What is journaling?

Journaling is the ability to record all communications. Archiving, on the other hand,
refers to reducing the strain of storing data by backing it up, removing it from its
native environment, and storing it elsewhere. You can use Exchange journaling as a
tool in your email retention or archival strategy.
Journaling is an operation on a customers mail server that collects all email!
inbound, outbound and internal! and can automatically and securely forward a copy
to the archive.
Journaling does not capture existing messages stored in users active mailboxes" it
only captures new messages. As journaling captures new messages #in $ight,# users
cannot alter nor delete email before it is archived.
Also, journaling does not capture miscellaneous items like contacts, calendar items
or tasks. %onse&uently these items will not be saved in the archive.
Journaling prerequisites :
Exchange Server Prerequisites:
1.Fully configured installation of Exchange
2.Administrator access to the server
Create a journaling contact
1.
Select Start > All Programs > Microsoft Exchange Server 2010 >
Exchange Management Console.
2.Clic the + sign to the left of your Exchange server.
!.Clic the + sign to the left of "eci#ient Configuration.
$.Clic Mail Contact under "eci#ient Configuration.
%.
&n the 'ail Contact #age (a)* clic New Mail Contact in the Actions #ane
(+).
,.Select the New Contact o#tion (a) and then clic Next (+).
-.
&n the .e/ 'ail Contact /indo/* ty#e 0ournaling in the First Name field*
Contact in the ast Name field and 0ournaling Contact in the Alias field
(a). Clic E!it (+).
1.2y#e the 3ournaling address #rovided to you (a) and then clic "# (+).


Note
2he 3ournaling address is unique to your
organi4ation. &f you have not +een #rovided /ith
this address* #lease contact su##ort.
5. Clic Next.
16.Clic New.
11.Clic Finish.
7ou have successfully created a 3ournaling contact as sho/n +elo/.
step '
Create an SMTP send connector
1.
Select Start > All Programs > Microsoft Exchange Server 2010 >
Exchange Management Console.
2.Clic the + sign to the left of your Exchange server.
!.Clic the + sign to the left of 8rgani4ation Configuration.
$.Clic $%& 'rans(ort.
%.Clic the Sen! Connectors ta+.
,.&n the Actions #ane* clic New Sen! Connector.
-.
2y#e 0ournaling Connector for the Name field) for the Select the
inten!e! %se for this Sen! connector dro#9do/n list* select C%stom
(a). Clic Next (+).
1.Clic A!!. 2he S'2P Address S#ace /indo/ o#ens.
5.
&n the Address field* ty#e the Address S#ace (a). :eave the cost at 1 and
then clic "# (+).
16.Clic Next.
11.
Select the *o%te mail thro%gh the following smart hosts o#tion and
then clic A!!.
12.
Select the F%ll+ ,%alifie! !omain name -F./N0 o#tion* ty#e the
smart host #rovided to you and then clic "#.
1!.Clic Next.
1$.
Select None for the Configure smart host authentication settings and
then clic Next.


Note
Exchange 2616 servers automatically sen! all
o%t&o%n! email via 'S encr+(tion: no
out+ound security configuration is required +y the
Administrator.
1%.Clic Next.
1,.Clic New.
1-.Clic Finish.
7ou have successfully created a send connector as sho/n +elo/.
(rd step "
Activate journaling
1.
Select Start > All Programs > Microsoft Exchange Server 2010 >
Exchange Management Console.
2.Clic the + sign to the left of your Exchange server.
!.Clic the + sign to the left of 8rgani4ation Configuration.
$.Clic Mail&ox.
%.
&n the ;ata+ase 'anagement ta+* right clic your mail+ox data+ase and
select Pro(erties.
,.Clic the Maintenance ta+.
-.Select the 1o%rnal *eci(ient chec +ox (a)* and then clic 2rowse (+).
1.Select 1o%rnaling Contact (a) and then clic "# (+).
5.Clic "#.
7ou have successfully activated message 3ournaling.
)th step "
Create a distribution group and add members
select users onl!"
1.
Select Start > All Programs > Microsoft Exchange Server 2010 >
Exchange Management Console.
2.Clic the + sign to the left of your Exchange server.
!.Clic the + sign to the left of "eci#ient Configuration.
$.Clic /istri&%tion 3ro%(.
%.&n the Actions #ane* clic New /istri&%tion 3ro%(.
,.Select the New 3ro%( o#tion and then clic Next.
-.
&n the .e/ ;istri+ution <rou# /indo/* ty#e 0ournaling ;istro in the Name
field and Alias field (a). Clic Next (+).
1.Clic New.
5.Clic Finish.
7ou have successfully created a distri+ution grou#.
Add the users /hose email messages you /ant 3ournaled to the 1o%rnaling
/istro distri+ution grou#.
* th step "
#mplement journal rules select users onl!"
1.
Select Start > All Programs > Microsoft Exchange Server 2010 >
Exchange Management Console.
2.Clic the + sign to the left of your Exchange server.
!.Clic the + sign to the left of 8rgani4ation Configuration.
$.Clic $%& 'rans(ort.
%.Clic the 1o%rnal *%les ta+.
,.
&n the Actions #ane* clic New 1o%rnal *%le. 2he .e/ 0ournal "ule
/indo/ a##ears.
-.
&n the *%le Name field* ty#e 0ournaling "ule (a) and then clic 2rowse
(+).
1.Select 0ournaling Contact from the list and then clic "#.
5.
Select the 1o%rnal messages for reci(ient chec +ox and then clic
2rowse.
16.Select 0ournaling ;istro from the list (a) and clic "# (+).
11.Clic New.
12.Clic Finish.
7ou have successfully im#lemented 3ournal rules for select users in your
organi4ation.
+th step "
$isable %$&s non'deliver! reports"
1.
Select Start > All Programs > Microsoft Exchange Server 2010 >
Exchange Management Console.
2.Clic the = sign to the left of your Exchange server.
!.Clic the = sign to the left of 8rgani4ation Configuration.
$.Clic $%& 'rans(ort4
%.Clic the *emote /omains ta+.
,.
&n the Actions #ane* clic New *emote /omain. 2he .e/ "emote ;omain
/indo/ o#ens.
-.
&n the Name field* ty#e a name for the remote domain (a)* in the /omain name
field* ty#e the domain name of the Address S#ace #rovided to you in the ;omain
name field (+). Clic New (c).


Note
&f your A!!ress S(ace is
A!!ress4S(ace5A!!ressS(ace4com* then the
A!!ress S(ace domain is A!!ressS(ace4com.
1.Clic Finish.
5."ight clic Address S#ace ;omain and then select Pro(erties.
16.Clic the Message Format ta+.
11.
Ensure the Allow non6!eliver+ re(orts chec +ox is deselected (a) and then
clic "# (+).
12.7ou have successfully disa+led .;"s.


Note
7our 0ournaling set u# is no/ com#lete. &f you
encounter any #ro+lems /ith the 3ournaling #rocess* or
if 3ournaling sto#s* #lease refer to the Troubleshooting
tips +elo/. &f 3ournaling sto#s for an extended #eriod of
time* /e cannot recover lost email.