Understand how internal communication takes place within organizations
The process of communication A dynamic process Sender has an idea Idea / essage Sent essage transmitted to recei!er "ecei!er gets message "ecei!er gi!es feed#ack $ responds% to message odes of communication &ritten ' (etters ) #ulletins ) notice #oards) updates) newsletter *ace to face /oral+ #riefings ) appraisal) meetings $ departmental ) weekly updates ) team meetings) inter!iews ) appraisal ) disciplinary ) sales ) annual general meeting $A, %- e.traordinary general meeting $/,%) /lectronic ' email ) face #ook ) twitter ) #log Purposes of communicate To pro!ide information ) to gain information ) to generate ideas ) to generate team cohesion) to moti!e To send information !ertically $ upwards and downwards % and horizontally Internal communication ) e.ternal communication To pro!ide information formally and informally 0arriers 1larity of written / oral message 'reada#ility ) language ) tone Technology '2oor connections) inappropriate use Interpersonal relationship ' personal conflict 3on '!er#al communication 4. Understand how organizations communicate with customers *ormal 1ommunications &e#sites ) #rochures ) letters ) newsletters )email ) emails ) telephone calls ) face to face ) social media 2urpose of communicating #y social media ,enerate #usiness 3etwork Image 2u#lic "elations $ 2"% "emain up to date Image /.g . 1ontemporary - traditional - energized - cutting edge - 5. Understand the factors that impact on the effecti!eness of communications Impact the personal relationships Team 1ohesion 2ersonal conflict *a!oritism 6o# Satisfaction / dissatisfaction Impact the non !er#al communication Tone of !oice) #ody language 3egati!e and positi!e ) reinforcement of oral message / contradiction of oral messages Acti!e listening and focusing Impact of Technology 3egati!e ' reliance on technology at meetings / presentations - can create stress - 2ositi!e 'enhance clarity of information . helps reinforce message ) can help those with different learning styles - 1on!entions in written communications *ormal reports ) informal reports ) emails ) letters ) te.ts ,reetings ) sign off ) tone ) punctuation and grammar) use of first or third person 7. 0e a#le to present oral information effecti!ely 8ral presentation *ormal presentation to a small group e.g .staff ) colleagues ) management 1omple. information ,eneral ' introductory 1omple. ' *acts ) *igures ) data Technology 2resentation software I1T e.g .spread sheets ) hand 'outs /ffecti!eness &as intended purpose met 9 appropriateness of #ody language Audience response :uality and appropriateness of information gi!en ;. 0e a#le to communicate effecti!ely in writing 1ommunicate comple. information In writing e.g . reports ) #riefing notes ) press release ) social media $e<g .*ace#ook ) twitter and #logs % ) meeting documentation 2urpose e.g .to present results to the #oard ) to launch a marketing campaign ) =ocument a meeting agenda ) minutes ) papers :uantitati!e data /.g . *inancial results ) sales figures ) changes in product features ) producti!ity ) energy efficiency . "e!iew written communication *or clarity ) reada#ility ) appropriateness of media ) use of !isuals $ e.g .charts ) graphs ) pictures % >tone language 3egati!e and positi!e ) reinforcement of oral message / contradiction of oral message Acti!e listening and focusing Impact of technology 3egati!e 'reliance on technology at meetings / presentations - can create stress - 2ositi!e ' enhance clarity of information ) helps reinforce message ) can help those with different learning styles - 1on!entions in written communications *ormal "eports ) informal reports ) emails ) letters ) te.ts ,reetings ) sign off ) tone ) punctuation and grammar ) use of first and third person 7. 0e a#le to present oral information effecti!ely 8ral 2resentation *ormal presentation to a small group e.g colleagues ) management 1omple. Information ,eneral ' Introductory 1omple. 'facts ) figures ) data Technology 2resentation software I1T e.g spread sheet ) hand+outs /ffecti!eness &as intended purpose met 9 appropriateness of #ody language Audience response :uality and appropriateness of information gi!en ;. 0e a#le to communicate effecti!ely in writing 1ommunicate comple. information In writing e.g reports ) #riefing notes ) press releases ) social media $ e.g *ace#ook ) twitter and #logs% ) meeting documentation 2urpose e.g to present results to the #oard ) to launch a marketing campaign ) =ocuments a meeting Agenda) minutes) paper :uantitati!e data /.g . *inancial results ) sales figures changes in product features ) producti!ity ) energy efficiency "e!iew written communication *or 1larity ) reada#ility ) appropriateness of media ) use of !isuals $ e.g charts ) graphs ) pictures % - tone language