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Bidding: An Introduction
Bidding: An Introduction
"On
"On
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the
the
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job Training for
job Training for
Account Assistants"
Account Assistants"
August 06, 2012 August 06, 2012
Office of the Treasury and Accounts Control
Office of the Treasury and Accounts Control
Hetauda Hetauda, , Makawanpur Makawanpur
Conducted by: Conducted by:
Er Er. . Prabin Prabin Tandan Tandan
Building Technology Research and Training Centre Building Technology Research and Training Centre
Hetauda Hetauda, , Makawanpur Makawanpur
BTRTC/03
BIDDING : A FREE COMPETITION
BIDDING : A FREE COMPETITION
BTRTC/03
E
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BIDDING: GENERAL DEFINITION
BIDDING: GENERAL DEFINITION
E-
P
R
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E
M
E
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T
E-bidding
E-execution
E-payment
E
E
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Bidding is one
Bidding is one
of the three stages
of the three stages
of E
of E
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procurement
procurement
BTRTC/03
E
E
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BIDDING: GENERAL DEFINITION
BIDDING: GENERAL DEFINITION

E
E
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procurement is the procuring/buying of
procurement is the procuring/buying of
goods/services or construction work through
goods/services or construction work through
electronic medium.
electronic medium.

E
E
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bidding is the process of bidding through
bidding is the process of bidding through
electronic medium.
electronic medium.
BTRTC/03
Procurement Process
Procurement Process
Design / Drawing /
Estimate / BoQ /
Specs etc
Procurement Act /
Regulation
Bid Document
Invitation
Bidder
Document Viewing
Document Buying / Obtaining
Document Compiling Filling
Submission
Buyer
Receive /
Opening
EVALUATION, AWARD, IMPLEMENTATION
BTRTC/03
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BIDDING: SIMPLY A MEDIUM
BIDDING: SIMPLY A MEDIUM
BUYER/
EMPLOYER
BIDDER/
CONTRACTOR
Traditional (Hard Copy)
Bidding
E-Bidding
BTRTC/03
E
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BIDDING: PRACTICE IN NEPAL
BIDDING: PRACTICE IN NEPAL

Currently E
Currently E
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submission only (Evaluation and
submission only (Evaluation and
Contract Awarding done manually)
Contract Awarding done manually)

Public Account Committee (PAC) of the Parliament
Public Account Committee (PAC) of the Parliament
directed the government to implement E
directed the government to implement E
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bidding
bidding
system in all government bodies for the contract of
system in all government bodies for the contract of
over
over
Rs
Rs
. 25
. 25
lakhs
lakhs
.
.

Compulsory for Contracts>1.0
Compulsory for Contracts>1.0
crore
crore

Currently using Buyers in Nepal: DUDBC,
Currently using Buyers in Nepal: DUDBC,
DoR
DoR
,
,
RAP, Nepal Telecom etc.
RAP, Nepal Telecom etc.
BTRTC/03
BTRTC/03
E
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Procurement in Department of Urban
Procurement in Department of Urban
Development & Building Construction
Development & Building Construction
BTRTC/03
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BIDDING: MERITS
BIDDING: MERITS

Is more transparent
Is more transparent

Helps check unwarranted pressure on bidding
Helps check unwarranted pressure on bidding

Promotes free and fare competition (
Promotes free and fare competition (
saves
saves
valuable Government budget
valuable Government budget
)
)

Saves time (
Saves time (
Indian Railway Contract awarded
Indian Railway Contract awarded
within 4 hrs!
within 4 hrs!
)
)

Record of bidding can be easily extracted for
Record of bidding can be easily extracted for
future reference
future reference
BTRTC/03
Site Administrators Section
(Server operator)
Buyers
Section
(Employer)
Bidders
Section (all
interested
contractors)
General Viewer/Public
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BIDDING: MODULE
BIDDING: MODULE
4 Components:-
BTRTC/03
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BIDDING: MODULE
BIDDING: MODULE
COMPONENT COMPONENT
CAN DO
CAN DO
CAN
CAN

T DO
T DO
PASSWORD PASSWORD
Site Site
Administrator Administrator
Register Register
buyer/bidder buyer/bidder
Access bidding Access bidding
process process
Has own
Has own
password
password
Buyer
Buyer
Publish/Down Publish/Down
- -load/Award load/Award
Tender Tender
Access
Access
bidder
bidder

s page
s page
Needs
Needs
password
password
Bidder
Bidder
Submit/ Submit/
Modify Bid Modify Bid
Access buyer Access buyer s s
page/Delete bid page/Delete bid
Needs
Needs
password
password
General
General
Viewer
Viewer
View
View
Tenders
Tenders
Access bidding Access bidding
process process
Doesn Doesn t need t need
password password
BTRTC/03
Facility made available in module
Facility made available in module

Tender Notice, Bid information by Buyer
Tender Notice, Bid information by Buyer

Amendment by Buyer
Amendment by Buyer

Bid submission by Bidder
Bid submission by Bidder

Modification/substitution/withdrawal by
Modification/substitution/withdrawal by
Bidder
Bidder

Secure submitted Bids
Secure submitted Bids

Bid opening and acquire bids for evaluation
Bid opening and acquire bids for evaluation

Notice of successful bidder
Notice of successful bidder
BTRTC/03
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BIDDING: INFORMATION
BIDDING: INFORMATION
AVAILABLE ON SITE
AVAILABLE ON SITE
Information About E-procurement
Tenders
Awarded Contracts
Frequently Asked Questions
BTRTC/03
BTRTC/03
BTRTC/03
BTRTC/03
List of Available Tenders
List of Available Tenders
BTRTC/03
BTRTC/03
Making manpower well-acquainted to the
process
(providing Training to the staff)
(providing Training to the staff)
Interruption by Load-shedding (needs reliable
power back-up)
Problem due to slow connectivity (fast internet
service of 512 kbps needed)
E
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BIDDING: RELATED ISSUES
BIDDING: RELATED ISSUES
BTRTC/03
Simplification of Tender amendment process
for Buyer
Facility to upload bidding documents in
multiple sessions for Bidder
Document management system (DMS)
E
E
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BIDDING: RECENT DEVELOPMENTS
BIDDING: RECENT DEVELOPMENTS
BTRTC/03
Use of Digital Signature
A complete E-procurement system (Evaluation
and tender awarding also conducted through
internet)
E
E
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BIDDING: IN THE FUTURE
BIDDING: IN THE FUTURE
BTRTC/03
Use of Digital Signature
A complete E-procurement system (Evaluation
and tender awarding also conducted through
internet)
E
E
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BIDDING: IN THE FUTURE
BIDDING: IN THE FUTURE
BTRTC/03
BTRTC/03