SAP Solution Brief

SAP Consulting
System Landscape Optimization
Group
Information has a predictable lifecycle.
It is created, resides in a database
where it may be changed, is archived,
and is eventually deleted. A compre-
hensive strategy for information lifecycle
man age ment (ILM) strikes a balance
between total cost of ownership, risk,
and legal compliance.
A chief objective of ILM is controlling
the data from its creation up to its final
deletion (destruction). As soon as data is
no longer needed in everyday opera tions,
it is archived to reduce the data base
volume. However, due to an increase in
legal regulations concerning data reten-
tion and destruction for example, for tax
auditing or product liability tradi tional
data management approaches no longer
suffice. Operating multiple envi ron ments
or legacy sys tems complicates the pic-
ture. These may result from a corpo rate
merger, the acquisition of a com pany or
facility, or an in-house consolidation of
multiple systems. In all cases, an effec-
tive ILM strategy must be incorporated
into an enterprises over all IT strategy.
SAP delivers software espe cially
designed to meet these challenges. The
SAP NetWeaver Information Life cycle
Management component gives you a
flexible and automated approach for your
complex information manage ment needs.
SAP NetWeaver Information
Lifecycle Management
SAP NetWeaver Information Lifecycle
Management supports two main IT activi-
ties that are critical for effective ILM:
Retention management
System decommissioning
SAP NetWeaver Information Lifecycle
Management is based on data archiv ing,
which has been available for several
years: the software writes business-
complete data from the database to
archives and deletes the original data
from the database. Data archiving
helps reduce online database volumes,
increase system availability, and better
use existing system resources, which
results in improved system perfor mance.
Further, SAP NetWeaver Information
Lifecycle Management enhances stan-
dard data archiving functions to support
retention management and system
decommissioning.
For retention management, you are
provided with tools and technologies to
cover retention-policy management func-
tions that support the entire information
lifecycle from creation to destruction
of data. You can create rules and poli-
cies that incorporate relevant criteria,
such as where the data is stored, how
long the data is to be retained, and
when data can be destroyed. The poli-
cies usually based on external legal
requirements or internal service-level
agreements can be maintained for
both structured and unstructured data
on all media types, including paper.
Enforcement of the rules is applied to
data in the SAP software environment.
An integrated ILM-aware storage device
can store and destroy the data accord-
ing to the applicable rules. The SAP
soft ware includes functions that support
legal case management, legal hold man-
agement, and automated electronic
discovery.
Information lifecycle man age-
ment means automating the
management of your data so
that you comply with internal,
external, and legal require-
ments for its retention and
destruction. With the SAP
NetWeaver Information
Lifecycle Management com-
ponent, SAP delivers a flex-
ible and automated solution
to help.
SAP NetWeaver INFORMATION
LIFECYCLE MANAGEMENT
IMPLEMENTATION SERVICES
using SAP NetWeaver Information Life-
cycle Management. This enablement
service is specifically designed for those
companies. It delivers archiving plans
based on SAP NetWeaver Information
Lifecycle Management that are tailored
and optimized for your mode of opera-
tion, a prototype of the proposed stra t-
egy, and a knowledge transfer workshop.
Retention Management Services
To implement retention management,
the System Landscape Optimization
group offers two ILM services based on
SAP NetWeaver Information Lifecycle
Management:
The development service for ILM
strat egy develops a retention man-
age ment strategy based on SAP
NetWeaver Information Lifecycle
Management. The service performs
an in-depth analysis of your produc-
tion environment, identifies data for
The system decommissioning com-
ponent securely stores the data that
must be retained from legacy systems
slated to be decommissioned to reduce
oper at ing costs. The system decommis-
sion ing component extracts the data
from legacy systems, applies relevant
retention policies to it, stores it in an
ILM-certified solution, and supports
business warehouse reporting to fulfill
legal, auditing, and other reporting
requirements.
Your Partner: The System
Landscape Optimization Group
The System Landscape Optimization
group of experts from SAP Consulting
supports customers in aligning their
SAP software environments to reflect
new business requirements. The
experts use proven methods and tool-
based technologies for integrating and
extracting data from existing software
environments.
The Service Offering
The System Landscape Optimization
group offers a set of services to assist
companies in introducing, configuring,
and implementing SAP NetWeaver
Information Lifecycle Management in
their IT landscape to support their
information management requirements.
Implementation Workshop for ILM
The implementation workshop, during
which scoping is also performed,
focuses on what the SAP software can
do and paves the way for discussions
on possible implementation approaches
you can use. The workshop is con ducted
on-site and provides:
An overview of the softwares
functionality
A review of archiving and retention
strategies
The impact ILM can have on your
current IT landscape and its size
An introduction of best-practice
imple mentation approaches, such
as employing proof of concept and
pilot implementations
A guided discussion of how to plan
milestones
A road map suited for your current
IT landscape, your requirements,
and your goals

Enablement Service for ILM Existing
Archiving Strategy
Many companies want to reevaluate
their archiving strategies with a view to
optimizing them. At the same time, they
have the opportunity to fulfill their data
retention and reporting require ments
Implementation Services for SAP NetWeaver Information Lifecycle Management
Realization
and
Going Live
Scoping
Planning
Project
Phases
Implementation Services for
Information Lifecycle Management
Manage database
volume
End-of-life
data
Data
archiving
Enablement service for ILM
existing archiving strategy
Retention
management
Implementation workshop for ILM
System
decommissioning
Development service
for ILM strategy
Analysis service for
accelerated system
decommissioning
Implementation service
for ILM retention
management
Implementation service
for accelerated system
decommissioning
End-of-life
system
com pli ance, and maps your current
data retention policies to SAP soft ware
data. Service deliverables include a
proof of concept in an SAP-hosted or
your own IT environment, a detailed
plan for implementing the SAP soft-
ware, and knowledge transfer.
The implementation service for ILM
retention management realizes within
SAP NetWeaver Information Lifecycle
Management the strategy delivered
by the previous service. It configures
the SAP software to take over man-
agement of the retention policies
currently executed in your production
environment. It makes sure the data is
archived, deleted, and stored accord-
ing to the company requirements
spe cified during the development ser-
vice for ILM strategy. Service deliver-
ables include expert consulta tion on
land scape strategy, data extraction,
maintenance of data retention rules,
and knowledge transfer covering
e-discovery and legal hold topics.
System Decommissioning Services
For system decommissioning projects,
the System Landscape Optimization
group of experts from SAP Consulting
offers two ILM services based on SAP
NetWeaver Information Lifecycle
Management:
The analysis service for accelerated
system decommissioning This ser-
vice analyzes the system to be decom-
missioned, captures system charac-
teristics, and classifies all the data it
contains in order to identify the data
that needs to be extracted. It also pro-
poses possible extraction methods.
This combination of bottom-up analy sis
and a top-down business view gives
you a holistic view of the system to be
decommis sioned. The service deliv-
ers a strategy to decommission the
targeted system and a detailed imple-
mentation plan, including a proj ect
timeline and list of resources required.
The implementation service for accel-
erated system decommissioning
Based on the results of the analysis
service, this service delivers a fully
decommissioned system, with the
relevant data extracted, the relevant
retention policies applied to the data,
and the data stored according to those
policies in an ILM-aware stor age solu-
tion. The software is also configured
for data retrieval and reporting through
the SAP NetWeaver Business
Ware house component.
Project Flow
Whether implementing a retention
man agement strategy for productive
envi ron ments or decommissioning a
legacy sys tem, the implementation ser-
vices for SAP NetWeaver Information
Lifecycle Management follow the same
project flow:
Scoping phase The implementation
workshop for ILM assesses your
requirements and sets up the project.
To tailor the workshop to your specific
concerns, questionnaires are avail able
ahead of time for you to complete.
Planning phase Three services may
be employed here, each supported
by tools designed especially for the
purpose of creating an implemen ta-
tion strategy:
The enablement service for ILM
existing archiving strategy
The development service for
ILM strategy
The analysis service for acceler ated
system decommissioning
Realization and going-live phase
Two services are used in this phase
during which the concept is deployed:
The implementation service for
ILM retention management
The implementation service for accel-
erated system decommis sioning
After your solution has gone into live
operation, the experts can perform a
postevaluation of the implementation
and conduct follow-up projects when
requested.
For More Information
For more information, visit us at the
SAP Service Marketplace extranet at
www.service.sap.com/slo. There you
will find a questionnaire. On the basis
of the information you enter into the
questionnaire and from a follow-up phone
call or on-site meeting, a con sultant will
be able to determine your requirements
and preliminary project data.
Due to an increase in
legal regulations con-
cerning data retention
and destruction for
example, for tax audit-
ing or product liability
traditional data man-
agement approaches
no longer suffice.
www.sap.com/contactsap
QUICK FACTS
50 097 800 (09/11)
2009 by SAP AG.
All rights reserved. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge,
ByDesign, SAP Business ByDesign, and other SAP products and
services mentioned herein as well as their respective logos are
trademarks or registered trademarks of SAP AG in Germany and
other countries.
Business Objects and the Business Objects logo, BusinessObjects,
Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and
other Business Objects products and services mentioned herein as
well as their respective logos are trademarks or registered trademarks
of Business Objects S.A. in the United States and in other countries.
Business Objects is an SAP company.
All other product and service names mentioned are the trademarks of
their respective companies. Data contained in this document serves
informational purposes only. National product specications may vary.
These materials are subject to change without notice. These materials
are provided by SAP AG and its aliated companies (SAP Group)
for informational purposes only, without representation or warranty of
any kind, and SAP Group shall not be liable for errors or omissions with
respect to the materials. The only warranties for SAP Group products
and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing
herein should be construed as constituting an additional warranty.
Summary
The SAP NetWeaver Information Lifecycle Management component helps companies
enforce retention policies on data and store the data securely in solutions certified as
information lifecycle management (ILM) solutions. ILM enables you to decommission
redundant systems while preserving full auditing and reporting functionality for the archived
data. The System Landscape Optimization group of experts from SAP Consulting offers
a set of services to accelerate an efficient implementation of SAP NetWeaver Information
Lifecycle Management with a combination of best practices, methodologies, and tools.
Business Challenges
Comply with the increasing number of country- and state-specific legal retention
requirements
Employ data retention policies
Manage the increasing volume of data involved in legal discovery
Contain the increasing number of legacy systems that result from expanding IT landscapes,
mergers, or acquisitions
Key Features
System decommissioning Retire redundant systems and legacy systems to reduce
total cost of operation and the complexity of IT landscapes, apply retention policies to the
extracted and archived data, run reports on the data, and interpret and understand data in
archives without the help of the original system
Retention management Manage and enforce all retention policies across the enterprise,
destroy data based on applicable policies, use secure ILM-aware storage, perform
e-discovery, and set legal holds
Data archiving Analyze data volumes, securely move data from database to archive,
and efficiently access archived data
Business Benets
Lower total cost of operations by safely and efficiently retiring redundant systems
Reduced litigation risk by automating data retention policies that apply relevant regulations
and legal holds for preventing destruction of important data
Improved software performance through reduced database volumes
For More Information
Visit us at the SAP Service Marketplace extranet at www.service.sap.com/slo.