Exploradores La Academia

Tasks
June 30- July 24 M-TH (4 Weeks)
Date Task/Activity Whose Involved

Decision Maker
March
Post teacher & para positions
Susana Susana

Create, gather, translate, and make
copies of student registration
material
Susana Susana

Create budget
Susana Susana

Book give away
Susana Cathy Gallagher funding for Spanish
books teaching and learning works
will work with La Academia

Post positions: Nurse
Tera Tera
April
Translate all Summer Explorer
documents that will be used for La
Academia
Susana & Beth Decker Susana & Beth Decker

Work with Community Ed. To
create a summer program for Non-
Targeted Students
Susana & Jenny Bodurka Susana, Jenny, and LA teacher

Deliver registration
materials/packets to La Academia
principal
Susana Susana

Student referrals
La Academia teachers, principal and lead La Academia teachers

Collect completed registration
packets & Community Ed.
registrations from teachers for
Susana to pick up
Melody Woodward & Karen Kriesel Melody Woodward & Karen Kriesel

Look through AppliTrack at
applicationsinitial screening
Susana Susana

Email possible interviewees
Susana Susana

Create Interview questions
Susana Susana

Interview teacher and para
candidates
Susana Susana and Jeff

Call References if we need to
Susana Jeff

Offer Positions
Susana Susana

Complete hiring forms
Susana Susana

Call candidates not offering
positions to
Susana Jeff

AppliTrackemail all out of
district candidates saying positions
are filled (teacher & paras)
Susana Susana
April/May
Register students on Excel
spreadsheet
Susana Susana

Send Teacher confirmation names
to lead teacher and principal
Susana Jeff

Send student confirmation letters
to parents
Susana Susana

Work w/bldg. principal on notifying
custodians/staff on program this
summer
Gwen & Nancy WB Gwen & Nancy WB





Create curriculum
-Cathy Gallagher will get EIE Units
Translated Teaching and Learning &
Language Arts Strategic Interventions.
-Teachers will write theme units for
Community Ed. class

Submit students names to Maggie
Rasmussen for IC & add Gwen &
Nancy for IC access
Susana Susana

Share student spreadsheet with
Gwen & Nancy
Susana Susana

Submit names to DO
transportation
Review registrations for specific
Gwen Gwen
daycare pickups, parent drop offs,
parent pick-ups, ESY
consideration
Review proposed bus routes and
consider factors


Length of bus rides
Create map and check in roster for
beginning of day
Develop/review and communicate
drop off/pick up routines with bus
drivers/para/teacher /parents and
students
Gwen and Geoff Cain Gwen & Geoff

Gwen and Nancy



Contact Food services about
menu and lunch
Verify staff coverage
Process for serving
breakfast/lunch
Additional coolers, etc./needs
Gwen Gwen & Nancy

Submit names to Food service for
FRP and specific health needs of
students
Gwen Gwen
Jeff will check for Com. Ed.

Create and Update Staff
Handbook
Gwen/ Susan G. Gwen/ Susan G.

Develop Staff training for teacher
Workshop day
Gwen/ Susan/ David Gwen/ Susan/ David & Jenny for
Comm. Ed.

Set up daily schedule
Susana & Gwen Susana & Gwen

Order EIE Units
Cathy G. Cathy Gallagher

Order teacher and student
supplies that will be used for
both SE & La Academia
Gwen Gwen

Order teacher and student
supplies that are specific to La
Academia
Susana Teachers through Susana

Professional development for
team planning time
Gwen/ David / Susan Gwen/ David / Susan

Last minute registration
Virma & Beth Virma & Beth
May
Student daily schedule
Susana & Gwen Susana & Gwen

Plan Active lunch for the 24 day
program
David David

Lunch and Recess Supervision
Paras & level 5 Spanish high school
Volunteers or student aids
Jeff checks with Roxanne for additional
staff (Check w/ Gwen)

Contact and collect donated
school supplies and back packs
Gwen Jeff (Love Inc. & CAP) 20-25?
Backpacks
Nancy WB school supplies

Coordinate use of building with
other users (Comm. Ed., ESY,
etc.)
Review space needs with custodial
staff
Cleaning expectations of
custodians
Gwen/ Susan/ David

Create a teacher and para
substitute list
Susana & Jeff Susana & Jeff

Create, print, laminate, cut out
student badges
Coordination of RN Coverage
-Communicate roster to health
services-Tara
-Review needs with RN on
allergies/IHPs, etc.
-Review procedures with Summer
Explorer nurse for calling home,
communication with classroom
teacher and parent early pick up
Nathaniel & Gwen & Jenny for Comm.
Ed.

Gwen
Nathaniel & Gwen & Jenny for Comm.
Ed.

Gwen

Para duties outside of classroom
Gwen Gwen
June
Send out reminder postcards to
families
Susana Susana

Daily Attendance into IC
Gwen Gwen

Attendance for Comm. Ed.
Teachers Teachers

Ask about getting a secretary
Jeff Jeff

Create a transportation list for
each classroom
Gwen Gwen



16
th
: Teacher Workshop

Gwen/ Susan/ David Gwen/ Susan/ David (Susana will be
out this week)

Teachers on Room usage
Gwen/ NWB Gwen & Nancy

Procedures for accessing
supplies/materials/technology/
Copy machines/printers
Gwen/Nancy WB/Ann

Gwen/Nancy WB/Ann


Procedures for accessing
supplies/materials/technology/
Copy machines/printers Comm.
ED.
Work with Jenny Susana & Jenny

Distribute class rosters
(identifying health needs,
math/reading data, room
assignments, schedule etc.
Susana & Gwen Susana

Inventory supplies and take
pictures of classrooms to make
sure all is back that should be
Gwen , David, Nancy WB Gwen , David, Nancy WB

Secure intercultural specialists for
open house June 16th
Gwen Gwen

16
th
: Open House for families
Gwen/ Susan / David




Gwen/ Susan / David
Beth Decker (Susana will be out that
week)




Have traffic patterns for student
pick up/drop off outlined for
bus/parents and communicate
Geoff, Gwen, Nancy WB

Geoff, Gwen, Nancy WB

this to all staff

Go over procedures outlined for
transitioning students
(entering/exiting building at
beginning and end of day,
breakfast service, lunch/recess,
classes outside, etc. playground
boundaries
Gwen, Susan and David Gwen, Susan and David

Go over procedure for lock
downs, fire drills and tornado
drills
Schedule each..

Gwen/ Susan/David Gwen/ Susan/David

Food allergies/pictures/process for
lunch and classroom

Gwen Gwen

Create bus signs for students at
end of day so they can locate
their bus
Gwen Gwen

Update any transportation needs
after Open house changes
Conduct walkie/talkie training
(work with office in building to
access)

Gwen Gwen

Weekly collection, verification,
approval of timesheets and
organizing and preparing cover
sheet
Gwen/ Susana Gwen sends to Susana

Day to day busing:
Geoff Cain / Explorer staff Geoff Cain / Explorer staff

Arrivals/ departures
Geoff Cain / Explorer staff Geoff Cain / Explorer staff

Practice drill: tornado, fire drill
All Explorer staff All Explorer staff
July
Personally call every family that
had a student not in attendance
Beth and Virma Beth and Virma
the first days

Weekly Exploradores newsletter
Beth Decker Beth Decker

Daily check in with SE
coordinator and problem solve
through issues that occur
Gwen /Susan/David Gwen /Susan/David
August
Send School buckets to storage
at KC
Gwen Gwen

Prepare the host school for the
returning teachers
Gwen/ Summer Explorer Staff Gwen/ Summer Explorer Staff

Collect time sheets to submit to
Susana
End of year wrap up inventory
Box up supplies
Summary report for Principal
Gwen / Susan Gwen sends to Susana

Gwen
Other daily

Bring a friend day
Gwen, David, Susan, Nancy

Reluctant Learners
Gwen, David, Susan Nancy

1
st
day round up in gym for
classrooms
Gwen, All SE staff, ICS Nancy

Lunch Bunch : other family
members who show up
Gwen, David, Susan Nancy

Behavior concerns/Suspensions
for weapons
Gwen & Nancy (Jeff backup) Gwen & Nancy (Jeff backup)

Behavior Ticket prizes and
drawing
Gwen, David, Susan Gwen, David, Susan

Emergency (fire alarm, tornado,
etc.)
Gwen, Staff & Nancy (Jeff backup) Gwen, Staff & Nancy (Jeff backup)

Day to day safety: major concerns
Gwen &Nancy (Jeff backup) Gwen &Nancy (Jeff backup)

Day to day : Personnel Concerns
that occur
Gwen & Nancy (Jeff backup) Gwen &Nancy (Jeff backup)

Day to day : student discipline
Gwen & Nancy (Jeff backup) Gwen &Nancy (Jeff backup)

Day to day : Parental concerns
Gwen & Nancy (Jeff backup) Gwen &Nancy (Jeff backup)

Day to day : Parent issues
Gwen & Nancy (Jeff backup) Gwen &Nancy (Jeff backup)