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BARANGAY TRADE FAIR

(A Proposal)

I.RATIONALE
Trade fair is defined as a manner of conducting business on a national
scale. Some companies refer to it as a marketing tool full of information. It can
provide an excellent opportunity to assess opinions from clients and determine
market potential by identifying new agents and distributors, and initiating joint
ventures and project partnerships.
Barangay Trade Fair is an innovative scheme for partnership to promote
community participation and empowerment. A participatory approach of the
formed group or organization to the barangay government, with their
complementary nature of services, shall serve as the main mechanism of this
effort. The residents of the barangay formed a group of not less than 15
members. This group is called ENTREPRENEURS. The members of the group
planned and created their own product to be presented and shown to other
people.
Participants of the proposed event would have benefits and advantages.
To name a few; First, It is proven that Trade Fairs offer budget friendly solutions to
market your brand and sell your product. With a simple booth, some
technological accessories and selling charm, conventions offer simple,
inexpensive ways to get your brand on the market. Second, Trade fairs pull in a
highly targeted market that is vastly interested in your product. Even though the
event is only a few days long, thousands of interested clients come to one
location specifically to learn about your product. Third, The personal interaction
offered at trade fairs allows you to establish a direct, more effective relationship
with your client. This relationship is valuable in the future as you maintain a
connection, thrive off of their business and network through other clients.

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II.OBJECTIVES
The Barangay Trade Fair aims to unite people by having a 3-day Trade fair
with participants coming from barangays showcasing products that are
produced in their locality.

III.SPECIFIC OBJECTIVES
a.) Creating Opportunities- Fair trade endeavors to provide
opportunities for people who are marginalized in the conventional
trading system.
b.) Working conditions- To promote safe and healthy working
conditions are made available to workers and producers.
c.) Ecological integrity- Environmentally-sound methods of productions
are observed, by taking into account factors such as the maximum
utilization of raw materials, and efficiency in energy consumption.

IV.PROPONENTS
Major Proponent: City government of Baguio
Secondary Proponent: DTI- Baguio
DSWD- Baguio
Partners: Baguio City Councilors
a.) Hon. Isabelo B. Cosalan
-Committee on Employment, Livelihood and
Cooperatives and Persons with Disabilities (PWD)
b.) Hon. Betty Lourder F. Tabanda
- Committee on Social Services, Women and
Urban Poor
c.) Hon. Roberto C. Ortega
-Committee on Human Rights, Justice, Public
Protection and Safety, Peace
d.) Hon. Elmer O. Datuin

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-Committee on Tourism, Special Events, Parks and
Playgrounds
e.) Hon. Elaine D. Sembrano
- Committee on Market, Trade and Commerce

V.THEME
Trade as a strategy for community development

VI.PROJECT COMPONENT
Barangay Trade fair will also conduct its own line of activities to develop
new approaches to resolving differences, establish a shared identity with other
group members, find effective peers to emulate and develop their own voice
and perspectives in relation to peers.
ACTIVITY DESCRIPTION
a.) Little miss Barangay


A contest in search of young,
cute, and talented girls aged 6
years old and below to join the
prestigious search for Little Miss
Barangay.

b.) Battle of the Bands

A contest in which two or
more bands compete for the title of
Best Band. Winners will be
determined by the response of the
general audience.

c.) The search for Ms. Barangay This contest is meant to

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search for young Ambassadors of
Goodwill that will appeal to and
represent the pre-teen generation.
The winners of this event will be
asked to promote Philippine culture
and showcase the beauty, talents,
intelligence and virtues of a young
Filipina.

d.)Talent search

A contest in search of a
unique talent with representatives
coming from a each barangay as
the participant.

VII. Executive and Technical Committee

The event has a set of committees to work well because they allow a
team to focus upon a single task, with a leadership structure that supports its
major strategic objectives.

A. Executive Committee
Chairman: Barbara C. Estacio
Vice-Chairman: HarryP. Potter
Secretary General: Micheal Y. Hay
Treasurer:Peter L. Parker
Auditor: Marry O. Poppins

B. Technical Committee


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a. Lights and Sound Committee
President: Whisper K. Harper
Vice-President: Lyndon P. Brent
Secretary: John F. George

b. Security and First Aid Committee
President: Halee L. Lim
Vice-President: Henry L. Denver
Secretary: Dianne K. Lusane

c. Food and Beverage Committee
President: Ching O. Rin
Vice-President: Rom J. Crover
Secretary: Channing H. Tatum
d. Photography and Video Committee
President: Leonardo D. Gray
Vice-President: Henry L. Sy
Secretary: George J. Fransico

e. Venue Committee
President: Jose V. Carloz
Vice-President: Tracy C. Chapman
Secretary: Dan H. Kliva





VIII. Sponsors
Company sponsorship

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Globe Telecom To provide our sound systems to be
used in our 3-day Trade Fair.
Eurotel Eurotel will be presenting a gift
certificate worth 5,000.00 as a cash
prize for the winner of The search for
Miss Barangay.
Coca-cola Coca- Cola would be providing cash
worth of 50,000 pesos allotted as a prize
for the Grand winner of The search for
Ms. Barangay.
Colgate Colgate would be providing cash
worth of 25,000 pesos allotted as a prize
for the 1
st
Runner up of The search for
Ms. Barangay.
Milo Milo would be providing cash worth of
10,000 pesos allotted as a prize for the
2
nd
Runner up of The search for Ms.
Barangay.
ABS-CBN To provide free advertisement on
television and forecast our upcoming
event for 1 month, 3x a day.
Pines Multi Telecom Shop To provide any cellphone model and
present it as Prize for the winner of
Little miss Barangay
Jack n Jill To provide a gift certificate worth
5,000.00 as a prize for the winner of
Little Miss barangay.


IX. Project Cost


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Food and Beverage
Prizes and Trophies
Lightning Rentals
Sound System Rental
Posters and Flyers
Posters and flyers will be printed bu Unique printing press.
Posters (LxW) (20x12.5) =
Brochure (LxW) (11x8.5) =
Fireworks
To end the program, Fireworks will be the mark of the end of the program.
The fireworks that will be utilized during the event will be bought from Bulacan
Fireworks inc, Malolos, Bulacan.
Photography and Video
The event will be documented by the use of photography and video. The
event committee will hire the services of Beanscoop.. From November 29 to
December 2 every activity and event will be documented by the ..
Venue Rental
The proposed event would like to be conducted in the Baguio
Convention Center. Its location, environment and landscape are is perfect for
the proposed event.
Security
The Safety and Security of the event will be. The event committee will
be availing the services of Interlink ..
Food and Beverage 80,000.00
Prizes and Trophies 300,000.00
Lightning Rentals 100,000.00
Sound System Rental 80,000.00
Posters and Flyers 20,000.00
Fireworks 35,000.00
Photography and Video 120,000.00

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Venue Rental 300,000.00
Instrument Rentals 100,000.00
Security 25,000.00

TOTAL 1,210,000.00

X. Source of Funds
The source of funds for the proposed event will be coming from different
organizations and individuals from the city of Baguio and also for the registration
fee that will be collected from the Barangay participants as well as for the tickets
sold.

XI. Marketing/Public Relations
To market and advertise our proposed event to the, we will be having
advertisements on newspapers namely Baguio Midland Courier and Inquirer,
Giving fliers, Posting posters with the accreditation from the government,
banners, radio advertisements, Social networking sites like Facebook, Twitter, and
Instagram. This will be handled by assigned committee specifically, the
advertisement committee.
To market and advertise our proposed event to the public, The proposed event
will be having advertisement on the following areas:
a.)Newspaper
Newspapers are believed to be used
b.)Posters
c.)Banner
d.)Radio advertisement
e.)social networking sites

XII. Food and Beverage
Our Food and Beverage during the event will be coming from our local
sponsors namely, Teahouse, Kamayan sa Baguio, and Mang Inasal. Each

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individual will be provided with a meal stub as a proof that they are included in
the event. One will just present it to the people in charge in the Food and
beverage area.

XIII. Noise Management
A Barangay Trade fair is difficult to control and would be facing noise
problems. To minimize the noise, the venue where the event would be held is
away from the city area and residential area. We would also have a meeting
with the city officials to have a discussion primarily on our noise management.

XIV. Merchandising including Intellectual Rights
The event committee would also present a variety of souvenirs made
available in a certain booth. Such items that would be sold in the event would
be the following:

T-shirts P150.00 - P300.00
Mugs P100.00 - P150.00
Keychains P10.00 - P25.00
Jackets P450.00


XV. Waste Management
The waste that would be created in the span of our event would be
managed by our assigned committee, the waste management committee.
During the celebration of our event, Trash bins would be labelled as a non-
biodegradable and biodegradable and made available on a designated
corner. The waste management committee together with the Security and
Crown management committee will help in the monitoring and maintenance of
the cleanliness of the venue until the event will end. There will also be signs and
placards for the directions for comfort rooms, entrance and exits.

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XVI. Lightning
Every event calls for a spectacular lightning because these details makes
the event more dynamic. The lights committee will be the one tasked to
manage the lights and would make sure they are in an excellent working
condition. Emergency light will also be available during the event in case of
emergencies.

XVII. Risk/Crowd Management
The Crowd is the soul of every event. Without them, your event is useless.
The guards and security committees will be in charge of the crowd control
during the event to avoid untoward accidents. The location of the entrance and
exits would be strictly managed by the assigned committee.
(Staff will be allocated into their respective area)

XVIII. Security Planning
Prevention is the best tool to avoid unwanted situations and happenings
during the event. The security personnel will be checking the bags of every
individual and participant that will be entering. All assigned personnel will be
scattered around to observe the people during the event. The security
committee will be having a briefing about the safety and security during the
event and individuals would be assigned to a designated location who would
guard a section of the venue.

XIX. Safety/Provision for first-aid facilities
The event committee will be asking the assistance of the First aid- Baguio
division who will provide or bring volunteers scattered at a specific location
inside and outside the venue.
(Check the office infront of Zola)



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XX. Insurance
The event committee and its partners will ensure that all the officers, staffs
and committees behind the event will be insured by an insurance company in
case of accidents.
The event committee will be availing the services of Insular Life. The event will be
Availing an Accident Insurance blah blah blah.


XXI. Ticketing Provisions and Revenue Distribution
Barangay Trade Fair will be have the registration fee for the participants.
Tickets will be made available in the following establishments Teahouse- Baguio,
Manginasal SM City Baguio, and Goldilocks Sm City Baguio.

Registration Fee P120.00
Ticket Price P70.00

















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Annex A
Calendar of Events
DATE TIME EVENT VENUE
November 29 ,
2014
9:00 am Opening of the
Event
The event will be
formally opened by
the city mayor
together with the
events
Baguio
Convention
Center, Baguio
City
10:00 am Intermission Number
Intermission Number
will be given by Ms.
Ingrid Payaket
Baguio
Convention
Center, Baguio
City
10:20 am Ribbon Cutting
Ribbon cutting will
be headed by the
Mayor and the
Councilors.
Baguio
Convention
Center, Baguio
City
1:00-5:30pm Little miss Barangay Baguio
Convention
Center, Baguio
City

November 30,
2014
10:00 am Battle of the Bands Baguio
Convention
Center, Baguio
City

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Camilia Aginaya Bestre Foundation
CAB BLDG, Bonifacio Street, Baguio City

Contact Details
Mobile: Smart- 0928-125-1253
Globe- 0927-963-4563

E-mail: CAB@yahoo.com
2:00 pm Talent Search Baguio
Convention
Center, Baguio
City
December 1. 2014 10:00 am The search for Ms.
Barangay
Baguio
Convention
Center, Baguio
City
December 2. 2014 10:00 am Awarding of the
Winners
The awarding will be
headed by The
event committee
Baguio
Convention
Center, Baguio
City
6:30 pm Closing ceremonies Baguio
Convention
Center, Baguio
City



Annex B
Calling card








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Annex C
Poster






















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Annex D
Brochure