Sap HR Config All

SAP HRM
Contents:
Organizational Management
Personnel Administration
Recruitment
Time Management
Payroll
Travel Management
CATS
ESS.
Schema & PCR
E-Recruitment
Existing Organizational Units
Staff Functions for Organizational Units
Organizational Structure with Persons
Organizational Structure with Work Centers
Existing Jobs
Job Description
Complete Job Description
Periods for Unoccupied Positions
Existing Positions
Position Description
Vacant Positions
Obsolete Positions
Complete Position Description
Reporting Structure without Persons
Reporting Structure with Persons
Existing Tasks
Activity Profile of Positions
Activity Profile of Positions with Persons
Existing Objects
Structure Display/Maintenance
1
Organizational Structure
2
OVERALL ORGANISATION STRUCTURE
The overall organization structure can be summarized in the figure below. The various organizational
elements are described with the code to be used in configuration alongside.
EnterpriseStructure:
3
DefineCompany:
4
DefineCompanyCode:
DefinePersonnelAreas:
5
PersonnelSubareas:

EmployeeGroups:
6
EmployeeSubgroups:
Assignment:
1. Assignmentof Companycodeto Company:
2. Assignmentof Personnelareato CompanyCode:
3. Assignemployeesubgroupto Employeegroup:
7
PlanVersion:
Set ActivePlanVersion:
Maintain NumberRangesfor OrganizationalObjects:
8
Set up Numberassignmentfor all planversions:
DataModelEnhancement:
MaintainObjecttypes:
MaintainInfotypes:
9
MaintainSubtypes:
MaintainRelationships:
10
MaintainEvaluationpaths:
Integration:
Set up IntegrationwithPersonnelAdministration:
11

TransferdatafromPersonnelAdministration(RHINTE00)
12
PrepareIntegrationwith PersonnelAdministration.(RHINTE01)
TransferDatato PersonnelAdministration(RHINTE30)
13
CheckIntegrationConsistency(RHINTE20)

14
PersonnelAdministration
MaintainUserParameters:
15
MaintainNumberRangeIntervalsfor Personnelnumbers:
DetermineDefaultfor NumberRanges:
16
PERSONAL DATA
In this section, the system settings are configured for all the infotypes that store personal data for the
employee.
This group includes the following infotypes:
Addresses !nfotype 0006"
#erson$l %$t$ !nfotype 0002"
&$'ily()el$ted #erson !nfotype 0021"
!dentific$tion !nfotype 0185" *
17
Create Forms for Address:
Create Names Affixes:
18
Maintain Titles:
Create Marital Status:
19
amil!"Relate# Person $In%ot!&e ''()*
Data concerning, the employees family members / other related persons stored in the Family
Members/Dependents infotype (0021).
All necessary configurations pertaining to this infotype is done under this section.
FamilyMembers
In this step, the type of relationship between employees and their relatives are defined.
SAP R"+ Role
Men,
#erson$l %$t$
Transa-tion Co#e +#),
IMG Men, Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management -> Personnel
A#ministration -. Personal Data ./ amil! -.
De%ine &ossi0le %amil! mem0ers
DescriptionandConfigurationValues
The following table reproduces the initial values configured for Cairn Energy
SUBTY ZEITB OBJRQ STEXT
01 3 Father
02 3 Mother
03 3 Spouse
04 3 Son
05 3 Daughter
06 3 Brother
07 3 Sister
20
A##resses $In%ot!&e '''1*
In the Addresses infotype (0006), the address data of an employee/applicant is stored. The
employees address is used in conjunction with the employees/applicants name, taken from the
Personal Data infotype (0002), for employee lists of different kinds, for forms, or for address labels.
In this step, the system settings for the infotype Addresses (0006) is done.
The Addresses infotype is used to store an employee's/applicants address(es).
AddressTypes
In this step, create the address types as per requirement.
The address types are defined as subtypes of infotype 0006, Addresses.
SAP R"+ Role
Men,
#erson$l %$t$
A#ministration -. Personal Data ./ A##resses
-. Create a##ress t!&es
SUBTY STEXT ZEITB
1 Permanent Address 1
2 Temporary residence 3
3 Home address 2
4 Emergency address 2
5 Mailing address 2
6 Nursing address 2
7 Address provided during Separation. 2
8 Present Address 2
21
I#enti%i-ation $In%ot!&e ')23*
This infotype is used to store personal identification details of an employee.
In this section, settings which affect the infotype Identification (0185) need to be maintained.
SAP R"+ Role
Men,
#erson$l %$t$
A#ministration -. Personal Data ./
I#enti%i-ation -. Maintain t!&es o%
i#enti%i-ation
Contra-t,al an# Cor&orate Agreements
Contra-t Elements $In%ot!&e '')1*
In the Contract Elements infotype (0016), data related to the employees employment contract is
stored.
22
Contra-t,al Reg,lations
With the Contract type field, you can subdivide contracts of employment in accordance with the
planned duration of the work relationship and the employees legal status.
You can or must also record the following information here:
&or te'por$ry wor/ rel$tionships0 you 'ust enter the contr$ct1s e2piry d$te
3$lid until"*
ContractTypes
In this step, contract categories are configured.
SAP R"+ Role
Men,
#erson$l %$t$
A#ministration -. Contra-t,al an# Cor&orate
Agreements ./ Contra-t Elements -. De%ine
-ontra-t t!&es
DeterminedefaultContractelements:
23
E4al,ation 5asis
Monitoring o% Tas6 $In%ot!&e '')7*
The infotype monitoring of dates (0019) is provided so that HR personnel can monitor certain dates.
In this infotype, all the dates that affect an employee and dates which the personnel administrators
should be reminded of by the system, are stored.
Tasktype
In this step, task types with standard lead times and standard follow-up times as well as indicators for
additional tests are defined.
SAP R"+ Role
Men,
#erson$l %$t$
A#ministration -. E4al,ation 5asis ./
Monitoring o% Tas6s -. Determine Tas6 T!&e
24
DateSpecifications:
25
Calculationof EmploymentPeriod:

DefineConversionRules:
26
Em&lo!ee 8,ali%i-ations
This group includes the following infotypes:
4duc$tion !nfotype 0022"
,ther(#re3ious 4'ployers !nfotype 0023"
E#,-ation $In%ot!&e ''((*
All data pertaining to employees/ applicants education qualifications is stored in the Education
infotype (0022).
The standard system contains different educational establishment types as subtypes: If you want to
store information about the complete education and training history of an employee/applicant, you
have to create as many data records as necessary for the respective subtypes of this infotype. Enter
the respective dates of the training period as the validity period.
You can enter the following data for each educational establishment type:
Education/training or occup$tion the e'ployee($pplic$nt h$s $c5uired*
4duc$tion $nd tr$ining c$tegory*
!nstitute(#l$ce e*g* 6ni3ersity for $pplied science"*
7ountry 8ey0 i*e* the country in which the educ$tion(tr$ining institution is
9$sed*
7ertific$te*
%ur$tion of course*
&in$l '$r/*
Branch of study.

27
SAP R"+ Role Men, #erson$l %$t$
IMG Men, Implementation Guide for R/3 Customizing (IMG)
-> Personnel Management -> Personnel
A#ministration -. Em&lo!ee 8,ali%i-ations ./
E#,-ation an# Training -. Create e#,-ation
esta0lis9ment t!&es
Nature Educ.est. text
01 Certificate Course
02 Diploma
03 Doctorate
04 Graduate
05 Master Diploma (2yea
06 Post Graduate
07 Post Graduate Diplom
08 Professional
09 Under Graduate
10 Vocational
SAP R"+ Role
Men,
#erson$l %$t$
E#,-ation an# Training -. De%ine
E#,-ation"Training
28
Otherandpreviousemployers:
Ot9er"Pre4io,s Em&lo!ers $In%ot!&e ''(+*
In the Other/Previous Employers infotype (0023), information on other work contracts of an employee
or applicant is stored.
If more than one of an employees or applicants employers need to be enter, create many data
records within this infotype, each with their respective validity period.
Specify the employers name and the country it is based in for each employer. Following details can
be also stored:
7ity in which the co'p$ny is 9$sed*
!ndustry in which the co'p$ny is $cti3e*
:o9 th$t the e'ployee or $pplic$nt c$rried out or c$rries out*
;or/ contr$ct with other e'ployer*
In this section, the necessary settings for infotype Previous Employment (0023) are done.
29
SAP R"+ Role
Men,
#erson$l %$t$
Ot9er"Pre4io,s Em&lo!ers -. Create
em&lo!er:s in#,str! se-tor
Indus. Description
0001 Oil & Gas Ind.
0002 Consulting
0003 Consumer
0004 Hi-Tech
0005 Insurance
0006 ITES
0007 Oil & Gas - Downstream
0008 Oil & Gas - Upstream
0009 Telecom
0010 Manufacturing
0011 Pharmaceutical
0012 Others
0013 NGO
0014 Hotels
0015 FMCG
0017 Service Industry
0018 Others
30
SAP R"+ Role
Men,
#erson$l %$t$
Ot9er"Pre4io,s Em&lo!ers -. Create a-ti4ities
in em&lo!ment
Job Text
00000001 Geologist
00000002 Site Engg.
00000003 Surveyor
Communication:infotyoe:0105.
Comm,ni-ation
Comm,ni-ation $In%ot!&e ')'3*
An employee communication ID is stored in the Communication infotype (0105).
An employees communication ID is valid for a certain type of communication (such as ERP system,
Internet).
In this chapter, all necessary customizing is prepared for this infotype.
SAP R"+ Role
Men,
#erson$l %$t$
A#ministration -. Comm,ni-ation ./ Create
-omm,ni-ation t!&es
31
32
C,stomizing &ro-e#,res
In this chapter, system will be set up so that a large part of the work processes used in the enterprise
are reflected in the HR System.
For example, we can determine which infotypes are to be proposed as defaults when a person is
hired or if an employee's organizational assignment changes.
In the HR System, hiring is considered to be a personnel action; one can define and describe
personnel actions as per requirement of an organization.
One can set up own menus as per requirement.
One can initiate actions so that they depend on the existence of certain infotypes and/or their
contents.
A-tions
In this chapter, personnel actions together with the possible reasons are defined and the work
contents and the choice of actions for the administrator.
Defineinfogroups
33
SAP R"+ Role
Men,
#erson$l %$t$
A#ministration -. C,stomizing Pro-e#,res ./
A-tions ./ De%ine in%ogro,&s
Infogroup 01 Hiring
User
group Infogrmod. No Op. IType SC STy. Infotypetext
99 00 INS 0001 Organizational Assignment
99 01 INS 0002 Personal Data
99 03 INS 0006 8 Addresses
99 04 INS 0006 1 Addresses
99 05 INS 0007 Planned Working Time
99 06 INS 0008 Basic Pay
99 07 INS 0009 Bank Details
99 09 INS 0021 Family Member/Dependents
Infogroup AA Confirmation
User
group
Infogrmod. No Op. IType SC STy. Infotypetext
Infogroup AB Promotion
User
group
Infogrmod. No Op. IType SC STy. Infotypetext
34
99 01 COP 0001
Organizational
Assignment
99 02 COP 0008
Basic Pay
Infogroup AC Transfer
User
99 01 COP 0001
Organizational
Assignment
99 02 COP 0008
Basic Pay
Infogroup AD Re-designation
User
99 00 COP 0001
Organizational
Assignment
Infogroup AE
MidYearSalary
Review
User
99 00 COP 0008
Basic Pay
Infogroup AF Secondment
User
99 03 COP 0008
Basic Pay
99 04 COP 0007 Planned Working
35
Time
99 05 COP 0395
External
Organizational
Assignment
99 06 COP 0396
Expatriation
Infogroup AG Repatriation
User
99 01 COP 0395
External
Organizational
Assignment
99 03 COP 0008 Basic Pay
Infogroup AH Repatriation
User
99 01 COP 0001
Organizational
Assignment
99 02 COP 0019
Monitoring of
Tasks
Infogroup AI
Goingto be
Separated
User
99 00 COP 0001
Organizational
Assignment
Infogroup AJ
Temporary
Assignment
User
99 04 COP 0007 Planned Working
36
Time
99 05 COP 0395
External
Organizational
Assignment
Infogroup AK
promotion&
Transfer
User
99 01 COP 0001
Organizational
Assignment
Infogroup AL
Transfer& Re-
designation
User
99 01 COP 0001
Organizational
Assignment
Infogroup AM Relocation
User
99 01 COP 0001
Organizational
Assignment
99 02 COP 0008 BasicPay
Infogroup AN
TempAssignment
to Secondment
User
99 04 COP 0007
Planned Working
Time
37
99 05 COP 0395
External
Organizational
Assignment
Infogroup 84 Separation
User
99 02 COP 0001
Organizational
Assignment
99 09 LIS9 0185 Personal IDs
99 10 LIS9 0185 Personal IDs
99 11 LIS9 0008 Basic Pay
Create customer-specific status
SAP R"+ Role Men, #erson$l %$t$
A-tions ./ Create -,stomer.s&e-i%i- stat,s
Stat. Name
1 On Probation
2 Confirmed
3
On Temp. Assignment /
Secondment
4 Inactive Employee
Set up personnelactions
SAP R"+ Role
Men,
#erson$l %$t$
A-tions ./ Set ,& &ersonnel a-tions
38
Act. Nameof actiontype FC
Cust.
Stat.
Empl.
Stat.
Spe.
Stat. Check IG Dte U0000 U0302
Cntry
Reass
01 Hiring 1 1 3 10 X X
20 Separation 0 0 0 84 1 X X
62 Hire applicant 7 1 3 1 48 X X
AA Confirmation 0 2 3 AA X X
AB Promotion 0 2 3 AB X X
AC Transfer 0 2 3 AC X X
AD Re-designation 0 2 3 AD X X
AE
Mid Year Salary
Review 0 2 3 AE X X
AF Secondment 0 3 3 AF X X
AG Repatriation 0 2 3 AG X X
AH
Probation
extension 0 1 3 AH X X
AI
Going to be
Separated 0 1 3 AI X X
AJ Temp. Assignment 0 3 3 AJ X X
AK
Promotion &
Transfer 0 2 3 AK X X
AL
Transfer & Re-
designation 0 2 3 AL X X
AM Relocation 0 2 3 AM X X
AN
Temp Assign conv
to Secondment 0 3 3 AN X X
Create reasons for personnel actions
SAP R"+ Role
Men,
#erson$l %$t$
A-tions ./ Create reasons %or &ersonnel a-tions
39
Act. Nameof actiontype ActR Nameof reasonfor action
01 Hiring
20 Separation
20 Separation 01 Retirement
20 Separation 02 Resignation
20 Separation 04 Termination
20 Separation 09 Death of employee
62 Hire applicant
AA Confirmation
AB Promotion
AC Transfer
AC Transfer 01 Vacancy
AC Transfer 02 Career progression
AC Transfer 03 Personal reason
AD Re-designation Better Reflection Of Role
AD Re-designation 01 Change in Job /Role
AD Re-designation 02 Change in titling Protocol
AE Mid Year Salary Review
AE Mid Year Salary Review 01 Internal Parity
AE Mid Year Salary Review 02 Market Correction
AF Secondment
AG Repatriation
AH Probation extension Unsatisfactory Performance
AI Going to be Separated
AI Going to be Separated 01 Retirement
AI Going to be Separated 02 Resignation
AJ Temp. Assignment
AN
Temp Assign conv to
Secondment 01
Changeactionmenu
40
SAP R"+ Role
Men,
#erson$l %$t$
A-tions ./ C9ange a-tion men,
Menu 01 Actions
User
group No Action Nameof Actiontype
99 01 01 Hiring
99 02 AA Confirmation
99 03 AB Promotion
99 04 AC Transfer
99 05 AD Re-designation
99 06 AE Mid Year Salary Review
99 07 AF Secondment
99 08 AG Repatriation
99 09 20 Separation
99 10 62 Hire applicant
99 11 AH Probation extension
99 12 AI Going to be Separated
99 13 AJ Temp. Assignment
99 14 AK Promotion & Transfer
99 15 AL Transfer & Re-designation
99 16 AM Relocation
99 17 AN
Temp Assign conv to
Secondment
Dynamic Actions
Configuration is done to control the initiation of actions when maintaining an infotype record.
This can be the maintenance of an additional infotype record or performing a routine.
41
For each action, it can be determined whether it is always carried out when changes made an
infotype or a subtype or whether it is only carried out if changes made to certain fields.
Settings can be made to specify whether the action is to be carried out for "Change", "Create" and/or
"Delete" record.
We can also specify default values for a record that is to be created.
SAP R"+ Role
Men,
#erson$l %$t$
D!nami- A-tions
IType STy. Field FC No. S Variablefunctionpart
0000 04 227 *** CALL ROUTINE FOR LETTER*
0000 04 228 P *P0000-MASSN='AD'
0000 04 229 P *T001P-MOLGA='40'
0000 04 230 F
*SUB_REDESIGNATION
(ZHRG_INC_DYNAMICACTION)
0000 04 231 P P0000-MASSN='AH'
0000 04 232 P T001P-MOLGA='40'
0000 04 233 F
SUB_PROBATION_EXT
0000 04 234 P P0000-MASSN='AA'
0000 04 235 P T001P-MOLGA='40'
0000 04 236 F
SUB_CONFIRMATION
0000 04 237 P *P0000-MASSN='AC'
0000 04 238 P *T001P-MOLGA='40'
0000 04 239 F *SUB_TRANSFER
42
0000 04 240 P P0000-MASSN='20'
0000 04 241 P T001P-MOLGA='40'
0000 04 242 F SUB_SERVICE_LETTER(ZHRG_INC_DYNAMICACTION)
0000 04 243 P P0000-MASSN='AI'
0000 04 244 P P0000-MASSG='01'
0000 04 245 F SUB_RETIREMENT_LETTER(ZHRG_INC_DYNAMICACTION)
0000 04 246 P P0000-MASSN='AI'
0000 04 247 P P0000-MASSG='02'
0000 04 248 F SUB_ACCEPT_RESIGNATION(ZHRG_INC_DYNAMICACTION)
0000 04 249 P P0000-MASSN='20'
0000 04 250 P P0000-MASSG='02'
0000 04 251 F SUB_RELIEVING_ORDER(ZHRG_INC_DYNAMICACTION)
0000 04 252 P P0000-MASSN='AI'
0000 04 253 P T001P-MOLGA='40'
0000 04 254 M S0001
0001 04 228 P P0000-MASSN='AD'
0001 04 229 P T001P-MOLGA='40'
0001 04 230 F SUB_REDESIGNATION(ZHRG_INC_DYNAMICACTION)
0001 04 237 * P0000-MASSN='AC'
0001 04 238 * T001P-MOLGA='40'
0001 04 239 * SUB_TRANSFER(ZHRG_INC_DYNAMICACTION)
0001 04 249 * P0000-MASSN='AC'
0001 04 253 * SUB_TRANSFER_MAIL_NOTIFICATION(ZHRG_INC_DYNAMICACTION)
0008 04 237 P T001P-MOLGA='40'
0008 04 238 P PSPAR-MASSN='AC'
0008 04 239 F SUB_TRANSFER(ZHRG_INC_DYNAMICACTION)
0008 04 241 P T001P-MOLGA='40'
0008 04 249 P P0000-MASSN='AC'
0008 04 250 F SUB_TRANSFER_MAIL_NOTIFICATION(ZHRG_INC_DYNAMICACTION)
0008 04 253 P T001P-MOLGA='40'
43
0008 04 254 P PSPAR-MASSN='AB'
0008 04 255 F SUB_PROMOTION_LETTER(ZHRG_INC_DYNAMICACTION)
0008 04 259 P T001P-MOLGA='40'
0008 04 260 P PSPAR-MASSN='AE'
0008 04 261 F SUB_REVISED_SALARY_LETTER(ZHRG_INC_DYNAMICACTION)
0395 04 001 P T001P-MOLGA='40'
0395 04 002 P PSPAR-MASSN='AF'
0395 04 003 F SUB_SECONDMENT_LETTER(ZHRG_INC_DYNAMICACTION)
0395 04 004 P T001P-MOLGA='40'
0395 04 005 P PSPAR-MASSN='AJ'
0395 04 006 F SUB_ASSIGNMENT_LETTER(ZHRG_INC_DYNAMICACTION)
RECRUITMENT
The $9ility to 'eet personnel re5uire'ents is /ey for enterprises* The success of
$n enterprise depends on such f$ctors $s the 5u$lity $nd $3$il$9ility of
personnel* !t is p$rticul$rly i'port$nt for the de3elop'ent $nd success of
e2p$nding enterprises th$t they h$3e 5uic/ $ccess to $de5u$te personnel*
This co'ponent h$s $ll the functions needed for wor/ing through the entire
recruit'ent procedure0 fro' cre$ting $pplic$nt d$t$ to filling 3$c$nt positions*
The )ecruit'ent co'ponent cont$ins $n entire r$nge of powerful0 fle2i9le
functions th$t c$n 9e used to i'ple'ent $n effecti3e < $nd l$rgely $uto'$ted <
recruit'ent str$tegy*
The )ecruit'ent co'ponent c$n 9e used to recruit hu'$n resources $ccording
to re5uire'ents0 $t $ny ti'e* Applic$nts d$t$ c$n 9e stored th$t h$3e not
dee'ed suit$9le for $ p$rticul$r 3$c$ncy in the Applic$nt #ool0 where they c$n
9e considered for other or future 3$c$ncies*
This co'ponent en$9les to define $ recruit'ent procedure th$t suits the needs
of enterprise* T$s/s c$n 9e distri9uted $nd responsi9ilities c$n 9e fi2ed to
different people0 in3ol3ed in the recruit'ent process* )ecruit'ent supports in
di3iding $nd $ssigning $d'inistr$ti3e $nd decision-'$/ing t$s/ $re$s* =$ny
t$s/s c$n 9e processed 3i$ '$ss processing*
The )ecruit'ent co'ponent pro3ides dyn$'ic $ctions to en$9le to $uto'$te
'$ny processes* &or e2$'ple0 when initi$l d$t$ for $pplic$nt is entered0 the
syste' cre$tes $ confir'$tion of receipt in the for' of $n $pplic$nt $cti3ity $nd
$ letter confir'ing receipt of $pplic$tion* This reduces the $d'inistr$ti3e t$s/s
re5uired of the >) dep$rt'ent for $pplic$nt correspondence*
44
;or6%or-e Re<,irements an# A#4ertising
The Recruitment component enables to document workforce requirements and the way it is
been advertised in the SAP system.
A company's workforce requirements are represented in the Workforce. Requirements and
Advertising component by means of vacancies. A vacancy is a description of a position that
must be staffed, either completely or partially. The recruitment process is triggered by the
creation of a vacancy. The recruitment procedure is initiated by the creation of a vacancy,
and its purpose is to fill vacancies. Vacancies are published in advertisements.
If a candidate applies for a job in response to an advertisement, he or she must be assigned
to this advertisement during the initial entry of basic data phase. By assigning an applicant to
an advertisement here, the system can propose a likely vacancy assignment for the
applicant. This proposed vacancy assignment can be overwritten if unsuitable. Assignment
of an unsolicited applicant to a vacancy depends solely on the decisions of the personnel
officer or line manager responsible. For this reason, default values cannot be proposed here.
If the candidate has applied in response to an advertisement, he / she must be assigned to a
recruitment instrument and a medium using the advertisement. This assignment means that
you can analyze the effectiveness of the recruitment instruments and media used by
company.
In this section, all the necessary system settings are done for the administration of workforce
requirements and advertising.
Createmedia
45
In this step we create the media used by company.
The medium serves two purposes in Recruitment:
It is used to classify all recruitment instruments.
For example, the recruitment instruments "Washington Post" and "New York Times"
are classified under the medium "Press".
The applicant class is an attribute of the medium and indicates whether a medium is used to
attract internal or external applicants.
SAP R"+ Role
Men,
#erson$l %$t$
Transa-tion
Co#e
+#),
(IMG) -> Personnel Management ->
Re-r,itment -. ;or6%or-e Re<,irement an#
A#4ertisement ./ Create Me#ia
Medium Nameof medium ApCl Applicantclasstext
01 Press AP External applicant
02 Employment office AP External applicant
03 Exec.search agency AP External applicant
04 Posters P Internal applicant
05 Mail P Internal applicant
06 Internal press P Internal applicant
10 University AP External applicant
11 Trade fairs AP External applicant
12 Headhunter AP External applicant
15 Internet AP External applicant
Createrecruitmentinstruments
!n this step0 the recruit'ent instru'ents0 which co'p$ny uses0 $re 9eing
configured*
46
43ery ?o9 $d3ertise'ent is pu9lished in $ recruit'ent instru'ent*
)ecruit'ent instru'ents $re cl$ssified $ccording to the 'edi$ used*
;e c$n store $ cont$ct n$'e $nd $ddress /ey for e$ch recruit'ent
instru'ent* The $ddress /ey c$n 9e used to store the $ddress of $
cont$ct" for $ recruit'ent instru'ent in step @7re$te $ddresses for
recruit'ent instru'ents@*
SAP R"+ Role
Men,
#erson$l %$t$
Transa-tion
Co#e
+#),
Re-r,itment -. ;or6%or-e Re<,irement
an# A#4ertisement ./ Create re-r,itment
instr,ment
Instrum. Instrument Medium
Nameof
medium Address Contact
00000001 Times of India 01 Press
00000002 Indian Express 01 Press
00000003 Monster.com 15 Internet
00000004 Cairn Portal 15 Internet
00000005 Internal magazine 06 Internal press
00000006 Outlook email 05 Mail
00000007 Anna University 10 University
00000008 Naukri.com 15 Internet
00000009 Hindu 01 Press
00000010 Economic Times 01 Press
A&&li-ant A#ministration
This component is used to coordinate and monitor all the steps involved in applicant
administration. The two-tiered data entry concept provides a fast and easy way to enter and
structure unsolicited applications, and applications in response to a specific advertisement.
CreatePersonnelOfficer
47
!n this step we cre$te co'p$nyAs personnel officers*
#ersonnel officers process the $pplic$tions $ssigned to the' $ccording to
their $uthoriB$tion fro' the #ersonnel %ep$rt'ent*
#ersonnel officers for )ecruit'ent 'ust 9e cre$ted $s p$rt of
$d'inistr$tor group A##C* ;e c$n use $n !% of our choice for the
personnel officer*
SAP R"+ Role
Men,
#erson$l %$t$
Transa-tion
Co#e
+#),
Re-r,itment -. A&&li-ant A#ministration ./
Create Personnel O%%i-er
The following table reproduces the initial values configured for Cairn Energy:
Grp Ad. Administratorname Title Tel.no. SAPName
APPL NID Nidhi Ms
APPL NIR Nirmal Mr
APPL PRV Pravin Mr
APPL PUR Purnima Ms
APPL PUS Pushpendra Mr
APPL SHB Shoba Ms
APPL STU Stuti Ms
APPL SUN Sunayna Ms
A&&li-ant Str,-t,re
When their data is first entered in the system, applicants are structured according to the
following criteria:
Internal or external applicants.
Unsolicited applicants / Applicants who applied in response to an advertisement.
Applicant Groups.
Applicant range.
Internal applicants are those employed by the company on the date that the job application
is received. External applicants are those not employed by the company on this date. This
latter grouping can therefore also include former employees of the company.
48
The procedure for entering data is different for internal and external applicants. We have to
manually enter all required data on external applicants. When dealing with internal
applicants, however, we can import data such as name and address simply by specifying the
candidate's personnel number. We can overwrite this data, if necessary.
Both internal and external applicants can submit unsolicited applications, or apply in
response to an advertisement. We need to assign applicants who file an unsolicited
application to an unsolicited application group during initial data entry. An unsolicited
application group is a user-definable criterion for use in structuring unsolicited applications.
An applicant group is used to group together applicants on the basis of the type of work
relationship for which they have applied (for example, employees with a permanent contract,
employees with a temporary contract, freelance workers, and so on). The applicant class is a
characteristic of the applicant group. The applicant class indicates whether the applicant is
internal (applicant class P) or external (applicant class AP).
The applicant range is another user-definable criterion used for classifying applicants.
Generally speaking, it classifies applicants on the basis of either hierarchical or functional
criteria. Classifying the applicants hierarchically involves dividing them into groups, such as
executive employees, salaried employees, skilled workers, and so on. Functional
classification involves dividing them according to areas of employment, such as executive
board, administration department, production, and so on.
ApplicantGroup
SAP R"+ Role
Men,
#erson$l %$t$
Transa-tion
Co#e
+#),
A&&li-ant Str,-t,re ./ Create A&&li-ant
Gro,&
AG App.group ApCl
ApplicantClass
Text
1 Nationals AP
External
applicant
2 Expatriates AP External
49
applicant
ApplicantRange
SAP R"+ Role
Men,
#erson$l %$t$
Transa-tion
Co#e
+#),
A&&li-ant Str,-t,re ./ Create A&&li-ant
Range
The following table reproduces the initial values configured for Cairn Energy:
AR Applicantrange
01 Employee
02 Consultants
03 Third Party Consult
Unsolicitedapplicationgroups
SAP R"+ Role
Men,
#erson$l %$t$
Transa-tion
Co#e
+#),
A&&li-ant Str,-t,re ./ Create ,nsoli-ite#
a&&li-ation gro,&s
UAGp Unsol.app.group
001 Bihar Asset
002 Business Development
003 CEO's Office
004 Communications
50
005 COO's Office
006 Design Office
007 Drilling
008 Exploration
009 Finance
010 HR & Admin
011 HSE,CSR & LAND Acq.
012 IT&C and IM
013 Legal
014 Petroleum Engg
015 Procurement
016 Production
017 Production -RV & CB
A&&li-ant Sele-tion
A&&li-ant A-ti4ities
In the Recruitment component, applicant activities are used to enter, log, and plan all the
tasks performed for an applicant during the selection procedure. Applicant activities are
administrative stages through which an applicant passes during the course of the application
procedure.
The following characteristics are among those used to identify an applicant activity:
Activity type
The activity type denotes the activity that is to be carried out for an applicant (e.g. Mail
confirmation of receipt, Mail invitation to interview, Appointment for interview).
Activity status
The activity status indicates whether the activity has already been performed for an
applicant (completed) or is still to be performed (planned).
Performance date
For planned activities, the performance date indicates the date by or on which the
activity is to be carried out; for completed activities it indicates the date on which they
were actually carried out.
51
Person responsible for activity
This employee is responsible for ensuring that the activity is carried out on or by the
deadline specified, and may be responsible for carrying it out him/herself.
ApplicantActivitytypes
SAP R"+ Role
Men,
#erson$l %$t$
Transa-tion
Co#e
+#),
IMG Men,
Implementation Guide for R/3 Customizing (IMG) ->
PersonnelManagement-> Recruitment-> ApplicantSelection->
ApplicantActivities -> ApplicantActivityTypes-> Createapplicant
activitytypes
Ac Activ. sh.text Act.typelongtext
System
Fnction SystemFunctionText
001 Receipt
Mail confirmation of
receipt P Applicant correspondence
002 Transfer file Transfer applicant file
003 File returned File returned
004 Video interview Video Conference P Applicant correspondence
005 Telecon-Intrvue Phone based P Applicant correspondence
006 Face-Face-Intrw Face to face P Applicant correspondence
007 Test invitation Mail invitation to test P Applicant correspondence
008 Test date Date of applicant test
009 Appraisal Hand in appraisal
010 Mail contract Mail contract P Applicant correspondence
011 Rejection Mail rejection letter P Applicant correspondence
012 Travel expenses
Travel expense
accounting
013 Approve hiring Approve hiring
52
014 Hiring date Hiring date
015 Transfer data
Transfer applicant
data D Transfer data to employee
016 Interim reply Mail interim reply P Applicant correspondence
017 Hire applicant Hire applicant
018 Medical exam. Medical examination
019 Contr.returned
Contract returned by
applicant
020 Reject appl. Reject applicant
021 Offer contract Mail offer of contract P Applicant correspondence
022 On hold Put applicant on hold P Applicant correspondence
023 Work contract Send work contract
090 Telephonic Int. Telephonic Interview P Applicant correspondence
091 Face-face Int. Face-to-face Interview P Applicant correspondence
________________________
DefaultValues
Feature: PACPA
PACPA Parameter Settings for Follow-up Actions
Object
Feature
Task
This feature defines how the parameters are to be set for actions proposed as follow-up
actions. Follow-up actions are defined using feature PACPP.
Use
In transaction PB60 using "Foll.actions" function key.
Procedure
The return matrix of the feature has the following structure: XXXXX
ZZZZZ.
XXXXX: Field name for an action (APLACTI4)
53
o PLDAT Performance date (mandatory field).
o PLTIM Performance time.
o RECTK Indicator as to whether 'planned' actions are to be carried
out using recurring tasks.
o IDTXT Text number for standard text.
o PERNR Pers.no. of person responsible for action.
ZZZZZ: Value entered in field, 20 characters long.
o PLDAT ZZZZZ = nn Number of days, added to date of previous
action to obtain performance date. If this date is already
past, the system proposes the current date as a default.
o RECTK ZZZZZ = X Planned action is carried out using recurring
tasks.
o PERNR ZZZZZ = 8-digit personnel number from the master database.
The next line in the feature is accessed by means of operation NEXTR.
The last line of an action ends with a comma (not NEXTR).
Line
Variable
key F C Operations
000010 D APACT
000020 004
&PACPA=IDTXT INTERVIEW_INTIMATION_LETTER,
NEXTR A
000030 004 A &PACPA=RECTK X, NEXTR B
000040 004 B &PACPA=PLDAT 1,
000050 005
&PACPA=IDTXT INTERVIEW_INTIMATION_LETTER, NEXTR
A
000070 005 B &PACPA=PLDAT 1,
000080 006
&PACPA=IDTXT INTERVIEW_INTIMATION_LETTER, NEXTR
A
000100 006 B &PACPA=PLDAT 1,
54
000110 007 &PACPA=IDTXT INVITATION, NEXTR A
000130 007 B &PACPA=PLDAT 1,
000140 008 &PACPA=PLDAT 10,
000150 010 &PACPA=IDTXT OFFER-CONTRACT, NEXTR A
000170 010 B &PACPA=PLDAT 20,
000180 011 &PACPA=IDTXT REJECTION_LETTER, NEXTR A
000200 011 B &PACPA=PLDAT 20,
000210 016 &PACPA=IDTXT PRELIMINARY-RECEIPT, NEXTR A
000230 016 B &PACPA=PLDAT 2,
000240 020 &PACPA=PLDAT 2,
000250 *** &PACPA=PLDAT 2, NEXTR A
000260 *** A &PACPA=PERNR 2, NEXTR B
000270 *** B &PACPA=PERN1 3, NEXTR C
000280 *** C &PACPA=PERN2 4,
Time Management
The Ti'e =$n$ge'ent co'ponent offers the support in perfor'ing $ll hu'$n
resources processes in3ol3ing the pl$nning0 recording0 $nd 3$lu$tion of intern$l
$nd e2tern$l e'ployees1 wor/ perfor'ed $nd $9sence ti'es*
55
Ti'e =$n$ge'ent h$s user-oriented interf$ces th$t support centr$liBed $nd
decentr$liBed entry $nd $d'inistr$tion of ti'e $nd l$9or d$t$* %$t$ c$n 9e
processed centr$lly 9y $d'inistr$tors in the hu'$n resources dep$rt'ent or
else in indi3idu$l dep$rt'ents 9y ti'e $d'inistr$tors such $s super3isors0
secret$ries0 $nd e'ployees the'sel3es*
WorkSchedules
i. Define Public Holiday Classes
PersonalSubAreaGroupings
i. Group Personal Sub Areas for the Work Schedule
ii. Group Personal Sub Areas for the Daily Work Schedule
DailyWorkSchedule
%efine Dre$/ +chedule
%efine )ules for 3$ri$nts
Define Daily work Schedule
PeriodWorkSchedule
Define Period Work Schedules
Da! T!&es
Define Day Types
Define Selection rules
Define Special days
WorkSchedulerulesandWorkSchedules
Define Employee subgroup Groupings
Define Groupings for the Public Holiday Calendar
Set Work Schedule Rules and Work Schedules
Generate Work Schedules Manually
Generate Work Schedules in Batch
PlannedWorkingTime
Set Default Value for the Work Schedule
Set Which Hour Fields Are Entry Fields
Define Working Weeks
Set Default Value for Time Management Status
TimeDataRecordingandAdministration
Absences
1) Absence Catalog:
Group Personnel Sub areas for Attendances and
Absences.
Define Absence Types
Define Illness Types
Determine Entry Screens and Time Constraint
Classes.
2) Absence Counting:
Define Counting Classes for the Period Work
Schedule.
3) Rules for Absence Counting (New):
Group Employee Subgroups for Time Quotas.
56
Group Personnel Sub areas for Time Quotas.
Define Rules for Rounding Counted Absences.
Define Counting Rules.
Assign Counting Rules to Attendance Types.
4) Special Absence Data:
Maternity Protection
Set Eligibility for Info type
Define Absence Types
Define Types of Birth
Define Maternity Protection Periods
Define Default Absence Types
ManagingTimeAccountsUsingAttendance/Absence
Quotas:
Setting Groupings for Time Quotas
Group Employee Subgroups for Time Quotas
Group Personnel Sub areas for Time Quotas.
Time Quota Types
Create Number Range Intervals
Define Absence Quota Types
Define Absence Quota Types and Indicate
leave.
Calculating Absence Entitlements
Automatic Accrual of Absence Quotas
Rules for Generating Absence Quotas
Setting up Methods for Quota Accrual
Quota Deduction Using Attendances / Absences.
Define Deduction Rules for Absence and
Attendance Quotas.
Assign Deduction Rules to Counting Rules.
57
58
DefinePublicHolidays:

59
P,0li- Holi#a! Calen#ar
The pu9lic holid$y c$lend$r pl$ys $n i'port$nt role in the >u'$n )esources
'odules* !t $ffects the definition of the org$niB$tion$l structure of the
enterprise $nd pl$ys $ centr$l role in the scheduling process $s well in
gener$ting 'onthly wor/ schedules.
The public holiday calendar is based on an actual year and allows you to apply your working time
models to a specific time period.
It is essential to use the public holiday calendar for recording your employees attendances and
absences: the payroll program can only be run correctly if Sundays and public holidays and so on are
taken into account.
Create P,0li- Holi#a! Calen#ar
The public holiday calendar is created on the basis of the regional and national holidays that are valid
for your personnel areas and subareas. Company-specific days off for the festivals can also be
entered in the calendar. All National and Festival Holidays for different Locations can be created in
the system and assigned to the holiday calendar.
CreatePublicHolidayCalendars
In this step create the public holiday calendars for locations and assign the public holidays to these
calendars.
60
SAP R"+ Role
Men,
%efine #u9lic >olid$y 7l$sses
(IMG) -> Time Management -> ;or6 S-9e#,les
./ De%ine P,0li- Holi#a! Classes
The following table reproduces the holiday calendars configured for various locations of Cairn Energy.
Calendarid: CB- CairnBarmer& Jodhpur
PublicHoliday ValidFrom ValidTo
Christmas 1900 2098
Diwali 1900 2098
Gandi Jayanthi 1900 2098
Good Friday 1900 2098
Holi 1900 2098
Independance Day (India) 1900 2098
Maharana Pratap Jayanti 1900 2098
May Day 1900 2098
Ramazan 1900 2098
Republic Day (India) 1900 2098
Sri Krishna Jayanti 1900 2098
Calendarid: CC- CairnChennai
Christmas 1900 2098
Deepavali 1900 2098
Ganesha Chaturthi 1900 2098
May Day 1900 2098
Ramazan 1900 2098
61
Tamil New Year 1900 2098
Ugadi Telugu New Year 1900 2098
Calendarid: CG- CairnGurgaon
Christmas 1900 2098
Diwali 1900 2098
Diwali1 1900 2098
Holi 1900 2098
May Day 1900 2098
Ram Navami 1900 2098
Ramazan 1900 2098
Calendarid: CK- CairnKakinada
PublicHoliday
Valid
From ValidTo
Christmas 1900 2098
Deepavali 1900 2098
Dussehra / Ayudha Puja 1900 2098
Makra Sankaranti 1900 2098
May Day 1900 2098
Ramazan 1900 2098
62
Calendarid: CM- CairnSyanam
Public Holiday
Valid
From Valid To
1 Ramadan 1900 2098
Deepavali 1900 2098
Independance Day (Indi 1900 2098
May Day 1900 2098
Ramazan 1900 2098
Calendarid: CP- CairnPatna
Chhath Puja 1900 2098
Christmas 1900 2098
Diwali 1900 2098
Holi 1900 2098
Independance Day (In 1900 2098
May Day 1900 2098
Ramazan 1900 2098
Calendarid: CR- CairnRajahmundry
Christmas 1900 2098
Deepavali 1900 2098
63
May Day 1900 2098
Ramazan 1900 2098
Calendarid: CS- CairnSuvali
Christmas 1900 2098
Deepavali 1900 2098
Dhulati (Holi Second day) 1900 2098
Gujarati New Year 1900 2098
May Day 1900 2098
Ramazan 1900 2098
Assign P,0li- Holi#a! Calen#ars to Lo-ations
The holiday calendar is assigned to a Personnel Subarea / Location. As Employees are assigned to
Personnel Sub areas/locations, all the holidays applicable for that location automatically applies to the
employee.
Any required changes to the public holiday calendar can be made at any time.
AssignPersonnelSubareato PublicHolidayCalendar
In this step assign the public holiday calendars to the defined personnel subareas (locations).
64
SAP R"+ Role
Men,
%efine #u9lic >olid$y 7l$sses
./ ;or6 S-9e#,le R,les an# ;or6 S-9e#,les
./ De%ine Gro,&ings %or t9e P,0li- Holi#a!
Calen#ar
The following table reproduces the initial values configured for Cairn Energy.
PersonnelArea PersonnelAreaText
PersonnelSub
Area
PersonnelSub
AreaText HolidayCalendarID
001 Cairn India 01 Gurgaon CG
001 Cairn India 02 S`yanam CM
001 Cairn India 03 Rajahmundry CR
001 Cairn India 04 Kakinada CK
001 Cairn India 05 Barmer CB
001 Cairn India 06 Jodhpur CB
001 Cairn India 07 Patna CP
001 Cairn India 08 Suvali CS
001 Cairn India 09 Chennai CC
;or6 S-9e#,les
With this component, the settings required for creating work schedules for the employees in the
enterprise can be made. Work schedules are shift schedules which must be generated for all
employees, even those with a set working time (salaried employees) or flextime. A work schedule
consists of several different elements. Elements of the work schedule include daily work schedules,
period work schedules, and work schedule rules.
Work schedules can be defined with flextime models or rotating shifts for particular organizational
units. It can also set up the legislative regulations, collective agreements and internal company
policies that stipulate employee working time in the system.
Personnel S,0area Gro,&ings
Personnel subarea groupings are used to group the employees for work schedule rules based on the
personnel subareas / locations.
GroupPersonnelSubareasfor the WorkSchedule
In this step, group the personnel areas and personnel subareas for work schedules.
65
SAP R"+ Role
Men,
#ersonnel +u9$re$ Eroupings
./ Personnel S,0area Gro,&ings ./ Gro,&
Personnel S,0areas %or t9e ;or6 S-9e#,le
PersonnelArea
PersonnelArea
Text
PersonnelSub
Area
PersonnelSubArea
Text
PersonnelSubarea
Grouping
001 Cairn India 01 Gurgaon 40
001 Cairn India 02 S`yanam 40
001 Cairn India 03 Rajahmundry 40
001 Cairn India 04 Kakinada 40
001 Cairn India 05 Barmer 40
001 Cairn India 06 Jodhpur 40
001 Cairn India 07 Patna 40
001 Cairn India 08 Suvali 40
001 Cairn India 09 Chennai 40
Group Personnel Subareas for Daily Work Schedule
In this step, assign a personnel area grouping for daily work schedules to a personnel area grouping
for work schedules.
SAP R"+ Role
Men,
#ersonnel +u9$re$ Eroupings
./ Personnel S,0area Gro,&ings ./ Gro,&
Personnel S,0areas %or t9e Dail! ;or6
S-9e#,le
66
PS Grouping DWSGrouping
01 01
02 02
03 03
04 04
05 05
06 06
07 07
08 08

Dail! ;or6 S-9e#,les
The daily work schedule determines the structure of working times in the enterprise at the daily level.
Also actual normal working conditions can be defined and those that differ from externally or internally
determined daily working times. In this way, sets of working times can be defined for specific set of
employees.
The planned working time specified in a daily work schedule is the basis for payment calculation of
actual working times that are relevant for payroll, as well as the valuation of attendances and
absences.
The daily work schedule, along with Break Schedules, comprise of the working times for a particular
day. The break rules in the work schedule for any particular working day can be defied and can be
assigned to a personnel sub area grouping for work schedules. This grouping enables to assign a
break schedule to as many of the groupings daily work schedules as we want, thereby achieving
maximum flexibility in combining all elements of the daily work schedule.
DefineBreakSchedules
In this step, define work break schedules for the enterprise. We can specify exactly when breaks may
be taken within the daily work schedule, and whether they are paid or unpaid.
67
SAP R"+ Role Men, %$ily ;or/ +chedules
-> Time Management -> ;or6 S-9e#,les ./ Dail!
;or6 S-9e#,les ./ De%ine 5rea6 S-9e#,les
Grouping Break No Start End P Unpaid Paid After RefTim Type1 Type2
40 6DAY 01 12:00 13:00 1.00
40 NORM 01 12:00 13:00 1.00
DefineDailyWorkSchedules
In this step, daily work schedules for the enterprise are defined. By entering the planned working time,
the system calculates the planned planed hours for one day, taking the break schedule into
consideration. The daily work schedules for availability are also defined in this step.
SAP R"+ Role
Men,
%$ily ;or/ +chedules
./ Dail! ;or6 S-9e#,les ./ De%ine Dail! ;or6
S-9e#,les
68
Grouping DailyWorkSchedule Variant DailyWSText StartDate EndDate
40 12HR 12 Hrs Working 01.01.1990 31.12.9999
40 6DAY 6 day 01.01.1990 31.12.9999
40 ASFT A shift (Morng) 01.01.1990 31.12.9999
40 BSFT B shift (eving) 01.01.1990 31.12.9999
40 CSFT C shift (night) 01.01.1990 31.12.9999
40 FLEX Flextime 01.01.1900 31.12.9999
69
40 FREE Free 01.01.1900 31.12.9999
40 NORM Normal Working 01.01.1990 31.12.9999
Perio# ;or6 S-9e#,les
The period work schedule consists of a defined sequence of daily work schedules. It reflects a work
pattern that is repeated after a defined period of time. Period work schedules can extend over one
week, several weeks, or a period that is not divisible by seven.
Period work schedule can be created for any length of time: The period work schedule can provide
the working time model for one week, as do flextime models, or for an entire year.
Period work schedules can also be created for longer term working models, such as those that cover
the entire year. The week number distinguishes between the individual elements of a period.
DefinePeriodWorkSchedules
In this step, the period work schedules are created by specifying the sequence of daily work
schedules for a work schedule for one or more weeks.
SAP R"+ Role
Men,
#eriod ;or/ +chedules
./ Perio# ;or6 S-9e#,les ./ De%ine Perio#
;or6 S-9e#,les
Grp PWS PeriodWSText Week 01 02 03 04 05 06 07
40 10D4
10 Day On 4 Day
Off 001 NORM NORM NORM NORM NORM NORM NORM
40 10D4
10 Day On 4 Day
Off 002 NORM NORM NORM FREE FREE FREE FREE
40 14DY
14 Days
Rotational 001 12HR 12HR 12HR 12HR 12HR 12HR 12HR
40 14DY
14 Days
40 14DY
14 Days
Rotational 003 FREE FREE FREE FREE FREE FREE FREE
40 14DY
14 Days
40 15DY 15 Days 001 NORM NORM NORM NORM NORM NORM NORM
70
Rotational
40 15DY
15 Days
Rotational 002 NORM NORM NORM NORM NORM NORM NORM
40 15DY
15 Days
Rotational 003 NORM FREE FREE FREE FREE FREE FREE
40 21DY
21 Days
40 21DY
21 Days
40 21DY
21 Days
40 21DY
21 Days
40 21DY
21 Days
40 21DY
21 Days
40 28DY
28 Days
40 28DY
28 Days
40 28DY
28 Days
40 28DY
28 Days
40 28DY
28 Days
40 28DY
28 Days
40 28DY
28 Days
40 28DY
28 Days
40 6DAY Six days working 001 6DAY 6DAY 6DAY 6DAY 6DAY 6DAY FREE
40 6DRO
6/2 Days
Rotatioanl 001 ASFT ASFT BSFT BSFT CSFT CSFT FREE
40 6DRO 6/2 Days 002 FREE *
71
Rotatioanl
40 6WK1
6 Week On 1
Week Off 001 NORM NORM NORM NORM NORM NORM NORM
40 6WK1
6 Week On 1
40 6WK1
6 Week On 1
40 6WK1
6 Week On 1
40 6WK1
6 Week On 1
40 6WK1
6 Week On 1
40 6WK1
6 Week On 1
Week Off 007 FREE FREE FREE FREE FREE FREE FREE
40 6WK2
6 Week On 2
40 6WK2
6 Week On 2
40 6WK2
6 Week On 2
40 6WK2
6 Week On 2
40 6WK2
6 Week On 2
40 6WK2
6 Week On 2
40 6WK2
6 Week On 2
40 6WK2
6 Week On 2
40 8WK2
8 Week On 2
40 8WK2
8 Week On 2
40 8WK2
8 Week On 2
40 8WK2 8 Week On 2 004 NORM NORM NORM NORM NORM NORM NORM
72
Week Off
40 8WK2
8 Week On 2
40 8WK2
8 Week On 2
40 8WK2
8 Week On 2
40 8WK2
8 Week On 2
40 8WK2
8 Week On 2
40 8WK2
8 Week On 2
40 NORM 5 Days Working 001 NORM NORM NORM NORM NORM FREE FREE
;or6 S-9e#,le R,les an# ;or6 S-9e#,les
A work schedule rule is a precise description of the work schedule that specifies the working times of
a group of employees.
A work schedule rule is assigned a period work schedule, which in turn is made up of daily work
schedules. Rotating shifts are set up by assigning a period work schedule to several work schedule
rules.
Work schedules are not stored all at once, but stored for each month. The work schedule is created
regardless of the length of the period work schedule and is not person-specific.
DefineEmployeeSubgroupGroupings
The employee subgroup grouping for work schedules allows us to group several employee subgroups
and base their work schedules on the same rules.
SAP R"+ Role
Men,
;or/ +chedule )ules $nd ;or/ +chedules
./ De%ine Em&lo!ee S,0gro,& Gro,&ings
DefineEmployeeSubgroupGrouping
73
ESGrpg ES Grpgfor WS
0 Applicants
1 Hourly wage earners
2 Salaried employees
3 Executive
4 Executive - PH
6 Holder
7 Non-holder
GroupEmployeeSubgroupsfor WorkSchedules
Emp
Group
EmpGroupText EmpSub
Group
EmpSubGroupText ES Grouping
1 Nationals 01 Employee 2
1 Nationals 02 Direct Consultants 2
1 Nationals 03 Third Party Consultant 2
2 Expatriates 01 Employee 2
2 Expatriates 02 Direct Consultants 2
2 Expatriates 03 Third Party Consultant 2
Set WorkScheduleRulesandWorkSchedules
In this step, you define the work schedule rules that are assigned to employees in the Planned
Working Time infotype (0007). The work schedule rule is assigned to a period work schedule and the
holiday calendars.
SAP R"+ Role Men, ;or/ +chedule )ules $nd ;or/ +chedules
-> Time Management -> ;or6 S-9e#,les ./ ;or6
S-9e#,le R,les an# ;or6 S-9e#,les ./ Set ;or6
S-9e#,le R,les an# ;or6 S-9e#,les
74
ES
Grpg
ES Grpgfor WS Holiday
Calendar
Text PS
Groping
WS
Rule
Start Date EndDate
2
Salaried
employees CB
Cairn Barmer &
Jodhpur 40 10D4 01.01.1990 31.12.9999
2
Salaried
employees CB
Cairn Barmer &
Jodhpur 40 15DY 01.01.1990 31.12.9999
2
Salaried
employees CB
Cairn Barmer &
Jodhpur 40 21DY 01.01.1990 31.12.9999
2
Salaried
employees CB
Cairn Barmer &
Jodhpur 40 28DY 01.01.1990 31.12.9999
2
Salaried
employees CB
Cairn Barmer &
Jodhpur 40 6WK1 01.01.1990 31.12.9999
2
Salaried
employees CB
Cairn Barmer &
Jodhpur 40 6WK2 01.01.1990 31.12.9999
2
Salaried
employees CB
Cairn Barmer &
Jodhpur 40 8WK2 01.01.1990 31.12.9999
75
2
Salaried
employees CB
Cairn Barmer &
Jodhpur 40 NORM 01.01.1990 31.12.9999
2
Salaried
employees CC Cairn Chennai 40 NORM 01.01.1990 31.12.9999
2
Salaried
employees CG Cairn Gurgaon 40 10D4 01.01.1990 31.12.9999
2
Salaried
employees CG Cairn Gurgaon 40 NORM 01.01.1990 31.12.9999
2
Salaried
employees CM Cairn Syanam 40 21DY 01.01.1990 31.12.9999
2
Salaried
employees CM Cairn Syanam 40 NORM 01.01.1990 31.12.9999
2
Salaried
employees CP Cairn Patna 40 21DY 01.01.1990 31.12.9999
2
Salaried
employees CP Cairn Patna 40 6DAY 01.01.1990 31.12.9999
2
Salaried
employees CP Cairn Patna 40 NORM 01.01.1990 31.12.9999
2
Salaried
employees CR
Cairn
Rajahmundry 40 NORM 01.01.1990 31.12.9999
2
Salaried
employees CS Cairn Suvali 40 14DY 01.01.1990 31.12.9999
2
Salaried
employees CS Cairn Suvali 40 6DAY 01.01.1990 31.12.9999
2
Salaried
employees CS Cairn Suvali 40 6DRO 01.01.1990 31.12.9999
GenerateWorkSchedulesManually
Work schedules can be generated in this step. The existing work schedules can also be changed or
deleted.
Create all function can be used to generate for more than a month. The function can be called via the
'Edit' menu option.
If the work schedules need to be created from January through December of a particular year,
December of the previous year and January of the following year must be included.
"Create" function can be used to generate the monthly work schedule one month at a time (with
confirmation). the "Create all" function can be used to generate the work schedule for the required
period without confirmation.
76
SAP R"+ Role
Men,
;or/ +chedule )ules $nd ;or/ +chedules
./ Generate ;or6 S-9e#,les Man,all!
Planne# ;or6ing Time
The Planned Working Time infotype (0007) allows us to enter a work schedule to define individual
working times for employees. It also allows store the time management status for that employee.
The time management status specifies whether an employee participates in time evaluation, and if so,
which form.
The following are possible values for the time management status:
0 No time evaluation
1 Time evaluation - actual times
2 Time evaluation - PDC
7 Time evaluation without payroll integration
8 External services
9 Time evaluation - planned times
Set DefaultValuefor TimeManagementStatus
In this step a feature is used to create a default value for the time management status in the Planned
Working Time infotype. This default value is proposed when we create an infotype record. It can be
determined on the basis of an employee's organizational assignment.
77
SAP R"+ Role
Men,
#l$nned ;or/ing Ti'e
./ Planne# ;or6ing Time ./ Set De%a,lt Val,e
%or Time Management Stat,s
Time Data Re-or#ing an# A#ministration
The time structures in the company can be represented using working time models, the calendar, and
by maintaining the Time Management infotypes. These options allow us to enter all time data and
related information for your employees. This time data includes attendance and absence times,
availability times, and overtime, for example.
With this component, all the necessary settings can be made to allow the recording of working times
for individual employees. This includes absences such as illness, leave, substitutions, overtime, and
so on.
A status for Time Management is defined which indicates whether all attendances are recorded for an
employee, or only exceptions to the work schedule.
It is also determined that how the system should react if working time data is entered which overlaps
with existing data (for example, if an illness record overlaps with a leave record).
A0sen-e Catalog
Absences are paid or unpaid planned working times during which the employee has not worked. They
therefore represent a deviation to the employee's work schedule. Information required for defining and
recording absences can be stored in this area.
In this section, the settings required for recording and processing absences are made.
GroupPersonnelSubareasfor AttendancesandAbsences
In this step, personnel areas and subareas are grouped for attendance and absence types.
For example, if the same attendance and absence types are to be assigned to personnel subareas 01
and 02, same grouping for these both personnel areas needs to be defined.
78
SAP R"+ Role
Men,
A9sence 7$t$log
(IMG) -> Time Management -> Time Data
Re-or#ing an# A#ministration ./ A0sen-es ./
A0sen-e Catalog ./ Gro,& Personnel S,0areas
%or Atten#an-es an# A0sen-es
PersonnelArea text Personnel
Subarea
Text PS Grouping
DefineAbsenceTypes
In this step, absence types for different personnel subarea groupings are defined. Also the checks
which the system performs can be defined when the absence is entered.
SAP R"+ Role
Men,
A9sence 7$t$log
A0sen-e Catalog ./ De%ine A0sen-e T!&es
79
Personnel
Area
AbsenceType AbsenceText StartDate EndDate
40 100 Annual Leave 01.01.1990 31.12.9999
40 200 Casual Leave 01.01.1900 31.12.9999
40 300 Sick leave 01.01.1900 31.12.9999
40 400 Maternity Leave-14 Weeks 01.01.1990 31.12.9999
40 500 Paternity leave 01.01.1990 31.12.9999
40 600 Compassionate leave 01.01.1990 31.12.9999
40 700 Compensatory Off 01.01.1990 31.12.9999
40 800 Half day Casual 01.01.1990 31.12.9999
40 900 Unpaid Absence 01.01.1990 31.12.9999
DetermineEntryScreensandTimeConstraintClasses
80
Use the data entry screen number for an absence to determine which screen (entry screen) is used to
enter, display and maintain a record of this particular absence type.
The time constraint class controls the system reaction if a new record in the Absences infotype (2001)
overlaps with existing time infotype records.
In the standard system, the following numbers are allocated to the screens:
1. 2000 - General absence
This screen is used for all absences which do not require special processing (such as paid leave of
absence for getting married).
2. 2001 - Quota deduction
This screen is used for entering data on leave or time in lieu of overtime.
3. 2002 - Work incapacity
Use this screen for all absence types where continued pay should be taken into account automatically
by the system.
4. Special screens have been developed for the following absence types:
2003 - Maternity protection, parental leave
2004 - Military and non-military service
2005 - Work incapacity (Netherlands)
81
SAP R"+ Role
Men,
A9sence 7$t$log
A0sen-e Catalog ./ Determine Entr! S-reens
an# Time Constraint Classes
PersonnelArea AbsenceType AbsenceText StartDate EndDate
40 0100 Annual Leave 01.01.1990 31.12.9999
40 0200 Casual Leave 01.01.1900 31.12.9999
40 0300 Sick leave 01.01.1900 31.12.9999
40 0400 Maternity Leave-14 Weeks 01.01.1990 31.12.9999
40 0500 Paternity leave 01.01.1990 31.12.9999
40 0600 Compassionate leave 01.01.1990 31.12.9999
40 0700 Compensatory Off 01.01.1990 31.12.9999
40 0800 Half day Casual 01.01.1990 31.12.9999
40 0900 Unpaid Absence 01.01.1990 31.12.9999
A0sen-e Co,nting
When an attendance/absence is recorded, the system refers to the planned working hours in the
employee's daily work schedule to calculate the attendance/absence hours. This is not always
desirable.
There are times when the special regulations for counting attendances and absences need to be
applied, such as:
on specific days (public holidays, weekdays)
for specific attendance and absence types
for specific daily and period work schedules
The daily duration of an absence can be counted according to the rules which are defined in this
section. Thus, it can valuate the duration of attendances/absences differently depending on business
requirements.
DefineCountingClassesfor the PeriodWorkSchedule
In this section, the settings for attendance/absence counting are made.
82
SAP R"+ Role
Men,
A9sence 7ounting
A0sen-e Catalog ./ A0sen-e Co,nting ./
De%ine Co,nting Classes %or t9e Perio# ;or6
S-9e#,le
PS Grpg PeriodWS Start End Counting
Class
40 10D4 01.01.1990 31.12.9999 1
40 14DY 01.01.1990 31.12.9999 1
40 15DY 01.01.1990 31.12.9999 1
40 21DY 01.01.1990 31.12.9999 1
40 28DY 01.01.1990 31.12.9999 1
40 6DAY 01.01.1990 31.12.9999 1
40 6DRO 01.01.1990 31.12.9999 1
40 6WK1 01.01.1990 31.12.9999 1
40 6WK2 01.01.1990 31.12.9999 1
40 8WK2 01.01.1990 31.12.9999 1
40 NORM 01.01.1990 31.12.9999 1
GroupEmployeeSubgroupsfor TimeQuotas
In this step, employee subgroups for time quota types are grouped. Employee subgroups for which
the same attendance and absence quota types are defined are assigned to the same grouping for
time quota types.
83
SAP R"+ Role
Men,
A9sence 7ounting
A0sen-e Catalog ./ A0sen-e Co,nting ./ R,les
%or A0sen-e Co,nting $Ne=* ./ Gro,&
Em&lo!ee S,0gro,&s %or Time 8,otas
EE
Group Text
EE
Subroup Text ESG Time !uota Types
1 Nationals 3 Third Party Consulta 2
2 Expatriates 3 Third Party Consulta 2
GroupPersonnelSubareasfor TimeQuotas
In this step, personnel subareas are grouped with regard to the permissibility of time quota types.
Personnel subareas for which the same attendance and absence quota types are defined are
assigned to the same grouping for time quota types.
84
SAP R"+ Role
Men,
A9sence 7ounting
%or A0sen-e Co,nting $Ne=* ./ Gro,&
Personnel S,0areas %or Time 8,otas
EE
Group Text
EE
Subroup Text ESG Time !uota Types
DefineRulesfor RoundingCountedAbsences
In this step, you set rounding rules for absence and attendance counting.
Concrete numbers for the rounding rules are used. We can specify whether we want:
Only values within the specified interval to be rounded or the interval to be rolled
The specified upper and lower limits to be included in the calculation
You can specify several subrules for a rounding rule and number them sequentially. The
system runs through the subrules in sequential order until it finds one that applies.
85
SAP R"+ Role
Men,
A9sence 7ounting
%or A0sen-e Co,nting $Ne=* ./ De%ine R,les
%or Ro,n#ing Co,nte# A0sen-es
DefineCountingRules
In this step, you define rules for counting attendances and absences. The rules are used to determine
the payroll days and hours for an attendance or absence. The payroll days and hours that have been
counted are used to control the deduction of quotas. They can be used in Payroll to valuate the
absence.
SAP R"+ Role
Men,
A9sence 7ounting
%or A0sen-e Co,nting $Ne=* ./ De%ine
Co,nting R,les
86
87
AssignCountingRulesto AbsenceTypes
In this step, we determine which rule for attendance or absence counting should be used for each
attendance/absence type.
SAP R"+ Role
Men,
A9sence 7ounting
%or A0sen-e Co,nting $Ne=* ./ Assign
Co,nting R,les to A0sen-e T!&es
88
PSG
Absence
Type Text Start Date End Date
Countin
"ule
40 100 Annual ea!e 01.01.1""0 31.12."""" 010
40 200 Casual ea!e 01.01.1"00 31.12."""" 020
40 300 #ic$ lea!e 01.01.1"00 31.12."""" 0%0
40 400
&aternity ea!e'14
(ee$s 01.01.1""0 31.12."""" 030
40 )00 Paternity lea!e 01.01.1""0 31.12."""" 040
40 %00 Compassionate lea!e 01.01.1""0 31.12."""" 0)0
40 *00 Compensatory +,, 01.01.1""0 31.12."""" 0*0
40 -00 .al, day Casual 01.01.1""0 31.12."""" 0-0
"00 /npaid A0sence 01.01.1""0 31.12."""" 010
Managing Time A--o,nts Using Atten#an-e"A0sen-e
8,otas
An Absence quota specifies an employee's entitlement to time off for a limited period. It is dependent
on an absence quota type.
The Absence Quotas infotype (2006) can be used to manage all employees' time off entitlements and
leave types. The infotype's special functions ensure that an employee can only claim the leave days
stipulated in the contract as the absence type Leave.
When an absence is recorded in the Absences infotype, the system checks whether the employee
possesses sufficient time off entitlement.
89
An Attendance quota specifies a limited period in which an employee has approval for certain
activities. It is dependent on an attendance quota type.
Setting Gro,&ings %or Time 8,otas
Time quotas (time off entitlements and attendance approvals) can be grouped or refined according to
the following factors:
Employee subgroups for time quotas (type of employee)
Personnel subareas for time quotas (where is the employee assigned?)
If time evaluation is used: Personnel subareas for time recording (time type determination)
For generating absence quotas: quota type selection rule group (which conditions and rules
apply when absence quotas are generated)
In this section, employee subgroup grouping and the personnel subareas are grouped together based
on the time quota types permitted.
In this step, employee subgroups for time quota types are grouped.
Employee subgroups for which the same attendance and absence quota types are defined are
assigned to the same grouping for time quota types
SAP R"+ Role
Men,
+etting Eroupings for Ti'e Fuot$s
Re-or#ing an# A#ministration ./ Managing
Time A--o,nts Using Atten#an-e"A0sen-e
8,otas ./ Setting Gro,&ings %or Time 8,otas
./ Gro,& Em&lo!ee S,0gro,&s %or Time 8,otas
EE
Group Text
EE
Subroup Text
ESG Time !uota
Types
In this step, personnel subareas are grouped with regard to the permissibility of time quota types.
90
Personnel subareas for which the same attendance and absence quota types are defined are
assigned to the same grouping for time quota types.
SAP R"+ Role
Men,
+etting Eroupings for Ti'e Fuot$s
8,otas ./ Setting Gro,&ings %or Time 8,otas
./ Gro,& Personnel S,0areas %or Time 8,otas
Personnel
Area Text
Personnel
Subarea Text
PS Gropin
for time
#uotas
1 Cairn 1ndia 01 2ur3aon 40
1 Cairn 1ndia 02 #4yanam 40
1 Cairn 1ndia 03 5a6ahmundry 40
1 Cairn 1ndia 04 7a$inada 40
1 Cairn 1ndia 0) 8armer 40
1 Cairn 1ndia 0% 9odhpur 40
1 Cairn 1ndia 0* Patna 40
1 Cairn 1ndia 0- #u!ali 40
1 Cairn 1ndia 0" Chennai 40
Time 8,ota T!&es
In this section the attendance and absence quota types are defined for managing time accounts. Also
we specify how attendances and absences are to be deducted from the employees' quotas.
DefineAbsenceQuotaTypes
In this step, the valid absence quota types (entitlement to time off and leave types) for the employee
subgroup and personnel subarea groupings for time quota types are defined.
91
SAP R"+ Role
Men,
Ti'e Fuot$ Types
8,otas ./ Time 8,ota T!&es ./ De%ine A0sen-e
8,ota T!&es
ESGp PSGp
Absence
!uota
Type !uota Text Start Date End date
2 40 10 Annual lea!e:Cairn; 01.01.1""0 31.12.""""
2 40 20 Casual ea!e 01.01.1"00 31.12.""""
2 40 21 #u<ali 01.01.1"00 31.12.""""
2 40 30
&aternity ea!e'14
(ee$s 01.01.1"00 31.12.""""
92
2 40 40 Paternity lea!e 01.01.1"00 31.12.""""
2 40 )0 Compassionate lea!e 01.01.1"00 31.12.""""
2 40 %0 Compensatory +,, 01.01.1"00 31.12.""""
PermitGenerationof quotasin TimeEvaluation
SpecifyRulegroupsfor timequotatypeselection:
QUOMO
93
Set BaseEntitlement:
94
DeterminevalidityandDeductionperiods:
DefinegenerationRulesfor QuotatypeSelection:
95
DefineDeductionRulesfor Absencequotas:
96
AssignDeductionrulesto Countingrules:
97
SettingMethodsfor Quotaaccrual:
Set up AutomaticaccrualusingreportRPTQTA00:
98
Output:
PAYROLL-INDIA
99
SCOPE O THE DOCUMENT
The #$yroll docu'ent cont$ins the configur$tion det$ils of the 'odule* As p$rt of
9usiness process '$pping following configur$tion h$s 9een c$rried out in this
'odule*
)>) Pa!roll Mo#,le Con%ig,ration S-o&e
Process Functions
Organizational Data

Payroll Area
Default payroll area
Control record
Basic pay

Payscale type and areas
Payscale structure and Enterprise structure
Default Payscale data
ESG grp PCR and Collective agreement provision
Payscale groups and levels
Wagetypes characteristics and groupings
Wagetypes group Basicpay
Enterprise structure for wagetype model
Default Wagetypes for basic pay
Maintain Valuation of Base Wage Types
Recurring payments and
deductions
Wagetypes group Recurring payments and deductions
Additional Payments

Employee remuneration
Reimbursements, Allowances and
Perks
Assign Wage Type Model for Pay Scale Grouping for
Allowances
100
Process Functions
Maintain Default Wage Types for Basic Pay
Maintain Allowance Rules based on Slabs
Calculate Eligibility for RAPs
Maintain Extra Eligibility Criteria for RAPs
Claims
Claims and eligibilities
Maintain Salary Year and Period End Treatment of RAP
Housing
Define Accomodation Types
Maintain the Processing Options for CLA
Housing allowance and perk
Leave Travel
LTA eligibility
Integration with Absences
LTA exemption and period end processing
Car and Conveyance
Define Vehicle Details
Define Conveyance Types
Define Amounts and Numbers for Car Schemes
Assign Type and Age of Car for Car Schemes
Assign Eligibility Criteria for Conveyance Allowance and car
maintenance
Maintain car Rate of Perquisite
Superannuation
Maintain Superannuation Trust ID
Maintain Superannuation Contrib. Freq and Rel. Wage Types
Define Contribution Rates for Superannuation
Maintain Eligibility Details for Superannuation
Wage types configuration, integration with termination
workbench
Provident Fund
Define Trust Details for Provident Fund
Assign Company Rates for Provident Fund
Define PF Trust Validity Period
Maintain Contribution Details for Provident Fund
Define Contribution type for Statutory rates for Provident Fund
101
Process Functions
Labour Welfare Fund
Define Personnel Area and Sub area Groupings for LWF
Assign LWF Groupings for Personnel Area and Subarea
Maintain Contribution Rates for Labour Welfare Fund
Professional Tax
Define Professional Tax Grouping Details
Assign PTax Groupings for Personnel Areas and Subareas
Assign Amounts for Professional Tax Deduction
Maintain Method and Form Layout for PTax Groupings
Maintain Cumulation Rules for Professional Tax
Income tax
Define Personnel Area and Subarea Groupings for Tax
Assign Tax Groupings for Personnel Areas and Subareas
Maintain Feature to Return Employer IncomeTax Related Data
Third Party Deductions
Tax Liability on Reimbursements, Allowances and Perks
Section 89(1) Relief
Recovery of Rounded Off
Amounts
Recovery of Rounded Off Amounts during payroll run
Termination
Determine Periods of Notice
Determine Deadline Type
Maintain Calculation Factor for Retiral Benefits
Calculation method for Notice Pay
Termination workbench configuration
Company Loans Specify Interest Calculation Method
Maintain Rule for Interest Rate Advantage Taxation
Maintain Loan Types
Control Allocation of Loans
Maintain Loans Grouping
Maintain Salary Components
Maintain Maximum Number of Loans Allowed
Maintain Maximum amount for loans outstanding
Maintain Loans Eligibility Checks and Limits
102
Process Functions
Maintain Loans Disbursement Schedule
Maintain the Description for the Event Codes Tranche
Maintain Penal Amount Percentage for Special Repayment
Maintain Deduction Details Under Section 24
Automate Addition of Principal Repayment Amount to Sec 88
Loan balances processing
Data Medium Exchange Bank transfers
Integration with Time
Management
Leave Encashment
Absences processing
Integration with accounting
Define Employee Grouping Account Determination
Define Symbolic Accounts
Define Posting Characteristics of Wage Types
Assign Balance Sheet Accounts
Assign Expense Accounts
Assign Technical Accounts
Assign Vendor Accounts
Set Up Postings for Fixed Costs
Assign Substitute Cost Centers
Payroll Schema Payroll Schema
Personnel calculation rules Personnel calculation rules
Remuneration statement Remuneration statement
103
CreatePayroll Area:
PM--> PA--> OrganizationalData--> OrganizationalAssignment:
CreatePayroll area
CheckDefaultPayroll area
CreateControlRecord
PayrollArea:
104
CheckDefaultPayroll area(ABKRS):
ControlRecord-PA03:
105
PayrollBasicSettings:
DefineEmployeesubgroupgroupingfor PCR& CAP:
Purpose:
The e'ployee su9group grouping for the personnel c$lcul$tion rule is re5uired in
#$yroll Accounting* The collecti3e $gree'ent pro3isions grouping $re re5uired
for indirect 3$lu$tion of w$ge types in the 5asi- Pa! !nfotype 0008"*
IMGMenuPath
SAP R"+ Role
Men,
5asi- Pa!
IMG Men, !'ple'ent$tion Euide for )(3 7usto'iBing !=E"
#ersonnel =$n$ge'ent #ersonnel Ad'inistr$tion
#$yroll %$t$ D$sic #$y %efine 44 +u9group Erouping
for #7) $nd 7oll*Agr't*#ro3*
4'ployee groups $nd su9groups 'ust 9e set up 9efore this $cti3ity*
The 'e$nings of the grouping for the personnel c$lcul$tion rule $re fi2ed $nd
'$y not 9e ch$nged*
&or e$ch e'ployee su9group0 we define the personnel c$lcul$tion rule grouping
th$t indic$tes the syste'0 which set of personnel c$lcul$tion rules $re to 9e
processed ( $pplic$9le to e$ch 4'ployee +u9group*
106
The following table shows the details of the Employee sub group groupings configured for Cairn
Energy:
PayscaleStructure:
Pa! S-ale T!&e
Pay scale type is a collective agreement type in accordance with the collective agreement in an
enterprise.
IMGMenuPath
SAPR/3 RoleMenu Basic Pay
TransactionCode SPRO
IMGMenu
Implementation Guide for R/3 Customizing (IMG) Personnel
Management Personnel Administration Payroll Data Basic Pay
Check Payscale type.
!n this step we set up the enterpriseAs p$y sc$le types* The Basic a! !nfotype
0008" is deri3ed fro' the p$y sc$le type*
We have configured, the Payroll Scale Types of Cairn Energy as shown in the following table.
107
Pa! S-ale Area
A pay scale area is a special area in which a collective agreement is valid.
When human resources of an organization are located in different Geographics, it is necessary to
design companys pay structure considering the respective state laws and employee unions.
IMGMenuPath
SAP R"+ Role Men, D$sic #$y
IMG Men,
Im&lementation G,i#e %or R"+ C,stomizing $IMG*
#$yroll %$t$ D$sic #$y 7hec/ #$ysc$le Are$
!n this section0 we set up different p$y sc$le $re$s in $ccord$nce with the
collecti3e $gree'ent in $n enterprise*
The Pay scale Type configuration details applicable for Cairn Energy are shown in the following table.
Assign Pa! S-ale Str,-t,re to Enter&rise Str,-t,re
In this step, we assign pay scale types and areas defined in the above steps to the personnel areas
and Personnel sub areas.
IMGMenuPath
IMG Men,
!'ple'ent$tion Euide for )(3 7usto'iBing !=E"
#$yroll %$t$ D$sic #$y 7hec/ Assign'ent of #$y
+c$le +tructure to 4nterprise +tructure
We have to set up the following before configuring this step:
The Personnel areas must be defined.
Pay scale areas and types must be defined.
Determine which pay scale types and areas are assigned to which personnel areas.

The following 7onfigur$tion h$s 9een done for 74!C:
108
Personnel
Area
Personnel
AreaText
Personnel
SubArea
PersonnelSub
AreaText
Pay
scale
Area
PayscaleArea
Text
Payscale
Type
PayscaleTypeText
Payscale
Area
Gurgoan
25
Payscale Type
Gurgoan
Payscale
Area
Syanam
26
Payscale Type
Syanam
Payscale
Area
Gurgoan
25
Payscale Type
Gurgoan
Payscale
Area
Gurgoan
25
Payscale Type
Gurgoan
Payscale
Area
Gurgoan
25
Payscale Type
Gurgoan
Payscale
Area
Gurgoan
25
Payscale Type
Gurgoan
Payscale
Area
Gurgoan
25
Payscale Type
Gurgoan
Payscale
Area Suvli
27
Payscale Type
Suvli
Payscale
Area
Gurgoan
25
Payscale Type
Gurgoan
1 Cairn India 10 Mumbai 25
Payscale
Area
Gurgoan
25
Payscale Type
Gurgoan
1 Cairn India 11 Pipavav 27
Payscale
Area Suvli
27
Payscale Type
Suvli
1 Cairn India 12 Gandhinagar 27
Payscale
Area Suvli
27
Payscale Type
Suvli
DetermineDefaultfor pay scaledata:
109
Pa! s-ale gro,&s an# Le4els:
A p$y sc$le group is $ criterion used for gr$ding ?o9 e3$lu$tion* A p$y sc$le
group is di3ided up into se3er$l p$y sc$le le3els*
Each of these groups, share a set of characteristics, to which a standard set of rules can be applied.
IMGMenuPath
IMG Men,
#$yroll %$t$ D$sic #$y )e3ise #$y +c$le Eroups $nd
Ce3els
#$y sc$le types $nd $re$s 'ust 9e defined0 9efore configuring this step*
The following #$ysc$le groups $nd le3els h$3e 9een configured $fter $n$lyBing
the re5uire'ents of loc$tion wise #$yroll gr$des $nd le3els of 7$irn 4nergy1s
#$yroll syste'*
Pa!s-ale T!&e: 25 #$ysc$le Type Eurg$on"
Pa!s-ale Area: 25 #$ysc$le Are$ Eurg$on"
110
PayscaleType:26 (Payscale Type S' Yanam)
PayscaleArea: 26 (Payscale Area S' Yanam)
;AGE T?PE STRUCTURE
;age t!&es %or 5asi- Pa! In%ot!&e $'''2*
Earnings and deductions of an Employee are represented in SAP as Wagetypes.
111
In other words, Wagetypes are the payroll and personnel administration objects used to differentiate
between monetary or time units, which are used in different ways to calculate Employees
Remuneration.
The name range reserved for the customer Wagetypes has been described by SAP. The entire
customer Wagetypes should begin with a number.
Hence, all the Wagetypes configured for Cairn Energys Payroll System start with a number.
Create " Co&! =age t!&es
;e cre$te the w$ge types for the !nfotype 5asi- Pa! 0008" 9y copying the
'odel w$ge types in the st$nd$rd +A# syste'*
,nly w$ge types for use in !nfotype 5asi- Pa! 0008" $re proposed in this step*
IMGMenuPath
SAP R"+ Role Men, ;$ge Types
IMG Men,
!'ple'ent$tion Euide for )(3 7usto'iBing !=E" -.
#$yroll %$t$ D$sic p$y ;$ge Types 7re$te w$ge
type c$t$log
These copied w$ge types will 9e $3$il$9le in !nfotype 0008 for further
processing* ;e c$n $lso 'odify the copies to suit our re5uire'ents*
The following are the Wage types defined as part of Basic Pay Infotype 0008, after analyzing the
requirements of Cairn Energys Payroll System.
WageTypeCode WageTypelongtext ShortText
6CFE Consultancy Fee 6CFE
6BLC Barmer Loc Allow. 6BLC
6LOC Location allowance 6LOC
C9e-6 ;age T!&e Te@t
This section allows us to change the texts of the sample wage types that we have copied in the above
step.
112
IMGMenuPath
IMG Men,
!'ple'ent$tion Euide for )(3 7usto'iBing !=E" -.
#$yroll %$t$ D$sic p$y ;$ge Types 7hec/ w$ge
type c$t$log 7hec/ w$ge type te2t
Wage type short texts are used when printing out in Pay slip.
The following table shows the Long text and short text assigned to the wage types.
WageTypeCode WageTypelongtext ShortText
6CFE Consultancy Fee 6CFE
6BLC Barmer Loc Allow. 6BLC
6LOC Location allowance 6LOC
C9e-6 Entr! Permissi0ilit! &er In%ot!&e
We can define the date on which wage types may be entered. For example the "special bonus" wage
type may only be entered up to 12/31/2010.
IMGMenuPath
IMG Men,
#$yroll %$t$ D$sic p$y ;$ge Types 7hec/ w$ge
type c$t$log 7hec/ enter per'issi9ility per !nfotype
To perform this step we have to have set up the wage type catalog and have configured which wage
types can be entered in which Infotype.
The details of the Wage types validity have been shown in the following table
WageTypeCode WageTypelongtext Startdate Enddate
6CFE Consultancy Fee 01.01.1900 31.12.9999
6BLC Barmer Loc Allow. 01.01.1900 31.12.9999
113
6LOC Location allowance 01.01.1900 31.12.9999
Em&lo!ee S,0 Gro,& Gro,&ing or Primar! ;age T!&es
This section allows combining employee subgroups for primary wage types, i.e. We group the
employee subgroups already named to groups.
The Employee sub group grouping determines the applicability of wage types to Employee group and
subgroup assigned to an employee in Organizational Assignment Infotype (0001).
IMGMenuPath
SAPR/3 RoleMenu Wage Types
IMGMenu
Implementation Guide for R/3 Customizing (IMG) Personnel
Management Personnel Administration Payroll Data
Wage Types Employee Subgroups for Primary Wage Type
The following table represents the Grouping of Employee sub groups for Primary wage types.
;age T!&e Permissi0ilit!
IMGMenuPath
SAP R"+ Role Men, 7hec/ ;$ge Type 7$t$log
IMG Men,
#$yroll %$t$ D$sic #$y ;$ge Types 7hec/ w$ge
type c$telog %efine ;$ge Type #er'issi9ility for e$ch
#+ $nd 4+E
Defore defining the w$ge type per'issi9ility0 we h$3e to ensure the following
Employee groups and subgroups must be defined.
Personnel areas and sub areas must be defined.
114
EE Group
Nameof
employeegroup
Employee
subgroup
Nameof employeesubgroup
Employees
subgroupgrouping
1 Nationals 2 DirectConsultants 1
Employee groups, subgroups and personnel areas must be defined for primary wage types.
The wage type catalog must be defined.
Assign the $ppropri$te indic$tors to the w$ge types0 in the det$ils section of
e$ch ;$ge type*
The indic$tor 'ust 9e @1@0 if we define this w$ge type $s per'issi9le* A 9l$n/
signifies th$t the w$ge type '$y not 9e entered*
6CFE Consultancy Fee 01.01.1900 31.12.9999
6BLC Barmer Loc Allow. 01.01.1900 31.12.9999
6LOC Location allowance 01.01.1900 31.12.9999
C9e-6 ;age T!&e C9ara-teristi-s
The Wagetype characteristics describe how the wagetype should behave while entering in Infotypes.
IMGMenuPath
#$yroll %$t$ D$sic #$y ;$ge Types 7hec/ w$ge
type 7$t$log7hec/ w$ge type ch$r$cteristics
Wagetype Characteristics determine the following based on the entries made:
Whether the wagetype is a payment wagetype or deduction wagetype
The Unit of the wage type
Indirect valuation
115
116
Val,ation o% ;aget!&es
After we configure the w$getype ch$r$cteristics0 for e$ch w$getype0 defined the
indirect 3$lu$tion in the step @7hec/ w$ge type ch$r$cteristics@*
%epending on which 'odule we use for indirect 3$lu$tion $Mo#,le name*0 we
need to define $ddition$l procedures to ensure th$t indirect 3$lu$tion functions
correctly*
IMGMenuPath
#$yroll %$t$ D$sic #$y ;$ge Types %efine
3$lu$tion of 9$se w$ge types
The following table shows the details of valuation base
Module
Valuated
WageType
WageTypelong
text
No StartDate EndDate
Base
Wage
Type
WageTypelong
text
Percent
PRZNT 1CLA
HRA
Differential
1 01.01.1900 31.12.9999 1BAS Basic Salary 40
PRZNT 1DSA
Deputation /
secondment
Alw
1 01.01.1900 31.12.9999 1BAS Basic Salary 20
117
Module
Valuated
WageType
WageTypelong
text
Base
Wage
Type
WageTypelong
text
Percent
PRZNT 1DSA
Deputation /
secondment
Alw
2 01.01.1900 31.12.9999 1HRA
House Rent
Allowance
20
PRZNT 1DSA
Deputation /
secondment
Alw
3 01.01.1900 31.12.9999 1CON
Conveyance
Allowance
20
PRZNT 1DSA
Deputation /
secondment
Alw
4 01.01.1900 31.12.9999 1OAL
Car
(Allowance-
PY)
20
PRZNT 1DSA
Deputation /
secondment
Alw
5 01.01.1900 31.12.9999 1ACT
Activity
Allowance
20
PRZNT 1DSA
Deputation /
secondment
Alw
6 01.01.1900 31.12.9999 1HDA Hard Duty Allw 20
PRZNT 1DSA
Deputation /
secondment
Alw
7 01.01.1900 31.12.9999 1CLA
HRA
Differential
20
PRZNT 1DSA
Deputation /
secondment
Alw
8 01.01.1900 31.12.9999 1SPA
Special
Allowance
20
PRZNT 1HRA
House Rent
Allowance
1 01.01.1900 31.12.9999 1BAS Basic Salary 40
PRZNT 1SAS
Special Allw-
Superanuatin
1 01.01.1900 31.12.9999 1BAS Basic Salary 15
PRZNT 1TAA
Temporary
Assignment
Allw
1 01.01.1900 31.12.9999 1BAS Basic Salary 20
PRZNT 1TAA
Temporary
Assignment
Allw
2 01.01.1900 31.12.9999 1HRA
House Rent
Allowance
20
PRZNT 1TAA
Temporary
Assignment
Allw
3 01.01.1900 31.12.9999 1CON
Conveyance
Allowance
20
PRZNT 1TAA
Temporary
Assignment
Allw
4 01.01.1900 31.12.9999 1OAL
Car
(Allowance-
PY)
20
PRZNT 1TAA
Temporary
Assignment
Allw
5 01.01.1900 31.12.9999 1ACT
Activity
Allowance
20
PRZNT 1TAA
Temporary
Assignment
Allw
6 01.01.1900 31.12.9999 1HDA Hard Duty Allw 20
PRZNT 1TAA Temporary
Assignment
7 01.01.1900 31.12.9999 1CLA HRA 20
118
Module
Valuated
WageType
WageTypelong
text
Base
Wage
Type
WageTypelong
text
Percent
Allw Differential
PRZNT 1TAA
Temporary
Assignment
Allw
8 01.01.1900 31.12.9999 1SPA
Special
Allowance
20
;aget!&es %or In%ot!&e '')A
Create"Co&! ;aget!&es
In the Recurring Payments/Deductions infotype (0014), we can enter an amount and/or a value and a
unit of measurement for a wage type that is always paid or deducted during payroll accounting.
Recurring payments/deductions are wage elements that are not paid / deducted in every payroll
period. In contrast to additional payments, recurring payments/deductions are paid or deducted with a
defined periodicity.
IMGMenuPath
IMG Men,
#$yroll %$t$ )ecurring p$y'ents $nd deductions
;$ge Types 7re$te w$ge type c$t$log
All deduction w$ge types $nd )ecurring p$y'ents 42cluding +t$tutory"
designed for 7$irn 4nergy is listed in the t$9le*
OriginalWage
Type
WageTypelongtext
Starting Date En# Date
6CRD Credit Card Recovery
01*01*1900
31.12.9999
6DED Other Deductions - Cons
01*01*1900
31.12.9999
6LUN Lunch Recovery
01*01*1900
31.12.9999
6ORV Other Recovery
01*01*1900
31.12.9999
6PMR Perl Mobile Recovery
01*01*1900
31.12.9999
6REA Relocation Allowance
01*01*1900
31.12.9999
6TAR Trvl Adv Recovery - Cons
01*01*1900
31.12.9999
6TDS Tax deduction
01*01*1900
31.12.9999
119
Permissi0ilit! o% ;age T!&es %or In%ot!&e '')A
We can define the date on which wage types may be entered in Infotype 0014. For example the
"Special bonus" wage type may only be entered up to 12/31/1995.
\IMGMenuPath
SAP R"+ Role Men, 7hec/ ;$ge type c$t$log
IMG Men,
#$yroll %$t$ )ecurring p$y'ents $nd deductions
;$ge Types 7hec/ ;$ge type c$t$log7hec/ entry
per'issi9ility per !nfotype
To perform this step we have to have set up the wage type catalog and have decided which wage
types can be entered in which infotype.
The details of the Wagetypes validity have been shown in the following table
Wage
Type
WageTypelongtext StartDate EndDate Once
Several
Times
6CRD Credit Card Recovery 01.01.1900 31.12.9999 x
6DED Other Deductions - Cons 01.01.1900 31.12.9999 x
6LUN Lunch Recovery 01.01.1900 31.12.9999 X
6ORV Other Recovery 01.01.1900 31.12.9999 X
6PMR Perl Mobile Recovery 01.01.1900 31.12.9999 X
6REA Relocation Allowance 01.01.1900 31.12.9999 X
6TAR Trvl Adv Recovery - Cons 01.01.1900 31.12.9999 x
6TDS Tax deduction 01.01.1900 31.12.9999 X
120
IT 0014Screen:
;age t!&es %or In%ot!&e '')3
Create " Co&! ;age T!&es
By specifying a wage type in the Additional Payments (0015) infotype, we can store an amount and/or
a value and a unit of measurement that should be paid or deducted in a certain period by Payroll.
Additional payments are wage elements which are not paid or deducted in every payroll period in
contrast to recurring payments and deductions which are paid or deducted within a defined
periodicity.
IMGMenuPath
IMG Men,
#$yroll %$t$ Addition$l #$y'ents ;$ge Types
7re$te ;$ge type c$t$log
121
All the additional payment Wagetypes designed for Cairn Energy Payroll Process are listed in
following table.
OriginalWageType WageTypelongtext Starting
Date
En# Date
6AOI Other Allowances 01.01.1998 31.12.9999
6CLU Club Membership 01.01.1998 31.12.9999
6COM Compensatory Allow 01.01.1998 31.12.9999
6DIS Disturbance Allowance 01.01.1998 31.12.9999
6IMB Impact Bonus 01.01.1998 31.12.9999
6JOB Joining Bonus 01.01.1998 31.12.9999
6NTP Other-Non Taxable 01.01.1998 31.12.9999
6OER Other Earnings 01.01.1998 31.12.9999
6OMH Mobile Handset Allow 01.01.1998 31.12.9999
6PEI Performance Incentive 01.01.1998 31.12.9999
6REA Relocation Allowance 01.01.1998 31.12.9999
6REB Referral Bonus 01.01.1998 31.12.9999
6TPR Telephone reimbursement 01.01.1998 31.12.9999
Permissi0ilit! o% ;age T!&es %or In%ot!&e '')3
IMGMenuPath
SAP R"+ Role Men, 7hec/ ;$ge Type 7$t$log
IMG Men,
#$yroll %$t$ Addition$l #$y'ents ;$ge Types
7hec/ ;$ge type c$t$log 7hec/ entry per'issi9ility
for Addition$l p$y'ents
To perform this step we have to set up the wage type catalog and have decided which wage types
can be entered in which infotype.
The details of the Wagetypes validity and permissibility of Wagetypes have been shown in the
following table:
122
Wage
Type
WageTypelongtext StartDate EndDate Once
Several
Times
6AOI Other Allowances 01.01.1900 31.12.9999 x
6CLU Club Membership 01.01.1998 31.12.9999 x
6COM Compensatory Allow 01.01.1998 31.12.9999 x
6DIS Disturbance Allowance 01.01.1900 31.12.9999 x
6IMB Impact Bonus 01.01.1998 31.12.9999 x
6JOB Joining Bonus 01.01.1900 31.12.9999 x
6NTP Other-Non Taxable 01.01.1998 31.12.9999 x
6OER Other Earnings 01.01.1900 31.12.9999 x
6OMH Mobile Handset Allow 01.01.1998 31.12.9999 x
6PEI Performance Incentive 01.01.1900 31.12.9999 x
6REA Relocation Allowance 01.01.1900 31.12.9999 x
6REB Referral Bonus 01.01.1998 31.12.9999 x
6TPR Telephone reimbursement 01.01.1998 31.12.9999 x
IT 0015-Screen:
Payscalegroupingsfor allowances:
123
!n this $cti3ity0 we define p$y sc$le groupings for $llow$nces to differenti$te
9etween e'ployee groups* These groupings deter'ine which 9enefits $pply to $
p$rticul$r group of e'ployees*
To en$9le this:
1. Identify the different benefits each person is entitled too
2. Create groupings for each category, and assign the privileges
IMGMenuPath
SAP R"+ Role Men, #$y +c$le Eroupings
IMG Men,
Im&lementation G,i#e %or R"+ C,stomizing $IMG*
#$yroll: !ndi$ #$y sc$le groupings%efine p$y sc$le
groupings for $llow$nces
#$y sc$le grouping for $llow$nces h$s 9een configured $s shown in the following t$9le0
$fter $n$lysing the different set of re5uire'ents )egion ;ise ( Coc$tion ;ise G Er$de
;ise*
Assign Pa! S-ale Gro,&ings %or Allo=an-es
The defined #$ysc$le groupings $re to 9e $ssigned to the following p$r$'eters*
These p$r$'eters configur$tion is '$nd$tory 9efore configuring the Allow$nce
groupings*
Pay Scale Area
Pay Scale Type
Pay Scale Group
Pay Scale Level and
Employee Sub Grouping for Collective Agreement Provision (ESG for CAP)
IMGMenuPath
124
IMG Men,
#$yroll #$yroll: !ndi$#$y sc$le groupingsAssign
p$y sc$le groupings for $llow$nces
PayscaleArea PayscaleType ESG/CAP PayscaleGroup PayscaleLevel
Allowance
Grouping
25 25 3 CS 01 CS01
25 25 3 CS 01 CS01
25 25 3 CS 01 CS01
Maintain De%a,lt ;age T!&es %or 5asi- Pa!
In this step, we can set up default wage types based on the internal company structure for the Basic
Pay Infotype (0008) using the feature Planned remuneration specification (LGMST) defined in the
next step.
When we create a record in Basic pay Infotype, certain wage types will be defaulted based on the
Payscale group and Level assigned to the particular employee.
IMGMenuPath
IMG Men,
#$yroll #$yroll: !ndi$ )ei'9urse'ent Allow$nces
$nd #er/s =$int$in %ef$ult ;$getypes for D$sic#$y
125
WageType
Model
Seq.No Start Date EndDate Mode WageType
WageType
LongText
CS01 1 01.01.1900 31.12.9999 O 6CFE Consultancy Fee
CS01 2 01.01.1900 31.12.9999 O 6LOC
Location
allowance
Assign ;age t!&e Mo#el %or Pa! S-ale Gro,&ing or
Allo=an-es
The H;$ge Type =odelsI is $ssigned to e$ch H#$y sc$le grouping for $llow$ncesI
th$t w$s cre$ted* The ;$ge Type =odel will indic$te which 9enefits would $pply
to or wh$t $'ounts will 9e deducted fro' $ p$rticul$r #$y +c$le Erouping for
Allow$nce*
;$ge type =odels $re $ set of A;$ge TypesA used 9y +A#* These ;$ge types c$n
9e $n $'ount or $ deduction*
IMGMenuPath
SAP R"+ Role Men, )ei'9urse'ents0 Allow$nces $nd #er/s
IMG Men,
#$yroll #$yroll: !ndi$ )ei'9urse'ents0
Allow$nces $nd #er/s Assign ;$ge Type =odel for
#$y +c$le Erouping for Allow$nces
The ;$ge type =odels 'ust 9e prefi2ed with A('"A to indic$te th$t0 $ '$2i'u'
of 20 w$ge types c$n 9e stored in $ p$rticul$r ;$ge types 'odel*
AllowanceGrouping WageTypeModel
CS01 20/CS01
126
Eligi0ilit! %or RAPs
In this step, we set up the eligibility details to calculate the employee's Reimbursement, Allowance or
Perk (RAP).
We associate the eligibility criteria for a salary bracket to a Wage type and specify the type of
allowance. These Wage types are read by the Basic Pay Infotype (0008) and processed as per the
criteria applicable for the employee's 'Pay Scale Grouping for Allowances'.
IMG Menu Path
SAPR/3 RoleMenu Reimbursements, Allowances and Perks
IMGMenu
Implementation Guide for R/3 Customizing (IMG) Payroll Payroll:
IndiaReimbursements, Allowances and Perks Calculate Eligibility
for RAPs
The following Allowance groupings contain the Wage types and the eligibility which are configured in
the Table V_T7INA9.
The configuration details can be accessed in the details section of each Allowance grouping.
AllowanceGrouping StartDate EndDate
CS01 01.01.1900 31.12.9999
127
Maintain Salar! ?ear an# Perio# En# Treatment o%
RAP
!n this $cti3ity0 we $ssign the s$l$ry ye$r or c$lend$r type $nd period end
tre$t'ent for $ p$rticul$r rei'9urse'ent*
The T$2 7ode field defined in T7!JT9 $nd eligi9ility $'ounts for p$y sc$le
grouping for $llow$nces in T7!JA9 deter'ines the T$2 e2e'ption process0 while
processing the CTA cl$i' su9'itted 9y the e'ployee*
D$sed on the #eriod end tre$t'ent configured here0 the cl$i' c$n 9e $ c$rry
forw$rd of 9$l$nce or dis9urse'ent of 9$l$nce which is p$id $nd $ccordingly
t$2ed*
IMGMenuPath
SAP R"+ Role Men, Ce$3e Tr$3el Assist$nce
IMG Men,
!'ple'ent$tion Euide for )(3 7usto'iBing !=E" #$yroll
#$yroll: !ndi$ )ei'9urse'ents0 Allow$nces $nd
per/s 7l$i's =$int$in +$l$ry Ke$r $nd #eriod end
tre$t'ent
The following table shows the allowance grouping wise LTA details like Tax code, carry forward and
the calendar type assigned to LTA claim.
AllowanceGrouping Taxcode Cal Type C/FPeriod
Pay&Tax
Wagetype
000N SLTA C 1
000R SLTA C 1
001N SLTA C 1
001R SLTA C 1
1A1N SLTA C 1
128
AllowanceGrouping Taxcode Cal Type C/FPeriod
Pay&Tax
Wagetype
1A1R SLTA C 1
COMPAN? LOANS
;e '$/e the settings in this section th$t $re re5uired to enter d$t$ on e'ployer
lo$ns $nd to en$9le you to process lo$ns*
A-ti4ate Cal-,lation
In this step, we specify whether the data that has been stored in the Loans Infotype (0045) is to be
processed in Monthly Payroll. In the standard system, loan processing is active, which means that
loans are processed in Payroll.
IMGMenuPath
SAP R"+ Role Men, 7o'p$ny Co$ns
IMG Men,
#$yroll: !ndi$ 7o'p$ny Co$ns Acti3$te c$lcul$tion
A#B,st Val,e Date
We have to adapt the value date for payroll to the payment date for the payroll areas.
In an enterprise, payroll is performed for salaried employees at the start of the month using payroll
area. In this case, the repayment installment should reduce the interest-yielding capital on the first of
every month. Payments and special payments made via payroll should also be made at the start of
the month.
IMGMenuPath
#$yroll #$yroll: !ndi$7o'p$ny Co$nsAd?ust L$lue
%$te
The following table shows the details of Payroll and Loan adjustment value period;
Payroll
Area
PayrollAreaText
Start Date EndDate Valuedate
129
25 Payroll Area Cairn - Nationals 01.01.1900 31.12.9999
Start of the
Period
Master Data
The settings for master data editing in the Loans infotype (0045) are maintained in this section:
Maintain Loan T!&es
Employees in the enterprise have the option of taking out different kinds of Loans.
Loans can an be loans with constant repayment (installment loans) and loans with a constant total
made up of repayment and interest payment (annuity loans).
IMGMenuPath
IMG Men,
#$yroll #$yroll: !ndi$ 7o'p$ny Co$ns =$sterd$t$
=$int$in Co$n Types
The following are the Loan Types configured for Cairn Energys Payroll system after analyzing
company loans requirements:
LoanSubType Nameof the Loan
9000 Short term Loan > Rs.20,000
9001 Short term Loan < Rs.20,000
9002 Gurgaon Loan
The details section of each Loan Type allows us to configuration the following:
The Debit Interest Rate
The Reference Interest Rate (The difference between the company interest rate and the
market interest rate)
Interest Advantage calculation
Interest Calculation method
Interest cycle
HOUSING
De%ine A--ommo#ation T!&es
The code for >ousing type is defined here $nd then $ssoci$ted with $ t$2$9ility
code* The t$2$9ility code c$n 9e one which h$s 9een pre-defined*
130
The w$ge type corresponding to the >ousing type is '$int$ined in t$9le
LMT7!JA9 $g$inst e$ch Allow$nce grouping*
The t$2 code $ssigned to >ousing w$getype est$9lishes the c$lcul$tion process
of >ousing e2e'ption or >ousing per5uisite during 'onthly #$yroll )un*
IMGMenuPath
SAP R"+ Role Men, >ousing
IMG Men,
India Housing Define Accommodation Types
The configured Housing Types are available in Infotype HRA/CLA/COA (0581).
&ollowing pre-configured codes for >ousing Type h$3e 9een configured*
HRAType TaxCode Rent CityCategory Text
1 SHRA Mandatory Non-mandatory Rented Accom.
4 SHRA Hidden Hidden Own Accom.
5 SCLA Mandatory Hidden Company Leased
6 SCOA Non-mandatory Mandatory Company Owned
D$sed on the chosen code for housing type in !nfotype 05810 w$ge type def$ult
or su9stitution will h$ppen in !nfotype 0008*
CAR AND CONVE?ANCE
De%ine Con4e!an-e T!&es
;e define the con3ey$nce types re5uired for $n org$niB$tion $fter $n$lyBing the
re5uire'ents on 7on3ey$nce ( 7$r eligi9ility0 Allow$nce groupings $nd T$2
co'put$tions*
D$sed on the chosen code for 7on3ey$nce type in !nfo type 7$r $nd 7on3ey$nce
0583"0 the w$getype pl$ce'ent or su9stitution will t$/e pl$ce in !nfotype
D$sicp$y 0008"*
The t$2 codes for con3ey$nce type will 9e $ssoci$ted with the e2e'ptions $nd
per5uisite c$lcul$tions during 'onthly #$yroll )un*
IMGMenuPath
131
IMG Men,
#$yroll: !ndi$ 7$r G 7on3ey$nce %efine
7on3ey$nce types
&ollowing pre-configured codes for 7on3ey$nce type h$3e 9een pro3ided to 7$irn
4nergy #$yroll +yste'* They $re:
Car & ConveyanceType Text
6 Conveyance Allowance
7 Car Running Expenses(FI)
8 Other Allowance (PY)
De%ine Amo,nts C N,m0ers %or Car S-9emes
!n this $cti3ity0 we '$int$in det$ils $9out the e'ployee1s entitle'ent to $
co'p$ny-owned c$r* &or e$ch $llow$nce group0 we define the tot$l 3$lue of the
c$r $nd the nu'9er of c$rs0 e'ployees in the group is entitled to*
IMGMenuPath
SAP R"+ Role Men, 7$r $nd 7on3ey$nce
IMG Men,
India Car & Conveyance Define Amounts & Numbers for Car
Schemes
The following t$9le shows the $llow$nce grouping wise c$r sche'e eligi9ility
det$ils:
Allowance
Grouping
Car Scheme
No. of
Cars
AmountLimit Currency From To
2A1N 7 2 150,000.00 INR 01.01.1999 31.12.9999
2A1N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2A1R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2A1R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2A2N 7 2 160,000.00 INR 01.01.1999 31.12.9999
132
Allowance
Grouping
Car Scheme
No. of
Cars
2A2N 8 2 160,000.00 INR 01.01.1999 31.12.9999
2A2R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2A2R 8 2 150,000.00 INR 01.01.1999 31.12.9999
2A3N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2A3N 8 2 160,000.00 INR 01.01.1999 31.12.9999
2A3R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2A3R 8 2 150,000.00 INR 01.01.1999 31.12.9999
2B1N 7 2 150,000.00 INR 01.01.1999 31.12.9999
2B1N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2B1R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B1R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B2N 7 2 150,000.00 INR 01.01.1999 31.12.9999
2B2N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2B2R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B2R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B3N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B3N 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B3R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B3R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B4N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B4N 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B4R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B4R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B5N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B5N 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B5R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B5R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2B6N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B6N 8 2 160,000.00 INR 01.01.1999 31.12.9999
133
Allowance
Grouping
Car Scheme
No. of
Cars
2B6R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2B6R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2C1N 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C1N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2C1R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C1R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2C2N 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C2N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2C2R 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C2R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2C3N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C3N 8 2 160,000.00 INR 01.01.1999 31.12.9999
2C3R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C3R 8 2 150,000.00 INR 01.01.1999 31.12.9999
2C4N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C4N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2C4R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C4R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2C5N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C5N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2C5R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C5R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2C6N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C6N 8 2 150,000.00 INR 01.01.1999 31.12.9999
2C6R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C6R 8 2 160,000.00 INR 01.01.1999 31.12.9999
2C7N 7 2 160,000.00 INR 01.01.1999 31.12.9999
2C7N 8 2 150,000.00 INR 01.01.1999 31.12.9999
134
Allowance
Grouping
Car Scheme
No. of
Cars
2C7R 7 2 150,000.00 INR 01.01.1999 31.12.9999
2C7R 8 2 160,000.00 INR 01.01.1999 31.12.9999
3A1N 7 2 160,000.00 INR 01.01.1999 31.12.9999
3A1N 8 2 160,000.00 INR 01.01.1999 31.12.9999
3A1R 7 2 150,000.00 INR 01.01.1999 31.12.9999
3A1R 8 2 150,000.00 INR 01.01.1999 31.12.9999
3B1N 7 2 160,000.00 INR 01.01.1999 31.12.9999
3B1N 8 2 160,000.00 INR 01.01.1999 31.12.9999
3B1R 7 2 150,000.00 INR 01.01.1999 31.12.9999
3B1R 8 2 150,000.00 INR 01.01.1999 31.12.9999
3C1N 7 2 160,000.00 INR 01.01.1999 31.12.9999
3C1N 8 2 160,000.00 INR 01.01.1999 31.12.9999
3C1R 7 2 150,000.00 INR 01.01.1999 31.12.9999
3C1R 8 2 150,000.00 INR 01.01.1999 31.12.9999
Eligi0ilit! Criteria %or Con4e!an-e Allo=an-e
;e $ssign ;$ge type $nd con3ey$nce type th$t will 9e used to c$lcul$te the
eligi9ility $'ounts for 7on3ey$nce Allow$nce*
These inputs $re used to c$lcul$te the eligi9le $'ounts p$y$9le to e'ployees
who 9elong to the respecti3e $llow$nce grouping*
IMGMenuPath
SAP R"+ Role Men, 7$r $nd 7on3ey$nce
IMG Men,
India Car & Conveyance Assign Eligibility Criteria for Conveyance
Allowance
The eligi9ility $'ounts for 7on3ey$nce Allow$nce h$3e 9een configured for e$ch
Allow$nce Erouping $s shown in the following t$9le*
135
Allowance
Grouping
Car & ConveyanceType WageType From To
000N 6 1CON 01.01.1900 31.12.9999
000R 6 1CON 01.01.1900 31.12.9999
001N 6 1CON 01.01.1900 31.12.9999
001R 6 1CON 01.01.1900 31.12.9999
1A1N 6 1CON 01.01.1900 31.12.9999
1A1R 6 1CON 01.01.1900 31.12.9999
1A2N 6 1CON 01.01.1900 31.12.9999
1A2R 6 1CON 01.01.1900 31.12.9999
1A3N 6 1CON 01.01.1900 31.12.9999
1A3R 6 1CON 01.01.1900 31.12.9999
1A4N 6 1CON 01.01.1900 31.12.9999
1A4R 6 1CON 01.01.1900 31.12.9999
1A5N 6 1CON 01.01.1900 31.12.9999
1A5R 6 1CON 01.01.1900 31.12.9999
1A6N 6 1CON 01.01.1900 31.12.9999
1A6R 6 1CON 01.01.1900 31.12.9999
1A7N 6 1CON 01.01.1900 31.12.9999
1A7R 6 1CON 01.01.1900 31.12.9999
1A8N 6 1CON 01.01.1900 31.12.9999
1A8R 6 1CON 01.01.1900 31.12.9999
1B1N 6 1CON 01.01.1900 31.12.9999
1B1R 6 1CON 01.01.1900 31.12.9999
1B2N 6 1CON 01.01.1900 31.12.9999
1B2R 6 1CON 01.01.1900 31.12.9999
1B3N 6 1CON 01.01.1900 31.12.9999
1B3R 6 1CON 01.01.1900 31.12.9999
1B4N 6 1CON 01.01.1900 31.12.9999
1B4R 6 1CON 01.01.1900 31.12.9999
1B5N 6 1CON 01.01.1900 31.12.9999
136
Allowance
Grouping
1B5R 6 1CON 01.01.1900 31.12.9999
1B6N 6 1CON 01.01.1900 31.12.9999
1B6R 6 1CON 01.01.1900 31.12.9999
1B7N 6 1CON 01.01.1900 31.12.9999
1B7R 6 1CON 01.01.1900 31.12.9999
1B8N 6 1CON 01.01.1900 31.12.9999
1B8R 6 1CON 01.01.1900 31.12.9999
1B9N 6 1CON 01.01.1900 31.12.9999
1B9R 6 1CON 01.01.1900 31.12.9999
1C1N 6 1CON 01.01.1900 31.12.9999
1C1R 6 1CON 01.01.1900 31.12.9999
1C2N 6 1CON 01.01.1900 31.12.9999
1C2R 6 1CON 01.01.1900 31.12.9999
1C3N 6 1CON 01.01.1900 31.12.9999
1C3R 6 1CON 01.01.1900 31.12.9999
1C4N 6 1CON 01.01.1900 31.12.9999
1C4R 6 1CON 01.01.1900 31.12.9999
2A1N 7 2OAL 01.01.1900 31.12.9999
2A1N 8 1OAL 01.01.1900 31.12.9999
2A1R 7 2OAL 01.01.1900 31.12.9999
2A1R 8 1OAL 01.01.1900 31.12.9999
2A2N 7 2OAL 01.01.1900 31.12.9999
2A2N 8 1OAL 01.01.1900 31.12.9999
2A2R 7 2OAL 01.01.1900 31.12.9999
2A2R 8 1OAL 01.01.1900 31.12.9999
2A3N 7 2OAL 01.01.1900 31.12.9999
2A3N 8 1OAL 01.01.1900 31.12.9999
2A3R 7 2OAL 01.01.1900 31.12.9999
137
Allowance
Grouping
2A3R 8 1OAL 01.01.1900 31.12.9999
2B1N 7 2OAL 01.01.1900 31.12.9999
2B1N 8 1OAL 01.01.1900 31.12.9999
2B1R 7 2OAL 01.01.1900 31.12.9999
2B1R 8 1OAL 01.01.1900 31.12.9999
2B2N 7 2OAL 01.01.1900 31.12.9999
2B2N 8 1OAL 01.01.1900 31.12.9999
2B2R 7 2OAL 01.01.1900 31.12.9999
2B2R 8 1OAL 01.01.1900 31.12.9999
2B3N 7 2OAL 01.01.1900 31.12.9999
2B3N 8 1OAL 01.01.1900 31.12.9999
2B3R 7 2OAL 01.01.1900 31.12.9999
2B3R 8 1OAL 01.01.1900 31.12.9999
2B4N 7 2OAL 01.01.1900 31.12.9999
2B4N 8 1OAL 01.01.1900 31.12.9999
2B4R 7 2OAL 01.01.1900 31.12.9999
2B4R 8 1OAL 01.01.1900 31.12.9999
2B5N 7 2OAL 01.01.1900 31.12.9999
2B5N 8 1OAL 01.01.1900 31.12.9999
2B5R 7 2OAL 01.01.1900 31.12.9999
2B5R 8 1OAL 01.01.1900 31.12.9999
2B6N 7 2OAL 01.01.1900 31.12.9999
2B6N 8 1OAL 01.01.1900 31.12.9999
2B6R 7 2OAL 01.01.1900 31.12.9999
2B6R 8 1OAL 01.01.1900 31.12.9999
2C1N 7 2OAL 01.01.1900 31.12.9999
2C1N 8 1OAL 01.01.1900 31.12.9999
2C1R 7 2OAL 01.01.1900 31.12.9999
138
Allowance
Grouping
2C1R 8 1OAL 01.01.1900 31.12.9999
2C2N 7 2OAL 01.01.1900 31.12.9999
2C2N 8 1OAL 01.01.1900 31.12.9999
2C2R 7 2OAL 01.01.1900 31.12.9999
2C2R 8 1OAL 01.01.1900 31.12.9999
2C3N 7 2OAL 01.01.1900 31.12.9999
2C3N 8 1OAL 01.01.1900 31.12.9999
2C3R 7 2OAL 01.01.1900 31.12.9999
2C3R 8 1OAL 01.01.1900 31.12.9999
2C4N 7 2OAL 01.01.1900 31.12.9999
2C4N 8 1OAL 01.01.1900 31.12.9999
2C4R 7 2OAL 01.01.1900 31.12.9999
2C4R 8 1OAL 01.01.1900 31.12.9999
2C5N 7 2OAL 01.01.1900 31.12.9999
2C5N 8 1OAL 01.01.1900 31.12.9999
2C5R 7 2OAL 01.01.1900 31.12.9999
2C5R 8 1OAL 01.01.1900 31.12.9999
2C6N 7 2OAL 01.01.1900 31.12.9999
2C6N 8 1OAL 01.01.1900 31.12.9999
2C6R 7 2OAL 01.01.1900 31.12.9999
2C6R 8 1OAL 01.01.1900 31.12.9999
2C7N 7 2OAL 01.01.1900 31.12.9999
2C7N 8 1OAL 01.01.1900 31.12.9999
2C7R 7 2OAL 01.01.1900 31.12.9999
2C7R 8 1OAL 01.01.1900 31.12.9999
3A1N 7 2OAL 01.01.1900 31.12.9999
3A1N 8 1OAL 01.01.1900 31.12.9999
3A1R 7 2OAL 01.01.1900 31.12.9999
139
Allowance
Grouping
3A1R 8 1OAL 01.01.1900 31.12.9999
3B1N 7 2OAL 01.01.1900 31.12.9999
3B1N 8 1OAL 01.01.1900 31.12.9999
3B1R 7 2OAL 01.01.1900 31.12.9999
3B1R 8 1OAL 01.01.1900 31.12.9999
3C1N 7 2OAL 01.01.1900 31.12.9999
3C1N 8 1OAL 01.01.1900 31.12.9999
3C1R 7 2OAL 01.01.1900 31.12.9999
3C1R 8 1OAL 01.01.1900 31.12.9999
PROESSIONAL TAD
De%ine Pro%essional Ta@ Gro,&ing Details
The personnel $re$ $nd su9 $re$ groupings for #rofession$l T$2 #T$2"0 which
$re used to group $ll personnel $re$s0 $nd su9 $re$s th$t contri9ute to the s$'e
profession$l t$2 circle or" )egion*
IMGMenuPath
SAP R"+ Role Men, #rofession$l T$2
IMG Men,
#$yroll #$yroll: !ndi$#rofession$l T$2%efine
#rofession$l T$2 Erouping %et$ils
The following table provides the details of Professional Tax Regions and the circles configured for
Cairn Energy.
PT
Grp.
PTGrp
destination
Regio
n
Zone
no.
Division
Regn.
Cert.No.
OfficeCircle
name
Ptax
Circle
no.
Enddate Startdate
1
Vijay Wada
Region
1
RGCRT0
412
EAST
VIJAYAW
ADA
35903 31.12.9999 01.01.1800
7
Chennai
Corporation
22 ZN65 D002
RGCRT0
709
CHENNAI
CENTRAL
79894 31.12.9999 01.01.1800
Assign PTa@ Gro,&ings %or PA an# PSA
Professional tax groupings created in the previous step are assigned to personnel areas and
Subareas.
IMGMenuPath
140
IMG Men, !'ple'ent$tion Euide for )(3 7usto'iBing !=E" #$yroll
#$yroll: !ndi$ #rofession$l T$2 Assign #T$2
Eroupings for #ersonnel Are$s $nd +u9$re$s
The Personnel Area and Personnel Sub Area are grouped as mentioned in the following table with
respect to Professional Tax:
Personnel
Subarea
PersonnelSubareaText PS grp. for Ptax
3 Cairn Bangladesh 1 Cairn Bangladesh 0
Assign Amo,nts %or Pro%essional De#,-tion
#rofession$l T$2 #T$2" r$te is $ssigned to $ sl$9 code* +l$9s $re s$l$ry 9r$c/ets
$s specified for $ +t$te 9y the respecti3e +t$te Eo3ern'ent or loc$l $uthority*
To $ssign r$tes to sl$9 codes for $ st$te0 for e2$'ple Eu?$r$t0 we 'ust first
define the sl$9 code $nd then $ssign seri$l nu'9ers0 '$2i'u' li'its $nd the
r$tes*
IMGMenuPath
IMG Men, !'ple'ent$tion Euide for )(3 7usto'iBing !=E" #$yroll
#$yroll: !ndi$ #rofession$l T$2 Assign A'ounts
for #rofession$l T$2 %eduction
Des-ri&tion an# Con%ig,ration Val,es
The following t$9le shows the det$ils of #rofession$l t$2 sl$9 codes $nd the
deducti9le $'ounts for e$ch sl$9*
141
SlabCode Sr. No RangeEnd
Professional
Taxamount
Currency
AP01 1 1,499.99 INR
AP01 2 1,999.99 16.00 INR
AP01 3 2,999.99 25.00 INR
AP01 4 3,999.99 35.00 INR
AP01 5 4,999.99 45.00 INR
AP01 6 5,999.99 60.00 INR
AP01 7 9,999.99 80.00 INR
AP01 8 14,999.99 100.00 INR
AP01 9 19,999.99 150.00 INR
AP01 10 9,999,999.99 200.00 INR
TN01 1 21,000.99 INR
TN01 2 30,000.99 75.00 INR
TN01 3 45,000.99 188.00 INR
TN01 4 60,000.99 390.00 INR
TN01 5 75,000.99 585.00 INR
TN01 6 9,999,999.99 810.00 INR
INR
Met9o# an# orm La!o,t %or PTa@ Gro,&ings
!n this $cti3ity0 we $ssign the c$lcul$tion 'ethod used for $ sl$9 code in $ region
$nd specify the l$yout of the for' to 9e su9'itted0 to the st$tutory Authorities*

The for' l$yout $nd the 'ethod used for c$lcul$tion0 refer to $ ti'e dependent
entry in the HR S,0ro,tines t$9le*
#rofession$l T$2 deduction $'ount will 9e $rri3ed in the #$yroll )un0 9$sed on
the e'ployee $ssign'ent to #ersonnel +u9$re$ $nd the sl$9 code ( )egion code
$ssigned to the #ersonnel +u9$re$*
IMGMenuPath
142
#$yroll #$yroll: !ndi$ #rofession$l T$2 =$int$in
=ethod $nd &or' C$yout for #rofession$l T$2 Eroupings
The following t$9le shows the det$ils of #rofession$l HT$2 sl$9 codesI
$ssigned to the regions Andhr$ #r$desh $nd T$'il J$du*
Region
Slab
code
Method FormLayout BasisType
Typeof
Carry
Forward
Start date Enddate
01 AP01 40PTXCAP 40PTXFAP Due Basis
Gross
Carry
forward
01.01.1998 31.12.9999
22 TN01 40PTXCTN 40PTXFTN Due Basis
Gross
Carry
forward
01.01.1998 31.12.9999
INCOME TAD
5asi- Settings
Personnel Area an# S,0area Gro,&ings %or In-ome Ta@
We have to create the personnel area and sub area groupings for tax, to group employees, who
belong to the same tax office circle.
In the next step we assign the groupings to the relevant personnel areas and sub areas.
IMGMenuPath
IMG Men,
#$yroll #$yroll: !ndi$T$2 D$sic +ettings %efine
#ersonnel Are$ $nd +u9$re$ Eroupings
The following t$9le shows the det$ils of #ersonnel +u9$re$ groupings for !nco'e
T$2*
TaxGroup TDScircle WardNo PayeeKey
1 ACIT TDS CIRCLE I SALARY WARD 3(1) INPAY01
143
2 ACIT TDS CIRCLE I SALARY WARD 3(1) INPAY01
Assign Ta@ Gro,&ings %or Personnel Areas an# S,0 areas
In this step we assign the groupings defined in the above step to the relevant personnel areas and
sub areas
IMGMenuPath
SAP R"+ Role Men, D$sic +ettings
IMG Men,
#$yroll #$yroll: !ndi$ T$2 D$sic settings Assign
T$2 Eroupings for #ersonnel Are$s $nd +u9$re$s
The profession$l t$2 groupings cre$ted in the pre3ious step $re $ssigned to
personnel $re$s $nd su9 $re$s*

Personnel
Subarea
PersonnelSubareaText PS grpTax
3 Cairn Bangladesh 1 Cairn Bangladesh 1
Maintain eat,re to Ret,rn Em&lo!er In-ome Ta@ Relate#
Data
In this feature, we set up the criteria to return the following information about the employer based on
the company code:
Employer Classification Code
Employer Permanent Account Number (PAN)
Employer Tax Account Number (TAN)
Employer GIR Number
These values are required for the purpose of reporting.
144
This feature returns a table with the above information as records.
IMGMenuPath
SAP R"+ Role Men, D$sic +ettings
IMG Men,
#$yroll #$yroll: !ndi$ T$2 D$sic settings =$int$in
&e$ture to )eturn 4'ployer !nco'e T$2 )el$ted %$t$
T9ir# &art! De#,-tions
Details o% Se-tion 2' an# Se-tion 2' C
7ontri9utions or in3est'ents '$de under +ection 80 $nd +ection 80 7 $re
considered $s deductions fro' Eross Tot$l !nco'e ET!" $s per the li'its
specified 9y 7entr$l Eo3ern'ent* Dy $ssigning $ w$ge type0 we ensure th$t the
$nnu$l 3$lue of the w$ge type $long with the entries '$de in +ection 80
%eductions0 !nfotype 0585" $nd +ection 80 7 %eductions0 !nfotype 0586"
9eco'es eligi9le for deduction fro' ET! for the specified su9-section ( di3ision
co'9in$tion*
=ore th$n one w$ge type c$n 9e $ssoci$ted with s$'e su9-section ( di3ision
co'9in$tion using the se5uence field*
IMGMenuPath
SAP R"+ Role Men, Third #$rty %eductions
IMG Men,
#$yroll #$yroll: !ndi$ T$2 Third #$rty %eductions
7onfigure ;$ge types for +ection 80 $nd +ection 80 7
The following $re the t$9le entries* These $re +A# +t$nd$rd entries*
Subsection Division Sequence DivisionDescription
Wage
Type
1 1 Contribution to Certain Pension Funds
2 1 Medical Insr Premium (Non-Senior Ctz)
2 1 1 Medical Insr Premium (Non-Senior Ctz)
2 2 Medical Insr Premium (Senior Citizen)
3 1 Deduction for dependent with disability
4 1
5 1 Medical Treatment
145
5 2 Medical Trtmnt for Senr Citizen
6 1
Repayment of Interest on Loan for Higher
Education
7 1 Donation to CRY
7 2 Donation to PM's Relief Fund
8 1 Deduction in respect of rent paid
9 1 Donation for Scientific/Rural Devlpmnt
10 1 Interest on Certain Securities/Dividends
10 2
Interest on Certain Securities/Dividends (incl
Govt Securities)
12 1 Prof Income from Foreign Sources
13 1 Remuntn recvd for services rendrd abrd
14 1 Deduction for self disability
Details o% Se-tion 2'C
Contributions or investments made under Section 88 are considered as rebates from the total tax
payable by the employee. By assigning a wage type, we ensure that the annual value of the wage
type along with the entries made in Section 88 Deductions infotype (0586) becomes eligible for rebate
from tax payable otherwise for the specified investment.
More than one wage type can be associated with the same investment type by using the sequence
number field.
IMGMenuPath
SAP R"+ Role Men, Third #$rty %eductions
IMG Men,
#$yroll: !ndi$ T$2 Third #$rty %eductions
7onfigure ;$ge types for +ection 88
Investment InvestmentText Sequence WageType
1 Payment towards Life Insurance Policy
2 Contribution to Superannuation Fund
3
Subscription to notified Central Government
security (NSS)
4 Contribution to ULIP
5 Subscription to approved equity shares or
146
Investment InvestmentText Sequence WageType
debentures (Infrastructure)
6
Subscription to approved mutual fund
(Infrastructure)
7 Contribution to Public Provident Fund
8 Contribution to Recognised Provident Fund
9
Deposit under Post Office Savings
Bank(Cumulative Time Deposits) Rule1959
11
Subscr to notified Central Govmt Savings
certificate (NSC VIII issue)
12
Contribution to notified unit linked insurance plan
of LIC Mutual Fund
13 Contribution to provident fund as per PF Act,1925
14 Repayment of Housing loan
16 Interest on NSC VIII issue
17 Contribution to notified annuity plan of LIC
18 Subscription to notified mutual fund
19 Subscription to notified pension fund
20
Subscription to notified deposit scheme of the
National Housing Bank
21
Subsr to dpst schm of a pblc sectr com or any
constituted athry in house constrc
22
Contract for a deferred annuity on life of
specified persons
23 Deduction from salary for a deferred annuity
Ta@ lia0ilit! on Reim0,rsementsE Allo=an-es an#
Per6s
De%ine Ta@ Co#es
!n this $cti3ity we define T$2 7odes $nd descri9e the' 9riefly*
IMGMenuPath
147
SAP R"+ Role Men, T$2 Ci$9ility on )ei'9urse'ents0 Allow$nces $nd #er/s
IMG Men,
#$yroll #$yroll: !ndi$ T$2 T$2 Ci$9ility on
)ei'9urse'ents0 Allow$nces $nd #er/s %efine T$2
7odes
The following t$2 codes $re in the syste':
TaxCode TaxCodedescription
SAGA Taxation as per gratuity act
SBON Income Tax Deduction at Source for Bonus
SCAR Car maintenance Reimbursement 1
SCEA Children Education Allowance
SCLA Company Leased Accomodation
SCNE Conveyance Act Expenditure
SCNO Conveyance Act Expenditure OTHERS
SCNV Conveyance Allowance
SCOA Company Owned Accomodation
Assign ta@ Co#e limits to ;age T!&es
We assign the tax code limits, wage types and other criteria to a tax code. This value is taken into
account when calculating the employees tax liabilities on certain benefits.
IMGMenuPath
SAP R"+ Role Men, T$2 Ci$9ility on )ei'9urse'ents0 Allow$nces $nd #er/s
IMG Men,
#$yroll: !ndi$ T$2 T$2 Ci$9ility on
)ei'9urse'ents0 Allow$nces $nd #er/s Assign T$2
7ode Ci'its to ;$ge Types
In this activity, we assign the tax code limits, wage types and other criteria to a tax code as shown in
the following table. This value is taken into account when calculating the employees tax liabilities on
certain benefits.
Example
Similarly, employees who claim exemption on Medical allowance (Tax code SMED) benefit from tax
exemption of up to a maximum of Rs.15, 000.
148
These tax limits or rates and other details are used for verification during a payroll run, to calculate
Tax Exemptions.
Wage
Type
Taxtype Frequency ExemptionLimit TaxCode Currency Start To
1CLA
Tax
exemption is
Rule Based
0 SCLA INR 01.01.1999 31.12.9999
1CON
Tax
exemption is
Limit Based
Limit for Tax
Exemption is
Monthly
800 SCNV INR 01.01.1999 31.12.9999
1HRA
Tax
exemption is
Rule Based
0 SHRA INR 01.01.1999 31.12.9999
1LEN
Tax
exemption is
Limit Based
Limit for Tax
Exemption is
Annual
240,000.00 SLEA INR 01.01.1999 31.12.9999
1LTA
Tax
exemption is
Rule Based
0 SLTA INR 01.01.1999 31.12.9999
1OAL
Tax
exemption is
Limit Based
Limit for Tax
Exemption is
Monthly
0 SEXM INR 01.01.1999 31.12.9999
2OAL
Tax
exemption is
Limit Based
Limit for Tax
Exemption is
Monthly
0 SEXM INR 01.01.1999 31.12.9999
3MER
Tax
exemption is
Limit Based
Limit for Tax
Exemption is
Annual
0 SLEA INR 01.01.1999 31.12.9999
3TPR
Tax
exemption is
Limit Based
Limit for Tax
Exemption is
Annual
0 SLEA INR 01.01.1999 31.12.9999
4OAL
Tax
exemption is
Limit Based
Limit for Tax
Exemption is
Annual
0 SLEA INR 01.01.1999 31.12.9999
PA?ROLL SCHEMA AND PERSONNEL
CALCULATION RULES
Pa!roll S-9ema
The p$yroll sche'$ cont$ins c$lcul$tion rules to 9e used 9y the p$yroll dri3er
during p$yroll* +A# h$s de3eloped country-specific sche'$s*
A sche'$ consists of #ersonnel 7$lcul$tion )ules0 ,per$tions $nd &unctions* A
sche'$ perfor's the following:
Imports required Infotypes
Updates the databases
149
Gross calculation of pay
Processes basic data and time data
Reads payroll account of the last period accounted
Processes time data and calculates the individual gross values
Performs factoring
Net calculation of pay
IMGMenuPathor Transactioncode
SAP R"+ Role Men, #$yroll +che'$ $nd #ersonnel 7$lcul$tion )ules
Transa-tion Co#e #401
The following t$9le shows the 'odified sche'$ for 7$irn 4nergy #$yroll syste':
Schema Textof the Schema
ZN00 Payroll Schema_Cairn Energy_ Nationals
Ne= re<,irement F ;>e>%> ')st A&rE '7
)e5uire'ent:
!n $ccord$nce with the pro3isions of !nco'e T$2 under u(s 1014" re$d with rule
2DD0 loc$tion $llow$nce of $n e'ployee wor/ing $t D$r'er site is eligi9le for
inco'e t$2 e2e'ption N )s* 1000 per 'onth $s H7o'pens$tory =odified &ield
Are$ Allow$nceI*
+olution:
;e pl$nned to use !J7TO function for this e2e'ption*
;e h$3e cre$ted one w$ge type 5C,7 Coc$tion $llow$nce" fro' =200*
4ligi9ility is getting 3$ried fro' gr$de to gr$de for this $llow$nce*
42$'ple)s*5000 to 10000 per 'onth"* As per the re5uire'ent0 we h$3e to
configure this w$ge type for e2e'ption of )s*1000 per 'onth u(s 10*
!n LMT7!JA90 we '$int$ined this w$ge type $nd 'entioned th$t it is Allow$nce*
!n LMT7!JT90 we '$pped the +t$nd$rd T$2 code +C,7 to the w$ge type 1C,7
$nd 'entioned the fre5uency $s =onthly G 42e'ption $'ount $s )s* 1000*
!n T591A0 we h$3e copied the st$nd$rd su9type +4O= $nd n$'ed the su9type
$s +C,7 < Eeneric T$2 e2e'ption $nd in the T7!JT70 the t$2 code $s +C,7 <
Eeneric T$2 e2e'ption*
5C,7 ;$ge type is '$int$ined in the !nfotype 0008 G 42e'ption for the 'onth
April 09 in !nfotype 0582 $s )s* 1100 $g$inst the su9type +C,7*
;e copied $nnu$l G 'onthly custo'er specific e2e'ption w$ge types =7AO G
=7=O $nd cre$ted $s 1CAO G 1C=O*
!n +che'$0 it is '$int$ined $s !J7TO +C,O 1CAO A 1C=O
150
+ince we '$int$ined the '$2i'u' li'it $s )s*1000 in LMT7!JT90 +yste'
considers only )s* 1000 9ut !n 0582 !nfotype0 e2e'ption $'ount entered for the
'onth of April 09 is )s*1100*
!n =$y 090 we entered )s* 3000 so the syste' $uto'$tic$lly pro?ects the 3$lue
$nd displ$y the $nnu$l e2e'ption $s )s*4300*
Schema $ %&''
#chema =N00 is used ,or Cairn ener3y nation employees Payroll run.
Acti(ate )&CT*
151
Copy )&+, - Create %&+,
.odifications in %&+, as per our re#uirements /
152
Copy 0ae type .CA* - .C.* and create 0ae type ,1A* - ,1.*
153
)n Table / 23T+)&A4
)n Table / 23T+)&T4
154
)n Table / 23T+)&T+
)n Table / 23T54,A
)n )nfotype '567 / Subtype S18C is maintained
155
,18C Wae type maintained )nfotype '''6
"esult > Exemption is displayed u?s 10
156
Tax Calculation /
1ncome 5,7''''
#td. dedn. 1)0000
4"*0000
10@ 1)0000 1)000
4-20000
20@ 200000 40000
4%20000
30@ 13-%000
TD#
10@
#ur
Edu
Cess Tot Tax
,99,''' 144100 1)-)100 4*))3 ,:;7:5;
1ncome 5,7''''
u?s 10
Exemp ,7'''
157
5,'6'''
#td. dedn. 1)0000
4")-000
10@ 1)0000 1)000
4-0-000
20@ 200000 40000
4%0-000
30@ 13-2400
TD#
10@
#ur
Edu
Cess Tot Tax
,9;+9'' 143*40 1)-1140 4*434.2 ,:765+9
ast &onth Exemption A
April 200" ,'''
Current &onth
Exemption A &ay 200" 300
Pro6ection : 1ncludin3
Current &onth ; 11
8alance month
includin3 Current month ;;''

158
Total Exemption 9;''
Tax Calculation /
1ncome 5,7''''
u?s 10
Exemp 9;''
5,,5+''
#td. dedn. 1)0000
4"%)*00
10@ 1)0000 1)000
4-1)*00
20@ 200000 40000
4%1)*00
30@ 13-4*10
TD#
10@
#ur
Edu
Cess Tot Tax
159
,9;4+,' 143"*1 1)-3%-1 4*)10.43 ,:;,,4,
Personnel -al-,lation R,les
#ersonnel 7$lcul$tion )ule is $n instruction to e2ecute defined t$s/s in Ti'e
=$n$ge'ent $nd #$yroll* #ersonnel c$lcul$tion rules consist of one or 'ore
oper$tions* They h$3e $ decision tree structure*
A personnel c$lcul$tion rule '$y cont$in one or 'ore su9 $re$s*
A personnel c$lcul$tion rule is $ type of wor/ instruction th$t chec/s the e2isting
conditions $nd e2ecutes indi3idu$l $ctions*
The country-specific p$yroll 'odule 9y +A# t$/es the st$tutory $nd
$d'inistr$ti3e regul$tions of $ country into $ccount $nd designs the #$yroll
sche'$s $nd #ersonnel c$lcul$tion rules*
IMGMenuPathor Transactioncode
SAPR/3 RoleMenu Payroll Schema and Personnel Calculation Rules
TransactionCode PE02
Since each country payroll has a modular structure, we can use the Customizing functions/Rules to
quickly modify the payroll procedure to meet the particular requirements of an enterprise.
On this way, we have designed the following customer specific Personnel Calculation rules to suit the
requirements of the Payroll module of Cairn Energy:
Rule Textof the PersonnelCalculationRule
P4%C >)-!J: 4'ployer 4%C! contri9* $s 0*005Q 0*01" $nd 'ultiply 9y 1l$/h
P4)7 >)-!J: 4'ployer #&(#en contri9utions 1l$/h di3ision
PJ)T >)-!J: 7u'ul$te #$y'ents for T%+ in )egul$r )un
PJLT >)-!J: Lolunt$ry t$2 deduction
P#4) >)-!J: Adding the =onthly #er/ to Annu$l #er/
P)4T >)-!J: #& $nd #T )etro 7$rry forw$rd in c$se of Arre$rs
PCR GEDL:
160
PCR: GERC:
PCR: GNRT:
161
PCR: GNVT:
162
PCR: GRET:
163
PA?ROLL ORGANISATION
Perio# Parameters
!n this step0 the period p$r$'eters for p$yroll $re defined*
#eriod p$r$'eter is $ two-digit nu'eric$l p$r$'eter th$t defines the ti'e
inter3$l for running p$yroll*
IMGMenuPath
SAP R"+ Role Men, #$yroll ,rg$niB$tion
IMG Men,
India Basic settings Payroll organization Define Period
Parameters
In Cairn Energy the Payroll run is Monthly Payroll run for all the employees. We have configured the
Monthly Payroll to suit the requirement as shown in the following table
PeriodParameters Name TimeUnit StartDate
1 Monthly 1 01.01.1990
67 Monthly - IN 1 01.04.1998
Date Mo#i%iers
The data modifier is only a means of differentiation allowing defining different payment dates for
various employee groups.
Date Modifiers defined in this step are assigned to Payroll Areas.
IMGMenuPath
SAP R"+ Role Men, #$yroll ,rg$niB$tion
IMG Men,
India Basic settings Payroll organization Define Date modifiers
164
The following date modifier has been configured for Cairn Energy
DateModifier Name
00 Standard Modifier
Generate Pa!roll Perio#s
The period for which payroll regularly runs. In an abstract sense, payroll period is the name given to
the interval for which Payroll regularly runs, such as Weekly or monthly payroll periods.
&or e$ch period p$r$'eter th$t is $ssigned to $ p$yroll $re$0 the syste' re5uires
the following d$te specific$tions:
Start date and end date of each payroll period (Ex: 01.04.2007 31.04.2007)
Payment date of each payroll period (Ex: Payment date for April 2007 is 30.04.2007)
IMGMenuPath
IMG Men,
#$yroll #$yroll: !ndi$ D$sic settings#$yroll
org$niB$tion Eener$te #$yroll #eriods
We have generated the payroll periods for the period parameters i.e. MONTHLY for the years 2006 to
2010.
The start and end dates of the periods should be the same as the start and end dates of the calendar
months. The periods payment dates should be three days before the end of the period.
The following table represents the Payroll Periods defined for Cairn Energys Payroll Nationals.
Payrollyear
Payroll
Period
Startdate Enddate
PreviousPayroll
year
PreviousPayrollPeriod
2007 1 01.04.2007 30.04.2007 2006 12
2007 2 01.05.2007 31.05.2007 2007 1
2007 3 01.06.2007 30.06.2007 2007 2
2007 4 01.07.2007 31.07.2007 2007 3
2007 5 01.08.2007 31.08.2007 2007 4
2007 6 01.09.2007 30.09.2007 2007 5
2007 7 01.10.2007 31.10.2007 2007 6
2007 8 01.11.2007 30.11.2007 2007 7
165
Payrollyear
Payroll
Period
Startdate Enddate
PreviousPayroll
year
2007 9 01.12.2007 31.12.2007 2007 8
2007 10 01.01.2008 31.01.2008 2007 9
2007 11 01.02.2008 29.02.2008 2007 10
2007 12 01.03.2008 31.03.2008 2007 11
2008 1 01.04.2008 30.04.2008 2007 12
2008 2 01.05.2008 31.05.2008 2008 1
2008 3 01.06.2008 30.06.2008 2008 2
2008 4 01.07.2008 31.07.2008 2008 3
2008 5 01.08.2008 31.08.2008 2008 4
2008 6 01.09.2008 30.09.2008 2008 5
2008 7 01.10.2008 31.10.2008 2008 6
2008 8 01.11.2008 30.11.2008 2008 7
2008 9 01.12.2008 31.12.2008 2008 8
2008 10 01.01.2009 31.01.2009 2008 9
2008 11 01.02.2009 28.02.2009 2008 10
2008 12 01.03.2009 31.03.2009 2008 11
2009 1 01.04.2009 30.04.2009 2008 12
2009 2 01.05.2009 31.05.2009 2009 1
2009 3 01.06.2009 30.06.2009 2009 2
2009 4 01.07.2009 31.07.2009 2009 3
2009 5 01.08.2009 31.08.2009 2009 4
2009 6 01.09.2009 30.09.2009 2009 5
2009 7 01.10.2009 31.10.2009 2009 6
2009 8 01.11.2009 30.11.2009 2009 7
2009 9 01.12.2009 31.12.2009 2009 8
2009 10 01.01.2010 31.01.2010 2009 9
2009 11 01.02.2010 28.02.2010 2009 10
2009 12 01.03.2010 31.03.2010 2009 11
166
Payrollyear
Payroll
Period
Startdate Enddate
PreviousPayroll
year
2010 1 01.04.2010 30.04.2010 2009 12
2010 2 01.05.2010 31.05.2010 2010 1
2010 3 01.06.2010 30.06.2010 2010 2
2010 4 01.07.2010 31.07.2010 2010 3
2010 5 01.08.2010 31.08.2010 2010 4
2010 6 01.09.2010 30.09.2010 2010 5
2010 7 01.10.2010 31.10.2010 2010 6
2010 8 01.11.2010 30.11.2010 2010 7
2010 9 01.12.2010 31.12.2010 2010 8
2010 10 01.01.2011 31.01.2011 2010 9
2010 11 01.02.2011 28.02.2011 2010 10
2010 12 01.03.2011 31.03.2011 2010 11
2011 1 01.04.2011 30.04.2011 2010 12
2011 2 01.05.2011 31.05.2011 2011 1
2011 3 01.06.2011 30.06.2011 2011 2
2011 4 01.07.2011 31.07.2011 2011 3
2011 5 01.08.2011 31.08.2011 2011 4
2011 6 01.09.2011 30.09.2011 2011 5
2011 7 01.10.2011 31.10.2011 2011 6
2011 8 01.11.2011 30.11.2011 2011 7
2011 9 01.12.2011 31.12.2011 2011 8
A5AP DEVELOPMENTS
Sl. No. Description TransactionCode
1 Car running Expenses Monthly Report ZPY007
2 Car running Expenses Period end treatment Report ZPY008
3 Telephone reimbursement Period end process Report ZPY004
167
4 Telephone reimbursement Display claim details Report ZPY004_Disp
5 Telephone reimbursement Outstanding balance Report
ZPY001_Outstan
ding
6 Medical Reimbursement Period end process Report ZPY017
7 Medical Reimbursement claim display details Report ZPY017_Disp
8 Medical Reimbursement Outstanding balance Report ZPY018
9 FHPL Monthly Report ZPY005
10 Leave encashment details Report(Display mode only) Zpy014
11 Coff encashment details Report(Display mode only) Zpy015
12 N/F Holidays History of Employee Report ZPY010_D
13 Pay register Report ZPY019
14 Generation of Allow. in lieu of Superannuation report ZPY009
15 Updation of data table (ZPY_SUPER_ANNU) ZPY009
16 Generation of Monthly Superannuation report ZPY012
17 Standard Vs Actual Reconciliation ZPY021
18 Allowance in lieu of superannuation automatic updation IT0008 ZPY026
19 Full & Final settlement Infotype updation Report ZPY020
20 Salary Transfer ZPY016
21 Mode wise Reconciliation of Salary Disbursement Monthly Report ZPY013
22 Income Tax computation Statement ZPY024
23 Full & Final settlement Final Report ZPY023
24 Telephone Reimbursement Claim creating process ZPY001
25 Car running Expenses Claim Creation Process ZPY002
26 Salary Advance ZPY003
27 Medical Reimbursement Claim creating process ZHR007
28 Medical Reimbursement claim approval by CMO ZHR007
29 FHPL Claim creating process ZHR007
30 FHPL Claim approval by CMO ZHR007
31 LTA application process ZLTACF
32 National/Festival holidays Pay application process ZPY010
168
ProcessingClasses:
169

170
171
172
173
174
175
176
177
178
179
Cumulation Classes/
1. Total 3ross amount
180
10. Net payments?Deductions
11. EPB 8asis
12. E#1 8asis
13. E#1 8asis Nominal
14. .5A 8asis
1). C+A?CA 8asis
1%. 2ratuity 8asis
1*. #uper anuation 0asis
1-. Ptax 8asis
1". Ptax 0asis Nominal
2-. ea!e Encashment 0asis
32. &onthly Exceptions
33. Annual Exceptions
3". CPB 0asis
40. (B 0asis
E(aluation Classes/

PA30-MasterData:
181
IT-0000-Actions:
IT-0001-OrganizationalAssignment
182
IT-0002-PersonalData:
IT-0003-PayrollStatus:
183
IT-0006-Address:
IT-0007-PlannedWorkingTime:
184
IT-0008-Basicpay:
IT-0009-BankDetails:
185
IT-0014-Recurringpayments/Deductions:
IT-0015AdditionalPayments:
186
IT-0016-Contractelements:
IT-0019Monitoringof Tasks:
187
IT-0021FamilyMembers/Dependence:
IT-0022Education:
188
IT-0023Other/PreviousEmployers:
IT-0031ReferencePersonalNumbers:
189
IT-0045-Loans:
IT-0050TimeRecordingInfo:
190
IT-0105-Communication:
IT-0185PersonalIDs:
191
IT-0580-PreviousEmploymentTaxDetails:
IT-0581-HRA:
192
IT-0582-Exceptions:
IT-0583-Car & Conveyance:
193
IT-0584-IncomeFromOtherSources:
IT-0585-Section80 Deductions:
194
IT-0586-Section80CDeductions:
IT-0587-PF:
195
IT-0588-OtherStatutoryDeductions:
196
IT-0589-IndividualReimbursement:
Payroll-Run:
197
PC00_M40_CALC_SIMU-Simulation:
PC00_M99_PA03_RELEA-ReleasePayroll:
198
PC00_M40_CALC-Start Payroll:
PC00_M99_PA03_CHECK-CheckResults
PC00_M99_PA03_CORR-Corrections
199
PC00_M99_PA03_END-Exit Payroll
PC00_M40_CEDT-RemunerationStatement
200
PayrollResults:T.Code:PC_payresults,PC_M40_CLSTR
201
RT Table:
CRTTable:
202
BT Table:
Reportingfor PostingPayroll Resultsto Accounting:
203
EmployeeGroupingfor AccountDetermination:
DefineSymbolicAccounts:
204
DefinePostingCharacteristicsof WageTypes:
OtherSteps:
MaintainPostingdatefor Payroll Periods
CreatePostingVariants
Activitiesin AC System(AssigningAccounts)
PostingRun:
ExecuteRun:PC00_M99_CIPE
205
Edit Run-PCP0
206
OtherLegalReports:
"#$%& C#%'IG(R$TI#%
Payroll >> Payroll India >> Company oans >> !aster "ata >> !aintain
oan Types >> oan Types "efinition
207
oan Types >> Country #ssignment
oan Types >> Technical #ttributes
oan Types >> Conditions
208
Payroll >> Payroll India >> Company oans >> !aster "ata >> Customer Pay
Types >> $et up Customer Payment Types >> "efine Payment Types
Types >> $et up Customer Payment Types >> #ssignment of %age types to
payment types
209
Types >> Control #llocation of oans >> #dopt &eature
Types >> Control #llocation of oans >> "efine 'alues
210
Types >> !aintain oans (rouoping
Types >> !aintain $alary Components
211
Types >> !aintain !a)imum *o. of oans allowed >> !aintain !a)imum *o.
of oans allowed at a time +Country (rouping ,-.
Types >> !aintain !a)imum *o. of oans allowed >> !aintain !a)imum *o.
of oans allowed
Types >> !aintain ma)imum amount for oans /utstanding
212
Types >> !aintain oans Eligibility Chec0s and imits
Payroll >> Payroll India >> Employee $elf $ervices >> Claims >>
1eimbursement Type $ettings >> !aintain #ttributes of 1eimbursement Types
1eimbursement Type $ettings >> "efine (roups for 1eimbursement Types
213
1eimbursement Type $ettings >> "efine Payment mode of 1eimbursement
Types
1eimbursement Type >> !ap $ubtypes of oan infotype to 1eimbursement
Types
214
Payroll >> Payroll India >> Employee $elf $ervices >> oans >> oans >>
"efine *umber 1ange for oans
Payroll >> Payroll India >> Employee $elf $ervices >> oans >> *ode Te)t
*ot &ound >> "efine oan types and conditions +Country (rouping ,-.
215
*ot &ound >> "efine oan Payment Types +Country (rouping ,-.
*ot &ound >> "efine oan 1e2Payment Types +Country (rouping ,-.
*ot &ound >> !ap oan Types to #pprovers
TravelManagement
+A# >)=*******************************************************************************************************1
7ontents:******************************************************************************************************1
,rg$niB$tion$l =$n$ge'ent****************************************************************************1
216
,L4)ACC ,)EAJ!+AT!,J +T)67T6)4 ***************************************************3
#4)+,JAC %ATA ********************************************************************************17
&$'ily()el$ted #erson !nfotype 0021"***********************************************************20
Addresses !nfotype 0006" ***************************************************************************21
!dentific$tion !nfotype 0185"************************************************************************22
7ontr$ctu$l $nd 7orpor$te Agree'ents**************************************************22
7ontr$ct 4le'ents !nfotype 0016"*****************************************************************22
43$lu$tion D$sis*********************************************************************************24
=onitoring of T$s/ !nfotype 0019"*****************************************************************24
4'ployee Fu$lific$tions***********************************************************************27
4duc$tion !nfotype 0022"*****************************************************************************27
,ther(#re3ious 4'ployers !nfotype 0023"******************************************************29
7o''unic$tion**********************************************************************************31
7o''unic$tion !nfotype 0105"*********************************************************************31
7usto'iBing procedures **********************************************************************33
Actions********************************************************************************************************33
;or/force )e5uire'ents $nd Ad3ertising***********************************************45
Applic$nt Ad'inistr$tion**********************************************************************47
Applic$nt +tructure***************************************************************************************48
Applic$nt +election******************************************************************************51
Applic$nt Acti3ities***************************************************************************************51
#u9lic >olid$y 7$lend$r***********************************************************************60
7re$te #u9lic >olid$y 7$lend$r***********************************************************************60
Assign #u9lic >olid$y 7$lend$rs to Coc$tions****************************************************64
;or/ +chedules**********************************************************************************65
#ersonnel +u9$re$ Eroupings************************************************************************65
%$ily ;or/ +chedules***********************************************************************************67
#eriod ;or/ +chedules**********************************************************************************70
;or/ +chedule )ules $nd ;or/ +chedules*******************************************************73
#l$nned ;or/ing Ti'e**********************************************************************************77
Ti'e %$t$ )ecording $nd Ad'inistr$tion************************************************78
A9sence 7$t$log ******************************************************************************************78
A9sence 7ounting*****************************************************************************************82
=$n$ging Ti'e Accounts 6sing Attend$nce(A9sence Fuot$s*********************89
+etting Eroupings for Ti'e Fuot$s ****************************************************************90
Ti'e Fuot$ Types ***************************************************************************************91
SCOPE OF THE DOCUMENT...........................................................100
1*1 #$yroll =odule 7onfigur$tion +cope*************************************************100
#$y +c$le Type*********************************************************************************107
#$y +c$le Are$**********************************************************************************108
Assign #$y +c$le +tructure to 4nterprise +tructure********************************108
WAGE TYPE STRUCTURE...............................................................111
;$ge types for D$sic #$y !nfotype 0008" *******************************************111
7re$te ( 7opy w$ge types****************************************************************************112
7hec/ ;$ge Type Te2t********************************************************************************112
7hec/ 4ntry #er'issi9ility per !nfotype*********************************************************113
4'ployee +u9 Eroup Erouping &or #ri'$ry ;$ge Types**********************************114
;$ge Type #er'issi9ility*****************************************************************************114
7hec/ ;$ge Type 7h$r$cteristics*****************************************************************115
L$lu$tion of ;$getypes ******************************************************************************117
;$getypes for !nfotype 0014**************************************************************119
7re$te(7opy ;$getypes *****************************************************************************119
#er'issi9ility of ;$ge Types for !nfotype 0014**********************************************120
;$ge types for !nfotype 0015*************************************************************121
7re$te ( 7opy ;$ge Types***************************************************************************121
217
#er'issi9ility of ;$ge Types for !nfotype 0015**********************************************122
Assign #$y +c$le Eroupings for Allow$nces*******************************************124
=$int$in %ef$ult ;$ge Types for D$sic #$y*******************************************125
Assign ;$ge type =odel for #$y +c$le Erouping &or Allow$nces *************126
4ligi9ility for )A#s ****************************************************************************127
=$int$in +$l$ry Ke$r $nd #eriod 4nd Tre$t'ent of )A#**************************128
COMPANY LOANS........................................................................129
Acti3$te 7$lcul$tion***************************************************************************129
Ad?ust L$lue %$te*****************************************************************************129
=$ster %$t$*************************************************************************************130
=$int$in Co$n Types**********************************************************************************130
HOUSING....................................................................................130
%efine Acco''od$tion Types*************************************************************130
CAR AND CONVEYANCE................................................................131
%efine 7on3ey$nce Types*******************************************************************131
%efine A'ounts G Ju'9ers for 7$r +che'es****************************************132
4ligi9ility 7riteri$ for 7on3ey$nce Allow$nce****************************************135
PROFESSIONAL TAX.....................................................................140
%efine #rofession$l T$2 Erouping %et$ils *******************************************140
Assign #T$2 Eroupings for #A $nd #+A ***********************************************140
Assign A'ounts for #rofession$l %eduction *****************************************141
=ethod $nd &or' C$yout for #T$2 Eroupings****************************************142
INCOME TAX................................................................................143
D$sic +ettings***********************************************************************************143
#ersonnel Are$ $nd +u9$re$ Eroupings for !nco'e T$2***********************************143
Assign T$2 Eroupings for #ersonnel Are$s $nd +u9 $re$s********************************144
=$int$in &e$ture to )eturn 4'ployer !nco'e T$2 )el$ted %$t$************************144
Third p$rty %eductions**********************************************************************145
%et$ils of +ection 80 $nd +ection 80 7**********************************************************145
%et$ils of +ection 807*********************************************************************************146
T$2 li$9ility on )ei'9urse'ents0 Allow$nces $nd #er/s ************************147
%efine T$2 7odes****************************************************************************************147
Assign t$2 7ode li'its to ;$ge Types***********************************************************148
PAYROLL SCHEMA AND PERSONNEL CALCULATION RULES..............149
#$yroll +che'$********************************************************************************149
#ersonnel c$lcul$tion )ules****************************************************************160
PAYROLL ORGANISATION.............................................................164
#eriod #$r$'eters*****************************************************************************164
%$te =odifiers**********************************************************************************164
Eener$te #$yroll #eriods *******************************************************************165
ABAP DEVELOPMENTS.................................................................16
>u'$n )esources < Tr$3el =$n$ge'ent 7onfigur$tion +cope*****************221
%efine Trip Ju'9er )$nges****************************************************************221
%efine 7ontrol p$r$'eter for Tr$3el 42penses***************************************221
%efine Trip #ro3ision L$ri$nt************************************************************************221
%efine Elo9$l +ettings*********************************************************************************222
%efine 7ontrol p$r$'eter for Tr$3el %$t$*********************************************223
%efine Trip Are$s****************************************************************************************223
****************************************************************************************************************224
%efine Trip Acti3ity Types ************************************************************************224
Kou h$3e to define the 3$rious Trip )e$sons in this $cti3ity******************************224
Tr$3el 42pense Types************************************************************************224
7re$te Tr$3el 42pense Types for !ndi3idu$l )eceipts***************************************224
%i$log $nd Tr$3el 42penses 7ontrol*****************************************************226
218
%efine +che'$ $nd !ndi3idu$l &ield 7ontrol***************************************************226
Kou h$3e to define the screen l$yout for the 3$rious Trip #ro3ision L$ri$nt in this
$cti3ity*******************************************************************************************************226
)estrict tr$3el e2pense types for Trip +che'$s***********************************************227
1*1*1 Tr$3el =$n$ge'ent Tr$3el 42penses %i$log $nd Tr$3el 42penses 7ontrol
%i$log 7ontrol )estrict tr$3el e2pense types for Trip +che'$s************************227
&ield 7ontrol for Addition$l )eceipt !nfor'$tion *********************************************227
Kou define the field st$tus of the $ddition$l receipt ****************************************227
+etup 3$ri$9le l$yout for Account $ssign'ent o9?ects*************************************229
****************************************************************************************************************230
Tr$3el 42penses 7ontrol*********************************************************************230
;$ge Types for !nterf$ces******************************************************************231
Assign ;$ge Types to Tr$3el 42pense Types for !ndi3* )eceipts **********************231
>ere in this $cti3ity we $ssign w$ge type to the e2pense type**************************231
Tr$nsfer to Accounting***********************************************************************232
Ju'9er )$nges for #osting )uns *****************************************************************232
Kou h$3e to pro3ide nu'9er r$nges for posting run for tr$nsfer to $ccounting* * *232
Ju'9er )$nges for Trip tr$nsfer docu'ents *************************************************233
Kou h$3e to define the nu'9er r$nge inter3$l for the intern$l $ssign'ent of trip
tr$nsfer docu'ent***************************************************************************************233
Assign'ent of ;$ge Type to +y'9olic Account *********************************************233
Kou h$3e to pro3ide $ sy'9olic $ccount to e$ch w$ge type for tr$nsfer to
$ccounting**************************************************************************************************233
7on3ersion of +y'9olic Account to 42pense Account **************************************234
Kou h$3e to pro3ide $ sy'9olic $ccount to $ctu$l e2pense EC $nd 4'ployee
Account for tr$nsfer to $ccounting*****************************************************************234
****************************************************************************************************************234
SETTINGS FOR ALL USER INTERFACES...........................................236
7re$te AuthoriB$tions for d$t$ entry profiles*****************************************236
6se*************************************************************************************************236
#rocedure****************************************************************************************236
)esult**********************************************************************************************236
SPECIFIC SETTINGS FOR CATS REGULAR.......................................236
+etup d$t$ entry profiles********************************************************************236
6se*************************************************************************************************236
#rocedure****************************************************************************************237
)esult**********************************************************************************************237
%efine &ield +election************************************************************************239
6se*************************************************************************************************239
#rocedure****************************************************************************************239
)esult**********************************************************************************************239
TIME DATA RECORDING ! ADMINISTRATION..................................242
%efine Attend$nce types********************************************************************242
6se*************************************************************************************************242
#rocedure****************************************************************************************242
)esult**********************************************************************************************242
Eroup e'ployee su9groups for ti'e 5uot$s******************************************243
6se*************************************************************************************************243
#rocedure****************************************************************************************243
)esult**********************************************************************************************243
Eroup #ersonnel su9$re$s for ti'e 5uot$s********************************************244
6se*************************************************************************************************244
219
#rocedure***************************************************************************************244
)esult**********************************************************************************************244
%efine 7ounting )ules***********************************************************************245
6se*************************************************************************************************245
#rocedure***************************************************************************************245
)esult**********************************************************************************************245
Assign 7ounting )ules to Attend$nce types*******************************************247
6se*************************************************************************************************247
#rocedure***************************************************************************************247
)esult**********************************************************************************************247
+elect Allowed A9sence types*************************************************************247
6se*************************************************************************************************247
#rocedure****************************************************************************************247
)esult**********************************************************************************************248
%efine re?ection )e$sons********************************************************************248
6se*************************************************************************************************248
#rocedure****************************************************************************************248
)esult**********************************************************************************************248
Tr$ining $nd 43ent =$n$ge'ent*******************************************************************249
CONFIGURATION STEPS"..............................................................22
!nterf$ce 7onfigur$tion for ;e9dynpro !nterf$ce in Tr$3el =$n$ge'ent:* *272
&e$tures 6sed for Tr$3el &or 4++":*****************************************************274
DA78E),6J% *********************************************************************************276
+cen$rio: 4'ployee +elf +er3ice********************************************************276
#rocess Eroup: #rocess on 4++***********************************************************276
;ho1s ;ho************************************************************************************************276
#erson$l !nfor'$tion***********************************************************************************277
Tr$ining $nd 43ent =$n$ge'ent*******************************************************************278
Tr$3el =$n$ge'ent************************************************************************************279
#$yroll $nd #$y'ents**********************************************************************************280
Ti'e G Ce$3e =$n$ge'ent**************************************************************************281
Appr$is$l +yste'****************************************************************************************283
1*1*2 1* +yste' #rere5uisites***********************************************************************365
1*1*3 * 6ser Ad'inistr$tion***************************************************************************367
1*1*4 3* Dusiness #$rtner 7onfigur$tion**********************************************************372
1*1*5 4* ;or/flow 7onfigur$tion********************************************************************382
1*1*6 5* +e$rch 4ngine 7onfigur$tion*************************************************************388
1*1*7 5* #eriodic ser3ices******************************************************************************399
1*1*8 6* +A# 477 !ntegr$tion************************************************************************402
1*1*9 7* D$sic +ettings*********************************************************************************406
1*1*10 8* T$lent ;$rehouse**************************************************************************413
1*1*11 9* Applic$nt Tr$c/ing*************************************************************************436
1*1*12 10* )e5uisition =$n$ge'ent **************************************************************452
1*1*13 11* Addition$l Tools *************************************************************************458
1*1*14 12* !7= !nternet 7o''unic$tion =$n$ger" T$s/s********************************461
220
H,man Reso,r-es F Tra4el Management
Con%ig,ration S-o&e
The Tr$3el =$n$ge'ent section cont$ins the configur$tion det$ils of the 'odule*
As p$rt of 9usiness process '$pping following configur$tion h$s 9een c$rried out
in this 'odule*
D#$%&# T'%( N)*+#' R,&-#.
You have to define number ranges personnel area wise for creation of trip
in this activity
Access the activity using one of the following navigation options:
IMG M#&)
SPRO Financial Accounting Travel ManagementSet Up
Trip Number Ranges
T',&.,/0%1& C12#
SPRO
De%ine Control &arameter %or Tra4el E@&enses
De%ine Tri& Pro4ision Variant
You have to define the trip provision variant under which all the
customizing settings will be done.
IMG M#&)
ravel !anagementravel "#penses!aster $ata
%ontrol Parameters from ravel "#penses
221
$efine&$elete&Restore rip Provision 'ariants
T',&.,/0%1& C12#
SPRO
De%ine Glo0al Settings
You have to define the global settings in the trip provision variant.
IMG M#&)
%ontrol Parameters from ravel "#penses $efine
(lobal Settings
T',&.,/0%1& C12#
SPRO
222
De%ine Control &arameter %or Tra4el Data
De%ine Tri& Areas
You have to define the trip areas for to allow entitlement as per the
area&region. )ut in order to suit the )usiness re*uirements+ instead of
defining trip country+ we have used this field to define ,Self travel - Yes or
.o/.
IMG M#&)
%ontrol Parameters from rip $ata $efine rip Areas
T',&.,/0%1& C12#
SPRO
223

De%ine Tri& A-ti4it! T!&es
You have to define the various rip Reasons in this activity
IMG M#&)
%ontrol Parameters from ravel Privileges %ontrol
Parameters from rip 0acts $efine rip Activity ypes
T',&.,/0%1& C12#
SPRO
Tra4el E@&ense T!&es
Create Tra4el E@&ense T!&es %or In#i4i#,al Re-ei&ts
You have to define the various rip e#pense types in this activity.
IMG M#&)
ravel !anagementravel "#penses!aster
$ataravel "#pense ypes%reate ravel
"#pense ypes for 1ndividual Receipts
224
T',&.,/0%1& C12#
SPRO
225
Dialog an# Tra4el E@&enses Control
De%ine S-9ema an# In#i4i#,al iel# Control
You have to define the screen layout for the various rip Provision
'ariant in this activity.
IMG M#&)
ravel !anagementravel "#penses $ialog
and ravel "#penses %ontrol $ialog %ontrol
$efine Schema and 1ndividual 0ield %ontrol
T',&.,/0%1& C12#
SPRO
226
Restri-t tra4el e@&ense t!&es %or Tri& S-9emas
1n this step+ you assign to a trip schema those travel e#pense types that
need to be available under that trip schema.
1f you do not specify any travel e#pense types for a trip schema+ then all
e#pense types stored in the system apply to that trip schema.
IMG M#&)
)>)>)T',3#4 M,&,-#*#&0 T',3#4
E5(#&.#. D%,41- ,&2 T',3#4 E5(#&.#.
C1&0'14 D%,41- C1&0'14 R#.0'%/0
0',3#4 #5(#&.# 06(#. $1' T'%( S/7#*,.
T',&.,/0%1& C12#
SPRO
iel# Control %or A##itional Re-ei&t In%ormation
You define the field status of the additional receipt
2i3e
4. Re*uired
5. Optional
6. $isplay
7. 8idden
IMG M#&)
ravel !anagement ravel "#penses $ialog and
ravel "#penses %ontrol $ialog %ontrol 0ield %ontrol
227
for Additional Receipt 1nformation
T',&.,/0%1& C12#
SPRO
228
Set,& 4aria0le la!o,t %or A--o,nt assignment o0Be-ts
1n this 1!( activity you define the screen layout for the account
assignment ob9ects : the selection and order of these ob9ects. 1n addition
you can specify the field characteristics for each of the account
assignment ob9ects.
IMG M#&)
ravel "#penses %ontrol $ialog %ontrol Setup
variable layout for Account assignment ob9ects
T',&.,/0%1& C12#
SPRO
229
Tra4el E@&enses Control
ravel "#penses %ontrol ;"#pert 'iew<
1n this 1!( activity+ you can edit the matri# of accounting rules. 0or each
position in the matri#+ you can access documentation ;04 8elp< and input
help ;07 8elp<.
IMG M#&)
ravel "#penses %ontrol ravel "#penses %ontrol
230
ravel "#penses %ontrol ;"#pert 'iew<
T',&.,/0%1& C12#
SPRO
;age T!&es %or Inter%a-es
Assign ;age T!&es to Tra4el E@&ense T!&es %or In#i4>
Re-ei&ts
8ere in this activity we assign wage type to the e#pense type
IMG M#&)
ravel !anagement ravel "#penses =age ypes
for 1nterfaces Assign =age ypes to ravel "#pense
ypes for 1ndividual Receipts
T',&.,/0%1& C12#
SPRO
231
Trans%er to A--o,nting
N,m0er Ranges %or Posting R,ns
You have to provide number ranges for posting run for transfer to
accounting
IMG M#&)
ravel !anagement ravel "#penses ransfer to
Accounting Set >p .umber Ranges for Posting Runs
T',&.,/0%1& C12#
SPRO
232
N,m0er Ranges %or Tri& trans%er #o-,ments
You have to define the number range interval for the internal
assignment of trip transfer document.
IMG M#&)
Accounting Set >p .umber Ranges for rip transfer
document
T',&.,/0%1& C12#
SPRO
Assignment o% ;age T!&e to S!m0oli- A--o,nt
You have to provide a symbolic account to each wage type for
transfer to accounting
IMG M#&)
Accounting $efine Assignment of =age ype to
Symbolic Account
T',&.,/0%1& C12#
SPRO
233
Con4ersion o% S!m0oli- A--o,nt to E@&ense A--o,nt
You have to provide a symbolic account to actual e#pense (2 and
"mployee Account for transfer to accounting
IMG M#&)
Accounting %onversion of Symbolic Account to
"#pense Account
T',&.,/0%1& C12#
SPRO
234
CATS-Configuration:
235
SCOPE OF THE DOCUMENT
The Ti'e +heets docu'ent cont$ins the configur$tion det$ils of the 'odule* As
p$rt of 9usiness process '$pping following configur$tion h$s 9een c$rried out in
this 'odule*
SETTINGS FOR ALL USER INTERFACES
C'#,0# A)071'%8,0%1&. $1' 2,0, #&0'6 ('1$%4#.
U.#
o assign users authorization for specific data entry profiles+ you do not
have to assign each user all the relevant profiles individually. 1nstead you
can define profile authorization groups and use them to group data entry
profiles with common attributes.
P'1/#2)'#
IMG M#&)
SPRO %ross Application %omponents ? ime Sheet ?
Settings for all user interfaces ? Authorizations ? %reate
Authorizations for data entry profiles
T',&.,/0%1& C12#
SPRO
R#.)40
SPECIFIC SETTINGS FOR CATS REGULAR
S#0)( 2,0, #&0'6 ('1$%4#.
U.#
1n this activity+ you set up the =eb application %AS regular for the %ross:
Application ime Sheet
236
P'1/#2)'#
IMG M#&)
Specific settings for %AS regular ? Record wor3ing
time ? Set up data entry profiles
T',&.,/0%1& C12#
SPRO
R#.)40
237
@he ,A$!1./ profile is without an approval procedure A changes even
after approval of ime Sheets are possible.
238
@he ,"!P2OY""/ profile is with an approval procedure A changes after
approval of ime Sheets are not possible.
SPECIFIC SETTINGS FOR CATS REGULAR
D#$%&# F%#42 S#4#/0%1&
U.#
1n this step+ you decide which fields should appear on the screen when
maintaining or displaying the time sheet+ and also define their attributes
P'1/#2)'#
IMG M#&)
time ? $efine field Selection
T',&.,/0%1& C12#
SPRO
R#.)40
*SelectWorklist& clickInfluencingto selecta dataentryprofile.
239
Worklistfieldsneedto chosenfor boththe dataentryprofiles,whichare ADMIN& EMPLOYEE.
Similarly, fieldsfor Data entrysectionof time sheetcan be selectedin the belowscreen.
240
*SelectDataentrysection& clickInfluencingto selecta dataentryprofile.
Dataentrysectionfieldsneedto chosenfor boththe dataentryprofiles,whichare ADMIN& EMPLOYEE.
241
TIME DATA RECORDING ! ADMINISTRATION
D#$%&# A00#&2,&/# 06(#.
U.#
1n this step+ you define attendance types for a personnel subarea grouping
for attendance&absence types.
P'1/#2)'#
IMG M#&)
SPRO ime !anagement ? ime data recording A
Administration ? Attendance&Actual wor3ing times ?
$efine Attendance types
T',&.,/0%1& C12#
SPRO
R#.)40
*Attendancetypesrepresentthe kindof workdoneby a time-writerandtheseattendancetypeswouldbe available
underthe fieldActivitytype on ESS.
242
Gro,& em&lo!ee s,0gro,&s %or time <,otas
U.#
1n this step+ you group your employee subgroups for time *uota types.
"mployee subgroups for which the same attendance and absence *uota
types are defined are assigned to the same grouping for time *uota types.
P'1/#2)'#
IMG M#&)
Attendance counting ? Rules for Attendance %ounting
;.ew< ? (roup employee subgroups for time *uotas
T',&.,/0%1& C12#
SPRO
R#.)40
243
G'1)( P#'.1&&#4 .)+,'#,. $1' 0%*# 9)10,.
U.#
1n this step+ you group your personnel subareas with regard to the
permissibility of time *uota types.
Personnel subareas for which the same attendance and absence *uota
types are defined are assigned to the same grouping for time *uota types.
P'1/#2)'#
IMG M#&)
;.ew< ? (roup personnel subareas for time *uotas
T',&.,/0%1& C12#
SPRO
R#.)40
244
D#$%&# C1)&0%&- R)4#.
U.#
1n this step+ you define rules for counting attendances.
P'1/#2)'#
IMG M#&)
;.ew< ? $efine counting rules
T',&.,/0%1& C12#
SPRO
R#.)40
245
246
A..%-& C1)&0%&- R)4#. 01 A00#&2,&/# 06(#.
U.#
1n this step+ you determine A assign the respective counting rule for
attendance counting to each attendance type.
P'1/#2)'#
IMG M#&)
;.ew< ? Assign counting rules to attendance types
T',&.,/0%1& C12#
SPRO
R#.)40
S#4#/0 A441:#2 A+.#&/# 06(#.
U.#
1n this section+ you define the absence types that the employees are
allowed to enter in CATS R#-)4,'.
o do this+ deactivate & tic3 all the absence types that are not be entered
using ESS.
P'1/#2)'#
IMG M#&)
time ? Select Allowed Absence types.
247
R#.)40
D#$%&# '#;#/0%1& R#,.1&.
U.#
1n this step+ you define the re9ection reasons that the person approving
the data can attach to a re9ected record.
=e have simply created a re9ection reason ,R%:0or Re9ection/ with long:
te#t functionality as active in order to enable the approver write a
comment while re9ecting the time entry.
P'1/#2)'#
IMG M#&)
Settings for All >ser 1nterfaces ? Approval procedure ?
$efine re9ection reasons
R#.)40
PersonnelDevelopment
248
The following standard reports are available in the Personnel Development component:
Profile Match-up
Profiles
Find Objects
For Qualifications
For a Development Plan
For a Development Plan Item
Appraisals
Followingreportscanbe executedfor Organizationunit
Profile Match-up: Position/Holder
Profiles
Succession Overview
Training an# E4ent Management
Training and Event Management offers extensive and comprehensive reporting functions. One can
request a wide variety of reports for business events, resources, and attendees. One can also get
reports for training and event costs, business event appraisals, attendee appraisals, or missing
resources.
For attendance
Attendee List
Attendance List
Employee list
Bookings per Attendee
Attendee's Training History
Attendance Prerequisites
Attendee's Qualifications
Prerequisites Matchup
Attendee Appraisal
Prebookings per Business Event Type
Prebookings per Attendee
Attendees to Be Rebooked
Attendance Statistics
Attendance and Sales Statistics
Cancellations per Business Event
Cancellations per Attendee
Budget Comparison
For resources
Resource Equipment
Resource Reservation
Instructor Information
Graphical Resource Reservation
Available/Reserved Resources
Resource Reservation Statistics
Resources Not Yet Assigned per Resource Type
249
For businessevents
Business Event Demand
Business Event Schedule
Business Event Appraisal
Business Event Hierarchy
Attendance Statistics
Business Event Brochure
Business Event Information
Business Event Dates
Resource List per Business Event
Resources Not Yet Assigned per Business Event
Material Requirements per Business Event
Business Event Prices
ESS- Configuration:
Customizing Screen (PTARQ)
250
WorkingTime LeaveRequest
1) Processing Process
Step-1
i) Create a Rule Groups
ii) Maintain WEBMO Feature assigning the Rule Group
251
Step-2
Step-3
252
i) Define Absences/Processing Processes -> This leave types will be appeared in ESS while
raising the leave request.
253
254
2) Layout of Web Application
Step-1
255
Specify how leave is displayed.
Step-2
#peci,y Display o, A0sence Duotas
256
257
WorkingTime RecordWorkingTime
Step-1
Setup Data Entry Profile
258
Step-2
Select the allowed absence type
259
CATSDB -> CATS: Database Table for Time Sheet
BenefitsandPayments-> Claims
BasicSettings
Step-1
260
Perquisites: TaxCodesshouldalreadybeencreatedin Payroll
Step-2
Maintain attributes: Customized Fields for Expart Claims:
Table Name:
V_T7INFLD_OUTLK
261
"e#uest
Type
"eimursement
Type
Customer <ield <ield 1able
C Claim EC.5 C/#EBD3
Payment &ode '
1N5?/#D?28P
C Claim EC/8 C/#EBD2 Name o, the Clu0
C Claim EC/8 C/#EBD3
Payment &ode '
1N5?/#D?28P
C Claim EC/8 C/#EBD" Amount #pent
C Claim EC/8 982DT Brom Date
C Claim EC/8 9ENDT To Date
C Claim ED# C/#EBD" 8ills Attached :F?N;
C Claim E2EN C/#EBD3
Payment &ode '
1N5?/#D?28P
C Claim E2EN C/#EBD" Amount #pent
C Claim E1DT C/#EBD" 8ills Attached :F?N;
C Claim E1&/ C/#EBD3
Payment &ode '
1N5?/#D?28P
C Claim E1&/ C/#EBD" Amount #pent
C Claim EP&E C/#EBD2 Name o, &em0ership
C Claim EP&E C/#EBD3
Payment &ode '
1N5?/#D?28P
C Claim EP&E C/#EBD4 &em0ership Cost
C Claim EP&E 982DT Brom Date
C Claim EP&E 9ENDT To Date
C Claim E5EB C/#EBD3
Payment &ode '
1N5?/#D?28P
C Claim E5T C/#EBD" 8ills Attached :F?N;
C Claim E5N5 C/#EBD3
Payment &ode '
1N5?/#D?28P
C Claim E5N5 BA&#A1 Bamily Details
C Claim E5N5 +89P#1 Child
C Claim E#.C C/#EBD3
Payment &ode '
1N5?/#D?28P
C Claim E#.C C/#EBD" Amount #pent
C Claim E#PE C/#EBD3 Payment &ode '
262
1N5?/#D?28P
C Claim E#PE C/#EBD" 8ills Attached :F?N;
C Claim E#P5 C/#EBD3
Payment &ode '
1N5?/#D?28P
C Claim E#P5 C/#EBD" 8ills Attached :F?N;
C Claim E#/P C/#EBD3
Payment &ode '
1N5?/#D?28P
C Claim ETE C/#EBD3
Payment &ode '
1N5?/#D?28P
C Claim ETE C/#EBD" Amount #pent
C Claim ETBE C/#EBD3
Payment &ode '
1N5?/#D?28P
C Claim ETBE C/#EBD% Name o, Child
C Claim ETBE C/#EBD" Amount #pent
C Claim #C8 C/#EBD2 Name o, the Clu0
C Claim #C8 C/#EBD4 &em0ership Cost
C Claim #C8 C/#EBD" 8ills Attached :F?N;
C Claim #C8 982DT Brom Date
C Claim #C8 9ENDT To Date
C Claim #EDD C/#EBD1 Course Bee
C Claim #EDD C/#EBD) Name o, the Course
C Claim #EDD C/#EBD" 8ills Attached :F?N;
C Claim #EDD 982DT Course #tart Date
C Claim #EDD 9ENDT Course End Date
C Claim #ED+ C/#EBD1 Course Bee
C Claim #ED+ C/#EBD) Name o, the Course
C Claim #ED+ C/#EBD" 8ills Attached :F?N;
C Claim #ED+ 982DT Course #tart Date
C Claim #ED+ 9ENDT Course End Date
C Claim #2EN C/#EBD" 8ills Attached :F?N;
C Claim #TA DE#TN Destination point o, 9ourney
C Claim #TA BA&#A1
C Claim #TA 982DT #tart Date o, 9ourney
263
C Claim #TA 9ENDT End Date o, 9ourney
C Claim #TA +89P#1
C Claim #TA #TPNT #tart point o, 9ourney
C Claim #TA T7TN+ 8ills #u0mitted Amount
C Claim #TA TGE&P Tax Exemption
C Claim #PB& C/#EBD2 Name o, &em0ership
C Claim #PB& C/#EBD4 &em0ership Cost
C Claim #PB& C/#EBD" 8ills Attached :F?N;
C Claim #PB& 982DT Brom Date
C Claim #PB& 9ENDT To Date
C Claim #TE C/#EBD* Telephone No1
C Claim #TE C/#EBD- Telephone No2
C Claim #TE C/#EBD" 8ills Attached :F?N;
C Claim #TE 982DT Brom Date
C Claim #TE 9ENDT To Date
Step-3
Maintain Approvers:
264
Step-4
Define Approver Privileges:
265
Step-5
Mapping approver groups to reimbursement types:
ReimbursementTypeSettings
Step-1
266
Maintain attributes for reimbursement types:
Step-2
Group reimbursement types:
267
Step-3
Maintain payment mode for reimbursement types:
268
TravelManagement:
Travel Requests personalized fields on portal front end:
T5ACE 5ED/E#T
<ield description Chaned to
2eneral Data Tra!el details
#tart Date #tart date o, trip
End Date End date o, trip
Planned Acti!ity Trip type
ocation
Birst
Destination
269
<ields remo(ed
Time
Time
Country?5e3ion
Estimated Costs
.y Trips - Expenses
Screen
Tabs kept/
All my tra!el reHuests
All my expense reports
)n Edit Ad(ances button/
Bields remo!ed>'
Exchan3e rate
Amount
Accountin3 in
)n tra(el ser(ices button/
Bields remo!ed>'
Credit card in,ormation
Screen after =re(ie0=
Bields remo!ed>'
#ummary
credit card in,o
i) Travel Expense report:
EGPEN#E 5EP+5T
remo(ed <ields in display only
#chema #election All ,ields to 0e made display
270
only
Time
Time
per'deims
&ilea3e
Edit Ad!ancesI ' +nly the 0utton
<ield description
Chaned
to
#chema
Type o,
trip
Screen after =Enter receipts=
Bields remo!ed>'
#ummary
credit card in,o
A!aila0le credit card receipts I ' +nly the
0utton
#canned receiptsI ' +nly the 0utton
Screen after =&e0 entry=
Bields remo!ed>'
Amount
local currency
short in,o
con,irmed
+ri3in
country?re3ion
participants
enter participants
271
,rom ' to
num0er
Screen after ="e(ie0=
Bields remo!ed>'
Entire #ummary screen
CONIGURATION STEPS:
Inter%a-e Con%ig,ration %or ;e0#!n&ro Inter%a-e in Tra4el
Management:
For ESS Settings for Travel management go to -> FITVFELD_WEBTcode
1) Activate Request/Plan/Expense Report in Travel Manager
2) Set Up Variable Field Control via Feature TRVFD
3) Schema and Single Field Control for Web Dynpro
272
Select the CN Trip Provision variant and after that ----
273

eat,res Use# %or Tra4el $or ESS*:
Form Variant for Travel Request: TRVFR
YFITP_REQUEST_FORMsmartformusedfor travelrequest
Form Variant for Travel Planning: TRVFP
274
Form Variant for Travel Expenses: TRVFE
TravelExpenseReportfor ESSmodifications:ZZPTRV_EXPENSE_FORMSmartForm
5) PersonalInformation:
SM 30 -> Table -> V_T7XSSPERSUBTYP
Country
2roup
1n,otype #u0type
use
case
40 2 81
40 % 1 A1
40 % 4 A2
40 % ) A2
40 " 0 81
40 " 1 83
40 " 2 82
40 21 1 A1
275
40 21 2 A%
40 21 3 A4
40 21 4 A4
40 21 1 A1
40 21 2 A%
5ACHGROUND
CairnEnergyIndiaPty. Limitedis one of the leading Oil Exploration and Production Company with an
exciting growth portfolio of assets in India. The parent company Cairn Energy Plc, located in
Edinburgh, Scotland is one of Europes largest independent Oil and Gas companies. The world class
oil and gas discoveries in Rajasthan, along with existing joint venture production in Andhra Pradesh
and Gujarat, have the potential to contribute significantly to Indias growing energy needs.
S-enario: Em&lo!ee Sel% Ser4i-e
Employee Self-Service (ESS) enables employees to create, display, and change their own data in the
intranet used at their enterprise. By enabling employees to access their own data, HR processes are
standardized and simplified. As a result, employees in the Human Resources Department can
concentrate on other tasks of greater strategic importance.
Pro-ess Gro,&: Pro-ess on ESS
;9oIs ;9o
This feature enables employees to search for other employees in the organization based on various
parameters. The following search fields shall be made available
Personnel Number (D)
First Name, Last Name
Residence Telephone Number (D for all)(M for self)
Cubicle Number (D for all)
Extension Number (D for all)
Office Email (D for all)
Mobile Number (D for all)(M for self)
Company Code
Employee Group (Search)
Employee Sub Group (Search)
Personnel Area (Search)
Personnel Sub Area (Search)
Position (Designation)
Immediate Manager (D)
Organization Unit
On ESS other than employee photograph will not be displayed
WHOS WHO ESS SCREEN:
Employee Search:
i) Whos Who
ii) Change Own Data
276
Personal In%ormation
i) Personal details
Employees access the personal details through Personal Information tab. The following fields
shall be available
First Name
Last Name
Date of birth (Display only)
Marital status
Marriage date
ii) Address check
Employees access the address data through Personal Information tab. The infotype
maintained in R/3 is available for maintenance. The following address types shall be available
Permanent address
Mailing address
Emergency address
Onsite Address
Current Location
iii) Family details
Employees access the family data through Personal Information tab. The infotype maintained
in R/3 is available for maintenance. The following relationship types shall be available
Spouse
Father
Mother
Son
Daughter
iv) Bank details
277
Employees access the family data through Personal Information tab. The infotype maintained
in R/3 is available for maintenance. Using this link, employee can change bank key and
account number. Bank key will be displayed as a label on Bank tab page. These will be only
salary bank keys.
v) Other details Link to Infotypes (Suggestion)
Infotype 0185 Personal ID Subtype - 4 wheeler license
Infotype 0185 Personal ID Subtype - PAN Number
Infotype 0105 Communication ID Subtype - Personal email id
Changes done on any infotype link will update the changes in R/3
PERSONAL INFORMATION ESS SCREEN:
Training an# E4ent Management
This feature enables the employees to view the Training Calendar and make the bookings (book,
cancel, rebook).
i) Training center
List of Events
Find Events
Book Events (Workflow is triggered)
Shopping Basket
ii) My Bookings
Display Bookings
Display Status
Participation Status
Cancel Booking (Workflow is triggered)
Appraise Event
iii) Training Feedback
278
Online Training Feedback link will be available on ESS, where employee can log on to the ESS
and give the feedback of the Training/Course.
(The Training Feedback template for the feedback will be developed in the Backed end system)
TRAINING ESS SCREEN:
Training:
i) My Bookings
ii) Business Event Catalog (Training Center)
He! Data Str,-t,re
i) Booking Priority: To set up a booking priority that is specially assigned to bookings made
using ESS services for Training and Event Management.
ii) Cancelation reason for employee in ESS: This enables you to store information about the
cancellationreason from table T77CAR to be used when an employee cancels an event
booking in the Employee Self-Service My Bookings (transaction PV8I).
Re&orting Re<,irements
i) Training programs attended
Tra4el Management
In the Employee Self-Service application Travel and Expenses, employees can perform the following
tasks:
Create travel requests
Travel Request is sent through workflow to the relevant DOA for approval. (Workflow is
configured at the Backend system R/3)
Enter travel expenses for the trip after completion of their Trip.
Now the travel expense report is sent for approval to the Immediate Supervisor and one
copy goes to Finance Administrator.
Any charges incurred while rescheduling / cancellation of travel are captured in the
travel expense report by the travel desk.
Process trips for other employees (requires authorization for Administrator)
TRAVEL ESS SCREEN:
279
Travel:
i) Create Travel request
ii) Crate Travel Expense report
Screen 1:
Screen 2:
Pa!roll an# Pa!ments
This process shall be applicable to the following types of payroll reimbursements:
Reimbursement
LTA Process
Club Membership
Medical Reimbursement
Telephone Reimbursement
Remote Location Allowance
Educational Assistance
280
Professional Membership
Once an employee selects the appropriate reimbursement type, a detailed screen will open up. This
will have details like Bill date, Amount, Family members etc.
Employee fills in the necessary details and submits the claim form. This triggers a mail is sent to the
concerned person/departments. Employee shall take a print of this and submit to the concerned
person/departments and send the intimation. The details of the individual payments made shall be
through payroll.
SalaryStatement
If current remuneration statement to be displayed on ESS there is a standard feature available and
will be displayed on ESS in PDF format. If PDF format to be changed like company logo etc to be
displayed on Salary statement the Z development to be made in Smart forms (Z report needs to be
developed separately in R/3).
Note: Developments on Claims to be discussed
PAYEMENT ESS SCREEN:
Time C Lea4e Management
LeaveRequest:
Any leave approval request will take place through ESS workflow. Employee has to
apply for the leave (preferably in advance).
Leave balance will be displayed for information purpose, which can be used for availing
leave.
All leave requests go to the superior and from UWL he/she can approve/reject the
approvals.
TimeManagement:
Link for Time Sheet entry would be visible only to the time-writers.
281
Working Time function enables time-writers to book their working times. Through in-built
checks, system can determine whether they have recorded sufficient working times or
not (8.50 hrs / day. Mon-Fri except for weekends & holidays).
Employee would release the Time sheet and the same goes to the approver through
workflow for review / rejection.
Time Sheets are deemed approved if not rejected.
Relevant reports can be churned-out by Finance administrators.
Employee should not be able to fill Time Sheets for anyone else apart from his own Id.
Administrators to have authorization to edit time data for others.
WORKING TIME ESS SCREEN:
i) Time Management
a. Record Working Time
ii) Leave Management
a. Leave Request
b. Quota Overview
c. Leave Request Approver
He! Data Str,-t,re
i) Message Output to be customized
282
A&&raisal S!stem
Process To be decided.
Standard Appraisal Template:
>aseline Trainin - Payroll
283
.aintenance of Payroll .asterdata
,? >asicpay )nfotype '''6
STEP )
Transaction PA ;'
1n this screen enter +5 select the personnel num0er in the personnel no. ,ieldJ and enter
000- or 8asic pay in the in,o type ,ield. Then clic$ on the create icon on top o, the screen.
Then 8asic pay in,o type screen <ill appear.
STEP ))
1n this screen enter the start date in the date ,ield and select the pay scale 3roup and pay
scale le!el in the respecti!e ,ieldsJ (here the Pay scale type and pay scale area are
de,aulted.
Next enter in the (a3e type ,ieldJ Then automatically all 8asic <a3e components <ill 0e
de,aulted. Enter the Direct amounts o, (a3e components in the amount coloum.1ndirect
amounts o, <a3e types <ill 0e de,aulted automatically. Then clic$ on the sa!e icon.
7? "ecurrin payments - Deductions )nfo type '',9
STEP )
Transaction PA ;'
'',9 in the in,o type ,ield. Then clic$ on the create icon on top o, the screen. Then 5ecurrin3
payments K deductions in,o type screen <ill appear.
284
STEP ))
1n this 1n,o type screen enter the start date and End date in the respecti!e ,ields. Then select
the <a3e type in the <a3e type ,ield and enter the amount and unit?num0er in those ,ields. 1,
the selected <a3e type is !aluated indirectly the amount <ill 0e de,aulted in the amount
column. Then clic$ on the sa!e icon.
;? Additional payments )nfo type '',5
STEP )
Transaction PA ;'
'',5 in the in,o type ,ield. Then clic$ on the create icon on top o, the screen. Then Additional
payments in,o type screen <ill appear.
STEP ))
1n this 1n,o type screen enter the <a3e type in the <a3e type ,ield and enter the amount in
the amount ,ield. Enter the start date o, the particular payment o, the month in the Date o,
ori3in ,ield. Then sa!e the entries.
285
9? @ousin )nfotype 56,
STEP )
Transaction PA ;'
'56, in the in,o type ,ield. Then clic$ on the create icon on top o, the screen. Then .ousin3
1n,otype 0)-0 screen <ill appear.
STEP ))
Enter the date in the start date ,iled and select the housin3 type. #elect the City Cate3ory
and enter the rent amount. #a!e the entries.
The system dynamically updates the 8asic Pay in,otype :000-;J <ith respecti!e <a3etype
and the amount 0ased on the .ousin3 type selected in 1T)-1.
5? Car and Con(eyance )nfotype '56;
Transaction PA ;'
'56; in the in,o type ,ield. Then clic$ on the create icon on top o, the screen. Then car and
con!eyance 1n,otype 0)-3 screen <ill appear.
STEP ))
286
Enter the date in the start date ,iled and select the con!eyance type. Enter the car details i,
you selected Car scheme. #a!e the entries.
The system dynamically updates the 8asic Pay in,otype :000-;J <ith respecti!e <a3etype
and the amount 0ased on the Con!eyance type selected in 1T)-3.
:? Section 6' Deductions )nfotype 565
STEP )
Transaction PA ;'
'565 in the in,o type ,ield. Then clic$ on the create icon on top o, the screen. Then #ection
-0 Deductions in,o type screen <ill appear.
STEP ))
1n this screen enter the amounts a3ainst each su0 section in the proposed contri0ution or in
the actual contri0ution ,ield he contri0utions ,or the current ,inancial year. The imit K Tax
exemptions and currency o, the each contri0ution are de,aulted. Then sa!e the entries.
The tax exemption is calculated durin3 the payroll run.
+? Section 6' C Deductions )nfotype 56:
STEP )
287
Transaction PA ;'
'56: in the in,o type ,ield. Then clic$ on the create icon on top o, the screen. Then #ection
-0 C deductions in,o type screen <ill appear.
STEP ))
1n this screen enter the amounts in the proposed in!estment ,ield or in the actual in!estment
,ield in respect o, the contri0utions ,or the current ,inancial year. The imit and currency o,
the each in!estment are de,aulted. Then sa!e the entries.
The tax re0ate is calculated durin3 the payroll run.
6? Pro(ident fund contribution )nfo type 56+
STEP )
Transaction PA ;'
'56+ in the in,o type ,ield. Then clic$ on the create icon on top o, the screen. Then Pro!ident
,und contri0ution in,o type screen <ill appear.
288
STEP ))
1n this 1n,o type screen enter the pro!ident ,und and Pension Trust 1D employee 0elon3s to.
Enter the PB Num0er K Pension Num0er o, the employee in the ,ields. Enter the CPB @ in
the CPB ,ield i, the employee opted ,or !oluntary PB contri0ution.
8asis o, contri0ution is selected as PB 8asis 0y de,ault.
#elect the chec$ 0ox LContri0ution to<ards PensionM and sa!e the entries.
PB contri0ution <ill deducted ,rom employee salary durin3 the payroll run.
8ther statutory Deductions )nfo type 566
Professional tax ASubtype ''';?
STEP )
Transaction PA ;'
'566 in the in,o type ,ield and select the su0type Pro,essional tax in the su0type ,ield. Then
clic$ on the create icon on top o, the screen. Then other statutory deductions screen o, PTax
<ill appear.
STEP ))
1n this screen enter the start date o, pro,essional Tax deduction in the Brom Bield and also
select the chec$ 0ox LEli3i0le ,or PTax ,ieldM. Then clic$ on sa!e icon.
PTax is calculated and deducted durin3 monthly payroll run.
289
Payroll Process
Simulation ATest "un ?/
8e,ore you start the payroll run ,or all employeesJ you can run a Pay roll simulation ,or
indi!idual employees. To do this ,ollo< the 0elo< path. K procedure.
STEP )
Brom the #AP Easy Access screenJ choose .uman 5esources Payroll Asia?Paci,ic
1ndia Payroll Accountin3 #imulation or TC PC00E&40ECACE#1&/
No< Dou0le clic$ on #imulation or #elect the #imulation and Enter. Then Payroll Dri!erJ
1ndia #creen <ill appear.
STEP ))
1n this screen ,irst enter the Payroll Area as 2% and select the current period or other period
5adio 0utton depends upon runnin3 the payroll.
Enter the personnel num0er and payroll area in those ,ields. 1n the schema ,ield #chema
1N00 is de,aultedJ chan3e this to =N00.
#elect the Display !ariant remuneration statement ,ield to sho< the 5emuneration
statement. Then clic$ on Execute icon o, the top o, the screen.
STEP )))
290
1n the Display o3 screen #uccess,ul Personnel num0ers and 5e6ected Personnel num0ers
<ill 0e displayed. 1, the re6ected personnel num0ers are displayedJ <e ha!e to correct the
master data accordin3 to the error messa3e.
To see the remuneration statement clic$ on the Display ,orm icon on the top o, screen. Then
5emuneration statement <ill 0e displayed.
"elease the payroll/
STEP )
Brom the #AP Easy Access screenJ choose .uman 5esourcesPayrollAsia?Paci,ic
1ndia Payroll Accountin3 5elease payroll or TC PC00E&""EPA03E5EEA
STEP ))
No< Dou0le clic$ on "elease payroll or #elect the 5elease payrollJ then speci,y the payroll
area 2% ,or <hich you <ant to release payroll in popup 0ox con,irm the messa3e to continue.
Start payroll
STEP )
Brom the #AP Easy Access screenJ choose .uman 5esources Payroll Asia?Paci,ic
1ndia Payroll Accountin3 #tart payroll or TC PC00E&40ECAC
.ere Dou0le clic$ on #tart payroll or #elect the #tart payroll and enter. Then payroll Dri!erJ
1ndia #creen <ill appear.
STEP ))
1n this screen Payroll areaJ current periodJ schema fields are de,aulted. #elect the chec$
0ox in the test run fieldB
#elect the Display (ariant remuneration statement field to see the remuneration
statement
Then clic$ on Execute icon o, the top o, the screen.
STEP )))
The Display o3 screen <ill appear in the Display o3 #creen. Then #elect the <orm )con
,or Displayin3 the CPAF #1PD or 5emuneration statement.
STEP )2
1, no errors in the Display o3J deselect the chec$ 0ox in the test run ,ield and Execute the
payroll a3ain.
The payroll has 0een run ,or all P.Nos o, the payroll area
291
"eleased for corrections
STEP )
Brom the #AP Easy Access screenJ choose .uman 5esources Payroll Asia?Paci,ic 1ndia
Payroll Accountin3 Corrections or TC PC00E&""EPA03EC+55
STEP ))
.ere Dou0le clic$ on Corrections or #elect the corrections and enter to release ,or
corrections. No< the master data is unloc$ed ,or corrections.
Then maintain the reHuired master data in the in,o types as per the errors displayed in the
Display lo3.
5epeat the process o, "elease the payroll and Start payrollB
5epeat these steps until payroll has 0een per,ormed ,or all personnel num0ers success,ully
<ithout errors.
Check "esults
STEP )
Brom the #AP Easy Access screenJ choose .uman 5esources .uman 5esources Payroll
1ndia Payroll Accountin3 Chec$ 5esults or TC PC00E&""EPA03EC.EC7.
STEP ))
1, any errors are displayed in the payroll lo3 a,ter executin3 the payrollJ then it should 0e
corrected.
Exit payroll
STEP )
Brom the #AP Easy Access screenJ choose .uman 5esources Payroll Asia?Paci,ic 1ndia
Payroll Accountin3 Exit payroll or PC00E&""EPA03EEND
STEP ))
292
LExit PayrollM dialo3 messa3e appearsJ con,irm the messa3e
(hen you exit payrollJ payroll is ,inished ,or all the personnel num0ers in the payroll area
and the payroll period is complete. The personnel num0ers ,or the payroll area can 0e
processed a3ain.
293
Generation of Statutory "eports
P< .onthly "eports
,? <orm 5 - 5eturn o, Employees Huali,yin3 ,or mem0ership
STEP )
Brom the #AP Easy Access screenJ choose .uman 5esources Payroll Asia? Paci,ic 1ndia
#u0seHuent Acti!ities Per Payroll period e3al 5eportsEmployees Pro!ident ,und Borm)J
Borm10 K Brom12A or TC ' PC00E&40EEPB
STEP ))
.ere Enter the ,ollo<in3 details>
Payroll Area.
Period
PB Trust 1D
5eport Name as Borm )
#elect LExecuteM 0utton
7? <orm ,' - 5eturn o, &em0ers lea!in3 the ser!ice
STEP )
Brom the #AP Easy Access screenJ choose .uman 5esources Payroll Asia? Paci,ic
1ndia #u0seHuent Acti!ities Per Payroll period e3al 5eportsEmployees Pro!ident
,und Borm)J Borm10 K Brom12A or TC ' PC00E&40EEPB
STEP ))
Enter the ,ollo<in3>
Payroll Area.
Period
PB Trust 1D
5eport Name as Borm 10
;? <orm ,7A- &onthly contri0ution statement
STEP )
1ndia #u0seHuent Acti!ities Per Payroll period e3al 5eportsEmployees Pro!ident
,und Borm)J Borm10 K Brom12A or TC ' PC00E&40EEPB
STEP ))
294
Payroll Area.
Period
PB Trust 1D
5eport Name as Borm 12A
P< Annual "eports
,? <orm ;A - Contri0ution #tatement Bor /nexempted Esta0lishments
STEP )
1ndia #u0seHuent Acti!ities Annual e3al 5eportsPBAnnual PB 5eport : Borm
3A J Borm %A ; or TC ' PC00E&40EPBF
STEP ))
Payroll Area.
PB Trust 1D
Fear
5eport Name B+5&3A
7? <orm :A -Consolidated Contri0ution statement
STEP )
#u0seHuent Acti!ities Annual e3al 5eportsPBAnnual PB 5eport : Borm 3A J Borm
%A ; or TC ' PC00E&40EPBF
STEP ))
Payroll Area.
Period
PB Trust 1D
5eport Name as Borm %A
Pension .onthly "eports
,? <orm 4 - 5eturn o, Employees Huali,yin3 ,or mem0ership
STEP )
295
#u0seHuent Acti!ities Per Payroll period e3al 5eportsPension Borm4JBorm) K
Borm% <ith Annexure ,or Trust <ise Detls or TC ' PC00E&40EEPN
STEP ))
Payroll Area.
Period
PB Trust 1D
5eport Name as Borm 4
7? <orm 5 -5eturn o, &em0ers lea!in3 the ser!ice
STEP )
1ndia #u0seHuent Acti!ities Per Payroll period e3al 5eportsPension
Borm4JBorm) K Borm% <ith Annexure ,or Trust <ise Detls or TC ' PC00E&40EEPN
STEP ))
Payroll Area.
Period
PB Trust 1D
5eport Name as Borm )
;? <orm : -&onthly contri0ution statement
STEP )
1ndia #u0seHuent Acti!ities Per Payroll period e3al 5eportsPension
Borm4JBorm) K Borm% <ith Annexure ,or Trust <ise Detls or TC ' PC00E&40EEPN
STEP ))
Payroll Area.
Period
PB Trust 1D
5eport Name ' B+5&% 1"")
Pension Annual "eports
,? <orm + A<P<? ' Fearly 5eports in Detail ,or Exempted Esta0lishment
296
STEP )
1ndia #u0seHuent Acti!ities Annual e3al 5eportsPensionAnnual Pension
5eports :Borm-J Borm * ; or TC ' PC00E&40EPNF
STEP ))
Payroll Area.
PB Trust 1D
Fear
5eport Name B+5& *:EPB;
7? <orm 6 A<P<? 'Fearly 5eport Bor Exempted Esta0lishment ' 1"*1?")
STEP )
Brom the #AP Easy Access screenJ choose .uman 5esources PayrollAsia? Paci,ic
1ndia #u0seHuent Acti!ities Annual e3al 5eportsPensionAnnual Pension
5eports :Borm-J Borm * ; or TC ' PC00E&40EPNF
STEP ))
Payroll Area.
Period
PB Trust 1D
5eport Name as Borm -:BPB;
Professional Tax .onthly "eturn
STEP )
Brom the #AP Easy Access screenJ choose .uman 5esources PayrollAsia? Paci,ic 1ndia
#u0seHuent Acti!ities Per Payroll period e3al 5eportsPro,essional Tax Pro,essional Tax
5eports or PC00E&40EPTG
STEP ))
1; Enter the ,ollo<in3>
Payroll Area.
Period
PT 2roup
#tate ?5e3ion
2; #elect LExecuteM 0utton
<orm ,:
297
STEP )
1ndia #u0seHuent Acti!ities Annual e3al 5eports1ncome Tax Borm 1% or
PC00E&40EB1%
STEP ))
Payroll Area.
Company code
Taxation Fear
5eport Name B+5&3A
<orm 79
STEP )
1ndia #u0seHuent Acti!ities Annual e3al 5eports1ncome Tax Borm 24 or
PC00E&40EB24
STEP ))
Payroll Area.
Company code
Taxation Fear
FeaturesUsedIn Payroll:
ABKRS
298
TARIF
299
LGMST:
40EPF:
300
40ECS:
40CLM:
301
16EVA:
40LTR:
40SAN:
40LCM:
302
40PTX:
40ECC:
OCEDT:
303
ALOAN:
EDTIN:
EDPDF:
304
DTAKT:
PPMOD:
NUMKR:
PINCH:
305
VDSK1:
PLOGI:
SCHKZ:
TMSTA:
306
QUOMO:
PFREQ:
307
MonthlyPayroll-Run-EndUsermanual:
Sim,lation R,n Pa!roll
;e c$n si'ul$te p$yroll for indi3idu$l e'ployees 9efore perfor'ing the regul$r
p$yroll run for $ll the e'ployees in $n enterprise*
!f we h$3e '$de $ny ch$nges to $n e'ployee1s '$ster d$t$0 which '$y le$d to
f$r-re$ching ch$nges in his or her p$yroll results0 sti'ul$tion co'es into pl$y*
!n this w$y0 we c$n recogniBe sources of errors in ti'e to '$/e corrections
9efore the regul$r p$yroll run*
;e c$n e3en si'ul$te p$yroll for indi3idu$l e'ployees $t $ny ti'e during the
regul$r p$yroll process0 in order to tr$ce the c$use of $ny errors*
A si'ul$tion run corresponds to $ regul$r p$yroll run with the following
restrictions:
The results of $ si'ul$ted p$yroll run $re not s$3ed on the d$t$ 9$se* ;e
c$n 3iew $nd print the results in the p$yroll log*
The syste' does not loc/ $ny '$ster d$t$*
The current p$yroll period in the p$yroll control record is not ch$nged*
The steps )ele$se p$yroll $nd 42it p$yroll do not $pply*
Sim,lation o% Pa!roll
Pat9:.
308
1. &ro' the +A# 4$sy Access screen0 choose >u'$n )esources #$yroll
Asi$ ( #$cific !ndi$ #$yroll Accounting #$yroll +i'ul$tion in the +A#
'enu*
S-reens9ot:
After entering the $9o3e det$ils0 clic/ H42ecuteI 9utton* Then0 p$yroll
sche'$ will run p$yroll $nd displ$ys the #$yroll Cog $nd #$y slip*
2* 4nter the necess$ry d$t$ $nd choose H42ecuteI 9utton*
;e c$n $ccess the initi$l screen of the p$yroll progr$'*
The Test )un Jo 6pd$te" indic$tor is set $nd c$nnot 9e ch$nged*
Releasing Pa!roll
This is to rele$se the #$yroll Are$ to en$9le the #$yroll %ri3er to run p$yroll*
;hen we rele$se p$yroll syste' $uto'$tic$lly incre$se the p$yroll period 9y 1
fro' the e2isting p$yroll period*
Pat9:.
Asi$(#$cific !ndi$ #$yroll Accounting )ele$se #$yroll in the +A#
'enu*
309
Enter Payroll Area number
25 Payroll Area Nationals
Enter P.No, we want to run payroll.
If we do not enter P.No, payroll will run for
whole Payroll Area 25; choose the period
to be return.
Enter the schema ZN00.
This is the schema designed for Cairn
Energy National Employees
Select the Variant Remuneration
Statement, to view Pay slip.
This is the test Run
S-reens9ot:
2> 7hoose Kes*
;e c$n run p$yroll for this p$yroll $re$*
The syste' h$s incre$sed the period nu'9er in the p$yroll control record for the
p$yroll $re$ 9y 1* The p$yroll control record is used to loc/ the personnel
nu'9ers in the p$yroll $re$ for ch$nges to the '$ster $nd ti'e d$t$ reflecting
the p$st $nd
present*
Start Pa!roll $Li4e Pa!roll*
;e h$3e rele$sed the p$yroll $re$ or $re$s for which we w$nt to run p$yroll*
Pat9:.
Asi$ ( #$cific !ndi$ #$yroll Accounting +t$rt #$yroll in the +A#
'enu*
;e c$n $ccess the selection screen of the p$yroll progr$' $s shown in the
+tep +i'ul$tion #$yroll*
2* 4nter the d$t$ re5uired*
The current period indic$tor is set in the #$yroll period group*
%epending on the p$yroll $re$ specified0 the syste' re$ds the
current period fro' the p$yroll control record*
!f we fl$g %ispl$y log0 we get $ det$iled p$yroll log $fter the p$yroll run*
The Test run no upd$te" indic$tor 'ust not 9e fl$gged 9ec$use
otherwise the syste' will not s$3e the p$yroll results*
3* 7hoose #rogr$' 42ecute 9utton*
310
The syste' perfor's p$yroll usu$lly in the 9$c/ground"* !f errors
occur0 we will get $ list with the rele3$nt error 'ess$ges $fter
p$yroll*
Use t9e error messages to -9e-6 =9et9er &ersonnel n,m0ers 9a4e 0een
reBe-te# or not sele-te#>
!f personnel nu'9ers $re re?ected or not selected0 we 'ust not e2it the
p$yroll progr$'* ;e 'ust correct the '$ster $nd ti'e d$t$ !nfotype" for
the rele3$nt e'ployee $nd fin$lly perfor' $ correction run*
Dis&la!ing t9e Pa!roll Log
The p$yroll log gi3es us cle$r $nd det$iled infor'$tion on the p$yroll run $nd its
results* !t is di3ided into different le3els th$t we c$n displ$y depending on the
$'ount of det$il re5uired*
The Eener$l d$t$ le3el gi3es infor'$tion on the processed d$t$ $nd shows the
p$yroll sche'$ used 9y the syste'*
The +uccessful personnel nu'9ers $nd )e?ected personnel nu'9ers include
processing of the sche'$ for e$ch personnel nu'9er
Na4igation in t9e log tree>
To displ$y lower le3els0 clic/ on the structure node 9elonging to the le3el
th$t we wish to open* To displ$y $ll le3els 9ehind $ higher le3el0 pl$ce the
cursor on the rele3$nt le3el $nd choose 42p$nd*
Ol# log
!f we use custo'er functions with their own logs0 we c$n displ$y these
logs 9y clic/ing on the ,ld log push9utton*
!f #$yroll is running retro$cti3ely0 for $ny e'ployee0 we c$n displ$y the det$ils of
)etro Acti3e results
311
S-reens9ot:
Corre-ting Pa!roll.Rele4ant Master an# Time Data
;hen we run p$yroll occurrence of in error is possi9le* To co'plete the p$yroll
run successfully0 it is necess$ry to correct the '$ster d$t$ of the e'ployee*
Pat9:.
Asi$ ( #$cific !ndi$ #$yroll Accounting 7orrections in the +A# 'enu*
S-reens9ot:
312
The Payroll log displays the
sequential steps of Payroll
Run
The status of Selected and
Rejected P.Nos
Click here to view the
Remuneration Statement
2* 7hoose Kes
The syste' sets the p$yroll st$tus for the p$yroll $re$ to )ele$sed for
correction* =$ster $nd ti'e d$t$ processing for the personnel nu'9ers in the
p$yroll $re$ h$s 9een rele$sed $g$in*
3. 7hoose >u'$n resources #ersonnel '$n$ge'ent Ad'inistr$tion
>) '$ster d$t$ =$int$in* #A 30"
4* 7orrect the rele3$nt infotypes*
R,nning Pa!roll %or Error P>Nos
Jow0 we h$3e rele$sed the p$yroll $re$ or $re$s for which we w$nt to run
p$yroll*
Asi$ ( #$cific !ndi$ #$yroll Accounting +t$rt #$yroll in the +A#
'enu*
;e $ccess the selection screen of the p$yroll progr$' $s shown in the
step +i'ul$tion #$yroll
2* 4nter the d$t$ re5uired*
The current period indic$tor is set in the #$yroll period group*
%epending on the p$yroll $re$ specified0 the syste' re$ds the current
period fro' the p$yroll control record*
!f we fl$g the %ispl$y log0 we get $ det$iled $fter the p$yroll run
The Test run no upd$te" indic$tor 'ust not 9e fl$gged 9ec$use
otherwise the syste' will not s$3e the p$yroll results*
3* 7hoose H#rogr$' 42ecuteI 9utton*
The syste' perfor's p$yroll usu$lly in the 9$c/ground"* !f errors
occur0 we will get $ list with the rele3$nt error 'ess$ges $fter p$yroll*
313
Use t9e error messages to -9e-6 =9et9er &ersonnel n,m0ers 9a4e 0een
reBe-te# or not sele-te#>
Sim,lating a Posting R,n
;e reco''end th$t we si'ul$te $ posting run 9oth 9efore $nd $fter co'pleting
42it #$yroll" p$yroll* !n this w$y0 we c$n recogniBe posting-rele3$nt errors in
the p$yroll results e$rly on0 $nd $3oid errors when cre$ting $ li3e posting run*
;e c$n repe$t si'ul$tion of posting runs $s often $s we re5uire0 $s this does
not0 unli/e cre$ting $ li3e posting run0 le$d to the p$yroll results 9eing selected*
Jote: - The det$iled e2pl$n$tion h$s 9een pro3ided in the section posting to
Accounts 6ser =$nu$l*
E@iting Pa!roll
;e h$3e '$de $ll '$ster d$t$ corrections0 h$3e run p$yroll for $ll the
e'ployees of the #$yroll Are$ with out errors*
Pat9:.
Asi$(#$cific !ndi$#$yroll Accounting42it #$yroll0 for' the +A#
'enu*
S-reens9ot:
2* 7hoose Kes
;hen we e2it p$yroll0 p$yroll is finished for all the personnel nu'9ers in the
p$yroll $re$ $nd the p$yroll period is co'plete*
!f we w$nt to e2it the p$yroll run for se3er$l p$yroll $re$s0 it is e$sier to
use the p$yroll control record* To do so0 proceed $s when rele$sing
se3er$l p$yroll $re$s*
!f we e2it p$yroll using the p$yroll control record0 we c$n si'ult$neously
ch$nge the e$rliest possi9le retro$cti3e $ccounting period for the rele3$nt
p$yroll $re$*
As long $s we h$3e not perfor'ed the p$yroll run without errors0 it is not
suggesti9le to ch$nge the e$rliest possi9le retro$cti3e $ccounting period*
&or this re$son0 we c$n only '$/e entries in this field in the p$yroll
314
control record a%ter we h$3e chosen 4nd of p$yroll $nd 0e%ore we s$3e
the p$yroll control record*
Dis&la! Pa!roll Res,lts
;e c$n use report >99M%!+#CAKM#AK)4+6CT %ispl$y #$yroll )esults" to displ$y
the p$yroll results for one or se3er$l personnel nu'9ers*
Pat9:.
Asi$(#$cific !ndi$ utilities7luster displ$y fro' the +A# 'enu*
S-reens9ot:
2* 4nter the personnel nu'9ers
The sy'9ol in the )esults colu'n shows if there $re results $3$il$9le in
the selected period*
)esults e2ist Ereen +y'9ol"
Jo results e2ist )ed +y'9ol"
;e h$3e no $uthoriB$tion to displ$y results Erey colour +y'9ol"
!f the current personnel nu'9er is no longer selected for e2$'ple
9ec$use we selected $ colu'n"0 we c$n renew the selection 9y choosing
6pd$te )esult*
3* ,3er3iew of $ll the p$yroll results for $ personnel nu'9er cluster 76"
4* ,3er3iew of T$9les for $ #$yroll )esult
;e h$3e displ$yed the p$yroll results for $ personnel nu'9er* !f we w$nt
to displ$y the t$9les for $ p$yroll result0 select this p$yroll result $nd
choose %ispl$y ,3er3iew* The syste' displ$ys the o3er3iew of $ll t$9les of
the p$yroll result th$t $re rele3$nt to the country of the e'ployee0 $nd
the nu'9er of entries per t$9le*
Rem,neration Statement
315
%ou9le clic/ on the line to 3iew
the det$ils $nd )esults t$9les
!n the )e'uner$tion +t$te'ent0 +A# )(3 lists $'ounts $nd infor'$tion for the
e'ployee per p$yroll period* This includes0 for e2$'ple:
Eross $'ount for e2$'ple0 p$y'ents"
Jet $'ount for e2$'ple0 $fter deductions"
,utgoing p$y'ent for e2$'ple0 9$n/ tr$nsfer"
Addition$l infor'$tion for e2$'ple0 org$niB$tion$l $ssign'ent0 le$3e0
notes to the e'ployee"
1* ;e c$n $ccess the #$y slip0 directly while running p$yroll0 using #$yroll
%ri3er*
2* After #$yroll run $nd e2iting the p$yroll run0 we c$n gener$te the
)e'uner$tion +t$te'ent*
Pat9:
1) &ro' the +A# 4$sy Access screen0 choose >u'$n )esources #$yroll
Asi$(#$cific !ndi$#$yroll Accounting)e'uner$tion +t$te'ent0
fro' the +A# 'enu*
S-reens9ot:
2" 4nter the det$ils $s 'entioned $nd 7hose H42ecuteI 9utton*
The )e'uner$tion st$te'ent will $ppe$r $s shown in the following screenshot*
316
Enter Payroll Area number
25 Payroll Area Nationals
Enter P.No, to view Payslip of one
employee. Do not enter P.No, to view for
entire Payroll Area 25
Dou0le'clic$in3 on a su0'schema <ill ta$e you to the maintenance screen ,or that schema.
Dou0le'clic$in3 on any o, the rules :PC5Is; <ill ta$e you to the rule editor. Fou can tell the di,,erence 0et<een
su0'schemas a rules 0y loo$in3 at the parameters. The name o, the su0'schema can 0e ,ound in the Par 1
column. The main schema 3enerally calls all the di,,erent su0'schemas. The su0'schemas <ill then call the
payroll rules. 1n most casesJ <hen a rule is calledJ there <ill 0e parameters in the Par 2 or Par 3 columns.
1n the mainJ most su0'schemas are called 0y the NcopyN command.
#chemasJ rules and ,eatures in #AP use the ,ollo<in3 line editor commands. This allo<s you to mo!eJ deleteJ
copy and insert lines. All the commands are entered in the area used ,or the line num0ers. +!er<rite any o, the
num0ers <ith the commands sho<n 0elo<. Bor the commands usin3 1 letter ' hit the return $ey once you ha!e
entered the letter. Bor the commands usin3 2 letters ' hit the return $ey a,ter the ,irst 2 letters ha!e 0een entered
or a,ter 0oth sets ha!e 0een entered.
The most commonly used commands are>
1ine Command Description
D Deletes a line
) 1nserts a line
. &o!es a line
C Copies a line
317
DD 1ndicates the start o, a 0loc$ to 0e deleted
DD 1ndicates the end o, a 0loc$ to 0e deleted
CC 1ndicates the start o, a 0loc$ to 0e copied
CC 1ndicates the end o, a 0loc$ to 0e copied
.. 1ndicates the start o, a 0loc$ to 0e mo!ed
.. 1ndicates the end o, a 0loc$ to 0e mo!ed
+nce you ha!e chosen the 0loc$ to mo!e or copyJ you need to sho< <here to mo!e or copy it to in the schema.
The ,ollo<in3 commands indicate <here you can copy or mo!e the lines to.
1ine Command Description
A Places the 0loc$ a,ter the chosen line
> Places the 0loc$ 0e,ore the chosen line
5emem0er <hen callin3 the PC5 ,rom the schema> 2EN means that the wagetype is OOOO i.e. you ha!enIt
speci,ied one and N+A8 means that it <ill loo$ at any EE #u0'2roupin3. 1, you <ant the rule to use speci,ic
<a3e types or 3roupin3sJ then lea!e either 0lan$.
/se the print option and CA5 :PA5 2; in the schema to output the !aria0le ta0le durin3 processin3.
Position is !ery important ,or schemas. oo$ to see <here a similar piece o, processin3 has ta$en place. 1, in
dou0tJ place the rule a,ter the similar data has 0een read and processed.
Commonly used Bunctions
<unction Description
P)T Process 1nput Ta0le
P"T Process 5esults Ta0le
C8PE Calls a schema placed in PA51.
>18CF De,ines the start and end o, a nested node
)<GE1SEGE&D)< The schema is processed i, the condition is ,ul,illed
Pxxx Processes the in,ormation held in in,otype xxxx.
ACT)8
Actio calls a PC5. 1t is processedJ irrespecti!e o, <hether the <a3e type
exists or not.
Commonly used Parameters
Parameter Description
GE& Process any <a3e type
4''' Processes only <a3e type "000
318
&8A> Process ,or any EE su0'3roup 3roupin3s
, Processes the rule only ,or EE su0'3roup 3roupin3 o, 1
Payroll PC"=s
Transaction Code/ PE02
.enu Path/
@uman "esources Payroll Europe Great >ritain Tools .aintenance Tools "ules
Commonly used operations in payroll con,i3uration
8peration Description
H
This co!ers all the remainin3 entries not already speci,ied. 1, you lea!e the line
0lan$ ,or the operation then the (T is dropped. 5emem0er you al<ays ha!e to
ha!e an option ,or O in your PC5.
ADDCI
Cumulates the <a3e type into the rele!ant cumulation :?101...; and
!aluation:?201...; <a3e types
ADD&A H
Brom the 1TJ Num0er and Amt are cumulated into the +T. 8lan$ is +T <hilst E
re,ers to the 5T.
ADD&A 9':+ Current Num and Amt are added in to <a3e type 40%*.
ADDWSE4&';
This operation is !ery similar to ADD(T. The only di,,erence is that it <rites the
!alue to ta0le C0 as <ell
ADDWS)H #tore the current <a3e type in the 1T.
ADDWT H #tore <a3e type in 1T?+T
ADDWT ,,';
All the current !alues ,or amtJ num and rte are added to the !alues that are
currently held in <t 1103
ADDWT-T
Adds the current <a3e type to the !aria0le ta0le as T ' <hich can 0e used at a
later sta3e
ADDWTAH
The !alues in the <a3e type are copied to the pre!ious employer ta0le CA2 '
called in the rules GDP1J GDP5 K GDPT
ADDWTCH The !alues in the current <a3e type are added into the C5T
ADDWTCG,',
The !alues in the current <a3e type are added into the C5T ,or the technical
<a3e type ?101
ADDWTDH The !alues in the current <a3e type are added into the Di,,erence ta0le DT
ADDWTDG55,
The !alues in the current <a3e type are added into the di,,erence ta0le DT ,or
the technical <a3e type ?))1
ADDWTDGAP8 Add the current <a3e type to the di,,erence ta0le :DT;
319
ADDWTE #tore amount in 5esults Ta0le :5T; ' di,,erence <ith line 0elo<
ADDWTEH Add the current <a3e type to the results ta0le 5T
ADDWTEG,', Add the current <a3e type to the results ta0le as ?101
ADDWT@G7', Add the current <a3e type to the old results ta0le :+5T; as <a3e type ?201
ADDWT)H Add the current <a3e type to the input ta0le 1T
ADDWT)G,',
The !alues in the current <a3e type are added into the input ta0le 1T ,or the
technical <a3e type ?101
ADDWT1H Add the current <a3e type to the results ta0le last payroll :5T;
ADDWT& /sed in G+N
ADDWT&G1"P :oans ' G+N;
ADDWTW Add the current <a3e type to the <a3e maintenance ta0le
A.T- 4'7;
#u0tract amount ,ield ,rom <a3e type "023 ,rom Ta0le 1T :i, <a3e type "023 is
a!aila0le.;
A.TJ;;B;; &ultiply the amount 0y 33.33@
A.TJFSAP"8 &ultiply the amount 0y the !alue #AP5+ held in ta0le T)11$
A.T-- T Amount minus the !alue held in !aria0le T
A.TH-, Amount multiplied 0y ne3ati!e 1
A.TH,7 &ultiply amount 0y 12
A.THFGE&AI
&ultiply the amount 0y the constant 2ENA/ held in ta0le T)11$. 2ENA/ is
used to ,actor up 0y 4 or ) ,actors o, 10 to a!oid the issue o, errors caused 0y
roundin3.
A.T-B'9 #u0tract 0.4 ,rom the amount ,ield
A.TG7 Di!ide the amount 0y 2
A.TGFGE&AI Di!ide the amount 0y the ,actor 2ENA/ held in the constants ta0le T)11$
A.TGFPFWP" Amount di!ided 0y the constant P7(5P held in ta0le T)117
A.TGF%<'', Amount is di!ided 0y constant =B001 ,rom ta0le T)117
A.TK H Compare the !alue held in the amount ,ield ,or all <a3e types
A.TK GGPE Compare the !alue held in the amount ,ield ,or <a3e type ?2PF
320
A.TK- %AP" Compare the !alue held in the amount ,ield a3ainst the constant =AP5
A.TK' Compare the !alue held in the amount ,ield a3ainst 0
A.TKE G,:+
Compare the amount a3ainst the !alue o, the amount held in the results ta0le
5T ,or <a3e type ?1%*
A.TK)G"IE> Compare the current amount a3ainst the limit held ,or the 0an$ trans,er
A.TL G5:9 Add the amount ,rom <a3e type ?)%4 ,rom the 1T
A.TL ''',
Add amount ,ield ,rom <a3e type 0001 ,rom Ta0le 1T :i, <a3e type 0001 is
a!aila0le.;
A.TL 4',;
Add amount ,ield ,rom <a3e type "013 ,rom Ta0le 1T :i, <a3e type "013 is
a!aila0le.;
A.TL- %SAP
Add the !alue held in the !aria0le =#AP to the amount ,or the current <a3e
type 0ein3 processed
A.TLE 4,'> Add the current amount to the 5T and place in <a3e type "108
A.TL8 G%P8 Add Amt ,rom <a3e type ?=P+ into C+5T :#ummarised +5T;
A.TM G5:7
Chec$s <hether the currently held amount is less that that held in the <a3e
type ?)%2
A.TN H This sets the amount P Qero ,or the <a3e type in Huestion
A.TN G,,,
#tore the !alue in the amount ,ield o, <a3e type ?111 in the amount ,ield o,
<a3e type 2110
A.TN ,'''
#tore the !alue in the amount ,ield o, <a3e type 1000 in the amount ,ield o,
<a3e type 2110
A.TN >ET"G
et the amount eHual the !alue held in the 8ET52 :amount; ,ield ,or the <a3e
type in Huestion
A.TN PFWW"
5eset the amount on <a3e type xxxx to that held in the !alue ,or 7((5 held
in T)117
A.TN P1A&S #ets the amount P position num0er
A.TN- G97: #et the amt P amt held on technical (T ?42%
A.TN- TASA
5eset the amount on <a3e type xxxx to that held in the temporary <a3e type
TA#A
A.TN' et the amount eHual Qero
A.TNA H The amount is set to the !alue held in the ta0le CA2 ' pre!ious employee data
321
A.TNE H ets the Amt P the Amt held ,or the current <a3e type in the 5T
A.TNE G,:+ ets the Amt P the Amt held ,or technical <a3e type ?1%* in the 5T
A.TNFSAP1" #et the amount P the !alue #AP5 held in ta0le T)11$
A.TN1 H
ets the Amt P the Amt held ,or the current <a3e type in the 5T ' last result
ta0le
A.TN1 G5:, ets the Amt P the Amt held ,or the <a3e type ?)%1 in the 5T ' last result ta0le
A.TN& G1>>
Add the amount !alue in technical loan <a3e type ?88 :loan 0alance; to
speci,ic loan 0alance <a3e type
A.TN& G18P
Add the amount !alue in technical loan <a3e type ?+P :loan payment; to
speci,ic loan payment <a3e type
A.TN& G1"P
Add the amount !alue in technical loan <a3e type ?5P :loan repayment; to
speci,ic loan repayment <a3e type
A.TN! GGPE
ets the Amt P the Amt held ,or the <a3e type ?)%1 in the +C5T ' old
cumulati!e result ta0le
A.TN%E"8 5educe the !alue in the amount ,ield to Qero
A.TOH
N&aximum ,ormation> The 3reater !alue o, O and the current !alue o, the A&T
,ield is determined and <ritten to the current A&T ,ield.N
A.T-, &ultiply the amount 0y '1 ' 1 thin$ this should 0e su0tract 1 ,rom the amt
A.T5'
1, the amount ,ield !alue is smaller than )0J it is retained. +ther<ise it is set at
)0 :,ormin3 a minimum amount;.
A.T-E G,:+ #u0tract the Amt !alue held in the 5T ,or ?1%* ,rom the currently stored amount
A.T-F9;;', Ta$e the !alue held a3ainst payroll constant 43301 ,rom the annual salary
A.T-8 G,:+
#u0tract the Amt !alue held in the +5T ,or ?1%* ,rom the currently stored
amount
A.T-" 4',4
Amt ,or the current <a3e type less the !alue held in the 5T ,or "01" :5esults
<a3e types usin3 exact splits;
A.TS G5:9 #u0traction to Qero ' the !alue cannot 0e less than Qero.
A.TSH #u0traction to 0 :not ne3ati!e; ,or the current <a3e type
A.TSH 4',; #u0traction to 0 :not ne3ati!e;. Current <a3e type less "013
A.TSE 4'9; #u0traction to 0 :not ne3ati!e;. Current <a3e type less Amt held in the 5T ,or
322
<a3e type "043
>T"EC G556
N#ets the recipient data ,or 0an$ trans,ers. Can only 0e run a,ter 0an$ trans,er
data has 0een read ,rom an in,otype. Data on <a3e type and amount are
trans,erred ,rom the current ,ields :+T; and retained in the trans,er ta0le
to3ether <ith data on the recipient o, the record last read.N
C.PE" '5,' Compares the current amount <ith that held ,or period 10 in year 0).
D Expect a decision in this line
D A.TK'
The amount ,ield !alue is compared <ith 0J and the result :IRIJ IPI or ISI; is
placed in the !aria0le $ey.
D 2WTC1 ', &a$e a decision on processin3 class 01
D)2)D A&" Di!ide the amount 0y the num0er and store the result in the rate ,ield
D)2)D A"A
Di!ide the !alue in amount ,ield 0y the !alue in the rate ,ield and put the result
in the amount ,ield
D)2)D A"" Di!ide the amount 0y the rate and store the ans<er in the rate ,or the <a3etype
D)2)D &"& Di!ide the num0er 0y the rate and store the ans<er in the num0er ,ield
E1).) H Eliminate all splits
E1).) A Eliminate splits ' <or$ center period :(P8P;
E1).) F Eliminate splits ' cost accountin3
E1).) FT*
Eliminate the splits ,or cost accountin3J alternati!e payments and !aria0le
assi3nment
E1).) " Eliminate splits ' employee su0'3roup 3roupin3 ,or PC5s
E1).) T Eliminate splits ' alternati!e payments :AP;
E1).) I Eliminate splits ' 0an$ trans,er :8T;
E1).) * Eliminate splits ' !aria0le assi3nment
E1).) E Eliminate splits ' a0sence assi3nment
E1).) % Eliminate splits ' time unit
E""8" Processin3 terminates ,or the current employee
<)11< A
5estore the ori3inal !alues ,or the amount ' i.e. The !alues that <ere held ,or
the amount ,ield in the (T 0e,ore any processin3 in this rule
<)11< & 5estore the ori3inal !alues ,or the num0er ' i.e. The !alues that <ere held ,or
323
the num0er ,ield in the (T 0e,ore any processin3 in this rule
<)11< &"A
5estore the ori3inal !alues ,or the num0erJ rate and amount ' i.e. The !alues
that <ere held ,or the num0erJ rate and amount ,ields in the (T 0e,ore any
processin3 in this rule
<)11< "
5estore the ori3inal !alues ,or the rate ' i.e. The !alues that <ere held in the
(T 0e,ore any processin3 in this rule
G>2"T
N28 speci,ic processin3 o, A(E operation 28 speci,ic operation to o!er<rite
the a!era3e 5ATE o, <a3e type ?&AE in ta0le 5T in case o, a retro
calculation.N
GCE %I.7 Call PC5 =/&2
GCEG*A1! Calls PC5 GAD ,or all <a3e types ' sets <a3e type to OOOO
GEW"T Elimination o, (P8P split in the 5T
GS*P7 Ne< Chan3es Across End o, Fear solution acti!e ,or 28#GP phase 2
GS*PD
Chec$ on 1mplementation Date o, ACE5A ,or #xP A(E. Called in 22*0 and
ensures that the old and ne< technical <a3e types ,or a!era3es donIt 0oth
exist.
1"TST E
E!aluates the status o, the 5T ta0le. Processin3 is only continued i, the
pre!ious month ,alls in the current year.
.EA&2 ', Calculation o, a!era3es ,or 01 :,rom ta0le T)11A;
.EA&2G';
Calcualation o, a!era3es ,or 03 :,rom ta0le T)11A; ' not sure <hat the 2
implies
.ESSGxxxxx
Can use a ) character messa3e. Comes up <hether the lo3 is turned on or o,,.
Can 0e used as a customised error messa3e.
.8D)< ,N'7
#ets the modi,ier ,or (a3e type 3eneration :T)10#; to 02 as the employee
3roupin3
.8D)< 7N',
#ets the modi,ier ,or Constant !aluations :T)109; to 01 as the employee
3roupin3
.8D)< AN', #ets the modi,ier ,or the a0sence !aluation rule :T)44C; to 01
.I1T) A&&
&ultiply the amount 0y the num0er and store as the num0er ,ield ,or the <a3e
type
.I1T) &"A
&ultiply the !alue in num0er ,ield 0y the !alue in the rate ,ield and put the result
in the amount ,ield
&E*T"
Process the next line. Placin3 an O in the last column in the operation column
has the same e,,ect as NnextrN. 5emem0er to put a letter or num0er in the next
line under the N column.
324
&E*T" A
Continuation line. A...= ,ollo<ed 0y 0..." DonIt ,or3et to put in the letter
,ollo<in3 the NEGT5 in the continuation line o, the next line.
&E*T" >
Continuation line. A...= ,ollo<ed 0y 0..." DonIt ,or3et to put in the letter
,ollo<in3 the NEGT5 in the continuation line o, the next line.
&I.H >SG"D
&ultiply the !alue in the num0er ,ield 0y the !alue held a3ainst the capacity
utiliQation le!el on in,otype 000-
&I.H,B5 &ultiply the !alue in the num0er ,ield 0y 1.)
&I.G,'' Di!ide the !alue in the num0er ,ield 0y 100
&I.K' Test the !alue in the num0er ,ield a3ainst 0
&I.L ;+,'
Add the !alue in the num0er ,ield o, <a3e type 3*10 to the num0er ,ield in the
(T 0ein3 processed
&I.L- %&)1
Adds the num0er held in the temporary !aria0le =N1 to the currently held
!alue ,or the num0er
&I.L;4 Add a !alue o, 3" to the num0er ,ield
&I.LC ;'''
Add to the N/& !alue ,rom <a3e type 3000 held in the C5T ta0le ' to the N/&
!alue o, the (T 0ein3 processed
&I.LE G657
Adds the num0er held in technical <a3e type ?-)2 to the currently held !alue
,or the num0er
&I.LTSAPHH
Adds the num0er ,rom the partial period parameter ,or the paid a0sence
measured in <or$in3 hours ,or xx is the sum o, all paid a0sences :totalled o!er
all classes;
&I.N ;''' #et the current N/& to the !alue held in <a3e type 3000
&I.N A&%@1 Trans,ers the !alue o, the AN=. ,ield to the num0er ,ield.
&I.N >WG"1 #ets the num0er eHual to the !aluation 0asis per hour
&I.N E.PCT
N/& P Capacity utiliQation le!el ,rom P000* :called record layout ,ields in #AP
.elp;
&I.N P1A&S #ets the num0er eHual to the position num0er o, the employee
&I.N STDA% #ets the num0er eHual to the num0er o, hours ta$en ,rom 1T 000*
&I.N- %S@< #ets the num0er eHual to the num0er held in the temporary !aria0le =#.B
&I.N' #et the num0er ,ield to Qero
&I.N;4 #tore 3" in the num0er ,ield
&I.N>P"STD #ets the num0er eHual to the position num0er o, the employee
325
&I.N>TGSTD #ets the num0er eHual to the daily hours <or$ed 0y the employee
&I.N>W8STD #ets the num0er eHual to the <ee$ly hours <or$ed 0y the employee
&I.NE GSSP #et the N/& P the !alue o, ?##P held in the results ta0le
&I.NGSD)2P
#ets the num0er eHual to the <or$in3 hours ,or the employee ,or the entire
payroll period
&I.NGSS811
#et the num0er P planned <or$in3 time measured in <or$in3 hours ta$en ,rom
the <or$ schedule rule
&I.NTSAIHH #ee part period parameter help :,unction PA5TT;
&I.NTSA*HH #ee part period parameter help :,unction PA5TT;
&I.NTSD)2) #ee part period parameter help :,unction PA5TT;
&I.NW8STD #ee part period parameter help :,unction PA5TT;
&I.NECI"PP #et the N/& P current payroll period :T;
&I.-5, 5educe the hours held in the num0er ,ield 0y )1
&I.-E G695
Ta$e a<ay the num0er ,or technical <a3e type ?-4) held in the 5T ,rom the
currently held num0er
&I.-TSD)2P
Current !alue in the num0er ,ield less the total <or$in3 time measured in
<or$in3 hours ta$en ,rom the total <or$in3 time in payroll accountin3 period
8P)&D
E!aluates operation indicator ' used immediately a,ter a data0ase record has
0een read. &ultiplies 0y '1.
8ITWPA>A"T oad (or$ Center and 8asic Pay Data ' payroll area
8ITWPCTE.8 oad (or$ Center and 8asic Pay Data ' country modi,ier
8ITWPPAES> Decide <hich payroll accountin3 area the employee is in
8ITWPPE"S> oad (or$ Center and 8asic Pay Data ' employee su0'3roup
8ITWPPE"SG oad (or$ Center and 8asic Pay Data ' employee 3roup
8ITWPP1A&T oad (or$ Center and 8asic Pay Data ' personnel area
8ITWPP1TSC oad (or$ Center and 8asic Pay Data ' personnel su0'area
8ITWPS@)<T oad (or$ Center and 8asic Pay Data ' shi,t indicator
8ITWPT"<A" oad (or$ Center and 8asic Pay Data ' pay scale type
326
8ITWPWWEEF oad (or$ Center and 8asic Pay Data ' <or$in3 <ee$ ,rom 1T 000*
PCE *'5DH 5uns PC5 G0)D ,or all employee su03roup 3roupin3s
PCE *4;> 5uns PC5 G"38
PPPA" A 5eads part period parameters> lea!ers durin3 payroll period
PPPA" > 5eads part period parameters> paid a0sences durin3 payroll period
PPPA" E 5eads part period parameters> ne< 6oiners durin3 payroll period
PPPA" < 5eads part period parameters> lea!ers on the ,irst day o, the next payroll period
PPPA" P
5eads part period parameters> i, the time unit ,or the payroll area is di,,erent to
the time unit ,or the pay scale type and area
PPPA" " 5eads part period parameters> is the employee is in an acti!e <or$ centreT
PPPA" S 5eads part period parameters> 0asic pay chan3es durin3 payroll period
PPPA" I 5eads part period parameters> ,or unpaid a0sences in the period
P")&T Prints the 1T
P")&T- WTG Prints (T2 ,rom the !aria0le ta0le
P")&TC Prints the contents o, the C5T
P")&TE Prints the contents o, the 5T
P")&T1 Prints out the contents o, the old results ta0le :5T;
P")&T8 Prints the summarised +5T :C+5T;
" Employee <or$ centre is inacti!eJ there,ore do nothin3
"5,P,K,'&
Fou <ant to $no< i, there is an entry in ta0le T)1P1 <ith indicator 10 ,or the
current 1T <a3e type. 1, an entry is ,oundJ processin3 should 0e continued.
"5,P,N',"
Fou <ant to read the entry in ta0le T)1P1 <ith indicator 01 ,or the current 1T
<a3e typeJ and store it in the +T ta0le. 1, an entry is ,ound it should 0e re6ected
"5,P:A
N+peration 5)1P% reads an entry ,rom ta0le T)1P%. This ta0le determines the
characteristics o, the deduction <a3e types. The !alue o, the arrears
characteristic should 0e placed in the !aria0le $ey.N
"E5,'T 5ead Pay #cale Ta0le ' 3roup and le!el
"ESET H #ets the splits 0ac$ up a3ain ' has the opposite e,,ect to the E1&1 O operation.
"ESET , 5esets the ,irst national split :?#1;
327
"ESET A"
5esets the amount and the rate ' is the opposite o, E1&1. 5eset O ' resets all
the split indicators. 2i!e the meanin3 o, all the other !aria0les else<here in the
document.
"ESET F" 5esets the cost accountin3 and employee su03roup 3roupin3 !alues
"ESET "
5esets 5 ' is the opposite o, E1&1 ' resets the employee su03roup 3roupin3s
,or the employee
"ET"8 Chec$s i, the payroll run is a retroacti!e accountin3 run
"8I&D 5ounds o,, the A&T ,ield ' see #AP help ,or speci,ics
"8I&D ''5 5ounds the A&T ,ield up so that it is di!isi0le 0y 00)
"8I&D L,'' 5ounds the A&T ,ield to the next a!aila0le num0er
"8I&DA 5ounds o,, the N/& ,ield ' see #AP help ,or speci,ics
"8I&D> 5ounds o,, the 5TE ,ield ' see #AP help ,or speci,ics
"8I&DG 5ounds o,, the A&T ,ield ' see #AP help ,or speci,ics
"TEJ;;B;; &ultiply the !alue held in the rate 0y 33.33@ ' so e,,ecti!ely multiply 0y .3333
"TE-- @A1< #u0tract the !alue held in the constant .AB ,rom the rate
"TEH >SG"D
&ultiply the !alue held in the rate 0y the capacity utiliQation le!el ,ield on
in,otype 000-
"TEH-, &ultiply the rate 0y ne3ati!e 1 ' e,,ecti!ely s<itch the si3n ,or the !alue
"TEH,'' &ultiply percenta3e held in rate ,ield 0y 100
"TEHFGE&AI &ultiply the rate 0y the constant 2ENA/ held in ta0le T)11$
"TEHFGE&AI &ultiply the !alue in the rate ,ield 0y the payroll constant 2ENA/ :10J000;.
"TEG,'' 5ate di!ide 0y 100
"TEGGFD)2) 5TE? total <or$in3 time in calendar days
"TEGTAD)2) 5TE? total <or$in3 time in <or$in3 days
"TEGTAS811 5TE? planned <or$in3 time measured in <or$ days
"TEGTFD)2) 5TE? Total <or$in3 time measured in calendar days
"TEGTSD)2)
Di!ide the !alue in the rate ,ield 0y the <or$ed hours ,or pay period 0ein3
processed.
"TEGTSD)2P 5TE? total <or$in3 time measured in <or$in3 hours
328
"TEK- 21>S
Chec$ to see ho< the current rate compares a3ainst the !alue held in the
temporary !aria0le C8#
"TEK' Chec$ to see ho< the current rate compares a3ainst a !alue o, Qero
"TEL ,'', Adds the rate held in <a3e type 1001 to the currently held rate
"TEL- .. Adds the rate held in the !aria0le && to the currently held rate
"TELH Adds the current rate to the 1T
"TEL,''B'' Adds a !alue o, 100 to the currently held rate
"TEL>>ET"G Add the amount ,rom ta0le to the currently held rate
"TELTFAI,'
Add the unpaid a0sences measured in calendar days ,or countin3 class 10
,rom ta0le T))4C
"TEN ,'', #et the rate eHual to the !alue held in the rate ,ield ,or <a3e type 1001
"TEN >ET"G #et the rate eHual to the amount
"TEN >SG"D #et the rate eHual to the capacity utiliQation le!el held on in,otype 000-
"TEN >WG"1 #ets the rate eHual to the !aluation 0asis per hour
"TEN- A> #ets the rate eHual to the !alue held in the temporary !aria0le A8
"TEN' #et the rate ,ield to Qero
"TEN,'''' #tore 10000 in the rate ,ield o, <a3e type xxxx
"TEN>>ET"G #et the rate eHual to the amount pulled ,rom the ta0le
"TEN>W8STD #ets the 5TE eHual to the <ee$ly hours <or$ed 0y the employee
"TENGFS811 #et the rate as the planned calendar days
"TENF;'55,
#tore the !alue held a3ainst payroll constant 30))1 in ta0le T)11 in the rate
,ield o, <a3e type xxxx
"TENFGE&AI 5TE set to the !alue o, 2ENA/ ,rom ta0le T)117 :de,ault set at 10 000;
"TENTAD)2P 5TE P Total <or$in3 time measured in <or$in3 days
"TENTAS811 5TE P planned <or$in3 time measured in <or$ days
"TENTFD)2) 5TE P Total <or$in3 time measured in calendar days
"TENTFS811
#tore the planned calendar days in the rate ,ield o, the <a3e type 0ein3
processed
"TENTSAI'+ 5TE P unpaid a0sence measured in <or$in3 hours ,or countin3 class 0*
329
"TENTSD)2P 5TE P total <or$in3 time measured in <or$in3 hours
"TENTSS811 5TE P planned <or$in3 time measured in <or$in3 hours
"TEN%E"8 5educe the !alue in the amount ,ield to Qero
"TE-GFAIHH
5ate su0tract the part period unpaid a0sences in calendar days ,or all unpaid
a0sences :totalled o!er all a0sence countin3 classes;
"TE-TAAIHH
5ate su0tract the part period unpaid a0sences in <or$in3 days ,or all unpaid
a0sences :totalled o!er all a0sence countin3 classes;
"TE-TFAIHH
Ta$e a<ay any unpaid a0senceJ in calendar daysJ ,rom the current rate
:totalled o!er all a0sence countin3 classes;
"TE-TFAI7'
Ta$e a<ay any unpaid a0senceJ in calendar daysJ ,rom the current rate :,or
a0sence countin3 class 20;
"TE-TSAIHH
Ta$e a<ay any unpaid a0senceJ in <or$ed hoursJ ,rom the currently held rate
:totalled o!er all a0sence countin3 classes;
SC8&DN< )< The condition ,or ,unction 1B is ,alse
SC8&DNT A1 #et condition ,or Bunction P8E2 <hen the condition is true
SC8&DNT )< The condition ,or ,unction 1B is true
SC8&DNT )< The condition ,or ,unction 1B is true
SET)& AN', #et the <or$ center ' 0asic pay split ,or the <a3e type as 01
SET)& "N, #et the E#2 ,or PC5 as 1
SET)& *N&*
Fou <ant to set G <ith num0er 01 as a !aria0le splitU the num0er o, the split is
to 0e increased 0y 1 0y e!ery call.
STATI 7P
#tatus ,ield 2 <hich is !alid at the start o, the in'period is entered in the !aria0le
$ey.
SI>"CKSET The return code set in the second example must 0e e!aluated.
SI>"CN' The internal return code is set to the !alue 0
SI>WT H #u0tracts the current <a3e type ' e,,ecti!ely chan3in3 the si3n o, the N5A.
SI>WT ,'75 #u0tracts the current <a3e type :si3ns chan3e; and stores it as 102).
SI>WT-%"EG #u0tracts the current <a3e type and stores it as a temporary !aria0le =5E2.
SI>WTDH #u0tracts the current <a3e type :si3n chan3e; o, the N5A in the di,,erence
330
ta0le :DT;
SI>WTDG55,
#u0tracts the current <a3e type and stores it in the di,,erence ta0le :DT; as a
temporary !aria0le =5E2.
SI>WTE
Blic$s the si3n ,or N5A o, the currently processed <a3e type and stores it in
the 5T
SI>WTEH
#u0tracts the current <a3e type :si3n chan3e; o, the N5A and stores in the
results ta0le :5T;
SI>WTEG,7,
the 5T as technical <a3e type ?121
SI>WT)H
the input ta0le :1T;
SI>WT)G,',
the input ta0le :1T; as technical <a3e type ?101
TA>1E 5'; Ta0le Huery on employee 3roupin3s ? areas
TA>1E 5'6A Ta0le Huery on shi,ts ? time 3roups
TA>1E 5,'P Ta0le Huery on premium ta0le
TA>1E 5,7W Ta0le Huery on !aluation o, <a3e types
TA>1E 576> Ta0le Huery on positions ta0le in PA
TA>1EA1P Ta0le Huery on the Alternati!e Payments ta0le
TA>1EP'',9 Ta0le Huery on data held in in,otype 0014 ' recurrin3 payments and deductions
TA>1EP'',5 Ta0le Huery on data held in in,otype 001) ' additional payments
2AFEEA1%&" Place in the !aria0le $ey ' F?N alternati!e payment
2AFEEAI<F% Place in the !aria0le $ey ' extra pay indicator ,or o!ertime
2AFEE>&FSA Place in the !aria0le $ey ' !aria0le $eys are held in a certain ta0le
2AFEE>&FSA Place in the !aria0le $ey ' type o, 0an$ details P000"
2AFEE1GA"T #tore in the !aria0le $ey the <a3e type
2AFEE1&C1S Place in the !aria0le $ey ' loan type
2AFEE1&TPE Place in the !aria0le $ey ' loan type P004)
2AFEE1&TEP Place in the !aria0le $ey ' loan type P004)
2AFEEPAETE Place in the !aria0le $ey ' payroll type
331
2AFEEP"AF& Place in the !aria0le $ey ' premium indicator time 1Ts
2AFEETG"1E
Place in the !aria0le $ey ' !aria0le $ey is ,illed out 0ased on the !alues in the
T5B25 and T5B#T ,ields ,rom the current P= record
2AFEE2E"S1 Place in the !aria0le $ey ' clearin3 $ey ,or o!ertime
2AFEE%E)&@ Place in the !aria0le $ey ' time unit
2AFEE%1SC@ Place in the !aria0le $ey ' payment $ey ,or 0an$ trans,ers
2A1>SK The system chec$s to see <hether a !aluation 0ase exists
2A1>SK'
The system chec$s i, a !aluation 0asis is ,or the current <a3e type in ta0le
T)12(. :That the N0N line o, !ie< CET)12E8 is read;.
2A1>S'
The current <a3e type is e!aluated <ith the !aluation 0asis that is entered ,or
the current <a3e type itsel,. :That isJ the N0N line o, !ie< CE)12(E8;.
2A1>S' H
The system multiplies an entry that already exists in the 5TE ,ield ,or the
current <a3e type <ith the percenta3e rate ,rom a line 0 o, !ie< CE)12( and
then replaces the <a3e type names o, the current <a3e type <ith the name o,
the <a3e type ,rom the same line in CE)12(.
2A1>S' > #ame as CA8#0 O <ith the exception that the data ,rom in,otype 2010 is used.
2A1>S,
5eplaces the current <a3e type <ith the statement <a3e type that is entered in
ta0le T)12( ,or the second <a3e type deri!ed ,rom the current <a3e typeJ and
then you <ant to !aluate this usin3 the correspondin3 !aluation 0asis.
2A1E& 7 #ets the len3th o, the !aria0le $ey to 2
2A1E& ; #ets the len3th o, the !aria0le $ey to 3
2A8<< 7 Caria0le o,,set ' set here to 2. The system <ith then i3nores the ,irst 2 di3its.
2A"G>)&D>W Place the ta0le ,ield Nindicator ,or indirect !aluationN in the !aria0le $ey
2A"G>P"AF& Place the ta0le ,ield Npremium num0erN in the !aria0le $ey
2A"G>T"<F%
Place the ta0le ,ield NE# 3roupin3 ,or collecti!e a3reement pro!isionN in the
!aria0le $ey
2WTC1 :9 1nterro3ate processin3 class %4
WGTEPK /sually part o, a decision ' <here the <a3e type is Hueried
WGTEPNH Passes throu3h the <a3e type as unchan3ed
WPA11K1AST Decide i, employee has had a pay chan3e in pay period K i, the one 0ein3
332
processed is the last
WP>PC
+peration (P8PC distri0utes the amount o, the current <a3e type to the acti!e
(P8P periods in the payroll period.
WP>PCW
This operation splits the amounts 0ut does not distri0ute them to the di,,erent
periods
% Expect to call another PC5 in this line
%E"8N A& #ets the A&T and N/& to Qero
%E"8N "&A #et the !alues ,or the rateJ num0er and amount eHual to Qero
%E"8N- A>CD 1nitialises the !aria0le A8CD
%E"8N&"A #ets the N/& 5TE and A&T to Qero
Wishin to retrie(e pre(ious payroll period results to be used in a PC"K
Fou can do so 0y usin3 the operation 1&P5E <ith parameter NN :NN periods 0e,ore current payroll period;. Also
ha!e a loo$ at the documentation o, 1&P5E.
An example in usin3 this operation is as ,ollo<s :readin3 the period % months a3o;>
D =E5+ P N5A 1&P5E % #/85CT1&P O
0 A&T P + 1001#ET1N AP01#ET1N 5P3 =E5+P N5 ADD(T11001
333
334
335
336
337
338
339
340
341
342
343
344
345
346
347
348
349
350
351
Customized-SCHEMAS:
352
INAL:
INAP:
353
INEI:
INLN:
YNC0:
354
ZNNC:
355
SAP 8(er(ie0
1. Explain the structure o, the client?ser!er ,rame<or$.
2. Pro6ect 1mplementation Tools
1. (hat is the 1&2T
356
2. (hat is a pro6ect 1&2T
;B >asics of @uman "esources
1. (hat are the most important processes supported in .uman 5esources :.5;T
2. (hat are the most important structures in .5T
3. (hat is meant 0y Employee #el,'#er!iceT
4. (hat <ays are there to select an 1n,otypeT
). .o< do you hire a ne< employeeT
%. (hich steps ma$e up the payroll processT
*. (hy is there a cross'application time sheetT
(hat are the possi0le tar3et componentsT
-. (hat is the purpose o, time e!aluationT
". (hich reportin3 tools do you $no< o,T
10. .o< is the recruitment component inte3rated <ith the other .5 componentsT
11. (hat is an applicant actionT
12. (hat is the di,,erence 0et<een Huali,ications and reHuirementsT
13. (hat is the di,,erence 0et<een career plannin3 and succession plannin3T
(hat is a de!elopment planT
14. Descri0e the day'to'day acti!ities in Trainin3 and E!ent &ana3ement.
1). (hat is the appraisal system component used ,orT
1%. (hat are the main ,unctions o, Compensation &ana3ementT
1*. (hat personnel cost plannin3 methods are there in #AP .5T
1-. (hich 1n,otypes do you need to implement Tra!el &ana3ementT
9B 8raniQational .anaement
1. (hat are plan !ersions used ,orT
2. (hat are the 0asic o06ect typesT
3. (hat is the di,,erence 0et<een a 6o0 and a positionT
4. (hat is the di,,erence 0et<een an or3aniQational unit and a <or$ centerT
). (here can you maintain relationships 0et<een o06ectsT
357
%. (hat are the main areas o, the +r3aniQation and #ta,,in3 user inter,acesT
*. (hat is Expert &ode used ,orT
-. Can you create cost centers in Expert &odeT
". Can you assi3n people to 6o0s in Expert &odeT
10. Can you use the or3aniQational structure to create a matrix or3aniQationT
11. 1n 3eneral structure maintenanceJ is it possi0le to represent the le3al entity o,
or3aniQational unitsT
12. (hat is the +06ect 1n,otype :1000; used ,orT
13. (hat is the 5elationships 1n,otype :1001; used ,orT
14. (hich status can 1n,otypes in the +r3aniQational &ana3ement component ha!eT
1). (hat is an e!aluation pathT
1%. (hat is &ana3ers Des$top used ,orT
1*. 1s it possi0le to set up ne< e!aluation paths in CustomiQin3T
1-. (hich situations reHuire ne< e!aluation pathsT
1". .o< do you set up inte3ration 0et<een Personnel Administration and +r3aniQational
&ana3ementT
5B .aster Data
1. (hich elements ma$e up the enterprise structureT
2. (hich elements ma$e up the personnel structureT
3. (hich elements ma$e up the or3aniQational structureT
4. (hich criteria play a role in esta0lishin3 these structuresT
). (hich control ,eatures are controlled usin3 the personnel su0areaT
%. (hich control ,eatures are controlled usin3 the employee su03roupT
*. (hat is a payroll areaT
-. (hat is an 1n,otypeT
". (hich criteria determine payroll areasT
10. (hat is the or3aniQational $ey used ,orT
11. 1n <hich 1n,otype are administrators de,inedT
12. (hy are administrators de,inedT
358
13. (hat can ,eatures 0e used ,orT
14. (hat is the connection 0et<een Planned (or$in3 Time :1n,otype *; and 8asic Pay
:1n,otype -;T
1). (hich <ays are there to de,ine de,ault !alues ,or the pay scale area and pay scale typeT 1%.
(hat is the employee su03roup 3roupin3 ,or collecti!e a3reement pro!isions used ,orT 1*. (here are
pay scale 3roups and pay scale le!els de,inedT
1-. .o< are <a3e types created in the #AP 5?3 systemT
1". Can all <a3e types 0e entered into all 1n,otypesT
20. (hat does the input permissi0ility o, a <a3e type depend uponT
21. (hat is the personnel su0area 3roupin3 ,or primary <a3e types used ,orT
22. (hat is the employee su03roup 3roupin3 ,or primary <a3e types used ,orT
23. (hat <ays are there to !aluate <a3e typesT (here are <a3e type !aluations de,inedT 24. .o<
can you e!aluate <a3e types indirectlyT
2). .o< can you de,ine de,ault <a3e types ,or the 8asic Pay 1n,otypeT
2%. (hat <ays are there to per,orm pay scale reassi3nmentsT
2*. (hat <ays are there to per,orm standard pay increasesT
2-. (hat is the di,,erence 0et<een the simple and extended pay increasesT
2". Can se!eral personnel actions 0e per,ormed on the same dayT
30. (hat is the Additional Actions 1n,otype used ,orT
31. 1, an employee lea!es the enterpriseJ are all 1n,otypes delimitedT
32. (hich control options do you ha!e ,or CustomiQin3 <hen con,i3urin3 1n,otypesT
33. Can a screen in .5 data consist o, se!eral 1n,otypesT
34. (hich <ays are there to modi,y screens in CustomiQin3T
3). (hat is an 1n,otype menu and <hat is its purposeT
3%. (hat is an in,o 3roupT (hat is a personnel actionT
3*. .o< can a personnel action chan3e the status ,eature o, an employee in 1n,otype 0000T 3-. .o<
are personnel actions and dynamic actions lin$edT
:B AuthoriQations
1. (hat is a role and <hat is it made up o,T
2. .o< are the authoriQations in a role maintainedT
3. Are authoriQation o06ects or pro,iles assi3ned to usersT
4. (hich authoriQation o06ect can you use to control an employeeMs access to his or her o<n
359
personal dataT
). (hat are the main ad!anta3es o, the Pro,ile 2eneratorT
%. Can roles and their authoriQation pro,iles 0e assi3ned to a user ,or a limited time periodT
*. .o< do you create structural pro,ilesT
+B Payroll
1. .o< does the system $no< <hen to tri33er retroacti!e accountin3 ,or a particular
employeeT
2. .o< is the earliest retroacti!e accountin3 date determined ,or an employeeT
3. (hat is the payroll control record used ,orT
4. 1s the exact date o, the payroll period ,or an employee determined 0y the payroll area or
the payroll control recordT
). (hat acti!ities are possi0le <hen the payroll control record is set to V5eleased ,or PayrollWT %. 1s it
possi0le to 0ranch directly ,rom the payroll lo3 to master data and time data
maintenanceT
*. (hat is &atchcode ( used ,orT
-. (hat e,,ect does 3roupin3 employee su03roups ha!e on personnel calculation rulesT
". Can you e!aluate payroll results usin3 #AP Duery?Ad .oc DueryT
10. (hat steps are reHuired to post payroll results to Accountin3T
11. Can a postin3 run 0e deletedT
12. (here do you speci,y <hether an employee is paid in cash or <hether the money is
trans,erred to a 0an$ accountT
6B Time Data
1. (hat are the 0asic concepts ,or recordin3 time dataT
2. (hat steps are reHuired to set up <or$ schedulesT
3. Can you de,ine your o<n pu0lic holidaysT
4. .o< do you de,ine <hich pu0lic holiday calendar is !alid ,or an employeeT
). (hich characteristics does a pu0lic holiday class 0lan$ ha!eT
%. 1s there an employee su03roup 3roupin3 ,or daily <or$ schedulesT
*. (hat is a !ariant o, a daily <or$ scheduleT
-. 1s there an employee su03roup 3roupin3 ,or time HuotasT
360
". (hat <ays are there to de,ine 0rea$s <ithin a 0rea$ scheduleT
10. (hich characteristics does a daily <or$ schedule <ith daily <or$ schedule class 1 ha!eT 11.
(hich elements ma$e up a period <or$ scheduleT
12. (hich characteristic does a day <ith day type 1 ha!eT
13. (hich <ays are there o, representin3 part'time <or$ in the #AP 5?3 systemT
14. (hich <ays are there o, representin3 su0stitutions in the #AP 5?3 systemT
1). (hat is the di,,erence 0et<een a0sences :1n,otype 2001; and attendances :1n,otype
2002;T
1%. (hat is an a0sence HuotaT 2i!e examples.
1*. (hat is the di,,erence 0et<een a !alidity inter!al and a deduction inter!al ,or time HuotasT 1-. Fou
need to deduct an a0sence ,rom a Huota. (hich CustomiQin3 settin3s are reHuiredT 1". #hould a
Huota 0e assi3ned directly to an a0senceT
20. (hat is the remuneration 1n,otype used ,orT
21. (hat are countin3 rules used ,orT
22. Can you set up de,ault !alues to create a0sence HuotasT
23. Can you 3enerate a0sence HuotasT
24. (hat is the schema TDTA used ,orT
2). (hat <ays are there o, enterin3 in,ormation ,or Controllin3 <hen recordin3 time data in
the Time &ana3ement 1n,otypesT
4B "eportin in @uman "esources .anaement
1. (hich reportin3 tools are a!aila0le in .uman 5esources &ana3ementT
2. 1s the 8usiness 1n,ormation (arehouse part o, the #AP 5?3 systemT
3. (hat is .1#T
4. (here do you ,ind standard reports in .5T
). Can you also e!aluate cross'client data <ith standard reportsT
%. Can customer'speci,ic reports 0e incorporated in the &ana3ers Des$topT
*. (hat is a lo3ical data0ase used ,orT
-. (hich lo3ical data0ases exist in .5T
". (hat is a user 3roupJ <hat is an in,oset and ho< are the t<o relatedT
10. (hat is a ,ield 3roupT 2i!e examples ,rom .5.
11. (hat are selection and output ,ieldsT
361
12. (hat can an Ad .oc Duery 0e used ,orT
13. (hat are the steps ,or con,i3urin3 an #AP DueryT
14. (hat are payroll 1n,otypes used ,orT
E-Recruitment Configuration Guide
Contents
,L4)ACC ,)EAJ!+AT!,J +T)67T6)4 ***************************************************3
#4)+,JAC %ATA ********************************************************************************17
7ontr$ctu$l $nd 7orpor$te Agree'ents**************************************************22
43$lu$tion D$sis*********************************************************************************24
4'ployee Fu$lific$tions***********************************************************************27
7o''unic$tion**********************************************************************************31
7usto'iBing procedures **********************************************************************33
;or/force )e5uire'ents $nd Ad3ertising***********************************************45
Applic$nt Ad'inistr$tion**********************************************************************47
Applic$nt +election******************************************************************************51
#u9lic >olid$y 7$lend$r***********************************************************************60
;or/ +chedules**********************************************************************************65
Ti'e %$t$ )ecording $nd Ad'inistr$tion************************************************78
=$n$ging Ti'e Accounts 6sing Attend$nce(A9sence Fuot$s*********************89
1*1 #$yroll =odule 7onfigur$tion +cope*************************************************100
#$y +c$le Type*********************************************************************************107
#$y +c$le Are$**********************************************************************************108
Assign #$y +c$le +tructure to 4nterprise +tructure********************************108
WAGE TYPE STRUCTURE...............................................................111
;$ge types for D$sic #$y !nfotype 0008" *******************************************111
;$getypes for !nfotype 0014**************************************************************119
;$ge types for !nfotype 0015*************************************************************121
Assign #$y +c$le Eroupings for Allow$nces*******************************************124
=$int$in %ef$ult ;$ge Types for D$sic #$y*******************************************125
362
Assign ;$ge type =odel for #$y +c$le Erouping &or Allow$nces *************126
4ligi9ility for )A#s ****************************************************************************127
=$int$in +$l$ry Ke$r $nd #eriod 4nd Tre$t'ent of )A#**************************128
COMPANY LOANS........................................................................129
Acti3$te 7$lcul$tion***************************************************************************129
Ad?ust L$lue %$te*****************************************************************************129
=$ster %$t$*************************************************************************************130
HOUSING....................................................................................130
%efine Acco''od$tion Types*************************************************************130
CAR AND CONVEYANCE................................................................131
%efine 7on3ey$nce Types*******************************************************************131
%efine A'ounts G Ju'9ers for 7$r +che'es****************************************132
4ligi9ility 7riteri$ for 7on3ey$nce Allow$nce****************************************135
PROFESSIONAL TAX.....................................................................140
%efine #rofession$l T$2 Erouping %et$ils *******************************************140
Assign #T$2 Eroupings for #A $nd #+A ***********************************************140
Assign A'ounts for #rofession$l %eduction *****************************************141
=ethod $nd &or' C$yout for #T$2 Eroupings****************************************142
INCOME TAX................................................................................143
D$sic +ettings***********************************************************************************143
Third p$rty %eductions**********************************************************************145
T$2 li$9ility on )ei'9urse'ents0 Allow$nces $nd #er/s ************************147
PAYROLL SCHEMA AND PERSONNEL CALCULATION RULES..............149
#$yroll +che'$********************************************************************************149
#ersonnel c$lcul$tion )ules****************************************************************160
PAYROLL ORGANISATION.............................................................164
#eriod #$r$'eters*****************************************************************************164
%$te =odifiers**********************************************************************************164
Eener$te #$yroll #eriods *******************************************************************165
ABAP DEVELOPMENTS.................................................................16
>u'$n )esources < Tr$3el =$n$ge'ent 7onfigur$tion +cope*****************221
%efine Trip Ju'9er )$nges****************************************************************221
%efine 7ontrol p$r$'eter for Tr$3el 42penses***************************************221
%efine 7ontrol p$r$'eter for Tr$3el %$t$*********************************************223
Tr$3el 42pense Types************************************************************************224
%i$log $nd Tr$3el 42penses 7ontrol*****************************************************226
Tr$3el 42penses 7ontrol*********************************************************************230
;$ge Types for !nterf$ces******************************************************************231
Tr$nsfer to Accounting***********************************************************************232
SETTINGS FOR ALL USER INTERFACES...........................................236
7re$te AuthoriB$tions for d$t$ entry profiles*****************************************236
6se*************************************************************************************************236
#rocedure****************************************************************************************236
)esult**********************************************************************************************236
+etup d$t$ entry profiles********************************************************************236
6se*************************************************************************************************236
#rocedure****************************************************************************************237
)esult**********************************************************************************************237
%efine &ield +election************************************************************************239
363
6se*************************************************************************************************239
#rocedure****************************************************************************************239
)esult**********************************************************************************************239
TIME DATA RECORDING ! ADMINISTRATION..................................242
%efine Attend$nce types********************************************************************242
6se*************************************************************************************************242
#rocedure****************************************************************************************242
)esult**********************************************************************************************242
Eroup e'ployee su9groups for ti'e 5uot$s******************************************243
6se*************************************************************************************************243
#rocedure****************************************************************************************243
)esult**********************************************************************************************243
Eroup #ersonnel su9$re$s for ti'e 5uot$s********************************************244
6se*************************************************************************************************244
#rocedure***************************************************************************************244
)esult**********************************************************************************************244
%efine 7ounting )ules***********************************************************************245
6se*************************************************************************************************245
#rocedure***************************************************************************************245
)esult**********************************************************************************************245
Assign 7ounting )ules to Attend$nce types*******************************************247
6se*************************************************************************************************247
#rocedure***************************************************************************************247
)esult**********************************************************************************************247
+elect Allowed A9sence types*************************************************************247
6se*************************************************************************************************247
#rocedure****************************************************************************************247
)esult**********************************************************************************************248
%efine re?ection )e$sons********************************************************************248
6se*************************************************************************************************248
#rocedure****************************************************************************************248
)esult**********************************************************************************************248
CONFIGURATION STEPS"..............................................................22
!nterf$ce 7onfigur$tion for ;e9dynpro !nterf$ce in Tr$3el =$n$ge'ent:* *272
&e$tures 6sed for Tr$3el &or 4++":*****************************************************274
DA78E),6J% *********************************************************************************276
+cen$rio: 4'ployee +elf +er3ice********************************************************276
#rocess Eroup: #rocess on 4++***********************************************************276
364
)>)>( 1. System Prerequisites
1.1. Required Components
Software Component ERECRUIT !"
S#P $et%ea&er '.!( En)ancement Pac*age 1
o Enterprise Porta+
o TRE, '.!!."-.!! or )ig)er.
#+ternate+y( TRE, '.1! can .e used from E)P" onwards.
TRE, '.1! does not support /rac+e p+atform( supports on+y 0inu1 and %indows
.ased systems.
o #2S 3#do.e 2ocument Ser&er4 5 for certain functiona+ity suc) as data /&er&iews
o S#P $et%ea&er 6irus Scan Interface 3$%-6SI4 compati.+e software( optiona+
o #do.e 7orms -.1
ERP .! E)P" 38anager In&o+&ement4
1.2. Latest versions of ERecruiting
Insta++ En)ancement Pac*age "(
#cti&ate 9usiness 7unction HCM, SAP E-Recruiting 2 - HCM_ERC_CI_2 3Transaction S%7:4.

Pre-requisite for .usiness function ;C8<ERC<CI<=>
1. #cti&ate .usiness function HCM, SAP E-Recruiting 1- HCM_ERC_CI_1
=. #cti&ate .usiness function HCM, SAP E-Recruiting Search Functions 1 - HCM_ERC_SES_1
1.3. Portal Content for SAP EhP for SAP ERP !."
#usiness Pac$age %ame Soft&are Component 'ersion Role
9P for Recruiter 9P ERP RECRUITER 1."! Recruiter
9P for E-Recruiting #dmin. 9P ERP RECRUITI$G #28I$ 1."! E-Recruiting
#dministrator
To insta++ porta+ content 39usiness Pac*ages4 for E-Recruiting( you must insta++ t)e fo++owing
product instances and software components.
Product instance S#P $% - EP Core is required as a .asis. #s part of S#P ERP .! S#P $% 5
EP Core .ased on S#P $et%ea&er '.! 5 Usage Type #pp+ication Ser&er ?a&a. #s of
365
en)ancement pac*age " for S#P ERP( t)e usage type is a&ai+a.+e on en)ancement pac*age 1
for S#P $et%ea&er.
#+ways refer to t)e +atest &ersion of t)e 8aster Guide - S#P en)ancement pac*age " for S#P
ERP .! w)ic) contains important information a.out t)e insta++ation sequence and t)e
components to .e insta++ed. It +in*s to a++ ot)er documents t)at are required for t)e
imp+ementation of a specific scenario. 3)ttp>@@ser&ice.sap.com@erp-inst4
366
)>)>+ . User #dministration
()* Path + SPR/ -A S#P E-Recruiting -A Tec)nica+ Settings -A User #dministration
,escription+ T)is I8G acti&ity is used for creation and maintenance of ERecruiting specific users(
ro+es and
User categories. T)e +ogica+ sequence is 5
- Creation of aut)oriBation profi+es@ro+es
- Creation of ERecruiting specific specia+ users
- #ssignment of aut)oriBation profi+es to reference users
- #ssignment of reference users to eac) ERecruiting end user in SU!1.
- /ptiona++y( grouping t)e interna+ end users in user categories.
2.1. Creation of Authorisation Profiles
()* Path + SPR/ -A S#P E-Recruiting -A Tec)nica+ Settings -A User #dministration -A Create User
Profi+es
-ransaction+ P7CG
#++ ERecruiting specific standard ro+es )a&e prefi1 as CS#P<RC7D.
Copy t)e standard ro+es pro&ided .y S#P to custom ro+es. T)is is done to *eep t)e standard ro+es
untouc)ed and refer at a +ater stage in case of issues in t)e custom ro+es.
%e )a&e configured t)e ro+es wit) prefi1 as CEERD.
367
%e are using ro+es ZER_RECRUITER_EHP4 and ZER_BUSINESS_ADMIN_EHP4 for recruiter and
administrator respecti&e+y instead of ro+es ZER_BUSINESS_ADMINISTRATOR and ZER_RECRUITER
w)ic) .ecome o.so+ete on acti&ation of %e.2ynpro &ersions in E)P".
2.2. Creation of Special users
()* Path + SPR/ -A S#P E-Recruiting -A Tec)nica+ Settings -A User #dministration -A Create
Specia+ Users
-ransaction+ SU!1
Users can .e grouped in F categories>
1. Reference users
=. Communication Users
F. Ser&ice Users
". System users
Reference users are used as temp+ates for assigning security aut)oriBations. T)ey are not dia+og
users .ut are assigned to dia+og users. T)e dia+og users in)erit a++ aut)oriBations of t)e assigned
reference user.
Communication users are used for remote communication .etween = systems. T)ese are not dia+og
users and must .e used pure+y for communication purposes in t)e system.
In ERecruiting framewor*( communication users are used for connecting ERecruiting system and t)e
Content Ser&er.
Service .sers ena.+es system access for unnamed users. In e-recruiting t)ese are used for
unregistered candidates 3e.g.( RC7<U$REG4. Certain 9SP@%e.dynpro ser&ices are accessi.+e to
candidates w)o are not registered app+icants. 7or suc) ser&ices( t)e ser&ice user RC7<U$REG is
assigned against username in transaction SIC7. T)is e+iminates t)e need to *ey in username
password w)en t)e ser&ice is instantiated on t)e internet.
S/stem .sers
System users are required during t)e e1ecution of specific S#P processes. ERecruiting requires
system users in t)e form of wor*f+ow user %7-9#TC;. #++ .ac*ground wor*f+ow tas*s are e1ecuted
using t)e %7-9#TC; id.
Specia+ users do not e1ist in t)e standard system. T)ey need to .e created.
"eference Iser Iser Type "ole to be assined "ole Description
368
5CBEAD&1N 5e,erence =E5E8/#1NE##EAD&1NEE.P4 Administrator
5CBEC+NTENT Communication =E5EC+NTENTE#E5CE5 Access to #earch En3ine
5CBECANDEEGT 5e,erence =E5EEGTE5NAECAND1DATE External Candidate
5CBECANDE1NT 5e,erence =E5E1NTE5NAECAND1DATE 1nternal Candidate
5CBE&ANA2E5 5e,erence =E5E&ANA2E5 &ana3er
5CBE5EC5/1T 5e,erence =E5E5EC5/1TE5EE.P4 5ecruiter
5CBE5ED/E#T 5e,erence =E5E5ED/1#1T1+NE5ED/E#TE5 5eHuester :not used;
5CBETC 5e,erence =E5ETAENTEC+N#/TANT Talent Consultant :not used;
5CBE/N5E2 #er!ice =E5E/N5E21#TE5EDECAND1DATE /nre3istered Candidate
Creation of Samp+e Reference User RC7<C#$2<I$T is s)own .e+ow>
Go to SU!1( enter RCF_CAND_INT in User fie+d and c+ic* t)e New icon.
Enter t)e required detai+s.
369
Se+ect t)e User Type as CReferenceD. #+so enter t)e password.
7or reference users( once t)e password is set( it s)ows a C2eacti&atedD status as s)own .e+ow>
#ssign t)e custom interna+ candidate ro+e created in t)e a.o&e step.
Simi+ar+y( create ot)er reference users.
370
2.3. ,efine Roles in ERecruiting
()* Path + SPR/ -A S#P E-Recruiting -A Tec)nica+ Settings -A User #dministration -A Create
Specia+ Users
'ie&+ T''RC7<R/0E
;ere we map t)e specia+ users against t)e user categories to .e used.
T)e reference users need to )a&e e1act+y same name as a.o&e. In case of a requirement w)ic)
demands a different reference username( t)e names in t)e CReference UserD co+umn s)ou+d .e
updated according+y.
371
)>)>A F. 9usiness Partner Configuration
T)e component S#P 9usiness Partner ena.+es you to create and manage .usiness partners centra++y.
Gou can create a .usiness partner in different .usiness partner ro+es( and during t)e course of t)e
.usiness re+ations)ip t)e .usiness partner can assume ot)er .usiness partner ro+es. $o new data )as
to .e created eac) time( meaning t)at redundant data creation and retention is a&oided( and t)ere
can .e no inconsistencies.
In E-Recruiting( t)e 9usiness Partner concept is used for maintaining persona+ data of a++ entities
in&o+&ed 3candidates -A emp+oyees -A candidates4 and for t)e addresses of t)e &arious .ranc)es of
your company.
()* Path> SPR/ -A I8G -ACross #pp+ication Components -A S#P 9usiness Partner
372
3.1. ,efine #usiness Partner Roles
()* Path + SPR/ -A Cross-#pp+ication Components -A S#P 9usiness Partner -A 9usiness Partner -A
9asic
Settings -A 9usiness Partner Ro+es -A 2efine 9P Ro+es
'ie& Cluster+ 9UP#<T9!!F
,escription + In t)is I8G acti&ity( you define .usiness partner ro+es and its attri.utes. T)ese
attri.utes s)ow
effect in transaction BP used for .usiness partner maintenance.
T)e ro+es t)at need to .e configured are>
1. 9UP!!F
=. RC7#GG
F. RC79R#
". RC76E$
#.P""3
373
To configure( c)oose t)e row and c+ic* on t)e detai+ icon .
T)e fie+ds t)at need to .e entered for eac) ro+e are>
1. 9P Ro+e Cat.
=. Std. #ssignment 9P Ro+e 5A 9P Ro+e Cat.
F. 9P 6iew
T)e &a+ues in t)ese fie+ds s)ou+d .e>
1. 9P Ro+e Cat. 5 Same as 9P Ro+e 3in t)is case( 9UP!!F4
=. Std. #ssignment 9P Ro+e 5A 9P Ro+e Cat. 5 S)ou+d .e C)ec*ed.
F. 9P 6iew - Same as 9P Ro+e
7o++ow t)e same procedure for remaining .usiness partner ro+es.
3.2. ,efine %um0er Ranges for #usiness Partners
()* Path > SPR/ -A Cross #pp+ication Components -A S#P 9usiness Partner -A 9usiness
Partner -A 9asic Settings -A $um.er Ranges and Groupings -A 2efine $um.er Ranges
374
-ransaction+ 9UC7
,escription + ;ere( you maintain t)e num.er ranges for .usiness partners. Two num.er ranges( one
eac) for
interna+ and e1terna+ num.er range s)ou+d .e defined. T)e e1terna+ num.er range is
required
for .usiness partners transferred from e1terna+ systems.
$o c)anges are required )ere. %e are using t)e S#P de+i&ered standard settings.
Ensure t)at t)e current num.er is set to !.
3.3. ,efine *roupings and Assign %um0er Ranges
()* Path + SPR/ -A Cross #pp+ication Components -A S#P 9usiness Partner -A 9usiness Partner -A
9asic
Settings -A $um.er Ranges and Groups -A 2efine Groupings and #ssign $um.er Ranges.
'ie& + 6<T9!!1
,escription+ T)e num.er range grouping determines t)e num.er range to .e used during .usiness
partner
375
num.er generation.
Standard S#P de+i&ered settings are used. $o c)anges required.
3.. Address ,etermination
()* Path+ SPR/ -A I8G -A Cross #pp+ication Components -A S#P 9usiness Partner -A 9usiness Partner
-A 9asic
Settings -A #ddress 2etermination
,escription+ #ddress determination descri.es t)e procedure wit) w)ic) t)e system identifies t)e
.usiness partner address t)at is used in a particu+ar .usiness transaction.

T)e fo++owing steps are carried out consecuti&e+y unti+ an address is found>
1. If t)ere is a fi1ed address for a particu+ar o.Hect 3e.g. contract account in 7I-C#4
and t)is
address sti++ e1ists( it is used.
=. If an address type is assigned to t)e 9P ro+e in t)e imp+ementation guide 3I8G4(
and at +east
one address usage for it )as .een created( t)e standard usage for t)is address type
wi++ .e
used.
F. In a++ ot)er cases( t)e standard address of t)e .usiness partner is used.
376

,efine -ransactions
XXDFLT is t)e standard S#P de+i&ered entry. $o c)anges are required.

,efine Address -/pes+
XXDEFAULT is t)e standard S#P de+i&ered entry. $o c)anges are required.
Assign -ransaction to Address -/pe+
#ssign t)e address type XXDEFAULT to transaction XXDFLT.
377
3.1. 2orms of Address
()* Path + SPR/ -A I8G -A Cross #pp+ication Components -A S#P 9usiness Partner -A 9usiness
Partner -A 9asic Settings -A 7orms of #ddress.
'ie& + 6<TS#2F
,escription+ In t)is node( you maintain t)e forms of address for .usiness partners.
T)ese entries s)ou+d .e in +ine wit) t)e forms-of-address of Personne+ #dministration.
3.!. ,ata 3rigin
Partner -A 9asic Settings -A 2ata /rigin
'ie& + 6<T9!!:
,escription+ T)e data origin type determines )ow t)e .usiness partner data comes into t)e system.
378
#dd t)e entry !!!" as s)own .e+ow>
3.4. %ame 2ormatting Rules
Partner -A Persons -A 8aintain $ame 7ormatting Ru+es
'ie& Cluster+ $#8E7/R8#T
,escription + 7or .usiness partners t)at .e+ong to t)e category Inatura+ personsI t)e name
components are
stored in se&era+ different fie+ds. Country-specific ru+es can .e app+ied to format t)e
name components. If you do not state any specific ru+e( t)e standard setting app+ies.
379
%e wi++ .e using Country CI$D and For!t !s "!1D.
T)e components of t)is name format are organiBed as 5
J7orm of addressA Jfirst nameA Jmidd+e initia+A J+ast nameA
Position s)ou+d .e in numeric integers. T)e order gi&en in t)e KPositionK determines )ow t)e name
of t)e .usiness partner 3candidate4 wi++ .e concatenated in t)e system.
3.5. )arital Status
()* Path+ SPR/ -A I8G -A Cross #pp+ication Components -A S#P 9usiness Partner -A 9usiness
380
%3-E+ 1. T)is transaction a+so s)ou+d .e done in .ot) t)e ;R and t)e E Recruitment systems( in
separate instance scenario.
Partner -A Persons -A 8arita+ Statuses -A 8aintain 8arita+ Status
'ie& + T9!='
,escription+ ;ere you maintain t)e marita+ statuses for .usiness partners
T)is comp+etes t)e E Recruitment re+ated configuration of 9usiness Partners
381
)>)>3 ". %or*f+ow Configuration
.1. 6or$flo& Auto7Customi8ing
-ransaction+ S%UF
,escription + T)e acti&ities performed in t)is transaction must .e e1ecuted so t)at wor*f+ows can
.e
e1ecuted. It pro&ides a runtime en&ironment to a++ wor*f+ows in t)e c+ient.
(mportant+ T)e user performing auto-customiBing must )a&e S#P<#00 aut)oriBations and must
.e+ong to SUPER user group.
C+ic* CConfigure R7C 2estinationD and c+ic*
T)e user %7-9#TC;( if does not e1ist( is auto created wit) same aut)oriBations as t)e current user.
Enter t)e password and c+ic* .
$ow( c+ic* t)e main node in t)e tree C8aintain Runtime En&ironmentD and c+ic* Generate.
T)e tree now appears as .e+ow>
382
To acti&ate indi&idua+ nodes( c+ic* on t)e node and press .
Simi+ar+y( e1ecute a++ t)e nodes. 7ina++y t)e status s)ou+d .e as fo++ows>
383
T)e node CC)ec* Entries from ;R Contro+ Ta.+esD wi++ initia++y s)ow t)e fo++owing error.
To e+iminate t)e errors( e1ecute t)e report R;S/9?C;. E1ecution of t)e report wi++ yie+d fo++owing
*ind of output.
384
Se+ect a++ t)e entries and c+ic* C#dHustD. E1it t)e report and try re-e1ecuting it.
/utput s)ou+d +oo* as .e+ow>
$ow refres)@e1ecute t)e CC)ec* Entries from ;R Contro+ Ta.+esD node in S%UF. It s)ou+d )a&e
against it.
.2. Activate Event Lin$ages
()* Path + S#P E-Recruiting -A Tec)nica+ Settings -A %or*f+ow
,escription+ T)is node +ists a++ t)e ERecruiting wor*f+ows t)at can .e acti&ated and used.
#cti&ation of t)ese
wor*f+ows is optiona+ and s)ou+d .e strict+y need .asis.
385
Activation Procedure+
To acti&ate t)e wor*f+ow for C!n#$#!te%s re&uest to #e'ete Re($str!t$on( e1ecute t)e node
C%or*f+ow after CandidateLs Request to 2e+ete RegistrationD.
C+ic* C#cti&ate e&ent +in*ingD.
C+ic* t)e C2etai+ 6iewD icon under t)e C2etai+sD co+umn.
386
C)ec* mar* CE&ent +in*age acti&atedD( if unc)ec*ed and Sa&e.
T)e e&ent +in*age o&er&iew screen s)ows t)e acti&ation status of t)e wor*f+ow indicated .y green
icon C Activated. #cti&ate a++ ot)er required wor*f+ows in a simi+ar manner.
387
)>)>1 :. Searc) Engine Configuration
T)e Searc) Engine in ERecruiting contains = main su.-di&isions>
1. 7u++ Te1t Searc)
=. #ttri.ute .ased searc)
In genera+( we differentiate .etween F searc) types>
1.1. 7u++-te1t searc) for documents
1.=. 7u++-te1t searc) for o.Hects
=.1. #ttri.ute .ased searc) for o.Hects
7or documents 3for e1amp+e( t)e creation of a candidate4( t)e data is unstructured. 7or
unstructured data( a MPR/ inde1 is used. MPR/ inde1 is accessi.+e from transaction SMPR!'.
7or o.Hects( t)e data is structured. In ot)er words( t)e data from t)e infotypes of t)e ;R o.Hects to
.e inde1ed is e1tracted and transferred to t)e SES framewor*. In TRE,( an SES o.Hect inde1 e1ists
for eac) .usiness o.Hect. T)e SES inde1es can eit)er .e accessed from SPR/ I8G or using
transaction SES<#28I$.
If you perform a )u''*te+t se!r,-( t)e system a+ways performs a )u''*te+t se!r,- )or o./e,ts. #t t)e
same time( t)e system performs a )u''*te+t se!r,- )or #o,uents - if t)ere are attac)ments and
you want to searc) for t)em too. 2uring t)e Attr$.ute*.!se# se!r,-( t)e system on+y searc)es for
o.Hects.
1.1. Set up (ndices of SES 309ect
()* Path+ SPR/ -A S#P E-Recruiting -A Tec)nica+ Settings -A Searc) Engine -A Set up Indices of SES
/.Hect
-ransaction+ SES<#28I$
T)is step focuses on Attr$.ute .!se# Se!r,- )or O./e,ts. T)e standard system contains t)e
fo++owing o.Hects.
#usiness o09ect Short description
ERC<C#$2 SES .usiness o.Hect Candidate
ERC<C2CG SES .usiness o.Hect Candidacy
ERC<REN SES .usiness o.Hect Requisition
388
E,T<P/ST SES .usiness o.Hect E1terna+ Pu.+ication
I$T<P/ER SES .usiness o.Hect Interna+ Pu.+ication
T)is node starts t)e transaction SES<#28I$. Initia++y t)ere wi++ .e no inde1es created.
Inde1 can .e created using t)e menu item> In#e+ *0 Cre!te1A,t$2!te In#e+es
# dia+og .o1 wit) e1isting inde1a.+e o.Hects pops up. Se+ect t)e re+e&ant o.Hect and continue. It
s)ou+d .e noted t)at t)e o.Hects s)ou+d .e se+ected one at a time( not mu+tip+e entries
simu+taneous+y.
%e se+ect o.Hect EXT_POST of o.Hect type NC.
389
T)e inde1 as s)own .e+ow )as .een created for o.Hect $C.
T)is inde1 s)ou+d .e created for ot)er o.Hect types a+so.
9e+ow is t)e comp+ete sequence of steps to .e fo++owed.
1. Create t)e o.Hect inde1 for E,T<P/ST@$C.
=. Create t)e o.Hect inde1 for I$T<P/ER@$C.
F. Create t)e o.Hect inde1 for ERC<REN@$9.
". Create t)e o.Hect inde1 for #ES<2/C@!!!!!1!!.
:. Create t)e o.Hect inde1 for ERC<C#$2@$#. %)en you create t)is inde1( t)e system issues an
error message since you sti++ cannot create t)e Hoin inde1. Ignore t)is message.
. Create t)e o.Hect inde1 for ERC<C2CG@$E. %)en you create t)is inde1( t)e system creates t)e
corresponding re+ation inde1.
'. Create t)e re+ation inde1 for ERC<C#$2@$#.
$ow t)e inde1es are created .ut documents are yet to .e inde1ed. 7or inde1ing t)e documents( we
)a&e to start t)e fu++ inde1ing for eac) of t)e inde1es w)ic) wi++ p)ysica++y send t)e documents
corresponding to eac) o.Hect for inde1ing.
9ut .efore t)at we )a&e to e1ecute program RCF_SES_3OIN_INDEX_CREATE. Gou can use t)is
program to add furt)er information to t)e Hoin inde1es. ?oin inde1es contain 8eta information
a.out t)e re+ations)ips .etween .usiness o.Hects. T)is program s)ou+d a+ways .e e1ecuted w)en
you de+ete or re-create one or se&era+ inde1es.
/nce t)e Hoin inde1 is created we s)ou+d perform t)e fu++ inde1ing for a++ t)e ERecruiting specific
o.Hects.
390
Se+ect t)e o.Hects in t)e same sequence in w)ic) t)ey were created and c+ic* In#e+ Ie#$!te'y.
In t)e pop-up t)at fo++ows( se+ect Fu'' 3fu++ inde1ing4 on+y for t)e first run of inde1ing. E&ery
su.sequent time( De't! 3de+ta inde1ing4 s)ou+d .e used. 7u++ inde1ing inde1es a++ t)e documents
corresponding to t)e se+ected o.Hect. 2e+ta inde1ing se+ects on+y t)e new documents since +ast run
for inde1ing.
#+t)oug)( se+ecting 7u++ inde1ing for su.sequent runs wou+d do )arm to t)e system( w)en t)e
num.er and siBe of documents on t)e content ser&er increase fu++ inde1ing wou+d definite+y ta*e
+onger time for e1ecution and may put +oad on t)e system
%)en inde1ing is in progress( t)e program s)ows A,t$2e status.
391
T)e status is Co4'ete# once t)e inde1ing is done.
/nce t)e status disp+ayed is A,t$2e for a++ t)e inde1es created( #ttri.ute .ased searc) for o.Hects
can .e successfu++y performed from t)e porta+.
T)e SES o.Hect .ased searc) can .e tested using program COM_SE_SEARCH_IIF_TEST.
Gou may face a situation in future w)ere t)e inde1 .ecomes corrupt or t)e inde1ing accident+y
stops wor*ing due to some )ardware or compati.i+ity re+ated issues. In suc) situations( you may .e
required to de+ete one or more e1isting inde1es. Inde1 can .e de+eted using menu pat)> In#e+ *0
De'ete In#e+.
C+ic* 5es on t)e pop-up t)at fo++ows. T)is wi++ de+ete t)e respecti&e inde1. Gou can t)en re-create
it.
392
1.2. Set up Access to ,ocuments
()* Path + SPR/ -A S#P E-Recruiting -A Tec)nica+ Settings -A Searc) Engine -A Set Up #ccess to
2ocuments
-ransaction+ SIC7
In t)is CustomiBing acti&ity( you set up access to t)e CONTENTSER6ER ser&ice of t)e S#P
ERecruiting system. T)is ena.+es users to access documents of t)e document area HR_78
32ocument Storage for ;R /.Hects4. #ttac)ments( searc) profi+es( and so on( are stored in t)is
document repository.
T)is ser&ice( if deacti&ated( s)ou+d .e acti&ated .y rig)t c+ic*ing t)e node and c+ic*ing A,t$2!te
Ser2$,e.
1.3. (nitiali8e :PR3 ,irector/
()* Path+ SPR/ -A S#P E-Recruiting -A Tec)nica+ Settings -A Searc) Engine -A Initia+iBe MPro
2irectory
Structure for S#P E-Recruiting
T)is node simp+y e1ecutes a program t)at does t)e necessary initia+iBations w.r.t. MPro. Care
s)ou+d .e ta*en t)at during t)e e1ecution of t)is program( t)e RC7<PERI/2IC<SER6ICES program is
not .eing e1ecuted.
1.. Activate (nde;ing
()* Path+ SPR/ -A S#P E-Recruiting -A Tec)nica+ Settings -A Searc) Engine -A #cti&ate Inde1ing
'ie&+ 6<S2/MI2SP
393
%3-E: MPro Searc)@7ree Te1t Searc) to .e accessed using transaction SMPR!' configuration starts at
t)is point.
;ere( you se+ect t)e document area HR_78 for MPR/ inde1ing .y c)ec*ing t)e In#e+ re'e!se
c)ec*.o1. Inde1ing is required to ena.+e t)e searc) engine to searc) t)e searc) profi+es.
T)e co+umn Se!r,- Sr2 s)ou+d contain t)e se!r,- ser2er re'!t$on I# w)ic) wi++ .e created in t)e
ne1t step. %e )a&e created EREC as t)e searc) ser&er re+ation.
%ote+ ;R<M% is t)e 2ocument storage for ;R o.Hects.
1.1. Chec$ Settings
()* Path+ SPR/ -A S#P E-Recruiting -A Tec)nica+ Settings -A Searc) Engine -A C)ec* Settings
-ransaction+ SMPR!'
T)is transaction is used for creating TRE, MPro inde1 to .e used for free-te1t-.ased searc).
MPro inde1 creation consists of fo++owing steps>
1. Searc) Ser&er Re+ation creation
=. Inde1 Category creation
F. Trigger inde1ing.
394

Search Server relation creation+
()* Path + SPR/ -A S#P E-Recruiting -A Tec)nica+ Settings -A Searc) Engine -A C)ec* Settings -A
SSR 8onitor
-ransaction+ SR8/
,escription + T)e SSR is created to connect 7Pro and TREX searc) engine using R7C connection. %e
specify
t)e se!r,- en($ne ty4e and name of t)e RFC ,onne,t$on9
395
C+ic* on t)e Cre!te SSR .utton to create Searc) Ser&er Re+ation.
Enter required name for SSR identification and c+ic* Cre!te SSR.
DRFUZZ5 is t)e searc) Engine to .e used .y ERecruiting. Standard recommendation.
TREX_:;< is t)e R7C Connection created in S8:O connecting S#P .ac*end 3MPro4 wit) TRE, engine.
396
T)e new+y created SSR is now &isi.+e in t)e +ist of SSRs. To set t)is SSR as defau+t se+ect t)e entry
and c+ic* Set SSR !s #e)!u't.
(nde; Categor/ Creation and ,ocument (nde;ing+
()* Path + SPR/ -A S#P E-Recruiting -A Tec)nica+ Settings -A Searc) Engine -A C)ec* Settings
-ransaction+ SMPR!'
T)e inde1 category can .e created from t)e section M!ss A,t$ons of transaction S7PR<=.
Unc)ec* L$$te# to se'e,te# '!n(u!(e indicator.
Se+ect Do,uent Are! inde1ing area
Create Inde1 category .y c+ic*ing Re*In#e+ .utton. T)is wi++ create a unique inde1 category w)ic)
can .e &iewed .y 7" on In#e+ C!te(ory fie+d.
397
T)e inde1 category in 7" +ist +oo*s as .e+ow.
/nce t)e inde1 category )as .een created( t)e documents can now .e sent for inde1ing.
T)e In#e+1De*$n#e+ section of S7PR<= can .e used for document inde1ing.
Tr$((er Pro,ess wi++ inde1 t)e documents in t)e foreground. ;owe&er( inde1ing needs to .e
sc)edu+ed on a periodic .asis. Program RCF_PERIODICAL_SER6ICES can .e sc)edu+ed for inde1ing.
Status of document inde1ing can .e &iewed from transaction TREX_ADMIN.
398
)>)>J :. Periodic ser&ices
1.1. ,efine Periodic Services
;ere( you specify ser&ices in t)e system t)at can .e performed periodica++y. To do so( you assign
eac) ser&ice a c+ass containing instructions on )ow to perform t)e ser&ice.
# range of periodic ser&ices are de+i&ered in t)e standard system t)at are required for t)e searc)
wit)in E-Recruiting. T)e searc) engine TRE, 3Te1t Retrie&a+ and Information E1traction4 does not
searc) using t)e operationa+ data( .ut rat)er using searc) profi+es. T)ese are an e1tract of t)e
operationa+ data. To *eep t)e data.ase up-to-date for t)e searc)( t)e searc) profi+es must .e
updated periodica++y. 7or t)e same reason( t)e documents t)at are inc+uded for t)e fu++-te1t searc)
and t)e searc) profi+es must .e inde1ed from time to time and communicated to t)e searc) engine
TRE,. T)is inde1ing is performed .y TRE, and is prepared and acti&ated using t)e ser&ice
I$2E,<2/CU8E$TS.
399
.2. Activate Periodic Services
;ere you acti&ate t)e re+e&ant periodic ser&ices for eac) c+ient from t)e a&ai+a.+e +ist of periodic
ser&ices. Errors t)at occur w)i+e performing a ser&ice are written to t)e app+ication +og and can .e
ana+yBed .y t)e administrator.
1.3. ,etermine Rules from Periodic Services
In t)is acti&ity( you set up attri.utes t)at inf+uence a periodic ser&ice according to your
requirements.
2or E;ample+ %)en a candidate decides to 2e-register or w)en t)e requisition status is set to CTo
.e de+etedD( t)ese o.Hects are not permanent+y de+eted .ut are stored in data.ase .uffer for
specific period. T)is time period is determined .y t)e fie+d C#ttri.ute 6a+ueD in t)e .e+ow ta.+e.
1.. Schedule #ac$ground Process for Periodic Services
Sc)edu+e t)e report RC7<PERI/2IC#0<SER6ICES as a periodic .ac*ground process. T)is report
automatica++y e1ecutes t)e ser&ices specified in C#cti&e Periodic Ser&icesD ta.+e as specified
a.o&e. C)oose a period .etween 1! and F! minutes to ensure t)e searc) resu+ts are up-to-date
1.1. #A,(<s Activation
#Adi+ ;R#0E!!SP0IT<I$9/U$2
(mplementation+ ;R<I$9<PR/CESS<I2/C.
T)e 9#dI must .e imp+emented for S#P E-Recruiting so t)at t)e data of t)e Person o.Hect 3o.Hect
type P4 may .e used e1c+usi&e+y in t)e E-Recruiting app+ication.
400
T)is 9#di is e1ecuted during #0E transfer w)en t)e data from I2oc needs to .e used for modu+e-
specific con&ersions or processing.
#Adi+ ;R#0E!!I$9/U$2<I2/C.
(mplementation+ ;RRC7!!<2E0ETE<SPRE0.
T)is 9#di de+etes a++ S-P re+ations)ips .etween positions and persons from t)e in.ound I2ocs.
401
NOTE:Both the BAdi must be active and implemented in the ALE destination client/server i.e. the
Target system of the IDoc.
)>)>2 . S#P ECC Integration
()* Path + SPR/ -A S#P E-Recruiting -A Tec)nica+ Settings -A S#P ERP Centra+ Component 3ECC4
Integration
,escription+ T)is I8G node descri.es t)e acti&ities to .e performed in ;R and ERecruiting systems
under
&arious system scenarios i.e.
;R and ERecruiting are on same instance
;R and ERecruiting are on separate instances.
%e )a&e ;R and Recruitment .ot) on same instance.
T)e ;R system is t)e main system for t)e fo++owing emp+oyee data. T)e data of an emp+oyee is
processed using Personne+ 8anagement 3personne+ actions( master data4. C)anges to t)e data in
t)e fo++owing infotypes are t)en reconci+ed wit) S#P E-Recruiting.
#ctions 3!!!!4
/rganiBationa+ #ssignment 3!!!14
Persona+ 2ata 3!!!=4
#ddresses 3!!!4
Communication 3!1!:4
Nua+ifications 31!!1( su.type !F=4
,ata Reconciliation 0et&een =R )aster ,ata and ERecruiting ,ata
(nitial ,ata Conversion >3ne time activit/?
E&ery user of t)e ERecruiting system( interna+ or e1terna+( )as t)e C!n#$#!te o.Hect NA associated
to it. T)e $# o.Hect is connected to Bus$ness 4!rtner o.Hect BP &ia( Centr!' Person o.Hect CP.
To get access to ERecruitment specific app+ications( ser&ices and to wor* on ERecruitment porta+
wit)out errors( ;R 8aster 2ata needs to .e integrated wit) 9usiness Partner data i.e.( eac)
interna+ user )as to .e trans+ated in terms of ERecruiting o.Hects.
402
Report 5 HRALXS5NC 5 is used for t)e initia+ data con&ersion.
Pre7requisite 5
8aintain t)e fo++owing entry in ta.+e T==S<.
>RPID SEMID >S6AL TEXT
;R#0, /9P/$ /$ Integraion /-9P #cti&e
T)is report ena.+es you to run a consistency c)ec* for t)e integration of ;R 8aster 2ata and
9usiness Partner data. If not a++ data e1ists for t)e .usiness partner( you can first sync)roniBe data.
%)en sync)roniBation is run for organiBationa+ units( t)e .asic data 3name( description4 and t)e
address data is inc+udedP
%)en sync)roniBation is run for centra+ persons( .an* information is inc+uded in addition to t)e
.asic data and address data.
Gou can restrict t)e emp+oyees to .e sync)roniBed .ased on &arious se+ection criteria as s)own
a.o&e.
%e are using Centra+ Person o.Hect for sync)roniBation. E1ecution of t)e program wi++ disp+ay t)e
status of data updating.
Green Signa+ 5 9usiness Partner data is consistent wit) ;R o.Hect data.
Ge++ow Signa+ 5 9usiness Partner e1ists .ut data is not consistent wit) ;R o.Hect data.
Red Signa+ 5 9usiness Partner does not e1ist or data is incomp+ete.
403
In case t)e record as s)own a.o&e s)ows status in Ge++ow or Red( se+ect t)e entry as s)own .e+ow
and c+ic* St!rt Re4!$r.
T)e program t)en tries to correct t)e error and if unsuccessfu+( disp+ays t)e error or if successfu+
s)ows eit)er a warning or no message.
T)is process )as to .e done for a++ emp+oyees or centra+ persons once initia++y.
Refer t)e fo++owing section for auto data sync)roniBation of new+y )ired emp+oyees and c)anges to
e1isting emp+oyees to .e rep+icated in .usiness partner ta.+es on a continua+ .asis.
S/nchronous ,ata Conversion >Su0sequent ,ata .pdate?
%it) t)e sync)roniBation( t)e data is written automatica++y to S#P E-Recruiting after c)anges )a&e
.een made using ;R standard transactions 3for e1amp+e( P#F!( P#"!( maintaining t)e qua+ification
profi+e4.
#cti&ate t)e fo++owing 9usiness #dd-ins for acti&ating sync)ronous data con&ersion.
BAdI Deinition !a"e Q ;RSG$C<P
BAdI i"#$e"entation Q C/$6<;R<2#T#<T/<EREC
404
Descri#tion% Con&ersion of Emp+oyeeIs ;R 2ata in E-Recruiting. T)e 9#2I is e1ecuted e&ery time
c)anges are
done to ;R master data using P#F!( P#"! or ot)er master data transactions.
BAdI Deinition !a"e Q ;R9#S!!I$7TG
BAdI i"#$e"entation Q ;RRC7!!<ST/RE<;RNU#0
Descri#tion% Updating of ;R Nua+ifications in E-Recruiting Infotype :1!:
405
)>)>7 '. 9asic Settings
4.1. ,etermine Languages Availa0le
()* Path + SPR/ -A S#P E-Recruiting -A 9asic Settings -A 2etermine 0anguages #&ai+a.+e
,escription+
;ere you specify w)ic) +anguages are supported in S#P E-Recruiting.
Gou can perform searc)es on+y in t)e +anguages stored )ere.
Gou can sa&e attac)ments in t)ese +anguages on+y.
Gou can enter te1ts in questions and questionnaires in t)ese +anguages on+y. # separate ta.
page is a&ai+a.+e for eac) +anguage to enter t)e te1ts.
Gou can enter Ho. postings in t)ese +anguages on+y. # ta. page is a&ai+a.+e for eac)
+anguage to enter te1ts.
4.2. ,efine Enterprise Structure
()* Path + SPR/ -A S#P E-Recruiting -A 9asic Settings -A Enterprise Structure
,escription+ ;ere you define t)e companies( t)e .ranc)es for t)e companies and assign t)e
.ranc)es to t)e
company.
4.2.1. ,efine Compan/
()* Path + SPR/ -A S#P E-Recruiting -A 9asic Settings -A Enterprise Structure -A 2efine Company
-a0le + T''RC7<C/8P#$G
,escription+
In t)is CustomiBing acti&ity( you define t)e indi&idua+ independent companies in your .usiness
concern. Gou can differentiate your app+ication processes on t)e .asis of t)e companies. T)is
ena.+es different companies to integrate forms for correspondence acti&ities( for e1amp+e.
406
4.2.2. ,efine #ranches
()* Path + SPR/ -A S#P E-Recruiting -A 9asic Settings -A Enterprise Structure -A 2efine and #ssign
9ranc)es
To Companies
-ransaction+ 9P
,escription + # .ranc) can .e defined .y creating a .usiness partner wit) ro+e as RCFA>5 i.e.
A(en,y.
4.2.2. Assign #ranches to Companies
()* Path + SPR/ -A S#P E-Recruiting -A 9asic Settings -A Enterprise Structure -A 2efine and #ssign
9ranc)es
To Companies
-ransaction+ 6''RC79R#$C;C/8P
,escription + ;ere you assign t)e .ranc)es created in t)e a.o&e step to ;o+ding companies.
407
4.2. Attachment -/pes
4.2.1. ,efine Attachment -/pes
()* Path + SPR/ -A S#P E-Recruiting -A 9asic Settings -A #ttac)ment Types -A 2efine #ttac)ment
Types
-a0le + T''RC7<#TTTGPE<T
,escription+ 2efine t)e attac)ment types t)at s)ou+d .e a&ai+a.+e in ERecruiting. #ttac)ment
types specify
t)e t)ematic content of attac)ments( for e1amp+e resume( Ho. posting( reference.
4.2.2. ,etermine .se of Attachment -/pes
()* Path + SPR/ -A S#P E-Recruiting -A 9asic Settings -A #ttac)ment Types -A 2etermine Use of
#ttac)ment Types
408
'ie& + 6<'RC7<#TTTGPE<U
,escription+
2etermine w)ic) attac)ment types are possi.+e for an ;R o.Hect type.
7or e1amp+e( attac)ment type Resue is possi.+e for C!n#$#!te ?NA@ o.Hect type in t)e Resue
area or su.type. #ttac)ment Su.*ty4es specify t)e &arious areas on t)e UI from w)ere attac)ments
can .e up+oaded for t)e se+ected o.Hect.
4.2.3. #Adi+ .pload documents
()* Path + SPR/ -A S#P E-Recruiting -A 9asic Settings -A #ttac)ment Types -A 9#di> Up+oad
2ocuments
#Adi %ame + ;RRC7!!<2/C<UP0/#2
,escription+ T)is 9#di can .e used to incorporate custom c)ec*s during document up+oad as
attac)ments.
4.2.. (dentif/ Attachment -/pe as Resume
()* Path + SPR/ -A S#P E-Recruiting -A 9asic Settings -A #ttac)ment Types -A Identify attac)ment
type as
Resume
'ie& + 6''RC7<#TTTGPE<U
,escription+
Specifies w)et)er documents of t)is attac)ment type are resues. 2ocuments can .e c+assified as
Resues or )or!tte# Resues.
409
Identify as Resume t)e attac)ment type to w)ic) resumes are up+oaded t)at were created .y t)e
candidates t)emse+&es. Identify as 7ormatted Resume t)e attac)ment type to w)ic) resumes are
up+oaded t)at were created .y a &endor using Resume Parsing.
4.2.1. #Adi+ 2ilter for Attachments for ,ata 3vervie&s
()* Path + SPR/ -A S#P E-Recruiting -A 9asic Settings -A #ttac)ment Types -A 9#di> 7i+ter for
attac)ments
for 2ata /&er&iews
#Adi %ame + ;RRC7!!<2#T#/6R<#TT#C;8E$TS
,escription+
E&ery D!t! O2er2$ew app+ication in ERecruiting )as an Att!,-ents ta.+e at t)e .ottom of t)e page
wit) +in* to attac)ments as ta.+e e+ements. Gou can use t)is 9#di to restrict t)e disp+ay of +in*s to
attac)ments on t)e user interface for data o&er&iews for S#P E-Recruiting o.Hects. In t)is way( you
can ma*e certain attac)ments inaccessi.+e for specific users. 9y defau+t( t)e system disp+ays +in*s
to a++ attac)ments t)at are +in*ed wit) t)e re+e&ant ;R o.Hect.
4.3. Status Reasons
4.3.1. ,efine Status Reasons
()* Path + SPR/ -A S#P E-Recruiting -A 9asic Settings -A Status Reasons -A 2efine Status Reasons
-a0le + T''RC7<RS$C/2E<T
,escription+
Users assign status reasons to an o.Hect w)en t)ey ma*e a status c)ange. Status reasons descri.e
w)y a certain status is set.
410
Status Reasons are assigned to O./e,t St!tuses9
4.3.2. Assign Status Reasons to Statuses in Recruitment
()* Path + SPR/ -A S#P E-Recruiting -A 9asic Settings -A Status Reasons -A #ssign Status Reasons to
Statuses
in Recruitment
-a0le + T''RC7<RS$C/2E<T
,escription+ T)e status reasons are assigned possi.+e statuses of required o.Hects.
411
412
)>)>)' -. Ta+ent %are)ouse
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse
,escription+ T)is I8G node is concerned wit) maintaining a++ candidate re+ated data required .y
t)e
recruiting organiBation.
5.1. )aintain Candidate @ualifications
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Nua+ifications
,escription+ Nua+ifications refer to t)e competency dictionary defined wit)in t)e organiBation. T)e
qua+ification cata+og is actua++y created as a part of /rganiBation 8anagement and can .e used
)ere to gi&e t)e app+icants t)e option of se+ecting t)eir strengt)s as a too+ for se+f assessment.
5.1.1. ,efine 'ie&s for @ualifications catalog
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Nua+ifications -A 2efine 6iews for
Nua+ification cata+og
-a0le + 6<T''NC<6IE%<I2
,escription+ Standard setting. Use S#P<ERECRUITI$G &iew.
5.1.2. Restrict 'ie& of @ualifications catalog
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Nua+ifications -A Restrict 6iews of
Nua+ification
cata+og
-a0le + 6<T''NC<6IE%
,escription+
413
T)e recruiting organiBation may )a&e a +arge num.er of qua+ifications@competencies defined for
&arious Ho. types. ;owe&er it may want on+y a su.set of t)ese qua+ifications to .e e1posed to
ERecruiting. Restrict &iews feature wi++ )e+p to ac)ie&e t)is goa+.
Nua+ifications are current+y not used. T)e screens)ot s)own .e+ow is for understanding purposes.
5.1.3. ,efine Scales for @ualifications
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Nua+ifications -A 2efine Sca+es for
Nua+ification
-ransaction+ //SC
,escription + Sca+es and sca+e proficiencies to .e used .y Nua+ification cata+og are defined )ere.
414
5.1.. ,efine @ualifications Catalog
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Nua+ifications -A 2efine
Nua+ifications cata+og
-ransaction+ //N#
,escription + Nua+ification cata+og needs to .e defined )ere.
5.2. 6or$ E;perienceA,esired Emplo/ment
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Candidate -A %or*
E1perience@2esired
Emp+oyment
,escription+ In t)is customiBing node( you maintain a++ &a+ue +ists used in wor* e1perience and
emp+oyment
Infotypes.
5.2.1. ,efine =ierarch/ Levels
E1perience@2esired
Emp+oyment -A 2efine ;ierarc)y 0e&e+s
-a0le > T''RC7<;IER<T
,escription+
T)e )ierarc)y +e&e+s represent t)e pec*ing order in your company wit) re+ation to professiona+
capa.i+ities and management responsi.i+ity.
415
5.2.2. ,efine 6or$ Contract -/pes
E1perience@2esired
Emp+oyment -A 2efine %or* Contract types
-a0le > T''RC7<C/$TTG<T
,escription+
;ere( you define t)e different categories of wor* contracts t)at your company )as wit) its
emp+oyees. T)e wor* contract type is part of t)e terms of emp+oyment w)i+e app+ying for a Ho..
5.2.3. ,efine (ndustries
E1perience@2esired
Emp+oyment -A 2efine Industries
-a0le > T''RC7<I$2U<T
,escription+
;ere( you define t)e industries t)at are re+e&ant for your recruitment process. T)is s)ou+d inc+ude
industries t)at e1ist in your company and industries in w)ic) a candidate cou+d )a&e gained wor*
e1perience.
416
5.2.. ,efine 2unctional Areas
E1perience@2esired
Emp+oyment -A 2efine 7unctiona+ #reas
-a0le > T''RC7<7U$C<T
,escription+
;ere( you define t)e tas* areas in your company t)at contri.ute to t)e ac)ie&ement of t)e
corporate goa+.
417
5.2.1. ,efine Emplo/ment 2ractions
E1perience@2esired
Emp+oyment -A 2efine Emp+oyment 7ractions
-a0le > T''RC7<%/RMTI<T
,escription+
;ere( you define t)e emp+oyment fractions t)at e1ist in t)e company. In t)e process( you specify
t)e +imit for t)e num.er of worA$n( -ours 4er weeA as of w)ic) a certain emp+oyment fraction
e1ists.
418
5.2.!. Salar/ Ranges
E1perience@2esired
Emp+oyment -A Sa+ary Ranges
,escription+ ;ereB you define t)e currency +ist to .e used for recruitment and corresponding sa+ary
ranges.
T)e recruiter@candidate wi++ )a&e to first se+ect
5.2.!.1. ,etermine Currencies for Salar/ Ranges
E1perience@2esired
Emp+oyment -A Sa+ary Ranges -A 2etermine currencies for sa+ary ranges
,escription+ T)e currencies to .e maintained in ERecruiting are to .e +isted )ere. T)is wi++ .e
required to
get sa+ary re+ated detai+s from t)e app+icants.
5.2.!.2. ,efine Salar/ Ranges
E1perience@2esired
Emp+oyment -A Sa+ary Ranges -A 2efine sa+ary ranges
'ie& + 6<T''RC7<S#0<R$G
,escription+ ;ere( you determine t)e sa+ary ranges for t)e payment information of t)e Ho.s and
sa+ary
e1pectations of t)e candidates for eac) currency.
419

5.3. EducationA-raining
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Candidate -A Education@Training
,escription+ In t)is I8G node( you configure a++ education re+ated &a+ue +ists.
5.3.1. ,efine Education -/pes
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Candidate -A Education@Training -A
2efine
Education Types
-a0le + T''RC7<E2UTGP<T
,escription+
;ere you specify t)ose education types t)at you want to use as se+ection criteria for t)e candidate
searc) in t)e ta+ent poo+ and t)at a candidate can specify w)en entering )is or )er education data.
5.3.2. ,efine #road 2ield of Education
2efine
Education Types
420
-a0le + T''RC7<E2UTGP<T
,escription+ ;ere( you maintain t)e &arious fie+ds of education considered accepta.+e .y your
organiBation.
5.3.3. ,efine Educational CertificatesA,egrees
2efine
Educationa+ Certificates@2egrees
-a0le + T''RC7<2EGREE<T
,escription+ ;ere( you maintain t)e education certificates and degrees recogniBed .y your
organiBation.
5.. (nterest *roups
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Candidate -A /t)er 7eatures -A
2efine
Interest Groups
-a0le + T''RC7<TGR/UP<T
421
,escription+
Interest Groups can .e used .y candidates to associate t)emse+&es to specific Ho. types or industry
or areas of interest to pro&ide more c+arity to interna+ recruitment team on ro+e desired .y
candidate. #+ternati&e+y( a recruiter can specify in t)e requisition w)ic) interest group is suita.+e
for t)e open Ho..
5.1. Communication Channels
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Candidate -A /t)er 7eatures -A
Communication C)anne+s
'ie& + 6<T''RC7<C/8<C;$
,escription+
In t)is I8G acti&ity( you define t)e communication c)anne+s t)at can .e used to contact
candidates.
#++ c)anne+s specified )ere are a&ai+a.+e on t)e app+icant contact detai+s UI for data input.
5.!. Candidate Search
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Candidate -A Candidate Searc)
,escription+
Searc) in ERecruiting is ena.+ed using Se!r,- Pro)$'es and Se!r,- Te4'!tes w)ic) are referred to
.y TRE, for te1t retrie&a+.
422
5.!.1. Search Profile
5.!.1.1. ,efine Search Profile t/pes
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Candidate -A Candidate Searc) -A
Searc)
Profi+e -A 2efine Searc) Profi+e Types
'ie& + 6<T''RC7<SPT
,escription+
In t)is I8G acti&ity( you define t)e searc) profi+e types t)at you want to use for t)e Ho. postings(
candidates( requisitions( and assignments 3candidacies4. 7ie+ds from information categories are
assigned to a searc) profi+e type t)at ser&es as a temp+ate for creating searc) profi+es for t)e
o.Hects of a specific o.Hect type.
: Searc) Profi+e types are de+i&ered .y S#P Standard. T)ese are usua++y adequate to meet t)e
searc) needs. $o c)anges are required to t)e standard entries.
5.!.1.2. ,efine (nformation Categories
Searc)
Profi+e -A 2efine Information Categories
'ie& + T''RC7<SPT<IC
,escription+
Information categories map to indi&idua+ ta.+es from w)ic) information is required to .e
e1tracted.
Information categories are used to specify t)e .usiness-specific content of structures.
T)e e1traction c+asses contain t)e code +ogic for fetc)ing t)e data .ased on searc) criteria.
423
Gou create new information categories( for e1amp+e( in t)e fo++owing cases>
Gou )a&e created your own infotype and a corresponding structure and want to ma*e t)eir
fie+ds a&ai+a.+e for t)e searc).
Gou want to use a different content e1traction c+ass to retrie&e t)e information of an
information category.
T)e customer namespaces are> information categories GR and ER
5.!.1.3. Assign Languages to a Search Profile -/pe
Searc)
Profi+e -A #ssign 0anguages to a Searc) Profi+e Type
'ie& + 6<T''RC7<SPT<0#$
,escription+
In t)is CustomiBing acti&ity( you determine for eac) searc) profi+e type t)e +anguages in w)ic) t)e
searc) profi+es of t)is searc) profi+e type are to .e created. Gou can searc) for re+e&ant o.Hects
on+y in t)ese +anguages.
424
5.!.1.. Assign (nformation Categor/ 2ields to a Search Profile -/pe
Searc)
Profi+e -A #ssign Information Category 7ie+ds to a Searc) Profi+e Type
'ie& + 6<T''RC7<SPT<0#$
,escription+
In t)is I8G acti&ity( you specify w)ic) fie+ds from t)e information categories are inc+uded for t)e
creation of searc) profi+e type. Gou can searc) for on+y t)ese fie+ds. Gou a+so assign t)e F$e'# ty4e
to eac) fie+d.
F$e'# ty4e specifies t)e type of t)e fie+d t)at is assigned to an information category. T)e type
determines )ow t)e system can searc) in t)e associated fie+d.
Free Te+tB
/n+y 7ree te1t searc) is possi.+e.
Ent$ty
6a+ues wi++ .e deri&ed from ta.+es in a dropdown.
Bot-C Free Te+t !n# Ent$tyB
9ot) met)ods are app+ica.+e.
5.!.1.1. Assign Attachment -/pes to a Search Profile -/pe
Searc)
Profi+e -A #ssign #ttac)ment Types to a Searc) Profi+e Type
'ie& + 6''RC7<SPT<##TGP
425
,escription+
In t)is CustomiBing acti&ity( you determine for eac) searc) profi+e type w)ic) attac)ment types
s)ou+d .e ta*en into account during t)e fu++ te1t searc).
5.!.1.!. .pdate Search Profile
Searc)
Profi+e -A Update Searc) Profi+e
-ransaction+ ;RRC7<RECRE#TE<SP
,escription+
T)is I8G acti&ity ena.+es you to update t)e searc) profi+es t)at )a&e .een created on t)e
.asis of a searc) profi+e type.
T)is acti&ity must .e performed w)ene&er t)e user c)anges t)e assignment of fie+ds in an
information category to a searc) profi+e type.
Creating searc) profi+es for a +arge num.er of o.Hects 3candidates( Ho. postings4 can ta*e a
+ong time. It is recommended to start t)e report as a .ac*ground process if se&era+ c)anges
)a&e .een done.
5.!.1.4. .pdate Search Profile
Searc)
Profi+e -A Update Searc) Profi+e
Report + RC7<UP2<2/C<#TTRI9<I$2,<7U00
,escription+
Gou use t)is report to correct t)e searc)-re+e&ant attri.utes of t)e attac)ments in Mnow+edge
Pro&ider 3MPro4.
5.!.2. Search -emplates
426
Se!r,- Te4'!tes represent t)e actua+ UI e+ements a&ai+a.+e on t)e ERecruiting screens during
searc).
In t)e a.o&e screens)ot( t)e )ig)+ig)ted dropdown represents Se!r,- Te4'!tes.
7or e1amp+e( t)e a+ready se+ected temp+ate a.o&e is "C!n#$#!te%s 8orA E+4er$en,eD.
Se!r,- Te4'!te E'eents represent t)e indi&idua+ fie+ds wit)in eac) Se!r,- Te4'!te.
7or e1amp+e( Country@Emp+oyer represents searc) temp+ate e+ements.
5.!.2.1. ,efine Search -emplates
Searc)
Temp+ates -A 2efine Searc) Temp+ates
'ie& + 6<T''RC7<S8#SM
427
,escription+
;ere( you define t)e searc) temp+ates t)at s)ou+d .e a&ai+a.+e on t)e user interface for searc)
purposes.
Gou specify for eac) searc) temp+ate t)e searc) profi+e type on w)ic) it s)ou+d .e .ased on. In
addition( you determine )ow t)e searc) temp+ate is disp+ayed on t)e user interface.
5.!.2.2. ,efine Search -emplates Elements
Searc)
Temp+ates -A 2efine Searc) Temp+ates E+ements
'ie& + 6<T''RC7<S8<E0E8
,escription+
;ere( you define a++ t)e fie+ds on w)ic) searc) s)ou+d .e possi.+e from t)e we. front end.
T)e possi.+e &a+ues for e+ement type are>
0ist 9o1( 8u+ti-+ine Input fie+d( 2isp+ay fie+d( C)ec*.o1( Radio .utton( 2ate type( Sa+ary
E1pectations(
?o. 7ami+y Potentia+( Performance 8anagement.
To define a new searc) temp+ate e+ement( a nomenc+ature s)ou+d .e fo++owed as fo++ows>
EJo.HectA<Jinformation categoryA<Jfie+d name as in ta.+eA
7or e1amp+e> EC#$2<E2U<E2U0E6E0
428
5.!.2.3. Assign Search -emplates Elements to Search -emplates
Searc)
Temp+ates -A #ssign Searc) Temp+ates E+ements to Searc) Temp+ates
'ie& + 6<T''RC7<S8<#S8E
,escription+
In t)is CustomiBing acti&ity( you specify w)ic) searc) temp+ate e+ements appear in t)e searc)
temp+ate and in w)at order.
In t)e a.o&e screens)ot( Searc) Temp+ate CCandidateLs EducationD consists of : Searc) Temp+ate
E+ements as s)own.
5.!.2.. ,efine Search -emplates *roups
429
Searc)
Temp+ates -A 2efine Searc) Temp+ate Groups
'ie& + T''RC7<S8<GR/UPT
,escription+
In t)is CustomiBing acti&ity( you define searc) temp+ate groups. Gou assign t)e searc) temp+ates
you require to disp+ay a certain searc) on t)e user interface to t)e searc) temp+ate groups. S)ou+d
any new Searc) Temp+ate groups .e required to .e defined( t)ey can on+y .e defined in t)e
customer namespace starting wit) OR.
5.!.2.1. Assign Search -emplates to Search -emplate *roups
Searc)
Temp+ates -A #ssign Searc) Temp+ates to Searc) Temp+ate Groups
'ie& + T''RC7<S8<GR/UPT
,escription+
In t)is CustomiBing acti&ity( you assign t)e searc) temp+ates t)at s)ou+d .e a&ai+a.+e on t)e user
interface for t)e disp+ay of a specia+ searc) to a searc) temp+ate group. #t t)e same time( you
determine t)e order in w)ic) t)e searc) temp+ates are disp+ayed on t)e user interface.
430
Se!r,- $n T!'ent 8!re-ouse group corresponds to t)e Candidate Searc) screen.
5.!.2.!. Assign Search -emplate *roups to Search Applications
Searc)
Temp+ates -A #ssign Searc) Temp+ate Groups to Searc) #pp+ications
'ie& + 6''RC7<S8G<$#6I
,escription+
In t)is CustomiBing acti&ity( you specify w)ic) searc) temp+ate groups are used in t)e different
scenarios
Standard settings de+i&ered for t)e re+e&ant searc) app+ications 3searc) temp+ate groups4 for
Re,ru$t$n( A#$n$str!tor and Re,ru$ter porta+ ro+es>
Comp(, of Calling Controller Scenario >Search -emplate *roup?
cdcycandsearc) Candidate Searc) in t)e conte1t of a requisition or an app+ication
431
group 3recruiter4
cdcyreqsearc)e1terna+postings
Searc) for Requisitions in t)e conte1t of an e1terna+ candidacy for
recruiters 3wit) e1terna+ postings or wit) and wit)out e1terna+
postings 3you can a+ternate .etween t)e two scenarios44
cdcyreqsearc)interna+postings
Searc) for Requisitions in t)e conte1t of an interna+ candidacy for
recruiters 3wit) interna+ postings or wit) and wit)out interna+
postings 3you can a+ternate .etween t)e two scenarios44
trmcandsrc) Searc) for Candidates in Ta+ent %are)ouse for Recruiters
simp+esearc)<audittrai+
Simp+e Searc) for interna+ and e1terna+ candidates in t)e conte1t of
an audit trai+ 3Recruiting #dministrator4
simp+esearc)<de+cand
Simp+e Searc) for e1terna+ candidates in t)e conte1t of de+etion
3Recruiting #dministrator4
simp+esearc)<deregcand
Simp+e Searc) for e1terna+ candidates in t)e conte1t of
deregistration 3Recruiting #dministrator4
quic*searc) Nuic* Searc)
Standard settings are de+i&ered for t)e re+e&ant searc) app+ications 3searc) temp+ate groups4 for
t)e fo++owing scenarios t)at are rea+iBed for t)e C!n#$#!te>
Comp(, of Calling Controller Scenario >Search -emplate *roup?
E8P0/GEE=P/STI$G Searc) for Interna+ ?o. Postings for Registered Interna+ Candidates
REGISTERE2=P/STI$G Searc) for E1terna+ ?o. Postings for Registered E1terna+ Candidates
U$REGE8P0/GEE=P/STI$G Searc) for Interna+ ?o. Postings for Unregistered Interna+ Candidates
U$REGISTERE2=P/STI$G Searc) for E1terna+ ?o. Postings for Unregistered Candidates
%it) t)is( t)e configuration of Searc) Temp+ates and Groups is comp+ete.
T)e fina+ step is to set up t)e Searc) #pp+ications w)ic) is an optiona+ step.
5.!.2.4. Set .p Search Applications
Searc)
Temp+ates -A Set Up Searc) #pp+ications
'ie& + 6''RC7<SRC;<#TTC
,escription+
In t)is CustomiBing acti&ity( you set t)e attri.utes for t)e searc) scenarios. In t)is way( you can
determine for different searc) app+ications w)ic) interface e+ements t)ey contain and w)ic)
options for creating searc) queries are a&ai+a.+e.
432
S#P de+i&ers t)e standard entries in ta.+e T==RCF_SRCH_ATTR. T)ese entries get o&erridden .y
entries from t)is ta.+e.
T)e &arious co+umns )a&e t)e fo++owing meaning>
,ispla/ Ran$ing+ If t)is indicator is set( t)e co+umn disp+aying t)e matc) is s)own in t)e resu+t +ist.
T)e indicator is re+e&ant on+y for candidate scenarios.
,ispla/ ,ocumentation+ If t)is indicator is set( a +in* to t)e documentation of t)e searc)
app+ication is pro&ided on t)e user interface. T)e indicator is re+e&ant on+y for candidate scenarios.
,ispla/ variants+ If t)is indicator is set( t)e user can sa&e searc) &ariants for +ater use.
,ispla/ )a;imum %um0er of =its+ If t)is indicator is set( t)e settings for t)e ma1imum num.er of
)its are disp+ayed on t)e user interface.
)a;imum %um0er of =its+ T)is num.er specifies )ow many )its are disp+ayed in t)e )it +ist.
$ote> If you do not enter a &a+ue( t)en t)ere are no entries in t)e )it +ist.
,ispla/ -hreshold+ If t)is indicator is set( t)e settings for t)e matc) t)res)o+d are disp+ayed on t)e
user interface.
-hreshold+ T)is num.er specifies .y )ow muc) a )it must agree wit) t)e searc) criteria for it to .e
disp+ayed in t)e )it +ist.
,ispla/ 3perator+ If t)is indicator is set( operators are a&ai+a.+e for t)e recruiter on t)e user
interface of t)e searc) app+ication for com.ining &a+ues of t)e same searc) temp+ate e+ement. In
t)is way( t)e recruiter can o&erride t)e standard system .e)a&ior.
3perator+ Contains t)e operator t)at dictates t)e standard system .e)a&ior for t)e recruiterIs
searc) app+ications w)en com.ining &a+ues of t)e same searc) temp+ate e+ement. Specify #$2 or
/R to determine t)e re+ations)ip .etween t)e criteria.
5.4. Candidate Services
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Candidate -A Candidate Ser&ices
,escription + Candidate Ser&ices node )as .een added as a part of E)P". Two ser&ices )a&e .een
pro&ided>
?o. #gent
Te++-a-7riend
5.4.1. Co0 Agent
433
-A?o. #gent
,escription+
It may )appen t)at t)e organiBation may current+y not )a&e any openings for t)e Ho. category or
ro+e t)e app+icant is +oo*ing out for. In suc) cases if t)e app+icant wants t)e company to *eep )im
posted on t)e Ho. openings t)at matc) )is ro+e and profi+e( )e wi++ se+ect t)e ro+e criteriaP se+ect
t)e frequency for recei&ing notifications and sa&e it as a ?o. #gent. T)e ?o. #gent ser&ice wi++ t)en
automatica++y send periodic mai+ers to t)e app+icant w)ene&er openings satisfying t)e sa&ed
criteria are posted.
5.4.1.1. ,efine Periodic Services for Co0 Agent
-A?o. #gent5A
2efine Periodic ser&ices for ?o. #gent
-a0le + T''RC7<#S<SER6
,escription+ Standard S#P de+i&ered settings is used. $o c)anges required
5.4.1.2. Specif/ Rules for Periodic Services of Co0 Agent
-A?o. #gent5A
Specify Ru+es for Periodic Ser&ices of ?o. #gent
-a0le + T''RC7<#S<SER6
,escription+
In t)is I8G acti&ity( you set t)e attri.utes t)at inf+uence a periodic ser&ice for t)e Ho. agent to suit
your requirements.
Periodic service Attri0utes ,escription
?/9<#GE$T 8#,<?/9<#GE$TS 8a1imum num.er of Ho. agents t)at a candidate can create
?/9<#GE$T 8#,<P/STI$GS
8a1imum num.er of Ho. postings t)at can .e sent .y a Ho.
agent t)at was created .y a candidate
434
5.4.1.3. Set .p #ac$ground Co0 for Co0 Agent
-A?o. #gent5A
Set Up 9ac*ground ?o. for ?o. #gent
,escription+
Sc)edu+e report RCF_A>ENT_SER6ICES as a dai+y .ac*ground Ho..
$ote t)at t)is ser&ice wi++ not .e run if program RC7<PERI/2IC#0<SER6ICES runs simu+taneous+y.
7or a++ ot)er ser&ices( t)e RC7<#GE$T<SER6ICES report can .e run simu+taneous+y.
5.5. -ell7a72riend
()* Path + SPR/ -A S#P E-Recruiting -A Ta+ent %are)ouse -A Candidate -A Candidate Ser&ices -A
Set up Te++
# 7riend ser&ice
,escription+ T)is ser&ice is a&ai+a.+e to t)e e1terna+ candidate on t)e ?o. searc) screen.
Pre7requisite+
1. # ser&ice user needs to .e assigned to parameter SER6ICE<USER in ta.+e 6''RC7<820<PR8C. %e
)a&e
assigned t)e ser&ice user RC7<U$REG for t)is ser&ice.
T)is ta.+e can .e accessed from I8G pat)> I8G -A S#P ERecruiting -A Tec)nica+ Settings -AUser
Interfaces-A
8anager In&o+&ement -A #ssign 6a+ues to Interface Parameters 3%e.2ynpro #9#P4
435
)>)>)) O. #pp+icant Trac*ing
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing
,escription+ #pp+icant trac*ing is done .y performing a series of A,t$2$t$es.
#cti&ities are grouped into Pro,esses and +in*ed to any of t)e a&ai+a.+e ;R o.Hects.
#pp+icant trac*ing a+so forms t)e .asis for A44'$,!nt R!nA$n(.
D.1. Assign Scales to Scale -/pes
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A #ssign Sca+es to Sca+e Types
'ie& + 6<T''RC7<SC#0ES
,escription+
#pp+icant trac*ing in&o+&es ran*ing candidates on t)e .asis of t)eir suita.i+ity. Suita.i+ity is
e1pressed &ia customiBa.+e ran*ing sca+es. Sca+es need .e created and assigned to Sca+e types.
;ere( Sca+e type refers to t)e scenario in ERecruiting w)ere t)e ran*ing functiona+ity can .e
e1ecuted.
T)ree types of ran*ing sca+es are distinguis)ed>
Ass$(nent R!t$n(B E1presses )ow we++ a candidate suits a requisition.
C!n#$#!te C'!ss$)$,!t$onB E1presses )ow we++ a candidate suits t)e company 3independent
of requisition assignment4
8e$(-t$n( )or Se!r,- !n# M!t,-B T)is sca+e type is needed to e1press )ow important
criteria are in searc).
D.2. ,efine Application Source -/pes and Assign to Application Sources
436
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A 2efine #pp+ication Source Types
'ie& + 6<T''RC7<#PP0STG( 6<T''RC7<#PP0SRC
,escription+
In t)is I8G acti&ity( you define t)e app+ication source categories you require w)en you want to
report on w)ere candidates +earned a.out your Ho. postings. In addition( you store an /TR 3o.Hect
te1t repository4 te1t for eac) source category. T)is te1t is disp+ayed on t)e user interface toget)er
wit) a free-form te1t fie+d.
#pp+icants can enter t)eir CSource of app+icationD in t)e fina+ step of an app+ication.
2ig 1. #pp+ication Source Types
2ig 2. #ssign #pp+ication Source Types to #pp+ication Sources
T)e /TRLs can .e accessed from transaction SOTR_EDIT.
437
D.3. Activities
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A #cti&ities
,escription+
#cti&ities are foundation of #pp+icant trac*ing. T)ey are indi&idua+ steps ta*en on a candidate.
For e+!4'eB In&ite for Inter&iew( Send /ffer $otification( Initiate #T/.
#cti&ities )a&e a St!tus. T)ey can eit)er )a&e status P'!nne# or Co4'ete#. Gou can enter
a Due D!te for acti&ities wit) status as CP+annedD.
#cti&ities )a&e Notes and Att!,-ents.
#n acti&ity is a+ways assigned to an O./e,t Ty4e.
D.3.1. ,efine Activit/ -/pes
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A #cti&ities -A 2efine #cti&ity Types
'ie& + 6''RC7<#CT<TGPE
,escription+
;ere you define t)e acti&ity types t)at you require for your processes wit)in S#P E-Recruiting. To
do so( you assign an A,t$2$ty C!te(ory to eac) acti&ity type. T)is contro+s w)at data t)e acti&ity
type contains and w)at system functions can .e e1ecuted for it.
#cti&ity Categories de+i&ered in ERecruiting>
Simp+e #cti&ity
Simp+e Correspondence
Nua+ifying E&ent
In&itation
Status C)ange
2ata Transfer for new emp+oyees
Nuestionnaire
438
D.3.2. ,efine Processes
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A #cti&ities -A 2efine Processes
'ie& + T''RC7<#CTPR/C<T
,escription+
# Pro,ess is a grouping of acti&ities used to structure t)e app+icant trac*ing process from a .usiness
point of &iew. %e can define custom processes and assign e1isting or custom acti&ities to it.
D.3.3. Assign Processes to Recruitment
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A #cti&ities -A #ssign Processes to
Recruitment
439
'ie& + 6''RC7<PR/C=SU9
,escription+
In t)is CustomiBing acti&ity( you assign t)e processes you want to use to t)e Recruitment area. In
doing so( you use t)e process groups to define t)e su.area of Recruitment in w)ic) your processes
wi++ .e used.
Processes t)at are assigned to t)e C!n#$#!te S-ort'$st su.area focus on processing
assignments of candidates to Re&u$s$t$ons or #44'$,!t$on >rou4s.
Processes t)at are assigned to t)e T!'ent Re'!t$ons-$4 M!n!(eent su.area focus on
maintaining re+ations)ips wit) candidates in t)e Ta+ent Poo+.
%it)in a process group( you use t)e sequentia+ num.er to specify t)e order in w)ic) t)e processes
are offered for se+ection on t)e user interface.
D.3.. Assign Activit/ -/pes to Recruitment Processes
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A #cti&ities -A #ssign #cti&ity Types to
Recruitment Processes
'ie& + 6''RC7<#CT=PR/C
,escription+
In t)is CustomiBing acti&ity( you assign A,t$2$ty Ty4es to Pro,esses in t)e Recruitment su.area. 9y
doing so( you store t)e possi.+e acti&ity types t)at are inc+uded in t)e re+e&ant process.
D.3.1. Assign =R 309ect -/pes to Activit/ -/pes
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A #cti&ities -A #ssign ;R /.Hect Types
to
#cti&ity Types
440
'ie& + 6''RC7<#CT=/TGPE
,escription+
Gou assign ;R o.Hect types from E-Recruiting to your acti&ity types
It is recommended to assign t)e acti&ity types as fo++ows
Activit/ -/pes =R 309ect
#cti&ity Types for Ta+ent Re+ations)ip 8anagement Candidate
#cti&ity Types for #pp+ication 8anagement #pp+ication
#cti&ity Types for Se+ection Process Candidacy
D.3.!. Assign Status to Status7Changing Activit/ -/pes
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A #cti&ities -A #ssign Status to Status-
C)anging
#cti&ity Types
'ie& + 6''RC7<#CT=/TGPE
,escription+
;ere( you assign t)e possi.+e statuses for eac) ERecruiting o.Hect.
441

D.3.4. Lin$ Activit/ -/pes &ith Referencing Activit/ -/pes
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A #cti&ities -A #ssign Status to Status-
C)anging
#cti&ity Types
'ie& + 6''RC7<#CT=PR/CR
,escription+
In t)is CustomiBing acti&ity( you +in* acti&ity types of t)e acti&ity categories St!tus C-!n(e(
:u!'$)y$n( E2ent( and :uest$onn!$re wit) acti&ity types of t)e category In2$t!t$on. %)en t)e user
creates t)e re+e&ant acti&ity( a suita.+e +in*ed acti&ity of t)e category In2$t!t$on is t)en a&ai+a.+e
t)at t)e user can use to send t)e acti&ity.
442
D.3.5. Correspondence
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A #cti&ities -A Correspondence
,escription+
#++ t)e settings re+ated to correspondence acti&ities &iB. defining +etter temp+ates( c)angea.+e
sections( assigning forms to acti&ity types( etc are configured in t)is step.
D.3.5.1. Adapt .ser for Correspondence
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A #cti&ities -A Correspondence -A
Genera+
443
Settings -A #dapt user for Correspondence
-ransaction+ SU!1
,escription+
;ere( you configure users so t)at t)ey can send or print correspondences.
Gou must ma*e t)e fo++owing settings>
Gou need to assign a 4r$nter to t)e user 3output de&ice fie+d in SU!14 so t)at )e or s)e can
print t)e correspondence. Gou a+so need to ma*e t)is entry for correspondence output .y
e-mai+ to ensure t)e formatting is correct.
Gou need to assign an e*!$' !##ress to t)e user so t)at )e or s)e can send t)e
correspondence .y e-mai+. If an e-mai+ address is stored for candidates assigned to t)e
user( t)e system uses t)is e-mai+ address.
D.3.5.2. Specif/ (-27=-)L )apping
Genera+
Settings -A Specify IT7-;T80 8apping
'ie& + T''RC7<8#PPI$G
,escription+
T)e system sa&es +etter temp+ates as S!rt For te4'!tes wit) te+t o#u'es 3+etter sections4.
T)e user can c)ange t)ese 'etter se,t$ons w)en sending correspondence. T)e system reads t)e te1t
modu+es w)en +oading in Interc)ange Te1t 7ormat 3IT74 format. T)is cannot .e disp+ayed wit)
%e.2ynpro.
T)e For!tte#Te+tE#$t contro+ 3Contro+ for Editing of 0etter Sections4 used .y S#P e1pects a su.set
of ,;T80 as t)e code for t)e formatted te1t disp+ay. T)erefore it is necessary to con&ert t)e ITF
)or!t to HTML )or!t( w)ic) can .e interpreted .y For!tte#Te+tE#$t.
S#P de+i&ered entries )as not .een c)anged.
In t)is CustomiBing acti&ity( you !ss$(n corresponding HTML )or!ts to t)e ITF 3Interc)ange Te1t
7ormat4 tags t)at you use in t)e sty+es of your Smart 7orm forms. In t)is way( you can specify )ow
t)e system con&erts t)e formatting of t)e Smart 7orm temp+ates to ;T80 formatting. T)is is
necessary as t)e editor for indi&idua+iBing +etter sections uses ;T80 formats.
D.3.5.3. Assign ,ocument Categories to Activit/ Categories
444
Create 0etter
Temp+ates -A #ssign 2ocument Categories to #cti&ity Categories
-ransaction+ SU!1
,escription+
Do,uent ,!te(or$es group toget)er correspondence documents of t)e same type and specify t)e
tec)no+ogy wit) w)ic) t)e documents can .e customiBed .y t)e user.
A,t$2$ty C!te(or$es specify t)e types of acti&ities a&ai+a.+e in ERecruiting.

Create 2orms and Changea0le Letter Sections
Create 0etter
Temp+ates -A Create 7orms and C)angea.+e 0etter Sections
-ransaction+ S8#RT7/R8S
,escription+
;ere( you create t)e Smart forms and Te1t 8odu+es 3used in smartforms4 t)at are used to create
+etters for correspondence in S#P E-Recruiting.
T)e samp+e forms )a&e t)e prefi1 ;RRC7<CS<IT<R.
T)e samp+e te1t modu+es )a&e t)e prefi1 ;RRC7<CS<8T<R.
445
D.3.5.. Assign Changea0le Letter Sections to 2orms
Create 0etter
Temp+ates -A #ssign C)angea.+e 0etter Sections to 7orms
'ie& + T''RC7<I$C0=7/R8
,escription+
In t)is customiBing acti&ity( you assign to t)e forms t)e te1t modu+es t)at are a&ai+a.+e to users in
correspondence acti&ities as c)angea.+e +etter sections for customiBing t)e correspondence.
%)en a correspondence acti&ity is created( on+y t)e specified Te+t Mo#u'e contents are a&ai+a.+e
for editing on t)e %e.2ynpro UI.
446
D.3.5.1. Assign 2orms to Activit/ -/pes
Create 0etter
Temp+ates -A #ssign C)angea.+e 0etter Sections to 7orms
'ie& + T''RC7<I$C0=7/R8
,escription+
;ere( you assign forms as +etter temp+ates to t)e acti&ity types. T)ese forms determine t)e
appearance and t)e content of t)e +etter t)at is generated .y t)e correspondence acti&ity .eing
created.
Gou can assign se&era+ forms to an acti&ity wit) t)e same attri.utes 3companies( interest groups(
candidate c+asses4 .y using sequentia+ num.ers. T)ese forms are offered for se+ection 3if more t)an
14 as +etter temp+ates w)en t)e user creates a correspondence acti&ity.
D.3.5.!. Assign -emplates for Cover Letter to Letter -emplates
Create 0etter
Temp+ates -A #ssign Temp+ates for Co&er 0etter to 0etter Temp+ates
'ie& + T''RC7<C/6=7/R8
,escription+
In t)is CustomiBing acti&ity( you assign temp+ates for t)e co&er +etters to t)e +etter temp+ates.
447
T)e system sends t)e +etters &ia e-mai+. T)e e-mai+ sent consists of a co&er +etter and t)e actua+
+etter in t)e form of an attac)ed document. 9y using co&er +etters( you can separate t)e actua+
content of t)e +etter from t)e forma+ co&er +etter.
D.3.5.4. Assign ,ocument 2ormats to 3utput Channels
/utput
C)anne+s -A #ssign 2ocument 7ormats to /utput C)anne+s
'ie& + T''RC7<CS<C;=78T
,escription+
In t)is customiBing acti&ity( you assign document formats to output c)anne+s. In E-Recruiting(
documents can .e output in &arious formats using &arious output c)anne+s.
D.. @uestionnaires
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A Nuestionnaires
,escription+
# questionnaire is a set of questions t)at can .e comp+eted .y a person 3e.g. candidate( recruiter4
during t)e app+icant trac*ing process. Nuestions first need to .e created forming a question .an*.
# samp+e questionnaire is disp+ayed .e+ow.
448
D..1. Set .p Categories
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A Nuestionnaires -A Set Up Categories
-ransaction+ //<;RRC7<C#T<CRE#TE
,escription+
T)is I8G node is a report t)at automatica++y ma*es t)e .asis settings and generates t)e re+e&ant
ta.+e entries. Gou on+y need to e1ecute t)e report once w)en ERecruiting is .eing set up.
449
D..2. Assign Categories to Activit/ -/pes
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A Nuestionnaires -A #ssign Categories
to #cti&ity
Types
'ie& + 6''RC7<N#C#T=#CT
,escription+
Eac) Nuestionnaire acti&ity needs to .e assigned wit) a C!te(ory &iB. E&a+ua.+e Information or
Equa+ emp+oyment information.
%e are not using Equa+ Emp+oyment Information category. T)e standard one itse+f is used.
Gou identify t)e acti&ity types w)ose questionnaires are to .e integrated in t)e app+ication
wiBard.
Gou identify t)e acti&ity types w)ose assigned questionnaires are to .e inc+uded in t)e
automatic ran*ing of t)e candidateIs questionnaires.
T)e system inc+udes a++ questionnaires of an identified acti&ity type on t)e user interface of t)e
candidate s)ort+ist in t)e Nuestionnaires co+umnP t)e ot)er questionnaires are inc+uded in t)e
7eed.ac* co+umn.
D..3. ,efine @uestionnaire *roups
()* Path + SPR/ -A S#P E-Recruiting -A #pp+icant Trac*ing -A Nuestionnaires-A 2efine
Nuestionnaire Groups
'ie& + 6T''RC7<N#<GR/UP
,escription:
In t)is CustomiBing acti&ity( you define t)e questionnaire groups in w)ic) you can group toget)er
questionnaires or questions on a specific topic in Nuestionnaire or Nuestion 8aintenance.
T)e system uses t)e names of t)e questionnaire groups on t)e user interface as tit+es for t)e
re+e&ant ta. pages for data storage.
450
451
)>)>)( 1!. Requisition 8anagement
()* Path + SPR/ -A S#P E-Recruiting -A Requisition 8anagement
,escription+
Requisition is a forma+ agreement .etween managers and recruiters to initiate t)e recruitment
process
It is an interna+ document 5
2etermining t)e positions for w)ic) candidates are to .e soug)t
2efining t)e comp+ete Ho. description and *ey requirements t)at candidates must fu+fi++
Sources@c)anne+s w)ere t)e ad&ertisements for t)e &acancies s)ou+d .e pu.+is)ed.
1".1. Requisition
1".1.1. ,efine =ierarch/ Levels
()* Path + SPR/ -A S#P E-Recruiting -A Requisition 8anagement -A Requisition -A ?o. 2escription
-A 2efine
;ierarc)y 0e&e+s
-a0le + T''RC7<;IER<T
,escription+
In t)is I8G acti&ity( you define t)e )ierarc)y +e&e+s t)at e1ist in your company. T)e )ierarc)y +e&e+s
represent t)e pec*ing order in your company wit) re+ation to professiona+ capa.i+ities and
management responsi.i+ity.
452
1".1.2. ,efine 6or$ Contract t/pes
-A 2efine
%or* Contract Types
-a0le + T''RC7<C/$TTG<T
,escription+
;ere( you define t)e different categories of wor* contracts t)at your company )as wit) its
emp+oyees. T)e wor* contract type is part of t)e terms of emp+oyment t)at app+y to a Ho..
1".1.3. ,efine (ndustries
-A 2efine
%or* Contract Types
-a0le + T''RC7<I$2U<T
,escription+
In t)is I8G acti&ity( you define t)e industries t)at are re+e&ant for your recruitment process. T)is
s)ou+d inc+ude industries t)at e1ist in your company and industries in w)ic) a candidate cou+d )a&e
gained wor* e1perience.
453
1".1.. ,efine 2unctional Areas
-A 2efine
7unctiona+ #reas
-a0le + T''RC7<7U$C<T
,escription+
In t)is I8G acti&ity( you define t)e tas*@functiona+ areas in your company t)at contri.ute to t)e
ac)ie&ement of t)e corporate goa+.
1".1.1. ,efine Emplo/ment 2ractions
-A 2efine
454
Emp+oyment 7ractions
-a0le + T''RC7<%/RMTI
,escription+
T)is customiBing acti&ity specifies t)e minimum num.er of wor*ing )ours per wee* t)at constitute
a gi&en emp+oyment fraction.
T-res-o'# e1presses t)e indi&idua+ wee*+y wor*ing time 3in $o. of )ours4 as a portion or fraction of
t)e standard wee*+y wor*ing time.
1".1.!. Currencies for Salar/ ranges
-A Sa+ary
Ranges -A 2etermine Currencies for Sa+ary Ranges
-a0le + 6<T''RC7<S#0<CUR
,escription+
In t)is CustomiBing acti&ity( you determine t)e currencies for t)e sa+ary ranges. T)ese are t)e
currencies in w)ic) t)e payment information can .e specified for t)e Ho. and sa+ary e1pectations.
1".1.4. ,efine Salar/ Ranges
-A Sa+ary
Ranges -A 2efine Sa+ary Ranges
-a0le + 6<T''RC7<S#0<R$G
,escription+
In t)is customiBing acti&ity( you determine t)e sa+ary ranges for t)e payment information of t)e
Ho.s and sa+ary e1pectations of t)e candidates for eac) currency.
455
1".2. Co0 Posting
Posting is an #d&ertisement. It contains a++ re+e&ant information you wis) to communicate to t)e
pu.+ic a.out t)e &acancy.
7or e1amp+e> Company information( 2epartment( ProHect( Tas*s@Responsi.i+ities( Requirements.
1".2.1. ,efine Posting Channels
()* Path + SPR/ -A S#P E-Recruiting -A Requisition 8anagement -A?o. Posting -A 2efine Posting
C)anne+s
-a0le + 6<T''RC7<P/STC;$
,escription+
Posting c)anne+s refer to recipients to w)om you want to send your Ho. postings for pu.+is)ing( for
e1amp+e( a dai+y newspaper( a specific Ho. .oard( or your intranet.
%)en a manager re+eases a posting instance for pu.+is)ing( t)e pu.+is)er starts t)e necessary
routine 3pu.+is)er c+ass4 for pu.+ication of t)e posting. ;e generates a document in a specific
format using t)e information contained in t)e posting instance( for e1amp+e.
1".2.2. #Ad(+ *enerate Reference Codes
456
()* Path + SPR/ -A S#P E-Recruiting -A Requisition 8anagement -A ?o. Posting -A 9#dI> Generate
Reference
Codes
#Adi ,efinition + ;RRC7!!<GET<E,T<C/2E
#Adi (mplementation+ E;RRC7<GET<E,T<C/2E<!1
,escription+
%)en a pu.+ication is created for posting( t)e recruiter can eit)er manua++y enter t)e reference
code or if t)is 9#di is acti&ated can get t)e reference code auto generated .y t)e system. T)e
recruiter can do t)is .y c+ic*ing t)e .utton >ener!te Re)eren,e Co#e.
T)e standard system( .y defau+t( generates a "! c)aracter a+p)anumeric code. T)e 9#di can .e
used to inc+ude customer-specific +ogic for t)e reference code.
1".2.3. #Ad(+ Specif/ Proposal -e;ts for Postings
()* Path + SPR/ -A S#P E-Recruiting -A Requisition 8anagement -A ?o. Posting -A 9#dI> Specify
Proposa+
Te1ts for Postings
#Adi ,efinition + ;RRC7!!<GET<2E7#U0T<P/ST<TE,TS
#Adi (mplementation+ 2oes not e1ist. Can .e created( if required.
,escription+
T)is 9#di can .e used to pro&ide defau+t te1ts for t)e free-te1t fie+ds w)en creating a posting te1t.
T)e fie+ds on t)e posting screen t)at can .e defau+ted are - Company( 2epartment( ProHect( Tas*s(
and Requirements.
T)e interface of t)e 9#dI permits t)e transfer of t)e +ogon +anguage of eac) user so t)at it is
possi.+e to create +anguage-dependent te1ts. T)e interface a+so permits t)e transfer of t)e
position( industry( functiona+ area( and )ierarc)y +e&e+ to determine t)e defau+t te1t.

457
)>)>)+ 11. #dditiona+ Too+s
11.1. ,elete E;ternal Candidates
()* Path + SPR/ -A S#P E-Recruiting -A 2e+ete E1terna+ Candidates
-ransaction+ //<;RRC7<2E0<E,TC#$2
,escription+
T)is program can .e used to de+ete e1terna+ candidates wit) a++ associated +in*s.
Enter your se+ection criteria. T)e fo++owing se+ection criteria are a&ai+a.+e>
Candidate+ If you want to de+ete a candidate( enter t)e candidate I2.
-alent *roup+ If you want to de+ete candidates t)at are grouped toget)er in a ta+ent group( enter
t)e ta+ent group I2. Gou can on+y se+ect t)e ta+ent groups for w)ic) you are a mem.er of t)e
support team.
,eregistered Candidates+ If you set t)is indicator( candidates are de+eted on+y if t)eir registration
in t)e Ta+ent Poo+ )as a+so .een de+eted.
Chec$ Legal Conformance+ If you set t)is indicator( t)e program c)ec*s w)et)er t)ere are
assignments of t)e candidate to requisitions and w)ic) retention periods are stored for eac) of t)e
requisitions. If t)ere are no assignments to requisitions or t)e retention periods )a&e e1pired( t)e
re+e&ant candidate is de+eted.
-est )ode+ If you set t)is indicator( t)e program performs a test run wit)out any c)anges .eing
made to t)e data.ase.
Run t)e program. T)e system disp+ays a resu+t +ist. # message appears for candidates t)at were not
de+eted.
%)en t)e candidates are de+eted( t)e associated .usiness partners are not de+eted( .ut are
arc)i&ed. Gou can de+ete .usiness partners +ater from t)e data.ase using t)e transaction 9UP#<2E0
32e+ete 9usiness Partners4.
11.2. Create (nternal .sers and Candidates for SAP E7Recruiting
()* Path + SPR/ -A S#P E-Recruiting -A Create Interna+ Users and Candidates for S#P E-Recruiting
458
-ransaction+ //<;RRC7<CRE#TE<USER
%ote + &his #rogra" shou$d not 'e e(ecuted )here HR and ERecruiting s*ste"s are on
sa"e
Instance i+e+ integrated scenario &o 'e used on$* )hen
HR and ERecruit"ent reside on se#arate ser,ers- i+e+ non-integrated scenario+
,escription+
Gou s)ou+d run t)is program w)en initia++y creating t)e )$rst user 3for e1amp+e( t)e administrator4.
T)e administrator t)en creates a++ ot)er users on )is start page using t)e User 8aintenance
function.
#s a ru+e( )owe&er( t)e e1terna+ candidates register t)emse+&es using t)e appropriate %e.
scenarios( and t)e interna+ candidates 3emp+oyees4 are imported from an ;R system using t)e
master data interface 3#0E4.
In t)e integrated scenario( you cannot run t)e program as t)is t)en resu+t in data inconsistencies.
T)is program creates a++ ERecruiting specific o.Hects for an emp+oyee i.e. e1ecuting t)is program
wi++ create 9P( CP( US( and $# o.Hects for t)e emp+oyee.
11.3. Create (nternal .sers and Candidates for SAP E7Recruiting
()* Path + SPR/ -A S#P E-Recruiting -A Create Interna+ Users and Candidates for S#P E-Recruiting
-ransaction+ //<;RRC7<C;ECM<SRC;
,escription+
In t)is CustomiBing acti&ity( you can c)ec* t)e consistency of t)e settings t)at you entered in t)e
CustomiBing for t)e searc).
459
460
)>)>)A 1=. IC8 3Internet Communication 8anager4 Tas*s
1. Transaction RE11
=. 2isp+ay parameter Cicm@)ost<name<fu++D.
T)e fie+ds CProfi+e6a+D and CCurrent&a+ueD s)ou+d )a&e ;ost UR0 entry.
7or e1amp+e> d&F:.re+.co.in
F. #+so( c)ec* t)e transaction S8IC8 -A GoTo -A ;ost $ame 9uffer -A 2isp+ay.
It s)ou+d )a&e t)e 7u++y Nua+ified ;ost entries w)ic) +oo*s as fo++ows>
12.1. S(C2 Services Activation
0isted .e+ow are some ser&ices t)at must .e acti&ated in t)e system depending on t)e operationa+
scenario>
Support for t)e Internet protoco+ 3;TTP( ;TTPS and S8TP4 in t)e S#P %e. #pp+ication Ser&er
@defau+t<)ost@sap@pu.+ic@icman
T)roug) t)is t)e IC8an process can 3for e1amp+e4 ma*e decisions concerning t)e distri.ution of
;TTP requests to t)e corresponding ser&er.
Using +oad distri.ution
- wit) t)e message ser&er
@defau+t<)ost@sap@pu.+ic@icf<info
@defau+t<)ost@sap@pu.+ic@icf<info@+ogon<groups
@defau+t<)ost@sap@pu.+ic@icf<info@ur+prefi1
- wit) t)e %e. 2ispatc)er
@defau+t<)ost@sap@pu.+ic@icf<info
461
@defau+t<)ost@sap@pu.+ic@icf<info@icr<groups
@defau+t<)ost@sap@pu.+ic@icf<info@icr<ur+prefi1
Using 9usiness Ser&er Pages 39SP4
@defau+t<)ost@sap@.c@.sp@sap
@defau+t<)ost@sap@.c@.sp@sap@system
@defau+t<)ost@sap@.c@.sp@sap@pu.+ic@.c
@defau+t<)ost@sap@pu.+ic@.c 3a&ai+a.+e for =! wit) Support Pac*age F"4
@defau+t<)ost@sap@pu.+ic@.c@ur 3a&ai+a.+e for =! wit) Support Pac*age F"4
@defau+t<)ost@sap@pu.+ic@.sp@sap@pu.+ic
@defau+t<)ost@sap@pu.+ic@.sp@sap@pu.+ic@.c
@defau+t<)ost@sap@pu.+ic@.sp@sap@system
@defau+t<)ost@sap@pu.+ic@.sp@sap@)tm+. 3as of Re+ease =! Support Pac*age
S#PM9=!=4
Using t)e 9SP +ogon procedure
@defau+t<)ost@sap@pu.+ic@.sp@sap
@defau+t<)ost@sap@.c@.sp@sap@system
@defau+t<)ost@sap@pu.+ic@.sp@sap@pu.+ic
@defau+t<)ost@sap@pu.+ic@.sp@sap@system
#SP test applications for trou0leshooting
@defau+t<)ost@sap@.c@.sp@sap@it!!
@defau+t<)ost@sap@.c@.sp@sap@s.spe1t<)tm+.
@defau+t<)ost@sap@.c@.sp@sap@s.spe1t<1)tm+.
@defau+t<)ost@sap@.c@.sp@sap@)tm+.<samp+es
#s of Re+ease .F!> @defau+t<)ost@sap@.c@.sp@sap@.sp<&erificatio
7or e-Recruitment( acti&ate a++ ser&ices wit) t)e prefi1 ;RRC7.
9efore testing t)e e-Recruiting specific 9SP app+ications( test t)e standard 9SP Test app+ications
specified a.o&e for trou.+es)ooting of we. en&ironment.
IC7 test app+ications
@defau+t<)ost@sap@.c@ec)o
- #mong ot)er t)ings( t)is ser&ice returns information a.out t)e registration procedure
.eing used( t)e )eader and form fie+ds( and t)e generated SS/ coo*ie for t)e e1ecuted
request. T)erefore( t)is ser&ice s)ou+d on+y .e acti&ated for trou.+es)ooting purposes.
462
@defau+t<)ost@sap@.c@error
- T)is ser&ice generates some error situations in t)e system and s)ou+d on+y .e acti&ated
for trou.+es)ooting purposes.
@defau+t<)ost@sap@.c@srt@1ip@sap
- Gou want to fi1 t)e %e. ser&ice error message KCou+d not determine %S20 address
3IC7<ERR/R4( SRT<REG!F-K in connection wit) ,I ser&ices.
%3-E+ #.o&e detai+s are as per $ote :1'"-".
12.2. Services to &hich a Service .ser must 0e assigned
)rrcf<app+y<e1t #pp+y wit) Reference Code 3$on Registered Candidate4
)rrcf<cand<reg E1terna+ Candidate( Registration
)rrcf<unrg<src) $on Registered Candidate( ?o. Searc)
)rrcf<searc) Genera+ Searc) #pp+ication
)rrcf<unrg<app+ $on Registered Candidate( #pp+ication %iBard
)rrcf<pinst<p.+ Posting Instance Pu.+ication Interna+ @ E1terna+
)rrcf<pinstapp+ Posting Instance Pu.+ication Interna+@E1terna+ .ranc)es to t)e app+ication wiBard
)rrcf<password #dministration of User Passwords
)rrcf<ee<src) Searc) for Interna+ Postings 3wit)out first +ogging on to t)e system4
)rrcf<ee<awBd
#pp+ication %iBard 3Entry4
3app+ication wiBard is ca++ed after a successfu+ searc) for interna+ postings4
463

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