For Negative time we use the schema - TM04

For Positive time we use the schema - TM00

PE01, so that you wil get an idea.

TM00, TM04, TM02, TM01, TQTA these are the standard SAP Time evaluation schemas to valuate the
employees attendance/absences in time management, and send the time data to payroll.

TM00: evaluates the time data of employees that has been recorded at Time Recording System,
comprises the actual working times entered as clock times and full day records, it's mean positive time
management. we have to download the time events(entries) from time recording machine, and we need
to upload into SAP R/3. and time management status is "1"

TM01: evaluates the time data of employees for whom only exceptions to the Work Schedule are
recorded.(entered as clock times and full day records to record only exceptions)


TM02: evaluates the time data of external employees and their hours recorded. mean will generate the
for the directors, sales persons, because of they are always going to outside, they could not attend in
office, for them we have to use TM02 and maintaining the attendance infotype(2002), it will capture the
data from attendance infotype. TMS is "8"

TM04: evaluates the time data of employees as per daily work schdule. the data will read the work
schedule. TMS is "9" or "1", with this schema we can generate the positive and negative time mgt.

and onemore schema is TQTA ; it will generate the only absence quotas

and extra program is RPTQTA00.

T-code to access schemas : PE01

Schemas in Time Management

Following are standard SAP Time evaluation schemas to evaluate the employees
attendance/absences in time management and send the time data to payroll.

1.TM00 Time Evaluation with Personnel Time Events (For Positive time
management).
Time managemetn status is 1 (1 Time evaluation of actual times) in IT0007 for a personnel
number to be processed in the TM00 schema. It evaluates the time data of employees that
has recorded at Time Recording System/PDC and classify the actual working times entered as
clock times by comparing them to o the planned work schedule in the daily work schedule. To
determine overtime in schema TM00, time worked before the start of planned working time or
after the end of planned working time is counted as working time.

2.TM01 Time Evaluation for Work Schedule Deviations.
It evaluates the time data of employees for whom only deviation to the Work Schedule are
recorded. Time managemetn status is 1 in IT0007

3.TM02 Time Evaluation for External Services Management
Time managemetn status is 8 (8 External services) in IT0007.It evaluates the time data of
external employees and their hours recorded. IT will capture the data from attendance infotype.

4.TQTA Activate automatic accrual for time evaluation
Used to create quota entitlements. Using this schema we can update the IT2006. Time
management status is 7 in IT0007.

5.TM04 Time Evaluation Without Clock Times (For Negative time management &
Positive time management ).
Time management status is 9 or 1 in IT0007. We can use this schema to process attendances
and absences that specify a number of hours only, rather than concrete start and end times. Only
planned hours and minimum daily working time are evaluated from the employee daily work
schedule.

Criteria for Selecting a Standard Time Schema

Following are Criteria for Selecting a Standard Time Schema

1.Time evaluation results
Time wage types and time balances on a daily basis: Time evaluation with the time evaluation
driver RPTIME00 allows you to form time wage types and time balances on a daily basis and
manage time quotas.
Time wage types to calculate gross wages: Employee time data can also be evaluated in HR
payroll. The payroll driver RPCALCx00 can generate the time wage types which are used to
calculate gross wages.

2.Method of recording time data
Recording time data methods are
1.Record actual times at time recording terminals.
2.Enter time in the Time Management infotypes.

3.Volume of time data recorded
1.Recording employees actual times or 2. Recording exceptions to the work schedule

4.Form of the recorded time data
Type of the recording time data in the R/3 System as clock times and/or as a number of hours.

5.How overtime is calculated and approved

Calculate over time
1.Total working time of an employee exceeds specified number of overtime hours ( Eg: 8
Hours)
2.Overtime begins after x number of hours on a particular day( Eg: Daily after 5.30 PM) and
after y number of hours in a particular week(Eg: More than 40 hours in a week)

Approve overtime
1.All overtime worked should be approved
2.Overtime should be approved separately for individual employees
3.The employee is not permitted to work more than x hours of overtime over a given
period(for
example not more than 8 hours over time in a week)
4.The employee is only allowed to work overtime at certain times, for example, between
5 pm and 8 pm

How to execute a Time Management Schema?

Time Management Schemas can be executed using the report RPTIME00- Time Evaluation
Driver. This program processes time data according to time evaluation Schema selected. Time
Management Schema defines sequence in which the time evaluation steps will be processed.
Transaction code to access the report is PT60 directly or by using transaction Se38 and then
providing the report name for execution.



The SAP Time Management module is one of the main sub modules which manages all Human
Resources time management processes that involves the time recording, absence & attendance
calculation, time valuation of employees works etc.

Types of Time Management

Two types of Time Management are
1.Positive Time Management
2.Negative Time Management
There are 2 method of time recording are available
1.Positive time recording : Actual times are recorded.
This method completely records all actual times, i.e. all transactions such as actual working
times, absences, etc.
2.Negative time recording : Only deviations from a work schedule are recorded.

Time Management data includes:
Daily working hours of employees
Absences (Casual leave, annual leave, Maternity leave, etc.)
Time-related payments (overtime, meal allowances, shift allowances, etc.)
Absence quotas (accumulations, deductions, and corrections)
Absence quota compensation for unused absence quota balances

Time Types
Time data (attendances or absences) is stored using time types.Time types are stored in HR
Master Data
For example :Time-related Payments = Time type 2000 to 2499, Absences = Time type 2500 to
2999

Methods to Record Time Data
You can use a variety of systems and methods to record employee times in SAP R/3 Time
Management. Following are few commonly used methods
Time recording systems-Swipe in & swipe out system
Online time recording systems by time administrators
Cross-Application Time Sheet (CATS)
Employee Self-Service (ESS) or Manager Self-Service (MSS)
Touch screen systems
Third party system/No Sap (Legacy) systems through a interface to the R/3 System
Online time recording systems by employees

ns
0416 - Time Quota Compensation
0050 - Time Recording Info
0315 - Time Sheet Defaults
0672 - FMLA Event
2050 - Annual Calendar
2051 - Monthly Calendar


Transactions T Codes in Time Management


PT50 - Quota Overview
PT40 - Time Management Pool
PA61/PA51 -Maintain/display time data
PA62 -Maintain additional time data
PT69 -For multiple persons and infotypes
PA70- Fast entry of master data
PA71 -Fast entry of time data)
PT 60 - Time Evaluation Driver
PE01 - Personnel calculation schemas
PE02 - Personnel calculation rules
PE03 - Features
PE04 - Functions and operations
PT80 - Sub-system Connection
SCAL - Create \ View Public Holiday & Public Holiday Calendar
PT01 - Generate Work Schedule
PT02 - Change Work Schedule
PT03 - Display Work Schedule



SAP HR Time Management Reports

General Reports
RPTIME00 - Time evaluation driver
RPTIME01 - Time evaluation driver for concurrent employment
RPTEDT00 - Time statement form to present time accounts and time wage types

Work Schedule
RPTPSH10 - Personal Work Schedules
RPTDSH20 - Daily Work Schedules

Attendance
RPTABS20 - Attendance/Absence Data: Overview
RPTABS50 - Attendance/Absence Data: Calendar View
RPTABS60 - Attendance/Absence Data: Multiple Employee View
RPTEAB00 - Attendance Check
RPTLEA40 - Attendances/Absences Overview Graphic

Absence
RPTABS20 - Attendance/Absence Data: Overview
RPTABS50 - Attendance/Absence Data: Calendar View
RPTABS60 - Attendance/Absence Data: Multiple Employee View
RPTLEA40 - Attendances/Absences Overview Graphic

Time Accounts

RPTBAL00 - Cumulated Time Evaluation Results: Time Balances and Time Wage Types
RPTDOW00 - Time Accounts
RPTQTA10 - Displaying Absence Quota Information
RPTERL00 - Displaying Time Evaluation Messages
RPTCMP00 - Time Leveling
RPTEDT00 - The Time Statement


Display cluster information
RPCLSTPC - Display personnel. Calendar
RPCLSTB1 - Temporary time evaluation results
RPCLSTB2 - Time evaluation results

Sap Hr Time Management Configuration Guide- IMG Steps
Invovled In Time Management


The SAP Time Management module is one of the main sub modules which manages all Human
Resources time management processes that involves the time recording, absence & attendance
calculation, time valuation of employees works etc.


Configuration steps of Time Management


Following are the configuration steps of TM.


A.Holiday Calendars and Work Schedules

1.IMG --> Personnel Time Management --> Work Schedules --> Define Public Holiday Classes
2.IMG --> Personnel Time Management --> Work Schedules --> Personnel Subarea Groupings -
-> Group Personnel Subareas for the Work Schedule
3.IMG --> Personnel Time Management --> Work Schedules --> Personnel Subarea Groupings -
-> Group Personnel Subareas for the daily Work Schedule
4.IMG --> Personnel Time Management --> Work Schedules --> Daily Work Schedules -->
Define Daily Work Schedules
5.IMG --> Personnel Time Management --> Work Schedules --> Period Work Schedules -->
Define Period Work Schedules.
6.IMG --> Personnel Time Management --> Work Schedules --> Day Types --> Define Day
Types.
7.IMG --> Personnel Time Management --> Work Schedules --> Day Types --> Define
Selection Rules
8.IMG --> Personnel Time Management --> Work Schedules --> Day Types --> Define Special
Days.
9.IMG --> Personnel Time Management --> Work Schedules --> Work Schedule Rules and
Work Schedules --> Define Employee Subgroup Groupings
10.IMG --> Personnel Time Management --> Work Schedules --> Work Schedule Rules and
Work Schedules --> Define Groupings for the Public Holiday Calendar.
11.IMG --> Personnel Time Management --> Work Schedules --> Work Schedule Rules and
Work Schedules --> Set Work Schedule Rules and Work Schedules.
12.IMG --> Personnel Time Management --> Work Schedules --> Work Schedule Rules and
Work Schedules --> Generate Work Schedules Manually

B.Set Default Values for IT0007

Feature SCHKZ
13.IMG --> Personnel Time Management --> Work Schedules --> Planned Working Time -->
Set Default Value for the Work Schedule.
Feature TMSTA
14.IMG --> Personnel Time Management --> Work Schedules --> Planned Working Time -->
Set Default Value for Time Management Status.
Feature WWEEK
15.IMG --> Personnel Time Management --> Work Schedules --> Planned Working Time -->
Define Working Weeks--> Define Working Weeks
16.IMG --> Personnel Time Management --> Work Schedules --> Planned Working Time -->
Define Working Weeks--> Define Working Weeks--> Set Default Value for the Working Weeks

C.Substitutions

17.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Substitutions --> Group Personnel Subareas for Substitution Types.
18.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Substitutions -->Define Substitution Types.
19.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Substitutions --> Set Defaults for Substitution Types.

D.Absences

20.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Absences --> Absence Catalog --> Group Personnel Subareas for Attendances and Absences.
21.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Absences --> Absence Catalog --> Define Absence Types.
22.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Absences --> Absence Catalog --> Determine Entry Screens and Time Constraint Classes
23.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Absences --> Absence Catalog --> Absence Counting --> Define Counting Classes for the Period
Work Schedule.
24.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Absences --> Absence Catalog --> Absence Counting --> Rules for Absence Counting (New) --
> Group Employee Subgroups for Time Quotas.
25.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Absences --> Absence Catalog --> Absence Counting --> Rules for Absence Counting (New) -->
Group Personnel Subareas for Time Quotas
26.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Absences --> Absence Catalog --> Absence Counting --> Rules for Absence Counting (New) -->
Define Rules for Rounding Counted Absences
27.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Absences --> Absence Catalog --> Absence Counting --> Rules for Absence Counting (New) --
> Define Counting Rules
28.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Absences --> Absence Catalog --> Absence Counting --> Rules for Absence Counting (New) -->
Define Counting Rules --> Deduction rules for Absence quotas
29.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Absences --> Absence Catalog --> Absence Counting --> Assign Counting Rules to Absence
Types.
30.IMG --> Personnel Time Management-->Time evaluation-->Time evaluation without clock
times-->Time Data Processing--> Assign Time Types and Processing Types--> Determine
Processing Type/Time Type Class for Absence

E.Attendances

31.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Attendances/Actual Working Times --> Define Attendance Types.
32.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Attendances/Actual Working Times --> Attendance counting --> Rules for Attendance counting
(New) --> Assign Counting Rules to Attendance Types.

F.Absence Quotas

33.IMG --> Personnel Time Management-->Time Data Recording and Administration--
>Managing Time Accounts Using Absence/Attendance Quotas-->Setting Groupings for Time
Quotas)--> Group Employee Subgroups for Time Quotas
34.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Managing Time Accounts Using Attendance/Absence Quotas --> Time Quota Types --> Define
Absence Quota Types.
35.IMG --> Personnel Time Management --> Time Data Recording and Administration -->
Managing Time Accounts Using Attendance/Absence Quotas --> Calculating Absence
Entitlements --> Automatic Accrual of Absence Quotas --> Permit Quota Generation Without
Time Evaluation.
36.IMG --> Personnel Time Management-->Time Data Recording and Administration--
>Managing Time Accounts Using Absence/Attendance Quotas-->Calculating Absence
Entitlements-->Automatic Accrual of Absence Quotas-->Rules for Generating Absence Quotas--
>Specify Rule Groups for Quota Type Selection
37.IMG --> Personnel Time Management-->Time Data Recording and Administration--
>Managing Time Accounts Using Absence/Attendance Quotas-->Calculating Absence
Entitlements-->Automatic Accrual of Absence Quotas-->Rules for Generating Absence Quotas--
>Define Generation Rules for Quota Selection
38.IMG --> Personnel Time Management-->Time Data Recording and Administration--
>Managing Time Accounts Using Absence/Attendance Quotas-->Quota Deduction Using
Attendances/Absences--> Define Deductions Rules for Absence and Attendance Quotas-->
Define Deduction Rules for Absence Quotas
39.IMG --> Personnel Time Management-->Time Data Recording and Administration--
>Managing Time Accounts Using Absence/Attendance Quotas-->Quota Deduction Using
Attendances/Absences--> Assign Deduction Rules to Counting Rules

G.Absence Quota Compensation

40.IMG --> Personnel Time Management-->Time Data Recording and Administration--
>Managing Time Accounts Using Attendance/Absence Quotas-->Processing Absence Quotas in
Payroll-->Time Quota Compensation-->Define Time Quota Compensation Methods
41.IMG --> Personnel Time Management-->Time Data Recording and Administration--
>Managing Time Accounts Using Attendance/Absence Quotas-->Processing Absence Quotas in
Payroll-->Time Quota Compensation-->Wage Types--> Check Wage Type Group Time Quota
Compensation.
42.IMG --> Personnel Time Management-->Time Data Recording and Administration--
>Managing Time Accounts Using Attendance/Absence Quotas-->Processing Absence Quotas in
Payroll-->Time Quota Compensation-->Wage Types-->Assign Wage Types to the Quotas to be
Compensated.

H.Specify System Reaction to Overlapping Time Infotypes
43.IMG --> Personnel Time Management--> Time Data Recording and Administration-->
Specify System Reaction to Overlapping Time Infotypes

I.Settings for Time Evaluation
44.IMG --> Personnel Time Management--> Time Evaluation--> General Settings--> Define
Setting for pair formation.
45.IMG --> Personnel Time Management--> Time Evaluation--> General Settings--> Schedule
Time Evaluation--> Define variant for time evaluation
46.IMG --> Personnel Time Management--> Time Evaluation--> General Settings--> Set
Modifier for Earliest Recalculation Date.
47.IMG --> Personnel Time Management--> Time Evaluation--> General Settings--> Set
Earliest Recalculation Date for Pair Formation/Time Evaluation

J.Define Time Types and Processing Types
48.IMG --> Personnel Time Management --> Time Evaluation --> Time Evaluation Settings -->
Set Personnel Subarea Groupings for Time Recording.
49.IMG --> Personnel Time Management-->Time Evaluation-->Time Evaluation Settings--
>Define Time Types
50.IMG --> Personnel Time Management-->Time Evaluation-->Time Wage Type Selection and
Overtime Compensation-->Define Processing Types

K.CATS Configuration
51.IMG --> Cross Application Components>Time Sheet>Time Recording>Setup Data entry
Profiles
52.IMG --> Cross Application Components>Time Sheet>Time Recording>Choose Fields>Data
Entry Selection
53.IMG --> Cross Application Components>Time Sheet>Internet Application
Component>Setup Internet Time Sheet (CATS)

L.Create Company Specific schemas & Time Evaluation Schema

Time Management Status (TMSTA)

Time management status is the link between time management and payroll. It determines how an
employee's time data should be evaluated in payroll (whether an employee participates in time
evaluation, and if participates, which form).
The feature to default Time management status is TMSTA.
The TMSTA feature is used to create the default value for the Time Management status in the
Planned Working Time Infotype (0007).

The following are possible values of TMSTA feature:

0 - No time evaluation
1 - Time evaluation - actual times
2 - Time evaluation - PDC
7 - Time evaluation without payroll integration
8 - External services
9 -Time evaluation - planned times

Time Schemas & TMSTA:

TM00 Time Evaluation with Personnel Time Events -TMSTA = 1
TM01 Time Evaluation for Work Schedule Deviations - TMSTA = 9
TM02 Time Evaluation for External Services Management -TMSTA = 8
TM04 Time Evaluation Without Clock Times -TMSTA = 1