VIRTUAL UNIVERSITY OF PAKISTAN

FORMAT OF THE INTERNSHIP REPORT

FOR BSBA (MIS)


Prefatory Parts

1. Title page

The title page of the report will include:
a. The name of the organization
b. The name of the internee, Student ID and session
c. The date of the final report
d. Name of the university
e. VU logo


2. Letter of Undertaking

You are required to fill in the Letter of Undertaking provided in the
Download section of the course VULMS and attach here the scanned copy
after signing it.


3. Scanned copy of the internship certificate

Attach the scanned copy of the original internship completion certificate
provided by the organization.


4. Dedication (Optional)

If you want to dedicate your work to someone you may write the dedication
note under this section of internship report.


5. Acknowledgement

In this section you acknowledge the help and support of all the people who
helped you in the completion of internship and internship report e.g. library
staff, course instructor, family & friends or any other person.





6. Executive summary

Executive summary is written for executives who have not enough time to
review the complete report. It should provide the concise and comprehensive
view of the report.
Executive summary should not be more than one page.


7. Table of contents

List the important headings and sub headings in the report with page numbers.
Also make a separate list of tables and figures in the table of contents if you
have used any.
PART ONE

1. Overview of the organization (Word Limit:1000)
a. Brief history
b. Nature of the organization
c. Business volume
d. Product lines
e. Competitors
f. Brief introduction of the branch where you did your internship

2. Organizational structure (Word Limit:1000)

a. Organizational hierarchy chart
b. Number of employees
c. Main offices
d. Introduction of all departments
e. Organizational management analysis (OMA)

PART TWO

1. Training program (Word Limit:1000)

a. Plan of internship program in tabular form as given below.


Sr. No. Starting date Ending date Name of
department
Duration
(In days)
1 . .. .. .

b. Detail description of the tasks assigned to you during internship
program
OR
c. Detail description of the project assigned to you during internship
program


2. A. Structure and functions of the MIS Department (In case you worked in MIS/IT
department) (Word Limit:1200)

a. Department hierarchy
b. Number of employees working in the MIS department
c. Major responsibilities and functions of the MIS department
d. Support to other departments


B. Structure and functions of the department you worked in (In case you worked
other than MIS/IT department) (Word Limit: 600)
a. Department hierarchy
b. Number of employees working in that department
c. Major responsibilities and functions of the department

C. Feasibility report of computerizing the functions of that department you
worked in (In case you worked other than MIS/IT department) (Word Limit:
600)
a. Hardware and software requirements
b. System design
c. Implementation or execution of the system
d. Evaluation process

PART THREE

1. Critical analysis (Word Limit:700)
a. Compare and evaluate the organizations current strategies with the
organization vision and mission statement
b. Compare your theoretical concepts with the current practices being
carried out by the organization in its various departments to perform
various functions

2. SWOT analysis (Word Limit:300)
Clearly describe all the strengths, weaknesses, opportunities and threats.
Remember that strengths and weaknesses are internal to the organization
and represent its culture while opportunities and threats correspond to the
environment outside the organization.

3. Internal factor evaluation matrix (Word Limit:200)

4. External factor evaluation matrix (Word Limit:200)

5. Threats opportunities weaknesses Strengths matrix (TOWS) (Word Limit:300)

6. Competitive profile matrix (CPM) (Word Limit:300)

7. BCG Growth-Share Matrix (Word Limit:300)

8. Porter five forces analysis (Word Limit:400)

9. Ansoff Growth Matrix (Word Limit:300)



PART FOUR

1. Conclusion (Word Limit:400)
In this section you are required to describe the organization according to your
evaluation/assessment in the light of organizational analyses.


2. Recommendations (Word Limit:400)

In this section, you are required to suggest solutions for all those problems or
discrepancies (what you have identified in critical and SWOT analyses) found
in the organization.

Supplementary Part

1. Reference & Sources used
a. In this section, provide all the references and sources in APA format that
you have used for data collection in your internship Report.


2. Annexes
a. At the end of your report, attach all of the supporting material you have
used for the preparation of your report, like brochures, forms, newsletters,
interviews, questionnaires etc.



Important Notes:

I. You are required to follow the word limit provided in each part of the internship
report format. You can deviate +10% from the word limit defined in each item.
Minimum words requirement for internship report is 8,000. The word limit
should be excluding tables, graphs, references and annexure.
II. Complete all the required parts as mentioned in the format of your internship
report. Remember, each part has been allocated certain weightage and
importance.
III. You should prepare the internship report according to their specialization under
BSBA program i.e Management Information System.
IV. Internship report should be submitted within the due date as mentioned in the
semester calendar. The due dates will not be extended in any case.
V. You are required to upload their internship reports on VULMS of the course
against the relevant assignment link. Internship reports submitted through e-
mail will not be accepted. Students can upload their internship reports only once
that will be considered as their final submission and may not be replaced.