Specifications are the written requirements for a material, product, or service for a proposed project, like a building, bridge or machine. For architectural projects, the specifications are part of the Contract Documents included with the bidding and construction requirements and the drawings. Specifications should describe the t!pe and qualit! of ever! product required for the project.
Specifications are the written requirements for a material, product, or service for a proposed project, like a building, bridge or machine. For architectural projects, the specifications are part of the Contract Documents included with the bidding and construction requirements and the drawings. Specifications should describe the t!pe and qualit! of ever! product required for the project.
Specifications are the written requirements for a material, product, or service for a proposed project, like a building, bridge or machine. For architectural projects, the specifications are part of the Contract Documents included with the bidding and construction requirements and the drawings. Specifications should describe the t!pe and qualit! of ever! product required for the project.
Specifications are the written requirements for a material, product, or service
for a proposed project, like a building, bridge or machine. For architectural projects, the specifications are part of the Contract Documents included with the bidding and construction requirements and the drawings. This guide will cover what how to organie specifications, the t!pes of specification methods and specific t!pe of language used for writing specifications. CHAPTER -2 PURPOSE OF SPECIFICATIONS Purpose of Specifications Q Specifications should describe the t!pe and qualit! of ever! product required for the project. Q The specifications should describe the requirements for fabrication, erection, application, installation and finishing. Q Specifications should describe the qualit! of workmanship necessar! for the project. This includes all phases of creation and installation starting with manufacturing, fabrication, and application, through installation, finishing and adjustment. Q Specifications should include an! necessar! codes and standards applicable to the project. Q The specifications should also include descriptions and procedures for alternate materials, products or services if necessar!. CHAPTER -3 ORGANIATION OF THE PRO!ECT "ANUA# Or$ani%ation of t&e Pro'ect "anua( Contract Documents contain the bidding and construction requirements, drawings and specifications. The project manual is the bound written portion of the Contract Documents. The project manual is t!picall! organied according to MasterFormat 1 . The project manual contains the following elements" Introductory Information Title #age Certifications #age Table of Contents Guide to Use of the Project Manual $used b! man! specifiers% Bidding Requirements &id Solicitation" 'dvertisement()nvitation to &id )nstructions to &idders )nformation 'vailable to &idders &id Forms and Supplements Contracting Requirements 'greement *eneral Conditions of the Contract Supplementar! Conditions of the Contract &onds and Certificates Secifications Division +, - *eneral .equirements Divisions +/ through 01 - Technical Specifications !endices 'ppendices are not included in MasterFormat but the! are useful for including copies of information, reference documents, e2isting conditions photographs or e2ample forms for use in administration. , COSS Lifecycle Every specification has an independent lifecycle that documents clearly its current status. A specification has six possible states that reflect its maturity and contractual weight: C&apter -) Or$ani%ation of Specifications 3rganiation of Specifications )t is important for the specifications section of the project manual to be arranged in an orderl! and comprehensive format. )f the section is organied clearl! and follows a defined procedure it is less likel! that the specifier will overlook or forget something. )t will also help the contractor, estimator, inspector, or other reviews find information more easil!. SectionFormat is a nationall! approved, industr!4accepted standard that provides a defined procedure for organiation of the specifications section. )t provides guidelines for the arrangement of information within the technical section of specifications. The concise orderl! method reduces the chance for omissions or duplication of information and it assists users of the document b! consistentl! locating similar information in the same place in each Section. SectionFormat has three separate parts" Part 1 " General# This section describes administrative, procedural and temporar! requirements specific to this section of specifications. Part $ " Products# This section describes, in detail, the materials, products, equipment, s!stems or assemblies to be used in the project. Part % " &'ecution# This section describes, in detail, an! preparator! actions and how the products shall be incorporated into the project. To go along with SectionFormat is PageFormat. PageFormat is a standardied presentation of te2t for each page of a specification Section. )t provides a concise and orderl! arrangement of 'rticles, #aragraphs and Subparagraphs and it addresses the ph!sical arrangement on the page, such as margins, indents, headers and footers. The following list is the levels of organiation for PageFormat" PageFormat 5evels #'.T , - *676.'5 56865 $First 5evel% ,.+, '.T)C56 $Second 5evel% '. #aragraph $Third 5evel% ,. Subparagraph $Fourth 5evel% a. Subparagraph $Fifth 5evel% ,% Subparagraph $Si2th 5evel% C&apter -* T+pes of Specifications T+pes of Specifications There are four methods of specif!ing. There is no defined rule for using one method over another or about combining methods, but care should be taken to avoid redundanc! or contradictions. The four methods are" Q Descriptive Q #erformance Q .eference Standard Q #roprietar! C&apter -, Descripti-e Specifications Descripti-e Specifications 9nder this method of specif!ing the e2act properties of the materials and methods of installation are described in detail without using proprietar! or manufacturer:s names. Descriptive specifications are commonl! used for products for which no standards e2ist, on projects where using proprietar! names is restricted, and in situations where the 'rchitect(6ngineer want to e2ercise tight control over the specified work. There are five steps for preparing descriptive specifications" ,. .esearch available products /. .esearch the important features required for the product. ;. Determine which features to describe in the specification and which features to show in the drawings. 0. Describe the important features. <. Specif! qualit! assurance measures $i.e. submittals, certifications, testing or inspection activities% 'dvantages to using descriptive specifications" Q Descriptive specifications specif! e2actl! what the design intends. Q The! are applicable to all conditions, methods or situations of a project. Q The! are applicable to all sies and t!pes of projects. Q The! permit free competition because the! do not restrict the use of specific products or manufacturers. Disadvantages of descriptive specifications" Q The! require the specifier to take special care in describing the design intent in order to achieve the desired results. Q Descriptive specifications tend to take up more space because the! require more verbiage than other methods. Q The! ma! be more time consuming than other methods to create and write. Q The! are being used less often as more complete reference standards are being developed and implemented. Chapter 4= Perfor.ance Specifications Perfor.ance Specifications 9nder this method the required end results are specified along with the criteria b! which the performance will be judged and the method b! which it can be verified. The contractor is free to choose the materials and methods that compl! with the performance specification. The! are generall! used to encourage the use of new and innovative techniques that ma! lead to more economical construction. The! are also used to supplement other specification methods. 'dvantages to using performance specifications" Q 3nl! the end result or design intent is specified, this gives the Contractor fle2ibilit! in selecting and appl!ing products. Q The! permit free competition. Q The! can be applicable in all t!pes and sies of projects. Q #erformance specifications delegate the technical responsibilities to the construction industr!, where the Contractor instead of the 'rchitecture(6ngineering firm is responsible for the results. Disadvantages to using performance specifications" Q The! can be time consuming to produce and ma! result in long, detailed specifications. Q The! are more difficult to enforce than other methods of specif!ing. Q The! ma! be too elaborate for simple or minor projects. Q #erformance specifications delegate the technical responsibilities to the construction industr!, where the Contractor instead of the 'rchitecture(6ngineering firm is responsible for the results. $This is both an advantage and disadvantage because it depends who wants certain responsibilities and control.% Reference Stan/ar/ Specifications 9nder this method reference is made to an established standard defined b! associations ver! knowledgeable about a certain part or phase of construction. .eference standard specifications are used for >commodit!> products in the marketplace, where brand names are not important. Steps for preparing reference standard specifications are" ,. The standard must be recognied as authoritative b! the industr!. /. The standard must be available to all parties involved in the project. ;. The specifier must know the standard. 'ssure that the standard relates to the current project and does not present duplicate or conflicting information. 0. 6stablish a date of the standard. <. )ncorporate the standard correctl! into the specifications. ?. 6nforce the requirements of the standard. 'dvantages to using reference standard specifications" Q The standard is usuall! widel! known and accepted b! the industr!. Q The! do not limit competition. Q The! dramaticall! shorten the length of specifications. Disadvantages to using reference standard specifications" Q There ma! be no appropriate standard to reference, because standards are written for the most commonl! used and generall! available products. Q Standards generall! refer to the minimum requirements. Q The standard ma! become obsolete or out4of4date, because of advances and changes in technolog! and the creation of new products. Q The! require a lot of research and care in use. Q The! must be incorporated properl!, including all supplementar! information. Proprietar+ Specifications 9nder this method the actual brand names, model numbers and other proprietar! information is specified. The! are primaril! used for private commercial projects where the 3wner knows what products the! want. There are two t!pes of proprietar! specifications, closed and open. The primar! difference between the two t!pes concerns substitutions. Closed Closed specifications generall! prohibit substitutions. 3ne or more products are specified, and no substitutions will be considered. 3pen 3pen specifications permit substitutions. 3ne or more products are specified, but other manufacturers will be considered. )t is necessar! to specif! the process and criteria the alternate manufacturers will be judged b!. 'dvantages to using proprietar! specifications" Q The! allow for close control of product selection. Q The drawings can be more complete and more detailed because the! can be prepared based on precise information from the selected manufacturer. Q The specification can be shorter. Q The! simplif! the bidding b! narrowing competition and eliminating product pricing as a major variable. Disadvantages to using proprietar! specifications" Q The! reduce the competition. Q The! ma! specif! products the Contractor is not familiar with or has had little e2perience with. Q Care should be taken to assure no error is made when specif!ing model numbers or product designations. Nonrestricti-e Specifications 7onrestrictive specifications are used when public authorities restrict the use of proprietar! specifications. 6ither a different method needs to be used that can be met b! several manufacturers, or / to ; manufacturers must listed as additional possibilities in a proprietar! specification. Se(ectin$ a "et&o/ of Specif+in$ The following questions are helpful to consider when tr!ing to decide which method of specif!ing is most appropriate. Q @hat does the 3wner requireA Q @hat method best describes the design intentA Q @hat method is most appropriate for the project sie and comple2it!A Q @hat method will result in the best qualit! of workA Q @hat method will result in the best price for the workA Specification #an$ua$e Specification language should be precise. 8ague and ambiguous te2t can be open to multiple interpretations. This section covers how to be precise and clear when writing specifications and it includes a few things to avoid and how to be concise and save space. Four i.portant Cs for specification 0ritin$ Q &e Clear" 'void ambiguit!, use proper grammar and chose precise words to conve! the message. Q &e Correct" #resent information accuratel! and precisel! using proper terminolog!. Q &e Complete" Do not out important or necessar! information. &revit! at the e2pense of completeness should be avoided. Q &e Concise" 6liminate unnecessar! words but at the e2pense of clarit!, correctness, completeness or grammar. Sentence Structure )mperative Bood )mperative mood puts the verb that defines the action as the first word in the sentence. )t is the recommended method for specifications covering installation of products and equipment. )t is easil! understandable and concise. 62amples" Sread adhesive with notched trowel. Install equipment plumb and level. !ly two coats of paint to each e2posed surface. )ndicative Bood )ndicative mood uses the passive voice with the use of the word shall in nearl! ever! sentence. Sometimes this can create unnecessar! wordiness and monoton!. 62amples" 'dhesive shall be spread with notched trowel. 6quipment shall be installed plumb and level. Two coats of paint shall be applied to each e2posed surface. Strea.(ine/ 1ritin$ This technique uses a colon $"% to mean shall or shall (e. Streamlined specifications are ver! concise and clear to read. The subject before the colon is helpful when scanning the specifications for ke!words. 62amples" 'dhesive" Spread with notched trowel. 6quipment# )nstall plumb and level. #ortland Cement" 'STB C ,<+, T!pe , 1or/s to A-oi/ T!picall! the articles a) an and the are not necessar! and can be deleted where clarit! is not diminished. 'void making an article or pronoun out of the following wordsC such, said, and same. The use of the word all is usuall! unnecessar!. 'void" )nstall the equipment plumb and level. Such accessories shall be silver plated. #olish said floor with wa2. #olish same floor with wa2. Store all millwork under shelter. C&apter -2 References References The Construction Specifications )nstitute. *he Project Resource Manual) CSI Manual of Practice+ < th ed. 7ew Dork" Bc*raw4Eill, /++<. #ilus, Feffre! B. >Specifications Bini4Course #art /.> Class lecture notes reviewing The #roject Banual. 9niversit! of 7ebraska45incoln, 5incoln, /++1. .osen, Earold F. Construction Secifications ,riting Princiles and Procedures+ < th ed. Eoboken, 7ew Ferse!" Fohn @ile! G Sons, )nc., /++<.