Veterans Agency

National Branch
Chair: Andy Boylan Secretary: Ian Melvin Organiser: Rachel Wallace-Dand
Room 6117 Room 6117 Room 8102B
Tomlinson House Tomlinson House Block 8
Govt. Buildings Govt. Buildings Govt. Buildings
Norcross Lane Norcross Lane Norcross Lane
Thornton Cleveleys Thornton Cleveleys Thornton Cleveleys
FY5 3WP FY5 3WP FY5 3WP
 01253 333013  01253 339081  01253 332858

TO ALL MEMBERS OF THE VETERANS AGENCY NATIONAL BRANCH

December 2009

NOTICE OF ANNUAL GENERAL MEETING,

BRANCH NOMINATIONS AND MOTIONS FOR
AGM

1. ANNUAL GENERAL MEETING (AGM)

The Branch Annual General Meeting will be held at the Briar Dene Hotel, 56 Kelso
Avenue,
Cleveleys, FY5 3JG, on Thursday 25th February 2010, commencing at 1:00 pm.
The agreed flexi credit will be 2 hours for those members attending the meeting
plus reasonable traveling time. Lunch will be provided at 12.30pm.

If any members desire assistance with transport or for any other information, please
contact Rachel Wallace-Dand, Branch Organiser, Room 8102B, Norcross, Extension
62858.

2. MOTIONS FOR THE AGM

Motions for the AGM (to formulate Branch policy) must be forwarded to the Branch
Secretary to arrive no later than 3 pm on Monday 1st February 2010.

Motions must include the names of the proposer and seconder, signed by both and
dated. Assistance in writing motions can be obtained by contacting the Branch
Secretary on Extension 69081. If you wish to have the motion adopted by the BEC
(ie, go in the BEC's name) then they should be forwarded to the Branch Secretary to
arrive no later than 1st February 2010. If the motion is not adopted then it will be up
to the individuals to propose and second the motion at the AGM.
3. BRANCH NOMINATIONS

Nominations are required for the following posts:

a. Chair
b. Secretary
c. Treasurer
d. Organiser
e. Communications Officer
f. Branch Executive Committee member

Members nominated under a. to e. may also be nominated for f. A form is attached

and the nominations must be signed by 2 fully paid up members of the Branch.

In the event of more nominations for the Branch officer post(s) than the number of
posts there will be an election held by ballot. If elections are needed for other posts
a ballot will be held at the AGM. Nominations must reach the Branch Secretary,
Room 6117, Norcross by 3 pm on 29th January 2009.

4. CONFERENCE NOMINATIONS

If any member wishes to attend Group (17th & 18th May 2010) and/or National (19th –
21st May 2010) Conference in Brighton, please fill in the appropriate nomination
form and return it to the Branch Secretary, Room 6117, Norcross by 3pm on 29th
January 2009. It is mandatory for anyone going to Conference to be prepared to
speak on Branch motions, therefore if you are not prepared to speak please do not
nominate yourself. If you would like more information on this please contact the
Branch Organiser, details on the first page.

5. AGM PAPERS

The Branch Annual Report and the Branch Financial Statement will be distributed
from the Union Office to each member in good time for the AGM. Please note that in
a bid to save paper, there will only be a very limited stock of these documents at
the AGM so please remember to bring your own copy with you.

It would be helpful if any questions on the Financial Statements and/or Annual

Report could be submitted to the Treasurer or Branch Secretary 48 hours prior to
the AGM.

Yours sincerely

Rachel Wallace-Dand
Branch Organiser