Cashbook Sample

Excel Skills | Cashbook & Bank Reconciliation Template
About this template

This template enables users to record deposit and withdrawal transactions for multiple bank accounts and automatically produces a monthly cashbook
report and a bank reconciliation. The cashbook report can be compiled for any 12 month reporting period by simply entering the appropriate start date
in a single input cell and the report can be viewed on an individual account or consolidated basis. The 30 default accounts that are included on the
report can be customized and an unlimited number of additional accounts can be added if required. The template also accommodates petty cash
transactions and sales ta calculations.
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About this sample file
This #cel document is only a sample of the cashbook ( bank reconciliation template. )e*ve created this sample to enable customers to view the
layout and features of this template. %ou will therefore not be able to use this version of the template ' the full version of the template can only be
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2age 3 of 13
Instructions
The following sheets are included in this template4
Record Cashbook Transactions
###$excel%skills$com
This template enables users to record deposit and withdrawal transactions for multiple bank accounts and automatically
produces a monthly cashbook report and a bank reconciliation. The cashbook report can be compiled for any 12 month
reporting period by simply entering the appropriate start date in a single input cell and the report can be viewed on an
individual account or consolidated basis. The template also accommodates petty cash transactions and sales ta
calculations.
Note: Refer to our Service Based and Trade Based Accounting templates if you require a more comprehensive monthly
accounting solution that includes an income statement, cash flow report and alance sheet! "ur accounting templates also
automatically calculate detors, creditors, cash and sales ta# alances!
The cashbook template also facilitates performing a bank reconciliation for any bank account by simply entering or
copying all cashbook transactions onto the 5ata sheet and entering the appropriate bank statement date for each
cashbook transaction. The bank reconciliation on the 6econ sheet is calculated automatically from the cashbook entries
and can easily be rolled forward for the net monthly period or rolled back to display the bank reconciliation for any
previous period.
Set%up ' this sheet enables users to enter the appropriate business name ( sales ta percentage and to add additional
bank account codes to the template. - list of the input error codes that can be encountered on the 5ata sheet is also
included on this sheet.
&ata ' all cashbook transactions should be entered on this sheet or copied from an accounting program eport file. %ou
can add additional columns in order to match the columns on this sheet to the format of any accounting program eport
file but note that all the eisting columns should be retained. -fter recording all the appropriate cashbook entries on this
sheet" the bank statement date of each transaction should be entered in column 7.
Cashbook ' the cashbook report on this sheet is automatically compiled based on the transactions that are entered on the
5ata sheet and the start date that is specified in cell 51. The report can be compiled for an individual bank account by
selecting the appropriate bank code from the list bo in cell 52 or a consolidated report for all bank accounts can be
compiled by simply clearing the contents of the list bo. %ou can also compile a report that included only deposits or
withdrawals by selecting the appropriate item from the list bo in cell 53. The default accounts on this sheet can be
amended and you can add as many accounts as required.
Recon ' this sheet includes a bank reconciliation report that is automatically compiled based on the cashbook transactions
that are recorded on the 5ata sheet. -ll the calculations on this sheet are automated and the only user input that is
required is entering the appropriate bank code in cell 8." the reconciliation date in cell 81 and the actual bank statement
balance in cell 821.
-ll cashbook transactions should be entered or copied onto the 5ata sheet. -ll the columns with a yellow column heading
require user input while the columns with a light blue column heading contain formulas that should be copied for each new
transaction that is entered. The sheet includes the following columns4
Transaction &ate % enter the cashbook transaction date in this column. This is the date that a deposit is received or a
payment is made. 9ote that all dates should be entered in accordance with the regional date settings that are specified in
the +ystem :ontrol 2anel.
Transaction T!pe % select" enter or copy a ;5; to identify all deposit transactions and a ;); to identify all withdrawal
transactions. - list bo has been included in this column in order to simplify selecting the appropriate transaction type but
you can also copy the appropriate character from one of the eisting cells in this column.
Customer ' Supplier ' enter the name of the appropriate customer or supplier to which the transaction relates.
Reference % enter a transaction reference in this column that will enable you to trace the transaction to its supporting
documentation. <or eample4 an invoice number" bank statement reference" receipt number or a reference to a debit order
can be used.
&escription % enter a brief description of the transaction which will enable you to easily determine the nature of the
transaction.
(nclusi)e Amount % all deposits and withdrawals should be entered as positive values. Transaction reversals can be
entered as negative values but note that all negative values will be flagged in the #rror :ode column. -ll transaction
amounts should be entered inclusive of sales ta.
Tax Code ' select a ta code from the list bo. - ta code of - should be selected for all cashbook transactions that are
sub=ect to sales ta and a ta code of # should be selected for all cashbook transactions that are eempt of sales ta.
On this sheet
This sheet includes detailed instructions
on settin" up and usin" this template$
On this sheet
This is the only
protected sheet in the
full version of the
template!
2age . of 13
Instructions
On this sheet
On this sheet
Error Codes
Bank Code ' select the appropriate bank account code from the list bo in this column. The template includes 3 default
bank account codes and a petty cash code but you can add additional bank accounts on the +et'up sheet by inserting a
new row anywhere between the first bank code and the petty cash code >2:?" entering a new bank code in column - and
entering a description of the new bank account in column 8.
Account *umber ' select the appropriate account number from the list bo. The list bo in this column will include the
account numbers and descriptions of all the accounts that have been added to the :ashbook sheet. 9ew accounts
therefore need to be added to the :ashbook sheet before being available for selection.
Statement &ate % review the actual bank account statement and enter the appropriate bank statement date for each of the
cashbook transactions that have been recorded on this sheet. 9ote that you should leave the statement date blank if a
cashbook entry cannot be traced to the actual bank statement.
Cashbook Balance ' this column includes a calculation of the cashbook balance for the appropriate bank account which
is based on the transaction date that is entered in column -. <or transactions on the same date" the sequence in which the
transactions are included on the 5ata sheet determines which transactions are included first in the calculation.
Sales Tax Amount ' the sales ta amounts in this column are calculated based on the ta code that is selected in column
@ and the sales ta percentage that is specified in cell :0 on the +et'up sheet. 9ote that all the amounts in this column
should be pasted as values before entering a new sales ta percentage if an amendment in the sales ta percentage is
required.
Exclusi)e Amount ' the amounts in this column eclude the sales ta that is calculated in the previous column and are
calculated by deducting the sales ta amounts from the inclusive amounts in column <.
Cashbook Balance &ate ' the dates that are calculated in this column are used in order to determine the cashbook
balances in column A.
Error Code ' the formula in this column displays an error code if an input error has occurred. The appropriate error code
will be highlighted in orange until the error is rectified. 6efer to the error codes section of the instructions for more
guidance on how to resolve input errors.
Note: The list o# in the Account column contains oth the account numer and the account description ut only the
appropriate account numer should e selected when allocating transactions! $#cel actually does not allow for the
inclusion of two columns in a list o# ut we have implemented a wor% around to include oth the account numer and
description in the list o# in order to ma%e it easier to select the appropriate accounts! &owever, ecause of the
implementation of this feature, you will not e ale to enter the account numer into the Account column and all account
numers should therefore e selected from the list o# or copied from one of the e#isting, similar entries on this sheet!
-s we mentioned before" you can add additional columns to the 5ata sheet if required in order to match this sheet to the
format of any accounting program eport files but you should not delete any of the eisting columnsB Cf you delete an
eisting column" this may result in calculation errors.
Note: All the transactions on the 'ata sheet should e entered in a continuous cell range otherwise some transactions
may not e included in the cashoo% and an% reconciliation reports! No lan% rows should therefore e inserted
anywhere etween the first and last rows on the 'ata sheet!
Note: (e have activated the Auto )ilter feature on the 'ata sheet! This useful feature enales you to filter the transactions
that are included on this sheet according to requirements! )or e#ample, the *ustom filter option can e used to display all
transactions dated etween the first and last day of a month in order to compare the cashoo% entries of a particular
month to the actual an% statement! Similarly, all transactions with a lan% value in the Statement 'ate column can e
selected in order to compile a report of all the cashoo% transactions that are not yet reflected on the actual an%
statement!
The following error codes may result from inaccurate input on the 5ata sheet and will be displayed in the #rror :ode
column and highlighted in orange. The heading of the affected input column will also be highlighted in orange4
+ $, - this error code means that the statement date that has een entered in column . is efore the transaction date in
column A! Statement dates can never e efore the transaction dates and the error can therefore e rectified y either
amending the appropriate transaction date or the statement date!
2age 1 of 13
Instructions
On this sheet
On this sheet
Recording the Opening Cashbook Balances
+ $/ - this error code means that an invalid transaction type has een selected in column B and the error can e rectified
y selecting either a ' for deposits or a ( for withdrawals from the list o# in column B!
+ $0 - this error code means that a negative value has een entered in column ) as the inclusive transaction amount! All
amounts must e entered as positive values and the appropriate transaction type in column B determines whether the
amount is treated as a positive amount 1deposit2 or a negative amount 1withdrawal2 for cashoo% calculation purposes! )or
transaction reversals, we therefore recommend entering a positive value and selecting an alternative transaction type!
+ $3 - this error code means that the account numer that has een selected in column I is invalid! All the accounts that
have een entered on the *ashoo% sheet will e included in the list o#es in column I and the error can therefore e
rectified y simply selecting a valid account numer from the list o#! New accounts must e created on the *ashoo%
sheet efore eing availale for selection!
+ $4 - this error code means that the an% account code that has een selected in column & is invalid! All the an%
account codes that have een created on the Set-up sheet will e included in the list o#es in column & and the error can
therefore e rectified y simply selecting a valid an% account code from the list o#! New an% account codes must e
created on the Set-up sheet efore eing availale for selection!
Note: Input errors may result in inaccurate cashoo% and an% reconciliation calculations and it is therefore imperative that
all errors are resolved efore reviewing the cashoo% report on the *ashoo% sheet or the an% reconciliation on the
Recon sheet!
The following procedure needs to be completed in order to record the opening cashbook balances of eisting bank
accounts4
+ $nter a transaction on the 'ata sheet for the opening an% statement alance! The transaction date and the statement
date of the opening alance should e the same! A transaction type of 5'5 should e used for a positive alance and a
transaction type of 5(5 for a negative alance 1amount should however e a positive value2! The transaction reference
and description should indicate that the transaction relates to the opening an% statement alance and the transaction
should e dated on the last day of the month efore the first monthly period that needs to e included in the cashoo%!
+ $nter or copy all the outstanding deposits and withdrawals as at the last day of the month efore the first month that
needs to e included in the cashoo% onto the 'ata sheet! These outstanding entries should include all transactions that
need to e included in the opening cashoo% alance ut have not yet een included on the actual an% statement! The
cashoo% transaction dates should e entered in column A and the an% statement dates should e left lan% until the
transactions are included on the actual an% statement!
$#ample: If the first monthly period that you want to include in the cashoo% is 6arch, the actual an% statement alance
as at /7 )eruary should e entered as a transaction on the 'ata sheet! The transaction date and statement date should
e /7 )eruary and a transaction type of ' should e selected if the alance is positive and a transaction type of (
should e selected if the alance is negative! All outstanding deposits as at /7 )eruary should e recorded y selecting a
transaction type of ' and entering the actual cashoo% transaction dates in column A! All outstanding withdrawals as at /7
)eruary should e entered y selecting a transaction type of ( and entering the actual cashoo% transaction dates in
column A!
$#ample: If an outstanding cheque was issued on the ,4th of )eruary and the cheque has not een processed through
the actual an% statement y the /7th of )eruary, the cheque should e recorded y selecting a transaction type of (
and entering the date of the cheque in column A 1,4th of )eruary2! The statement date should e left lan% until the
cheque numer is included on the actual an% statement and only then will this date e entered in the Statement 'ate
column 1the statement date will therefore e a date after /7 )eruary2!
Cn order to check if the opening cashbook balance has been entered accurately" enter any subsequent date in cell 81 on
the 6econ sheet. The calculated bank statement balance should agree to the opening bank statement balance that was
specified on the 5ata sheet" the opening cashbook balance should agree to the balance according to any previously used
:ashbook >if applicable? and the outstanding deposit and withdrawal totals should agree to the sum of the transactions
that have been entered on the 5ata sheet >entries dated on or before the opening balance date that have not yet been
included on the bank statement?.
2age 0 of 13
Instructions
On this sheet
On this sheet
Transfers between Bank Accounts
Petty Cash Transactions
Creating Additional Bank Accounts
Cashbook Report
Note: This procedure should e repeated for all the an% accounts that need to e included in the template! 8etty cash
accounts typically have no outstanding items and only the alance of the cash on hand at the end of the month prior to the
first month that is included in the template therefore needs to e specified!
)hen funds are transferred between two bank accounts" the deposit and withdrawal entries both need to be recorded.
The deposit entry should be recorded by selecting the bank account into which the funds are transferred and the
withdrawal entry should be recorded by selecting the bank account from which the funds are transferred.
)e recommend creating a cash transfer control account on the :ashbook sheet and selecting this account in column C on
the 5ata sheet when recording transfers between bank accounts. 8y using a single account for bank transfers" you can
therefore easily determine when only one of the entries has been recorded. )e&ve created a default cash transfer control
account >8+'3DD? on the :ashbook sheet but you can use another account if you are using an eisting account structure.
Note: 9ou can chec% whether the alance of the cash transfer control account is nil y clearing the contents of the an%
account code list o# on the *ashoo% sheet in cell '/ in order to display the cashoo% totals for all an% accounts! If a
total is not nil, the transactions for the appropriate period should e investigated in order to determine why the allocations
to the cash transfer control account do not result in a nil alance!
Note: If a an% account code is selected in cell '/, the total for the cash transfer control account will proaly not e nil
ecause only one side of the transfer would e ta%en into account! This total represents the total funds transferred from
the selected an% account to any other an% account or the reimursements of petty cash!
-lthough petty cash does not actually represent an actual cashbook which has a bank statement" we have included a
default bank code >2:? for petty cash in the template in order to facilitate also recording petty cash transactions. The
statement dates that are entered for the petty cash account in column 7 on the 5ata sheet should therefore be the same
as the transaction dates that are entered in column -.
The template includes three default bank accounts and a petty cash account. The default bank codes and descriptions of
these accounts are included on the +et'up sheet. -dditional bank accounts can be added to the template by simply
inserting the required number of new rows anywhere between the first bank code and the petty cash code" entering a new
bank code in column - and entering a description of the bank account in column 8.
-s soon as the new bank account codes have been created" the codes will be available for selection from the bank code
list boes on the other sheets. 9ote that the default bank codes and descriptions of the bank accounts on the +et'up sheet
can also be amended if required.
Note: After adding additional an% accounts, you also need to copy the formulas at the ottom of the *ashoo% sheet in
order to include the closing alance calculations of all the an% accounts on the *ashoo% sheet!
The cashbook report on the :ashbook sheet is automatically compiled based on the transactions that are recorded on the
5ata sheet" the start date that is specified in cell 51 and the bank account code that is selected in cell 52. The report
includes 30 default accounts but you can add additional accounts and customize the default account numbers and
descriptions as required.
Ct is also not necessary to use the default account format which consists of a two letter code indicating income statement
and balance sheet accounts and a 3 digit number indicating the account group and account number. %ou can specify any
account number format by simply editing the account numbers in column - on the :ashbook sheet and entering the
appropriate account descriptions in column 8.
2age 3 of 13
Instructions
On this sheet
On this sheet
+erformin" a Bank Reconciliation
Ban% Statement 'ates
Ban% Reconciliation
-dditional accounts can be added by simply inserting a new row at the appropriate row location" entering the new account
number and description and copying all the formulas in the columns with a light blue column heading from one of the
eisting rows >ecept for the row that contains the sales ta control account?.
%ou can also delete accounts if you wish to do so but care should be taken not to delete accounts to which entries have
been allocated on the 5ata sheet because this may result in inaccurate cashbook calculations. Cf an account is deleted
and entries have been allocated to the account" the appropriate rows on the 5ata sheet will contain an #. error code in
the #rror :ode column on the 5ata sheet. - new account allocation will then have to be selected in order to rectify the
errors.
The 12 month reporting period that is included in the cashbook report is determined based on the start date that is entered
in cell 51. -fter specifying the initial opening balances" the cashbook report can be rolled forward for an unlimited number
of future periods by simply entering a new start date in cell 51. -ll the cashbook calculations are automatically ad=usted
based on the date that is specified.
The cashbook report can be compiled for a single bank account by simply selecting the appropriate bank account code
from the list bo in cell 52 or a consolidated cashbook report which includes all the bank accounts and the petty cash
account can be compiled by simply clearing the contents of the list bo in cell 52.
%ou also have the option of including all cashbook transactions >the default selection? or only including deposit or
withdrawal type transactions by simply selecting the appropriate transaction type from the list bo in cell 53 on the
:ashbook sheet.
Note: The formulas that have een included in the row that contains the sales ta# control account differ from the formulas
that have een included in the other rows! 9ou can change the account numer of the sales ta# control account if required
ut care should e ta%en not to copy the formulas in this row to any other rows when creating new accounts otherwise the
cashoo% calculations will not e accurate!
Note: The closing alances of all the default an% accounts at the end of each monthly period are included elow the
cashoo% report! If you create additional an% accounts on the Set-up sheet, the formulas that are used to calculate the
closing alance will need to e copied to the appropriate numer of additional rows in order to also include the closing
alances of the additional an% accounts on the *ashoo% sheet!
The automated bank reconciliation on the 6econ sheet is compiled based on the bank statement dates that are entered in
column 7 on the 5ata sheet. Esers therefore need to obtain a copy or etract of the actual bank statement and enter the
statement dates of all the cashbook entries that are included on the 5ata sheet. Cf a transaction does not appear on the
actual bank statement" the statement date should be left blank.
)e recommend that you sort all the entries for the appropriate bank account on the 5ata sheet in ascending order based
on the transaction dates in column - in order to simplify the recording of the appropriate statement dates. 9ote that the
dates can be entered or copied from the Transaction 5ate column >if the same dates apply? and should be recorded in
accordance with the regional date settings that are specified in the +ystem :ontrol 2anel.
)e also recommend that you make a tick mark net to the entries on the actual bank statement to ensure that the
statement dates of all entries have been recorded on the 5ata sheet. -fter entering the statement dates of all the entries
that appear on the bank statement" open the 6econ sheet in order to review the bank reconciliation.
+elect the appropriate bank account code from the list bo in cell 8. and enter the appropriate date on which the
reconciliation needs to be performed in cell 81 ' all the calculations on the 6econ sheet will be updated automatically
based on the reconciliation date that is specified.
2age F of 13
Instructions
On this sheet
On this sheet
+ The statement date in column . has een entered incorrectly!
+ An entry that appears on the an% statement has not een recorded on the 'ata sheet!
+ The transaction amount differs etween the 'ata sheet and the actual an% statement!
Note: If you clear the contents of the an% account code list o# in cell B3, all the calculations on the Recon sheet will e
ased on all the transactions that are included on the 'ata sheet and it may therefore e difficult to reconcile any
individual an% account to an actual an% statement! (e therefore recommend performing an% account reconciliations on
an individual account asis and only clearing the list o# if you want to view a consolidated reconciliation for all the an%
accounts and the petty cash account!
The total of all withdrawal and deposit entries for the selected bank account will be included under the :urrent $onth
Transactions section of the report. These totals include all the entries between the 1st day of the month and the date that
has been specified as the reconciliation date in cell 81. -ll withdrawals have a transaction type of ;); in column 8 on the
5ata sheet and all deposits have a transaction type of ;5; in column 8 on the 5ata sheet.
Note: All the current months: entries are included in these totals regardless of whether the transactions appear on the an%
statement 1and therefore contain a statement date in column . on the 'ata sheet2!
Note: Transactions dated 1in the Transaction 'ate column on the 'ata sheet2 after the reconciliation date are not included
in the calculations on the Recon sheet! The *ashoo% *losing Balance will therefore e the net total of all deposits and
withdrawals that are recorded on the 'ata sheet and dated on or efore the reconciliation date that has een specified in
cell B4!
+imilarly" the outstanding withdrawal and deposit totals include all the entries that are dated before the reconciliation date
>in the Transaction 5ate column on the 5ata sheet? and contain statement dates >in column 7 of the 5ata sheet? that are
dated after the reconciliation date or have been left blank >entries that are therefore not yet reflected on the actual bank
statement?.
The :alculated 8ank +tatement 8alance is arrived at by deducting the outstanding deposits total from the :ashbook
:losing 8alance and adding the outstanding withdrawals to this balance. The calculation therefore reflects the cashbook
balance before taking the entries that do not appear on the bank statement into account. This amount should therefore
agree to the actual bank statement balance as at the reconciliation date.
The -ctual 8ank +tatement 8alance on the reconciliation date should be entered in cell 821 and cell 823 reflects the
difference between the calculated and actual bank statement balances. :ell :23 will contain a green ;ok; message if the
two balances are equal and a red ;error; message if the balances are not equal.
If an error is displayed, it eans that the entries on the actual bank stateent and the cashbook entries on the
!ata sheet do not reconcile" There could be a nuber of e#planations for an error being encountered$
+ An entry that is included on the 'ata sheet does not appear on the an% statement ut a statement date has een
entered in column . for the particular entry!
+ An entry that is included on the 'ata sheet appears on the an% statement ut a statement date has not een entered in
column . for the particular entry!
-s you can see" there are a number of reasons why an uneplained difference can be encountered after performing a
bank reconciliation. Ct is therefore absolutely essential that you take care while performing a bank reconciliation to ensure
that all cashbook entries are reconciled accurately ' it is a lot harder to find errors after performing a bank reconciliation
and the eercise of finding errors can be quite time consuming.
%ortunately, we ha&e designed this teplate in such a way that it should be reasonably easy to find an
e#planation for any une#plained differences that ay occur' (hen you encounter an une#plained difference
between the calculated and actual bank stateent balances, we recoend that you coplete the following
steps in order to find an e#planation for the error$
+ Review the $rror *ode column on the 'ata sheet and ensure that there are no error codes that are reflected in this
column! If any error codes are reflected in this column, the errors should e rectified efore continuing with the an%
reconciliation!
2age D of 13
Instructions
On this sheet
On this sheet
Template Settin"s
,elp & Customi-ation
. Cop!ri"ht
+ Identify the first date on which there is a difference etween the calculated and actual an% statement alances - this
step can e completed y changing the reconciliation date in cell B4 and comparing the calculated an% statement
alance to the actual an% statement alance at the end of each day that forms part of the particular reconciliation period!
+ (e recommend that you start with the first day of the particular period and that you enter all susequent dates until you
find a difference etween the calculated and actual an% statement alances!
+ (e also recommend that you sort the entries on the 'ata sheet for the particular an% account in ascending order
ased on the Statement 'ate column in order to simplify the completion of this e#ercise!
+ Review the dates that have een entered in the Statement 'ate column on the 'ata sheet for all days where an
une#plained difference e#ists and ensure that the amounts on the 'ata sheet and the actual an% statement agree, that
the dates have een entered correctly in the Statement 'ate column, that all entries on the actual an% statement have
een included on the 'ata sheet and that a statement date has een entered on the 'ata sheet for all the entries on the
actual an% statement!
This procedure should enable you to correct all the errors that ha&e been ade while perforing the bank
reconciliation"
The functionality that has been included in this accounting template uses data validation" conditional formatting and
named cell ranges in order to validate all user input and to produce the reports that form part of this template. $ost of the
formulas that are used in this template are based on named cell ranges that include the first 1"000 rows on the 5ata sheet.
)hen the number of transactions that you&ve recorded on the 5ata sheet reaches this limit" you will therefore have to
etend the default number of rows in order to include all your recorded transactions in the template calculations.
The named ranges can be etended by accessing the main Cnsert menu" selecting 9ame" and selecting 5efine in order to
open the 5efine 9ame dialog bo. The calculations that include the transactions on the 5ata sheet are all based on the
;6ecords; named range. This named cell range contains a default value of 1"000 ' you can therefore etend the number of
transactions that are included in the template calculations by simply entering a new value for this named range and
clicking the !A button.
The data validation features that are used to validate user input on the 5ata sheet have been implemented in the first
1"000 rows on this sheet. 8efore you reach this limit" you can simply copy one of the blank rows before row 1"000 and
paste the cells in this row into the required number of rows. This action will copy all the data validation and conditional
formatting features to the target cell range.
Cf you eperience any difficulty while using this template and you are not able to find the appropriate guidance in these
instructions" please e'mail us at supportGecel'skills.com for assistance. This template has been designed with fleibility
in mind to ensure that it can be used in most business environments. Cf however you need an #cel based template that is
customized specifically for your business requirements" please e'mail our +upport function and provide a brief eplanation
of your requirements.
This template remains the intellectual property of www.ecel'skills.com and is protected by international copyright laws.
-ny publication or distribution of this template outside the scope of the permitted use of the template is epressly
prohibited. Cn terms of the permitted use of this template" only the distribution of the template to persons within the same
organisation as the registered user or persons outside the organisation who can reasonably be epected to require access
to the template as a direct result of the use of the template by the registered user is allowed. +ubsequent distribution of
the template by parties outside of the organisation is however epressly prohibited and represents an infringement of
international copyright laws.
2age 10 of 13
Cashbook Template
Set-up
8usiness 9ame #ample :ompany >2ty? Htd
+ales Ta 2ercentage 1..0I
Bank Codes
*ode 'escription
81 81 8ank -ccount
82 82 8ank -ccount
83 83 8ank -ccount
2: 2etty :ash
(nput Error Codes /&ata sheet0
*ode Reason
#1 +tatement date in column 7 is before the transaction date in column 8
#2 Transaction type in column 8 is not valid
#3 Cnclusive amount in column < is negative
#. -ccount number in column C is invalid
#1 8ank code in column J is invalid
On this sheet
Enter the appropriate business name & sales tax
percenta"e and add additional bank account codes if
required$ A list of the input error codes that can be
encountered on the &ata sheet is included at the bottom
of the sheet$
On this sheet
Enter the appropriate business name & sales tax
percenta"e and add additional bank account codes if
required$ A list of the input error codes that can be
encountered on the &ata sheet is included at the bottom
of the sheet$
2age 11 of 13
Example Compan! /+t!0 1td
*ashoo% Transactions
K www.ecel'skills.com
T!pe Customer ' Supplier Reference &escription
2L2FL201. 5 !pening !L8 !pening 8ank +tatement 8alance 3".00.00 # 81 8+'3DD 2L2FL201. 3".00.00 ' 3".00.00 2L2FL201.
2L2FL201. 5 !pening !L8 !pening 8ank +tatement 8alance 1"000.00 # 82 8+'3DD 2L2FL201. 1"000.00 ' 1"000.00 2L2FL201.
2L2FL201. 5 !pening !L8 !pening 8ank +tatement 8alance ' # 83 8+'3DD 2L2FL201. ' ' ' 2L2FL201.
2L2FL201. 5 !pening !L8 !pening 2etty :ash 8alance 1"000.00 # 2: 8+'3DD 2L2FL201. 1"000.00 ' 1"000.00 2L2FL201.
3L2L201. ) M% +olutions Cnvoice #M20D Cnternet +ervice 2rovider 101.30 - 81 C+'3F0 3L2L201. 3"23..30 20.30 1.1.00 3L2L201.
3L1L201. ) Jollard 5ebit !rder Cnsurance 30..F0 - 81 C+'3.0 3L1L201. 2"F0D.D0 ...F0 320.00 3L1L201.
3L10L201. 5 )+ )holesale C9N0012 :onsulting +ervices 13"100.00 - 81 C+'100 3L10L201. 1D"D0D.D0 2"100.00 11"000.00 3L10L201.
3L11L201. ) -8+- 8ank +tatement +ervice <ees 13.00 - 81 C+'311 3L11L201. 1D"D12.D0 3.00 10.00 3L11L201.
3L20L201. 5 Transfer 8ank +tatement 8ank Transfer F"000.00 # 82 8+'3DD 3L20L201. D"000.00 ' F"000.00 3L20L201.
3L20L201. ) Transfer 8ank +tatement 8ank Transfer F"000.00 # 81 8+'3DD 3L20L201. 11"D12.D0 ' F"000.00 3L20L201.
3L21L201. ) :ash 8ank +tatement 2etty :ash 6eimbursement 210.00 # 81 8+'3DD 3L21L201. 11"302.D0 ' 210.00 3L21L201.
3L21L201. 5 :ash 8ank +tatement 2etty :ash 6eimbursement 210.00 # 2: 8+'3DD 3L21L201. 1"210.00 ' 210.00 3L21L201.
3L20L201. ) 2ayroll 2ayroll +alaries F"000.00 # 82 C+'301 3L20L201. 1"000.00 ' F"000.00 3L20L201.
3L20L201. ) 26 2roperties 5ebit !rder 6ent 1"300.00 - 81 C+'310 3L20L201. 0"002.D0 300.00 1"000.00 3L20L201.
3L20L201. ) +O <inancial +ervices 5ebit !rder Cnterest paid 100.00 # 81 C+'100 3L20L201. 1"D02.D0 ' 100.00 3L20L201.
3L31L201. ) M% +olutions Cnvoice #M210 Cnternet +ervice 2rovider 101.30 - 81 C+'3F0 3L31L201. 1"333.00 20.30 1.1.00 3L31L201.
.L2L201. ) C-+ -ccountants Cnvoice 8ookkeeping D12.00 - 81 C+'301 .L2L201. ."F21.00 112.00 F00.00 .L2L201.
.L1L201. ) Jollard 5ebit !rder Cnsurance 30..F0 - 81 C+'3.0 .L1L201. .".00.F0 ...F0 320.00 .L1L201.
.L10L201. ) )altons Cnvoice 2aper 22F.00 - 2: C+'321 .L10L201. DF2.00 2F.00 200.00 .L10L201.
.L13L201. 5 @2 -ccountants C9N001. :onsulting +ervices D"2D1.00 - 81 C+'100 .L13L201. 13"311.F0 1"1.1.00 F"110.00 .L13L201.
.L1.L201. 5 T6< +olutions C9N0013 :onsulting +ervices 12"30F.00 - 81 C+'100 .L1.L201. 20"11D.F0 1"10F.00 11"200.00 .L1.L201.
.L11L201. ) -8+- 8ank +tatement +ervice <ees 13.00 - 81 C+'311 .L11L201. 20".02.F0 3.00 10.00 .L11L201.
.L20L201. 5 Transfer 8ank +tatement 8ank Transfer F"000.00 # 82 8+'3DD .L20L201. D"000.00 ' F"000.00 .L20L201.
.L20L201. ) Transfer 8ank +tatement 8ank Transfer F"000.00 # 81 8+'3DD .L20L201. 1F".02.F0 ' F"000.00 .L20L201.
.L2.L201. ) )altons Cnvoice 2aper 22F.00 - 2: C+'321 .L2.L201. 31..00 2F.00 200.00 .L2.L201.
.L21L201. ) :ash 8ank +tatement 2etty :ash 6eimbursement 320.00 # 81 8+'3DD .L21L201. 1F"1.2.F0 ' 320.00 .L21L201.
.L21L201. 5 :ash 8ank +tatement 2etty :ash 6eimbursement 320.00 # 2: 8+'3DD .L21L201. 1"03..00 ' 320.00 .L21L201.
.L21L201. ) Cnland 6evenue 6eturn +ales Ta 2"300.00 # 81 8+'000 .L21L201. 11"..2.F0 ' 2"300.00 .L21L201.
.L20L201. ) 2ayroll 2ayroll +alaries F"000.00 # 82 C+'301 .L20L201. 1"000.00 ' F"000.00 .L20L201.
.L20L201. ) 26 2roperties 5ebit !rder 6ent 1"300.00 - 81 C+'310 .L20L201. D"3.2.F0 300.00 1"000.00 .L20L201.
.L20L201. ) +O <inancial +ervices 5ebit !rder Cnterest paid 100.00 # 81 C+'100 .L20L201. D"0.2.F0 ' 100.00 .L20L201.
.L23L201. 5 ): <inancial -dvisors C9N0010 Taation +ervices 3"DF0.00 - 81 C+'100 .L23L201. 13"022.F0 DF0.00 3"000.00 .L23L201.
.L23L201. 5 ): <inancial -dvisors C9N0010 -ccounting +ervices 3"302.00 - 81 C+'100 .L23L201. 21"3F..F0 .02.00 3"300.00 .L23L201.
.L23L201. 5 ): <inancial -dvisors C9N0010 :onsulting +ervices 33"333.32 - 81 C+'100 .L23L201. 1D"102.12 ."03D.32 33"13F.00 .L23L201.
1L1L201. ) M% +olutions Cnvoice #M211 Cnternet +ervice 2rovider 101.30 - 81 C+'3F0 1L1L201. 1F"DD0.F2 20.30 1.1.00 1L1L201.
1L3L201. ) C-+ -ccountants Cnvoice 8ookkeeping D12.00 - 81 C+'301 1L3L201. 1F"0F..F2 112.00 F00.00 1L3L201.
1L1L201. ) Jollard 5ebit !rder Cnsurance 30..F0 - 81 C+'3.0 1L1L201. 13"320.02 ...F0 320.00 1L1L201.
1LFL201. 5 -8: Himited C9N0011 -ccounting +ervices 13"100.00 - 81 C+'100 1LFL201. 3."F20.02 2"100.00 11"000.00 1LFL201.
1LFL201. ) )altons Cnvoice 2aper 22F.00 - 2: C+'321 1LFL201. F.0.00 2F.00 200.00 1LFL201.
1L11L201. ) -8+- 8ank +tatement +ervice <ees 13.00 - 81 C+'311 1L11L201. 3."303.02 3.00 10.00 1L11L201.
1L20L201. 5 Transfer 8ank +tatement 8ank Transfer 13"000.00 # 82 8+'3DD 1L20L201. 1."000.00 ' 13"000.00 1L20L201.
1L20L201. ) Transfer 8ank +tatement 8ank Transfer 13"000.00 # 81 8+'3DD 1L20L201. 01"303.02 ' 13"000.00 1L20L201.
Transaction
&ate
(nclusi)e
Amount
Tax
Code
Bank
Code
Account
*umber
Statement
&ate
Cashbook
Balance
Sales Tax
Amount
Exclusi)e
Amount
Cashbook
Balance &ate
Error
Code
On this sheet
Record all cashbook entries on this sheet and enter the appropriate bank statement
dates in column 2$ The monthl! cashbook and bank reconciliation are automaticall!
compiled based on the transactions that are recorded on this sheet$ All the columns #ith
!ello# column headin"s require user input #hile the columns #ith li"ht blue column
headin"s contain formulas that need to be copied for each ne# transaction that is
entered$
On this sheet
Record all cashbook entries on this sheet and enter the appropriate bank statement
dates in column 2$ The monthl! cashbook and bank reconciliation are automaticall!
compiled based on the transactions that are recorded on this sheet$ All the columns #ith
!ello# column headin"s require user input #hile the columns #ith li"ht blue column
headin"s contain formulas that need to be copied for each ne# transaction that is
entered$
2age 12 of 13
Transaction
&ate
(nclusi)e
Amount
Tax
Code
Bank
Code
Account
*umber
Statement
&ate
Cashbook
Balance
Sales Tax
Amount
Exclusi)e
Amount
Cashbook
Balance &ate
Error
Code
1L22L201. ) 2O) 2arking T6103. 2arking 0.1.F2 - 81 C+'3D0 1L22L201. 01"121.20 3F.F2 103.00 1L22L201.
1L22L201. ) )altons Cnvoice 2aper 22F.00 - 2: C+'321 1L22L201. 01F.00 2F.00 200.00 1L22L201.
1L21L201. ) :ash 8ank +tatement 2etty :ash 6eimbursement 210.00 # 81 8+'3DD 1L21L201. 00"F31.20 ' 210.00 1L21L201.
1L21L201. 5 :ash 8ank +tatement 2etty :ash 6eimbursement 210.00 # 2: 8+'3DD 1L21L201. F0F.00 ' 210.00 1L21L201.
1L20L201. ) 2ayroll 2ayroll +alaries 13"000.00 # 82 C+'301 1L20L201. 1"000.00 ' 13"000.00 1L20L201.
1L20L201. ) 26 2roperties 5ebit !rder 6ent 1"300.00 - 81 C+'310 1L20L201. 11"131.20 300.00 1"000.00 1L20L201.
1L20L201. ) +O <inancial +ervices 5ebit !rder Cnterest paid 100.00 # 81 C+'100 1L20L201. 11"031.20 ' 100.00 1L20L201.
1L23L201. 5 H+ 6etail MDDF3 :ommission 6eceived 1"D02.20 - 81 C+'200 1L31L201. 01"033..0 332.20 1"230.00 1L23L201.
1L31L201. ) M% +olutions Cnvoice #M212 Cnternet +ervice 2rovider 101.30 - 81 C+'3F0 1L31L201. 00"F0F.10 20.30 1.1.00 1L31L201.
0L2L201. ) C-+ -ccountants Cnvoice 8ookkeeping D12.00 - 81 C+'301 0L2L201. 1D"D10.10 112.00 F00.00 0L2L201.
0L1L201. ) Jollard 5ebit !rder Cnsurance 30..F0 - 81 C+'3.0 0L1L201. 1D"1D1.30 ...F0 320.00 0L1L201.
0L1L201. ) )altons Cnvoice 2aper 22F.00 - 2: C+'321 0L1L201. 0.0.00 2F.00 200.00 0L1L201.
0L10L201. 5 +O <inancial +ervices +tatement Hoan 6eceived F"100.00 # 81 8+'300 0L10L201. 03"0D1.30 ' F"100.00 0L10L201.
0L11L201. 5 MM 8uilding +upplies C9N0013 -ccounting +ervices ."100.00 - 81 C+'100 0L11L201. 32"211.30 100.00 ."000.00 0L11L201.
0L11L201. ) -8+- 8ank +tatement +ervice <ees 13.00 - 81 C+'311 0L11L201. 32"1D..30 3.00 10.00 0L11L201.
0L11L201. ) <inance )eek 8ank +tatement -nnual +ubscription 1"30F.00 - 81 C+'331 0L11L201. 30"F20.30 10F.00 1"200.00 0L11L201.
0L1DL201. ) )altons Cnvoice 2aper 22F.00 - 2: C+'321 0L1DL201. .12.00 2F.00 200.00 0L1DL201.
0L20L201. ) Transfer 8ank +tatement 8ank Transfer 13"000.00 # 81 8+'3DD 0L20L201. 13"F20.30 ' 13"000.00 0L20L201.
0L21L201. ) :ash 8ank +tatement 2etty :ash 6eimbursement 200.00 # 81 8+'3DD 0L21L201. 13"020.30 ' 200.00 0L21L201.
0L21L201. 5 :ash 8ank +tatement 2etty :ash 6eimbursement 200.00 # 2: 8+'3DD 0L21L201. 012.00 ' 200.00 0L21L201.
0L21L201. ) Cnland 6evenue 6eturn +ales Ta 1"000.00 # 81 8+'000 0L21L201. 12"020.30 ' 1"000.00 0L21L201.
0L21L201. ) M6 +upplies Cnvoice :omputer equipment 1"300.00 - 81 8+'100 0L21L201. .0"D20.30 300.00 1"000.00 0L21L201.
0L20L201. ) 26 2roperties 5ebit !rder 6ent 1"300.00 - 81 C+'310 0L20L201. .1"220.30 300.00 1"000.00 0L20L201.
0L20L201. ) +O <inancial +ervices 5ebit !rder :apital repayment 220.00 # 81 8+'300 0L20L201. .1"000.30 ' 220.00 0L20L201.
0L20L201. ) +O <inancial +ervices 5ebit !rder Cnterest paid 100.00 # 81 C+'100 0L20L201. .0"D00.30 ' 100.00 0L20L201.
0L20L201. 5 T6< +olutions C9N001F -ccounting +ervices 11"230.00 - 81 C+'100 0L20L201. 10"1F2.30 1"F30.00 13".00.00 0L20L201.
3L1L201. 5 )) 6etail C9N001D Taation +ervices 1"130.00 - 81 C+'100 3L1L201. 01"312.30 030.00 ."100.00 3L1L201.
3L1L201. ) M% +olutions Cnvoice #M213 Cnternet +ervice 2rovider 101.30 - 81 C+'3F0 3L1L201. 01"1.3.00 20.30 1.1.00 3L1L201.
3L3L201. ) C-+ -ccountants Cnvoice 8ookkeeping D12.00 - 81 C+'301 3L3L201. 00"231.00 112.00 F00.00 3L3L201.
3L3L201. ) )altons Cnvoice 2aper 210.13 - 2: C+'321 3L3L201. 301.F3 30.32 21D..1 3L3L201.
3L1L201. ) Jollard 5ebit !rder Cnsurance 30..F0 - 81 C+'3.0 3L1L201. 1D"F30.20 ...F0 320.00 3L1L201.
3L11L201. ) 2O) 2arking T61DF2 2arking 22D.1. - 81 C+'3D0 3L11L201. 1D"0.1.00 2F.1. 201.00 3L11L201.
3L11L201. ) -8+- 8ank +tatement +ervice <ees 13.00 - 81 C+'311 3L11L201. 1D"1F..00 3.00 10.00 3L11L201.
3L13L201. ) +2-6 C91123 :onsumables 111.32 - 2: C+'321 3L13L201. 210.11 13.32 DF.00 3L13L201.
3L20L201. ) Transfer 8ank +tatement 8ank Transfer 13"000.00 # 81 8+'3DD 3L20L201. .0"1F..00 ' 13"000.00 3L20L201.
3L23L201. 5 5< $anufacturing C9N0000 -ccounting +ervices 3"1D2.00 - 81 C+'100 3L23L201. .D"330.00 3D2.00 2"F00.00 3L23L201.
3L21L201. ) :ash 8ank +tatement 2etty :ash 6eimbursement 2F0.00 # 81 8+'3DD 3L21L201. .D".D0.00 ' 2F0.00 3L21L201.
3L21L201. 5 :ash 8ank +tatement 2etty :ash 6eimbursement 2F0.00 # 2: 8+'3DD 3L21L201. 130.11 ' 2F0.00 3L21L201.
2age 13 of 13
Transaction
&ate
(nclusi)e
Amount
Tax
Code
Bank
Code
Account
*umber
Statement
&ate
Cashbook
Balance
Sales Tax
Amount
Exclusi)e
Amount
Cashbook
Balance &ate
Error
Code
3L20L201. ) 26 2roperties 5ebit !rder 6ent 1"300.00 - 81 C+'310 3L20L201. .3"3D0.00 300.00 1"000.00 3L20L201.
3L20L201. ) +O <inancial +ervices 5ebit !rder :apital repayment 220.00 # 81 8+'300 3L20L201. .3"130.00 ' 220.00 3L20L201.
3L20L201. ) +O <inancial +ervices 5ebit !rder Cnterest paid 100.00 # 81 C+'100 3L20L201. .3".30.00 ' 100.00 3L20L201.
3L31L201. 5 5< $anufacturing C9N0002 :onsulting +ervices 21"0F0.00 - 81 C+'100 3L31L201. 0F"110.00 3"0F0.00 22"000.00 3L31L201.
3L31L201. ) M% +olutions Cnvoice #M21. Cnternet +ervice 2rovider 101.30 - 81 C+'3F0 3L31L201. 0F"3D0.30 20.30 1.1.00 3L31L201.
FL2L201. ) C-+ -ccountants Cnvoice 8ookkeeping D12.00 - 81 C+'301 FL2L201. 03".3F.30 112.00 F00.00 FL2L201.
FL.L201. 5 5igicom C9N0001 :onsulting +ervices 30".F0.00 - 81 C+'100 FL.L201. 103"D1F.30 .".F0.00 32"000.00 FL.L201.
FL1L201. ) Jollard 5ebit !rder Cnsurance 30..F0 - 81 C+'3.0 FL1L201. 103"1D3.D0 ...F0 320.00 FL1L201.
FL11L201. ) -8+- 8ank +tatement +ervice <ees 13.00 - 81 C+'311 FL11L201. 103"130.D0 3.00 10.00 FL11L201.
FL20L201. 5 Transfer 8ank +tatement 8ank Transfer 13"000.00 # 82 8+'3DD FL20L201. 1."000.00 ' 13"000.00 FL20L201.
FL20L201. ) Transfer 8ank +tatement 8ank Transfer 13"000.00 # 81 8+'3DD FL20L201. D0"130.D0 ' 13"000.00 FL20L201.
FL21L201. ) :ash 8ank +tatement 2etty :ash 6eimbursement 1D0.00 # 81 8+'3DD FL21L201. D0"3.0.D0 ' 1D0.00 FL21L201.
FL21L201. 5 :ash 8ank +tatement 2etty :ash 6eimbursement 1D0.00 # 2: 8+'3DD FL21L201. 320.11 ' 1D0.00 FL21L201.
FL21L201. ) Cnland 6evenue 6eturn +ales Ta 1"D00.00 # 81 8+'000 FL21L201. F."..0.D0 ' 1"D00.00 FL21L201.
FL20L201. ) 2ayroll 2ayroll +alaries 13"000.00 # 82 C+'301 FL20L201. 1"000.00 ' 13"000.00 FL20L201.
FL20L201. ) 26 2roperties 5ebit !rder 6ent 1"300.00 - 81 C+'310 FL20L201. 3F"3.0.D0 300.00 1"000.00 FL20L201.
FL20L201. ) +O <inancial +ervices 5ebit !rder :apital repayment 220.00 # 81 8+'300 FL20L201. 3F"120.D0 ' 220.00 FL20L201.
FL20L201. ) +O <inancial +ervices 5ebit !rder Cnterest paid 100.00 # 81 C+'100 FL20L201. 3F".20.D0 ' 100.00 FL20L201.
FL23L201. ) $$ 8rokers !L8 +333F2 Cnvestment in +hares 1"100.00 # 81 8+'200 DL2L201. 33"320.D0 ' 1"100.00 FL23L201.
FL30L201. ) 2O) 2arking T602D0 2arking 202.D2 - 81 C+'3D0 FL30L201. 33"12..0. 2..D2 13F.00 FL30L201.
FL31L201. ) M% +olutions Cnvoice #M211 Cnternet +ervice 2rovider 20..00 - 81 C+'3F0 FL31L201. 32"D1D.DF 21.00 13D.00 FL31L201.
DL2L201. ) C-+ -ccountants Cnvoice 8ookkeeping D12.00 - 81 C+'301 DL2L201. 32"003.DF 112.00 F00.00 DL2L201.
DL3L201. 5 <+ <inancial +ervices C9N0003 :onsulting +ervices 20"220.00 - 81 C+'100 DL3L201. DF"223.DF 3"220.00 23"000.00 DL3L201.
DL1L201. ) Jollard 5ebit !rder Cnsurance 30..F0 - 81 C+'3.0 DL1L201. D3"F03.1F ...F0 320.00 DL1L201.
DL0L201. ) 6T !ffice +upplies T211F130 !ffice chair 1"F21.32 - 81 C+'3.1 DL0L201. D0"0.1..0 223.32 1"1DF.00 DL0L201.
DL12L201. 5 2T% :onsultants C9N000. :onsulting +ervices 13"0F0.00 - 81 C+'100 DL12L201. 10D"321..0 1"0F0.00 12"000.00 DL12L201.
DL11L201. ) -8+- 8ank +tatement +ervice <ees 13.00 - 81 C+'311 DL11L201. 10D"00...0 3.00 10.00 DL11L201.
DL20L201. 5 Transfer 8ank +tatement 8ank Transfer 13"000.00 # 82 8+'3DD DL20L201. 1."000.00 ' 13"000.00 DL20L201.
DL20L201. ) Transfer 8ank +tatement 8ank Transfer 13"000.00 # 81 8+'3DD DL20L201. D0"00...0 ' 13"000.00 DL20L201.
DL21L201. ) Town :ouncil +tatement 6ates ."312.00 # 81 C+'3D1 DL21L201. D1"D12..0 ' ."312.00 DL21L201.
DL21L201. ) :ash 8ank +tatement 2etty :ash 6eimbursement 330.00 # 81 8+'3DD DL21L201. D1"1F2..0 ' 330.00 DL21L201.
DL21L201. 5 :ash 8ank +tatement 2etty :ash 6eimbursement 330.00 # 2: 8+'3DD DL21L201. 1"010.11 ' 330.00 DL21L201.
DL20L201. ) 2ayroll 2ayroll +alaries 13"000.00 # 82 C+'301 DL20L201. 1"000.00 ' 13"000.00 DL20L201.
DL20L201. ) 26 2roperties 5ebit !rder 6ent 1"300.00 - 81 C+'310 DL20L201. F1"FF2..0 300.00 1"000.00 DL20L201.
DL20L201. ) +O <inancial +ervices 5ebit !rder :apital repayment 220.00 # 81 8+'300 DL20L201. F1"002..0 ' 220.00 DL20L201.
DL20L201. ) +O <inancial +ervices 5ebit !rder Cnterest paid 100.00 # 81 C+'100 DL20L201. F1"102..0 ' 100.00 DL20L201.
10L1L201. ) M% +olutions Cnvoice #M210 Cnternet +ervice 2rovider 20..00 - 81 C+'3F0 10L1L201. F1"31F..0 21.00 13D.00 10L1L201.
10L3L201. ) C-+ -ccountants Cnvoice 8ookkeeping D12.00 - 81 C+'301 10L3L201. F."..0..0 112.00 F00.00 10L3L201.
10L.L201. ) +2-6 C911.1 :onsumables 1D.2F - 2: C+'321 10L.L201. DD0.F3 3.2F 12.00 10L.L201.
10L1L201. ) Jollard 5ebit !rder Cnsurance 30..F0 - 81 C+'3.0 10L1L201. F."0F1.00 ...F0 320.00 10L1L201.
10LDL201. 5 CT +olutions C9N0001 :onsulting +ervices 20"120.00 - 81 C+'100 10LDL201. 10."001.00 2"120.00 1F"000.00 10LDL201.
10L11L201. ) -8+- 8ank +tatement +ervice <ees 13.00 - 81 C+'311 10L11L201. 10."1...00 3.00 10.00 10L11L201.
2age 1. of 13
Transaction
&ate
(nclusi)e
Amount
Tax
Code
Bank
Code
Account
*umber
Statement
&ate
Cashbook
Balance
Sales Tax
Amount
Exclusi)e
Amount
Cashbook
Balance &ate
Error
Code
10L1DL201. ) 2O) 2arking T601DF 2arking 3".20.00 - 81 C+'3D0 10L1DL201. 101"12..00 .20.00 3"000.00 10L1DL201.
10L20L201. ) Transfer 8ank +tatement 8ank Transfer 13"000.00 # 81 8+'3DD 10L20L201. FF"12..00 ' 13"000.00 10L20L201.
10L21L201. 5 5< $anufacturing C9N0000 :onsulting +ervices 11"3D0.00 - 81 C+'100 10L21L201. 103"11..00 1"FD0.00 13"100.00 10L21L201.
10L21L201. ) :ash 8ank +tatement 2etty :ash 6eimbursement 220.00 # 81 8+'3DD 10L21L201. 103"2D..00 ' 220.00 10L21L201.
10L21L201. 5 :ash 8ank +tatement 2etty :ash 6eimbursement 220.00 # 2: 8+'3DD 10L21L201. 1"210.F3 ' 220.00 10L21L201.
10L21L201. ) Cnland 6evenue 6eturn +ales Ta 3"100.00 # 81 8+'000 10L21L201. DD"3D..00 ' 3"100.00 10L21L201.
10L20L201. ) 26 2roperties 5ebit !rder 6ent 1"300.00 - 81 C+'310 10L20L201. D."0D..00 300.00 1"000.00 10L20L201.
10L20L201. ) +O <inancial +ervices 5ebit !rder :apital repayment 220.00 # 81 8+'300 10L20L201. D3"F3..00 ' 220.00 10L20L201.
10L20L201. ) +O <inancial +ervices 5ebit !rder Cnterest paid 100.00 # 81 C+'100 10L20L201. D3"33..00 ' 100.00 10L20L201.
10L31L201. ) M% +olutions Cnvoice #M213 Cnternet +ervice 2rovider 20..00 - 81 C+'3F0 10L31L201. D3"130.1. 21.00 13D.00 10L31L201.
11L2L201. ) @< Training Cnvoice :ourse 30D.10 - 81 C+'3F1 11L2L201. D2"F01.0. D..10 031.00 11L2L201.
11L2L201. ) C-+ -ccountants Cnvoice 8ookkeeping D12.00 - 81 C+'301 11L2L201. D1"FFD.0. 112.00 F00.00 11L2L201.
11L3L201. 5 @2 -ccountants C9N0003 -ccounting +ervices 3"302.00 - 81 C+'100 11L3L201. D1"011.0. .02.00 3"300.00 11L3L201.
11L3L201. 5 @2 -ccountants C9N0003 Taation +ervices 2".11.00 - 81 C+'100 11L3L201. DF"102.0. 301.00 2"110.00 11L3L201.
11L3L201. 5 @2 -ccountants C9N0003 +ecretarial +ervices 1"020.00 - 81 C+'100 11L3L201. DD"12F.0. 120.00 D00.00 11L3L201.
11L1L201. ) Jollard 5ebit !rder Cnsurance 30..F0 - 81 C+'3.0 11L1L201. DF"303.2. ...F0 320.00 11L1L201.
11L3L201. ) #conomist 02F01. +ubscription 110.31 - 81 C+'331 11L3L201. DF"2.0.1. 03..0 .13.21 11L3L201.
11L11L201. ) -8+- 8ank +tatement +ervice <ees 13.00 - 81 C+'311 11L11L201. DF"1FD.1. 3.00 10.00 11L11L201.
11L20L201. ) Transfer 8ank +tatement 8ank Transfer 13"000.00 # 81 8+'3DD 11L20L201. F1"1FD.1. ' 13"000.00 11L20L201.
11L21L201. ) :ash 8ank +tatement 2etty :ash 6eimbursement 2D0.00 # 81 8+'3DD 11L21L201. F."FDD.1. ' 2D0.00 11L21L201.
11L21L201. 5 :ash 8ank +tatement 2etty :ash 6eimbursement 2D0.00 # 2: 8+'3DD 11L21L201. 1"100.F3 ' 2D0.00 11L21L201.
11L20L201. ) 26 2roperties 5ebit !rder 6ent 1"300.00 - 81 C+'310 11L20L201. 3D"1DD.1. 300.00 1"000.00 11L20L201.
11L20L201. ) +O <inancial +ervices 5ebit !rder :apital repayment 220.00 # 81 8+'300 11L20L201. 3F"D3D.1. ' 220.00 11L20L201.
11L20L201. ) +O <inancial +ervices 5ebit !rder Cnterest paid 100.00 # 81 C+'100 11L20L201. 3F"F3D.1. ' 100.00 11L20L201.
11L30L201. 5 :: +upplies C9N000F -ccounting +ervices 3"302.00 - 81 C+'100 11L30L201. F2"0.1.1. .02.00 3"300.00 11L30L201.
12L1L201. ) M% +olutions Cnvoice #M21F Cnternet +ervice 2rovider 20..00 - 81 C+'3F0 12L1L201. F2".33..F 21.00 13D.00 12L1L201.
12L3L201. ) C-+ -ccountants Cnvoice 8ookkeeping D12.00 - 81 C+'301 12L3L201. F1"121..F 112.00 F00.00 12L3L201.
12L1L201. ) Jollard 5ebit !rder Cnsurance 30..F0 - 81 C+'3.0 12L1L201. F1"100.0F ...F0 320.00 12L1L201.
12L1L201. 5 T6< +olutions C9N000D :onsulting +ervices 13"100.00 - 81 C+'100 12L1L201. DF"200.0F 2"100.00 11"000.00 12L1L201.
12LFL201. ) 2O) 2arking T60D00 2arking 22F.00 - 81 C+'3D0 12LFL201. DF"032.0F 2F.00 200.00 12LFL201.
12L11L201. ) -8+- 8ank +tatement +ervice <ees 13.00 - 81 C+'311 12L11L201. D3"D31.0F 3.00 10.00 12L11L201.
12L20L201. ) Transfer 8ank +tatement 8ank Transfer 13"000.00 # 81 8+'3DD 12L20L201. F."D31.0F ' 13"000.00 12L20L201.
12L22L201. ) +2-6 C911.D :onsumables 1D.2F - 2: C+'321 12L22L201. 1"..1.11 3.2F 12.00 12L22L201.
12L21L201. ) :ash 8ank +tatement 2etty :ash 6eimbursement 3D0.00 # 81 8+'3DD 12L21L201. F."1F1.0F ' 3D0.00 12L21L201.
12L21L201. 5 :ash 8ank +tatement 2etty :ash 6eimbursement 3D0.00 # 2: 8+'3DD 12L21L201. 1"F31.11 ' 3D0.00 12L21L201.
12L21L201. ) Cnland 6evenue 6eturn +ales Ta 1"100.00 # 81 8+'000 12L21L201. F3"0F1.0F ' 1"100.00 12L21L201.
2age 11 of 13
Transaction
&ate
(nclusi)e
Amount
Tax
Code
Bank
Code
Account
*umber
Statement
&ate
Cashbook
Balance
Sales Tax
Amount
Exclusi)e
Amount
Cashbook
Balance &ate
Error
Code
12L20L201. ) 26 2roperties 5ebit !rder 6ent 1"300.00 - 81 C+'310 12L20L201. 33"3F1.0F 300.00 1"000.00 12L20L201.
12L20L201. ) +O <inancial +ervices 5ebit !rder :apital repayment 220.00 # 81 8+'300 12L20L201. 33"101.0F ' 220.00 12L20L201.
12L20L201. ) +O <inancial +ervices 5ebit !rder Cnterest paid 100.00 # 81 C+'100 12L20L201. 33"001.0F ' 100.00 12L20L201.
12L30L201. 5 -8: Himited C9N0030 :onsulting +ervices 10"DF0.00 - 81 C+'100 12L30L201. D."011.0F 2"0F0.00 1."D00.00 12L30L201.
12L31L201. ) M% +olutions Cnvoice #M21D Cnternet +ervice 2rovider 20..00 - 81 C+'3F0 12L31L201. D3"F.3.02 21.00 13D.00 12L31L201.
1L2L2011 ) C-+ -ccountants Cnvoice 8ookkeeping D12.00 - 81 C+'301 1L2L2011 D2"D31.02 112.00 F00.00 1L2L2011
1L.L2011 5 #: #state -gents C9N0031 Taation +ervices D"311.12 - 81 C+'100 1L.L2011 102"2.3.1. 1"1.3.12 F"10F.00 1L.L2011
1L1L2011 ) Jollard 5ebit !rder Cnsurance 3F3.00 - 81 C+'3.0 1L1L2011 101"F1D.1. .3.00 3.0.00 1L1L2011
1L11L2011 ) -8+- 8ank +tatement +ervice <ees 13.00 - 81 C+'311 1L11L2011 101"F02.1. 3.00 10.00 1L11L2011
1L20L2011 5 Transfer 8ank +tatement 8ank Transfer 13"000.00 # 82 8+'3DD 1L20L2011 1."000.00 ' 13"000.00 1L20L2011
1L20L2011 ) Transfer 8ank +tatement 8ank Transfer 13"000.00 # 81 8+'3DD 1L20L2011 FF"F02.1. ' 13"000.00 1L20L2011
1L21L2011 ) :ash 8ank +tatement 2etty :ash 6eimbursement 210.00 # 81 8+'3DD 1L21L2011 FF"112.1. ' 210.00 1L21L2011
1L21L2011 5 :ash 8ank +tatement 2etty :ash 6eimbursement 210.00 # 2: 8+'3DD 1L21L2011 2"0F1.11 ' 210.00 1L21L2011
1L21L2011 5 5< $anufacturing !L8 C9N0011 :onsulting +ervices D"120.00 - 81 C+'100 2L1L2011 D3"032.1. 1"120.00 F"000.00 1L21L2011
1L21L2011 5 The 2aint +hop C9N0032 Taation +ervices 2"3D3.00 - 81 C+'100 1L21L2011 100".01.1. 3.3.00 2".10.00 1L21L2011
1L20L2011 ) 2ayroll 2ayroll +alaries 13"000.00 # 82 C+'301 1L20L2011 1"000.00 ' 13"000.00 1L20L2011
1L20L2011 ) 26 2roperties 5ebit !rder 6ent 1"300.00 - 81 C+'310 1L20L2011 D."301.1. 300.00 1"000.00 1L20L2011
1L20L2011 5 2T% :onsultants C9N003. :onsulting +ervices 21"FFF.00 - 81 C+'100 1L20L2011 110"013.1. 2"0FF.00 1D"200.00 1L20L2011
1L20L2011 ) +O <inancial +ervices 5ebit !rder :apital repayment 220.00 # 81 8+'300 1L20L2011 110".33.1. ' 220.00 1L20L2011
1L20L2011 ) +O <inancial +ervices 5ebit !rder Cnterest paid 100.00 # 81 C+'100 1L20L2011 110"333.1. ' 100.00 1L20L2011
1L23L2011 ) Oantas +-F23. Travel 1"233.3F - 81 C+'3D0 2L2L2011 111"000.10 110.3F 1"113.00 1L23L2011
1L23L2011 5 )) 6etail C9N0033 :onsulting +ervices 20"120.00 - 81 C+'100 1L23L2011 131"1F0.10 2"120.00 1F"000.00 1L23L2011
1L31L2011 ) M% +olutions Cnvoice #M220 Cnternet +ervice 2rovider 20..00 - 81 C+'3F0 1L31L2011 131"330.10 21.00 13D.00 1L31L2011
2L2L2011 ) C-+ -ccountants Cnvoice 8ookkeeping D12.00 - 81 C+'301 2L2L2011 13.".0..10 112.00 F00.00 2L2L2011
2L1L2011 ) Jollard 5ebit !rder Cnsurance 3F3.00 - 81 C+'3.0 2L1L2011 13."030.10 .3.00 3.0.00 2L1L2011
2L11L2011 ) -8+- 8ank +tatement +ervice <ees 13.00 - 81 C+'311 2L11L2011 13."01D.10 3.00 10.00 2L11L2011
2L13L2011 ) +2-6 C91110 :onsumables 111.32 - 2: C+'321 2L13L2011 1"D0D.F3 13.32 DF.00 2L13L2011
2L1FL2011 5 )+ )holesale C9N0031 :onsulting +ervices 1D"301.1F - 81 C+'100 3L1FL2011 113"3F..0F 2"33F.1F 10"DF3.00 2L1FL2011
2L20L2011 5 Transfer 8ank +tatement 8ank Transfer 13"000.00 # 82 8+'3DD 2L20L2011 1."000.00 ' 13"000.00 2L20L2011
2L20L2011 ) Transfer 8ank +tatement 8ank Transfer 13"000.00 # 81 8+'3DD 2L20L2011 1.0"3F..0F ' 13"000.00 2L20L2011
2L21L2011 ) :ash 8ank +tatement 2etty :ash 6eimbursement 200.00 # 81 8+'3DD 2L21L2011 1.0"1F..0F ' 200.00 2L21L2011
2L21L2011 5 :ash 8ank +tatement 2etty :ash 6eimbursement 200.00 # 2: 8+'3DD 2L21L2011 2"10D.F3 ' 200.00 2L21L2011
2L21L2011 ) Cnland 6evenue 6eturn +ales Ta 3"000.00 # 81 8+'000 2L21L2011 130"1F..0F ' 3"000.00 2L21L2011
2L20L2011 ) 2ayroll 2ayroll +alaries 13"000.00 # 82 C+'301 2L20L2011 1"000.00 ' 13"000.00 2L20L2011
2L20L2011 ) 26 2roperties 5ebit !rder 6ent 1"300.00 - 81 C+'310 2L20L2011 130"FF..0F 300.00 1"000.00 2L20L2011
2L20L2011 ) +O <inancial +ervices 5ebit !rder :apital repayment 220.00 # 81 8+'300 2L20L2011 130"00..0F ' 220.00 2L20L2011
2L20L2011 ) +O <inancial +ervices 5ebit !rder Cnterest paid 100.00 # 81 C+'100 2L20L2011 130"10..0F ' 100.00 2L20L2011
2L2FL2011 ) M% +olutions Cnvoice #M221 Cnternet +ervice 2rovider 311.12 - 81 C+'3F0 3L2L2011 130"213.10 .3.12 30F.00 2L2FL2011
2age 10 of 13
Example Compan! /+t!0 1td Start &ate 3L1L201.
6onthly *ashoo% Report Bank Account
All cash accounts Report T!pe -ll
Acc *o Account &escription 3ar%4567 Apr%4567 3a!%4567 2un%4567 2ul%4567 Au"%4567 Sep%4567 Oct%4567 *o)%4567 &ec%4567 2an%4568 9eb%4568 Total
C+'100 Cncome from +ervices 11"000.00 02"3FF.00 11"000.00 13".00.00 2D"300.00 32"000.00 31"000.00 31"100.00 D"010.00 2D"D00.00 11"F1F.00 10"DF3.00 310"3.3.00
C+'200 !ther Cncome ' ' 1"230.00 ' ' ' ' ' ' ' ' ' 1"230.00
C+'301 -ccounting <ees ' >F00.00? >F00.00? >F00.00? >F00.00? >F00.00? >F00.00? >F00.00? >F00.00? >F00.00? >F00.00? >F00.00? >F"F00.00?
C+'310 -dvertising ( $arketing ' ' ' ' ' ' ' ' ' ' ' ' '
C+'311 8ank :harges >10.00? >10.00? >10.00? >10.00? >10.00? >10.00? >10.00? >10.00? >10.00? >10.00? >10.00? >10.00? >000.00?
C+'320 :ommission ' ' ' ' ' ' ' ' ' ' ' ' '
C+'321 :omputer #penses ' >.00.00? >.00.00? >.00.00? >313..1? ' ' >12.00? ' >12.00? ' >DF.00? >1"31D..1?
C+'330 :onsumables ( :leaning ' ' ' ' ' ' ' ' ' ' ' ' '
C+'331 #ntertainment ' ' ' ' ' ' ' ' ' ' ' ' '
C+'3.0 Cnsurance >320.00? >320.00? >320.00? >320.00? >320.00? >320.00? >320.00? >320.00? >320.00? >320.00? >3.0.00? >3.0.00? >3"FF0.00?
C+'3.1 !ffice #penses ' ' ' ' ' ' >1"1DF.00? ' ' ' ' ' >1"1DF.00?
C+'310 !ffice 6ent >1"000.00? >1"000.00? >1"000.00? >1"000.00? >1"000.00? >1"000.00? >1"000.00? >1"000.00? >1"000.00? >1"000.00? >1"000.00? >1"000.00? >00"000.00?
C+'311 2ostage ' ' ' ' ' ' ' ' ' ' ' ' '
C+'300 2rofessional ( Hegal <ees ' ' ' ' ' ' ' ' ' ' ' ' '
C+'301 +alaries ( )ages >F"000.00? >F"000.00? >13"000.00? >13"000.00? >13"000.00? >13"000.00? >13"000.00? >13"000.00? >13"000.00? >13"000.00? >13"000.00? >13"000.00? >1.0"000.00?
C+'330 +tationery ' ' ' ' ' ' ' ' ' ' ' ' '
C+'331 +ubscriptions ( $emberships ' ' ' >1"200.00? ' ' ' ' >.13.21? ' ' ' >1"013.21?
C+'3F0 Telephone ( Cnternet >2D0.00? ' >2D0.00? ' >2D0.00? >13D.00? ' >31F.00? ' >31F.00? >13D.00? >30F.00? >2"212.00?
C+'3F1 Training ' ' ' ' ' ' ' ' >031.00? ' ' ' >031.00?
C+'3D0 Travelling ( -ccommodation ' ' >103.00? ' >201.00? >13F.00? ' >3"000.00? ' >200.00? >1"113.00? ' >1"21D.00?
C+'3D1 Etilities ' ' ' ' ' ' >."312.00? ' ' ' ' ' >."312.00?
C+'100 Cnterest 2aid >100.00? >100.00? >100.00? >100.00? >100.00? >100.00? >100.00? >100.00? >100.00? >100.00? >100.00? >100.00? >1"200.00?
C+'000 Taation ' ' ' ' ' ' ' ' ' ' ' ' '
C+'300 !ther #penses ' ' ' ' ' ' ' ' ' ' ' ' '
8+'100 2roperty" 2lant ( #quipment ' ' ' >1"000.00? ' ' ' ' ' ' ' ' >1"000.00?
8+'200 Cnvestments ' ' ' ' ' >1"100.00? ' ' ' ' ' ' >1"100.00?
8+'300 Hong Term Hiabilities ' ' ' 3"FF0.00 >220.00? >220.00? >220.00? >220.00? >220.00? >220.00? >220.00? >220.00? 0"120.00
8+'F00 +hare :apital ' ' ' ' ' ' ' ' ' ' ' ' '
8+'3DD :ash Transfer :ontrol ' ' ' ' ' ' ' ' ' ' ' ' '
8+'000 +ales Ta :ontrol 1"303.00 1"130.12 1"3D2.DF >."311.F0? 3"121.02 >2"333.3F? 3"F12..F >.31.20? 32D.21 1"330.F0 0"300..F >2"1.1.20? 1."33D.0F
Cashbook Total 4:87;$<5 8=:4>>$84 6:7??$?> /7:?76$>50 64:64<$8; 7:;6?$44 64:?;4$7> >:6<>$>5 /65:<=?$560 66:8=<$>5 76:;;>$7> /8:5;7$4<0 64;:?>=$=>
Openin" Balance <:555$55 >:87;$<5 <6:>=<$64 <=:==<$65 8>:=?7$=5 ;5:845$>; ;8:475$5? >>:464$8; ?<:=>6$=; >8:;74$=< ?;:4;?$6< 6=?:58;$<7 <:555$55
Closin" Balance >:87;$<5 <6:>=<$64 <=:==<$65 8>:=?7$=5 ;5:845$>; ;8:475$5? >>:464$8; ?<:=>6$=; >8:;74$=< ?;:4;?$6< 6=?:58;$<7 6==:?>=$=> 6==:?>=$=>
81 81 8ank -ccount 1"333.00 1D"102.12 00"F0F.10 10"1F2.30 0F"3D0.30 32"D1D.DF F1"102..0 D3"130.1. F2"0.1.1. D3"F.3.02 131"330.10 130"213.10 130"213.10
82 82 8ank -ccount 1"000.00 1"000.00 1"000.00 1"000.00 1"000.00 1"000.00 1"000.00 1"000.00 1"000.00 1"000.00 1"000.00 1"000.00 1"000.00
83 83 8ank -ccount ' ' ' ' ' ' ' ' ' ' ' ' '
2: 2etty :ash 1"210.00 1"03..00 F0F.00 012.00 130.11 320.11 1"010.11 1"210.F3 1"100.F3 1"F31.11 2"0F1.11 2"10D.F3 2"10D.F3
On this sheet
The cashbook report on this sheet is automaticall! compiled based on the transactions that
are recorded on the @&ataA sheet$ The reportin" periods can be amended b! simpl! chan"in"
the start date in cell &6$ The report can be compiled for an indi)idual bank account b!
selectin" the appropriate bank account from the list box in cell &4 or a consolidated report
can be created b! simpl! clearin" the contents of the list box$ The default accounts can be
customi-ed accordin" to requirements and !ou can add as man! additional accounts as
required$ All the calculations in the columns #ith li"ht blue column headin"s are automated$
On this sheet
The cashbook report on this sheet is automaticall! compiled based on the transactions that
are recorded on the @&ataA sheet$ The reportin" periods can be amended b! simpl! chan"in"
the start date in cell &6$ The report can be compiled for an indi)idual bank account b!
selectin" the appropriate bank account from the list box in cell &4 or a consolidated report
can be created b! simpl! clearin" the contents of the list box$ The default accounts can be
customi-ed accordin" to requirements and !ou can add as man! additional accounts as
required$ All the calculations in the columns #ith li"ht blue column headin"s are automated$
2age 13 of 13
Ban% Reconciliation
Bank Account B6
Reconciliation &ate 4'4>'4568
Openin" Balances
:alculated 8ank +tatement 8alance 123"12D..F
"utstanding Items:
)ithdrawals >1"233.3F?
5eposits D"120.00
:ashbook 8alance 131"330.10
Current 3onth Transactions
)ithdrawals >2."123.32?
5eposits 1D"301.1F
Closin" Balances
:ashbook 8alance 130"213.10
"utstanding Items:
)ithdrawals >311.12?
5eposits 1D"301.1F
:alculated 8ank +tatement 8alance 111"1DD.10
Actual Bank Statement Balance 666:6??$85
Enreconciled 5ifference '
ok
On this sheet
All the calculations that form part of this bank reconciliation are automated
and based on the cashbook entries that are recorded on the @&ataA sheet$
The onl! user input that is required on this sheet is selectin" a bank
account in cell B7: enterin" a reconciliation date in cell B8 and enterin" the
actual bank statement balance in cell B48$ The reconciliation can be rolled
for#ard or back b! simpl! chan"in" the reconciliation date in cell B8$
On this sheet
All the calculations that form part of this bank reconciliation are automated
and based on the cashbook entries that are recorded on the @&ataA sheet$
The onl! user input that is required on this sheet is selectin" a bank
account in cell B7: enterin" a reconciliation date in cell B8 and enterin" the
actual bank statement balance in cell B48$ The reconciliation can be rolled
for#ard or back b! simpl! chan"in" the reconciliation date in cell B8$

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Excel Skills | Cashbook & Bank Reconciliation Template

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