Technical Writing Exam Form

#GearTeam

1- What is the word that you must not use:
>Note:
The following words can be used:
Use, start, begin, end & meet.
But the following words cannot be used:
Utilize, commence, rendezvous, initiate and terminate.
2- Which sentence of the following was written in a wrong way:
>Note:
The sentence that contains one of the following is written in a wrong way:
Basic fundamental.
Very best.
Sufficient enough.
Exactly identical.
3- Gant chart shows:
The correct answer is: task & date.
4- The question is about punctuations & connectors Fill in the blank question.
>Note:
You must know the uses of each punctuation.
You must know the meaning of each connector to realize which one is the most correct one
(according to the context of the sentence) to fill the blank with it.
5-The uses of the colon:
a- Divide the parts of a book or article titles.
b- Introduce a formal list.
c- a + b

The correct answer is: a.
( b ) is a wrong answer because we use the colon to introduce an informal list.
6- Question of hyphen.
>Example: optimally achieved, when the word (optimally) occurs in a sentence we write it
as this (optimally), do not use hyphen, so, you must not write it as this (optimal-ly)
because this is wrong.
7- Which sentence of the following was written in a correct way:
>Note:
The right choice should be as follows:
DANGER: sodium cyanide is extremely toxic!
As we see:
1-The exclamation point should come at the end of the sentence not after the word
"DANGER ".
2-A colon should come after the word "DANGER".
3-Each letter in the word "DANGER" should be a capital letter.
8- Which sentence of the following was written in a correct way:
>Note:
The correct sentence is the one that the following rules are applied to it:
"Neither" comes with a nor not an or. "Either" comes with an or not a nor.
Is, are, was, were should be consistent with the last noun.
For example:
Neither they, nor he was prepared for the exam.
Neither she, nor they were prepared for the exam.
9- Passive should be used to:
a- Conceal responsibility.
b- In procedures or instructions.

The correct answer is: a.
>Note:
Passive should not be used in procedures or instructions.
10 -The question is in the form of a sentence with a blank at the end, so, if the
Choices were Prepositions they are wrong; because the Prepositions do not come at the end
of the sentences.
11- Letter of transmittal includes:
Report name, italics, date of agreement, the purpose of the report & overview of the
contents.
>Note:
Be careful if there were any other options containing extra points they are wrong.
12- Cover & label includes:
Report title, your name, your organization, tracking number & date.
13- Page numbering:
Uses Arabic numerals throughout the document & lowercase Roman numerals before the
introduction.
>Note:
Pay attention to the words underlined, they might be false if they contain the following:
Before the abstract.
After the introduction.
Roman numerals throughout.
14- If there is a report consists of 45 pages, the abstract length should be:
a- ( 1/10 ) of the report length.
b- ( 1/30 ) of the report length.
c- 3 pages.
d- a + b

The correct answer is: a.
15- Be careful whether the question was: "which sentence is correct" or: "which sentence is
incorrect".
16- The tasks of the conclusion when writing a report are:
conclude, summarize and generalize.
17- Generalize means:
Move away to a general discussion of implications, applications & future developments.
It is not: draw logical conclusions from the discussion that has preceded.
And it is not: review the key points, key facts from what has preceded.
18- When writing a report, the introduction includes:
a- Specific purpose & topic of the report.
b- Intended audience of the report-knowledge that readers need to understand.
c- Scope of the report-topics covered & not covered.
d- Background concepts, definitions, history & statistics.
e- All of the above.

The correct answer is: e.
19- The limitations of using the phones:
Permanent record,
(I cannot remember exactly what were the choices & the answers, sorry).
20- The wrong sentence when comparing the Email & the writing is:
The Email is more secure.
21- In-your-face factor means:
Written documents cannot be avoided & hard copy mail is more convenient than email.
22- When you write to a person within your organization you use:
Memoranda.
23- In the heading of the business letters there is:
Sender address & date.
>Note:
the subject line in the business letters is optional.
24- The easiest format of the business letters is the:
The correct answer is: block format.
25- The simplified format of the business letters is to be without salutation.
>Note:
Examples of the false answers:
Complimentary close or subject line.
26- Numbered lists:
a- To present steps in a procedure.
b- If there is order of importance.
c- a +b

The correct answer is: c.
27- Examples of vagueness and ambiguity.
28- Memorize the methods of sharing the load (one of the guidelines for good writing).
29- If there is a blank with a semicolon before it and a comma after it you should fill it with
one of the following, according to the meaning of the sentence:
Namely, therefore, however, consequently or accordingly.
30- The title is above tables, and below figures.
31- The components of the business letters are:
Company or personal logo, inside address, heading, subject line, salutation, complimentary
close, etc
32- One of the following is not a type of the personal document:
a- Job descriptions.
b- Work assignments.
c- Personnel evaluations.
d- Feasibility.

The correct answer is: d.
33- One of the following is not a type of the routine project reports:
a- Progress & status reports.
b- Periodic report.
c- Recommendation reports.

The correct answer is: c.
34- The proposal is:
a- A document that proposes a solution to a technical problem.
b- A document that provides sufficient information.
c- a + b

The correct answer is: c.
35- The wrong sentence about the proposal:
a- A proposal is a three-legged stool.
b- In order to accept a proposal, management must be convinced.
c- Gives multiple solutions & discusses one of them.
d-

(( a ) & ( b ) are correct, but ( c ) I am not sure whether it is true or not).
36- Plan of attack:
a- Overview of the solution.
b- Scope.
c- Task breakdown by phases.
d- All of the above.

The correct answer is: d.
>Note:
Plan of attack is in the technical section of the proposal.
37- Financial section:
Costs, method of payment & cost savings.
>Note:
This is one of the proposal sections.
38- Managerial section:
Credentials, facilities, authorities, personnel available, experience & accountabilities.
>Note:
This is one of the proposal sections.
39- Names of the report:
a- No standards.
b- There are standards.
c- ...
d-

---I'm not sure but I think that the correct answer is: a.
40- Factual discussion:
The correct choice is: describe the accident, facility, property & proposed equipment.
41- Headings of trip & accident reports:
To help the readers to skip to the sections they want to read.
>Note:
You should know the difference between the headings of the technical business writings.
42- You should memorise the indication of each of the following:
Danger, caution, attention & note.
>Note:
Attention, indicates to two things:
To alert readers (1-) to a potential for ruining the outcome of the procedure or (2-
)damaging the equipment.
43- In the instructions the style is:
Imperative.
44- The background of the instructions is to:
Enable readers to figure out much of the procedure.
>Note:
You should know the difference between the role of the background and the role of the
introduction in each of the technical and business types. 45- The interpretive is one of the
contents of the:
The correct answer is: trip & accident reports.
>Note:
Memorise the six contents of the trip & accident reports.
46- Tangible products:
Field data, draft & progress reports, graphics, plans, modes, interim & final reports,
technical bulletins, presentations.
47- Memorise the guidelines for dealing with emails.
48- Financial section includes:
Rent, personnel costs, travel, etc
These are within the subject: General outline for proposals.