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Microsoft

Word 2010

CUSTOMIZABLE T RAINING M ATERIALS

QUICK REFERENCE CARD

(888) 903-2432 | qr.customguide.com

THE WORD 2010 SCREEN


Quick Access Toolbar

KEYBOARD SHORTCUTS
Minimize
Ribbon

Title bar

Close
Close
button
button

File tab

Ribbon

Ruler

*(1(5$/
Open a Document

<Ctrl> + <O>

Create a New Document <Ctrl> + <N>


Save a Document

<Ctrl> + <S>

Print a Document

<Ctrl> + <P>

Close a Document

<Ctrl> + <W>

Help

<F1>

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Insertion
point

Vertical
scroll bar

Document
Document
window
window

Horizontal
scroll bar


Status bar

7R6DYHD'RFXPHQW: Click the 6DYH


button on the Quick Access Toolbar.

View
buttons

 To Minimize the Ribbon: Click the

<Home>

End of Line

<End>

Beginning of

<Ctrl> + <Home>

End of Document

<Ctrl> + <End>

Open the Go To

<F5>

Zoom slider

(',7,1*

Cut

<Ctrl> + <X>

Copy

<Ctrl> + <C>

Paste

<Ctrl> + <V>

Undo

<Ctrl> + <Z>

Redo or Repeat

<Ctrl> + <Y>

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7R5HSODFH7H[W: Click the 5HSODFH


button in the Editing group on the Home
tab. Or, press &WUO! + +!.

Bold

<Ctrl> + <B>

Italics

<Ctrl> + <I>

Underline

<Ctrl> + <U>

7R&ORVHD'RFXPHQW: Click the &ORVH


button.

Align Left

<Ctrl> + <L>

Center

<Ctrl> + <E>

Align Right

<Ctrl> + <R>

Justify

<Ctrl> + <J>

7R&RUUHFWD6SHOOLQJ(UURU: Right-click
the error and select a correction from the
contextual menu. Or, press )! to run
7R6DYHD'RFXPHQWZLWKD'LIIHUHQW
To
Check
for
New
Messages:
Click
the Spell Checker.
1DPH: Click the )LOH tab, click the 6DYH
the
Send/Receive
All
Folders
button
As button, and enter a new name for the
7R0LQLPL]HWKH5LEERQ: Click the
or press <F9>.
document.
0LQLPL]H5LEERQ button on the Ribbon.
7R3UHYLHZDQG3ULQW'RFXPHQW: Click
To Preview and Print a Message: Or, press &WUO! +)!. Or, double-click
the )LOH tab and click the 3ULQW tab.
Click the File tab and select Print, or a tab. Or, right-click a tab and select
0LQLPL]HWKH5LEERQ from the contextual
press <Ctrl> + <P>.
7R8QGR: Click the 8QGR button on the
menu.
Quick Access Toolbar.
7R&KDQJH3URJUDP6HWWLQJV: Click the
7R0RYH7H[WZLWKWKH0RXVH:
Message Indicators:
)LOH tab and click the 2SWLRQV button.
Message
has
not
been
read.
Select the text you want to move, drag
7R*HW+HOS: Press )! to open the
Message has been read.
the text to a new location, and release
Help window. Type your question and
File is attached to the message.
the mouse button.
press (QWHU!.
Message has high or low

importance.
2IFH4XLFN5HIHUHQFH&XVWRP*XLGH

<Page Down>

Beginning of Line

dialog box

7KH)LOHWDEPHQXDQG%DFNVWDJHYLHZFRQWDLQFRPPDQGVIRUZRUNLQJZLWKDSURJUDPVOHVVXFK
as Open, Save, Close, New, and Print.

7R2SHQD'RFXPHQW: Click the )LOH


tab and click the 2SHQ button.

<Page Up>

Down One Screen

Document

THE WORD 2010 SCREEN

7R&UHDWHD1HZ'RFXPHQW: Click the


)LOH tab, click the 1HZ tab, and click the
&UHDWH button.

Up One Screen

7(;76(/(&7,21
A Word:

Double-click
the word

A Sentence:


Press and hold


<Ctrl> and click
any where in
the sentence

A Line:

Click in the
selection bar
next to the line

A Paragraph:

Triple click the


paragraph

Everything:

<Ctrl> + <A>



To Check for New Messages: Click


the Send/Receive All Folders button
1$9,*$7,21
<F9>.
 or
Topress
Check
for New Messages: Click
the Send/Receive All Folders button
7R2SHQWKH1DYLJDWLRQ3DQH: Click the )LQG button in the Editing
To Preview and Print a Message:
 group on the Home tab. Or, press &WUO! + )!.
or press
<F9>.
To
Check
for tab
Newand
Messages:
Click
Click
the File
select Print,
or
the
Send/Receive
All
Folders
button
7R6HDUFKIRUD:RUGRU3KUDVH: Click the 6HDUFK box, type the
press
<Ctrl>
+
<P>.
To Preview and Print a Message:
or press <F9>.
word or phrase, and press (QWHU!.
Click the File tab and select Print, or
 7R9LHZD'RFXPHQWV+HDGLQJVRU3DJHV: Click the appropriate
Message
Indicators:
press
<Ctrl>
+ <P>.
To Preview
and
a Message:
Message
has Print
not been
read.
tab in the 1DYLJDWLRQ 3DQH.
Click the File tab and select Print, or
Message
been read.
 Message
Indicators:
press
<Ctrl>
+has
<P>.
File
is
attached
to the
message.
Message
has
not
been
read.
(',7,1*
Message
hasbeen
high read.
or low
 Message
Indicators:
Message
has
7R&XWRU&RS\7H[W: Select the text you want to cut or copy and click
importance.
Message
has not
been
read.
File
is attached
to the
message.
the &XW or &RS\ button in the Clipboard group on the Home tab.
Messagehas
hasbeen
high read.
or low
Message
 To Minimize
the Ribbon:
Click the
7R3DVWH7H[W: Place the insertion point where you want to paste and
importance.
File
is
attached
to
the
message.
Minimize
Ribbon
button
on
the
click the 3DVWH button in the Clipboard group on the Home tab.
Message
has <Ctrl>
high or +low
Ribbon.
Or,
press
<F1>.
 To Minimize the Ribbon: Click theOr,
7R3UHYLHZDQ,WHP%HIRUH3DVWLQJ: Place the insertion point
importance.
right-click aRibbon
tab andbutton
selectonMinimize
Minimize
the
where you want to paste, click the 3DVWH button list arrow in the
Ribbon
from
the
contextual
menu.
Ribbon.
Or,
press
<Ctrl>
+
<F1>.
 To Minimize the Ribbon: Click theOr,
Clipboard group on the Home tab, and select a preview option to view
right-click
aRibbon
tab
andbutton
select
Minimize
onMinimize
the Click
 To
Change
Account
Settings:
the item.
Ribbon
from
theselect
contextual
menu.
Ribbon.
Or,
press
<Ctrl>
+
<F1>.
the
File
tab
and
Open.
ClickOr,
7R,QVHUWD&RPPHQW: Select the text where you want to insert a
right-click
a
tab
and
select
Minimize
the
Account
Settings
button.
 To Change Account Settings: Click
comment and click the 5HYLHZ tab on the Ribbon. Click the 1HZ
Ribbon
fromand
theselect
contextual
&RPPHQW button in the Comments group. Type a comment, then click
File tab
Open.menu.
Click
 the
To Change
Program
Settings:
Click
outside the comment text box.
the
Account
Settings
button.
 the
To Change
Account
File tab and
selectSettings:
Options. Click
7R'HOHWHD&RPPHQW: Select the comment, click the 5HYLHZ tab on
File tab and
selectSettings:
Open. Click
 the
To Change
Program
Click
 the
To Get
Help:Settings
Press <F1>
to open the
the Ribbon, and click the 'HOHWH&RPPHQW button in the Comments
Account
button.
the File tab and select Options.
Help window. Type your question and
group.
 To
Change Program Settings: Click
 press
To Get<Enter>.
Help: Press <F1> to open the
the
File tab and select Options.
67</(6
Help window. Type your question and
press
7R$SSO\D6W\OH: Select the text to which you want to apply the style
To
Get<Enter>.
Help: Press <F1> to open the
Help
window.
Type your question and
and select the style you want to use from the Styles Gallery in the
press
<Enter>.
Styles group on the Home tab.
7R$SSO\D'RFXPHQW7KHPH: Click the 7KHPHV button in the
Themes group on the Page Layout tab of the Ribbon and select a
theme.
7R9LHZ$OO$YDLODEOH6W\OHV: Click the 'LDORJ%R[/DXQFKHU in the
Styles group on the Home tab.
7R&KHFN<RXU6W\OHV: Select the text you wish to check. Click the
'LDORJ%R[/DXQFKHU in the Styles group on the Home tab of the
Ribbon. Click the 6W\OH,QVSHFWRU button in the Styles task pane.

7$%/(6
7R,QVHUWD7DEOH: Click the ,QVHUW tab on the Ribbon, click the 7DEOH
button in the Tables group, and select ,QVHUW7DEOH from the list.
7R,QVHUWD&ROXPQRU5RZ: Click the /D\RXW tab under Table Tools
on the Ribbon and use the commands located in the Rows & Columns
group.

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7R)RUPDW7H[W: Use the commands in the Font group on the Home
tab, or click the 'LDORJ%R[/DXQFKHU in the Font group to open the
Font dialog box.
7R&RS\)RUPDWWLQJZLWKWKH)RUPDW3DLQWHU: Select the text with
the formatting you want to copy and click the )RUPDW3DLQWHU button in
the Clipboard group on the Home tab. Then, select the text to which you
want to apply the copied formatting.
7R,QGHQWD3DUDJUDSK: Click the ,QFUHDVH,QGHQW button in the
Paragraph group on the Home tab.
7R'HFUHDVHDQ,QGHQW: Click the 'HFUHDVH,QGHQW button in the
Paragraph group on the Home tab.
7R&UHDWHD%XOOHWHGRU1XPEHUHG/LVW: Select the paragraphs you
want to bullet or number and click the %XOOHWV or 1XPEHULQJ button in
the Paragraph group on the Home tab.
7R&KDQJH3DJH2ULHQWDWLRQ: Click the 3DJH/D\RXW tab on the
Ribbon, click the 2ULHQWDWLRQ button in the Page Setup group, and
select an option from the list.
7R,QVHUWD+HDGHURU)RRWHU: Click the ,QVHUW tab on the Ribbon and
click the +HDGHU or )RRWHU button in the Header & Footer group.
7R,QVHUWD0DQXDO3DJH%UHDN: Click the ,QVHUW tab on the Ribbon
and click the 3DJH%UHDNbutton in the Pages group.

'5$:,1*$1'*5$3+,&6
7R,QVHUW&OLS$UW: Click the ,QVHUW tab on the Ribbon and click the
&OLS$UW button in the Illustrations group. Type the name of what youre
looking for in the Search for box and press (QWHU!.
7R,QVHUWD3LFWXUH: Click the ,QVHUW tab on the Ribbon and click the
3LFWXUH button in the Illustrations group. Find and select the picture you
want to insert and click ,QVHUW.
7R,QVHUWD6FUHHQVKRW: Click the ,QVHUW tab on the Ribbon and click
the 6FUHHQVKRW button in the Illustrations group. Select an available
window from the list, or select the 6FUHHQ&OLSSLQJ option to take a
screen clip.
7R'UDZD6KDSH: Click the ,QVHUW tab on the Ribbon, click the
6KDSHV button in the Shapes group, and select the shape you want to
insert. Then, click where you want to draw the shape and drag until the
shape reaches the desired size. Hold down the6KLIW! key while you
drag to draw a perfectly proportioned shape or straight line.
7R,QVHUW:RUG$UW: Click the ,QVHUW tab on the Ribbon, click the
:RUG$UW button in the Text group, and select a design from the WordArt
Gallery. Click the text box and enter your text. If necessary, click the text
box and drag it to the desired position.
7R,QVHUW6PDUW$UW: Click the ,QVHUW tab on the Ribbon, click the
6PDUW$UW button in the Illustrations group, select a layout, and click OK.

7R'HOHWHD&ROXPQRU5RZ: Select the column or row you want to


delete, click the /D\RXW tab under Table Tools on the Ribbon, click the
'HOHWH button in the Rows & Columns group, and select an appropriate
option from the list.

7R5HVL]HDQ2EMHFW: Click the object to select it, click and drag one
of its sizing handles, and release the mouse button when the object
reaches the desired size. Hold down the 6KLIW!key while dragging to
maintain the objects proportions while resizing it.

7R$GMXVW&ROXPQ:LGWKRU5RZ+HLJKW: Select the column or row


you want to adjust, click the /D\RXW tab under Table Tools on the Rib-
bon, and use the commands located in the Cell Size group.

7R)RUPDWDQ2EMHFW: Double-click the object and use the commands


located on the Format tab.

2IFH4XLFN5HIHUHQFH&XVWRP*XLGH

7R'HOHWHDQ2EMHFW: Select the object and press the 'HOHWH! key.