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MS EXCEL

a spreadsheet program that allow the


user to apply mathematical functions to
calculate different sets of values and
apply the changes in the result when the
input values are changed.
Its made up of Columns, Rows and cell
It is an environment that can make
number manipulation easy


EXCEL MAY BE USE TO PREPARE:
Budget and personal financial
Expense reports and summaries
Financial projections with charts and
graphs
Inventory control
Job estimates and cost sheets
Create chart
Perform logical function


EXCEL TERMINOLOGY
Workbook - a spreadsheet file. By default,
each workbook in Excel contains three
pages or worksheets
Worksheets Working area. It is made up
of rows and columns. A worksheet is a
single page or sheet in an Excel spreadsheet.
By default, there are three worksheets per
file.
Cell - a rectangular bar that intersect
columns and rows.
Active Cell - In an Excel 2007 worksheet,
the cell with the black outline. Data is
always entered into the active cell.






formula bar displays the data or formula
stored in the active cell.

A formula in a spreadsheet, such as Excel, is
a mathematical equation used to calculate a
value. In Excel formulas must begin with an
equal ( = ) sign.

Column Letter - Columns run vertically
on a worksheet and each one is
identified by a letter in the column
header.
XFD the last column letter
Row Header- run horizontally in an
Excel worksheet. They are identified by
a number in the row header.
1048576 last row number
Sheet tabs active workbook on a
worksheet. Switching between
worksheets in an Excel 2007 file is done
by clicking on the sheet tab at the bottom
of the screen.
3 worksheets in every workbook

Gridlines guidelines on a worksheet




































Excel 2007 Home / Tab Shortcut
and function keys:

Alt H - Home Alt A - Data
Alt N - Insert Alt R - Review
Alt P - Page Layout Alt W View
Alt M - Formulas


Ribbon is the strip of buttons and icons
located above the work area in Excel 2007.
The Ribbon replaces the menus and toolbars
found in earlier versions of Excel.

Office Button- Clicking on the Office
Button displays a drop down menu
containing a number of options, such as
open, save, and print. The options in the
Office Button menu are very similar to those
found under the File menu in previous
versions





.xlsx extension name
Book1 default filename
Calibri 11 default font style and size
F2 keyboard command to edit cell

Quick Access Toolbar -This customizable
toolbar allows you to add frequently used
commands. Click on the down arrow at the
end of the toolbar to display the toolbar's
options.

Name box displays the cell reference of
the active cell. It will also show the name
assigned to a cell or range of cells. It
provides a quick way to name a cell.
Located before the formula bar

Formula bar displays the value in the
active cell. Located above the worksheet,
this area displays the contents of the active
cell. It can also be used for entering or
editing data and formulas.
EXCEL 2007 INTERFACE

Types of data in Excel There are three
different types of data in Excel:
labels
values
dates/times
label is an entry that is usually used for
headings, names, and for identifying
columns of data. Labels can contain letters
and numbers. By default, labels are left
aligned in a cell.
value contains numbers and can be used in
calculations. By default, values are right
aligned in a cell.
Date/time data is just that, a date or the time
entered into a cell. By default, date/time data
is right aligned in a cell. Sometimes dates
are combined with numbers and considered
to be values instead of a separate type of
data.


Formula a mathematical statement using
operations such as:
(+) for addition
(-) for subtraction
(*) for multiplication
(/) for division
Function simply a predefined formula just
to make the process easier.

Sample function:
=average( )
=sum()




Charts - are graphical representations of
worksheet data. Charts often makes it easier
to understand the data in a worksheet
because users can easily pick out patterns
and trends illustrated in the chart that are
otherwise difficult to see.
TYPES OF CHART
Pie Charts -- are used to show percentages.
For example, a pie chart could be used to
show what percentage of your total daily
calorie intake is represented by one
quadruple cheese and bacon hamburger.
Column Charts -- are used to show
comparisons between items of data. Each
column in the chart represents the value of
one item of data. An example of this would
be to compare the calories in a quadruple
cheese and bacon hamburger with the
calories in a glass of water and a bowl of
beet greens.
Bar Charts -- are very similar to column
charts, except they run horizontally on the
page instead of vertically like column charts.
Line Charts -- are used to show trends over
time. Each line in the graph shows the
changes in the value of one item of data. For
example you could show changes in your
weight over a period of months as a result of
eating a quadruple cheese and bacon
hamburger every day for lunch.

Other chart types:
Doughnut chart
Scatter (XY)
Stock
Surface
Bubble radar



= fx (reference)
Moving around the
spreadsheet
Home key: moves the active cell highlight
to column A without changing rows.
Ctrl + Home keys: moves the active cell
highlight to cell A1.
Ctrl + End keys: moves the active cell
highlight to the last cell of the spreadsheet
containing data.
Ctrl + Down Arrow keys: moves the
active cell highlight to the last row of the
spreadsheet without changing columns.
Ctrl + Up Arrow keys: moves the active
cell highlight to the first row of the
spreadsheet without changing columns.
Ctrl + Page Down keys: moves the active
cell highlight to the next sheet of the
spreadsheet.
Ctrl + Page Up keys: moves the active cell
highlight to the previous sheet of the
spreadsheet.

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