PCC

Distribution Questionnaire
Trade & Logistics
Prepared For
Petrochemical Conversion Company
Date March 18, !1
Version # 1.0
Prepared By
"marnath #upta, PgMP
PM
Amarnath.gupta@netsoftgroup.com.sa

Contributors
Trade & Logistics Team
Purpose$ The purpose of this questionnaire is to record Distribution requirements that are required to aid
in the implementation project. We will be collecting information around the following areas:
Inventory Requirements
ales !rder Requirements
"urchasing Requirements
Revision & Sign-off Sheet
Change %ecord
Date "uthor &ersion Change %e'erence
%evie(ers
)ame &ersion "pproved Position Date
Legal Notice
Table o' Contents
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General...........................................................................................................................................................................5
Item Information...........................................................................................................................................................6
Site Information............................................................................................................................................................8
Tax Issues.......................................................................................................................................................................9
Item Costing..................................................................................................................................................................9
Physical/Cycle Counts and !C Trac"ing...............................................................................................................#$
Pricing..........................................................................................................................................................................#$
%itting...........................................................................................................................................................................##
Transfers......................................................................................................................................................................#&
'e(orts/)ocuments.....................................................................................................................................................#&
*or"flo+ nalysis......................................................................................................................................................#,
Item Storage................................................................................................................................................................#5
Closing Process............................................................................................................................................................#6
-istory..........................................................................................................................................................................#.
/"L+/ ,%D+% %+Q.*%+M+)T/00000000000000000000000000000000000000000000000000000000000000000000000000000000012
General.........................................................................................................................................................................#.
Customers.....................................................................................................................................................................#9
Sales Taxes....................................................................................................................................................................&$
Commissions.................................................................................................................................................................&$
Pricing/Discounts..........................................................................................................................................................&#
Sales Organization........................................................................................................................................................&#
/rder 0ntry.................................................................................................................................................................&&
1ulfillment...................................................................................................................................................................&2
Shi((ing.......................................................................................................................................................................&,
Customer Ser3ice........................................................................................................................................................&5
Returns..........................................................................................................................................................................&.
*or"flo+ nalysis......................................................................................................................................................&9
-istory..........................................................................................................................................................................2#
Closing Process............................................................................................................................................................2#
'e(orts/)ocuments.....................................................................................................................................................2#
*)&,*C*)# %+Q.*%+M+)T/00000000000000000000000000000000000000000000000000000000000000000000000000000000000000003
P.%C4"/+ ,%D+% %+Q.*%+M+)T/00000000000000000000000000000000000000000000000000000000000000000000000035
General.........................................................................................................................................................................2,
'e4uisitions.................................................................................................................................................................26
Purchasing...................................................................................................................................................................26
5endor 'eturns...........................................................................................................................................................28
-istory..........................................................................................................................................................................28
Closing Process............................................................................................................................................................29
"lease ta#e a few minutes to complete this chec#list. $our answers will help us maintain accurate
information about your company. %ll information will be treated confidentially.
*nventory %e6uirements
#eneral
&. Data 'onversion Required $es (o
). What data will you want to migrate from your old system*
Item records with summary data
!pen items for each customer
+ull transaction detail
,. %re there any ongoing transaction integration requirements* $es (o
If yes- please e.plain







/. 0ow many formal warehouse 1ocations do you trac#
2. Do you trac# 3in 1ocations within warehouses $es (o
4ultiple per warehouse
5. Do you sell Inventory in multiple 6nits of 4easure* $es (o
+or e.ample: 7ach 888 Do9en 888 'ase 888
"rovide e.amples of 6nits of measure that apply to your products





:. Is there a need to trac# the manufacturer;s item numbers* $es (o
<. Is there a need to trac# customer;s item numbers* $es (o
=. Is bar coding used* $es (o
&>. Is R+ID used* $es (o
&&. Do any inventory items- purchased or manufactured- have
associated engineering drawings- schematics- specsor
diagnostics that need to be available on?line* $es (o
&). %re cost layers adjusted for direct- indirect- or variable costs* $es (o
&,. %re inventory item units converted to other
units of measure for sale* $es (o
&/. Which of the following items are included in an inventory
item@s Aquantity available calculation.
a. Bty on "urchase !rder $es (o
b. Bty on 3ac# !rder $es (o
c. Bty on ales !rders $es (o
d. Bty %llocated $es (o
e. !ther $es (o
*tem *n'ormation
&. Do you have any items requiring 'atch Weights* $es (o
). Do you require 'ut 1engths or 'ut?offs* $es (o
,. What is the decimal precision for item quantities*

/. Do you trac# product si9e:
a. Dimension $es (o
b. Weight $es (o
2. Do you trac# any item attributes* $es (o
If yes- please e.plain



5. Do you trac# lot e.piration* $es (o
:. Do you trac# minimum shelf life* $es (o
<. Do you trac# 4ulti?Dimensional Inventory* $es (o
=. Do you require trac#ing non?stoc# items* $es (o
&>. Do you use part number validation* $es (o
&&. Do you store Digital images for Items* $es (o
&). Do you trac# vendor items for items* $es (o
&,. Do you require unlimited 6nits of 4easure for items* $es (o
&/. Do you require 6nlimited Cendors per Item* $es (o
&2. 0ow accurate are the inventory records in your current system: D
&5. What is your annual inventory turnover rate*
&:. What percentage of your 'ustomer ales !rders are shipped on
time with the e.act products and quantities ordered by the customer: D
&<. 'urrent Item
(umber ? 4a.imum 'haracters
(umber ? +ormat
Description ? 4a.imum 'haracters

&=. Do you plan on changing the format or length* $es (o
If yes- what is the new format 88

)>. (umber of 'urrent Item;s:
a. +inished Eoods
b. Raw 4aterials
c. 'omponent "art
d. ubassembly
e. 1abor
f. WI"
)&. Do your items fall into any logical AclassF groupings* $es (o
aintaining item c!asses can speed data entry for ne" customers and ma#e it easier to ma#e
changes to e$isting customers. Be ready to discuss possib!e groupings "hen "e arrive on site.
If yes- please e.plain


)). 1ist and describe the advantages andGor limitations of the current inventory ID structure G sub?
structure Hfle.ibility- efficiency- etcI.





),. 1ist and describe all desired changes G enhancements to the current inventory ID structure G sub?
structure.





)/. Do you require 1ot or erial (umber assignment in Inventory*
a. 1ot $es (o
Describe





b. erial $es (o
Describe





/ite *n'ormation
&. 1ist and describe all sitesGwarehouseGcompany locations that are currently used to store inventory:














). Do you require the ability to inquire on items in multiple companies*
$es (o
Ta7 *ssues
&. 1ist and describe all ta. issues associated with inventory items Hincluding internal use inventoryI.





). 1ist and describe all governmental reporting requirements- per state







,. 1ist and describe all governmental reporting requirements- per country






*tem Costing
&. 1ist and describe all multi?currency issues in detail- including the types of currencies involved
Hvaluation costing- processing- transacting- discounting- reporting- etcI




). What type of Inventory 'ostGCaluation 4ethodHsI do you use*
a. +I+! perpetual $es (o
b. +I+! periodic $es (o
c. 1I+! perpetual $es (o
d. 1I+! "eriodic $es (o
e. %verage perpetual $es (o
f. Weighted %verage $es (o
g. %ctual $es (o

Describe Requirement





Physical8Cycle Counts and "9C Trac:ing
&. Do you perform annual physical inventory counts* $es (o
). %re items categori9ed by %3' classification* $es (o
,. Do you perform 'ycle counts* $es (o
+requency



a. %re cycle counts tied to %3' classifications* $es (o
b. 'ounts done by item* $es (o
c. 'ounts done by bin* $es (o
/. Do you #eep a perpetual inventory* $es (o
Pricing
&. "romotion "ricing:
a. 3uy J get J free $es (o
b. Date ensitive $es (o
). Do you need matri. pricing* $es (o
,. Do you use customer specific pricing* $es (o
/. Do you allow users to override pricing* $es (o
2. Do you allow users access to cost and margin information* $es (o
5. What is the decimal precision for item pricing*

:. Do any of the following apply to how you price products or services:
a. "er 'ustomer or 'ustomer 'lass Trade Discount
that is applied to the total of the order $es (o
b. 1ine item discounts H4ar#downsI that are negotiated
on an order by order basis $es (o
c. tandard "ricing based on a specific type of 'ustomer
for e.ample: Retail- "referred- Distributor- etc* $es (o
d. tandard "ricing with Buantity 3rea#s by
!rder 1ine Item $es (o
e. tandard "ricing with Buantity 3rea#s based on total
!rder Buantity or Dollar Colume $es (o
f. 'ontract "ricing with pricing program start and end
dates- for specific 'ustomers or Eroups of 'ustomers $es (o
;itting
&. 1ist all inventory items that are #itted together to form other inventory items.








). Do you sell ales Kits* $es (o
Describe









,. Do you sell toc#ing #its* $es (o
/. Do you use a formal 3!4 process to assemble stoc#ing #its* $es (o
If yes- please e.plain







2. Do you build to !rder* $es (o
5. Do you assemble to order* $es (o
Trans'ers
&. Do you process one step HIntra?WarehouseI inventory transfers* $es (o
). Do you process two step H4ulti?iteI inventory transfers* $es (o
,. Do you transfer inventory internationally* $es (o
/. Do you use freight consolidators for international transfers* $es (o
2. %re there multiple ta. issues due to transfers* $es (o
If yes- please e.plain





5. What is the inventory visibility requirements needed during transfers*





%eports8Documents
&. "lease provide a list and copies of current automated and manual reports or
screen inquiries used for Inventory.
ReportGcreen (ame L"riority








% "riority 'odes:
CR - Critica! to running the business& must be avai!ab!e in ne" system
'F - 'sed fre(uent!y& "ou!d !i#e to have in ne" system
)*+ - )ice to have but cou!d !ive "ithout in ne" system
). 0ow are inventory items currently being grouped for reporting purposes*



,. 1ist and describe the advantages and limitations of current inventory reports Hfle.ibility- efficiency-
detail- supplyGdemand analysis- etcI.





/. 1ist and describe all desired changes G enhancements to current inventory reports.



2. 1ist and describe all additional inventory reports that are anticipated in the future Hconsidering
inventory growth- corporate e.pansion- etcI.



4isc. (otes








<or:'lo( "nalysis
&. Describe in detail current inventory wor#flow process:
HReceiptsTransfers'ycle 'ounting%djustmentsE1 "ostingI




). 1ist and describe the advantages of the current inventory wor#flow process Hincluding costing-
trac#ing- etcI.




,. 1ist and describe all desired changesGenhancements to current inventory wor#flow process.




/. 1ist and describe all anticipated changes to future inventory wor#flow process Hincluding valuation
methods- process costing- trac#ing- etcI.




2. "rovide a list of current inventory- including all inventory items and categories. What structure is
utili9ed to distinguish inventory types- product lines- etc* "lease e.plain the structure in detail.




*tem /torage
&. Do you store a particular item in multiple bins within the same warehouse*
$es (o
). Do you require multi?warehouse features* $es (o
If so- are they in different ta.ing districts* $es (o
,. Is bin validation required* $es (o
/. Do you trac# product rotation:
a. +I+! $es (o
b. 1I+! $es (o
"lease e.plain any other issues with Item storage:












Closing Process
&. Describe in detail closing process and procedures




). 0ow is closing of the E1 coordinated with the inventory module*




,. %re inventory transactions posted to E1 in detail or in summary*




4istory
Current 4istory %etention "nalysis$
ummary Detail
(umber of "eriods
(umber of $ears
1evel of detail to E1
/ales ,rder %e6uirements
#eneral
&. Data 'onversion Required $es (o
). What data will you want to migrate from your old system*
Item records with summary data
!pen items for each customer
+ull transaction detail
,. What is the daily order volume* $es (o
/. 0ow many average lines per order*
2. What is your order volume pea#*
5. Do you need credit card authori9ations* $es (o
:. Do you trac# item cross references* $es (o
<. Do you need to copy orders- quotes or invoices* $es (o
=. Do you need reason codes at the order level* $es (o
&>. Do you need reason codes at the line level* $es (o
&&. %re there any ongoing transaction integration requirements* $es (o
If yes- please e.plain







&). Do you anticipate the use of "rocess 0olds* $es (o
,$amp!e- A sign off by engineering on a custom product (uote type prior to a!!o"ing the (uote to be
printed. Process ho!d trigger points inc!ude- Printing& *ransferring& Fu!fi!!ing or Posting .ocuments.
If yes- please e.plain



&,. Will you allocate inventory on sales orders by: Document 1ine
&/. Do you require the ability to add items to Inventory
while entering orders* $es (o
&2. Do you process non?inventory !rder line items* $es (o
&5. What do you li#e about your e.isting system*



&:. What are your disli#es with your e.isting system*



&<. 'hec# all order types currently processed.
Buotes
Regular !rders
Recurring !rders
3lan#et !rders
3ac# !rders
Drop?hip !rders
'ash ales !rder
&=. %re customer purchase order numbers trac#ed in the system* $es (o
)>. %re service invoices Hno productsI required* $es (o
Customers
&. Do you trac# ales based on 'ustomer Territories $es (o
). Do your customers fall into any logical AclassF groupings* $es (o
aintaining customer c!asses can speed data entry for ne" customers and ma#e it easier to ma#e
changes to e$isting customers. Be ready to discuss possib!e groupings "hen "e arrive on site.
If yes- please e.plain


,. Do you have customers in other countries* $es (o
Sa!es *a$es
&. Do you charge sales ta.* $es (o
). 1ist the states for which you collect sales ta.:




,. 0ow are sales ta.es calculated and added to orders*
Commissions
&. %re salesperson commissions trac#ed:
a. 3y customer* $es (o
b. 3y territory* $es (o
). 7.plain how your current commission system wor#s


,. 'ommission calculation based on:
8888D of total product 1ine Item sales
8888D of Invoice total Hinlc. frght- ta.es- misc. chargesI
8888D of line item sales by product or product class H%ccblI
/. Is payment trigger based on: Invoice "ayment !ther
2. Do any orders require split commissions* $es (o
If yes- please e.plain



5. Do you trac# royalties* $es (o
If yes- please e.plain



Pricing/.iscounts
&. 0ow are sales prices determined*
a. Discounts $es (o
b. 4ar#ups $es (o
c. 4ar#downs $es (o
d. 3y customer $es (o
e. 3y item $es (o
f. !ther

). Do you allow price negotiations* $es (o
,. Do you set minimum gross profit margins:
a. "er item $es (o
b. "er !rder $es (o
/. Do you use a pricing matri.* $es (o
2. Do you use promotional pricing* $es (o
5. Do you use date sensitive pricing* $es (o
Sa!es 0rgani1ation
&. Define your e.isting ales organi9ation: Hnumber of salespeople- hierarchy- and geography- Internal
ales- +ield ales- etcI



). Do you have channelGdistributor sales* $es (o
If $es- how are they organi9ed*









,. 0ow does your sales team communicate today:
a. "hone $es (o
b. +a. $es (o
c. e?mail $es (o
d. "agers $es (o
e. Instant 4essenger $es (o
/. 0ow do you currently sell* What is a typical Mday in the lifeM of a salesperson*




,rder +ntry
&. Do you search for products by attributes* $es (o
). Do you process blan#et sales orders* $es (o
,. What is your daily order volume*
/. 0ow do you ta#e orders:
a. In?bound Telephone $es (o
b. !ut?bound Telephone $es (o
c. 7mail $es (o
d. Website N 3)3 $es (o
e. Website N 3)' $es (o
f. +a. $es (o
g. 'ity Des# $es (o
h. 7DI $es (o
i. +ield ales $es (o
j. Route ales $es (o
2. Will you require different document types for each type of order* $es (o
5. Do you use a pricing calculator* $es (o
:. Do you substitute products at the time of order* $es (o
<. Do you need technical documents attached to items* $es (o
=. Is up?selling a common tas#* $es (o
&>. Is cross?selling a common tas#* $es (o
&&. 0ow often do you want to create sales batches*
&). Do you send out order confirmations*
a. 7mail $es (o
b. +a. $es (o
c. 1etter $es (o
d. %( N %dvanced hipping (otice $es (o
=ul'illment
&. 0ow do you determine which orders to fill:
a. 3y customer priority $es (o
b. +irst come- first served $es (o
c. 'ustomer 'lass $es (o
d. Eeography $es (o
e. !ther $es (o
). Do you batch or wave pic# orders* $es (o
,. Do you pic# items in 9ones* $es (o
/. Do you anticipate utili9ing a separate fulfillment process
for any order types* $es (o
If yes- please list







2. Do you require a date and time stamped wor#flow process
during fulfillment* $es (o
/hipping
&. What are the current shipping methods used:
a. 6" $es (o
b. +ed 7. $es (o
c. D01 $es (o
d. 1T1 $es (o
e. +ull 1oad $es (o
f. %ir $es (o
g. Route $es (o
h. !ther $es (o
). 0ow are freight charges normally handled*









,. What is the average daily shipping volume*

/. What is the pea# shipping volume*

2. What days of the wee# do you ship:
4onday Tuesday Wednesday Thursday
+riday aturday unday
5. 7.plain the 3ill of 1ading process*



:. Do you do any compliance labeling* $es (o
If yes- please e.plain





<. hip Domestic* $es (o
=. hip international* $es (o
&>. Do you use 1oad planning* $es (o
&&. Do you utili9e rate shopping* $es (o
&). Do you need to send %(s* $es (o
&,. Do you have any service level cutoffs* $es (o
Hi.e. %ll orders shipped by )pm- please listI








Customer /ervice
&. Eive an e.ample of a Mday in the lifeM of a customer service representative H'RI:





). What is the flow of a service request*




,. 0ow does the 'R resolve the request*



/. What percent of phone callsGe?mails are resolved in the first contact*
2. 0ow is escalation handled*



5. Do you have contractsGwarranties* $es (o
a. If yes- what is the time*

b. 0ow are they trac#ed*






:. 0ow are contractsGagreementsGentitlements verified*



<. What is the relationship between ales and ervice*



=. 0ow many calls a day do you get for !rderGhipping Trac#ing Integration
Returns
Customer$
&. Do you require Return %uthori9ations* $es (o
). Do you trac# reason codes on returns:
a. "ricing $es (o
b. Warranty $es (o
c. Wrong "roduct $es (o
d. !ther $es (o
,. %re commissions adjusted* $es (o
/. %re all returns inspected* $es (o
2. Do you currently have a warehouse location for returned items
other than the main warehouse or location* $es (o
"lease note name

5. Do you currently trac# the life of your returns* $es (o
:. What options do you provide your customers with when items are returned to your company*
Repair and Return 'redit Replacement 'ross hip (one
(ote any differences:



&endor$
&. Do you return products to vendors* $es (o
). What is your current returns transaction volume*

,. Do you use a holding warehouse for returned items that will
be returned to your vendors* $es (o
"lease note name

/. Do you currently trac# the life cycle of your Return to Cendor
items HRTC;sI* $es (o
2. When returning items to vendors- are you limited to a credit-
or do you have multiple options* $es (o
(ote options:





5. When generating RTC;s- do you specify a sending Ofrom; and returning Oto; location.






:. Do you have vendors- whom you do a multitude of business with- that require item trac#ing*





<. Do you trac# reimbursement amounts for specific items to your vendors*






=. What returns management systems are currently in use- what is each system;s function- and how do
the systems interact*






Workflow Analysis
&. Describe the !rder "rocessing wor#flow from start Horder ta#enI to finish Hinvoice printingI





). Do you generate quotes* $es (o
If yes- please e.plain




,. Do you generate orders* $es (o
If yes- please e.plain



/. What is the flow after an order is submitted*









2. What are the steps in your sales cycle*







5. 0ow long is your typical sales cycle*
:. Do you useGsupport a specific sales methodology* $es (o
If yes- please e.plain







<. 0ow are credit memos G debit memos prepared and processed*








=. Do you create "!s from ales !rders when there is a
shortage of available inventory* $es (o
&>. What is wor#ing G not wor#ing with the current order processing wor#flow*












4istory
ummary Detail
(umber of "eriods
(umber of $ears
1evel of detail to E1
Closing Process
1. Discuss the closing process in detail:




2. Is the Eeneral 1edger closing coordinated with
the order processing module* $es (o
%eports8Documents
&. "lease provide a list and copies of current automated and manual reports or
screen inquiries used for Inventory.
ReportGcreen (ame L"riority





% "riority 'odes:
CR - Critica! to running the business& must be avai!ab!e in ne" system
'F - 'sed fre(uent!y& "ou!d !i#e to have in ne" system
)*+ - )ice to have but cou!d !ive "ithout in ne" system
4isc. (otes:




















*nvoicing %e6uirements
&. Will invoices be printed from the system* $n
). "rinter 4a#e88888888- 4odel888888888 to be used P Q 'opies88888
,. Do you want to maintain invoices as open items- or summari9e each period to a balance forward
amount*
/. 0ow do you age invoices N by invoice date H>?,>- ,&?5>- etc.I or by due date Hcurrent- >?,> overdue-
etc.I*
2. Will you want sales transactions posted to E1 accounts based on the customer information or
inventory item*
5. Do you trac# terms discounts available and not ta#en- or just discounts ta#en*
:. Do you want to maintain historical transactions to be able to print a historical trial balance*
<. What data will you want to migrate from your old system* Rust customer records with summary data-
open items for each customer- or full transaction detail* What will be the ongoing transaction
integration requirements*
=. When do you generate invoices:
a. %t the time of order*
b. 6pon hipment
c. %ccompany hipment
d. 6pon "ac#ing
e. Time "eriod: Daily- Wee#ly- 4onthly- etc.
&>. Do you consolidate multiple orders on an invoice*
&&. Do you apply any additional charges:
a. Delivery
b. Ta.es
c. 'ontainer Deposits
d. upport +ees
e. ervice +ees
&). "lease provide a list and copies of current automated and manual reports or
screen inquiries used for Invoicing.
ReportGcreen (ame
L"riority









% "riority 'odes:
CR - Critica! to running the business& must be avai!ab!e in ne" system
'F - 'sed fre(uent!y& "ou!d !i#e to have in ne" system
)*+ - )ice to have but cou!d !ive "ithout in ne" system
4isc. (otes:










Purchase ,rder %e6uirements
General
&. Data 'onversion Required $es (o
). What data will you want to migrate from your old system*
Item records with summary data
!pen items for each customer
+ull transaction detail
,. %re there any ongoing transaction integration requirements* $es (o
If yes- please e.plain







/. Do you anticipate the use of "rocess 0olds* $es (o
7.ample: % sign off by engineering on a custom product quote type prior to allowing the quote to be
printed. "rocess hold trigger points include: "rinting- Transferring- +ulfilling or "osting Documents
If yes- please e.plain


2. Do you require the ability to add items to Inventory
while entering orders* $es (o
5. Do you process non?inventory !rder line items* $es (o
:. What do you li#e about your e.isting system*



<. What are your disli#es with your e.isting system*



=. Do you need to trac# line item level handling costs which
are added to the cost of the Item* $es (o
&>. Do you purchase- manufacture- andGor outsource inventory* $es (o
2f so& p!ease provide a !ist of a!! inventory items that are purchased& manufactured& and/or outsourced.
&&. %re there multiple buyers who purchase specific inventory items* $es (o
&). 0ow many vendors or suppliers do you use*

&,. Do you purchase any outsourcing services* $es (o
If yes- please e.plain




%e6uisitions
&. Do you utili9e requisitions prior to purchasing* $es (o
). Do you use a requisition approval process* $es (o
,. Do you trac# requisition status* $es (o
Purchasing
&. 'hec# all purchase order types currently processed.
a. tandard
b. Drop hip
c. 3lan#et
d. Drop hip 3lan#et
). Typically- how many purchase orders H"!sI are processed in a wee#*
,. What is the daily purchase order volume*
/. 0ow many average lines per purchase order*
2. What is your purchase order volume pea#*
5. Do you commit purchase items to ales !rders* $es (o
:. Is there a "urchase %pproval "rocess* $es (o
<. Do you purchase direct to "rojects* $es (o
=. Do you purchase direct to Wor# !rders* $es (o
&>. %re purchase order budget commitments required* $es (o
&&. Is "urchase !rder to ales !rder Integration required* $es (o
&). Do you use template "urchase !rders* $es (o
If yes- please e.plain







%eceiving
&. Do you receive to a receiving location and then put?away* $es (o
). Do you receive directly to bins* $es (o
,. Do you accept blind receipts* $es (o
/. %re any inventory items sent to Buality 'ontrolG%ssurance
for inspectionGtesting* $es (o
2f so& p!ease provide a !ist of a!! items sub3ect to inspection or testing.
2. Do you require and Item Bty Tolerance at Receipt* $es (o
5. Do you use receiving reports* $es (o
:. Do you match vendor pac#ing slips to
purchase orders and invoices* $es (o
<. %re 4ultiple Invoices per Receivers matched* $es (o
=. Do you match multiple Receivers per Invoice $es (o
&>. (umber of Receipts
&&. +requency of Receipts
&). Do you trac# 1anded 'osts:
a. 3arge 'ost Trac#ing $es (o
b. 'ustoms Inspection 'ost Trac#ing $es (o
c. Drayage 'ost Trac#ing $es (o
d. Duty 'ost Trac#ing $es (o
e. ET 'ost Trac#ing $es (o
f. !ceanG%ir +reight 'ost Trac#ing $es (o
g. Rail 'ost Trac#ing $es (o
h. C%T 'ost Trac#ing $es (o
i. 6ser Defined 'ategories $es (o
j. 6ser Defined 'odes $es (o
&,. Do you require holds of any #ind:
#. 1otGerial 0old $es (o
l. 1ocation 0old $es (o
m. B% Reporting $es (o
n. B% Inquiry $es (o
o. Weight 'hec#ing $es (o
p. !ther $es (o
&endor %eturns
&. Do you use a formal process when returning items to vendors* $es (o
If yes- please e.plain


). 0ow many vendor returns do you process a year*
4istory
ummary Detail
(umber of "eriods
(umber of $ears
1evel of detail to E1
Closing Process
&. Discuss the closing process in detail:




). Is the Eeneral 1edger closing coordinated with the purchasing module* $es (o
%eports
&. Will you need to print "urchase !rder %c#nowledgment forms* $es (o
). "rinter:
4a#e
4odel
,. "lease provide a list and copies of current automated and manual reports or
screen inquiries used for "urchasing.
ReportGcreen (ame
L"riority









% "riority 'odes:
CR - Critica! to running the business& must be avai!ab!e in ne" system
'F - 'sed fre(uent!y& "ou!d !i#e to have in ne" system
)*+ - )ice to have but cou!d !ive "ithout in ne" system
4isc. (otes:








)otes$

















Than: you 'or ta:ing the time to 'ill in this valuable in'ormation0 Please 'or(ard any architectural
diagrams, special re6uirements, or other in'ormation you believe (ill be use'ul to the "pplication
Consultant0