DENR Manual of Authorities

RepublicofthePhilippines
Departmentof EnvironmentandNaturalResources
VisayasAvenue,Diliman,QuezonCity
Tel Nos. 929-6626 to29;929-6633to 35
929-7041to43;929-6252;929-1669
Website:http://www.denr.gov.ph E-mail:web@denrgov.ph
J2-iMAR 2014
ADMINISTRATIVE ORDER
NO.2014-03
SUBJECT : MANUAL OF AUTHORITIES ON HUMAN
RESOURCES DEVELOPMENT AND
ADMINISTRATIVE MATTERS
In the interest of service and in line with the implementation of the DBM-
approvedDENR Rationalization Plan pursuant to Executive Order 366, a Manual of
Authorities on Human Resources Development and AdministrativeMatters is hereby
prescribed.
The attached Manual shall enhance trans~arencv/accountabi~itv and serve as
reference to expedite the processingiapproval o i doc&nents *ertaiing to Human
ResourcesDevelopmentandAdministrativeMatters.Itshallprovideguidancetoofficials
and employees on the delegated authorities at the centraloffice,-~ureaus, Regional
Ofices,PENROsandCENROs.
This Order shall take effect immediately and supersedelrevokeall orders and
issuancesinconsistentherewith.
Secretary
.
Let's Go Green !!!
Department of Environment and Natural Resources
Manual of Authorities
on Human Resources Development and Administrative Matters
TABLE OF CONTENTS
ACRONYMS
HUMAN RESOURCES DEVELOPMENT AND ADMlNISTRATIVE MATTERS
Page
I . GENERAL PROVlSlONS
.................................................................. Purpose and Objective 1
........................................................................... Meaning of Approval 2
............................................................................ Delegated Authority 3
II . HUMAN RESOURCES DEVELOPMENT
A . Personnel Career Development
TraininglSeminarlWorkshoplCourses ....................................................
Local ................... ... .......................................................
Foreign ................................................................................
..................................................................................... Scholarship
Permission to Study ................... .. ...................................................
Permission to Practice Profession ........................ ... .........................
B . Personnel Action
..................................................................................... Appointment
.......................................................... ................... Designation ..
....................................................................... Reassignment I Recall
............................................................................ Detail I Secandment
........................................................................................ Resignation
..................................................................................... Retirement
.............................................. Pay roll (SalaryIOther Personnel Benefits)
Salary Adjustment I Step Increment ......................................................
............................................... Leave of Absence (With or Without Pay)
Other Forms of Leave ......................................................................
........................................... ............................ Terminal Leave ..
Office Clearance .............................................................................
Travel ......................... .. .........................................................
.............................................. Overtime Senrice ................... ....
Issuance of Special Order .................................................................
kSB
-
-
-
C. Personnel Discipline
Preventive Suspension I Formal Charge Sheet .....................................
Dropping from the Rolls ...................................................................
Dismissal ......................................................................................
A. Procurement of Goods. Works and Services
Procurement Planning ........................ .. .......................................
Purchase Request (PR) ...................................................................
Alternative Modes of Procurement .....................................................
Purchase Order (PO) I Contract .........................................................
........................................................................ Bidding and Awards
B. Goods, Works and Services Contract Management and
Implementation
Contact Implementation ...................................................................
C. Disposal of Property
Disposal of Property thru different Modes of Disposal ..................
IV. OTHERS
Annex A
Annex B
Annex C
Acceptance of Donations I Grants ......................................................
Memorandum of Understanding I Agwment ........................................
V. ANNEXES
Salient Features
List of Legal Bases
DENR Organizational Chart
-
-
e
AA
ABC
ABD
A0M
ADA
AGDB
A 0
AOR
APP
ARD
ARD MS
ARD TS
AS
ASEC
ASEC FA
ASEC FASPs
ASEC FO
ASEC HRDIS
ASEC LA
ASEC PPlA
ASEC PPS
B AC
ACRONYMS
Attached Agency
Approved Budget Contract
Assistant Bureau Director
Agency Budget Matrix
Authority to Debit Advice
Authorized Qvemment Depository Bank
Administrative Officer
Area of Responsibility
Annual Procurement Plan
Assistant Regional Director
Assistant Regional Director for Management Services
Assistant Regional Director for Technical Services
Administrative Service
Assistant Secretary
Assistant Secretary for Finance and Administrative
Assistant Secretary fur Fo~eign Assisted and Special Projects
Assistant Secretary for field Operations
Assistant Secretary for Human Resources Development and
Information Systems
Assistant Secretary for Legal Affairs
Assistant Secretary for Planning, Policy and International Affaits
Assistant Secretary for Planning and Policy Studies
Bids and Awards Committee
i s-
-
-
BEDS
BD
BIR
BPMT
BTr
BUREAU - L
BUREAU - S
C AF
CARP
CENRO
CESB
CHED
CHlEF A0
CHlEF MSD
CHlEF PDiv.
CHlEF PMD
CHlEF PSMD
co
COA
COCs
cos
CO PMT
CO PSB
CSC
CTO
DBM
Budget Execution Documents
Bureau Director
Bureau of Internal Revenue
Bureau Performance Management Team
Bureau of Treasury
Bureau - Line
Bureau - Staff
Certificate of Availability of Funds
Comprehensive Agrarian Reform Program
Community Environment and Natural Resources Officer
Career Executive Service Board
Commission on Higher Education
Chief Administrative Officer
Chief Management Service Division (PENRO)
Chief Personnel Division (CO)
Chief Planning and Management Division
Property and Supply Management Division
Capital Outlay
Commission on Audit
Compensatory Overtime Credits
Chief of Staff
Central Office Performance Management Team
Central Office Placement and Selection Board
Civil Service Commission
Compensatory Time Off
Department of Budget and Management
d m Department of Environment and Natural Resources
-
-
e
DENR Department of Environment and Natural Resources
DC Division Chief
DENR MSPP Department of Environment and Natural Resources Merit Selection
and Promotions Plan
Oe pEd Department of Education
Dir Director
Dir AS Director for Administrative Service
Dir FMS Director for Financial and Management Service
Dir FASPS Director for Foreign Assisted Projects Service
Dir HRDS Director for Human Resources Development Service
Dir LS Director for Legal Service
Dir PPS Director for Planning and Policy Senrice
DV Disbursement Voucher
EM0 Environmental Management Bureau
0 Executive Order
FARs Financial Accountability Reports
FASPs Foreign Assisted Special Projects
Fin. Finance
FMS Financial and Management Service
FP Financial Plan
GAA General Appropriations Act
GAAM Government Accounting and Auditing Manual
GSD General Services Division
GSlS Government Service t nsurace System
GSW General Services SectionNnit
HDMF Home Development Mutual fund
HEA Head Executive Assistant
HRDS Human Resources Development Service
IRR Implementing Rules and Regulations
LAA Letter Advice of Allotment
LCB Lowest Calculated Bid
LCRB
Lowest Calculated and Responsive Bidder
LO1 Letter of Implementation
MC Memorandum Circular
MDP Monthly Disbursement Program
MGB Mlnes and Geosciences Bureau
MOA Memorandum of Agreement
MOOE Maintenance and Other Operating Expenses
MOU Memorandum of Understanding
NBC National Budget Circular
NCA Notice of Cash Allocation
NG AS National Government Accounting System
NGO Non-Government Organization
NOA Notice of Award
NTA Notice of Transfer of Allocation
NTP Notice to Proceed
ObR Obligation Request
OIC Officer-in-Charge
OP Office of the President
OR Official Receipt
PCARRD Philippine Council for Agricultural Research and Resource
Development
PCCl
PCF
PD
P Div
P Dir
PENRO
PM
PMT
PO
PPS
PR
PS
PSB
PSI POP
RA
RD
RIS
RPMT
RSMt
SAA
S AI
SC
SDO
S, M & E
Phitippine Chamber of Commerce and Industry
Petty Cash Fund
Presidential Decree
Personnel Division
Project Director
Provincial Environment and Natural Resources Officer
Project Manager
Performance Management Team
Purchase Order
Planning and Policy Service
Purchm Request
Personal Sewices
Personnel Selection Hoard
Personnel Services Itemization and Plantilla of Personnel
Republic Act
Regional Director
Requisition and Issue Slip
Regional Performance Management Team
Requisition of Supplies and Management Issued
Sub-Atlolment Advice
Supplies Availability Inquiry
Scholars hip Committee
Special Disbursing Mc e r
Supplies, Materials and Equipment
-
SG Salary Grade
SO Special Order
TESDA Technical Education and Skills Development Authority
USEC Undersecretary
USEC AIS Undersecretary for Administration and Information Systems
USEC COS UndersecretarylChief of Staff
USEC FO Undersecretary for Field Operations
USEC PPFAPs Undersecretary for Planning, Policy and Foreign Assisted Projects
-
-
-
SUBJECT: GENERAL PROVISIONS
TOPIC: PURPOSE AND OBJECTIVES
SECTION I
Page 1 of 50
In line with the thrust of the government to comply with the adminisbative reforms
for good governance, the Deparbnent of Environment and Natural Resources (DENR)
adopts this Manual of Authorities to define the limits of authority at various levels of
management from the Secretary down to the lowest level of supervision. All other
approving authoriies not included in this Manual remain with the Secretary.
The DENR Manual of Authorities is in compliance with the provisions of the Anti-
Red Tape Act of 2007 (RA 9485) and other pertinent Civil Service Commission (CSC)
Guidelines, Deparbnent of Budget and Management (DBM) Issuances, and COA Rules
and Regulations.
The objectives of the revised Manual of Authorities are the following:
1. To clarify the level of authority in the Central Office, Bureaus, Regional
Offices, PENROs and CENROs pursuant to CSCl DBM I COA Rules;
2. To enhance the efficiency and ethical standards of the administrave and
human resource development services systems and procedures;
3. To promote bansparency, accountability and responsibility among all
officials of the Department and
4. To guide clientele and other concerned officeslagencies in transacting with
the Deparbnent
Department of Environment arid Natural Resources
-
-
s
TOPIC: MEANING OF APPROVAL
SECTION I
Page 2 of 50
The man of approving authorities indicated in this Manual is based on due
diligence and Completed Staff Work JCSW) e.g. processed by the concerned
stafflpersonnel . In cases where further approval of higher authorities and agencies
external to the Deparbnent is necessary, the signature of the approving authorities
listed in the Manual should not be taken to mean final approval.
The symbol and terms as used in this Manual shall mean as follows:
a. The comma ( , ) shall mean that the preceding officials' initial while the last
official signs;
b. The bar ( I ) shall mean that concerned official signs;
c. The 'of shall mean that the second official shall sign in the absence of the
first authorized official;
d. The "and" shall mean that both officials sign;
e. 'Concerned" ASEClUSEC means that the concerned official signs
depending on the delegated subject matter;
f. "Authorized" means that an ofice order has k e n issued by the
SecretarylHead of Office authorizing himlher to sign.
TOPIC: DELEGATED AUTHORITY
SECTION I
Page 3 of 50
Delegated authority set forth in this Manual cannot be further delegated without
prior approval of the Secretary, or the President of the Philippines in cases where
authority is delegated to the Secretary.
The authority pertains to the position rather than the person and is consistent with
the approved hierarchical structure of the organization.
Authority granted to each position is limited to transactions within its areas of
responsibility, consistent with department policies and government rules and regulations.
The Undersecretaries are authorized to issue special orders, only in the
performance of their delegated authorities prescribed under this OrderlManual.
In cases where the relevant issuances or the legal bases are not indicated, it is
understood that the Administrative Order accompanying this Manual of Authorities will
Department of Environment and Nat ur al Resources
-
SUBJECT: HUMAN RESOURCES DEVELOPMENT* (A. Personnel Career Development)
I
I. TRAINING1 SEMINAR/
WORKSHOP
TOPIC: TRAININGISEMINAiWWORKSHOPlCOURSES (LocallForeign)
A. Local
I I I I
DESCRIPTION
a. Training Proposal and
Report
LEVELS OF
PARTICIPANTS
a.2. Initiated by Bureaus
a.1. DENR Central Office
initiated
a.3. Initiated bv Reaional
RECOMMENDING
APPROVAL
CENRO)
APPROVING
AUTHORITY
All Levels and
stakeholders
a.4. Initiated by OVler
Training Providers
ASEC HRDiS
All Offices
Within Bureau
Nationwide
All Offices
Within the
Region (within
AOR)
Cross-visit I
Exchange
Program
(outside AOR)
Third Level, PENR
Officer, CENR
Officer and DCs
Central Office
Bureau I Region
ABD
ASEC HRDlS
ARD MS
ASEC HRDiS
ASEC HRDlS
ASEC HRDlS
1 B u e u I Region I ABD I ARD MS
Below DC
Central Office
USEC AiS
Dir HRDS
BD
USEC AIS
Concerned RD
USEC AIS
USEC AIS
USEC AIS
ASEC HRDlS
BD I RD
SECTION Ill
Paae 4 of 50
ief.: A1
LEGAL
BASES
Republic Act
No. 10633
F.Y 2014
Section 32
I
'All agencies of the Government shall review and formulate their human resource development and
training programs to make the same responsive to their organizational needs, human resource
requirements, and capability development and skills training of their personnel.
SUBJECT: HUMAN RESOURCE DEVELOPMENT (A. Personnel Career Development)
TOPIC: TRAlNlNGISEMlNA
DESCRIPTION
b. Certificate of
Completion1
Attendance
MORKSHOPKO
LEVELS OF
PARTICIPANTS
Central Offrce I
Bureaus
Executive1
Managerial
Technical1
Support
Bureau - S
Bureau - L
EMBlMGB
Regional
Region
PENROICENRO
RSES (LocaUForei!
RECOMMENDlNG
APPROVAL
ASEC HRDIS
Dir HRDS
ABD
ABD
Chief A 0
ARD MS
Chief MSD I
CENRO
fi)
APPROVlN G
AUTHORIM
Secretary or
USEC AIS
ASEC HRDIS
BD
BD
RD
RD
PENRO
SECTION HI
Page 5 of 50
Ref.: A1
LEGAL
BASES
&a
-
-
e
B. Foreign
I I I
TOPIC: TRAlNlNGlSEMlNARMlORKSHOPlCOURSES (LocallForeign)
a. International
Commitments
(Meetings, Seminars,
Workshops) -(EO
298 s. 2004; EO
248A s. 1995; EO
248 s. 1995)) and
Foreign Scholarship
a.1. Nominations I
Confirmation I
Endorsement
DESCRIPTION
a.2. Travel Authority
LEVELS OF
PARTICIPANTS
RECOMMENDING
APPROVAL
USEC I ASECl
Heads of AAs
and All Dirs.
APPROVlNG
AUTHORIM
PENR OPficerl
CENR Ofticerl
DC 8. Below
USEClASECl
Heads of AAs
and All Directors
PENR
OPficerlCENR
OPficerl DC 8.
Below
Concerned USEC I
USEC AIS
Concerned USEC I
USEC AIS
Concerned USEC,
USEC AIS
Concerned USEC I
USEC AIS
a.3. Report on Travel 1 AI levels I USEC AlS
Authorities Issued
Secretaly
Secretaly
Secretaly
Secretary
Secretalyl
I cos
SECTION Ill
Page 6 of 50
Ref.: A1
LEGAL
&a
-
-
Manual of Authorities e
SUBJECT: HUMAN RESOURCES DEVELOPMENT (A. Personnel Career Development)
Ill. Training Courses I
Scholarships (EO 367)
TOPIC: TRAlNlNGtSEMlNARMlORKSHOPtCOURSES (LocaUForelgn)
A. TESDAl CHED I
DepEd Coordinated; and
Non-TESDA I CHED I
DepEd Coordinated -
except Certificate of Non-
Withdrawal from the
Course (of the TESDA I
CHED I DepEd
Coordinated)
a. Dissemination of
invitation
DESCRIPTION
b. Nomination1
confirmation1
Endorsement
LEVELS OF
PARTICIPANTS
RECOMMENDING
APPROVAL
c. Update I advice on
status of application/
Nomination
APPROVING
AUTHORITY
d, Certificate of non-
withdrawal h m the
course
e. Scholarship
Service Contract
f. lssuancelvalidalionl
extension of
Passport
All Levels
All Levels
All Levels
All Levels
Third Level
PENR
OfficerlCENR
Officerl DC &
Below
All Levels
Dir HRDS
Scholarship
Committee
Oir HRDS
Dir HRDS
USEC AIS
ASEC HRDIS
ASEC HRDIS
ASEC HRDIS
USEC A1S
ASEC HRDIS
ASEC HRDlS
Secretary
USEC AIS
USEC AtS
SECTION Ill
Page 7 of 50
Ref.: A1
BASES
Department o f Environment and Natural Resources
-
-
-
SECTION Ill
Page 8 of 50
SLIB,IECT: HLIMAN RESOURCES DEVELOPMENT (A. Personnel Career Development)
LEGAL
BASES
TOPIC: SCHOLARSHIP
DESCRIPTION
Ill. SCHOLARSHIPS
A. Local Scholarship
a. DENR Sponsored
a.1. Scholarship
Announcement
a.2. Selection of
Nominees
a.3. Award of
scholarship grant
(thru Special
Order) and
Scholarship
Contract
(Local)
LEVELS OF
PARTICIPANTS
Central Office1
Bureaus1
Regional Offices
All Levels
USEClASEClHeads
of AAslDirs.
PENR Officer1
CENR Officerl DC
Below DC
USEC I ASEC I
Heads of AAslDirs.
PENR Officer I
CENR Officer I DC
Bdow DC
RECOMMENDING
APPROVAL
Dir HRDS
Scholarship
Committee
Scholarship
Committee
Scholarship
Committee
USEC AIS
USEC AIS
Scholarship
Committee
APPROVING
AUTHORITY
ASEC HRDlS
Secretary
Secretary
USEC AIS
Secretary
Secretary
USEC AIS
SECTION tll
Page 9 of 50
LEGAL
BASES
MC #2005-011
dated 5
September
2005, Granting
Study Leave
Privilege to
DENR
Empto yees
preparing for
their Boardlsar
Examinations
or Completing
their Master's
Degree
Program
SUBJECT: HUMAN RESOURCES DEVELOPMENT (A. Personnel Career Development)
TOPIC: PERMISSION TO STUDY
DESCRIPTION
1. Third Level
2. PENR Officer l CENR
Officer
3. Division Chief
4. Below Division Chief
4.a SG 18-23
Central Office
Bureau S and L
EMBlMGB Regional
RegionlPENROlCENRO
4.b Below SG 18
Cenlral Office
Bureau - S and L
EMBMGB Regional
RegionlPENROlCENRO
5. Study Leave Privilege in
Preparation for BoardlBarl
Examinations or Completing
Master's Degree
RECOMMENDING
APPROVAL
Concerned USEC
ASEC FO, ASEC
HRDIS, USEC FQ
Dir HRDS
Dir HRDS
ABD
Chief A 0
ARD MS
Dir HROS
ABD
Chief A 0
ARD MS
Scholarship Committee
APPROVlNG
AUTHORITY
Secretary or USEC AIS
USEC AIS
ASEC HRDlS
ASEC HRDlS
BD
RD
RD
ASEC HRDlS
BD
RD
RD
USEC AIS
-
-
e
TOPIC: PERMISSION TO PRP
DESCRIPTION
1. Third Level
2. PENR ORcer I CENR
ORcer I DC
3. Below DCs
ZTICE PROFESSION
RECOMMENDING
APPROVAL
Concerned USEC I
USEC AIS
APPROVING
AUTHORITY
Secretary
RD and USEC AIS
SECTION Ill
Secretary
BDIRD and USEC AIS
Page 10 of 50
Ref.: A1 to A2
LEGAL
Secretary
BASES
I
1 SECTIONIII 1
Paae 1 1 of 50
I DESCRIWION I APPROVAL I AUTHURllY I BASES I
a. Third Level
-
Ref.: A2
LEGAL
PIC: APPOINTMENT
b. PENR Mc e r
RECOMMENDING
c. CENR Officer
d. Division Chief
Central Office
APPROVING
Bureau - S
Bureau - L
EMBIMGB Regional
Region
PENRO
-
e. Below Division Chief
CenW Office
Bureau - S
Bureau - L
PSB Third Level and
Secretary
Third Level, USEC
FO and USEC AIS Secretary
CO PSB
Bureau PSB
Bureau PSB
Regional PSB
Regional PSB
1 Regional PSB
I
CO PSB
Bureau PSB
Bureau PSB
USEC AIS
BD
CESB Res. 819
l l l _ - i
DENR MSPP
DENR MSPP
DENR MSPP
CO PSB shall
administer an
examination
(Compefency
Test and Ethics
Oriented)
-
-
<
Page 12 of 50
LEGAL
SUBJECT: HUMAN RESOURCES DEVELOPMENT (B. Personnel Action)
Personality
Test (EOPT))
for SG 18-23
positions in the
CO, Regional
and Bureau
Gflices and
shall review
results of
deliberation.
TOPIC: APPOINTMENT
DESCRIPTION
EMBNGB Regional
Region
PENROICENRO
f. Approval of Contract of
Service
Central Gflice
Bureau - S
Bureau - L
EMBNGB Regional
Region
PENROICENRO
RECOMMENDING
APPROVAL
Regional PSB
Regional PSB
Regional PSB
Concerned Dir, ASEC
HRDlS
ABD
ABD
Chief A0
ARD MS
CENROI Chief MSD
APPROWING
AUTHORITY
BD
RD
RD
Concerned
ASECIUSEC
BD
BD
RD
RD
PENRO
an Human Resources Development and Administrative Matters
SUBJECT: HUMAN RESOURCES DEVELOPMENT (0. Personnel Action)
DESCRIPTION APPROVAL 1 AUTHOWW
TOPIC: DESIGNATION
a. Above 30 days
IRECOMMENDING
a.1. Third Level
I Sectelan
APPROVING
a.3. Division Chief
a.2. PENR Officer / CENR
Ofiicer
Bureau - S I BD and USEC AIS
USEC FO
Central M c e
Bureau - L ( BD and USEC AIS 1 Secretary
Secretary
EMBIMGB Regional I RD and USEC AlS I Seaetary
Concerned Dir I ASEC /
USEC and USEC AIS
Region
Secretary
RD, USEC FO and
USEC AIS
Secretary
Secretary
PENRO
a.4. Below Division Chief
Central mice
RD, USEC FO and
USEC AIS
Concerned Dir I ASEC
NSEC and ASEC
HRDlS
USEC AIS
Bureau - S
1 BD and ASEC HRDIS
USEC AIS
Bureau - L
EMBlMGB Regional
RD and ASEC HRDlS
i
USEC FO I
USEC AIS
BD and ASEC HRDlS
USEC AIS
Region l PENRO I
CENRO
SECTION Ill
Page 13 of 50
USEC AIS
RD
LEGAL
BASES
&a
Depar t ment o f Envi r onment and Natural Resources
-
-
c
b. Up to 30 daysNOte (within
the AOR)
TOPIC: DESIGNATION
b.1 Third Level
b.2 Division Chief
DESCRIPTION
USEC AIS
RECOMMENDING
APPROVAL
Central Office
I ASEC HRD'SIHEA
Bureau - S 1 ABD
Bureau - L
I ABD
EMBIMGB Regional 1 Chief A0
b.3 Below Division Chief
Level (within the AOR)
Central Office 1 Concerned DirlHEA
Bureau - S
I
APPROVlNG
AUTHORITY
r
Bureau - L
EMBNGB Regional
Region
PENROICENRO
Secretary
ABD
Chief A0
ARD MS
Chief MSDl CENRO
USEC AIS
BD
BD
RD
USEC FO
USEC AIS
BD
BD
RD
RD
PENRO
SECTION Ill
Page 14 of 50
LEGAL
BASES
Nr(e
Designation up to 30 day; shall be limited to emergency cases and shall only cover replacement
-
-
-
TOPIC: DESlGNATlON
2. Petty-Cash Fund Custodian1
SDOlPropertylSupply
Custodian
Cenbal Office
RECOMMENDING
APPROVAL
ASEC FA
Bureau - S
I A8D
Bureau - L
1
EMBMGB Regional
I Chief *O
Region
I ARDMS
APPROVlNG
AUTHORITY
USEC AlSlCOS
SECTION Ill
Page 15 of 50
LEGAL
BASES
&zb
-
-
e
1. Third Level
I USEC I
TOPIC: REASSIGNMENT I RECALL
DESCRIPllON
3. Division Chief
2. PENR OfficerlCENR Ofiicer
RECOMMENDING
APPROVAL
- Within Central Office
-
Within the Bureau - S
APPROVlNG
AUTHORITY
RDIUSEC FO
Concerned RDI Did
ASECIUSEC
ASEC HRDlS
ABD
Secretary
Secretary
USEC AIS
BD
-
Within the Bureau - L
I ABD I
- Within EMB I MGB
Regional
- Wihin the Respective
Region
- Within the Province
- Across DENR
Organizational Structure
Chief A0
ARD MS
Concerned Dir 1 ASEC 1
USEC
RD
USEC AIS
4.b Below SG 18
I I
- Central Office
I HRDIS I USECAIS
SECTION Ill
Page 16 of 50
Ref.: A2 to A3
LEGAL
BASES
Civil Service
Commission
Memorandum
Circular No. 40
Series of 1998
dated 14
December
1998 and CSC
Resolution No.
061 165 dated
05 July 2006
-
Within the Bureau - S
-
Within the Bureau - L
ABD
ABD
- Within EMBlMG Regional Chief A0 RD
6- Department of Environment and Natural Resources
-
- Within the Respective
I
TOPIC: REASSIGNMENT I RECALL
DESCRIPTION
SECTION Ill
Page 17 of 50
Ref.: A2 to A3
LEGAL
BASES -
- Within the Province
- Across DENR Organizational
Structure
2. Reassignment - is the movement of an employee across the organizational structure wi t h the same department or
agency, which h s not involve a W o n in rank, status or salary. Reassignment across organizational structure
t station to the recipient office.
I
RECOMMENDING
APPROVAL
APPROVING
AUTHORITY
CENRO 1 Chief MSD 1 PENRO
Concerned Dir I ASf C I
USEC
USEC AIS
&a
-
-
s
TOPIC: DETAIL3 I SECONDMENT4
RECOMMENDING 1 APPROVlNG AUTHORITY
A. Detail 1
DESCRIPTION APPROVAL
I. Third Level
SECTION Ill
Page 18 of 50
2. First and Second
Levels
LEGAL BASES
Concerned USEC,
USEC AIS
EO 292 Rules on
Personnel Actions
Secretary
Concerned Dirl ASECl
USEC
Civil Service
Commission
Memorandum
Circular No. 40
Series 1998 dated
December 1998
and CSC
Resolution No.
061 165 dated 05
July 2006
Secretary
3. Detail - is the temporary movement of an employee from one department or agency to another. It does not involve a
reduction in rank, status, or salary and does not require the issuance of another appointment up to one (1) year. The
detailed employee continues to receive hislher salary only f r m the mother unitlagency.
4. Semnbent - movement of an employee fmm one department or agency to another, which is temporary in nature and
may or may not require the issuance of an appointment, but may either involve a reduction or increase in
compensation. Payment of compensation shall be charged to the recipient agency up to one (1) year.
Note:
1. MOU shall be appmvedlsigned by both Head of respective Agencies.
2. Application for renewal of secondment should be filed three (3) months before expiration of the appmved MOA
and subject to CSC approval.
i s-
-
s
1 1. Third Level
SECTION Ill
Page 19 of 50
LEGAL
BASES
TOPIC: RESIGNATION
DESCRIPTION
Acceptance of Resignation
Secretary or
Authorized Official
I 3 Below Division Chiefs
I I I I
President
2. PENR Officer, CENR Officer &
Division Chiefs
3.a SG 18 - 23
Central Office
Bureau - S
Bureau - L
EMBIMGB Regional
Region
PENROI CENRO
3.b Below SG 18
Central Office
RECOMMENDING
APPROVAL
ASEC HRDlS
ABD
ABD
RD
ARD MS
CENRO
ASEC HRDlS
APPROWNG
AUTHORITY
USEC FO I USEC AIS
USEC AIS
BD
BD
BD
RD
PENRO
USEC AIS
Secretary
I
Bureau - S
I liBD I BD I I
I EMBIMGB Regional I Chief A0
I RD I I
1 PENRO 1 CENRO 1 ARD MS
Department of Environment and Nat~lral Resources
-
TOPIC: RETIREMENT
1. Third Level
RECOMMENDING
APPROVA L
2. PENR Officer I CENR Officer I
Division Chief
APPROVING
AUTHORlW
3 Below Division Chief
Centra! Office
Bureau - S
Bureau - L
EMBIMGB Regional
Region
PENROlCENRO
USEC AIS
ASEC HRDIS
Dir HRDS
ABD
ABD
Chief A0
ARD MS
ARD MS
Secretary
USEC AIS
ASEC HRDIS
BD
3D
RD
RO
RD
SECTION I 11
Page 20 of 50
Ref.: A3
LEGAL
BASES
I. RA 10154s,
2011 dtd.
July 14, 201 1
as
Implemented
by CSC MC
No. 07,2013
2. DBM-GSIS
Joint Circular
20131 dtd.
March 8,
5. Compulsory retirement -when one reaches the age of 65 years old and has satisfied the service requi~rnent upon
retirement.
6. Optional retirement under the follcwing h t i o n s :
1. When one has rendered at least 15 years of setvice and is at l ast 60 years of age at the time of retirement (RA
8291).
2. WhenonehasrenderedatI~stMyearsdservice(RA1616).
3. When one reaches magic 87, where h length of service and age at the time of retirement totals 87 (RA 660)
&a
-
-
e
SECTION Ill
Page 21 of 50
Ref.: A4
LEGAL
BASES
as well as the
usual Accounting process.
TOPIC: PAYROLL7 (SalaryIOther
DESCRIPTION
Signs I approves payrolls for Salary
and Other Personnel Benefits
(Regardless of Amounts)
Central Office
Bureau - S
Bureau - L
EMBIMGB Regional
Region
PENROICENRO
7. Payroll processing shall strictly
Personnel Benefits)
RECOMMENDING
APPROVAL
Chief PD
Chief AOIAO V(HRM0)
Chief A0 (Adrnin)
Chief A0
Chief A0 (Adrnin)
Chief MSD
undergo the regular procedures in
APPROVING
AUTHORITY
Dir HRDS or Dir FMS
ABD or BD
ABD or BD
RD
ARD MS or RD
PENRO or
Authorized DC
the Personnel DivisionlSedion
-
-
s
A. Third Level I PENR
Officer/ CENR Officer
B. Division Chief
Central Office
Bureau S and L
Region IPENROlCENRO
MGBIEMB Regional
C. Below Division Chief
Cenbal Ofice
Bureau - S
Bureau - L
EMBIBMG Regional
RegionlPENROlCENRO
TOPIC: SALARY ADJUSTMENTI STEP INCREMENT
PMT
COPMT
BPMT
RPMT
RPMT
COPMT
BPMT
BPMT
RPMT
RPMT
USEC AIS
ASEC HRDlS
BD
RD
RD
Dir HROS
ABD
ABD
RD
ARD MS
APPROVING
AUTHORllY DESCRIPTION
I. Step l ncrement for
Meritorious Performance I
Length of Service
SECTION Ill
Page 22 of 50
Ref.: A4
LEGAL BASES RECOMMENDING
APPROVAL
Steplncrement
Salary Adjustment
pursuant to CSC-
DBM Joinl Memo
Circular 201 2-01
dated 03 Sept.
2012:
a. Length of
Service
b. Merrtonous
Perfor man*
-
I
TOPIC: SALARY ADJUSTMENT1 STEP INCREMENT
1 RECOMMENDING I APPROVlNG
II. Salary Adjustment
DESCRIPTION
A. Third Level I PENR
Officer I CENR ORicer I
DC
Central OPfice
I Dir HRDS
APPROVAL AUTHORITY
Bureau - S and L
EMBlMGB Regional
ABD
Chief A0
Region IPENROICENRO
ASEC HRDlS
ARD MS
B. Below Division Chief
Central Ofice Dir HRDS Chief PD
Bureau - S
Bureau - L 1 Chief A0 (Admin)
I ABD
Chief AO(Admin) I
AOV (HRMO)
ABD
SECTION Ill
Page 23 of 50
Ref.: A4
LEGAL BASES
EMBIMGB Regional
RegionlPENROlCENRO
Chief A0
Chief A0 (Admin)
RD
ARD MS
-
Manual of Authorities <
SECTION Ill
Page 24 of 50
LEGAL
BASES
SUBJECT: HUMAN RESOURCES
TOPIC: LEAVE OF ABSENCE
DESCRIPTION
1. One year
All Levels
2. Morethan30days
2.a USECIASECI Dirs.
2. b PENR OfficerlCENR
OfficerfDiision Chief
2-42 bl ow Division Chief
Central Office
Bureau - S and I
EMBJMGB Regional
Region
PENROICENRO
3. 30 Days and Below
3.a USECJASECI Dirs.
3.b PENR OflicerlCENR
OfficerlDC
3.c Below Division Chief
Central Office
Bureau - S
Bureau - L
EMBJMGB Regional
DEVELOPMENT (6. Personnel Action)
(WTH OR WITHOUT PAY)
RECOMMENMNG
APPROVAL
USEC AIS
Concerned USEC
RD, ASEC HRDlS
Concerned Dir
ABD
Chief A 0
ARD MS
PENROICE NRO
Concerned USEC
Concerned Dir I ASEC
Concerned Dir I Dir
HRDS
Chief A01 A 0 V (HRMO)
Chief A 0
Chief A 0
APPROVING
AUTHORIN
Secretay
Secretary
USEC AIS
ASEC HRDlS
BD
RD
RD
RD
secretary
ASEC HRDlS
ASEC HRDlS
ABD
ABD
RD
k s s
-
e
TOPIC: LEAVE OF ABSENCE (WITH OR WITHOUT PAY)
RECOMMENDING
Region
I DC
DESCRIPTION
PENROICENRO
I DC
APPROVAL
4. Monetization of Leave Credits
a. 30 Days
I
Cenb-al Office 1 Concerned DC
Bureau - S and L
I
EMBIMGB Regional I Concerned DC
Region
PENROICENRO
ARD MS
CENROlChief MSD
b. Exceeding 30 days, or 50%
or more of the accrued
leave credits
All Levels Dir HRDS
APPROVING
AUTHORITY
ARD MS
PENRO
Dir HRDS
BD
RD
RD
PENRO
ASEC HRDlS
SECTION Ill
Page 25 of 50
LEGAL BASES
*Budget Officer shall certify the availability of the funds/savings prior to the approval of various requests.
I
-
SECTION !I1
Page 26 of 50
LEGAL BASES
CSC & DBM
Joint Circular
No. 01 s. 2006.
Guidelines for
Availing of the
Rehabilitatjon
Privilege.
CSC MC 25 s.
2010 (RA 9710)
SUBJECT: HUMAN RESOURCES DEVELOPMENT (B. Personnel Actton)
TOPIC: OTHER FORMS OF LEAVE
DESCRIPTION
REHABILITATION LEAVEIMAGNA
CARTNMATERNITY LEAVE
i. Rehabilitation Leave (rnax. of
six (6) months)
Central Office
Bureau - S & L
EMBIMGB Regional
RegionlPENROlCENRO
ii. Magna Carla of Women
Central Ofhce
Bureau - S
Bureau - L
EMBIMGB Regional
RegionlPENROlCENRO
RECOMMENDING
APPROVAL
ASEC HROlS
ASEC HRDtS
ASEC HRDlS
ASEC HRDlS
Chief PDiv.
Chief AOlAO V(HRMO)
Chief AO(Admin)
Chief A 0
Chief A0
APPROVING
AUTHORITY
USEC AtS
USEC AIS
USEC AIS
USEC AIS
Dir HRDlS
ABD
ABD
RD
ARD MS
Department of Envi ronment and Nat ur al Resources
-
1. F! A 9262 Anti-Violence Against Women and Their Children Act - Availment of TenDay (10) leave under this act
shall be guided by CSC Memorandum Circular No. 15 s. 2006
2. F! A 8472 or Solo Parent Act- entiUn a single parent to an annual solqarent leave of we n (7) days
~
SECTION Ill
Page 27 of 50
LEGAL BASES
CSC MC No.
15, s. 2006
1
3. Special Plivilege Leave of three (3) days
I
TOPIC: OTHER FORMS OF LEAVE
DESCRIPTION
iii. Maternity Leave
Cental Office
Bureau - S and L
EMBIMGB Regional
RegionlPENROICENRO
Notes:
RECOMMENDING
APPROVAL
Dir HRDS
ABD
Chief A0 (Admin)
ARD MS
APPROVING
AUTHORITY
ASEC HRDlS
BD
RD
RD
-
-
s
I SUBJECT: HUMAN RESOURCES DEVELOPMENT ( B Personnel Action)
TOPIC: TERMINAL LEAVE a, 9a '0
2. CENRO, Division Chief and
Below
DESCRlPTlON
TERMINAL LEAVE
1. PENRO, Director and Above
Central Office
RECOMMENDING
APPROVAL
ASEC HRDlS
Bureau - S
Bureau - L
EMBlMGS Regional
I Chief *O
Region
' ARD MS
APPROVING
AUTHORITY
USEC AIS
ASEC HRDlS
80
BD
RD
RD
SECTION HI
Page 28 of 50
LEGAL
BASES
8. Payment of retirement benefits for RO, PENRO and CENRO personmi shall be p m e d and pad in thelr
respective Regional Offices, while claims of other personnel shall continue to h paid in their respctive mother
units where the p s i tion is allacated per PSI POP issued by DBM. Such payment shall be the sde responshlity of
the office concerned that pmssed the claim.
9. Payment of Tmind L a v e benefits shall t>e guided by CSC MC No.7 s. 20 13.
10. Request for the release of allotment for Retirement benefits shall be endorsed by the Bureau Oirectorsl Regional
Directm, PENRO and CENRO concerned.
-
ou Human Resources Development and Administrative Matters
TOPIC: OFFICE CLEARANCE
1. Third Level
2. PENR OfficerlCENR
OfficerlDivision Chief
1 3 Below Division Chief
I
Bureau - S and L
1 EMBNGB Regional
PENRO 1 CENRO
APPROVAL
RD, ASEC HRDIS
Dir HRDlS
ABD
Chief A0
ARD MS
ARD MS
APPROVING
AUTHORITY
Secretary
USEC AIS
ASEC HRDlS
BD
RD
RD
RD
SECTION Ill
Page 29 of 50
LEGAL
BASES
-
-
s
SECTION Ill
Page 30 of 50
Ref.: A5
LEGAL BASES
Executive Order
No. 298 dated
23 March 2004
RegKKls for conhl
SUBJECT: HUMAN RESOURCES DEVELOPMENT ( B. Personnel Action)
pwposes. Payrent shall be sth@ to the liquidafion of pmwus Wel . Unliidated amount shall be ef f dd ltru payroll
deduction.
TOPIC: TRAVEL
DESCRIPTION
1. Local Travel1 l
a. Above thirty (30) days
All Levels
b. Eight (8) days to thirty
(30) days
b. l Central Offrce
ASEClUSEC
Service Dirs. and Div. Chiefs
Below Div. Chief
b.2 Bureau - S & L
BDs
ABDs
Div. Chief and below
b.3 (outside the AOR)
b.3.1 EMBMGB Regional
Office
RD
1 1. Travel Order VO) should be numbered at
RECOMMENDING
APPROVAL
USEC AIS
USEC AIS
ASEC HRDIS
Dir HRDS
USEC AIS
ASEC HRDlS
ABD
ASEC HRDtS
BD
Ahinklmtive Senrice (CO),
APPROVING
AUTHORIN
SecretaryICOS
WetarylCOS
USEC AIS
ASEC HRDIS
SecretarylCOS
USEC AIS
BD
USEC AIS
ASEC HRDlS
PDrvlSeshcWnit at the B mu s and
Depart ment of Envi r onment and Nat ur al Resources
b.3.2 DENR Regional Office
I I
TOPIC: TRAVEL
RDIARD 1 ASEC FO I USEC FO
DESCRIPTION
I I
RECOMMENDING
APPROVAL
PENR Officer1 CENR
Officer
b.4 within the Reqion
b.4.1 EMBIMGB Regional Office
RD and All Personnel
APPROVING
AUTHORITY
RD
b.4.2 DENR Regional Office
RDIARD
PENR Officerl CENR
Officerl Div. Chiefs and
below
c. Seven (7) days and Below
c.1 Central Office
ASECIUSEC
Service Directors
Div. Chief
ARD MS
Concerned USEC
Concerned ASEC
Concerned Dir
ASEC FO
SecretarylCOS
Concerned USEC
Concerned ASEC
SECTION Ill
Page 31 of 50
Below Div. Chief
Executive Order
No. 298 dated
c.2 Bureau - S & L
BDs
ABDs
Concerned DC
ABD
Concerned Dir
23 March 2004
-
SECTION Ill
Paae 32 of 50
TOPIC: TRAVEL
"
Ref.: A5
1 RECOMMENDING I APPROVING I LEGALBASES
c.3 (outside the AOR)
c.3.1 EMBIMGB Regional Office
DESCRIPTION
RD
c.3.2 DENR Regional Office
RDIARD
PENR OfticerlCENR Oficer
Div. Chiefs and below
2. Foreign Travels12
USECIASECIDirs. II. 111 8 1V
PENR OfficerlCENR Officer
Div. Chiefs and below
APPROVAL
RD
ARD MS
ARDMSIPENRO
AUTHORITY
USEC AIS
USEC FO
RD
RD
Secretary
12. Personal Foreign Travel shall seek for Travel Authority (TA) frcin concerned USECIASEC recommended by the
concemed Director. TA should be numkred by HRDS for control purposes. Those lravelling for 1 month (30days)
or more are required to secure an Office Cl earam and approved Leave of Absnce.
For official foreign travels, payment shall be sutject to the liquidation of previous travel. Unliquidated amounts shall be
effected t h ~ payroll deduction.
-
SECTION Ill
Page 33 of 50
Ref.: A5 to A6
LEGAL
BASES
CSC-DBM
Joint Circular
No. 2, series of
2004 dated 4
M h r 2004,
Non-Monetary
Remuneration
of Overtime
Services
Rendered
--
s r p a ~ s a r using the
-
prescribed Overtime Forms.
14. Availrnent of Certificate d Overtime C Mt (COG) shall b filed at least 3 days before the scheduled availment
TOPIC: OVERTIME SERVICE
DESCRlPTlON
1. Signslapproves Authorrtyto
Render Overtime Services13
Central Oftice
Bureau - S
Bureau - L
EMBIMGB - Regional
Region
PENRO 1 CENRO
2. Availment of COC1
Central M c e
Bureau - S
Bureau - L
EMBlMGB Regional
Region
PENRO 1 Cf NRO
13. Personnel authMlzed to render d m e
RECOMMENDING
APPROVAL
Concerned DClDir
Concerned DCIABD
Concerned DCIABD
Concerned DC
Concerned DClARD
CENROlConcerned DC
Concerned DC
Concerned DC
Concerned DC
Concerned DC
Concerned DC
Concerned DC
shall secure an approved
APPROMNG
AUTHORITY
ASEC HRDlS
BD
BD
RD
RD
PENRO
Dir HRDS
Chief A 0 IABD
ABD
Chief A 0
Chief A 0
PENRO
authority frwn the concerned
-
SLIBJECT: HUMAN RESOIIRCES DEVELOPMENT ( B. Personnel Action) SECTION Ill
Page 34 of 50
RECOMMENDING APPROVlNG LEGAL BASES
AUTHORITY AUTHORITY
1. Delegation of authority to
certain officials (e.g.
deputation, etc.) - All
Offices
1 Secretary
2. Creation of Committee
(e.g. Investigation
Committees, Ad Hoc and
Task Forces)
Central Office
Bureau - S and I
EMBlMGB Regional
RegionlPENROlCENRO
Concerned ASECIUSEC
ADB
Concerned DC
ARD MSIPENRO
3. Attendance in seminars,
symposia, workshops,
trainings and conferences,
as well as Department
activitieslcelebrations
Central Office
Bureau - S 8 L
EMBlMGB Regional
RegionlPENROlCENRO
ABD
A0 (Admin)
ARD MSIPENRO
USEC AIS
BD
RD
RD
R SOURCES DEVELOPMENT (C. Personnel Discipline)
1. Third Level Appointee
2. PENR Oflicer 1 CENR Officer
3. Division Chief*
I TOPIC: PREVENllVE SUSPENSION I FORMAL CHARGE SHEET
Central mc e
0ureau - S and L
EMBlMGB Regional
RECOMMENDING
APPROVAL
Region I PE NRO I CENRO
APPROVlNG
AUTHORITY
Secretary
USEC FO, USEC AIS
USEC AIS
Concerned Dir
ABD
RO
ARD MS
President
I
SecretarylCOS
I secretaqcos
USEC AIS
SECTION Ill
Page 35 of 50
Ref.: A7 to A8
BASES
'Division Chiefs in the Regional Office *dl pass thru the Office of the USEC for Field Operations for recommendation to
comemed MEial
-
s
SUBJECT: HUMAN RESOURCES DEVELOPMENT (C. Personnel Discipline)
TOPIC: DROPPING FROM THE ROLLS j5
RECOMMENDING
DESCRIPTION
Central Office
I USEC A'S
APPROVlNG
1. Third Level
2. PENR Officer
3. CENROfficer
4. Division Chief
Bureau - S and L
I USEC
I I
APPROVAL
EMBIMGB Regional I USEC AIS
AUTHORITY
Secretary
USEC AIS
USEC AIS
RegionlPENROlCENRO 1 USEC AIS
President
SecretarylCOS
SecretarylCOS
SecretarylCOS
SecretarylCOS
SecretarylCOS
SecretarylCOS
a. SG 18 to 23
Central Office
Bureau - S
Bureau - L
EMBIMGB Regional
Region1 PENROICENRO
ASEC HRDlS
ABD
ABD
ABD
ARD MS
USEC AIS
BD
BD
BD
RD
SECTION Ill
Page 36 of 50
LEGAL
BASES
I 15 After due process, the Human Resources Development Service shall inform CSCICESBIOP of actions taken. I
TOPIC: DROPPING FROM THE ROLLS
I b. Below SG 18
I RECOMMENDING
DESCRlPllON
Central Office
Bureau - S
Bureau - L
EMBlMGB Regional
Region1 PENROlCENRO
APPROVlN G
ASEC HRDlS
ABD
ABD
RD
ARD MS
APPROVAL
USEC AIS
BD
BD
BD
RD
AUTHORlTY
SECTION Ill
Page 37 of 50
LEGAL
BASES
Department of Envi ronment and Natural Resources
ou Human Resources Development and Administrative Matters
DESCRIPTION
TOPIC: DISMISSAL
APPROVAL
RECOMMENDING
AUTHORITY
APPROVING
a. Third Level I Secretatv I President
b. PENR Officer I USEC AlSlUSEC FO
c. CENR Officer
d. Division Chief
Central Office
Bureau - S & L
EMBIMGB Regional
RegiontPENROlCENRO
e. Below Division Chief
Central Office
Bureau - S & L
EMBIMGB Regional
Region1 PENROICENRO
USEC AlSlUSEC FO
USEC AIS
USEC AIS
USEC AIS
USEC AIS
USEC AIS
USEC AIS
USEC AIS
USEC AIS
SecretarylCOS
SecretarylCOS
SecretaryICOS
SecretaryICOS
SecretaryICOS
SecretaryICOS
SecretaryICOS
SecretarylCOS
SecretaryICOS
SECTION Ill
Page 38 of 50
LEGAL
BASES
k S
-
-
SECTION IV
Page 39 of 50
LEGAL
BASES
RA 91 84 -
Government
Procurement
Reform Act
dated 10
January 2003
IRA was signed
last Sept. 2009
SUBJECT: ADMINISTRATIVE
(A. PROCUREMENT OF GOODS, WORKS AND SERVICES)
TOPIC: PROCUREMENT PLANNING
DESCRIPTION
1. Procurement Management Plan
a. Project Procurement
Management Plan (PPMP)
Central Office
Bureau S and L
EMBlMGB Regional
Region
PENRO 1 CENRO
b. Annual Procurement Plan
Central Office
Bureau S and L
EMBlMGB Regional
Region
PENRO l CENRO
RECOMMENDING
APPROVAL
Dir Admin
ABD
Chief A 0
ARD MS
Chief MSD
BAC
BAC
BAC
BAC
B AC
APPROMNG
AUWORIM
ASEC FA
BO
RD
RD
PENRO
Secretary or
USEC AIS
BD
BD
RD
PENRO
-
s
(A. PROCUREMENT OF GOODS. WORKS AND SERVlCESl
TOPIC: PURCHASE REQUEST ~ o l e s 1&2
All Funds
I I
RECOMMENDING
LIMITS OF AUTHORITY
Central Office
I I
APPROVING
Above P 5M to P 1 OM 1 Dir AS 1 ASEC FA
I I
APPROVAL
SECTION IV
Page 40 of 50
AUTHORITY
DBM-NBC #
488 dated 22
May 2003,
Fund Transfers
to Operdng
Units
I AboveP1OMtoP15M I ASEC FA I USEC AlS
I I
Bureau - S and L
Up to P500K
EMBIMGB Regional
Regardless of Amount
Chief A0 (Adrnin) I
Designated Officer
Region
1 PENRO
ABD
Chief A0
PENRO
I I I
Notes:
RD
ARD MS
Chief MSD
1. PRlJR shall be processed by PSMDlGSSlGSU and certified by the Budget Officer as to the availability of funds.
The BAC shall recommend the Mode of Procurement thru a resolution.
2. Documents for Engineering Matters (e.g. Construction, Ircprovement, RehabilitaCon Plan, Prefeasibility Studies &
Reports, Final Feasibility Studies & Reports, Detailed Engineering, Agency EsCmate and Authority to Implement) shall
form pad of the PR and should be approved by the concerned officials according to the limits of authority.
RD
C-
on Human Resources Development and Administrative Matttrs
TOPIC: ALTERNAIVE MODES OF PROCUREMENTS
~ C D M M E N M N G APPROVING
All Funds
LIMITS OF - AUTHORlM
Cenbal Office
Above P 5M to P 10M ( BAC / ASEC FA
APPROVAL
Above P 10M to P 15M
1 6AC I lJSEC *IS
AUTHORITY
Above P 15M 1 BAC I Seaet ar y1~0~
Bureau - S and L
Up to P500K
BAC
Above P500K
I BAC
EMBlMGB Regional
l
Region
PENRO l CENAO
BAC
BAC
PENRO
i
SECTION IV
Page 41 of 50
Ref.: A8 to A9
LEGAL
BASES
DBM-NBC #
488 dated 22
May 2003,
Fund Transfers
to Operating
U n rts
Department o f Envi r onment and Nat ur al Resources
-
-
e
(B. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT
AND IMPLEMENTATION)
TOPIC: PURCHASE ORDERI CONTRACT
1. Purchase Order1 Contacts
(All Funds)No"
i RECOMMENDING
LIMITS OF AUTHORITY
Cental Office
Up to P 5M
APPROVlNG
I I
APPROVAL
Dir AS
AUTHORITY
Above P 5M to P 1 OM
AbovePIOMtoP15M
ASEC FA
USEC AIS
Dir AS
ASEC FA
Above P 15M
Bureau - S and L
Up to P500K
Above P500K
USEC AIS SecretarylCOS
Chief A0 (Admin)l
Designated Officer
ABD
ABD
BD
EMBMGB Regional
Region
PENRO
Chief A0
PENRO 1 CENRO
SECTION IV
Page 42 of 50
Ref.: A8 to A9
RD
ARD MS
Chief MSD
LEGAL
RD
BASES
Section IV, E.O.
No. 423 dated
30 April 2005,
Repealing
Executive Order
No. 109-A dated
September 18,
2003,
Prescribing the
Rules and
Procedures on
the Review and
Approval of All
Government
Contracts to
Conform with
Republic Act
No. 9184,
Otherwise
Known as The
Government
Procurement
Acr
1 Note:
I
Abstract of Quotation where applicable and other peltinent documents should be attached to the PO before processing.
PO shall be processed by the PSMD (CO); GSS (Bureaus & Regions); GSU (PENROs) and the Budget
DivisioIdse~~eNnit shall prepare the ObR.
Depanment of Enviror~nlent and Natural Resources
4 s -
-
-
1. Notice of Award
(NOA) and Notice
to Proceed (NTP)
TOPIC: BIDDING AND AWARDS
Central Office
DESCRlPllON
Bureau S and L
EMBIMGB Regional
Region
PENRO 1 CENRO
LIMiTS OF
AUTHORIN
Regardless of
Amount
RECOMMEN
DING
APPROVAL
Up to P 5M
AbovePSMtoPlOM
Above P 1OMto PI 5M
Above P ISM
Reg adless of
Amount
APPROVING
AUTHORlM
B AC
BAC
BAG
BAC
Reg ad bss of
Amount
BAC
BAG
BAC
BAC
BAC
Dr AS
ASEC FA
USEC A1S
Secretaty/cos
ABD
0D
PENRO
SECTION IV
Page 43 of 50
Ref.: A8 to A9
LEGAL
BASES
Pursuant to IRR
of RA 91 84, only
BAC will
recommend to
approving
authority thru a
BAC resolution.
BAC resolution will be issued for contracts with exclusive dstributors, government to gdvmment transactions and
others subject to Revised IRR of RA 9184
-
-
<
AND IMPLEMENTATION)
TOPIC: CONTRACT IMPLEMENTATION
I. GOODS (refer to Annex D)
I I
LIMITS OF
DESCRIPTION
1. Amendment to Order
2. Suspension of Works
3. Liquidated Damages
4. Advance Payment
5. Other Rules and Guidelines
APPROVING
I I
AUTHORITY
Bureau S and L
I I
AUTHORITY
Central Office
Up to P 5M
Above P 5M to P 10M
Above P 15M
Dir AS
ASEC FA
USEC AIS
SeuetalylCOS
Chief PSMD
Dir AS
ASEC FA
USEC AIS
Above SOOK
EMBIMGB Regional
Region
PENRO / CENRO
ABD
Chief A0
Chief A0 (Admin)
/Designated Officer
ARD MS
Chief MSD
ABD
RD
PENRO
SECTION IV
Page 44 of 50
Ref.: A9 to A10
LEGAL
BASES
RA 9184. Annex
"D" of IRR
RA 9184. Annex
'E" of IRR
& -
--
1 4 . WORKS
AND IMPLEMENTATION)
TOPIC: CONTRACT IMPLEMENTATlON
1. Variation OrderslChange Orders
and Exka Work Orders
2. Supplemental Agreement
3. Time Extension
4. Suspension of Work
5. Take-over of conkact (as
revi ew and Recommended by
the Autfiorized USEC)
6. Cancellahon of Conkact (as
reviewed And recommended by
the Authorized USEC)
7. Adjustment IEscalahon of
Contract Price
8. Certificate of Provisional
Acceptance
9. Certificate of Final Acceptance
10. Settlement I Payment Of
Liquidated Damages
DESCRIPTION
Central mce
Above P 5M to P I OM
I Oir AS I ASEC FA
LIMITS OF
AUTHORITY
I ASEC FA I USEC *IS
APPROVlNG
AUTHORITY
1 Above P 15M USEC AIS
SECTION 1V
Page 45 of 50
Ref.: A9 to A10
LEGAL
BASES
RA 91 84.
Annex 'D" of
IRR
RA 91 84.
Annex "E" of
IRR
-
(8. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT
AND IMPLEMENTATION)
Bureau S and L
DESCRIPTION LIMITS OF
AUTHORITY
Up to 500K
APPROVlNG
AUTHORITY
Above 500K
Region
Chief A0 (Adrnin)l
Designated Officer
EMBIMGB Regional
PENRO 1 CENRO
ABD
ABD
1 ARD MS
BD
Chief A0
Chief MSD
RD
PENRO
SECTION IV
Page 46 of 50
Ref.: A9 to A1 0
LEGAL
BASES
ManualofAuthorities
SECTION tV
Page 47 of 50
Ref.: A9 to A1 0
LEGAL
BASES
RA 91 84. Annex
"Dm of IRR
RA 91 84. Annex
'E" of IRR
SUBJECT: ADMINISTRATIVE (B. GOODS, WORKS AND SERVICES
CONTRACT MANAGEMENT AND IMPLEMENTATION)
DESCRlPnON
Ill. CONSULTING
1. Advance Payment for
Mobilization
2. Cost of Consulting Services
3. Other Rules and Guidelines
Central Mfice
Up to P 5M
Above P 5M to P 1 OM
Above P 15M
Bureau - S and L
Up to 500K
Above 500K
EMBMGB Regional
Region
PENRQ 1 CENRO
LIMITS OF
AUTHORITY
Chief PSMD
Dir AS
ASEC FA
USEC AIS
Chief A 0 (Admin)l
Designated mcer
ABD
Chief A 0
ARO MS
Chief MSD
APPROVING
AUTHORITY
Dir AS
ASEC FA
USEC AIS
Secretary
ABD
BD
RD
RD
PENRO
-
TOPIC: DISPOSAL OF PROPERTY
RECOMMENDING
1 thru different Modes of I
DESCRIPTION
Transfer of Property
within DENR, Transfer
of Property to
other government
agencies or Private
Instufions thru
donation, Sale of
Property thru Public
Bidding, Condemnation
of Property
APPROVAL
Disposal of Property
Bureau - S and L 1 Disposal Committee
Central Office
1 EMBMGB Regional 1 Disposal Committee
Disposal Committee
I Region
Disposal Committee
APPROVING
AUTHORlTY
Secretary or
USEC AIS
PENRO
SECTION IV
Page 48 of 50
No. 425 dated
January 28,
1992
Sec. 14, Gen.
Provisions RA
10633 (GAA
Manual of Authorities <
1 EMBMGB Regional
I
All donations and grants must be recorded in Ute DENR Books of Accounts in accordance with the prwisions of
Government Accounting and Audrting Manual (GAAM) and PD 1445
SECTION V
Page 49 of 50
SUBJECT: OTHERS
TOPIC: ACCEPTANCE OF DONATIONS 1 GRANTSN"1e
DESCRIPTION
RECOMMENDING
APPROVAL
APPROVlNG
AUTHORllY
-
s
SUBJECT: OTHERS
I
TOPIC: MEMORANDUM OF UNDERSTANDING (MOU) I MEMORANDUM OF
AGREEMENTXNo~l~ppRovAL AuTmRlw 1
RECOMMENDING APPROVING
DESCRIPTION
Bureau S' 1 ABD
I BD I
Central Office Concerned ASEC I USEC
Bureau L*
EMBNGB Regional
SECTION V
Page 50 of 50
SecretaryICOS
ABD
Chief A0
Region
PENRO I CENRO
BASIS
ARD MS
PENRO I ARD MS
* MONMOU which requires financia!lmaterial/resource commitment from
DENR shall be cleared by the SecretaryICOS
Notes:
1. Memorandum of Understanding I Agreement with funding should be Certified as to the Availability of Funds (CAF)
by the concerned Accountant as stipulated in the GAAM
2. All MOUlMOAs shall be reviewed by the Director Legal Se~i cel chi i f Legal Division
Departinent of Environment and Natural Resources
Annex A
A . J
COVERAGE AND GENERAL PROVlSlONS
1. HUMAN RESOURCES DEVELOPMENT
(Republic Act No. tM33 Section 32 entitied "An Act Appropriating Funds for the Operation of
the Government of the Republic of the Philippines from January f to December 31,2014, end for
Other Purposes" or the GAA FY 2014" Sec. 76, General Provisions)
All agencies of Government shall mi v e and formuIah tfieir human resoume development and
training programs to make the same msponsive to fheir organizational needs, human resource
requirements, and capability development and skills training of their personnel.
A. PERSONNEL CAREER DEVELOPMENT
A.a TRAl NlNGlSEMlNARIWORKSHOP~COU RSES f Locallforeign) (pp 4-7)
Every official or employee assigned or authorized to travel under Executive Order No. 298 dated 23
March 2004 shall, within thirty (30) days after his return to his permanent official station, submit a report
with his recommendations, if any, on the conference or seminar attended, examination or investigation
conducted, or mission undertaken, to the head of his oftice. In c a e of participation in an international
conference or convention abroad in which the Philippines is represented by a delegation, a report of the
delegdon shall be submitted to the President of the Philippines through the department head
concerned copy furnished the DFA not later than thirty (30) days after the closing of the conference or
convention. Any member of the delegation may also submit a supplementary report
(Executive Order No* 298 Sec. 16 dated 23 Mareh 2006 entifled u A~ n d i n g Further Executive Order
No. 248 dated 29 May 1995 as Amended by Executive Order No. 248-A dated 14 August 1995, which
Prescribes Rules and Regulations and New Rates of Allowances for Official Local and Foreign Travels
of Government Personnel",
Submission of delegation list to the DFA within the prescribed period prior to the st at of the meeting for
the composition of the official Philippine Deleg&on (PhilDel) to Philippine participation in major
international conferences, including meetings organized by the UN, other internaonal organizations,
and other various convention bodies
(Office of the United Nations and W r International Organizations, for the Secretary of the
Department of Foreign Ahin Letter No. 22644 dated 23 August 2012)
A.b PERMISSION TO PRACnCE PROFESSION (p 10)
Officials and employees can exercise or prxtice private profession provided that such practice will not
conflict with their official functions under the following rules:
1. Republic Act (RA) No. 6713 or the Code of Conduct and Ethical Standards for Public
Officials and Employees, Sec. 7, paragraph b (2)
2. 1RR of RA 671 3 Rule X, Sec. I, paragraph c
3. mceof the President Memorandum Circular No. 17 dtd 4 September 1986, Sec 1 12
0. PERSONNEL ACTION
B.a APPOINTMENT (pp 1 1-1 2)
The PERSONNEL SELECION BOARD (PSB) shall cover both the recruibmnt and selection of
employees in the Firstlst and Sewn@ Levels of the career service who ate entering the civil service
for the first time or are being re-employedlreappointed, and the screening of employees who are
considered for promotion.
The THIRD3Rn LEVEL PERSONNEL SELECllON AND PROMOTlON BOARD xts on the set ~t i on
and promotion of all applications for salary grades 27 and above positions.
Personnel categories are divided into:
1. First Level Salary Grades 1 - 10
2. Second Level Salary Grades 11 - 24
3. Third Level Presidential Appointees and PENROs
(CESB Resolution No. 819; DENR MSPP)
B.b REASSIGNMENT (pp 16-1 7)
Reassignment shall be governed by the following rules:
1. These rules shall apply only to employees appointed to first and second level positions
in the career and noncareer services. Reassignment of third level appointees is
governed by the provisions of Presidential Decree No. I.
2. Personnel movements involving lransfer or detail should not be confused wrth
reassignment since they are governed by sepatab rules.
3. Reassignment of employees with station-specific place of work indicated in their
respective appointments shall be atlowed only for a maximum period of one (1) year.
An appointment is considered station-specific when the parbcular office or station
where the position is located is specifically indicated on the face of the appointment
paper. Station-specific appointment does not refer to a specified ptantilla item number
since it is used for purposes of identifying the particular position to be filled up or
occupied by the employee.
4. If an appointment is not station-specific, the oneyear maximum period shall not apply.
Thus, reassignment of ernpl ows whose appointments do not specifically indicate the
pamcutar office or place of work has no definite period unless otherwise revoked or
recalled by the Head of Agency, the Civil Service Commission or a competent court
-
5. If an appointment is not station-specific, reassignment to an organizational unit within
the same building or from one building to another or contiguous to each other in one
work area or compound is allowed. Organizational unit refers to sections, division, and
departments within an organization.
6. Reassignment outside qeosraphical location if with consent shall have no limit.
However, if it is without consent, reassignment shall be for one (1) year only.
Reassignment outside geographical location may be from one regional office (RO) to
another RO or from the RO to the Central Office (CO) and vice-versa.
7. Reassignment is presumed to be regular and made in the interest of public service
unless proven otherwise or if it constitutes constructive dismissal. ConstrucSve
dismissal exists when an official or employee quits his or her work because of the
agency head's unreasonable, humiliating, or demeaning actuations, which render
continued work impossible because of geographic location, financial dislocation and
performance of other duties and responsibilities inconsistent with those attached to the
position. Hence, the employee is deemed illegally dismissed. This may occur although
there is no diminution or reduction in rank, status or salary of the employee.
(Civil Service Commission-CSC Memorandum Circular-MC No. 2, Sec 6. 2005 dated 04 January
2005 entitled "Revised Rules on Reassignment"; Resolution No. 041458 dated 23 December
2004)
B.c RETIREMENT (p 20)
The law mandates the release of the retirement pay, pensions, gratuities and other benefits of all
retiring employees of the government in all branches, agencies, andlor instrumentalifes, including
government owned andlor controlled corporations, within thirty (30) days from their date of retirement,
provided that all the necessary requirements have been Smely submitted.
Republic Act (RA) No. 10154, Section 2 dated 14 July 2011 entitled "An Act Requiring All
Concerned Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions,
Gratuities and Other Benefits of Retiring Government Employees"
CSC Memorandum Circular No. 07, s. 2013 dated 17 March 2013 entitled "Implementing Rules
and Regulations of Republic Act No. 10154, Ofherwise Known as An Act Requiring AM
Concerned Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions,
Gratuities and Other Benefits of Retiring Government Employees"
CSC Resolution No. 1300237 dated 13 January 2013 entitled "Implementing Rules and
Regulations of Republic Act No. 10154, Otherwise Known as An Act Requiring All Concerned
Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions, Gratuities
and Other Benefits of Retiring Government Employees"
The Generat Payroll shalt be used for the payment of salaries, wages, Representation and
Transportation Allowance (RATA), overtime pay, honoraria and other emoluments of government
officers and employees. This f om shalt be prepared in triplicate copies to be distributed as follows:
Original - Accounting Unit
Duplicate Copy - Cash Unit
Triplicate Copy - Paymlt Section
(New Government Accounting System - NGAS Vol ll, Sectlon 48)
8.0 SALARY ADJUSTMENT /STEP INCREMENT (pp 22-23)
The maximum nurnkr of employees that maybe granted to Step lncrernentls Due to Meritoriws
Performance in any given year shall be limited to five percent (5%) of all incumbent officials and
employees in an agency.
Two (2) Step Increments Due to Meritorious Performance may b- granted to a qualified
official or emphyee who has attained two (2) ratings of "outstanding" during the two (2) rating
periods within a calendar year.
One (1) Increment Due to Meritorious Performance may k granted to a qualified official or
employee who has attained one (I) rating of 'Outstanding" and one (1) rating of 'Very
Satisfactory", or two (2) ratings of 'Very Satisfactory" during the two (2) rating periods within a
calendar year.
One (1) Step Increment Due to Length of Senrice shall be granted to qualified personnel for
every three (3) years of continuous satisfactory service in the present position
The actual salary (in a given step of a salary grade of a position) of an incumbent who is
qualified to be granted one (1 or two (2) Step lncrernentls Due to Meritorious Performance or
to one (1) Step Increment Due to Length of Service shall be adjusted to h a salary
corresponding to the next step or the second next step, as the case may be, but only up to
Step 8, in the Salary Schedule under the implementation.
(CSC and DBM Joint Circular No. 7, s. 2012 dfd 3 September 2012 entitled 'Rules and
Regulaiions on the Grant of Step lnerementls Due to MeritorJous Pedbtmance and Step
Increment Due to Length of Sdce: Sees 5.0 - Meritorious Performance, 6.0 - Length of
Service and 7.0 - Adjustment of Salaries
&?a
-
-
e
B.f TRAVEL (pp 30-32)
Travel Expenses . Travel expenses incurred by government officials and employees on official travel,
either domestic or foreign. They include per diems, actual transportation fares, road tolls, parking fees,
and such other similar or incidental expenses en route to the destination and back to permanent official
station (Section 7-1 (20), CA 246).
B.g OVERTIME SERVlCE (p 33)
Pursuant to Section l(d) of Malacarlang Administrative Order No. 103, dated 31 August 2004,
"Directing the Continued Adoption of Austerity Measures in the Government", the Civil Service
Commission (CSC) and Department of Budget and Management (DBM) issued Joint Circular No. 2
dated 04 October 2004 on the "Non-Monetary Remuneration for Overtime Services Rendered", which is
hereby promulgated and adopted in the DENR Central Office, Bureaus, Regional Offices, PENROs and
CENROs.
The overtime services may be authorized for the following activities:
1. Completion of infrastructure and other projects with set deadlines when due to
unforeseen events the deadline cannot be met without sorting to overtime work;
2. Relief, rehabilitation, reconstruction and other related work or services during
calamities and disasters;
3. Seasonal work such as budget preparation and rendition of annual reports to meet
scheduled deadlines;
4. Preparation of specialfinanciallaccountability reports required occasionally by central
monitoring agencies like the Congress of the Philippines, Office of the President,
Commission on Audit, Department of Budget and Management, and National
Economic and Development Authority;
5. The provision of essential public services during emergency situations, such as power
and energy, water, distribution and control of basic staples, communication and
transportation, medical and health services, peace and order, and security;
6. Implementation of special programsfprojects embodied in Presidential directives and
authorizations and with specific dates to complete, which are in addition to the regular
-
duties of the employees;
7. Legal service to facilitate the dissolution of caseslresolutionsldecisions;
8, Services rendered by drivers and other immediate staff of officials when required to
keep the same working hours as their superiors; and
9. Such other activities as may be determined by the Head of Agency.
&zh
-
-
-
Procurement related activities are likewise authorized to render Overtime Services as per revised IRR
of RA9184.
The following officials shall be authorized to approve or grant overtime authority:
DENR Central Office Assistant Secretary for Human Resources Development
and Information Systems
Bureau Bureau Director
Regional Office Regional Executive DirectorlRegional Director
PENROICENRO PENRO
Procedures in the availment of CTO are as follows:
1. Accomplishment of Application for Availment of CTO (Annex C) by concerned
officiallemployee. The request shall be prepared in two copies: original - Personnel
Division: and du~licate - concerned officiallem~lovee.
2. Signature of cokr ned Division Chief recomAenbing approval of the request
3. Certification of COC by the Personnel ChieflAdministrative Division
ChieflAdministrative Officer onthe number of hours earned.
4. Prior approval of the concerned supervisor shall be cleared first in terms of schedule of
availment before the approval of the designated approving official.
The Compensatory Overtime Credits (COCs) should be used as time-off within the year and these are
earned until the immediately succeeding year. Thereafter, any utilized COCs are deemed forfeited.
Issues or conflicts on the accrual of COCs and availment of Compensatory Time Off (CTOs) shall be
referred to CSC for resolution while other issues on the implementation of the aforesaid CSC-DBM
Joint Circular shall be resolved by DBM,
(Department of Environment and Natural Resources-DENR Memorandum Circular-MC Nos.
2005-16 dated 26 October 2005 entitfed "Amendments to DENR Memorandum Circular No. 2005-
002. "Guidelines on the lm~lementation of Non-Monetarv Remuneration for Overtime Services"
and 2005-002 dated 18 ~ a k h 2005 entitled "Guidelines i n the Implementation of Non-Monetary
Remuneration for Overtime Services", respectively)
(Malacaiiang Administrative Order No. 103, dated 31 August 2004 entitled "Directing the
Continued Adoption of Austerity Measures in the Government")
(Civil Service Commission (CSC) and Department of Budget and Management (DBhfJ issued
Joint Circular No. 2 s. of 2004 dated 04 October 2004 entitled "Non-Monetary Remuneration for
Overtime Services Rendered")
& - Department of Environment and Natural Resources
-
C. PERSONNEL DISCIPLINE
The general nrle in the law on Public Officers is that the power to appoint carries with it the power to
remove an employee. The Civil Service laws, rules and regulations govern administrative proceedings
including imposition of penalties.
The Central Office Grievance Committee is composed of the following:
Chairperson: Director, Planning and Policy Service
Vice-Chairperson: Director, Administrative Service
Members: Human Resource Development Sewice
Two (2) Representatives from the DENREU (One for he First191 level
and another for the Second 2nd level who shall serve for a term of two
(2) years)
Legal Adviser: Assistant Secretary for Internal Audit and Anti-Conuption
The Personnel Division Chief, Assistant Division Chief and other staff shalt act as Secretariat and shall
be the custodian of all records of the Committee.
The Committee is hereby authorized to seek the assistance of any DENR official or employee and shall
be guided by CSC MC. 02, Series of 2001, Code of Conduct and Ethical Standards of the Department,
EO No 80 entitled 'Directing the Adoption of a Performance-Based Incentive System for Government
Employees: and CSC MC No. 6, s, 2012 entitled "Guidelines in the Establishment and Implementation
of Agency Strategic Performance' in the performance of its functions. It shall find the best way to
addtess specific grievances.
In accordance with CSC Memorandum Circular No, 02, Series of 2001, regional offices may create its
own respective Grievance Committee through the issuance of a Regional Special Order (RSO) creating
such a committee to be chaired by the Chief or Head of Administrative Division. This committee wlt
hear out and decide upon comptaints of an employeelofficer against fellow employeeslofficers, in all
grade levels.
"DENR Special Order No. 201 2-665 dated 03 September 201 0 entitled "Reconstitution of the Grievance
Committee in the Central Office"
PREVENTIVE SUSPENSION (p 35)
Preventive suspension of a civil service employee or officer pending an investigation can be ordered
even withwt a hearing because such suspension is not a penalty but only a preliminary step in an
administrative investigation. Further, if found not guilty, procedural guidelines shall be formulated
separately by the Leg at Service.
However, when a respondent's guilt is confirmed, preventive suspension is punitive and is considered
part of the penalty, pending hislher appeal. The purpose is to prevent the mused from using his
position or office to influence prospective witnesses or tamper with the records which may be vital in the
prosecution of the case against him. Alonzo V. Caputong, (G. R. No. 11 0590, May 10, 1995).
-
s
The Appointing Authority in any Department, Bureau, Regional Offices, etc. may preventively suspend
any subordinate officer or employee pending an investigation, if the charge against such officer or
employee involves dishonesty, oppression or grave misconduct, or neglect in the performance of duty,
or if there are reasons to believe that the respondent is guilty of charges which would warrant hls
removal from the service (Section 51, Executive Order No. 292, 1987).
(DENR Memorandum Circular No. 2010-18, Sec 2.3.1.2 dated November 23, 2010 entitled
"Guidelines in the Resolution and Disposition of Administrative Disciplinary CasesM)
II. ADMINISTRATIVE
A. PROCUREMENT OF GOODS, WORKS AND SERVICES
A.a PURCHASE REQUEST (PR) (p 40)
Purchase Request shall be used for request of the purchase of inventorylitern not available in stock
based on the SA received from the Accounting Unit and the basis of preparing the Purchase Order. The
stock no., item description, quantity, unit, unit cost, total costs of requested goods to be purchased are
indicated therein. This form shall be approved by authorized officials and shall be prepared in two (2)
copies distributed as follows:
Original -Supply and Property Unit (SPU) for appropriate action
Duplicate Copy - Requisitioning Departmentlofficeldivision for file
(New Government Accounting System - NGAS Vol. 11, Sec. 54)
(DBM-NBC No. 488 dated 22 May 2003 entitled "Fund Transfer to Operating Units")
A.b PURCHASE ORDER (PO) (p 42)
The Purchase Order shall be used to support purchase of equipment, supplies and materials, etc.
P.O. No. - the number assigned to the PO which shall be as follows:
00 -Year
000 - Month
0000 -Serial number (one series for each year)
It shall be prepare in three (3) copies distributed as follows:
1. Original -to the supplier for conforme to the terms of the PO and attachment to the DV upon
request for payment
2. Duplicate Copy - retained by the Supply and Property Unit for file
3. Triplicate Copy - COA Auditor
(New Government Accounting System - NGAS, Vol. I1 Sec. 55)
(DBM-NBC No. 448 dated 22 May 2003 entitled "Fund Transfer to Operating Units")
6.m Department of Envimnment and Natural Resources
-
-
s
A.c SUPPLIES AND MATERIALS
"Supplies" include everything, except real estate which may needed in the transaction of
public businesses, or in the pursuit of any undertaking, project, or activity, whether in the
manner of equipment, furniture, stationary materials for cunstmction or personal property of
any sort, including non-personal or contractual sewices such as the repair and maintenance of
equipment or furniture, as well as trucking, hauling, janitorial, security, and related analogous
services (Section 357 (c) RA 71 60).
Except as othenvise provided in the General Appropriations Act, the stock on hand of supplies,
materials and equipment, spare parts, acquired through ordinay and emergency purchase,
shall at no time, exceed the normal thm-month requirements, subject to pertinent rules and
regulations issued by competent authority.
A.d EQUIPMENT
Memorandum Circular No. 401 defines obligation for Equipment Outlay as follows: This
account shall include the cost of property, other than structures and fixed facilities, which has a
life of more than one (1) year. This does not include property falling in this classification having
a value of P10,000,00 or less, where such property shall be classified as "Supplies and
Ma terialsw.
ASSIGNMENT OF LlABlLlfY
'In the assignment of liability for a disallowed overprice, the auditor shal carefully study the procedures
in processing the questioned transaction and determine those officialslemployees who had direct
participation in the fixing of the pricelprices of the same. Officialslemployees whose signature or initials
may appear on the vouchers andlor transaction documenls, who are determined to have had no
participation in the fixing of the price shall not be included among those to be held liable for the
disallowance."
(Commission on Audit - COA lUemorandum No. 97412 entitled "Evidence to Support Audit
Findings of Over-Prfcing ")
B. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT AND IMPLEMENATION
CONTRACT IMPLEMENTATION (pp 44-47)
Infrastructure projects aFe investment in capital gmds by the government in the form of horizontal or
vertical projects such as roads and bridges, water supplies, flood control, irrigation systems, drainage,
ha hr s , ports, and buildings. The infusion of government funds into these projects can be categorized
construction, kettement, improvements, rehabilitation andlor maintenance.
(GAAM Vol. I , Sec. 545)
&a
-
-
-
Section 46 to 54 Republic Act No. 9184 and its IRR provide for exceptional cases where the
procurement of infrastructure projects may be undertaken through alternative methods of procurement.
For infrastructure of at least P500M they are subject to Sec. 4 of the EO No. 423.
(Malacaiiang Executive Order - EO No. 423 dated 30 April 2005, Sections 3 and 40 entitled
Repealing Executive Order No. 109-A Dated September 18, 2003 Prescribing The Rules And
Procedures On The Review And Approval Of All Government Contracts To Conform With
Republic Act No. 9184, Otherwise Known As "The Government Procurement Reform Act")
AGENCY ESTIMATE
The agency estimate of construction cost shall be prepared by official(s) duly designated by the
head of the officelagencylcorporation concerned or by his duly authorized representative for his
subsequent approval.
In cases where the Agency Estimate is held confidential, it shall be finalized on the day of the
bidding after all bids have been received and shall be held confidential and signed, sealed and
ready for presentation on the day of the opening of the bidsltenders.
The estimate should show for each major work item, such as earthwork, roadwork and massive
concreting, the components of equipment rentals, fuel, labor, materials and overhead.
(Government Accounting and Auditing Manual - GAAM Vol. I, Sec. 545)
Detailed Engineering shall include the following:
a. Survey
b. Site lnvestigation
c. Foundation Investigation
d. Soils and Materials lnvestigation
e. Preparation of Design
f. Preparation of Specifications
g. Preparation of Quantity and Cost Estimates
h. Preparation of Program of Work
i. Preparation of Proposed Construction Schedule (and estimated Cash Flow for projects
with Schedule over six (6) months)
j. Preparation of Site or Right-of-way Plans including schedule of Acquisition
k. Preparation of Utility Relocation Plan
I. Preparation and submission of Design Report
m. ~nvironment impact Statement for Major Projects
n. Preparation of Bidrrender Documents
(Government Accounting and Auditing Manual - GAAM Vol. I Sec. 538)
-
Manual of Authorities .IS-
Ill. OTHERS
MEMORANDUM OF AGREEMENT I MEMORANDUM OF UNDERSTANDING (MOA I MOU) (p 50)
Those agreements entered into by and between government agencies, local government agencies on
operational matters and allied senrices, e,g . creation of inter-agency task forces in the implementation
of DENR mandate. Those that involve expenditure of public funds should be construed as financial
transaction and as such, covered by existing auditing and accounting requirements, i,e., certification of
availability of funds (CAF) duly signed by the Chief Accountant pursuant to the LO1 No. 968.
d3h
-
-
s
LIST OF LEGAL BASES
Annex B
B-I
-
~ I. HUMAN RESOURCES DEVELOPMENT
A. Personnel Career Development
R.A. No. 6713 OHicials and Employees can Exercise or Practice Private Permission to 1
CAWSIGUIDELINES
Executive Order
(EO) No. 298 dtd
23 March 2004
Sec 16
International Org by
The Secretary of the
DFA Letter 22644
dtd 23 August 2012
1 1 Profession ~rovided that such ~ractice will not conflict Practice I
TITLEISUBJECT
"Amending Further Executive Order No. 248 dated 29
May 1995 as Amended by Executive Order No. 248-A
dated 14 August 1995, which Prescribes Rules and
Regulations and New Rates of Allowances for Official
Local and Foreign Travels of Government Personnel"
conference or convention
SECTION
TraininglSeminar
/Workshop/
Courses
pp 4-7
I
Courses
pp 4-7
IRR of RA 6713
Office of the Pres
Memo Cir No. 17
dtd 4 Sept 1986
sec. 12
Sec 6
I I
with their official functions
Public officials and Employees engage in the private
- -
practice of their profession
6. Personnel Action
Profession
p 10
Appointment
pp 11-12
CESB Resolution
NO. 819
nFNR MSPP
CSC Resolution No.
041458 dtd 23 Dec
2004
Appointment of the PENR Officer
"ReassignmenY Reassignment
pp 16-17
-
-
-
LAWSIGUIDELINES
RANo.10154,dtd
14 July 201 1 I
Sec 2 I
CSC Memorandum
Cir No. 7 s. 2073 dtd
17 March 2013
CSC Resolution No
1300237 dtd 13 Jan
2013
NGAS Vo. [I, Sec 48
CSC and DBM Joint
Cir No. I, s. 201 2
dtd 3 Sept 2012 I
Secs 5.0 and 6.0
CSC Memorandum 1
Cir No. 15, s. 2006 1
dtd 28 July 2006
S ~ C 2
CSC Resolution No.
05-1 206 dtd 26 Aug
2006
RA No. 9262 dtd 8
March 2004
TITLEISUBJECT
~nActRquiringAltCon~medGovernmentAgencies
to Ensure the Early Release of the Retirement Pay,
Pensions, Gratuities and Other Benefits of Retiring
Government Employeesn
"Implementing Rules and Regulations of Republic Act No.
10154 Otherwise Known as An Act Requiring All
Concerned Govern men t Agencies to Ensure the Early
Release of the Retirement Pay, Pensions, Gratuities
"Implementing Rules and Regdations of Republic Act No.
10154, OtheMcise Known as An Act Requiring All
Concerned Government Agencies to Ensure the Earl
Release of the Retirement Pay, Pensions, Gratuities
'Accounting Forms and Reportsn
"Rules and Regulations on the Grant of Step Incmmentls
Due to Meritorious Performance and Step Increment Due
to Length of Setvice"
'Guidelines on the Availment of the Ten-Day Leave
Under .A. 9262 (Anti-Violence Against Women and Their
Children Act of 2004"
'Guidelines on the Availrnent of the Ten-Day Leave
Under .A. 9262 (Anti-Violence Against Women and Their
Children Act of 2004"
'An Act Defining Violence Against Women and Their
Children, Providing for Protective Measures for Victims,
P~escribing Penattiis Therefore, and for Other Purposes"
I
SECTION
Retirement
p 20
Retirement
p 20
Retirement
20
P -7
General Pay roll
p 21
-
Salary
AdjustmenVStep
Increment
pp 22-23
Leave of
Absence (With
I Or Without Pay)
pp 24-25
Leave of
I Absence (With
Or Without Pay)
p 24-25
Leave of
Absence (With
Or Without Pay)
Q 24-25
-
-
s
1 LAWSIGUIDELINES 1 TITLEISUBJECT 1 SECTION 1
CSC-DBM Joint Cir I 'Guidelines in Availing . of .. the Rehab~litation Privilege" -.. .- Other Forms of
DENR Memorandum
dM 24 Aug 2006
No. C1, s. 2006 dtd 1 1 Leave
/ pp 26-27 27 Apr 2006
I I
'Rehabilitation Privilege" Other Forms of
Leave
CSC MC No. 25, s.
2010 dtd 1 Dec 2010
CSC Resolution No.
1000432 dtd 22 Nov
2010
'Guidelines in the Availement of the Special Leave
Benefits for Women Under R.A. 9710 (An Act Providing
for the Magna Carta of Women"
--
DENR MC No. 2005-
16 dtd 26 Oct 2006
Sec 1 (d)
I I
Other Forms of
Leave
pp 26-27
"Guidelines on the Availement of the Special Leave
Benefits for Women Under R.A. 9710 (An Act Providing
for the Magna Carta of Women"
Malacanang Adm
Order N. 103 dtd 31
Aug 2004
Other Forms of
Leave
pp 26-27
"Amendments to DENR Memorandum Circular No. 2005-
002, Guidelines on the Implementation of Non-Monetary
Remuneration for Overtime Services Rendered"
1 A. Personnel Discinline 1
Overtime
Service
p 33
"Directing the Continued Adoption of Austerity Measures
in the GovernmenY'
CSC-DBM Joint
Cir No. 2, s. of 2004
Overtime
Service
p 33
"Non-Monetary Remuneration for Overtime Services
Rendered" .
~~~
Overtime
Service
p 33
DENR Special Order
No. 2012-665 dtd 03
Sent 2012
CSC MC 02 s. 2001
I I
CSC MC No. 6 s. I "Guidelines in the Establishment and Implementation of I Personnel p35
201 2 I Agency Strategic Performance" I Discipline
Code of Conduct and Ethical Standards of the Department I Personnel
I Disci~line D35
-. .
Malacanang E.O. No
80 .. . .. .
'Reconstitution of the Grievance Committee in the Central
Office"
. . . . . . . . .
'Directing the Adoption of a Performance-Based ncentive Personnel
System for Government Employees: 1 Discipline p35
I
Personnel
Discipline
P 35
-
LAWSlGUlDELlNES
DENR Memorandum
Cir No. 2010-18 dtd
23 Mov 201 0
Sec 2.3.1.2
TlTLElSUWECT
"Guidelines in the Resolution and Disposition of
Administrative Disciplinary Cases"
SECTION
Preventive
Suspension
P35
II. ADMINISTRATWE
A, Procurement of Goods, Works and Services
IRR of R.A. No. 9184
Dtd Sept 2009
R.A. 91 84 dtd 10 Jan
2003
NGASVol.II,Sec
54
ppl l & 116
DBM-NBC No. 488
Dtd 22 May 2003
DBM-NBC No. 488 'Fund Transfer to Operating Units" Alternative
'Implementing Rules and Regulations of Government
Procurement Reform Act"
'Government Prmurement Reform Act"
"TheAccountingFormsandReports
'Fund Transfer to Operating Units"
Procurement
Planning
p 39
Procurement
Planning
_ p 39
Purchase
Request (PR)
p 40
Purchase
Request (PR)
P40
&a Department of Environment and Natural Resources
-
-
LAWSIGUIDELINES
Malacanang E.O. No
423 dtd 30 Apt 2CQS
Secs 3 & 40
R.A. 9184 dtd 10 Jan
2003
GAAM Vol. 1,
Sec 538
Letter of Instruction
(LOI) No. 968
TITLUSUBJECT
"Repealing Executive Order No, 109-A dtd 18 September
2003 Prescribing The Rules And Procdures On The
Review And Approval Of AH Government Contracts To
Conform With Republic Act No. 9f84, Otherwise Known
As 'The Government Pmrement Reform Act"
'Government Procurement Reform Act"
"Infrastructure Contract: btaited Engineering"
'Certification of Availability of Funds"
SECTION
Contract
lrnplemen tation
pp 4447
Contract
l mplernen tation
pp 44-47 -
Agency Estimate
MOUlMOA
P 50
Annex C
- ..- -
. i -

DENR Manual of Authorities

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

DENR Manual of Authorities

Uploaded by

Copyright:

Available Formats

RepublicofthePhilippines

You might also like