Check Depositing entry

1) When goods sales to customers

Customer account
To Sales account

2) When check received from Customers
Check deposit account
To Customer account

3) When deposit check is clear
Bank Account
To Check deposit account

Check issue entries

1) When goods purchased from Vendor
Purchase account
To Vendor account

2) When check issued to vendors
Vendor account
To check issue account

3) When issued check is cleared
Check issue Account
To Bank Account

Go to FS00 Create the following GL accounts

1) HDFC Bank Account Under Assets
2) HDFC Check deposit account Under Assets
3) HDFC Check issue Account - Under Liabilities

Note: When you create the Check deposit and Check issue account Activate the opening item
Management check box in control data tab

Create HDFC Bank as House bank (FI01)
Note: Refer the House bank creation procedures

Check Deposit Setting

Path: Spro Img Financial Accounting new Bank Accounting Business Transaction
Check deposit

Define Posting keys and Posting rules for Check Deposit

Chart of Account CHAC
Click on new entries
Create Account Symbol
Account Text
T1CD Check Deposit
Press enter key and Save
Double click on Assign account to Account symbol
Click on new entries

Account symbol Account mode Currency GL Account
T1CD + (for all bank) INR Check deposit account
Press enter key and Save

Double click on create key for posting rules
Click on new entries
Posting rules Text
T1CD Check deposit
Press enter key and Save

Double click on define Posting rules
Click on new entries
Posting rule T1CD
Posting area 1 (Bank account)
Debit Credit
Posting key 40 Posting key - 15
Acct Symbol T1CD

Documents type - DZ
Posting type 3 (Post subledger)
Press enter key and Save
Come back four times

Create and Assign Business transaction (OT53)

Path: Same

Click on New entries
Transaction + - Post rule Text
T1CD + T1CD Check Deposit
Press enter key and Save

Go to FD01 Create a Customer account
Go to F-22 Post Customer invoice with 100000 on 15-08-09 (Note the invoice Number)

Check Depositing Procedures (FF68)

Now a check received from customer 100000 on 20-08-09 and Deposited in HDFC Bank

Path: Sap easy access Accounting Financial accounting Banks Incomings Check
deposit Manual entry

Company code - TAST House bank HDFC Account ID CURR
Group 00001 Transaction T1CD Post date 20-08-09
Value date 20-08-09 Currency INR
Activate Bank posting only
Bank posting Session Ubaid
Sub-ledger Session Ubaid
Press enter key
Amount Check no Issuer Banking key Document No Invoice No
100000 123 Customer Num 888 Give Docu No Give Invoi
Press enter key two times and Save

Printing

Go to check deposit transaction in menu bar Print Individual list
Output devise LP01
Number of Copies 1
Click print preview tab
Come back for posting

For posting

Now go to System in menu bar Services Batch input Session Select your Session
Select Process/for ground
Click on process tab
Press enter key again Press enter key
Business area TAMU (Tick mark)
Press enter
Search term -
Customer Customer reference number (tick mark) (tick mark)
Business area TAMU
Press enter key
Come back wise

Now go to FB03 for documents display check the latest documents in DZ Documents type

Display of check deposit balances

Go to FS10N for display of GL balances
GL Check Deposit Account
Company code - TAST Fiscal year 2009
Business area TAMU
Press F8 for execute

Display of Check Deposit status

Go to FBL3N for display changed line items
GL Check deposit account
Company code TAST
Select all item radio botton
Note: Now it will be shown as an open item. When deposited check clear at that time it will be
shown as Cleared item

Check issue Procedures

Go to F-43 Post vendor invoice 50000 on 20-08-09

Issue the 50000 check against the above invoice on 20-08-09

Go to F-53

Documents date 20-08-09 Type KZ Company code TAST
Posting Date 20-08-09 Period 04 Currency INR
Document header text Vendor Std Payments
Clearing text Vendor std payments
Bank data
Account - HDFC Check issue Account Business area TAMU
Amount - 50000
Text Vendor std payments
Open item selection
Account - Vendor Account
Click on process open item tab
Activate the clearing invoice line item Simulate and Save

Note: Now the amount in check issue account shown as an Open item. It will clear only after
receiving Bank reconciliation Statements (BRS) from the Bank


BANK RECONCILIATION STATEMENTS (BRS)

Settings in Img

Path: Spro Img Financial Accounting new Bank Accounting Business Transaction
Payment transaction Manual bank statements

Define Posting keys and Posting rules for Manual bank statements

Click on new entries
Chart of Accounts - CHAC
Click on new entries
Create Symbol Text
T1DC Deposit Clearing
T1IC Issued Clearing
T1BC Bank Charges
T1MB Main Bank
Press enter key and Save
Double click on
Assign Accounts to Account symbol
Click on new entries
Account Symbol Account Mode Currency GL Accounts
T1DC + INR Check Deposit Account
T1IC + INR Check Issue Account
T1BC + INR Bank Charges Account
T1MB + INR HDFC Bank Account
Press enter key and Save
Double click on create keys for posting rules
Click on new entries
Posting rules Text
T1CD Deposit clearing
T1IC Issued Clearing
T1BC Bank charges
T1MB Main Bank
Press enter key and Save
Double click on Define posting rules
Click on new entries

1) Posting rule T1CD
Posting area 1
Debit
Posting key 40
Account symbol T1MB
Credit
No need for posting key
Account symbol T1CD
Document type SA
Posting type 5 (credit clear GL account)
Press enter key and Save
Press F8 for next entry

2) Posting rule T1IC
Posting area 1
Debit
No need for Posting key
Account symbol T1IC
Credit
Posting key - 50
Account symbol T1MB
Document type SA
Posting type 4 (clear debit GL account)
Press enter key and Save
Press F8 for next entry

3) Posting rule T1BC
Posting area 1
Debit
Posting key 40
Account symbol T1BC
Credit
Posting key - 50
Account symbol T1MB
Document type SA
Posting type 1
Press enter key and Save
Come back five times

Create and Assign Business transaction (OT52)

Path: Same

Click on new entries
Trans +- Post rule Text
T1CD + T1CD Deposit Check Clearing
T1IC - T1IC Issued Check Clearing
T1BC - T1BC Bank Charges
Press enter key and Save
Come back wise

Bank Reconciliation (For deposit check clearing) (FF67)

Path: Sap easy access Accounting Financial Accounting Banks Incomings Bank
statements Manual entry

Company code - TAST House bank HDFC bank Account ID - CURR
Statements Number 00001 Statements Date 15-09-09
Closing balance 100000
Activate Bank posting only
Bank posting session - Ubaid
Sub-ledger session Ubaid
Press enter key
Trans Value date Amount
T1CD 15-09-09 100000 (Total deposit check amount)
Press enter key and Save
Go to Bank statements in Menu bar Post Individual statements
Run the Session

Now Go to FB03 for documents display. Check the latest documents in SA documents type

Now Go to FBL3N Check the Check deposit account status. Now it will be shown as Cleared
items
Now Go to FS10N Check the HDFC Bank balance it will be 100000

Bank Reconciliation ( Check issue clearing) (FF67)

Path: Sap easy access Accounting Financial Accounting Banks Incomings Bank
statements Manual entry

Company code - TAST House bank HDFC bank Account ID - CURR
Statements Number 00002 Statements Date 20-09-09
Opening balance - 100000
Closing balance 49500 (49500 = 100000-50000 (Check issue)-500 (Bank Charge))
Posting date 20-09-09
Activate Bank posting only
Bank posting session - Ubaid
Sub-ledger session - Ubaid
Press enter
Trans Value date Amount
T1IC 20-09-09 -50000
T1BC 20-09-09 -500
Press enter key and Save
Go to Bank statements in Menu bar Post Individual statements
Run the Session

Now Go to FS10N Check the HDFC Bank balance it will be 49500

Now Go to FB03 for documents display. Check the latest documents in SA documents type

Now Go to FBL3N Check the Check deposit account status. Now it will be shown as Cleared
items

Check Bouncing (Check rejected without Sufficient balance)

Go to F-22 Post Customer invoice with 80000 on the 15-08-09

Now Go to FBL5N Check the Customer status Now it will be shown as an open item

Check received from Customer 80000 on 15-08-09 and this check was deposited in HDFC Bank
account

Go to F-28 Post the following documents

Documents date 15-08-09 Type DZ Company code TAST
Posting date 15-08-09 Period - 04 Currency - INR
Document header text Check deposit
Clearing text Check deposit
Bank Data
Account - HDFC Check Deposit Account
Business area TAMU Amount 80000
Text Check Deposit
Open item selection
Account Customer Account
Click on Process open item tab
Activate the clearing line item. Simulate and Save
(Note on the Payment documents Number 1400015)
Go to FBL5N Check the Customer Status now it will shown as Cleared item
On 16-08-08 we got a message from bank the deposit check was bounce
Now we are canceling the deposit check with Reset Cleared item