2013

SANDEEP.S
10/4/2013
Prep Exam Application
Contents
Prep Exam ..................................................................................................................................................... 3
Requirement ............................................................................................................................................. 3
Approach ................................................................................................................................................... 3
Flow Chart for the Prep Exam Application is as shown below ................................................................. 4
Prep Exam launcher Login Form Flow Chart ......................................................................................... 4
Flow Chart for User with Admin Role .................................................................................................... 6
Flow Chart for User Creation Form ....................................................................................................... 7
Flow Chart for User with Faculty Role ................................................................................................... 8
Flow Chart of Subject Creation Form .................................................................................................... 9
Flow Chart of Topic Creation Form ..................................................................................................... 10
Flow Chart of Question Creation Form ................................................................................................ 11
Flow Chart of Exam Creation Form ..................................................................................................... 12
Flow Chart of Student Performance Report Summary Form .............................................................. 13
Flow Chart of Password Reset ............................................................................................................. 14
Flow Chart of User with Role as Student ............................................................................................. 15
Flow Chart of Take Exam..................................................................................................................... 16
Flow Chart of Performance Report for Student .................................................................................. 17
Use Case Diagram of Prep Exam Application .......................................................................................... 17
Usage of the Prep Exam Application ....................................................................................................... 19
Login as an Admin User ....................................................................................................................... 19
Login as a Faculty: ............................................................................................................................... 24
Login as Student .................................................................................................................................. 32



Prep Exam

Requirement

To develop a standalone desktop application supporting the Full life cycle of a Prep Exam Simulator.

Approach

An application would be developed to support Prep Exam simulator.
Application would be developed for the following Users:
Admin
Faculty
Student
User with Admin role would be provided following options:
Screen to create, modify, and delete the user.
Screen would have the option to provide the user details and roles to user.
Summary Screen would be provided to find the list of users maintained.
Option would be provided to modify the user details.
Screen to reset the password would be provided for the Current User.
Logout Option would be provided in the Main Screen to Logout, at any point.
User with Faculty role would be provided following options:
Following Screens would have the option to Create, Modify, Delete, Cancel the Screens.
Screen to create a Subject would be provided to maintain the Subject for which the Exam needs
to be generated.
Screen to create a Topic would be provided to maintain the Topic for which the Exam needs to
be generated for the selected Subject.
Screen to create Questions would be provided to maintain the Question for the selected Subject
and the Topic.
Screen to create a Exam template would be provided which has the option like Total Weight age
of the Exam, Duration of the Exam, Grades, A multi entry would be provided to key in the
number of question and weight age of each question for the selected Subject and the topic.
Summary screen to view the performance report of all the students would be provided.
Screen to reset the Password for the Current user.
Option to logout from the Application at any point would be provided in the main Screen.

User with Student role would be provided following options:
Screen would be provided to take up the exam, which would list all the Exams which are in
active status.
Based on the duration of the exam and the selected template an Exam would be dynamically
generated on the Go, and the Student would be provided an Option to answer the questions,
with the time ticking.
A summary screen would be provided to view the Question that are marked for review ,
Unmarked , Attempted , Un Attempted , Yet to View and All questions. User can select the type
of question want to view.
Submit option would be provided to the User, on selection the Application would automatically
evaluate the answers provided for the Questions and would show the Summary of the Exams,
with the Performance report.
A summary screen would be provided to view the Report card of all the Exams taken up by the
user.
Screen to reset the Password for the Current user.
Option to logout from the Application at any point would be provided in the main Screen.

Flow Chart for the Prep Exam Application is as shown below
Prep Exam launcher Login Form Flow Chart












Flow Chart for User with Admin Role






Flow Chart for User Creation Form







Flow Chart for User with Faculty Role




Flow Chart of Subject Creation Form












Flow Chart of Topic Creation Form












Flow Chart of Question Creation Form












Flow Chart of Exam Creation Form












Flow Chart of Student Performance Report Summary Form













Flow Chart of Password Reset








Flow Chart of User with Role as Student









Flow Chart of Take Exam


Flow Chart of Performance Report for Student


Use Case Diagram of Prep Exam Application








Usage of the Prep Exam Application

A Login page would be provided as shown below:


User has to key in:
User name
Password
Select the User role from the drop down list
Based on the provided details, the User would be validated against the role, and authenticate the login
credentials.
Login as an Admin User


User registration Form:


Admin User can key-in the Following values in the user registration Forms:
First Name
Middle Name
Last Name
Phone No
Email Id
Address
User ID
Password
Confirm Password
Roles : Admin , Faculty and / Student

User has to following Options in the user registration screen:
New ,Save and Cancel.

Following Valid Error messages would be thrown while keying the wrong data.

User ID is mandatory.
Password is mandatory.
Confirm Password is mandatory.
First name is mandatory.
Last name is mandatory.
Password and Confirm Password should be same.

On successful Creation or modification, success message would be shown correspondingly.
User Created Successfully.
User updated successfully.
User deleted successfully.




List of users registered Form:


User has the option to create a new user, or Select the user already maintained from the Summary
Screen for Editing or deleting the maintained user.
Reset Password Form:


On Successful reset of the password for the current user, the user would be taken to the Users main
screen.
Valid Error Messages would be shown on wrong value Input:
Password is mandatory.
Confirm Password is mandatory.
Password and Confirm Password should be same.
Old Password should match with Current Password.
Valid success message would be shown on Successful reset of password:
Password reset Successful.

Login as a Faculty

Screen shown below is the main screen for the User logged in as Faculty.

Create Subject Form:

User can save a new Subject, of edit the existing Subject records from the Summary screen beside the
form as shown below:

User can maintain the Subject with status as Active or Inactive.
Valid Error Messages would be shown on wrong value Input:
Subject Name cannot be Blank.
Subject Description cannot be Blank.
Subject with the same name already exists.
Valid success message would be shown on Successful actions on the Subject maintenance screen:
Subject Saved Successfully.
Subject updated successfully.
Subject deleted successfully.
Create Topic:
User can maintain a New Topic by selecting the already maintained subjects from the List of
Subjects summary.
User can edit the existing Topics, be selecting the already maintained from the Topic Summary
screen.



Valid Error Messages would be shown on wrong value Input:
Topic Name cannot be Blank.
Topic Description cannot be Blank.
Topic with the same name already exists.
Valid success message would be shown on Successful actions on the Topic maintenance screen:
Subject Saved Successfully.
Subject updated successfully.
Subject deleted successfully.

Question Creation Form:

User can maintain the Questions either by selecting the Topic from the Topics list which would default
the Subject and the Topic selected and a New Question can be created, with options and the Answer
and the Marks it carry.
Or can edit the already maintained Questions, by selecting the question from the Question Summary
Screen.
Screenshot below shows the Screen for Question Creation Form:

Valid Error Messages would be shown on wrong value Input:
Question Description cannot be Blank
Question cannot be Blank
Option1 cannot be Blank.
Option2 cannot be Blank.
Option3 cannot be Blank.
Option4 cannot be Blank.
Marks cannot be zero.
Valid success message would be shown on Successful actions on the Question maintenance screen:
Question Saved Successfully.
Question updated successfully.
Question deleted successfully.

Exam Template Creation Form:

User can create a new template by selecting the New option of Edit the Existing records from the List of
Exam templates.
User can specify the Format of the Exam, Duration of the Exam, Whether Negative marking Exists or not,
if yes, how much negative marks per wrong answer.
Marks required for acquiring the Grades A B C D, in the Grades option box respectively.
On Click of the Multi entry to provide the details of Subject, Topic No of Questions and marks per
question a Popup would be shown to key in the valid values in to the screen.
Form screen shot is shown below:

Exam duration maintained should be More than 5 mins, which will not be validated and should be
controlled operationally.
User has to make sure the availability of the no of Question with the selected Subject, Topic , No of
questions and Weight age else it would result into Questions with lesser question and lesser marks.
Any entry with Subject or topic as blank would not be saved in the template.
Valid Error Messages would be shown on wrong value Input:
Template Description Cannot be blank.
Exam Evaluation Procedure Cannot be blank.
Negative Marks per Answer Cannot be Negative.
If Has Negative Marks is Yes then Negative Marks per Answer Cannot be zero or blank.
If Has Negative Marks is No then Negative Marks per Answer Cannot be greater than zero.
Marks to Evaluate Grade A Cannot be greater than Total Marks.
Marks to Evaluate Grade B Cannot be greater than Grade A.
Marks to Evaluate Grade C Cannot be greater than Grade B.
Marks to Evaluate Grade D Cannot be greater than Grade C.
Valid success message would be shown on Successful actions on the Exam template maintenance
screen:
Exam Template saved successfully.
Exam Template updated successfully.
Exam Template deleted successfully.

Student Exam Report:
User has the Option to view the performance report of all the students who have appeared for the Exam
in the below shown form.

Similar to Admin user, Faculty also has the Reset and the Logout option.











Login as Student

Following screen would be the main screen for the user logged in as Student

List of Exam available for Appearing is shown as below on Start of taking the exam:

On Saying to generating the Exam, user would be provided the information on the Exam details as
shown below

On Start of Exam, user shown Questions a shown below:

User would be shown the details of the Question, providing the options to select from the Drop down
List.
Timer would be ticking to submit the exam automatically on completion of the duration of the Exam, or
user has the option to submit the exam manually by clicking Submit.
User should user the Option next and previous to Move across all questions.

User has the option to view the Questionnaire Summary, which would show the List of Question under
different Category as shown below:


On Submit of the Exam, result sheet would show with the Details of the Exam, grade, % scored and the
Questions with Rights options and the answer provided by the user:

Performance Report:

Student would have the option to View the report card for all the Exams Attended as shown in the
screen shown below:

Similar to Admin user, Student also would be provided the option to reset the password and Logout.

On Launching the Prep Exam application, if the Configuration files not available then valid error message
would be shown:
Unable to read the file DBProperties.txt. Place the same in the Root folder and re launch.
Unable to establish the Connection. Please check whether the Credentials maintained in
DBProperties.txt is valid.






Author Date Version Comments
Sandeep.S 27-Sep-2013 1.0 Base version of the
Document prepared.
Sandeep.S 04-Oct-2013 2.0 Included the Flow
chart and the use
cases.