cycle product
Invoice cycle fees
Invoice cycle ta)es
Contract
Contract
+#CN 4ees
E4E5 5a)
*600 *roduct
( ( (
!
! !
3 3 3
Call0#ff
Call0#ff
+#CN 4ees
E4E5 5a)
*600 *roduct
( ( (
!
! !
3 3 3
Condition 5ype Configuration
In customizing, you assign invoice cycles to each condition type.
The system will copy the invoice cycles to the related documents, and to the invoice.
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SAP AG 2001
Billing 5ype 'ssignment
)
*roduct 8
fees
) ) ) ) ) ) 5a)es
9 3 ! ( / 1 7 : . Invoice cycles
) ) ) ) ) ) ) ) ) Summary:
Bill 5ype #IN4
Bill 5ype #IN5
Delivery
0 *600
0 +#CN
0 E4E5
3
3 3
( ( (
! ! !
)
)
or each billing type, you specify which invoice cycles the system should process during billing.
!ou assign these invoice cycles to the billing types in customizing.
or each delivery, the system "eeps trac" of the invoice cycles which have been processed.
The invoicing is complete when the system has processed all nine invoice cycles.
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SAP AG 2001
Split Invoicing 0 MM Invoice ;erification
"p to . invoice cycles
'ssign invoice cycle to a condition type
Set split invoice indicator on tax condition types
'ssign invoice cycles to invoice verification filter type
Split invoicing for ## invoice verification can also be used to process both exchange and non-
exchange receipts.
With split invoice processing, it is possible to create up to nine different invoices for one exchange
receipt, for example for
a tax invoice
an invoice for the related fees
an invoice for the product values of buy/sell exchange receipts
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SAP AG 2001
*roduct *B00
5a) E4E5
<del cost=
)
Split I;
)
4ees +#CN
4ees +#CN
*roduct *B00
5a) E4E5
<del cost=
Split I; Setting
*urc%ase #rder
4I Documents
Condition types
3 3 3
( ( (
!
! !
Tax condition types are mar"ed as split conditions by setting the Split I$ indicator.
The system copies the Split I$ indicator into the related documents where it can still be changed.
ee and tax condition types have an invoice cycle assigned to them.
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SAP AG 2001
Invoice 4ilter 5ype 'ssignment
#ptional invoice
cycle filter
Basic filter invoice
verification
Invoice filter types
or each invoice filter type, you specify which invoice cycles the system should process during
invoice verification.
!ou assign the invoice cycles to the invoice filter types in customizing.
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+ogistics Invoice ;erification #nline
Single screen transaction
Selection of
configured invoice
filter types
#ptional selection
by e)c%ange no
'ccess to fee
condition details
!ou can also process invoice verification individually.
%ach invoice is processed manually online by selecting an invoice filter type.
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SAP AG 2001
+ogistics Invoice ;erification Bac,ground
Invoice amount 8
item references are
entered online
;erification is
processed in
bac,ground
<6MB'B>00=
"nmatc%ed
invoices can be
resolved manually
from wor, list
&ne method of processing invoice verification is to process in bac"ground mode. In this process,
only the invoice amount and item references are entered online.
Invoice verification is processed in the bac"ground.
'sers then only have to process invoices which they were unable to post the bac"ground processing.
This method is much faster than the process whereby the processor must enter both the debit and
credit amounts on two screens and ensure they balance before posting. With bac"ground processing,
the system is able to post all invoices which balance.
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Evaluated 6eceipt Settlement <E6S= wit% t%e
+ogistics Invoice ;erification
E6S selection
Invoice
6eceipt
Invoice generation
*ost invoice for receipts
*ost credit memo for reversals
Inclusive product values
Incl split e)cise ta)es as delivery costs
Inclusive e)c%ange fees
'dditional select options
E)c%ange number
E)c%ange items only?
Invoice Invoice filter type (FEE, MAT, TAX) filter type (FEE, MAT, TAX)
Invoice posting date
>oods
receipt
>oods
receipt
>oods
receipt
In the evaluated receipt settlement (%)S*, you enter various selection criteria.
Invoice filter types are also specified. This controls which condition types are processed during
invoice verification. Invoice filter types are maintained in customizing.
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SAP AG 2001
Bill type B
(
( (
*roduct value
4ees
E)cise ta)
Sales order
( ( (
! ! !
3
3 3
Split Invoicing 0 Netting
Netting 0
*roduct 8 fees
!
! !
3 3 3
5a) invoice ( ( (
Netting 0
5a)es
(
( (
5a) invoice
( ( (
*roduct 8 fee
invoice
! ! !
3
3 3
*roduct 8 fee
invoice
!
! !
3
3 3
*roduct value
4ees
E)cise ta)
*urc%ase order
( ( (
! ! !
3
3 3
! ! !
3
3 3
Bill type '
Inv filter B
(
( (
! ! !
3
3 3
Inv filter '
&nce invoice cycles have been used to post separate accounting documents for product, fees and
taxes, it is then possible to create separate netting documents as well.
In the same way as for billing types and invoice verification filters, you assign an invoice cycle
number(s* to the netting document type.
The system then clears only the selected conditions in the split netting process.
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SAP AG 2001
Split Invoice *rocessing 0 E)ercise
Split billing
Split invoice verification
Split netting
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SAP AG 2001
@ou are now able to:
Split Invoicing: "nit Summary
Describe t%e business reason for split billing&
split invoice verification and split netting
"nderstand t%e system configuration for split
condition processing
SAP AG IOG320 9-15
SAP AG IOG320 9-16
0.16Exercises
Unit: Split Condition Processing
Topic: Split settlement of exchange transactions
+t the conclusion of this exercise, you will be able to,
Split conditions during billing and invoice verification
-arry out netting separately for various "ind of conditions
'nderstand where and how to configure the split process
+&I. carries out netting separately, for taxes twice a month, and for fees
and material prices once at the end of the month. +s a preparation, +&I.
produces separate invoices and invoice verifications, which are then
processed in netting.
/-0 To ma"e sure that the system is configured correctly for splitting conditions during
billing, review the condition data in the sales contract.
/-0-0 )eview the sales contract.
-ontract, (Nm!er from "#1#$%
Which invoice cycles are assigned to the following condition types1
2)-3 (gross price* 444444444444444444444444444444444444
52)# (metropol. ind* 444444444444444444444444444444444444
%%T (federal excise tax* 444444444444444444444444444444444444
62+ (differential fee* 444444444444444444444444444444444444
Where do you specify the default invoice cycles for the conditions1
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/-0-7 Which invoice cycles are billed by the system when the following billing
types are used,
&IT (invoice - taxes* 44444444444444444444444444444444444444444
&I (invoice fees 8 material* 44444444444444444444444444444444444
SAP AG IOG320 9-17
/-7 +t the end of the month, you use split invoicing to produce separate invoices for
taxes, and fees and material prices. The invoices will then be netted separately in a
later step.
/-7-0 6rocess the billing due list for taxes
Billing data:
9illing type &'
Options tab
Exchange data:
%xchange number, (Nm!er from "#1#1%
Default data:
9illing type, ()&T (in*oice # taxes%
Main selection tab - Documents to be selected
2elivery related,
#a"e a note of the billing document number
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/-7-7 )eview the invoice. -hec" the fee details and the pricing data, and
determine the conditions which are processed by the billing type &IT.
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/-7-: 6rocess the billing due list for fees and material costs,
Billing data
9illing type &'
Main selection tab
Documents to be selected:
2elivery-related,
Options tab
Exchange data:
%xchange number, (Nm!er from "#1#1%
Default data:
9illing type, ()&& (in*oice fees+ and mat.%
#a"e a note of the billing document number
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/-7-; )eview the invoice. -hec" the fee details and the pricing data, and
determine the conditions which are processed by the billing type &I.
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SAP AG IOG320 9-18
/-: Within the subse<uent receipt processing phase, you ma"e sure that the system is
configured correctly for splitting conditions during invoice verification.
/-:-0 -reate a purchase order with reference to the purchase contract from
exercise =-0->.
6urchase order type, Standard P(
5uantity, 10000 ,-.
2o not save your data yet.
/-:-7 -hec" that the Split I flag is set in the item details (that is necessary when
you want to use split invoice verification*. Where in the system do you
define the default setting for the flag (that is, set or not set*1
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444444444444444444444444444444444444444444444444444444444444
/-:-: In pricing, chec" which condition is flagged as a split condition.
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Save the purchase order and ma"e a note of the document number.
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/-:-; -reate a goods receipt for the purchase order from /-:-:.
Save the goods receipt and ma"e a note of the document number.
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/.; !ou are now going to bill the created goods receipt. +s you have agreed with your
partner to do netting, you do not receive any invoice from your partner at this point.
!ou will therefore use %)S (evaluated receipt settlement* to create the related
accounting documents.
/-;-0 6rocess %)S for fees and prices.
%xchange agreement number, (Nm!er from "#1#1+ do not lea*e
!lan/%
Invoice filter, &EE
6osting date, (Toda01s date%
Test, run (!lan/%
/-;-7 Which conditions have been processed during the %)S run1
444444444444444444444444444444444444444444444444444444444444
/-;-: 6rocess %)S for taxes.
%xchange agreement number, (Nm!er from "#1#1+ do not lea*e
!lan/%
Invoice filter, T-2
6osting date, (Toda01s date%
Test run (!lan/%
/-;-; Which conditions have been processed during the %)S run1
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SAP AG IOG320 9-19
/-? @ow that the financial documents are prepared, you carry out netting separately for
taxes, and fees and material prices.
/-?-0 -arry out netting for taxes.
%xchange partner number, 3EN40'#55
@etting document type, ()NT (6o*m.netting # taxes%
Sales area, -ES(7-17-1
-urrency, US4
rom exchange number, (Nm!er from "#1#1%
rom month, (01+ crrent 0ear%
To month, (Crrent month+ crrent 0ear%
Select !etting p"oposal and examine all items.
Ao bac" to the Selection #"ite"ia screen and save the netting document
(including the 9T-I session*. #a"e a note of the document number.
444444444444444444444444444444444444444444444444444444444444
/-?-7 2isplay the exchange statement summary (output type, @TS0, printer 60:0*
on the screen. What "ind of conditions are included in the netting
document1
444444444444444444444444444444444444444444444444444444444444
444444444444444444444444444444444444444444444444444444444444
/-?-: -arry out netting for fees and other costs.
%xchange partner number, 3EN40'#55
@etting document type, ()N& (6o*m. Netting # &ees%
Sales area, -ES(7-17-1
-urrency, US4
rom exchange number, (Nm!er from "#1#1%
rom month, (01+ crrent 0ear%
To month, (Crrent month+ crrent 0ear%
Select !etting p"oposal and examine all items.
Ao bac" to the selection criteria screen and save the netting document (and
create 9T-I*. #a"e a note of the document number.
444444444444444444444444444444444444444444444444444444444444
/-?-; 2isplay the exchange statement summary (output type, @TS0, printer 60:0*
on the screen. What "ind of conditions are included in this netting
document1
444444444444444444444444444444444444444444444444444444444444
444444444444444444444444444444444444444444444444444444444444
/-?-? What options do you have to adBust the exchange statement to your
re<uirements1
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SAP AG IOG320 9-20
0.18Soltions
Unit: Split Condition Processing
Topic: Split settlement of exchange transactions
/-0-0 To review the sales contract, choose,
Logistics Exchanges Exchange operations Exchange deliveries
Contract Display contract
-ontract, (Nm!er from "#1#$%
Select the item, then choose Goto Item Conditions (or Bust choose
Item conditions* to enter the list of pricing conditions.
or each condition, you find the assigned invoice cycle on the #ondition
detail screen, which you can enter by double-clic"ing on the specific
condition. The result should be the following,
2)-3 (Aross 6rice*, 9
52)# (#etropol. ind*, 9
%%T (ederal excise tax*, '
or the fee condition $D%&, go bac" to the Display 'ty cont"act: (((
O)e")ie* screen, select the item and choose %ee detail to go to the %ee
o)e")ie* screen. Cere you enter the condition detail screen by double-
clic"ing $D%&. The assigned invoice cycle should be,
62+ (2ifferential fee*, 1
!ou specify the default invoice cycles for the conditions in the condition
type view in -ustomizing,
-hoose Industry Solution Oil & Gas Do!nstream" E#G Split
Invoicing$Split %etting SD Split Invoicing Maintain sales price
conditions
&n the #onditions: #ondition +ypes screen, select the specific condition
type (such as %%T* and choose Goto Details. In the #ont"ol data ,
section, you find the invoice cycle default.
SAP AG IOG320 9-21
/-0-7 In -ustomizing, you can specify for each billing type which invoice cycles
the system processes during billing,
-hoose Industry Solution Oil & Gas Do!nstream" E#G Split
Invoicing$Split %etting SD Split Invoicing Maintain billing and
netting document types
&n the Billing: Document +ypes O)e")ie* screen, double-clic" on the
specific billing type (such as &I@*. In the Split in)oicing indicato" section
(on the bottom of the screen*, you should find the following,
&IT (taxes.*, ':;:$:<:6:8:"
&I (fees8mat.*, 1:9
+ccording to this setup, you can see that the system will process the federal
excise tax condition %%T with billing type &IT and the other conditions
with billing type &I.
/-7-0 To process the billing due list for taxes, choose,
Logistics Exchanges Exchange operations Exchange deliveries
&illing &illing due list
%nter the following data for the item selection (ensure you enter the billing
type &IT in the correct section Default data on the Options tab-,
&illing data
9illing data from, (!lan/% to, (Toda01s date*
9illing type, &' to, (!lan/%
S2 document, (!lan/%
Main selection ta!
Documents to be selected:
2elivery related,
Options ta!
Exchange data:
%xchange number, (Nm!er from "#1#1%
#ar" the exchange items box.
De'ault data:
9illing type, ()&T (in*oice # taxes%
-hoose &illing document Display billing list to display the list of items
that are included in this billing process. -hoose &illing document Save
to process the items. #a"e a note of the billing document number
SAP AG IOG320 9-22
/-7-7 To review the invoice, choose,
Logistics Exchanges Exchange operations Exchange delivery
&illing Display billing document.
%nter the billing document number from /-7-0, then choose Billing items(
Select the item and choose Item $"icing condtn or select the item and
choose Goto Item Item conditions to enter the $"icing screen.
%%T is the only condition that the system has processed in the billing due
list. This is because condition type %%T is assigned to invoice cycle 7 and,
therefore, processed by billing type &IT (cycles 7-=*.
/-7-: To process billing due list for fees and material costs, proceed as described
in section /-7-0, but this time using a different billing type,
&illing document data
9illing type, ()&& (in*oice # fees+ and mat.%
/-7-; To review invoice, proceed as described in section /-7-7. -hec" the tab-
strips #onditions and %ees. ee conditions 62+ and 52)# are the only
conditions which the system has processed in the billing due list. This is
because these condition types are assigned invoice cycles 0 and /
respectively and, therefore, processed by billing type &I (cycles 0 and /*.
/-:-0 To create the purchase order, choose,
Logistics Excanges Excange !perations Excange receipts
"#rcase call$off %reate p#rcase call$off (ME&'().
-hoose Standard (O.
&n item entry level go to the Outline ag"eement column and enter the
contract number from =-0-;. If you do not "now the number, you can use
the ;-Celp to search for the reference contract, 'se search help O: $u"ch(
item pe" exchange and enter your exchange number from =-0-7. 9e sure the
$u"ch( doc( catego"y is DEF for contract. -hoose Ente".
The data from the purchase contract will be defaulted on line item level.
+nother possibility to create the reference to the contract is to have the
Document o)e")ie* on on the left side of the screen, display valid contracts
using the selection variant, and choose the d"ag and d"op function to move
the contract number into the shopping bas"et (field left of standard 6& on
the upper left of the screen*.
5uantity 10000 ,-.
2o not save your data yet.
/-:-7 !ou find the Split I flag on the item details view on the lower part of the
screen, -hoose the In)oice tab. This flag must be set if you want to use split
invoice verification.
The flag is defaulted from the vendor master.
SAP AG IOG320 9-23
/-:-: -hoose the #onditions tab on the Item details view of the #"eate $u"chase
O"de" screen, then select condition %%T and choose #ondition details
(magnifying glass* to go to the #ondition detail screen. In the #ont"ol data
section, you find the flag Split I( This flag must be set for each condition
that you want to split from the material price and the fee conditions during
invoice verification.
In this scenario, only the federal excise tax condition %%T should be
flagged as split condition.
Save the purchase order.
/.:.; To create the goods receipt, choose,
Logistics Exchanges Exchange Operations Exchange receipts
Goods receipt Create$display goods receipt MIGO"
In the first two field select .oods "eceipt and $u"chase O"de", in the third
one enter the number of the purchase order from /-:-: (you can use the
search help /O0, if you do not remember the number*.
6ress Ente" and chec" the defaulted data.
lag the Item O1 box on the bottom of the screen. Save the goods receipt
(or choose $ost*.
/-;-0 To process %)S for fees and prices, choose
Logistics Exchanges Exchange operations Exchange receipts
Logistics Invoice veri'ication Execute E)S
%nter the following data for the item selection.
%xchange agreement number, (Nm!er from "#1#1+do not lea*e !lan/%
Invoice filter, &EE
6osting date invoice: (Toda01s date%
Test run (!lan/%
Stay on the %)S screen.
/-;-7 When selecting the invoice document (clic" on the number*, you can see
that only one item for exchange fees (condition 62+* exists (on the item
view on the lower part of the screen*. !ou can also chec" the several header
data tabs and, by choosing follo*-on documents, have a loo" at the
accounting.
/-;-: To process %)S for taxes, proceed as in /-;-0, but this time using the
following selection,
%xchange agreement number, (Nm!er from "#1#1+ do not lea*e
!lan/%
Invoice filter, T-2
6osting date invoice, (Toda01s date%
Test run, (!lan/%
/-;-; .i"e in /-;-7, you see that the system has processed only federal excise tax
condition %%T in this %)S run.
SAP AG IOG320 9-24
/-?-0 To perform @etting for taxes, choose,
Logistics Exchanges Exchange operations Netting
Movements based netting Create netting documents
%xchange partner number, 3EN40'#55
@etting document type, ()NT (6o*m.Netting # Taxes%
Sales area, -ES(7-17-1
-urrency, US4
rom exchange number, (Nm!er from "#1#1%
rom month, (01+ crrent 0ear%
To month, (Crrent month+ crrent 0ear%
!ou can see the assigned invoice cycles 7-= for netting document type
&I@T.
Select !etting p"oposal and examine all items.
Ao bac" and choose Sa)e and c"eate B+#I(
/-?-7 To display the exchange statement summary, choose %etting doc#)ent
Display.
%nter the netting document from /-?-0 and choose %etting doc#)ent
Iss#e o#tp#t to Screen .
%nter output type NTS1 and choose Execute, change the printer name to
P1;1 and confirm the printing information by choosing Execute again.
)epeat steps /-?-7 using output type NT41 to see the detail report.
&nly taxes (federal excise tax* are listed.
/-?-: To perform @etting for fees and other costs, proceed as described in section
/-?-0, this time with the following selection data,
%xchange partner number, 3EN40'#55
@etting document type, ()N& (6o*m. Netting # &ees%
Sales area, -ES(7-17-1
-urrency, US4
rom exchange number, (Nm!er from "#1#1%
rom month, (01+ crrent 0ear%
To month, (Crrent month+ crrent 0ear%
!ou can see the assigned invoice cycles 0 and / for netting document type
&I@.
/-?-; To display the exchange statement summary (output type @TS0* on the
screen, proceed as described in section /-?-7. This time, only the fees and
the #etropolitan indicator are included in this netting document.
SAP AG IOG320 9-25
/-?-? To adBust the exchange statement to your re<uirements, you can restrict
document selections based on,
%xchange number
%xchange type
#aterial group
#aterial number
9ase product number
6lant
2ata range
+dditionally, indicators are available to select,
.)- incl. ind.: Set this indicator if you want .I+s (logical inventory
adBustments* to be included in the netting re<uest.
P&- incl. ind.: Set this indicator if you want 6+s (pure financial
adBustments* to be included in netting.
6o*mnt.=7o financials: Set this indicator if you want movements
without financials (I postings* to be included in movements-based
netting. That means, if a movement too" place in the re<uested period,
but the financials are not yet posted, the movement nevertheless will be
included in the movements-based netting document.
>alance indicator: Set this indicator to report balances for base
products which had no movements for the period.
SAP AG IOG320 9-26