Creating Forms for Financial Statement Analysis

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Created on September 10, 2014
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Table of content
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Table of content
1 Creating Forms for Financial Statement Analysis
1 Creating Forms for Financial Statement Analysis
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1 Creating Forms for Financial Statement Analysis
You can create a form in Financial Accounting Customizing under General Ledger Accounting Information System Drilldown Reports (G/L Accounts)
Form Define Form .
The following describes how to create a form for financial statement analysis. In this example, a form is created for an actual/actual year comparison.
Basic data
Enter the basic data for your form:
1. Select form type financial statement analysis and enter a name for the form.
The SAP standard reports for financial statement analysis have the naming convention 0SAPBLNCE-01 to 0SAPBLNCE-XX . For your form, use
a technical name that does not lie within this name range.
2. As a structure, choose one axis with key figure.
3. You can use a SAP standard form as a template. To do so, choose Copy from and select the desired SAP standard form.
4. Choose Create.
The Report Painter screen appears. Create form.
In the standard system, the row display appears. To switch to the column display, choose Goto Column display.
General selections
Define your general selections, that is, define the characteristics that are valid for all columns in your form.
1. Choose . The Element definition screen appears. General selections
2. Selected the characteristics you want to use from the characteristics available. Select the characteristic you want to use and insert it in the list of selected
characteristics via the button.
3. Enter a value or range for the selected characteristics.
If you define an actual/actual year comparison form, the values should be actual values for all characteristics. You thus select from the available
characteristics Plan/actual key figure and enter 0 in the From field for actual data.
4. To return to the display of your form, choose Confirm .
Characteristic definition
Make the character definitions, that is, define the characteristics for the individual columns:
The key figure column defines the characteristic with which your valuations are structured. In the G/L Account Information System, the hierarchical
order of the account numbers is typically the account number or the financial statement version. You define the characteristic key figure when
defining the report, that is, you do not have to define this characteristic in the form.
1. For the individual columns, select the column header with the name Element x with a double-click and then select the element type Key figure with
characteristics . The Element definition screen appears.
2. Select the desired key figure . With the key figure you define what type of values you want to display for a specific column.
3. From the available characteristics, choose the ones you need for the column. Select the characteristics you want to use and insert them in the list of
selected characteristics via the button.
4. For the selected characteristics, select fixed values or
variables.
If you want to assign fixed values, enter the value or range in the From field.
If you want to enter a variable, select the column. You obtain a list with the predefined global variables for the selected characteristic.
5. If you have already defined columns, you can make calculations between these columns.
To do so, choose the column in which you want to make the calculations and choose the element type Formula . The formula editor, in which your
predefined columns are defined as identifiers, appears. In the formula editor, you can use the basic mathematical calculations (+,-,*,/).
For an actual/actual year comparison, you could, for example, make the following characteristic definitions for the individual columns:
First column:
Financial statement values for a specific
year
Second column:
Corresponding values for the previous year
Third column:
Difference between the first and second
column
Element type Key figure with characteristics Key figure with characteristics Formula
Key figure Financial statement value Financial statement value Enter the formula using the formula
editor:
X001 - X002
Selected characteristic Fiscal year as predefined global
variable:
&1FY
Previous fiscal year as a variable:
&1FY-1
6. You can copy the characteristic definition of a column and insert the definition in another column. To do so, select the column to be copied using , position
the cursor on the column to which it is to be copied, and choose .
7. To return to the display of your form, choose Confirm .
Text definition
Entering the texts for your columns:
1. Position the cursor on the desired column and choose . The screen for text editing appears.
2. You can enter a short, medium, and long text for the column name.
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If you want to enter a two-line name, you enter a semi-colon at the point where you want the second line to begin.
3. If you use variables in the characteristic definition, you can also enter variables for the column names. The text for the column header is thus determined
when the report is run.
For an actual/actual year comparison, you can enter the following texts for the first column:
Text type Example
Short text FY;&1FY
Mid-length text Fisc. Yr; &1FY
Long text Fiscal Year;&1FY
Save the form.
Result
You have created a form.
Based on this form, you can now create a report for financial statement analysis.


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