Effective Date: March 1, 2010

Policy for the use of Air Transportation Service

and Charter Aircraft

1. Purpose

This policy addresses the use of government and charter aircraft.

2. Scope This policy applies to:

a) persons who want to use, or authorize use of government aircraft or
charter aircraft; and
b) employees of the Department responsible for the Air
Transportation Service (ATS).

3. Reporting of
Flights



All flights onboard Government owned aircraft and charter aircraft
arranged by the Air Transportation Service on behalf of clients will be
published at month-end on the Department website and in the Legislative
Library. The information published will include: the date of the flight,
aircraft that was used, departure and destination points and times, the
purpose of the trip, persons aboard and authorizing person.

Flight logs are published on the Treasury Board and Finance website at
http://finance.alberta.ca/business/planning-
accountability/accountability/flight-manifests/index.html. In addition,
Government of Alberta Flight Manifests are published in the Legislature
library each month.

4. Definitions ATS - Air Transportation Service

Government aircraft means aircraft owned by the Government of
Alberta and under the administration of the President of Treasury Board.

Charter aircraft means aircraft chartered by Air Transportation Service
for use by the Government of Alberta.

The Department refers to the department responsible for the Air
Transportation Service.

The Minister the Minister responsible for Air Transportation Service.

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5. Eligible
Passengers
The following persons and invited guests are eligible to travel on government or
charter aircraft:

Category 1 Flights: Persons responding to an emergency or to maintain public
safety, security or disaster relief,
Category 2 Flights: The Lieutenant Governor;
Category 3 Flights: The Premier;
Category 4 Flights: Members of Executive Council and;
Category 5 Flights: Employees of a government department, agency,
committee, and other persons authorized by theMinister
responsible for the department, board or agency and;
Category 6 Flights: Other governments: federal, provincial, territorial or
agencies of these governments.

6. Priorities for
Use
Category 1 Flights have the highest priority for use of government aircraft and
charter aircraft, followed by requests for Category 2 through 6 Flights, in that
order. Exceptions to the Priorities for Use may be authorized by the Minister
responsible for Air Transportation Services.

7. Authorization
for Use
The following persons shall authorize the request of use of government aircraft
and charter aircraft, and make subsequent changes to that use (including
departure times, passenger lists, and destinations):

Category 1 Flights:

i) TheMinister, or persons authorized by the Minister;
ii) The Operations Manager of the Government Emergency Operations
Center, or the Duty Manager, Emergency Management Alberta,
Alberta Municipal Affairs; or
iii) The Provincial Duty Officer, Provincial Forest Fire Center, Alberta
Environment and Sustainable Resource Development; or
iv) The Manager, Air Ambulance Program, Alberta Health.

Category 2 Flights: The Lieutenant Governor, or persons
authorized by the Lieutenant Governor.

Category 3 Flights: Staff of the Premier authorized by the Office of
the Premier.

Category 4 Flights: The requesting Minister or any person authorized
by that Minister.

Category 5 Flights: The requesting Minister or any person authorized
by that Minister.

Category 6 Flights: The Minister or Persons authorized by the Minister.

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8. Form of
Authorization
Authorization for government and charter aircraft, including changes, must be in
writing, using the ATS Aircraft Request Form available at
http://internal.gov.ab.ca/finance/air-transportation/Aircraft-Request-Form.doc,
and signed by the appropriate person as identified in Section 7, Authorization of
Use.

All requests are subject to approval by the Minister or persons authorized by the
Minister based on appropriate use, cost effectiveness, aircraft availability and
absence of scheduled commercial service.

In the event of emergent need, with no time for a written request, verbal
authorization from the appropriate person identified in Section 7.
Authorization for Use is sufficient, followed by a completed written
request as soon as practicable.

9. Use of
Charter
Aircraft
If the ATS cannot accommodate an appropriate request for a government
aircraft, ATS can arrange a charter aircraft after consultation with the person
who initially requested the flight. The charter company will be directed to send
the invoice to ATS who will review for accuracy and forward to the respective
department for payment (see Section 13. Charter Aircraft Responsibility for
Payment).

10. For
International
Travel
The aircraft are available for flights within North America. Please refer to the
Guidelines for Requesting the Use of Government Aircraft for International
Travel available at:
http://internal.gov.ab.ca/finance/air-transportation/policy-and-faqs.html.

11. Method of
Calculating
Costs for
ATS Aircraft
ATS calculates the per mile charge based on actual operating costs of the Air
Transportation Service over a predetermined period, divided by the number of
miles flown. This cost per mile is used at year end to allocate costs to
departments, boards and agencies for use of government aircraft. See Air
Transportation Service Cost Recovery Guideline.

12. Method of
Payment

> Province of
Alberta, boards,
agencies and
commissions
A year end allocation will be made to each department or agency based on the
number of miles flown, times the cost per mile.

> Federal and
provincial
jurisdiction or
agencies
Will be invoiced to ensure full cost recovery for services provided.
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13. Charter
Aircraft
Responsibility
for Payment
Actual charges for the use of charter aircraft are billed directly to:
Category 1 Flights: the respective department or organization
Category 2 & 3 Flights: The Department
Category 4 Flights: The Department
Category 5 Flights: The requesting department, committee, board,
agency, commissions etc.
Category 6 Flights: Other governments: federal, provincial, territorial
or agencies of these governments.

14. Booking
Procedures
1. Complete the ATS Aircraft Request Form available at
http://internal.gov.ab.ca/finance/air-transportation/Aircraft-Request-Form.doc
as outlined in Sections 7 and 8.

2. Submit the completed category 1 and 5 forms authorized to ATS by fax at
780-422-1232 or by email to ats.dispatch@gov.ab.ca. Completed forms for
Categories 2, 3, 4 and 6 flights should be faxed to the Minister responsible for
ATS at 780-415-4853.

Please ensure passengers arrive at least 15 minutes before the scheduled
departure time.


Prepared By:



Original Signed by March 18, 2010
Rob Madden, Director (date)
Air Transportation Service

Recommended
By:



Original Signed by March 23, 2010
Neill McQuay, Assistant Deputy Minister (date)
Strategic Capital Planning

Approved By:

Original Signed by April 9, 2010
Grant Robertson (date)
Deputy Minister

Replaces Policy No./Title/Date:

No.2 , Aircraft Policy Dated J anuary 31, 2005
Review Date:

March 2013
Contact Name and Position:

Rob Madden, Director

Air Transportation Service
11940 - 109 Street
Edmonton, AB T5G 2T8
Phone (24hrs): 780-427-5251
Fax: 780-422-1232

Minister responsible for Air Transportation Service
#423 Legislature Building
Edmonton, AB T5K 2B6
Phone: 780-415-4855
Fax: 780-415-4853